ORDER N0. 280E
ARRROVAL TO AUTHORIZE THE SHERIFF'S OFFICE
TO ARPLY FOR A
SWALM FOUNDATION GRANT
On this the C7th day of May c003, ~_~pon motion made by
Commissioner Williams, seconded by Commissioner Lets, the
Co~_~rt unanimously approved by a vote of 4-0-0, to author~i~e
the Sheriff's Office to apply for a aWALM Fo~_~ndation Grant to
fund the p~_~r~chase of high-speed notification system.
~ s'o~~
"- COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE
REVIEWED BY THE COURT.
MADE BY: W.R. Hierholzer OFFICE: Ken County Sheriffs Office
MEETING DATE: May 27, 2003 TIME PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC)
Consider and discuss authorizing the Sheriff `s Office to apply for a SWALM Foundation grant to fund the
purchase of high-speed notification system.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Sheriff Hierholzer
ESTIMATED LENGTH OF PRESENTATION: 10 minutes
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and
552, Government Code, is as follows:
'~ Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday.
THIS REQUEST RECEIVED BY
THIS REQUEST RECEIVED ON:
All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been
prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be
appreciated and contribute towards your request being addressed at the earliest opportunity. See Agenda Request
Rules Adopted by Commissioners' Court.
May 27, 2003
TO: Kerr County Judge Pat Tinley and
Kerr County Commissioners' Court
FROM: Sheriff W.R. Hierholzer
RE: S WALM Foundation Grant
Consider and discuss authorizing Kerr County Sheriffs Office to apply for
a SWALM Foundation grant to fund the purchase of a high-speed
notification system..
The Swaim Foundation-Application Page 1
Swaim Foundation
Application Form
Complete the application online, print, and send with required attachments.
Note: Up to one additional page may be used to expand upon or explain any
of the limited fields.
Legal Name of Organization
As reported on IRS determination letter and IRS Form 990)
Kerr County Sheriff s Office
Other names previously used by the organization
DBA (if applicable) NIA
Executive Director First Rusty Last Hierholzer
Contact Person (other than executive director) First James Last Graham
Street Address 400 Clearwater Paseo
City Kerrville State Texas Zip 78028
Phone 830-896-1216 Ext. Fax 830-257-7904
.--- E-mail Address kcsso@ktc.com Website
County Served Kerr
Tax Status: Public Charity 501(c)(3) _~~ Yes ~:_:~ No
Year Organization Founded
United Way Affiliate ~:_:~ Yes ~:o.' No
Organization's mission or purpose
Do not exceed the print space (5 lines)
Kerr County Sheriff's Office is dedicated to protecting and serving
the citizens of Kerr County. We are charged with preserving the
peace and upholding the laws of the State of Texas and the United
States and arrest those who break these laws.
Page 1 of 1
IMPORTANT: Please review and print information before continuing to the next
page so data will not be lost
Return to Home Pie ~ Go to Page 2 of_A~~lication Form
,_u._.,,-------- ~---..,_... ,._~,,.~~,:,...+:,.., ,,+...., Sig ~i~nn~
The Swalm Foundation-Application Page 2
Purpose of Grant (select one)
~o:~ General Operating (Support for the organization as a whole)
_ ~ Specific Program or Project (Specific activity of the organization)
_:~ Capital Expenditure (Funds for additions or improvements to facilities or
equipment)
_.:~ Other (Explain in the space below)
Do not exceed the print space (2 lines)
Amount Requested $62,525.00
Description and Rationale of Request Do not exceed the print space (Z5
lines)
We are requesting the funding for the purchase of high-speed
notification technology to quickly and automatically call
citizens, first responders, and staffers with critical
information. Kerr County is a rural area with a major water
source running through the county. The Guadalupe River is prone
to flooding and because of the topography, many of our citizens
~ are trapped or put in harm's way when the river does flood. The
county is also home to several summer camps for children and
these camps are largely located along the river. When flooding
occurs, the lives of these children are in jeopardy. With the
introduction of a high-speed notification system, warnings could
be sent out much quicker reaching more people in a shorter time
and possibly saving countless lives. The system could also be
used to notify citizens of any information regarding crime
prevention, crime fighting, suggestions on emergency situations
or escape routes. Because Kerr County is largely a retirement
community, the age of the population is older and a high-speed
notification system could also be used to help locate
Alzheimer's patients. The system would also be he:Lpful in
notification of lost children as well as helping to find them by
mobilizing the citizens of the county. By broadcasting certain
information, the citizens would be notified of scams. The
system would not be used by the Sheriff's Office alone but would
be available to all fire, police, and emergency agencies in this
area.
