ORIJE R IvO. ~:a l 1 G F~F'F'ROV~L TO E:XTE:I'~ID GOh~ITRf'~CT WITH G171YIE='TOIL! GO~ISTRUGTION TO GEF'TEML~ER ,.:,~, c~t~~k~:?, FOR TFiE f•.ERI"~tU I1_t_E SOUT~i W~STFW~TER )~'ROJEGT TCDp'~t#7~it~75 Or. this the nth day of J~_~ne, ~'~~'~~ ~_~pan matian made by Gamiiiissianer~ ~Jilliams, ser_~ar~ided t;y Cc~mmissianer L~aldwin, the Ca~_ir~t ~_inanimo~_~sly approved by a vote of 4-~-t~, to e>~tend cants~~:3ct with Campta-ri Ganstr°~_ictian to Se ptem~;er~ ~,~, ~~~~ ar~d r~ed~_~ce r•etain~~~ge fr~am 1~1 to `°l. 'Far the (~:er~r~ville Ga~_itt-~ >rtastewater~ F`ra.ject TC17R #i~is~7 . COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT. MADE BY: William H. Williams MEETING DATE: June 9, 2003 OFFICE: Commissioner, Pct. 2 TIME PREFERRED: SUBJECT: (Please be specific) Consider, discuss and take appropriate action on the following matters pertaining to the Kerrville South Wastewater Project: ~` 8 J ~~ 1. Approve payment to City of Kerrville for the installation of a "Flow Meter" as required by sewage treatment contract between UGRA and City of Kerrville; /~~ 2. Approve Change Order #3, to increase the contract with Compton Construction by $8,260. increasing total to $375,695: purpose, to connect Ripplewood and Ranchero Roads % / 3 3. Extend contract with Compton Construction to September 30, 2003, and reduce retainage from 10% to 5%. ~ / ~ 4. Waiver of liquidated damages due to delays beyond control of contractor. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON(S) ADDRESSING THE COURT: Commissioner Williams, Dave Tucker, Grantworks, Ron Compton, Compton Construction Co. ESTIMATED LENGTH OF PRESENTATION: 5 Minutes IF PERSONNEL MATTER-NAME OF EMPLOYEE: Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON: All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court ~~~~~ ~ ~~ Gra ~ ks ~' _ _. _ .~ Planning, Housing, and Community Development Services for Rural Texas Since 1979 June 11, 2003 Commissioner Bill Williams Kerr County Courthouse 700 Main Street Kerrville, TX 78028 .~ ~ //~~ 1705 West Koenig Lane Voice (512) 420-0303 Austin, Texas 78756 Fax (512) 420-0302 daveC~grantworks. net Re: Drawdown No. 11 in the amount of $10,385 TCDP Contract No. 721075 Dear Commissioner Williams: Please sign and ask the Judge to sign the following forms in blue ink for processing at the Office of Rural Community Affairs. The original signed draw down forms and all invoices should then be returned to our Austin office as soon as possible. Aself-addressed stamped envelope is included for your convenience. Ms. Nemec: The funds for Compton Enterprises are coming entirely from the grant. When the funds are deposited, probably within about three weeks after this letter, please cut and mail the following checks: • Compton Enterprises in the amount of $10,385 This invoice reflects the Court's approval of Mr. Compton's request to reduce the retainage from 10% t0 5%. If there are any questions regarding this transmittal, please contact our office at (512) 420-0303. Thank you for your assistance. Sincerely, Dave Tucker Cc: Scott A. Loveland, UGRA Barbara Nemec, County Treasurer Mindy Williams, Assistant Auditor OFFICE OF RURAL COMMUNITY AFFAIRS Contract Number: 721075 COMMUNITY DEVELOPMENT BLOCK GRANT Contract Period: REQUEST FOR PAYMENT From 5/8/01 to 5/7/03 Name of Contractor Kerr County Period Covered by this Report: Request # 11 From 3/19/03 to 6/10/03 Column A NUMBER AND NAME OF BUDGETED LINE ITEMS Column B Column C THIS Column D Column E fSEE'LIST BELOW) BUDGET REQUEST TOTAL PRIOR REQUESTS BALANCE (6-C-D) 1b. Sewer Facilities $399,260.00 $10,385.00 $209,443.24 $179,431.76 17. Rehabilitation of Private Propertie $55,000.00 Q O $55,000.00 24. Acquisition $20,240.00 U ~ $20,240.00 30. Engineering/Architectural Service $25,500.00 Q $25,500.00 (j TOTALS $500,000.00 $10,385.00 $234,943.24 $254,671.76 Using the following list enter in Column A the line items that are applicable to the contract budget. Economic Development contracts DO'NOT use this form. 1 a. Water Fecil~lies 10. Fire Protection,Facilities and Equipment ~ q 9. Public Housing Modernization or Affordable New Housing 1b. Sewer Facilities 11 ParkingFsdilities 2 D . 