ORDER N0.28189
APPROVAL OF AGREEMENT BETWEEN
KERR COUNTY AND TEXAS ENGINEERING EXTENSION SERVICE
On this the 28th day of July, 2003 upon motion made by Commissioner Williams,
seconded by Commissioner Baldwin, the Court unanimously approved by a
vote of 4-0-0, of agreement between Kerr County and Texas Engineering
Extension Service and authorize the County Judge to sign same dealing with
subrecipient of State Homeland Security Grant Program.
~~~~~~~
-- COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE
REVIEWED BY THE COURT.
MADE BY: W.R. Hierholzer OFFICE: Ken Countv Sheriffs Office
MEETING DATE: July 28, 2003 TIME PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC)
Consider and discuss approval of agreement between Kerr County (subrecipient of State Homeland
Security Grant Program) and Texas Engineering Extension Service and authorize County Judge to sign
same.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: SheriffHierholzer
ESTIMATED LENGTH OF PRESENTATION: 10 minutes
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and
552, Government Code, is as follows:
Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday.
THIS REQUEST RECEIVED BY
THIS REQUEST RECEIVED ON:
All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been
prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be
appreciated and contribute towards your request being addressed at the earliest opportunity. See Agenda Request
Rules Adopted by Commissioners' Court.
July 28, 2003
TO: Ken County Judge Pat Tinley and
Ken County Commissioners' Court
FROM: Sheriff W.R. Hierholzer
RE: State Homeland Security Grant Program
Consider and discuss approval of agreement between Ken County
(subrecipient of State Homeland Security Grant Program) and Texas
Engineering Extension Service and authorize County Judge to sign same.
Agreement No. 48265
TEXAS ENGINEERING EXTENSION SERVICE -TEEX
SUBRECIPIENT AGREEMENT
State Homeland Security Grant Program
THIS AGREEMENT, by and between Kerr County (hereinafter called "Subrecipient"),
located at 700 Main Street Kerrville, TX 78028, and the Texas Engineering Extension
Service (hereinafter called "TEEX"), established under the laws of the State of Texas as
a state agency component of the Texas A&M University System, located at 301 Tarrow,
College Station, Texas, 77840-7896,
WHEREAS, TEEX has been awarded a grant entitled "State Homeland Security Grant
Program" from the U.S. Department of Homeland Security, Office of Domestic
Preparedness, and TEEX desires that Subrecipient perform certain project tasks, all as
herein provided, involving the procurement and management of equipment;
WHEREAS, Subrecipient has agreed to do so under the terms and conditions
hereinafter set forth;
NOW THEREFORE, the parties hereto mutually covenant and agree as follows:
SECTION 1 -PARTIES TO AGREEMENT
TEEX and Subrecipient have severally and collectively made and entered into this
Agreement which, together with the documents attached or incorporated by specific
reference, constitutes the entire Agreement between the parties.
SECTION 2 -AGREEMENT PERIOD AND AMOUNT
2.1 The period for performance of this Agreement shall begin on July 1, 2003 and
shall terminate April 30, 2005, as further specified in the Staterpent of Work
attached to and made a part hereof.
2.2 The total budget amount to be expended by Subrecipient for this Agreement shall
not exceed $180,808.00.
2.3 Subrecipient shall abide by all special conditions and requirements contained in
the attached statement of work.
Agreement No. 48265
SECTION 3 -LEGAL AUTHORITY
3.1 The Subrecipient represents and guarantees that it possesses the legal authority
to enter into this Agreement, receive funds authorized by this Agreement, and
conduct the Statement of Work.
3.2 The person signing this Agreement on behalf of Subrecipient hereby warrants
that he/she has been fully authorized by Subrecipient to execute this Agreement
on behalf of Subrecipient and to legally bind Subrecipient to all the terms,
performances and provisions herein set forth.
SECTION 4 -RELATIONSHIP OF THE PARTIES
The relationship of the parties is that of independent contractors, and not as agents of
each other or as joint venturers or partners.
SECTION 5 -AGREEMENT PERFORMANCE
The Subrecipient shall provide the services specified in its attached Statement of Work,
and the terms and conditions imposed and required by this Agreement.
SECTION 6 -AGREEMENT OBLIGATIONS
6.1 Measure of Liability
In consideration of Subrecipient's full and satisfactory performance of the services
specified in the attached Statement of Work, TEEX shall be liable to the Subrecipient in
an amount equal to the actual allowable costs incurred by the Subrecipient in rendering
such performance, subject to the following limitations:
6.1.1 TEEX shall not be liable for expenditures made in violation of the legal
authorities cited in Section 8, Compliance with the Law, of this Agreement,
or any other law or regulation applicable to the specific project or service
performed under this Agreement.
6.1.2 Except as otherwise provided by this Agreement, TEEX shall be liable to
Subrecipient in an amount equal to the actual allowable costs incurred by
Subrecipient in rendering required performance as represented in Section
5, Agreement Performance.
6.1.3 Except as otherwise specifically authorized by TEEX in writing, TEEX shall
only be liable for expenditures made in compliance with the cost principles
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and administrative requirements set forth and referenced in this
Agreement.
6.1.4 TEEX shall not be liable to Subrecipient for costs incurred or
performances rendered by Subrecipient before commencement of the
Agreement or after completion of this Agreement.
6.1.5 TEEX shall not be liable for any costs incurred by Subrecipient in the
performance of this Agreement which have not been billed to TEEX within
sixty (60) days following termination of this Agreement
6.2 Reimbursement Procedures
TEEX will reimburse Subrecipient for no more than the actual cost of the Statement of
Work for which Subrecipient seeks payment.
6.3 Purchase of Equipment
Subrecipient may purchase specialized equipment under this Agreement as specified in
the Statement of Work.
SECTION 7 -FISCAL ADMINISTRATION
7.1 Availability of Funds
Notwithstanding any other Agreement provisions, the parties hereto understand and
agree that TEEX's obligations under this Agreement are contingent upon the availability
of adequate funds to meet TEEX's liabilities hereunder.
7.2 Limitation on Liability
7.2.1 The Subrecipient understands and agrees that it shall be liable to repay to
TEEX any funds not expended in accordance with this Agreement or
determined to be expended in violation of the terms of this Agreement.
7.2.2 TEEX will pay costs properly incurred by the Subrecipient for
performances rendered under this Agreement in the amount specified in
Section 2.2, or any mutual amendments hereto.
7.2.3 TEEX shall not be liable to the Subrecipient for costs under this
Agreement which exceed the amount specified in Section 2.2.
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7.2.4 TEEX may deobligate awarded funds after consultation with the
Subrecipient and upon determination by TEEX that funds will not be spent
in accordance with the Agreement or will not be spent in a timely manner.
SECTION 8 -COMPLIANCE WITH THE LAW
8.1 As a condition to award of monies under this Agreement, Subrecipient assures,
with respect to the operation of a federally funded program or activity, that it will
comply fully with the non-discrimination and equal opportunity provisions of the
following laws to the extent applicable: (a) Title VI of the Civil Rights Act of 1964,
as amended; (b) Section 504 of the Rehabilitation Act of 1973, as amended; (c)
the Age Discrimination Act of 1975, as amended; (d) Title IX of the Education
Amendments of 1972, as amended; (e) Americans with Disabilities Act of 1990;
and (f) any other statutory provisions relating to non-discrimination.
