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KERR COUNTY COMMISSIONERS COURT
Regular Session (Continued)
Wednesday, October 15, 2003
11:00 a.m.
Commissioners' Courtroom
Kerr County Courthouse
Kerrville, Texas
PRESENT: PAT TINLEY, Kerr County Judge
H.A."BUSTER" BALDWIN, Commissioner Pct. 1
JONATHAN LETZ, Commissioner Pct. 3
DAVE NICHOLSON, Commissioner Pct. 4
ABSENT: WILLIAM "BILL" WILLIAMS, Commissioner Pct. 2
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I N D E X
October 15, 2003
1.15 Authorize and approve new positions and job
descriptions for the O.S.S.F. program
~ ~ 3(r~~
Motion to approve positions, set salaries
I ~ Motion to transfer Code Enforcement officer
3 ~. ~ to Environmental Health Department, have him
report to new Manager/Field Representative
} ~ .~~~~ Motion to authorize three new positions
tS Adjourned
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On Wednesday, October 15, 2003, at 11:00 a.m., the regular
October 14, 2003, meeting of the Kerr County Commissioners
Court was cor.tir.ued in the Commissioners' Courtroom, Kerr
County Courthouse, Kerrville, Texas, and the following
proceedings were had in open court:
P R O C E E D I N G S
JUDGE TINLEY: I will reconvene the
Commissioners Court meeting. It's Wednesday, October the
15th, at a few minutes after 11:00. I apologize for being
somewhat late; the reporter and I were holding mental health
hearings away from the courthouse. We recessed at
approximately 2:30 p.m. on Tuesday, the 14th of October, to
be reconvened today at 1i o'clock, so I will call -- call
the meeting back to order. There were two items, or at
least two items that were not fully considered, on the
agenda. One was Item 15, consider and discuss authorizing
and approving new positions and job descriptions for the
O.S.S.F. program, I believe is the first one.
We have been furnished a memorandum from the
County Treasurer, who's also the personnel officer, with
some proposed drafts of the job descriptions for
Environmental Health and Safety Manager, Environmental
HealtYi and Safety Field Representative, and Environmental
Health and Safety Admir:istrative Assistant. I apologize, I
just now received my copies. I understand you gentlemen
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have been working on y'ap's for a while.
COMMISSIONER LETZ: And "a while" is a
relative term?
COMMISSIONER BALDWIN: Yeah.
JUDGE TINLEY: Rather than the last 30
seconds, it's a good while longer, I would suspect.
COMMISSIONER LETZ: I might also note that a
job description for the Code Enforcement Officer that
currently is with the Maintenance and Facilities is also
included because of our discussion, I believe, of combining
that position in with the Environmental Health Department.
JUDGE TINLEY: You are correct. I omitted
that one. It's here and it was before me; I just didn't see
it.
COMMISSIONER LETZ: Want to start at the
bottom and go up? Top down? Middle and sideways?
JUDGE TINLEY: Go any direction you desire.
COMMISSIONER LETZ: Manager? I see
Commissioner 4 making lots of rotes over here, so I'm
probably going to defer to him. I think he's been looking
at them the longest.
COMMISSIONER NICHOLSON: Couple --
JUDGE TINLEY: How long might that be, by the
way?
COMMISSIONER NICHOLSON: Thirty minutes, sir.
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JUDGE TINLEY: That's longer than a smidgeon.
COMMISSIONER BALDWIN: Oh.
COMMISSIONER NICHOLSON: A couple of general
observations that might put us on track. I think we can
work with these job descriptions. I see some changes that
I'd like to see made. And the task, I think, in addition to
the -- to agreeing on the job descriptions, is to decide how
we're going to go about advertising these jobs, and so,
basically, I've got a question of the Court. If we -- if we
agree cn the content of the job descriptions, then can we
just condense those job descriptions into a -- a posting or
advertisement similar to the one you see here? The one --
the one I've shown the Court is a classified ad that was
used by the U.G.R.A. when they filled the Field
Representative 1 job, ar.d it's quite similar to the
Manager/Field Representative job we have. So, my question
is, if we get agreement on the job descriptions, specific
content of them, then can we just proceed to -- to make them
more concise and prepare advertisements? Or does that take
a -- the specific language of the advertisement take a
second action of Commissioners Court?
