Order No. 28317
Approve proposed 2004 Annual Budget for Kerr Emergency 9-1-1
On this the 22 day of September 2003 upon motion made by Commissioner Baldwin,
Seconded by Commissioner Letz, the Court unanimously approved by vote of 4-0-0 to
approve the proposed annual 2004 budget as presented for Kerr Emergency
9-1-1 Network.
2
COMMISSIONERS' COURT AGENDA RE VEST a a ~ ~
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE
REVIEWED BY THE COURT.
MADE BY: Bill Amerine OFFICE: 9-1-1
MEETING DATE: September 22, 2003 TIlVIE PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC)
Consider and discuss approving the proposed annual budget 2004 for Kerr Emergency 9-1-1
Network.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT:
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter
551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been
prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be
appreciated and contribute towards you request being addressed at the earliest opportunity. See Agenda Request Rules
Adopted by Commissioners' Court.
Kerr Emergeb~r~,
T____r._.~ ¢ii Netw-oek
Subject: Proposed 2004 Budget
1. 200 Payroll expenses
a. 210: Salaries. Salaries were increased based on three weighted criteria.
• Ken County Wage & Salary Assessment 50% (Parity Adjustment)
• Merit Increase based on Performance 40%
• 911 District Parity 10%
Overall this line item decreased from 144,480.53 budgeted in 2003 to 136,493.00
proposed in 2004. Personnel changes, William Reese's resignation and the hiring
of a regular part-time employee are factors in this decrease.
The proposed increases DO NOT place our staff, including the director, above the
mid-line averages for equivalent skill-sets within Ken County. Additionally,
these increases still have our 911 staff salaries in the bottom 12% of all Texas 911
districts.
b. 211: Overtime Wages. Decreased from 4,981.00 budgeted in 2003 to 4,000.00
proposed in 2004. The amount proposed will be sufficient for the 2003
addressing project wrap-up in the first quarter of 2004 and the completion of the
phase II wireless enhancements.
c. 212: Payroll Taxes: A small decrease reflected in the 2004 budget based on
permanent staffing changes mentioned above.
d. 213: Medical Insurance Expenses: A small decrease reflected in the 2004 budget
based on permanent staffing changes mentioned above. However, there will be a
20% cost increase in premiums for the remaining staff in 2004 (Source:
KCAD/TAC).
e. 214: TCDRS Expense Company: A small decrease reflected in the 2004 budget
based on permanent staffing changes mentioned above.
f. 220: Contract Labor: A significant decrease from 8,000.00 budgeted in 2003 to
2,000.00 proposed in 2004. Based on our better understanding of what constitutes
"Contract Labor" and adraw-down from our "addressing efforts" we believe no
more than 2,000.00 will be required in 2004.
2. 300 Operations (PSAP)
a. 310: Communications Ops. The City of Kerrville has indicated that they will not
be seeking an increase in 2004.
b. 320: PSAP Equip. Extended Warranty. Eliminated. New PSAP Upgrade will
include equipment warranty. PSAP Upgrade will be paid from capital set-aside
already approved in 2003 budget.
c. 350: Service Provider Charges: No Change.
d. 355: Language Line: Based on per-use-charges. No change in proposed 2004
budget. Based on 2003 usage trends, no increase or decrease is indicated.
e. 365: VFD Pager Service: No change. No increase in "Advantage" service
charges anticipated in 2004.
f. 370: Radio Repeater Service: No Change. Two new leases on agenda for
consideration. They must be signed before February 2004. Substantive changes
in length of lease, from three years to one. Additionally, aninety-day termination
notice provision has been added.
g. 380: Intrado -Phase two wireless: New item for 2004. Provides for phase two
wireless location information. Monthly service charge 1,550.00. One-time
engineering fee of 16,500.00 is part of our PSFA Crrant request.
3. 400 Direct Services
a. 410: Office Supplies: Based on usage trends this line item has been decreased
from 4,900.00 budgeted in 2003 to 3,500.00 proposed in 2004.
b. 412: Office Equipment and Repairs: Based on usage trends this line item has
been decreased from 5,800.00 budgeted in 2003 to 3,000.00 proposed in 2004.