8.2 In the performance of this Agreement, Subrecipient shall comply with the
following Office of Management and Budget (OMB) Circulars applicable to its
organization, institution or agency:
- Administrative Requirements (A-102 and A-110);
• Cost Principles (A-21, A-87 and 122); and
• Audit Guidance (A-133).
The parties agree to be bound by all terms of this Agreement and all applicable state
and federal statutes and regulations, and all provisions contained therein, including the
Office of Justice Programs "Financial Guide" located at:
http://www.oip.usdoi.gov/FinGuide/
SECTION 9 -REPORTING REQUIREMENTS
9.1 The Subrecipient agrees to provide to TEEX, in accordance with procedures and
time frames prescribed by TEEX, any technical or program reports, data, and
information on the operation and performance of this Agreement deemed
necessary by TEEX or as required by the Statement of Work reporting schedule.
9.2 If Subrecipient fails to submit to TEEX in a timely and satisfactory manner any
report required by this Agreement, or otherwise fails to satisfactorily render
performances hereunder, TEEX may withhold payments otherwise due and
owing Subrecipient. If TEEX withholds such payments, it shall notify
Subrecipient in writing of its decision and the reasons therefor. Payments
withheld pursuant to this paragraph may be held by TEEX until such time as the
delinquent obligations for which funds are withheld are fulfilled by Subrecipient.
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SECTION 10 -RETENTION AND ACCESSIBILTY OF RECORDS
10.1 Subrecipient shall maintain all records, financial management records and
supporting documentation for all expenditures of funds made under this
Agreement, in compliance with all retention and custodial requirements for
records referenced in this Agreement.
10.2 Subrecipient shall retain all fiscal records and supporting documents for a
minimum of three (3) years after final Agreement closeout. In the event there is
litigation or an unresolved audit discrepancy at the end of such retention period,
the records will be retained until the litigation or discrepancy is resolved.
10.3 Subrecipient shall provide state or federal auditing agencies, TEEX, or any of
their duly authorized representatives, access to and the right to examine, copy,
or reproduce all reports and records pertaining to this Agreement. Such rights to
access shall continue as long as the records are retained by the Subrecipient.
10.4 TEEX shall have the right of timely and reasonable access to Subrecipient and
Subrecipient premises and personnel for the purpose of inspection, monitoring,
auditing, evaluation, or interview, related to all records required to be retained
under this Section.
SECTION 11 -CHANGES AND AMENDMENTS
Any alterations, additions, or deletions to the terms of this Agreement or Statement of
Work shall be by modification hereto in writing and executed by both parties to this
Agreement before the changes to the Agreement are implemented.
SECTION 12 - SEVERABILITY
If a provision contained in this Agreement is held to be invalid, illegal, or unenforceable
for any reason, it shall not affect any other provision of the Agreement. It is the intent of
the parties that if any provision is held to be invalid, illegal or unenforceable, there shall
be added in lieu thereof a valid and enforceable provision as similar in terms to such
provision as is possible.
SECTION 13 -AUDITS OR EVALUATIONS
13.1 TEEX reserves the right to conduct or cause to be conducted an independent
audit of all funds received under this Agreement, which may be performed by
government audit staff, a certified public accounting firm, or other auditors as
designated by TEEX. Subrecipient shall cooperate with all authorized auditors
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and shall make available all accounting and project records including supporting
source documentation. Such audit will be conducted in accordance with
applicable state and federal rules and regulations, Agreement guidelines, and
established professional standards and practices.
13.2 Subrecipient shall be liable to TEEX for any costs disallowed as a result of an
audit. Subrecipient shall further be responsible for any audit exception or other
payment deficiency in the project covered by the Agreement, and all
subcontracts hereunder, which are found to exist after monitoring, review, or
auditing by any party as authorized or required by TEEX.
13.3 Subrecipient, or the auditors that monitor or audit the Subrecipient, shall
immediately report to TEEX any incidents of fraud, abuse or potentially criminal
activity in relation to the provisions of this Agreement.
SECTION 14 -MONITORING AND TECHNICAL ASSISTANCE
14.1 TEEX, or its designee, retains the right to monitor, examine and audit all records,
documents and activities related to projects funded by this Agreement, and to
perform such project evaluation studies that TEEX deems necessary to
determine the adequacy of the services performed.
14.2 TEEX will notify the Subrecipient in writing of any deficiencies noted during such
review, and may withhold payments as appropriate based upon such review.
TEEX will provide technical assistance to the Subrecipient to correct the
deficiencies noted. TEEX may conduct follow-up visits to review the previous
deficiencies and to assess the efforts made to correct them. If such deficiencies
persist, TEEX may terminate this Agreement effective immediately and/or apply
sanctions pursuant to Section 19 of this Agreement, or take such other action as
it deems appropriate.
SECTION 15 -PREVENTION OF CONFLICTING INTERESTS
The Subrecipient, by signing this Agreement, covenants and affirms that:
15.1 No employee of the Subrecipient or a Subrecipient, no member of the
Subrecipient's or a Subrecipient's governing body, and no person who exercises
any function or responsibility in the review or approval of the undertaking or
carrying out of this Agreement shall participate in any decision relating to this
Agreement which affect his or her personal pecuniary interest.
15.2 The Subrecipient shall take every reasonable course of action to maintain the
integrity of this expenditure of public funds and to avoid favoritism and
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Agreement No. 48265
questionable or improper conduct. This Agreement shall be administered in an
impartial manner, free from efforts to gain personal, financial or political benefit,
tangible or intangible. The Subrecipient, its executive staff and employees, while
administering this Agreement, shall avoid situations which could give the
appearance that any decision was influenced by prejudice, bias, special interest
or desire for personal gain.
15.3 Subrecipient shall immediately inform TEEX in writing of any potential conflict of
interest which arises at any time during the term of this Agreement.
15.4 If Subrecipient fails to abide by the foregoing covenants and affirmations
regarding conflict of interest, the Subrecipient shall not be entitled to recover any
costs or expenses incurred in relation to this Agreement and shall immediately
refund to TEEX any fees or expenses that may have been paid under this
Agreement, and shall further be liable for any other costs incurred or damages
sustained by TEEX relating to this Agreement. Such failure may subject
Subrecipient to sanctions as provided in Section 19 of this Agreement.
SECTION 16 -FORCE MAJEURE
In the event that performance by either party of any of its obligations under the terms of
this Agreement shall be interrupted or delayed by an act of God, by acts of war, riot, or
civil commotion, by any act of government, by strikes, fire, flood, or by the occurrence of
any other event beyond the control of the parties hereto, that party shall be excused
from such performance for such period of time as is reasonably necessary after such
occurrence abates for the effects thereof to have dissipated.
SECTION 17 -NON-ASSIGNMENT
This Agreement is not assignable. Notwithstanding any attempt to assign the
Agreement, the Subrecipient shall remain fully liable on this Agreement and shall not be
released from performing any of the terms, covenants and conditions of this Agreement.
The Subrecipient shall be held responsible for all funds received under this Agreement.
SECTION 18 -TERMINATION OF AGREEMENT
18.1 This Agreement may be terminated, in whole or in part, whenever TEEX
determines that such termination is in the best interest of the project, such
termination to be effective upon the Subrecipient's receipt of written notification of
termination from TEEX. In the event of such termination, the Subrecipient shall
be entitled to compensation under this Agreement for allowable expenditures up
to the termination date.
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Agreement No. 48265
18.2 When justified, TEEX may terminate this Agreement for cause, whereupon all
compensation to the Subrecipient shall cease pending completion of any final
report and any closing audit required by TEEX.