COMMISSIONER LETZ: I would think that once
we authorize the positions, it's automatic that we can
advertise for them. Is that correct, Barbara?
MS. NEMEC: Yeah, you can -- you can
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advertise for it and put whatever language you want in
there.
COMMISSIONER NICHOLSON: That will make our
COMMISSIONER LETZ: Manager? Sure.
COMMISSIONER NICHOLSON: First -- first point
I would make, and I think this is what direction we've been
going, is that we -- we want to see some -- a culture where
there's cross-training and ability of these functions to do
each other's job. And I'm suggesting the title of this job
should be Manager/Field Representative, and that we add some
words into the duties and responsibilities that acknowledge
this, and they would be something like, "Performs the duties
of the field inspector" -- field representative or
inspector, whatever we want to say, "or the Code Enforcement
Officer when needed in order to handle the mission of the
department in an efficient and effective way." So, one more
sentence ir. the duties and responsibilities that
acknowledges that he's -- he or she is going
the duties of the field representative.
COMMISSIONER LETZ: Question.
question cn getting these finalized, because
crunch. Thea, do you have these on your com
can you e-mail them so they are up here? So
to also perform
Just a
of the time
outer? Barbara,
-- so maybe, as
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we can get it to Thea, she can make the changes. Or is it
easier for you to take it back to your office to get the
adjustments made?
MS. NEMEC: It's probably easier -- I have
or_e on the computer; I can do them real quick now that
they're in there.
COMMISSIONER LETZ: All right.
MS. NEMEC: It's a Descriptions Now program,
and that's why I wasn't able to e-mail them to you
yesterday, is what I was told.
COMMISSIONER LETZ: Okay. Why don't we just
go through them all, give them to Barbara?
MS. NEMEC: Just give them tc me. I'll have
them to you in 30 minutes.
COMMISSIONER LETZ: All right.
MS. NEMEC: Or less than that.
(Low-voice discussion off the record.)
COMMISSIONER NICHOLSON: And the second
addition I'd like to, I think, include under the Duties and
Responsibilities -- and it would be a statement that would
be the same on all four of the jobs, I think, and it would
be a statement that establishes the kind of culture that
we're trying to create there, in terms oŁ relationship with
vendors and customers and applicants and all that. And,
again, I haven't had much time to look at this, but, for

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example, on each one of them, we might include something
like, "Performs the job requirements in an efficient and
effective way so that the needs of all constituents are
met."
COMMISSIONER LETZ: Might add the word
"courtesy" in there.
COMMISSIONER NICHOLSON: Yeah.
COMMISSIONER LETZ: And I think that kind of
goes without saying, but I think it's not a bad idea to
include language to that effect.
COMMISSIONER NICHOLSON: What -- what we're
trying to deal here with is the concerns that we've heard
over a long period of time expressed by some of the
installers and customers and -- and property owners that
that hasn't always been the case. Now, I don't expect that
we're going to have a 95 percent satisfaction experience in
the future, but it needs to be better than it has been in
the past. I think i~'s a good idea to start off by
explaining to applicants that that's a job requirement.
COMMISSIONER BALDWIN: Mm-hmm, yeah. Let
them -- I guess you're saying this in a different way, but
the -- these folks will now become representatives of the
Commissioners Court, and we expect them to treat people in a
kind and courteous manner, something like that. They are
actual agents of this Court.

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COMMISSIONER NICHOLSON: Mm-hmm.
COMMISSIONER BALDWIN: I agree.
COMMISSIONER LETZ: Okay.
JUDGE TINLEY: Essentially, what we're
talking about is attitude.
COMMISSIONER LETZ: Correct.
COMMISSIONER NICHOLSON: Yeah.
JUDGE TINLEY: Courteous, friendly,
accommodating attitude.
COMMISSIONER NICHOLSON: And, of course, it
goes without saying that you don't cave in on somebody
that's -- that doesn't treat you well or wants unreasonable
service. On that one, I've got -- have you got a copy of
these with you, Barbara?
MS. NEMEC: Yes, sir.