Income level of clients served varied from low to high
Approximate number of clients served annually 43,000
IMPORTANT: Please review and print information before continuing to
,..,,the next page so data will not be lost
Return to Home P~ ~ Go to Pie 3 of Application Form ~
Page 1 of 1

The Swalm Foundation-Application Page 3
Current or proposed methods used to evaluate program's effectiveness and
-- summary of most recent results, if available.
Do not exceed the print space (5 lines)
Funds will be expended from 07/03 to 12/03 (mm/yy)
Fiscal Year Ends 09/30 (mm/dd)
Total agency budget for the year funding is requested $4,309,997.00
Project, program or capital budget for the year funding is requested
$4,309,997.OC
If capital request, amount raised to date NIA
(At least 50% of the project's goal must be raised prior to application for capital
request)
Number of bids received for capital project NIA
(Foundation prefers a minimum of three bids have been received)
Estimated date for construction to begin N/A
Does the organization own the property for the capital expenditure request?
_ Yes _ No
Date (mm/dd/yy)
Signature of Executive Director
Applications will not be considered unless accompanied by the following
attachments:
. Copy of 501(c)(3) letter from IRS
. Most recent year-to-date statement of financial position (assets & liabilities) and
statement of activities (income & expenses) signed by an authorized person. If
data covers 6 months or less, include fiscal year-end statements.
Most recent 990 with Schedule A and attachments
Most recent financial audit (also include auditor's report on internal control,
management letter and response, if issued)
. List of corporate and foundation supporters and amounts given during the prior
fiscal year, including the gift's purpose (operating, capital or program support)
. Year-end report (one-page summary) for renewal applicants only
Page I of 2
Note: Up to one additional page may be used to expand upon or explain any of
the limited fields. With the exception of the above referenced items, please do
not include extra material.
REMEMBER TO PRINT BEFORE EXITING APPLICATION FORM!
.~-~
Mail application. form and .attachments., to:
Kathleen Carroll
Swalm Foundation
,_.~_.,~..-_.._..._.....,_... ,._~~..~~,:,.,..:,.~ ..,.,.,, ~ ,,..,.., sip ~i~nnz
The Swalm Foundation-Application Page 3 Page 2 of 2
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~/
We hear them everyday...
Success Stories about The Communicator'.T^~ High-Speed
Notification System... And We're Happy to Share
Them With You
From alerting frrst responders to warning entire communities-at-risk,
The Communicator!TMtrom DCC (Dialogic Communications Corporation)
is unmatched in its ability to automatically, quickly and accurately get
the word out to everyone involved.
The following is only a brief compilation of real-life stories of how The
Communicator high-speed notification system has helped public safety
operations nationwide stay in touch with their people and the people they serve.