Based on 2003 usage trends and relative newness of most CPU's, servers,
printers, plotters, and copiers.
c. 420: Liability Insurance: Slight increase anticipated -actual cost will not be
available until we accomplish a new liability assessment for 2004.
d. 425: Texas Workforce Commission: Slight increase anticipated. The unknown
at this point is the 2004 TWC percentage and the salary cap used to calculate our
cost.
e. 430: Professional Development: A slight decrease in 2004. Forecasted usage:
System Administrator training for 2 staff members, GIS and 911 conferences, and
book-keeping refreshers for secretary/receptionist.
f. 440: Rent: Substantial decrease. $11,602.92/Annual cost offset by City of
Kerrville lease.
g. 445: Utilities: Substantial increase anticipated, from 4,435.00 budgeted in 2003
to 7,500.00 proposed in 2004. City of Kerrville will occupy their portion of the
building 24X7X365. Their lease payment includes utility costs, so that amount is
already deducted from our rent line-item.
h. 450: Professional Fees: Slight decrease from 11,400.00 (mid-2003 adjustment to
budget) to 9,000.00 proposed in 2004. Items included in this bucket are legal,
audit, and CPA fees. 2004 should not require the substantial legal fees required
by the difficult circumstances of 2003 (Director Resignation carryover, EEOC
complaint/open records request, new contracts, VFD PSAs, and staff
resignation/Open Records Request.)
i. 460: Postage & Delivery: No Change.
j. 470: Vehicle Expense: Significant decrease from 1,500.00 budgeted in 2003 to
250.00 proposed in 2004. Factors include the selling of one vehicle and minimum
usage of the other conveyance. To for go staff mileage reimbursement we plan on
retaining the remaining truck for official-business staffuse.
k. 476: Vehicle Insurance: Slight decrease. Actual 2004 quote provided -will not
exceed proposed 375.00.
480: Office Maintenance & Repairs: Substantial decrease from 3,795.00
budgeted in 2003 to 2,500.00 proposed in 2004. Based on 2003 usage trends.
m. 490: Bank Service Charges: No Change.
4. 500 Miscellaneous
a. 510: Awards & Honorariums. Decreased from 200.00 budgeted in 2003 to
100.00 proposed in 2004. No usage in 2003.
b. 520: Dues & Subscriptions. Decreased from 740.00 budgeted in 2003 to 250.00
in 2004. We will not be renewing several superfluous subscriptions in 2004.
c. 530: Public Education: Decrease from 1,000.00 budgeted in 2003 to 500.00
proposed in 2004. Additional "Wireless Phase II Educational" funds have been
requested in our PSFA Grant Request.
d. 540: Local Meetings: Substantially reduced from 900.00 budgeted in 2003 to
250.00 proposed in 2004. Actual usage in 2003 - 41.78.
550: Telecommunications: Avery slight increase anticipated from 9,400.00
budgeted in 2003 to 10,000.00 proposed in 2004. After the addressing project is
largely put to rest another thorough review of all telecommunication expenses
needs to be accomplished. We have several charges that are difficult to tie
directly to PSAP, Communications Center or Office Staff support activities.
These need to be resolved.
f. 560: Sundry: Decrease substantially from 2,000.00 budgeted in 2003 to 1,000.00
proposed in 2004. Actual usage in 2003 - 234.38.
5. Net Income 2004: 355,130.00 based on a conservative increase of 1% in 2004.
Capital Considerations: Other than interest-growth, no anticipated changes to our capital CD.
PSAP upgrade will utilize an already approved set-aside from our capital cash account in 2003.
That account grew in excess of 26,000.00 in 2003 from nominal interest, the sale of one vehicle
and the transfer of excess operating funds. PSAP and phase II enhancement adjustments will be
required if our PSFA Grant is not awarded. Both will be implemented but on a much smaller
scale.
Conclusions & Recommendations: This 2004 proposal is a non deficit budget. There should be
a 9,190.00 surplus at the end of 2004 based on the nominal revenue growth projection of 1%.
This proposal remains a non deficit budget with a surplus of 5,674.00 even in the circumstance
of a 0% revenue growth in 2004.
This budget more than adequately addresses the expected operating needs of our district and it
includes much needed technical upgrades towards phase II wireless compliance.