COMMISSIONER NICHOLSON: Under Knowledge,
there's something missing in that first sentence. Maybe
that should be a comma after "facilities" instead of a
period? Or maybe not. Before "motor vehicle," should it
say "operates motor vehicles, equipment"? That's one
question. And then the second question, that same sentence,
ttie parenthetical statement is not enclosed. It starts with
a parenthesis, but doesn't -- doesn't end with one. That's
just cleaning up language a little bit.
COMMISSIONER BALDWIN: So, "motor vehicles"
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is a continuation of the sentence before it, isn't it?
JUDGE TINLEY: "Operates motor vehicles and
equipment."
COMMISSIONER NICHOLSON: Yeah, I think
that's -- I think that's what it should say.
MS. NEMEC: On the original job description
that I got from them, it starts -- that "motor vehicle"
starts off a sentence.
COMMISSIONER LETZ: Well, we'll change -- I
mean, that doesn't read right. We need to add "ability" --
JUDGE TINLEY: Ability to operate a motor
vehicle or moor vehicles and equipment to determine
elevation.
COMMISSIONER NICHOLSON: Something's missing.
MS. NEMEC: Ability to operate a motor
COMMISSIONER NICHOLSON: Comma, equipment to
determine elevation, paren, GPS survey equipment or H.H.E.,
hand-held elevation device.
MS. NEMEC: "Device" should be enclosed.
COMMISSIONER NICHOLSON: Yeah. I think that
will do it.
COMMISSIONER LETZ: Yeah, device.
MS. NEMEC: Okay.
COMMISSIONER NICHOLSON: And then, down here
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at Educational Experience, I don't have any recommendations
here. I'm just raising the question that it appears that --
that we're saying we need a Master's degree in science and
same experience, or a Bachelor's degree in science and five
years experience. I think -- I'm guPSSing that's okay. It
seems like maybe tYie standards are a little high, but I'm
not --
COMMISSIONER BALDWIN: It does to me as well.
JUDGE TINLEY: Mm-hmm.
COMMISSIONER LETZ: I'd say Bachelor's and
three years experience. I think, for a manager, you want
three years, but I think three years is sufficient, really.
COMMISSIONER NICHOLSON: Okay. We'll just
scratch that first sentence. Bachelor's degree. And, does
it need to be in science? They're going to have the
certificates and licenses, so if someone had a degree in
business and sociology or something like that and had these
professional sanitation certificate, designated
representative status, these things, would they be a
qualified candidate?
JL'l7GE TINLEY: Are you going to strictly
limit yourself to those with a Bachelor's degree? Or are
you going to add something like "or equivalent experience in
health, environmental, and related fields"?
COMMISSIONER LETZ: I really think, for
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manager --
MS. NEMEC: It dces say "or other
environmental field, and three years of experience."
COMMISSIONER LETZ: Right. I mean, I think,
for a manager, I don't know if you have to have a Bachelor's
or not. I mean, this is scmewhat of a -- it's not --
MS. SOVIL: What does the State say they
want -- they require?
COMMISSIONER NICHOLSON: They just deal with
certificates and licenses.
COMMISSIONER LETZ: You mean on the
sanitarian?
MS. SCVIL: Mm-hmm.
COMMISSIONER LETZ: I don't have my copy of
the sanitarian.
COMMISSIONER NICHOLSON: You don't have to
have a college degree to be a designated representative or
get a certificate.
MS. NEMEC: It just says, "Graduation from an
accredited four-year college or university with major course
work in natural science or a related field is generally
preferred."
COMMISSIONER LETZ: I like that language. I
think "generally preferred," but it doesn't say you rave to
have it.
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JUDGE TINLEY: Yeah.
COMMISSIONER NICHOLSON: Okay.
COMMISSIONER LETZ: Why don't we just take
that sentence as-is?
COMMISSIONER NICHOLSON: Yeah, just
substitute what we have here for --
MS. NEMEC: Okay, the first sentence I didn't
read. Do you want to include experience in environmental
sanitation work?
COMMISSIONER LETZ: Yes.
MS. NEMEC: Okay.
COMMISSIONER BALDWIN: Now, will they be
required to hold the certificates before they come in?
COMMISSIONER NICHOLSON: That's a good
question.
COMMISSIONER BALDWIN: Or do we allow them
time to obtain their certificates?