Locating Missing Persons:
When authorities in Boone County, Kentucky, were frantically searching
for a missing young child, the Boone County Emergency Management
„,Agency was asked to use its DCC system to alert local residents. As a result,
uthorities received a call from a neighbor reporting that the child was actually
at her home and playing with her children. The call-out was halted with the
child located, safe and unharmed. (Contact Bill Fletcher, 859/334-2279)
Richland County Sheriffls Department in South Carolina utilized The
CommunicatorTM to help locate several missing Alzheimer's patients. Sheriff
Leon Lott says "It would have been impossible for us to knock on each and
every door... but with the Communicator, we were able to concentrate our
efforts... and let the phone system notify the residents." (Contact Corporal
Chris Cowan, 803/691-6900)
Florida's Polk County Sheriff s Department used their DCC system to
help locate the parents of a very young child, found wandering alone along
a busy highway. (Contact Major Francis Hart, 904/534-0836)
Overland Park Police Department (KS) reports reuniting five Alzheimer
patients with their families. (Contact Gerry Tallman, 913/327-6904)
The DCC system in Brevard County, Florida, was also used to locate a
„^missing Alzheimer's patient. Using information produced by the call-out, the
ldividual was found unharmed. (Contact Bob Lay, 321/633-1770)
"It would have been
impossible for us to
knock on each and every
door... but with The
Communicator, we were
able to concentrate our
efforts and let the phone
system notify the residents. "
-- Sheriff Leon Lott
Richland Co. Sheriff s Dept. (SC)
,.-,.~
Success Stories
Locating Missing Persons (cont'd):
Florida's Jacksonville Police Department used The Communicator
to locate a missing nine-year-old boy within five hours of his reported
disappearance. Two weeks later the system was used in a similar situation,
aiding in the safe return of a 16-year old, with the mental capacity of six-year-
old. "The system we have [in place) enables us to focus on specific neighbor-
hoods where sheriff's deputies may need to get the word out on a variety of
circumstances." (Contact Crime Prevention Officer Ted Jackson, 904/630-7196)
Crime Solving:
Texas' Amarillo Police Department made use of the city's system to help
catch a suspected child molester. Through remote activation, a police officer
quickly alerted the media after the day's second report of a child molester
preying on very young girls. Soon after the notification, one local citizen
offered valuable information, leading to the arrest of the individual. (Contact
'"aura Blount, 806/378-3004)
Bowling Green Police Department in southern Kentucky arrested a woman
wanted in three states on counterfeit check charges after using DCC's The
CommunicatorTM to alert area banks. (Contact Dicer Barry Pruitt,
270/393-4596)
When ahigh-speed chase ended with the suspect fleeing on foot, the Marion
County Sheriff s Office immediately notified approximately 1,500 residents
using DCC's mapping interface, GeoNotifyTM. With information produced by
the system, the Sheriff's Office was able to isolate the area, release police dogs
and quickly capture the suspect. The Marion County Sheriff s Office also
used the DCC system to warn 1,000+ residents of an escaped convict. With
information produced through the notification, the criminal was quickly
brought into custody. (Contact Lieutenant Bob Smith, 352/622-3205)
Crime Prevention:
Canada's Calgary Police Services (CP5) replaced a competitive system
with DCC's The Communicator after learning of its proven track record in
~'"T.S. law enforcement. "We needed something with more capabilities," says
_uth Steele of CPS. "We chose The Communicator because we wanted a
to warn banks and citizens of scams and robberies. (Contact Ruth Steele,
403/509-1750)
"The Communicator is
the most far-reaching and
positive step taken by the
Metro Police Department in
its efforts to communicate
with the Nashville
community. "
-- Assistant Chief Charles V. Smith
Metro Nashville Police Dept. (TN
~-. /
Success Stories
Crime Prevention (cont'd):
The Metro Police Department, Nashville, Tennessee, expanded its system
for the city's 160 Neighborhood Watch groups to call in to retrieve up-to-date
information on local criminal activity. Assistant Chief Charles V. Smith said,
"No doubt The Communicator is the most far-reaching and positive step taken
by the Metro Police Department in its efforts to communicate with the Nashville
community." (Contact Assistant Chief Charles V. Smith, 615/862-8554)
Safety Precautions:
Baltimore PD reports using their high-speed notification system almost daily
for everything from look-outs for homicide or shooting suspects to severe
weather events, barricade situations and HAZMAT spills. (Contact William
Williamson, 410/396-2450)
---Texas' Corpus Christi Police Department utilized the system to warn local
esidents immediately following adrive-by shooting. People in the affected
azea were told to remain in their homes, while those in adjacent areas were
advised about road closings. Corpus Christi PD reports receiving numerous
calls from residents afterwards, thanking them for the notifications. (Contact
Robert Spiess, 361/886-2833)
When the City of Paducah, Kentucky experienced a very large gas main
break, in excess of 3,000 homes were left without heat during extremely
frigid conditions. With The Communicator, residents were kept updated
on the status of the problem, and told when to expect heat to be restored.
