COMMISSIONERS' COURT WORKSHOP AGENDA MONDAY, MARCH 31, 2003 AT 9:00 A.M. COMII~IISSIONERS' COURTROOM KERR COUNTY COURTHOUSE KERRVII~LE, TEXAS 78028 THIS NOTICE IS POSTED PURSUANT TO THE TEXAS OPEN MEETINGS ACT. (TITLE 5, CHAPTER 551, GOVERNMENT CODE AND TITLE 5, CHAPTER 552, GOVERNMENT CODE.) This Commissioners' Court will hold a workshop meeting at 9:00 A.M., Monday, March 31, 2003, in the Kerr County Commissioners' Courtroom • Call to Order • Workshop to discuss direction of the court on the renovation and/or development of the Hill Country Youth Exhibit Center. bt ~~'~i-~a~i'~~nt~B2J Der Summary of Remodeling Estimates for the Hill Country Youth Exhibit Center P.A. SYSTEM • Sound Distributors - Rewire and fix existing system $ 8,358.00 - Install brand new system $35,588.00 INSTALL GLASS DOORS • Thad Ziegler $6,530.00 PAVIlYG THE POLO FIELD • Paving Dimensions $370,345.00 • South Texas Power-wash & Striping, Inc. $398,400.00 • Kerr County Road & Bridge Dept. $349,992.00 STRIPING THE PARKING LOT • Paving dimensions -basic cleaning and striping Power Sweep - $ 540.00 Stripe Front Pazking Lot - $ 525.00 Stripe East Pazking Lot - $ 780.00 Stripe Extension Office - '70.00 Total $1,875.00 • Protrac Industries -Includes power- sweeping, striping, handicap logos and signs in accordance with U.S. and Texas ADA requirements, and concrete car stops in each handicap parking space. Power Sweep - $ 800.00 Stripe Front Parking Lot - $2,100.00 Stripe East Pazking Lot - $1,400.00 Stripe Extension Office - 650.00 Total 54,650.00 • South Texas Power-washing & Striping - Includes cleaning entire parking lot, treating oil and grease spots, seal coating, and striping. Stripe Front Parking Lot - $ 5,402.00 Stripe East Parking Lot - $ 5,688.00 Stripe Extension Office - 1 064.00 Total 512,154.00 FENCING • Nix Construction Chain Link Fence Around Extension Office - Fencing Around Field on West Side of Barn Option 1 - 5 ft. fencing Or Option 2 - 6 ft. fencing • Hill Country Fencing Clearing Fence Line - Chain Link Fence Around Extension Office Fence Around Field on West Side of Barn Total $6,425.00 $8,150.00 $8,680.00 $ 1,600.00 $ 5,753.00 13 600A0 $20,953.00 Secor Fencing Chain Link Around Extension Office - Option 1-Basic Chain Link Fence $ 6,525.00 Option 2 -Higher Quality Fence $ 7,900.00 Fencing Around Field on West Side of Barn $12,800.00 PORTABLE PENS • Nix Construction 1 Pen Unit 2 Pen Unit 3 Pen Unit CONCRETING • Relief Construction -- Ray Montanez Hog Barn - 13,000 sq. ft. @ $O.SO per ft. Indoor Arena -15,000 sq. ft. @ $0.50 per ft. Horse Stalls - 19,500 sq. ft. @ $0.50 per ft. Total $205.00 per unit $360.00 per unit $560.00 per unit $ 6,500.00 $ 7,500.00 9 750.00 $23,750.00 • Relief Construction -Sam Montanez Hog Barn - 13,000 sq. ft. @ $0.90 per ft. $11,700.00 Indoor Arena - 14,256 sq. ft. @ $0.90 per ft. $12,830.44 Horse Stall - 17,730 sq. ft. @ $0.90 per ft. 9 750.00 Total $40,487.00 A.C. AND HEAT • Trade Mark OPTION # 1 OPTION #2 - 5 Cas/Elect Roof Units - 5 Heat Pump Roof Units - 5 Curb Adapters - 5 Curb Adapters - 5 LP Kits - 5 15 K. W. Heat Strips - 5 Thermostats - 5 Thermostats Exhibit Hall -Option 1 $27,955.00 Exhibit Hall -Option 2 $27,775.00 Hog Bam -Option 1 $32,995.00 Hog Barn -Option 2 $31,775.00 • Compton's of Kerrville For Exhibit Hall and Hog Barn $68,580.00 • Hardin Heating and Cooling Exhibit Hall $32,760.00 Hog Barn 17 490.00 Total $50,250.00 VENTILATION FOR INDOOR ARENA • Compton's of Kerrville Includes 4 new fans and 4 new ventilators $31,016.00 • Hardin Heating and Cooling Includes 2 new fans $7,815.00 Sound Hood for each fan in Indoor Arena 1 876.00 Total $9,691.00 PAINTING EXHIBIT HALL • Atkison Painting $13,880.00 Includes painting Exhibit Hall, concession area, Cabinets, doors, and restrooms. • All-Tex Painting $4,280.00 Includes Exhibit Hall Only. REFINISHING BLEACHER UNITS IN EXHIBIT HALL • Atkison Painting $2,815.00 CANVASING HORSE