COMMISSIONER NICHOLSON: My thinking would be
the latter. If we -- if we had a really -- a candidate that
was -- that looked to be very capable and didn't have one of
these certificates, that we could give him --
COMMISSIONER BALDWIN: What tells us, then,
that he's really qualified in this specific field?
COMMISSIONER LETZ: You could -- just as an
example, he could be -- I hate to use the state of Oklahoma.
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Say he came out of the state of New Mexico and has all their
qualifications -- certifications; just moved here from New
Mexico and doesn't have the Texas certification.
COMMISSIONER BALDWIN: Yeah.
COMMISSIONER LETZ: Or, you know -- you know,
worked in private industry in some capacity and didn't. need
that certification, 'cause he was working under someone
else's license.
COMMISSIONER. NICHOLSON: Maybe he was
environmental director of a chemical plant or something.
COMMISSIONER LETZ: Right.
JUDGE TINLEY: In that case, you may want to
include some language that those that don't possess the
necessary licenses or certifications required by the State
be hired probationally, conditioned upon their obtaining
those within some reasonable period of time.
COMMISSIONER LETZ: The only question I have
is, I'm not sure what T.C.E.Q.'s requirements are, because I
don't kncw if -- if they allow for a --
JUDGE TINLEY: Probationary.
COMMISSIONER LETZ: -- probationary period.
I mean, you may have to be -- you know, until we can do
anything, we may have to have it -- you know, someone that
has the qualifications. I just don't kr_ow the answer to
that.
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JUDGE TINLEY: But specification -- they must
comply with licensing or certification requirements from
Texas Commission on Environmental Quality, period.
COMMISSIONER LETZ: Right.
COMMISSIONER BALDWIN: We need to know what
that is. We need tc know what that is, don't we?
JUDGE TINLEY: Well, in the meantime, we can
figure out -- we can find out what it is. They're going to
have to have it anyway.
COMMISSIONER BALDWIN: If you had a guy come
in that is -- does not have those certificates, and we give
him a six-month or a year period to obtain those
certificates, do we pay for the school?
COMMISSIONER LETZ: I would say no -- well, I
don't know. What do we do in other departments? Probably
yes. What we do with the Sheriff, we pay for their
schooling.
COMMISSIONER NICHOLSON: Probably what we
want to do is to give ourselves flexibility so that we --
maybe the current people, maybe somebody else. If we see a
candidate that is very -- very desirable, that we've got
some flexibility.
COMMISSIONER LETZ: Okay.
COMMISSIONER NICHOLSON: That's all I -- and,
again, I didn't spend very much time looking at these.
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That's all I've got on them.
MS. NEMEC: There is one thing I noticed
after I did them that -- that weren't on the ones from
U.G.R.A. They didn't have any mathematical skills, and I
noticed on the Code Enforcement officer, there is some
required. I don't know if y'all want me to add that
language to it, or --
COMMISSIONER LETZ: Mathematical skills?
MS. NEMEC: It just says "ability to add,
subtract, multiply, divide all units of measure using whole
numbers, common fractions, and decimals." I would think
they would know that if --
COMMISSIONER LETZ: You would have to. But
maybe you --
COMMISSIONER BALDWIN: Well --
MR. HOLEKAMP: I think you're going to have
to write it down.
COMMISSIONER LETZ: Write it down?
MR.. HOLEKAMP: I think you do.
MS. NEMEC: I'll just include it in all of
them.
COMMISSIONER BALDWIN: I think, you know,
over here in the manager's deal, when it talked about the
degrees in sciences, that's probably -- that mathematics
stuff is probably covered in that. I mean, if you came in
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here with a -- with a Bachelor's in biology, there is --
there is equations in part of that.
COMMISSIONER LETZ: I would hope so.
COMMISSIONER BALDWIN: Well, there is.
COMMISSIONER LETZ: Depends on the
university, maybe.
COMMISSIONER NICHOLSON: Yeah, that's right.
COMMISSIONER LETZ: Okay.
JUDGE TINLEY: You're not going to mention a
particular one, are you?
COMMISSIONER
COMMISSIONER.
did we do there? Are we go
it, or are we just going to
COMMISSIONER
it. I think we add it in.
LETZ; No.
BALDWIN: University? So, what
ing to add that math language in
assume that --
LETZ: Yes, I think let`s add
I mean --
COMMISSIONER BALDWIN: I do too.