(Contact J.P. Roberts, 270/444-8548)
The City of Asheville, North Carolina used its high-speed notification system
to warn 3,200 residents about bears roaming their neighborhoods. The local
newspaper touted the system's successful first use, and the City received
much praise from its citizens. (Contact Heidi Reiber, 828/259-5424)
Staff Mobilization:
'"'°Jsing The Communicator, the Massachusetts Department of Health reported
paving its key personnel in place in "record time" during a recent outbreak
of apotentially-deadly virus. (Contact Tim Broadbent, 617/983-6802)
"[When responding to
a passenger and freight
train collision), The
Communicator worked
flawlessly. "
--Doug Redmond
Tooele County Emergency Mgmt
Success Stories
Staff Mobilization (cont'd):
When Tooele County, Utah experienced a passenger and freight train collision,
fifty emergency responders were immediately notified by the system. Personnel
were automatically instructed as to how and where to report for duty in the
remote area. "The Communicator worked flawlessly," according to
Doug Redmond at Tooele County Emergency Management. (Contact Doug
Redmond, 435/843-3260)
Accreditation:
Columbia County, GA Sheriffls Department was nominated for
national recognition by the Commission on Accreditation of Law Enforcement
Agencies for its first response and community notification initiatives.
Contact Major Rick Whitaker, 706/541-3981)
dVeather Advisories:
With a major snowstorm fast approaching, New Jersey's Cranford Police
Department called its DCC system into action. Automated notifications
alerted local residents to remove their cars from specific streets, so that snow
plows could pass through, clearing the way for safe travel. (Contact Captain
Eric Mason, 908/709-7338)
Sarasota County, Florida is among many DCC customers along the Gulf
and Atlantic coasts who use high-speed notification technology to alert
residents of hurricane evacuations. Delivering route information and
precautionary measures and return information, citizens stay abreast of the
storm's progress before, during and after making landfall. (Contact Greg
Feagans, 904/951-5283)
Community Notification:
A few days after September 11, 2001, construction workers were scheduled to
use dynamite at a work site in Charlotte, North Carolina. With fears of another
terrorist attack on the minds of local residents, the Charlotte-Mecklenburg
'"'dice Department used their DCC system to prevent widespread panic due
the sounds of nearby explosions. Following the blasting, the loca19-1-1
center received no calls of concern from residents, as they were fully aware
of had taken place in their community. (Contact Sergeant Bud Cesena,
704/432-0380)
"The Communicator has
replaced 8 to 10 volunteers
who normally would be
answering these [incoming)
calls. "
-- Rosa Ball
York County Emergency
Management (SC;
.-./
Success Stories
Community Notification (cont'd):
Florida's Polk County Sheriff s Office (PCSO) used DCC technology during
an 8,500-acre fire to alert local residents of the impending danger. Evacuation
procedures were distributed automatically to those in harm's way, while status
updates were made available through the system's inbound bulletin board
feature. PCSO employee Rosa Ball said, "The Communicator has replaced
8 to 10 volunteers who normally would be answering these [incoming] calls."
(Contact Rosa Ball, 863/534-0986)
York County Emergency Management (SC) recently used high-speed
notification technology to advise residents near a large amusement park of
plans to test an emergency warning siren. The local EMA director says the
DCC system has "more features than we know how to use." (Contact
Cotton Howell, 803/329-7270)
Partnerships:
,_..
riper County (MO), in conjunction with local chemical companies, used the
DCC system to alert first responders and evacuate local residents following an
explosion at a neazby plant. Jasper County has also formed a partnership with
one convenience store chain, performing safety checks of clerks twice nightly.