18.3 If the Subrecipient fails to perform in accordance with the provisions of this
Agreement or the attached Statement of Work, TEEX may terminate this
Agreement after issuing written notice of default to the Subrecipient and allowing
the Subrecipient thirty (30) days following the issuance of such notice in which to
correct the deficiency to the satisfaction of TEEX. Such termination shall not be
an exclusive remedy but shall be in addition to any other rights, sanctions and
remedies provided by law or under this Agreement.
18.4 Notwithstanding TEEX's exercise of its right of early termination, the Subrecipient
shall not be relieved of any liability for damages due to TEEX. TEEX may
withhold payment to the Subrecipient on this or any other Agreement until such
time as the exact amount of damages due to TEEX from the Subrecipient is
agreed upon or is otherwise determined by TEEX.
18.5 If Federal funds are not available, or in the event that State laws or regulations
should be amended or judicially interpreted to render continued fulfillment of this
Agreement by either party substantially unreasonable or impossible, or if the
parties are unable to agree on an amendment to enable the substantial
continuation of performance under this Agreement, then the parties shall be
discharged from any further obligations under this Agreement, except for the
equitable settlement of the respective accrued interests or obligations incurred up
to the effective date of termination.
18.6 The Subrecipient shall cease to incur costs under this Agreement upon
termination or receipt of written notice to terminate, whichever occurs first.
SECTION 19 -SANCTIONS OR REMEDIAL MEASURES
19.1 If Subrecipient materially fails to comply with the terms and conditions of this
Agreement, TEEX shall notify the Subrecipient in writing describing performance
that is not in compliance with the terms and conditions of this Agreement. The
Subrecipient shall attend a meeting with TEEX to discuss the non-compliance
and necessary corrective actions to ensure performance will be in compliance.
19.2 If TEEX and Subrecipient cannot agree on corrective actions, TEEX may take
one or more of the following actions, as appropriate:
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19.2.1 Temporarily withhold cash payments pending correction of the deficiency
by Subrecipient;
19.2.2 Disallow (that is, deny both use of funds and any applicable matching
credit for) all or part of the cost of the activity or action not in compliance;
19.2.3 Wholly or partially suspend or terminate the current award;
19.2.4 Exercise any other available remedies.
SECTION 20 -Sectarian Activity
None of the activities or performances rendered under this Agreement shall involve, and
no portion of the funds received by Subrecipient shall be used for any sectarian or
religious activity.
SECTION 21 -Political Activity
None of the activities or performances rendered hereunder by the Subrecipient shall
involve and no portion of the funds received by the Subrecipient shall be used for any
political activity, including but not limited to any activity to further the election or defeat
of any candidate for public office, or any activity undertaken to influence the passage,
defeat, or final contents of legislation.
SECTION 22 -Rights in Data, Copyrights and Publication
TEEX will be free to publish the results of all work done under this Agreement.
Ownership of all data produced under this Agreement will remain with TEEX. Title to
and the right to determine the disposition of any copyrights, or copyrightable material,
first produced or composed in the performance of this Agreement shall remain with
TEEX, provided that TEEX shall grant to Subrecipient an irrevocable, royalty-free, non-
exclusive license to reproduce, modify, and use all such data and copyrightable material
for its own use, but not for any commercial purpose.
SECTION 23 -Governing Law
This Agreement shall be governed and construed in accordance with the laws of the
State of Texas.
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Agreement No. 48265
SECTION 24 -Dispute Resolution
The dispute resolution process provided for in Chapter 2260 of the Texas Government
Code shall be used, as further described herein, by TEEX and the Subrecipient to
attempt to resolve any claim for breach of contract made by the Subrecipient:
A. A Subrecipient's claim for breach of this Agreement that the parties cannot resolve in
the ordinary course of business shall be submitted to the negotiation process
provided in Chapter 2260, subchapter B, of the Government Code. To initiate the
process, the Subrecipient shall submit written notice, as required by subchapter B, to
Arturo Alonzo, TEEX Deputy Director. Said notice shall specifically state that the
provisions of Chapter 2260, subchapter B, are being invoked. A copy of the notice
shall also be given to all other representatives of TEEX and the Subrecipient
otherwise entitled to notice under the parties' Agreement. Compliance by the
Subrecipient with subchapter B is a condition precedent to the filing of a contested
case proceeding under Chapter 2260, subchapter C, of the Government Code.
B. The contested case process provided in Chapter 2260, subchapter C, of the
Government Code is the Subrecipient's sole and exclusive process for seeking a
remedy for any and all alleged breaches of the Agreement by TEEX if the parties are
unable to resolve their disputes under subparagraph (A) of this paragraph.
C. Compliance with the contested case process provided in subchapter C is a condition
precedent to seeking consent to sue from the Legislature under Chapter 107 of the
Civil Practices and Remedies Code. Neither the execution of this Agreement by
TEEX nor any other conduct of any representative of TEEX relating to the
Agreement shall be considered a waiver of sovereign immunity to suit.
D. The submission, processing and resolution of the Subrecipient's claim is governed
by the published rules adopted by the Office of Attorney General of Texas pursuant
to Chapter 2260, as currently effective, hereafter enacted or subsequently amended.
These rules are found at 1 T.A.C. Chapter 68.
E. Neither the occurrence of an event nor the pendency of a claim constitutes grounds
for the suspension of performance by the Subrecipient, in whole or in part.
F. The designated individual responsible on behalf of TEEX for examining any claim or
counterclaim and conducting any negotiations related thereto as required under
§2260.052 of H.B. 826 of the 76th Texas Legislature shall be Arturo Alonzo, TEEX
Deputy Director.
Subrecipient hereby acknowledges that it has read and understands this entire
Agreement. All oral or written Agreements between the parties hereto relating to the
subject matter of this Agreement that were made prior to the execution of this
Agreement have been reduced to writing and are contained herein. Subrecipient
agrees to abide by all terms and conditions specified herein and certifies that the
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information provided to TEEX is true and correct in all respects to the best of its
knowledge and belief.
This Agreement is entered into by and between the following parties:
TEEX:
Texas Engineering Extension Service
301 Tarrow -TEEX
College Station, TX 77840-7896
Contact Person: Charles Todd, Director of Emergency Preparedness
TEL: 979.458.6815
FAX: 979.458.6927
SUBRECIPIENT:
Contact Person:
TEL:
FAX:
APPROVED:
Texas En ineerin Extension Service	Subreci Tent here
	
Si nature	Si nature
Dr. Arturo Alonzo, Jr.	t I , ~`
T ed or Printed Name	T ed or Printed Name
Deputy Director	
Title	Title
		?-~?~
Date Si ned	Date Si ned
37167167164025	
TX Vendor IDNIN	TX Vendor IDNIN
11
Agreement No. 48265
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Agreement No. 48265
Statement of Work
Overview
This overview provides the process and timeline that will be followed during the
administration of the 2002, 2003, and 2003 II State Homeland Security Grant Program
Grant. The grant award to Kerr County is funded from the Fiscal Year 2003 State
Homeland Security Grant Program Program -Part II. Items procured under the grant
must meet the criteria of the 2003 Authorized Equipment List (Attachment I).