STALL AREA • City Mattress Upholstery $5,372.00 REMODELING • Dynamite Building, Inc. Relocating Horse Barn - $185,370.00 Expanding Storeroom - $ 45,807.00 Expanding Shed Area - $ 74,509.00 Expanding Concession Stand - $ 18,950.00 Replacing Hog Barn - $316,417.00 Covered Walk-way - $ 23,858.00 Covering Wash Rack Area - $ 24,125.00 Total $689,036.00 ROOFING • Kerrville Roofing Replace 48 Skylights - $ 7,900.00 New Tar and Gravel Roof on Hog Barn - $29,500.00 New Tar and Gravel Roof on Exhibit Hall - 59 500.00 Total $96,900.00 LIGHTING AND ELECTRICAL • Guadalupe Electric Front Parkins Lot Lighting Material - $10,000.00 Labor _ $ 4,600.00 Equipment - 3 000.00 Total $17,600.00 Polo Field Li kiting Material - $14,000.00 Labor _ $10,000.00 Equipment - 3 000.00 Total $27,000.00 Back Hoa Barn 25 new fixtures - $1,190.00 SO lamps - $ 229.00 2 men for 3 days $2,400.00 Misc. Conduit 510.00 Total $4,329.50 Front Hoa Barn 25 new fixtures - $1,190.00 SO lamps - $ 229.00 2 men for 3 days - $2,400.00 Misc. Conduit - 510.00 Total $4,329.50 Horse Barn 16 new fixtures - 321amps - 2 men for 3 days - Misc. Conduit - Temp Power Disconnects 6 disconnect - 6 mountings - 6 breakers - 2 men for 2 days - East Side of Arena 11 new fixtures - 441amps - 11 ballast - 2 men for 2 days - 1 bucket truck for 2 days - Misc. Conduit - West Side of Arena 7 new fixtures - 141amps - 2 men for 1 day - 1 bucket truck for 1 day - Misc. Conduit - Main Arena Adjust lens on 30 existing lights 6 new 400W MH 2O8v High-Bay - Replace 400W MH Ballast - 1 bucket truck for 3 days - 2 men for 3 days - Misc. Conduit - hed Area 32 new fixtures - 641amps - 2 men for 3 days - 1 bucket truck for 3 days - Misc. Conduit - 1 Contractor - Total Total Total Total Total Total $1,115.20 $ 185.00 $ 2,400.00 510.00 $4,210.50 $1,632.00 $ 408.00 $1,530.00 1 600.00 $5,170.00 $ 766.70 $ 305.18 $ 654.50 $1,600.00 $ 800.00 340.00 $4,466.38 $ 487.00 $ 80.92 $ 800.00 $ 400.00 170.00 $1,938.82 $1,122.00 $ 119.00 $1,200.00 $2,400.00 680.00 55,521.00 $2,230.40 $ 369.92 $2,400.00 $1,200.00 $ 340.00 510.00 $7,050.32 TOTAL ESTIMATE FOR ALL LIGHTING $86,616.02 TOTAL AMOUNT FOR ALL ESTIMATES LEAST - $1,395,246.02 MOST - $1,548,222.02 Analysis of Construction Options Hill Country Youth Exhibition Center May 28, 2002 Prepared By: Jonathan Letz, Commissioner Pct. 3 Stock Show Sq ft Requir_e_ments Arena 45,000 Shed Area 12,500 Front Hog Barn 13,000 Back Hog Barn 13,000 Exhibit Hall 13,000 Horse Barn 18.000 Total 114,500 This will meet needs for near to mid term projections. Item Cost Comparisons Barn Areas Renovate Front and Back Hog Barn 26,000 sq ft / ? ht Roofing /Skylights $ 37,500 Electrical 8,700 Ventilation /Heat 18,000 Concrete /Pen /Dirt Removal 100,000 Other Repairs 50,000* Painting Windows /Doors Misc. Total Replace Hog Barn -Dynamite 30,000 sq ft / 14 ft ht Build New Barn -Quorum 37,000 sq ft Move and Enclose Horse Barn -Dynamite 18,000 sq ft Build New Barn -Dynamite 44,000 sq ft @ $12.50/ft Renovate Horse Barn Canvas Sides 5,400 Electrical 4,200 $214,200 316,417 554,000 185,000 550,000 Covered Walkway 23,858 Plumbing 30,000* Concrete Floor 40.000* Total 103,458 Item Cost Comparisons -Exhibit Hall Renovate existing Exhibit Hall -13,000 sq ft Roofing $ 59,000 A/C Heat 32,700 Painting 13,880 Bleachers Refinish 2,815 Electrical 10,000 Concession Enclosure 43,075 Doors 6,530 Other Repairs 50,000* Total ' 218,000 New Exhibit Hall 13,000 sq ft 327,000 Note: This includes additional finish items New Exhibit Hall 27,000 sq ft 654,000 Note: This includes additional finish items Existing Arena Improvements Renovation Electrical 18,900 Ventilation 20,000 Expand Shed Area 74,509 Expand Storage Area 45,807 p~~g 10,000* Insulation 20,000* Misc 10.000* Total 199,216 Other Improvements Parking Paving Polo Field 350,000 Re-Surface Existing Parking 30,000 Striping Existing Parking 4,650 Striping Polo Field 10.000* Total 394,650 Outdoor