COMMISSIONER LETZ: -- it doesn`t hurt.
Rather have more than not enough.
JUDGE TINLEY: Mm-hmm.
COMMISSIONER NICHOLSON: Morning, Mr. Syfan.
JUDGE TINLEY: Good morning.
COMMISSIONER NICHOLSON: Do you want to go on
to the field representative? In the summary, just one
recommended change for political correctness. Change "and
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risk to the health of man," change that to "humans."
MS. NEMEC: Good thinking.
COMMISSIONER BALDWIN: I'm sorry, I'm just
now getting to it.
COMMISSIONER NICHO?~SON: Summary, top first
sentence talks about nuisance condition, risk to the health
of man. Change "man" to "humans." Now, it goes on, talks
about it's provided by rules and regulations of federal,
state, 1oca1 authorities. I guess that's okay. I was
thinking maybe the rules and regulations were Kerr County,
which folds in federal and state regulations, but it may be
broader than that. I guess there's certain EPA things that
they have to --
COMMISSIONER LETZ: I think you're -- I think
the poir_t is, I think we ought to -- instead of saying
"local authorities," we ought to say "Kerr County."
COMMISSIONER NICHOLSON: Yeah.
COMMISSIONER LETZ: 'Cause they're only
enforcing our rules; they're not enforcing the City's rules
or somebody else's.
COMMISSIONER NICHOLSON: Change that to
"federal, state, and Kerr County."
COMMISSIONER LETZ: And that probably ought
to --
COMMISSIONER BALDWIN: If you were going to
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drop anything, you cculd drop state, I think, if you wanted
to, but I wouldn't take federal out.
COMMISSIONER LETZ: The problem -- I wouldn't
take state out also, because we have to adopt the state --
Section 285 is the b~3sis of our rules, so --
COMMISSIONER BALDWIN: Yeah.
COMMISSIONER LETZ: -- I mean --
COMMISSIONER NICHOLSON: Then we would add in
that -- that one statement about how they do their work. Do
it in a way that --
JUDGE TINLEY: Friendly, accommodating.
COMMISSIONER NICHOLSON: Yeah, add that on
all of them. And then, on this one, I would also add,
"Performs Lhe duties of the department manager or
administrative assistant as needed." And, again, this is
that cross-functional, cross-training work team sort of
approach.
COMMISSIONER LETZ: Okay. Do we also say in
these, "Code Enforcement"?
COMMISSIONER NICHOLSON: Mm-hmm.
COMMISSIONER LETZ: So that we can have -- if
we move in that direction, we have the option of adding
Solid Waste to these people?
COMMISSIONER NICHOLSON: Mm-hmm. That's a
good idea. Good paint.

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JUDGE TINLEY: Do you want to do that also
with the manager?
COMMISSIONER LETZ: I think so.
COMMISSIONER NICHOLSON: Okay. I'm dropping
down to Edur_.ational Experience. Here we're saying -- well,
I think we're saying just about anybody that has got some
level of education care qualify. Two-year or -- or -- or
G.E.D., so I'm okay with that. As we go through these,
we're not talking about compensation levels. I assume we'll
go back and handle that all in one -- one discussion in a
few minutes.
COMMISSIONER LETZ: Okay.
CCMMISSIONER NICHOLSON: Okay. The next one
is the administrative assistant. Frankly, I didn't spend
any time looking at this, whether we want to a~-~d, again,
just a general statement about how to perform the work in a
way that keeps the constituents happy.
COMMISSIONER LETZ: This one -- I mean, I
spent probably the most time on triis one. It looked pretty
good to me, I mean, on the first page of it. I didn't go --
JUDGE TINLEY: Do you want a cross-training
statement in this one?
COMMISSIONER NICHOLSON: Yeah. Well, I want
to talk about it.
JUDGE TINLEY: Okay.
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COMMISSIONER NICHOLSON: The F.L.S.A. status
says exempt. I think this is nonexempt, isn't it, Barbara?
It's up at the top.
MS. NEMEC: I would say it's nonexempt also.
U.G.R.A. had it as exempt, but I don't see how they were
doing that.
COMMISSIONER LETZ: Not exempt?