Grant Award
Total Grant Award $180,808.00
Base Grant Award $78,211.00
Regional Allocation from COG
$102,597.00
COG Requirements
Purchase a Communications Trailer that meets the specifications set forth by the Alamo
Area Council of Governments Board of Directors through its Regional Emergency
Preparedness Advisory Committee
House, maintain, and make available the Communications Trailer on a twenty-four hour,
7 day a week basis
Have trained personnel who will be responsible for this equipment
Have the required Mutual Aid agreements in place and on record with AACOG no later
than Dec. 31, 2003
Have Basic Emergency Management Plans and Terrorist Annex V in place with TDPS-
DEM no later than Dec. 31, 2003
Ensure completion of training to a "WMD Operations" level within 9 months of receipt of
grant award for First Responders that will be actively supporting a Weapons of Mass
Destruction Event
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Timeline
June 20, 2003 Grant Award Letters mailed by TEEX to senior elected officials.
June 25, 2003 Every Wednesday the shipping address and POC information that
has been collected on the TEXASDPA site (www.texasdpa.com)will
be forwarded to the Prime Vendor Site (www.fishersci.com).
Jurisdictions cannot begin list building until their shipping address
and receiving agent information has been processed by the Prime
Vendor which takes 48 hours.
June 27, 2003 SUBRECIPIENT AGREEMENT will be mailed by TEEX to the
jurisdictions. All jurisdictions must sign and return their
SUBRECIPIENT AGREEMENT to TEEX by July 31.
Address: Director of Domestic Preparedness
John B. Connally Building
301 Tarrow-TEEX
College Station, TX 77840-7896
June 30, 2003 The Prime Vendor and TXDPA Site will be open to all jurisdictions.
July 11, 2003 Every Friday completed equipment list will be submitted to ODP for
approval. All jurisdictions must complete their lists by August 30.
October 31, 2003 Target date for jurisdictions to have all equipment on order.
November 30, 2003 Progress Report due from jurisdiction covering 6 months.
May 31, 2004 Progress Report due from jurisdiction covering 6 months.
November 30, 2004 Progress Report due from jurisdiction covering 6 months.
May 31, 2005 Progress Report due from jurisdiction covering 6 months.
July 31, 2004 All purchasing from FY 2002 grants must be completed.
March 31, 2005 All purchasing from FY 2003 grants must be completed.
April 30, 2005 All purchasing from FY 2003 II grants must be completed.
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Agreement No. 48265
Soon after June 20, 2003 the senior elected official of each jurisdiction receiving a grant
will receive a letter announcing the total grant amount along with the amount of the total
for local needs and the amount of the total for regional improvement. A subrecipient
award agreement will be sent to the jurisdiction's point of contact. Thirty days after
receipt of the award letter the jurisdiction will be expected to return a signed copy of the
SUBRECIPIENT AGREEMENT to TEEX. Starting on June 30 those jurisdictions that
have inputted their shipping address on the TEXASDPA site will be allowed to begin
building the jurisdiction's equipment lists on the TEXASDPA and the Prime Vendor
Websites. An equipment list, approved by the COG and by the Office for Domestic
Preparedness is a requirement to begin drawdown of grant funds.
Step 1: Building an Equipment List
All jurisdictions will create the proposed equipment purchase list for Council of
Governments and Office for Domestic Preparedness (ODP) approval on-line. The use
of the on-line sites for creating the proposed list does not obligate the jurisdiction to a
specific method of procurement. Jurisdictions retain the choice of purchasing methods
they will use to procure the equipment after ODP approves the list.
Two websites for list building -both will be used to create a list:
Vehicles, pharmaceuticals, physical security equipment, and specialized items, Houston
Galveston Area Council of Governments Cooperative Purchasing Program items will be
selected at www.texasdpa,com.
All other equipment will be selected at the Prime vendor site; www.fishersci.com
List Building
1. Select items on the TEXASDPA Site
2. Indicate on the TEXASDPA Site that list is finished
3. Select items on the Prime Vendor Site
4. Indicate on the Prime Vendor Site that list is finished
5. Completed lists are merged on the TEXASDPA Site
Completed list will show all equipment and quantity by discipline (fire, law enforcement,
EMS, etc.)
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Step 2: Adjusting orders to match the grant amount
The lists created on the Prime Vendor and TEXASDPA Site will be merged on the
TEXASDPA Site. Each jurisdiction reviews the merged list on the TEXASDPA Site for
the following;
6. Amount of projected purchases is not over or substantially under the grant
amount
7. Equipment list is accurate
8. Adjust the list if necessary
9. Quantities may be changed on the TEXASDPA Site to bring the amount of
projected purchases in agreement with the grant amount
10. Jurisdictions must return to the Prime Vendor Site, or TEXASDPA equipment
list section to add items that are not on the merged list.
11. Lists will be updated every Monday on the TEXASDPA Site
Step 3: The review process
12. When a jurisdiction is satisfied with their list they will submit it on the
TEXASDPA Website for review.
13.The jurisdiction's Council of Governments will be able to review and approve
or disapprove the list on-line after the jurisdiction submits the list.
14. Disapproved lists will require the jurisdiction to make changes in the same
manner they used during the list creation process.
15. Approved lists will be automatically forwarded to TEEX, the State
Administrative Agency for review and forwarding to ODP.
16. When ODP has approved the list and created a Grant Adjustment Notice
(GAN) the jurisdiction will be notified by TEEX that they may begin purchasing
equipment.
17. Jurisdictions will indicate the purchasing options they intend to use on the
TEXASDPA website.
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Step 4: The purchasing process
Jurisdictions can only purchase equipment from one source at a time.
Jurisdictions using multiple purchasing options must follow the sequence below:
18. Non Prime Vendor items, to include all vehicles and other items with an
individual cost of over $25,000 must be purchased first. If a Jurisdiction is
planning on purchasing Non Prime Vendor items that cost over $25,000 from
both H-GAC and Local Purchase, they must purchase the H-GAC item first.
19. Inform TEEX that purchasing of Non Prime Vendor items through H-GAC is
complete. TEEX will then "freeze" the jurisdiction's H-GAC Account (as
related to this grant)
20. Inform TEEX that local procurement of equipment with an item cost of over
$25,000 is complete. TEEX will then activate the Prime Vendor Account for
the jurisdiction.
21. Complete ordering of equipment at the Prime Vendor Site
22. Inform TEEX that prime vendor ordering is complete. TEEX will then "freeze"
the jurisdiction's Prime Vendor Account.
23. Complete ordering of items with a unit cost of less than $25,000 that were not
available through the Prime Vendor Program from local purchase or H-GAC.
Grant Guidelines
Each jurisdiction will follow the stated guidelines to ensure the accurate and prompt
purchase, receipt, payment and management of their equipment. These guidelines will
ensure proper equipment accountability. Guidelines are set forth to ensure proper
controls are in place for each jurisdiction.
Jurisdictions must provide a shipping address and designate a receiving point of contact
to be entered on www.texasdpa.com website. The jurisdiction, according to its own
policies and procedures, will be responsible for purchasing, receipt and inventory of
equipment purchased using State Homeland Security Grant funding. The jurisdiction
will be responsible for overseeing the equipment grant process for each purchasing
option. The jurisdiction point of contact will also be responsible for inventory of
property, providing required reports, and monitoring of the sub-grant.
17
Agreement No. 48265
Purchasing Options
There are three purchasing options available to each jurisdiction. Jurisdictions may use
any single option, or any combination of options. These three purchasing options are
explained in further detail in Attachments A, B, and C
24. Local Purchasing Option,
• Equipment procured in accordance with jurisdiction's existing purchasing
requirements.