0. Clearance emolitionAdivities 2. Solid Waste Disposal Facilities 12. PedesVian Malls and Walkways 21 Historic Preservation 3. Other PubliEUtilities 13. Specially Authorized Assistance to 22. Removal of ArchiteduralBarriers 4. Street Improvements Privately Owned Utilities 23. Code Enforcement 5. Flood and Drainage Faalifies 14. Specially Authorized Pubic Facilities end tmprovemerN 24. Acquisition 6. Neighborhood Facilites/Cornmunity Centers 15. Publlc Services (Limited to t5 % of Request) ` 25. Aetocation Payments antl Assistance 7. Seniai-:Centers 16 Interim Assistan e . c 30. Engineenng/Architectural Services 8. Centers for the Handicapped/Sheltered Workshop 17. Rehabilitation of Private Properties 31. Planning and Urban Environmental Design 9. Parks, Playgrounds and„Other Recreational Facilities 18. Rehabilitation of Public Residential Struqures 32. General Administration TOTAL PRIOR REQUESTS Box A~- $234,943.24 Note: Box A should equal total of Column D above AMOUNT NOW REQUESTED Box B $10,385.00 Note: Box B should equal total of Column C above TOTAL Box Cr $245,328.24 Note: Box C should equal Box A + Box B LOCAL MATCH AMOUNT SPENT TO DATE: CERTIFICATION: Signature of Authorized Certifying Official DA7~. r I certify to the best of my knowledge and belief / the data above are correct and that all outlays were (~ mot/ 3 ~ ~„ j made in accordance with the terms of the contr t ac and that payment is due and has not been previously y erne and Title Telephone (Area Code) Number drawn. Pat Tinley, County Judge (830) 792-2211 ALL EXPENDITURES RELATED TO THIS CONTRACT MUST BE CONSISTENT WITH THE UNIFORM GRANT AND CONTRACT STANDARDS DEVELOPED UNDER THE DIRECTIVE OF THE UNIFORM GRANT AND CONTRACT MANAGEMENT ACT OF 1981, TEXAS CNIL STATUTES, ARTICLE 4413 (32G). REMARKS: Compton invoice 1279 for retainage reduction from 5% to 10%. Approval of ORCA - Accotnting Department Date of ORCA Accounting Approval STATE OF TEXAS PURCHASE VOUCHER Paoe 1 of 1 Archive reference number 2. Agency number 3. Agency name 4. Curcent document number 357 OFFICE OF RURAL COMMUNITY AFFAIRS 5. Effective dale .Order document date 7. Due date 6. Doc agency . Payee identification number (Must be 14 digits) 10. PDT 11. PCC 12. Requisition number 13. Document amount 1-74-6001494 1029 $10,385.00 4. Payee name /address 15. GSC order number 17. AGENCY USE Kerr County 700 Main 16. Lease number Kerrville, Texas 78028 18. Ref Doc SFX M TC Index PCA AY COBJ AOBJ Amount R SFX 001 03 7611 s1o,3as.oo 001 APPN Fund NACUBO Grant number rant year/phase roject numbe Project Contract number Multipurpose code Sub-Fund Phase 721075 Invoice number Description GENCY USE 18. Ref Doc SFX M TC Index PCA AY COBJ AOBJ Amount R 002 002 APPN Fund NACUBO Grant number rant yearlphase roject numbe Project Contract number Multipurpose code Sub-Fund Phase Invoice number Description GENCY USE 18. Ref Doc SFX M TC Index PCA AY COBJ AOBJ Amount R 003 003 APPN Fund NACU60 Grant number rant yearlphase roject numbe Project Contract number Multipurpose code Sub-Fund Phase Invoice number Oescription AGENCY USE 19. SER/OEL DATE 20. DESCRIPTION OF GOODS OR SERVICES 21. QUANTITY 22. UNIT PRIC 23. AMOUNT Advance/reimbursement of service to assist low-income and moderate income areas within the Community Development 3/19/03 Block Grant Program rendered in accordance with an $10,385.00 to agreement between the Office of Rural Community Affairs and Kerr County as funded through the Department of 6/10/03 Housing and Urban Development (HUD). Contract No. 721075 is on file and available for inspection. LOCAL CERTIFICATION I certify that fhe above services were rendered or goods received; that they corcespond in every particular way with the contract under which they were procured; that the invoice is true and unpaid; and that tha claim was presented to the State within the applicable limitations period. Name (Type or Print a d Sign) Title Bill Willi Commissioner ~~ 4. Locality Contact name Phone (Area code and number) 5. Entered by M. Dain Larsen/Dave Tucker/Robin Sisco 512-420-0303 6. I approve this voucher for payment. The above goods or services correspond in every particular way with the contract under which they were purchased. The invoice for the goods or services is correct. This payment complies with the General Appropriations Act. sign Phone (Area code and number Dale) Approved here sign Phone (Area code and number Date) Approved here 06/11/2003 14:00 2102268497 86!10/2003 20:36 9308965098 E(}11i~tAI1 ~,IIt,~17S~3 ~C 28I4 Mema>f~iat $lvd. ~~ -~exn~e, TX 78028 &'q Tb cwt works ~fl~ 17iQ5 w~stT~o~sliglao. A TX 78756 TETRA TECH PAGE 02/03 CQMp1'OhN INTERPRISES PAC£ 02 ~~VQICQ~ omrte tmrolce # 6rlt~oD3 f 2'79 F'OI[]raw No_ Tarms Pcajsat 5o'>&+f R~etesae~ DonrvP Dane on rccdpt SGoa Se~xac Ey,Bsas DesoripHop Qty Pi4oe prof ect Corr 96 Pmjsc! Total 96 P+1or Gay Imroice Alxtoutlt 396 Invoice R~atXgz 10.385.00 1fl~3$S.bb $L1fat4t~1 534,385.00 Safes Tax f8.a0} so.~ Total Slo,sas.oo ~~ance Due ~xo,~ss.oo