COMMISSIONER NICHOLSON: If we were looking
at these three or three and a half jobs, and we -- all we
had was vacar:t chairs; we didn't have anybody in particular
in mind or any experience with them, one of the things that
I would give serious consideration, you know, is to have
this -- a requirement that this administrative assistant is
capable of filling in for the field representative. May not
be practical, because I'm not sure that the -- the licensing
or certification could be made.
COMMISSIONER LETZ: The problem I see with
that is, the higher you raise the requirements, the higher
the level goes.
COMMISSIONER NICHOLSON: Yeah.
COMMISSIONER LETZ: The higher the starting
pay goes. I think you could -- I think if we decided -- I
would, I trrink, leave it the way it is right now, and if we
figure out we want to go that direction, we change
classification.
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COMMISSIONER NICHOLSON: I think that's good
advice.
JUDGE TINLEY: Either that, or a statement in
the description that "ability to perform the duties of field
representative preferred but not required."
COMMISSIONER LETZ: Right. I wouldn't mind
that.
COMMISSIONER NICHOLSON: I like that. As
a -- again, that's got something to do with informing people
of the kind of culture we're trying to create, one where the
workers assume --
JUDGE TINLEY: Mm-hmm.
COMMISSIONER LETZ: I think one of the things
we also reed to remember, we need to get them, you knew,
pretty close right now, but we can always modify these. If
we get there and decide, well, we really would rather have
three field reps and a receptionist, we can, you know, move
around -- you know, change around in the next budget year,
or during the budget year if we need to. So, I think -- you
know, I think we try to set up the best we think right now,
and knowing that we may have to change it.
COMMISSIONER NICHOLSON: So, go to
compensation?
COMMISSIONER LETZ: Well, on the -- while
we're on that, what's the other one? The Code Enforcement
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officer? I think whc that person -- or the department there
will change to Environmental Health, and I'm wondering if we
-- because we have someone in that spot right now, if we
should just say Code Enforcement officer, which we clarify
as a Solid Waste Code Enforcement officer, so it's clear
that this part-time person right now that -- who's in there
is Solid Waste only. 'Cause I don't think there's any -- at
this point, you know, I don't want to change --
JUDGE TINLEY: I don't think we can change
horses in the middle of the strewn on him.
COMMISSIONER LETZ: Right, that's what I'm
sayinq. I don't want to -- and that would just clarify he's
Solid Waste, so we don't --
COMMISSIONER NICHOLSON: Yeah. Should -- at
some time in the future, when Sergeant North retires, we
might want to rearrange duties a little bit.
COMMISSIONER LETZ: Right. But, for right
now, it's -- he's a Solid Waste Code Enforcement officer.
COMMISSIONER NICHOLSON: And, Barbara,
that -- on the Code Enforcement officer, or Solid Waste --
what did you say? Solid Waste --
COMMISSIONER LETZ: Solid Waste, Code
Enforcement officer-dash-Solid Waste or something.
JUDGE TINLEY: That's good.
COMMISSIONER NICHOLSON: Again, that reports
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to the Manager/Field Representative.
MS. NEMEC: Okay.
COMMISSIONER NICHOLSON: That okay?
COMMISSIONER LETZ: Yeah. I mean, that's
what he's currently doing, so no change on that, other than
who they report to. Okay. If --
MS. NEMEC: Do y'all want me to go and make
these changes while y'all discuss salary, or would you like
me in here for that?
COMMISSIONER LETZ: Briefly, I mean, on the
salary, do you think it is -- I mean, these fit within our
system, if the administrative assistant's a 17?
MS. NEMEC: I think so.
COMMISSIONER LETZ: And the field
representative's a 19?
MS. NEMEC: Yeah. I compared the field rep
kind of like to Road ar.d Bridge and law enforcement
officers.
COMMISSIONER LETZ: So --
MS. NEMEC: So I think it would be right in
that area.
COMMISSIONER LETZ: Okay. Other than that, I
think that's fine.
COMMISSIONER NICHOLSON: Jon, seems like we
had some kind of a conversation about this, but in my old
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age, I can't remember what it was. It was yesterday.
Assuming -- well, we will hire some people with some
experience directly related to -- either some people from
J.G.R.A. or others. Does it fit in our scheme to give
them -- put them in a step/grade position that reflects
their prior experience?