• Reimbursement upon submission of paid voucher to the Texas
Engineering Extension Service (TEEX)
25. Prime Vendor Program through the Defense Logistics Agency (DLA)
• Defense Logistics Agency bills TEEX -Jurisdiction is not required to pay
vendor and then apply for reimbursement
• Jurisdiction provides shipping receipt copies to verify receipt of equipment
to TEEX
26. Houston Galveston Area Council of Governments (H-GAC) Cooperative
Purchasing Program.
H-GAC bills TEEX -Jurisdiction is not required to pay vendor and then
apply for reimbursement
• Jurisdiction provides shipping receipt copies to verify receipt of equipment
to TEEX
Order of procurement
Jurisdictions that intend to only use the local purchase option should
purchase vehicles and items over $25,000 before purchasing the remainder
of grant-funded equipment.
• Jurisdictions utilizing multiple purchasing options must procure equipment in
the following order:
• Non Prime Vendor items including all vehicles or items with a unit cost over
$25,000 from H-GAC
18
Agreement No. 48265
• Jurisdiction notifies TEEX when H-GAC procurement is complete. TEEX
"freezes" jurisdiction's H-GAC account (as related to this grant).
• Non Prime Vendor items including all vehicles or items with a unit cost of over
$25,000 using the local purchase option
• Jurisdiction notifies TEEX when this phase of local purchase is complete.
TEEX then activates the jurisdiction's prime vendor account for purchases.
• All Prime Vendor items regardless of unit cost
• Jurisdiction notifies TEEX when all Prime Vendor items are ordered. TEEX
then "freezes" the jurisdiction's prime vendor account and reopens the H-GAC
account.
• H-GAC items other than vehicles with a unit cost under $25,000
• Jurisdiction notifies TEEX that all H-GAC items are ordered. TEEX freezes
jurisdiction's H-GAC account and authorizes jurisdiction to complete
procurement using the local purchase option.
• Use the local purchase option to procure equipment with a unit cost under
$25,000 not previously procured.
Administration
Jurisdictions must keep receipts of all equipment received by the grant and forward all
copies, signed and dated by the designated point of contact, to TEEX by FAX or mail
Mail:
Director of Domestic Preparedness
John B. Connally Building
301 Tarrow-TEEX
College Station, Texas 77840-7896
FAX: (979) 458-6927 Attn: Homeland Security Grant Program
TEEX must receive receipts in a timely manner to ensure the promptness of payment
proper documentation of the grant. Delay in sending receipts to TEEX will result in
delaying payment status to either the vendor or the jurisdiction, depending on method of
purchasing used. All equipment must be checked when received to ensure all receipts
match the equipment actually ordered and received from the vendor. Jurisdictions are
responsible for contacting the vendor to replace any damaged equipment.
19
Agreement No. 48265
All property ordered under the State Homeland Security Grant is the property of the
designated jurisdiction and is subject to inventory and property rules under OMB
Circular A-102. Property title transfers to the jurisdiction upon receipt of equipment. All
jurisdictions must maintain property records, in accordance with locally established
procedures, which include the following information: a description of the item, a serial
number, received date, the titleholder of the equipment, value of equipment and the
owner and the location of the equipment. Each jurisdiction must keep these records
readily available to ensure property accountability. There must be a physical inventory
of grant procured equipment at least once a year. Each jurisdiction must have a control
system in place to locate and safeguard equipment.
Reporting
Each jurisdiction must submit semiannual progress reports to the Texas Engineering
Extension Service (TEEX) Office of Domestic Preparedness summarizing equipment
purchased through this grant. Reports should be sent to:
Director of Domestic Preparedness
John B. Connally Building
301 Tarrow-TEEX
College Station, Texas 77840-7896
Reports may be faxed to (979) 458-6927 Attn: Homeland Security Grant or emailed to
charley.todd@teexmail.tamu.edu
The semi-annual progress reports, due November 30 and May 31, should summarize
the previous six months of equipment purchases. Required information includes the
name of the jurisdiction and the Category, Item, Cost, Total, and number assigned to
each discipline. This report will then be forwarded to the Office of Domestic
Preparedness as documentation for their records on the progress of the grant. Please
see Attachment D for format. Contact TEEX for an electronic version.
Monitoring
All jurisdictions are subject to these guidelines and procedures. There will be
monitoring visits involved which will enable TEEX personnel to confirm that property is
located and used for the intended purpose as stated in the SUBRECIPIENT
AGREEMENT. These visits will be conducted randomly.
20
Agreement No. 48265
ATTACHMENT A: Houston -Galveston Area Council Cooperative
Purchasing
27. Jurisdiction places order to H-GAC for Non Prime Vendor items greater than
$25,000 through website.
28. H-GAC receives through their Manufacturer/Suppliers equipment.
29. Equipment is delivered to local jurisdiction along with receipt.
30. Receipts are to be signed, dated and faxed to TEEX with all equipment being
checked off and jurisdiction keeps originals.
31. Manufacturer/Supplier bills H-GAC for the equipment.
32. H-GAC then bills TEEX for equipment purchase.
33. TEEX submits payment to H-GAC promptly.
34. H-GAC submits payment to Manufacturer/Supplier promptly.
35. Local jurisdiction generates report to send to TEEX.
36. TEEX forwards copy of reports to Office
37. Process is complete.
• See Attachment F Purchasing through H-GAC Cooperative Purchasing
Program flow chart.
21
Agreement No. 48265
ATTACHMENT B: Prime Vendor through Defense Logistics Agency
38. Jurisdiction places order through Fisher Scientific Website www.fishersci.com
39. If item is an in stock item Fisher Scientific directly ships to jurisdiction and
receipt of equipment is sent.
40. If item is a non-stock item then Fisher Scientific orders from Manufacturer and
Supplier and item is shipped directly to jurisdiction and receipt of equipment is
sent.
41. Local jurisdictions checks off equipment and signs, dates and faxes receipt to
TEEX and
42. Jurisdiction keeps copy for their files.
43. Manufacturer/Supplier bills Fisher Scientific for equipment purchase.
44. Prime Vendor (Fisher Scientific) bills Defense Logistics Agency for equipment
ordered.
45. Defense Logistics Agency bills TEEX once a month for all the equipment
purchased for that jurisdiction.
46. TEEX submits payment to Defense Logistics Agency for equipment order.
47. Defense Logistics Agency then submits payment to Fisher Scientific.
48. Fisher Scientific submits payment to Manufacturer/Supplier.
49. Reports are created by Fisher Scientific.
50. Jurisdiction sends reports to TEEX.
51. TEEX forwards copy of report to Office of Domestic Preparedness.
52. Process is complete.
• See Attachment G Prime Vendor Purchasing Through Defense Logistics
Agency flow chart.
22
Agreement No. 48265
ATTACHMENT C: Local Purchasing Option
53. Jurisdiction in accordance with jurisdictions procurement policy procures
equipment.
54. Jurisdiction places equipment order with vendor.
55. Equipment is delivered to jurisdictions.
56. Vendor bills jurisdiction for purchase of equipment.
57. Jurisdiction sends payment to vendor.
58. Jurisdiction send paid voucher to TEEX for reimbursement of equipment
purchase.
59.TEEX reimburses jurisdiction for paid voucher.
60. Jurisdiction creates report to send to TEEX.
61. TEEX sends copy of report to Office of Domestic Preparedness.
62. Process is complete.
• See Attachment H Local Purchase Option flow chart.