Lighting Existing Pazking Polo Field Total P A System Signage Portable Pens Hog Pens Horse Stalls Total 400 @ $200 ea 200 @ $900 ea Fencing Additional Restrooms OfI•ice Space Concession Equipment Site Work Other General Comments New construction options solve "other issues": ADA Compliance Improved Space More Accurate Cost Estimates Additional Restrooms 17,600 27,000 44,600 35,588 30,000* 80,000 180,000 260,000* 20,000* 50,000* 20,000* 20,000* 20,000* 50,000* '~ Denotes Commissioner Pct. 3 Estimate HCYEC Construction Analysis August 26,2002 NOTE: These contractors volunteered their time to assist Kerr County and based estimates on their construction experience.They all made numerous assumptions and they did not all make the same assumptions. This is part of the reason for their estimate variances. Bierrmann psf Lowe psf Huser psf 44,000 sq ft bam 1,050,000 24 998,000 23 1,760,000 40 13,000 exhibit hall 936,000 72 598,000 46 1,100,000 85 renovate horse bam 119,000 7 157,000 9 500,000 - 28 renovate existing arena 78,000 50,000 390,OOO~T parking 250,000 sq ft 365,000 465,000 750,000 lighting 45,000 45,000 45,000 pens 260,000 260,000 260,000 misc 10,000 100,000 100,000 sub total 2,863,000 2,673,000 4,905,000 contingency 10% 286,300 267,300 490,500 fees 5% 143,150 133,650 245,250 3,292,450 3, 073, 950 5,640, 750 36,000 sq ft bam 864,000 24 828,000 23 1,440,000 40 13,000 exhibit hall 936,000 72 598,000 46 1,100,000 85 renovate horse bam 119,000 7 157,000 9 500,000 28 renovate existing arena 78,000 50,000 390,000 parking 365,000 465,000 750,000 lighting 45,000 45,000 45,000 pens 260,000 260,000 260,000 misc 100,000 100,000 100,000 sub total 2,767,000 2,503,000 4,585,000 contingency 10% 276,700 250,300 458,500 fees 5% 138,350 125,150 229,250 3,182,050 2,878,450 5,272,750 Construction Estimates Hill Country Youth Exhibition Center July 12,2002 Contractors: The Kerr County Commissioners Court is in the process of preparing a cost estimate for a new construction /renovation project at the Hill Country Youth Exhibit Center. I have outlined below basic the basic elements of the project. Your assistance in reviewing this information and providing me with a basic estimate would be greatly appreciated. This is in no way intended to be a bid on the project. It is intended to give the court a realistic estimate of what the project will likely cost so we can develop an accurate funding package. Please contact me if you have any questions. Jonathan Letz (830) 739-1699 Construction Elements Build New Barn - 44,000 sq ft Demolition of Existing Hog Barn Site Work Metal Building Structure With or Without Interior Supports Concrete Foundation Insulated Electrical PA System Plumbing Air Ventilation with Heat (no A/C) Eave Height - 15' Roof Pitch to Match Arena Two Concession Stands 500 sq ft each (front and back) Two Sets of Restrooms (six stalls each) (front and back) Finished Office Space 2,500 sq ft One Movable Partition Wall for 15,000 sq ft Area Connect New Barn to Existing Arena with Entrance /Walkway Build New Exhibit Hall -13,000 sq ft Site Work Metal Building Front Rock /Masonry Veneer HVAC Electrical Plumbing Eave Height 15' Restrooms to Accommodate 1,000 persons Finished Interior for Banquet Hall (one open hall area) Catering Kitchen without Equipment Finished Office Space 2,000 sq ft Storage Area 2,000 sq ft One Movable Partition Wall Renovate Horse Barn -18,000 sq ft Canvas or Similar Material Sides Upgrade Electrical /Lighting Concrete Foundation Existing Arena Improvements Upgrade Electrical and Lighting Improve Ventilation Painting Insulation Other Improvements Parking Paving Polo Field Area (cost per sq ft) Re-Surface Existing Parking (cost per sq ft) Outdoor Lighting Existing Parking Lot (cost per sq ft) Additional Parking Lot (cost per sq ft) __ ,~ ~ o .. ~ •uldshrdlGks ~ O I ''~' i ••~•• •• `'0 .. ~`. . 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