(Contact Dewayne Swain, 417/358-7000)
Non-Emergencies:
Boone County, Kentucky, uses its DCC system for, among other things,
advising residents of water discoloration due to fire hydrant maintenance.
(Contact Bill Fletcher, 859/334-2279)
New Jersey's Franklin Township called over 2,100 residents in just one hour,
after a nearby water main break. The township estimates that it would have
taken more than 33 hours to make the call-out manually. (Contact Lance
Eisen, 732/873-5533)
Marion County, Florida made use of the DCC system to alert residents of a
mock disaster to be conducted in a partnership with FEMA. (Contact
Lieutenant Bob Smith, 352/622-3205)
.--Arizona's Chandler Police Department uses their high-speed notification
stem to inform personnel of meetings. More recently, Chandler PD used
the DCC system to advise a neighborhood of an upcoming SWAT exercise.
(Contact Velma Anderjeski, 480/782-4000)
"Everyone we talked to
about the notification
system... was amazed we
could reach so many
people in such a short
time. "
--Merl Bishop
Boazd of County Commissioners,
Polk County Sheriff's Office (FL)
.^/
Success Stories
Non-Emergencies (cont'd):
Asheville Police Department in North Carolina uses the technology to
welcome residents to newly annexed areas within the city. Community
meeting notices are also issued through the DCC system. (Contact Heidi
Reiber, 828/259-5424)
Florida's Polk County Sheriffls Office used The Communicator to
Contact over 200,000 residents, encouraging them to complete their census
forms. "Everyone we talked to about the notification system, including the
Census Bureau, was amazed we could reach so many people in such a short
time", said Merl Bishop of the Board of County Commissioners. (Contact
Merl Bishop, 941/534-0836)
Des Plaines and Park Ridge Police Departments outside Chicago,
Illinois, use the DCC system to alert local residents of such non-emergency
situations as no-parking decrees, leaf pick-ups and snow closings. The
system is also utilized for notifying officers of off-duty work assignments.
(Contact Officer Bob Zaccone, 847/391-5433)
Multi-Jurisdictional Cooperation:
Kentucky's Bowling Green Police Department (BGPD) uses The Com-
municator to help coordinate the flow of information for the nation's newly
appointed Anti-Terrorism Task Force. BGPD is also using the system for
communications relating to its multi jurisdictional drug interdiction program
along the Interstate 65 corridor. (Contact Officer Barry Pruitt, 270/393-4596)
Illinois State Police uses DCC technology on a regular basis to coordinate
the activities of a multi jurisdictional major crimes task force. The system is
proving to be particularly beneficial in helping overcome the challenges
associated with using a large number of different paging systems for com-
munications by members of the task force. (Contact Jim Kocher, 847/294-4529)
Volunteer Efforts:
Salt Lake City Police Department, Utah, uses high-speed notification
technology for communications with its volunteer mobile watch groups.
,.Lieutenant Cory Lyman says, "The DCC system allows for greater com-
unication with other city departments, public facilities and neighborhood
residents, providing a more unified approach to addressing crime-related
problems and emergencies." (Contact Lieutenant Cory Lyman, 801/799-4138)
"The DCC system allows
for greater communication
with other city departments,
public facilities and
neighborhood residents,
providing a more unified
approach to addressing
crime-related problems and
emergencies. "
-- Lieutenant Cory Lyman
Salt Lake City Police Dept. (UT)
.-~-
Success Stories
Volunteer Efforts (cont'tl):
Florida's Palm Beach County Sheriffs Office received overwhelming
support for its plans to use DCC's The Communicator high-speed
notification system and its GIS interface, GeoNotifyTM, to manage com-
munications with its large Citizens On Patrol group. (Contact Captain
Bruce Barkdoll, 561%688-3329)
"The Communicator is one
of the most proactive tools
f rst response operations
can put into place for
improved emergency
and non-emergency
communications. "
-- Rick Wimberl}
Director of Homeland Security.
Public Safety, DCC