23
Agreement No. 48265
ATTACHMENT D• Semi-annual Progress Report
PROGRESS REPORT FOR PERIOD to
JURISDICTION NAME:
													
Category	Item	Cost	Total	LE	EM
S	EM
A	FS	HZ	GA	CS	HC	PC	PW
													
													
													
													
													
													
													
													
													
													
													
													
													
													
													
													
													
													
													
													
24
Agreement No. 48265
ATTACHMENT E: List Building
TXDPA List Builder
Prime Vendor
Special Request
~~Merged'File ;
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Updated every
Monday
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Jurisdiction Review
Accept
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Accept
Reject
. SAA Review
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Accept
25
Reject
-.~ ~ ODP .Review
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Agreement No. 48265
ATTACHMENT F: Purchasing through H-GAC Cooperative Purchasing Program
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26
Agreement No. 48265
ATTACffiV~NT G: Prime Vendor Purchasing through Defense Logistics Agency
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ar~sdtction = - 1NebS~t~~; :~ (~'jsh~~r~~
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2) Reports
4) Acceptance/Delivery Receipts
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5. Billing
6. Payments
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TEEX
2) Report
6a) Payment
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27
Agreement No. 48265
ATTACHMENT H: Local Purchase Option
Audit Trail
1. Reports
2. Delivery Receipts
3. Vouchers
4. Reimbursement Payments
2) Equipment Delivery
1) Equipment Order
3) Billing
4) Payment
~~x_~
'~~ L3~ Vendors
=x`'~{ ~ (Those Identified
~~.
~~Via_established local policy; i.e. "
=Competitive bid, etc.)
5) Delivery Receipts
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7) Reimbursement
TEEX
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9} Reports,,~''~
6b) Payment
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2s
Agreement No. 48265
Attachment I: Fiscal Year 2003 Authorized Equipment List
(Extracted from the Office for Domestic Preparedness Fiscal Year 2003 State Homeland Security Grant
Program, Program Guidelines and Application Kit)
Note: This provides broad guidance on authorized equipment. Much greater detail will be available on
the web sites referenced in the Statement of Work for list preparation.
The FY 2003 SHSGP authorized equipment list was derived from the Standardized
Equipment List (SEL). The SEL was developed by the Interagency Board (IAB) for
Equipment Standardization and Interoperability. The IAB compiled the SEL to delineate
the types of equipment necessary for terrorist incident response. Because the SEL also
contains lists of general use and support equipment, a more narrow list was derived
from the SEL to identify the specific types of specialized equipment authorized for
purchase under the FY 2003 SHSGP. Across-section of officials representing the U.S.
Department of Homeland Security, the U.S. Department of Justice, the Public Health
Service, the Federal Emergency Management Agency, the U.S. Department of Energy,
and state and local CBRNE response experts assisted in the development of this
authorized equipment purchase list and in identifying unallowable items. Authorized
equipment purchases may be made in the following categories:
1. Personal Protective Equipment (PPE)
2. Explosive Device Mitigation and Remediation Equipment
3. CBRNE Search & Rescue Equipment
4. Interoperable Communications Equipment
5. Detection Equipment
6. Decontamination Equipment
7. Physical Security Enhancement Equipment
8. Terrorism Incident Prevention Equipment
9. CBRNE Logistical Support Equipment
10. CBRNE Incident Response Vehicles
11. Medical Supplies and Limited Types of Pharmaceuticals
12. CBRNE Reference Materials
29
Agreement No. 48265
1. Personal Protective Equipment -Equipment worn to protect the individual from
hazardous materials and contamination. Levels of protection vary and are divided into
three categories based on the degree of protection afforded. The following constitutes
equipment intended for use in a chemical/biological threat environment:
Level A. Fully encapsulated, liquid and vapor protective ensemble selected when the
highest level of skin, respiratory and eye protection is required. The following constitutes
Level A equipment for consideration:
^ Fully Encapsulated Liquid and Vapor Protection Ensemble, reusable or
disposable (tested and certified against CB threats)
^ Fully Encapsulated Training Suits
^ Closed-Circuit Rebreather (minimum 2-hour supply, preferred), or open-circuit
Self-Contained Breathing Apparatus (SCBA) or, when appropriate, Air-Line
System with 15-minute minimum escape SCBA
^ Spare Cylinders/Bottles for rebreathers or SCBA and service/repair kits
^ Chemical Resistant Gloves, including thermal, as appropriate to hazard
^ Personal Cooling System; Vest or Full Suit with support equipment needed for
^ maintaining body core temperature within acceptable limits
^ Hardhat/helmet
^ Chemical/Biological Protective Undergarment
^ Inner Gloves
^ Approved Chemical Resistant Tape
^ Chemical Resistant Boots, Steel or Fiberglass Toe and Shank
^ Chemical Resistant Outer Booties
Level B. Liquid splash resistant ensemble used with highest level of respiratory
protection. The following constitute Level B equipment and should be considered for
use:
^ Liquid Splash Resistant Chemical Clothing, encapsulated or non-encapsulated
^ Liquid Splash Resistant Hood
^ Closed-Circuit Rebreather (minimum 2-hour supply, preferred), open-circuit
SCBA, or when appropriate, Air-Line System with 15-minute minimum escape
SCBA
^ Spare Cylinders/Bottles for rebreathers or SCBA and service/repair kits
^ Chemical Resistant Gloves, including thermal, as appropriate to hazard
^ Personal Cooling System; Vest or Full Suit with support equipment needed for
maintaining body core temperature within acceptable limits
^ Hardhat/helmet
^ Chemical/Biological Protective Undergarment
^ Inner Gloves
^ Approved Chemical Resistant Tape
^ Chemical Resistant Boots, Steel or Fiberglass Toe and Shank
^ Chemical Resistant Outer Booties
30
Agreement No. 48265
Level C. Liquid splash resistant ensemble, with same level of skin protection of Level B,
used when the concentration(s) and type(s) of airborne substances(s) are known and
the criteria for using air-purifying respirators are met. The following constitute Level C
equipment and should be considered for use:
^ Liquid Chemical Splash Resistant Clothing (permeable or non-permeable)
^ Liquid Chemical Splash Resistant Hood (permeable or non-permeable)
^ Tight-fitting, Full Facepiece, Negative Pressure Air Purifying Respirator with the
appropriate cartridge(s) or canister(s) and P100 filter(s) for protection against
toxic industrial chemicals, particulates, and military specific agents.
^ Tight-fitting, Full Facepiece, Powered Air Purifying Respirator (PAPR) with
chemically resistant hood with appropriate cartridge(s) or canister(s) and
high-efficiency filter(s) for protection against toxic industrial chemicals,
particulates, and military specific agents.
^ Equipment or system batteries will include those that are rechargeable (e.g.
NiCad) or non-rechargeable with extended shelf life (e.g. Lithium)
^ Chemical Resistant Gloves, including thermal, as appropriate to hazard
^ Personal Cooling System; Vest or Full Suit with support equipment
^ Hardhat
^ Inner Chemical/Biological Resistant Garment
^ Inner Gloves
• Chemical Resistant Tape
^ Chemical Resistant Boots, Steel or Fiberglass Toe and Shank
^ Chemical Resistant Outer Booties
Level D. Selected when no respiratory protection and minimal skin protection is
required, and the atmosphere contains no known hazard and work functions preclude
splashes, immersion, or the potential for unexpected inhalation of, or contact with,
hazardous levels of any chemicals.
^ Escape mask for self-rescue
Note: During CBRNE response operations, the incident commander determines the
appropriate level of personal protective equipment. As a guide, Levels A, B, and C are
applicable for chemicaU biological/ radiological contaminated environments. Personnel
entering protective postures must undergo medical monitoring prior fo and afiter entry.