COMMISSIONER LETZ: Grade level. We`ve done
it before. I mean, I think we've set up -- if we wanted to
bring somebody in, for whatever reason, at a 17-3, we have
the authority as a Court to do that, and we have done that
in the past.
MS. NEMEC: 'Cause 1 is entry level, and if
they have experience in that job already, then it's really
not entry level.
COMMISSIONER LETZ; Right. So, I mean, we
can give, you know, an adjustment, and it's one of the
reasons I kind of thought the 17 and the 19 work, even
though those may be a 1_ttle bit low on the entry level. If
you're getting a true entry-level person, it would work, but
if you have someone with a lot of experience, you may need
to increase it some.
COMMISSIONER NICHOLSON: Okay. When you
prepare the advertisement, would you say that the
compensation is entry level to something higher than that?
COMMISSIONER LETZ: Right.
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COMMISSIONER NICHOLSON: So that the
experienced person that might not be attracted to the entry
level, but would be attracted to something higher than that,
would apply for the fob.
JUDGE TINLEY: Grade 17, entry level or
higher, depending upon experience or qualifications.
COMMISSIONER LETZ: Right. And --
COMMISSIOP~IER NICHOLSON: Let me be clear
about that. I'm looking at the field representative, and
Barbara says starting salary is $25,932 on the low end and
$36,828 on the high end. When you -- you do the -- the
advertisement, what are you going to say in there about
salary?
JUDGE TINLEY: Starting salary at $24,756 or
higher, depending upon experience or qualifications -- or
greater, depending upon experience and qualifications.
MS. SOVIL: Why don't you simplify it and say
that salary is compensatory to experience?
COMMISSIONER LETZ: I think you need to say a
starting -- a base -- a minimum kind of salary.
COMMISSIONER NICHOLSON: Let's say we`ve got
someone over here in another county that's been doing this
job that wants to apply. Would they be -- but they're
making $27,000, $28,000 a year. Would they be disinclined
to apply if we -- if the only number we quote is $24,756?
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COMMISSIONER LETZ: I think so. But I think
if you say "or higher, based on experience" -- and, I mean,
'cause I think you want to try to encourage as many people
to apply as possible. If the salary is so high we can't
afford it, that's a determination made --
JUDGE TINLEY: Base it on, "or greater,"
depending -- commensurate with qualifications and/or
experience, both. And -- but your point's well-made. If
that's the only number you put in there, it may chill some
of them that feel like they wouldn't have a shot at
something more.
COMMISSIONER LETZ: On the field rep --
MS. NEMEC: I used an 18/1, just to kind of
keep in line with what they were already getting paid. But
if we want to up that to a 19/1 --
COMMISSIONER LETZ; I think, to me, it's a
19. It fits better, seeing, you know, we --
JUDGE TINLEY: That means you're going to
have to put in the manager at a 20. Was that the intent?
COMMISSIC>NER LETZ: The manager is -- is
exempt. They don't get --
JUDGE TINLEY: Okay.
COMMISSIONER LETZ: A salary.
JUDGE TINLEY: Weil, you're probably going to
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COMMISSIONER LETZ: Yeah. Well, I think --
JUDGE TINLEY: -- 20 as a benchmark.
COMMISSIONER LETZ: I'm sure it will be. I
think, from what we used to pay versus what they're being
paid versus what other -- I think you're going to be, you
know, mid to low 30's, which is going to be -- I don't know
what that is; 21, 20, somewhere in there.
MS. NEMEC: A 19-1 is $26,009.
COMMISSIONER LETZ: Right.
COMMISSIONER NICHOLSON: Where are we? We're
at 17 on the administrative assistant, 19 on the --
COMMISSIONER LETZ: Field rep.
JUDGE TINi~EY: Field rep.
MS. NEMEC: Right.
COMMISSIONER NICHOLSON: Manager, what are we
going to say?
COMMISSIONER LETZ: I'd say maybe 32?
MS. NEMEC: The State's is $32,988, and
that's on the low end.
JUDGE TINLEY: I'm sorry?
MS. NEMEC: The State's is $32,988, and
that's on the low end, so I think 32 would be a good
starting point.