The salary increase proposal is reasonable and brings our staff in line with Kerr County averages.
Our staff has selflessly gone well above and beyond what is expected of them to make all Kerr
Emergency 911 endeavors successful in 2003.
Approve budget as proposed.
Respectfully submitted by,
Bill Amerine
Executive Director, Kerr Emergency 9-1-1 Network
Kerr Emergency 911 Network
Proposed 2004 Budget
2004 Budget Worksheet
200 • Payroll Expense
Total 200 • Payroll Expense
300. Operations (PSAP)
Total 300 • Operations (PSAP)
400 • Direct Services
Total 400 • Direct Services
500 • Miscellaneous
Total 500 • Miscellaneous
Annual Budget Totals
210 • Salary
211 • Overtime Wages
212 • Payroll Taxes
213 • Medical Insurance Expense
214 • TCDRS Expense Company
220 • Contract Labor
310 • Communications Operations
320 •PSAP Equip. Extended Warranty
350 • Service Provider Charges
355 • Language Line
360 • VFD Pager Service
365 • Radio Repeater Service
370 •PSAP Repairs 8 Maintenance
380 - Intrado -Phase II Wireless
410. Office Supplies
412 • Office Equipment 8 Repairs
420 • Liability Insurance
425 • Texas Workforce Commission
430 • Professional Development
440 • Rent
445 • Utilities
450 • Professional Fees
460 • Postage & Delivery
470 • Vehicle Expense
476 • Vehicle Insurance
480. Office Maintenance 8 Repairs
490 • Bank Service Charges
Jan 1 -Aug 8, 03 Budget
24,000.00
0.00
12,637.99
110.58
3,378.00
9,900.00
32.38
0.00
50,058.95
1,342.62
2,071.90
3,905.76
388.03
195.00
21,475.00
1,756.49
9,405.63
235.24
152.13
495.00
1,496.16
0.00
42,918.96
144,480.53
4,981.00
11,214.00
20,000.00
9,913.00
8,000.00
198,588.53
36,000.00
2,000.00
28,800.00
500.00
3,800.00
9,900.00
800.00
0.00
81,800.00
4,900.00
5,800.00
3,300.00
400.00
2,000.00
32,375.00
4,435.00
11,400.00
400.00
1,500.00
600.00
3,795.00
40.00
70,945.00
nua ix
Budget
~~
131,863.00
6,967.83
11,214.00
17,783.82
8,831.00
11,624.00
~..,~~
188,283.65
10,304.88
36,000.00
0.00
28,800.00
500.00
3,400.00
9,900.00
250.00
0.00
7~.~
2,850.00
4,900.00
3,000.00
3,905.76
500.00
500.00
29,474.27
5,635.00
16,300.00
1,000.00
200.00
495.00
2,500.00
40.00
68,450.03
2,494.97
2004 Prposed
~~
136,493.00
4,000.00
10,935.00
18,975.00
9,700.00
2,000.00
~~
182,103.00
16,485.53
36,000.00
0.00
28,800.00
500.00
3,500.00
9,900.00
500.00
18,600.00
9~~~
-16,000.00
3,500.00
3,000.00
4,000.00
500.00
1,500.00
21,372.00
7,500.00
9,000.00
400.00
250.00
375.00
2,500.00
40.00
53,937.00
17,008.00
510 • Awards 8, Honorariums	0.00	200.00	200.00	100.00
520 • Dues & Subscriptions	318.50	740.00	400.00	250.00
530 • Public Education 8 Advertising	365.60	1,000.00	1,000.00	500.00
540 • Local Meetings	41.78	900.00	900.00	250.00
550 • Telecommunications	4,337.27	9,400.00	11,500.00	10,000.00
560 • Sundry	234.38	2,000.00	750.00	1,000.00
	5,297.53	14, 240.00	14, 750.00	1
			-b10.00	2,140.00
	98,275.44	365,573.53	350,333.68	345,940.00
			15,238.85	18,633.53
Net Ir>~ome 351,614.00 355,130.00
Projected Surplus Income 2004 1,280.32 8,180.00
Projected Surplus Income Static Income 2003 to 2004 5,674.00