All SCBAs should meet standards established by the National Institute for
Occupational Safety and Health (N/OSH) for occupational use by emergency
responders when exposed to Chemical, Biological, Radiological and Nuclear
(CBRN) agents in accordance with Special Tests under NOSH 42 CFR 84.63(c),
procedure number RCT-CBRN-STP-0002, dated December 14, 2001. ODP
anticipates making compliance with NIOSH SCBA CBRN certiFcation a mandatory
requirement for all SCBAs purchased under the FY 2004 State Homeland Security
Grant Program.
31
Agreement No. 48265
Grant recipients should purchase: 9) protective ensembles for chemical and biological
terrorism incidents that are certified as compliant with Class 9, Class 2, or Class 3
requirements of National Fire Protection Association (NFPA) 1994, Protective
Ensembles for Chemical/Biological Terrorism Incidents; 2) protective ensembles for
hazardous materials emergencies that are certified as compliant with NFPA 9991,
Standard on Vapor Protective Ensembles for Hazardous Materials Emergencies,
including the chemical and biological terrorism protection; 3) protective ensembles for
search and rescue or search and recovery operations where there is no exposure to
chemical or biological warfare or terrorism agents and where exposure to flame and
heat is unlikely or nonexistent that are certified as compliant with NFPA 1951, Standard
on Protective Ensemble for USAR Operations; and, 4) protective clothing from blood
and body fluid pathogens for persons providing treatment to victims after
decontamination that are certified as compliant with NFPA 1999, Standard on Protective
Clothing for Emergency Medical Operations.
For more information regarding these standards, please refer to the following web sites:
The National Fire Protection Association - http://www.nfpa.org National institute for
Occupational Safety and Health - http://www.cdc.gov/niosh
2. Explosive Device Mitigation and Remediation -Equipment providing for the
mitigation and remediation of explosive devices in a CBRNE environment:
^ Bomb Search Protective Ensemble for Chemical/Biological Response
^ Chemical/Biological Undergarment for Bomb Search Protective Ensemble
• Cooling Garments to manage heat stress
^ Ballistic Threat Body Armor (not for riot suppression)
^ Ballistic Threat Helmet (not for riot suppression)
^ Blast and Ballistic Threat Eye Protection (not for riot suppression)
^ Blast and Overpressure Threat Ear Protection (not for riot suppression)
^ Fire Resistant Gloves
^ Dearmer/Disrupter
^ Real Time X-Ray Unit; Portable X-Ray Unit
^ CBRNE Compatible Total Containment Vessel (TCV)
^ CBRNE Upgrades for Existing TCV
^ Robot; Robot Upgrades
^ Fiber Optic Kit (inspection or viewing)
^ Tents, standard or air inflatable for chem/bio protection
^ Inspection mirrors
^ Ion Track Explosive Detector
32
Agreement No. 48265
3. CBRNE Search and Rescue Equipment -Equipment providing a technical search
and rescue capability for a CBRNE environment:
^ Hydraulic tools; hydraulic power unit
^ Listening devices; hearing protection
^ Search cameras (including thermal and infrared imaging)
^ Breaking devices (including spreaders, saws and hammers)
^ Lifting devices (including air bag systems, hydraulic rams, jacks, ropes and block
and tackle)
^ Blocking and bracing materials
^ Evacuation chairs (for evacuation of disabled personnel)
^ Ventilation fans
4. Interoperable Communications Equipment -Equipment and systems providing
connectivity and electrical interoperability between local and interagency organizations
to coordinate CBRNE response operations:
^ Land Mobile, Two-Way In-Suit Communications (secure, hands-free, fully duplex,
optional), including air-to-ground capability (as required)
^ Antenna systems
^ Personnel Alert Safety System (PASS) - (location and physiological monitoring
systems optional)
^ Personnel Accountability Systems
^ Individual/portable radios, software radios, portable repeaters, radio interconnect
systems, satellite phones, batteries, chargers and battery conditioning systems
^ Computer systems designated for use in an integrated system to assist with
detection and communication efforts (must be linked with integrated software
packages designed specifically for chemical and/or biological agent detection
and communication purposes)
^ Portable Meteorological Station (monitors temperature, wind speed, wind
direction and barometric pressure at a minimum)
^ Computer aided dispatch system
^ Commercially available crisis management software
^ Mobile Display Terminals
Note: In an effort to improve public safety interoperability, all new or upgraded radio
systems and new radio equipment should be compatible with a suite of standards called
ANSI/T!A/ElA-902 Phase I (Project 25). These standards have been developed to allow
for backward compatibility with existing digital and analog systems and provide for
interoperability in future systems. The FCC has chosen the Project 25 suite of standards
for voice and low-moderate speed data interoperability in the new nationwide 700 MHZ
frequency band and the Integrated VVreless Network (1WN) of the U.S. Justice and
Treasury Departments has chosen the Project 25 suite of standards for their new radio
equipment. In an effort to realize improved interoperability, al! radios purchased
under this grant should be APCO 25 compliant.
33
Agreement No. 48265
5. Detection Equipment -Equipment to sample, detect, identify, quantify, and monitor
for chemical, biological, radiological/nuclear and explosive agents throughout
designated areas or at specific points:
Chemical
^ M-8 Detection Paper for chemical agent identification
^ M-9 Detection Paper (roll) for chemical agent (military grade) detection
^ M-256 Detection Kit for Chemical Agent (weapons grade-blister: CX/HD/L;
blood: AC/CK; and nerve: GBNX) detection
^ M-256 Training Kit
^ M-18 Series Chemical Agent Detector Kit for surface/vapor chemical agent
analysis
^ Hazard Categorizing (HAZCAT) Kits
^ Photo-Ionization Detector (PID)
^ Flame Ionization Detector (FID)
^ Surface Acoustic Wave Detector
^ Gas Chromatograph/Mass Spectrometer (GC/MS)
^ Ion Mobility Spectrometry
^ Stand-Off Chemical Detector
^ M-272 Chemical Agent Water Test Kit
^ Colormetric Tube/Chip Kit specific for TICs and CBRNE applications
^ Multi-gas Meter with minimum of 02 and LEL
^ Leak Detectors (soap solution, ammonium hydroxide, etc)
^ pH Paper/pH Meter
^ Waste Water Classifier Kit
^ Oxidizing Paper
^ Protective cases for sensitive detection equipment storage & transport
Biological
^ Point Detection Systems/Kits (Immunoassay or other technology)
Radiological/Nuclear
^ Radiation detection equipment (electronic or other technology that detects alpha,
beta, gamma, and high intensity gamma)
^ Personal Dosimeter
^ Scintillation Fluid (radiological) pre-packaged
^ Radiation monitors
Explosive
^ Canines (initial acquisition, initial operational capability only)
34
Agreement No. 48265
6. Decontamination Equipment -Equipment and material used to clean, remediate,
remove or mitigate chemical and biological contamination:
Chemical
^ Decontamination system for individual and mass application with environmental
controls, water heating system, showers, lighting, and transportation (trailer)
^ Decon Litters/roller systems
^ Extraction Litters, rollable
^ Runoff Containment Bladder(s), decontamination shower waste collection with
intrinsically-safe evacuation pumps, hoses, connectors, scrub brushes, nozzles
^ Spill Containment Devices
^ Overpak Drums
^ Non-Transparent Cadaver Bags (CDC standard)
^ Hand Carts
^ Waste water classification kits/strips
Biological
^ HEPA (High Efficiency Particulate Air) Vacuum for dry decontamination
7. Physical Security Enhancement Equipment -Equipment to enhance the physical
security of critical infrastructure.
