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COMMISSIONERS COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS
TO BE REVIEWED BY THE COURT.
MADE BY: Dave Nicholson
MEETING DATE: July 14, 2003
SUBJECT: (PLEASE BE SPECIFIC)
OFFICE: Commissioner. Precinct 4
TIME PREFERRED:
Consider, discuss and take action the form of contracts between Kerr County and
Volunteer Fire Departments to be effective October 1, 2003, Consider and approve
contracting with the Tierra Linda and/or Junction VFD's to provide service to Kerr
County.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Commissioner Precinct #4/Danny Edwards
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in accordance
with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's format consideration and action at time of Court
Meetings. Your cooperation will be appreciated and contribute towards you request being
addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners'
Court.
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Agenda Item - 23~ Commissioners' Court Meeting
Consider and take action to approve the form of contracts between Kerr County and
Volunteer Fire Departments to be effective October 1, 2003. Consider and approve
contracting with the Tierra Linda and/or Junction VFDs to provide service to Kerr
County.
Persons addressing the Court: Dave Nicholson/Danny Edwards
Time: 10 minutes
Please schedule this item first or early in the meeting.
Commissioners and Judge:
Attached is a one-page document outlining proposed changes to the Volunteer Fire
Department contract.
The document refers to the HVFD. The intent is that this contract will apply to all VFDs
in Kerr County.
It is proposed that this contract be modified in paragraph 2 to apply to the two VFDs that
are not located in Kerr County to read as follows: "Services Provided. The (Tierra Linda
or Junction) VFD shall provide fire protection services outside of its Primary Fire
Response Area..."
The revisions to paragraph 3 include deletion of the reference to Workers Compensation
coverage. This language will be deleted from the Hunt VFD contract and from any other
VFD department that opts out of County-paid Workers Compensation coverage, but will
continue to be included in other contracts. Hunt VFD has found that their total insurance
costs are cheaper by including Workers Comp in the package, so other VFDs may also
take this course.
This proposed contract was developed by attorney Danny Edwards, is endorsed by all
VFDs through the Kerr Area Firefighters Association (KARFA) and has been reviewed
by the County Attorney.
HVFD/Ken County Contract
2. Services Provided. The HVFD shall provide fire protection services in or outside of its Primary Fire
Response Area (PFRA), to Kerr County in accordance with the laws and rules of the State of Texas applicable to
volunteer fire departments, including but not limited to the Mutual Aid Agreement executed pursuant to Texas
Forest Service requirements.
3. Consideration. Pursuant to procedures set out herein, Kerr County shall provide to the HVFD a sum
not to exceed $11,000.00 during the term of this contract. ,
~~~'"°~°'^ Provided however, that reimbursement for catastrophic losses incurred while providin'~fre
fi°~a services to Kerr County outside the department's primary assigned area, will be paid over and above the
annual agreed amount stated above, pursuant to Paragraph 5. For purposes hereof, a catastrophic loss is any
equipment damage requiring repairs or replacement in an amount exceedin Five Hundred ($500.00) Dollars.
S. Method of Pq,Yment. Paid and Unpaid invoices and billing statements for approved uses of funds may be
presented to the office of the Kerr County Auditor for ~e~ reimbursement to the HVFD. D~~
In either case payments shall be made in accordance with Kerr County bill payment procedures as
established by state law.
6. Insurance. During the term of this contract the HVFD shall provide and maintain insurance coverage at
the levels of limitation of liability specified in the Texas Civil Practice & Remedies Code, Section 101.023
($100,000.00 for each person and $300,000.00 for each single occurrence for bodily injury or death and
$100,000.00 for each single occurrence for injury to or destruction of property). The HVFD shall provide a
certificate of insurance to the County Auditor not later than the
beginning of the contract term. Said insurance shall apply as primary liability coverage for the HVFD while
providing fire protection services under this contract.
Sections 7 and 8 can be deleted in light of the fact that the County will have already approved each and every
reimbursement to the HVFD. Why must they be reviewed again by virtue of a financial statement or audit?
14. Limits of Relationship. The parties hereby agree that this is a contract for HVFD to.provide ~g
fire protection services in Kerr County E13c~"~~~_~ and hereby renounce the existence of any other
relationship including any agency relationship. >n no event shall Kerr County have any obligation or liability
whatsoever with respect to any debts, obligations, or liabilities of the HVFD, and the HVFD shall have no
authority to bind Kerr County to any contract, matter, or obligation. No duties of Kerr County are delegated to
the HVFD by this contract and any provision which is or may be held to be such a delegation shall be of no force
or effect.
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PUBLIC PARTICIPATION FORM ~1 `~' `" .
FOR ~ ,~~''?7
KERR COUNTY COMMISSIONERS' COURT
Instructions: Fill out all appropriate blanks. Please print or write legibly. Present to the County
Clerk prior to the time that the Agenda Item (or Items) you wish to address are discussed.
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Telephone:
/~K~t/ ~~~z!~r~trr;~y-
r? ~J ~~-x 3 7 y

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Signature
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Once you reach the podium, please state your name and who/what you
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