Surveillance, Warning, Access/Intrusion Control
Ground
^ Motion Detector Systems: Acoustic; Infrared; Seismic; Magnetometers
^ Barriers: Fences; Jersey Walls
^ Impact Resistant Doors and Gates
^ Portal Systems; locking devices for access control
• Alarm Systems
^ Video Assessment/Cameras: Standard, Low Light, IR, Automated Detection
^ Personnel Identification: Visual; Electronic; Acoustic; Laser; Scanners;
Cyphers/Codes
^ X-Ray Units
^ Magnetometers
^ Vehicle Identification: Visual; Electronic; Acoustic; Laser; Radar
35
Agreement No. 48265
Waten`ront
^ Radar Systems
^ Video Assessment System/Cameras: Standard, Low Light, IR, Automated
Detection
^ Diver/Swimmer Detection Systems; Sonar
^ Impact Resistant Doors and Gates
^ Portal Systems
^ Hull Scanning Equipment
^ Plus all those for Ground
Sensors - Agent/Explosives Detection
^ Chemical: Active/Passive; Mobile/Fixed; Handheld
^ Biological: Active/Passive; Mobile/Fixed; Handheld
^ Radiological
^ Nuclear
^ Ground/Wall Penetrating Radar
Inspection/Detection Systems
^ Vehicle & Cargo Inspection System -Gamma-ray
^ Mobile Search & Inspection System - X-ray
^ Non-Invasive Radiological/Chem/Bio/Explosives System -Pulsed Neutron
Activation
Explosion Protection
^ Blast/Shock/Impact Resistant Systems
^ Protective Clothing
^ Column and Surface Wraps; Breakage/Shatter Resistant Glass; Window Wraps
^ Robotic Disarm/Disable Systems
36
Agreement No. 48265
8. Terrorism Incident Prevention Equipment (Terrorism Early Warning,
Prevention, and Deterrence Equipment and Technologies) -State and local public
safety agencies will increasingly rely on the integration of emerging technologies and
equipment to improve jurisdictional capabilities to deter and prevent terrorist incidents.
This includes, but is not limited to, equipment and associated components that enhance
a jurisdiction's ability to disseminate advanced warning information to prevent a terrorist
incident or disrupt a terrorist's ability to carry out the event, including information
sharing, threat recognition, and public/private sector collaboration.
^ Data collection/information gathering software
^ Data synthesis software
^ Geographic Information System information technology and software
^ Law enforcement surveillance equipment
9. CBRNE Logistical Support Equipment -Logistical support gear used to store and
transport the equipment to the CBRNE incident site and handle it once onsite. This
category also includes small support equipment including intrinsically-safe (non-
sparking) hand tools required to support a variety of tasks and to maintain equipment
purchased under the grant as well as general support equipment intended to support
the CBRNE incident response:
^ Equipment trailers
^ Weather-tight containers for equipment storage
^ Software for equipment tracking and inventory
^ Handheld computers for Emergency Response applications
^ Small Hand tools
^ Binoculars, head lamps, range finders and spotting scopes (not for weapons use)
^ Small Generators to operate light sets, water pumps for decontamination sets
^ Light sets for nighttime operations/security
^ Electrical Current detectors
^ Equipment harnesses, belts, and vests
^ Isolation containers for suspected chemical/biological samples
^ Bull horns
^ Water pumps for decontamination systems
^ Bar code scanner/reader for equipment inventory control
^ Badging system equipment and supplies
^ Cascade system for refilling SCBA oxygen bottles
^ SCBA fit test equipment and software to conduct flow testing
^ Testing Equipment for fully encapsulated suits
^ Cooling/HeatingNentilation Fans (personnel and decontamination tent use)
^ HAZMAT Gear Bag/Box
37
Agreement No. 48265
10. CBRNE Incident Response Vehicles -This category includes special-purpose
vehicles for the transport of CBRNE response equipment and personnel to the incident
site. Licensing and registration fees are the responsibility of the jurisdiction and are not
allowable under this grant. In addition, general purpose vehicles (squad cars, executive
transportation, etc.), fire apparatus, and tactical/armored assault vehicles are not
allowable. Allowable vehicles include:
^ Mobile command post vehicles
^ Hazardous materials (HazMat) response vehicles
^ Bomb response vehicles
^ Prime movers for equipment trailers
^ 2-wheel personal transport vehicles for transporting fully suited bomb
technicians, Level A/B suited technicians to the Hot Zone
^ Multi-wheeled all terrain vehicles for transporting personnel and equipment to
and from the Hot Zone
38
Agreement No. 48265
11. Medical Supplies and Pharmaceuticals -Medical supplies and pharmaceuticals
required for response to a CBRNE incident. Grantees are responsible for replenishing
items after shelf-life expiration date(s).
Medical Supplies
^ Automatic Biphasic External Defibrillators and carry bags
^ Equipment and supplies for establishing and maintaining a patient airway at the
advanced life support level (to include OP and NG airways; ET tubes, styletes,
blades, and handles; portable suction devices and catheters; and stethoscopes
for monitoring breath sounds)
^ Blood Pressure Cuffs
^ IV Administration Sets (Macro and Micro) and Pressure Infusing Bags
^ IV Catheters (14, 16, 18, 20, and 22 gauge)
^ IV Catheters (Butterfly 22, 24 and 26 gauge)
^ Manual Biphasic Defibrillators (defibrillator, pacemaker, 12 lead) and carry bags
^ Eye Lense for Lavage or Continuous Medication
^ Morgan Eye Shields
^ Nasogastric Tubes
^ Oxygen administration equipment and supplies (including bag valve masks;
rebreather and non-rebreather masks, and nasal cannulas; oxygen cylinders,
regulators, tubing, and manifold distribution systems; and pulse oximetry,
Capnography & CO2 detection devices)
^ Portable Ventilator
^ Pulmonary Fit Tester
^ Syringes (3cc and 10cc)
^ 26 ga'/i' needles (for syringes)
^ 21 ga. 1 '/2 "needles (for syringes)
^ Triage Tags and Tarps
^ Sterile and Non-Sterile dressings, all forms and sizes
^ Gauze, all sizes
Pharmaceuticals
^	2Pam Chloride
^	Adenosine
^	Albuterol Sulfate .083%
^	Albuterol MDI
^	Atropine 0.1 & 0.4 mg/ml
^	Atropine Auto Injectors
^	Benadryl
^	CANA Auto Injectors
^	Calcium Chloride
^	Calcium Gluconate 10%
^	Ciprofloxin PO
^	Cyanide kits
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Agreement No. 48265
^ Dextrose
^ Dopamine
^ Doxycycline PO
^ Epinephrine
^ Glucagon
^ Lasix
^ Lidocaine
^ Loperamide
^ Magnesium Sulfate
^ Methylprednisolone
• Narcan
^ Nubain
^ Nitroglycerin
^ Normal Saline (500 and 1000 ml bags)
^ Potassium Iodide
^ Silver Sulfadiazine
^ Sodium Bicarbonate
^ Sterile Water
• Tetracaine
^ Thiamine
• Valium
12. CBRNE Reference Materials -Reference materials designed to assist emergency
first responders in preparing for and responding to a CBRNE incident. This includes but
is not limited to the following:
^ NFPA Guide to hazardous materials
• NIOSH Hazardous Materials Pocket Guide
^ North American Emergency Response Guide
^ Jane's Chem-Bio Handbook
^ First Responder Job Aids
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