COMMISSIONER LETZ: 32 or --
MS. NEMEC: Or higher, depending --
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COMMISSIONER LETZ: -- or higher, based on
experience. The same language. So, if we need to go up a
little bit -- but I don't think we're going to pay less than
32 for that position.
COMMISSIONER NICHOL,SON: Well, it would be
right at 33. $32,988. 33 or higher with experience.
JUDGE TINLEY: Hand them your checkbook.
COMMISSIONER BALDWIN: Yeah.
COMMISSIONER LETZ: As I recall, the last
time we had a manager, I believe the manager was making,
like, 34, as I recall, and that was eight years ago -- six
years ago, whatever. It was a long time ago. So, I just
think, you know, 33 is fine. I mean, I think you want to
get them -- you don't want to start too high, but you want
to get them to apply, you know, and that's a --
COMMISSIONER NICHOLSON: You don`t want to be
unrealistica]ly low, but you don't want to give away the
farm, either. So, 33 is fine. This says it was $34,619.95.
That's eight years ago. It may take -- depending on where
they're coming from ar.d whether it's a local person or
somebody else, it may take more than we think on it.
COMMISSIONER LETZ: But I think if you say 33
or higher as -- you know.
COMMISSIONER NICHOLSON: Okay. Barbara, next
subject is, assuming we employ some of the current U.G.R.A.
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personnel, assuming they apply and that we employ them, and
assuming that, as a matter of policy, we wanted to grant
them seniority rights on things like vacation, I suppose,
ar.d what -- what kind of issues are there that we can
would be one.
COMMISSIONER LETZ: I guess -- well,
actually, is there any precedent for the County doing that?
MS. NEMEC: No, it`s never come up before.
And, really, unless they've been here 10 years or more, as
far as vacation, they just earn what everybody else earns,
so that's not really --
COMMISSIONER NICHOLSON: I don't even know
what the vacation schedule is. When am I first eligible for
a week's vacation?
JUDGE TINLEY: You already took it.
MS. NEMEC: It's a week after six months, and
then a year after -- two weeks after a year, and you just
accumulate monthly. You don't go to three weeks per year
until after 10 years.
COMMISSIONER NICHOLSON: So, if we --
MS. NEMEC': And I don't think they have been
here that long, looking at their employment date, so that
wouldn't be a problem.
COMMISSIONER NICHOLSON: Say they had three
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years employment with the U.G.R.A., or could be with
somebody else. And, as an employment incentive, we wanted
to grant them a -- what's it called? Something employment
date. We wanted to give them credit for that three years.
Would that be appropriate? Would it cause any -- any
difficulties in our -- among our --
MS. NEMEC: I'm sure among some employees it
would, but it can be done.
COMMISSIONER NICHOLSON: Are there any other
benefits or compensation that's based on the time with the
County?
MS. NEMEC: Longevity, when they're eligible
for longevity. They're --
COMMISSIONER LETZ: We give credit for other
service?
MS. NEMEC: Mm-hmm.
COMMISSIONER LETZ: Even if it's not
governmental? Well, I guess they are governmental over
there. It's a different type of government.
MS. NEMEC: If you were to elect to say we're
going to say they've been -- they have three years
longevity, well, then tt,.at means the that next year they're
going to be eligible for another step increase, because --
and then. -- well, as far as retirement --
JUDGE TINLEY: They'd be eligible for one
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after one year anywa°~, as a new hire, wouldn't they?
MS. NEMEC: Right. As far as retirement, we
~,aould have to use their date that they start with the
County. They can't go back and --
COMMISSIONER LETZ: So, our -- i mean, I
don't see any advantage to giving them that, then, because
we can do that by changing the grade, and they get a -- an
automatic increase after a year anyway.
MS. NEMEC: Yeah.
COMMISSIONER NICHOLSON: Sounds like at least
it's an issue we could deal with on a one-on-one basis.
COMMISSIONER LETZ: If we had to, or -- okay.
COMMISSIONER NICHOLSON: Are there any other
benefits that are -- sick leave or anything that's based on
seniority?
MS. NEMEC: No. Sick leave you just earn
monthly also, and you -- you know, you earn it per month,
and then you can take it off if you have it starting the
first month.
COMMISSIONER NICHOLSON: There's no waiting
period on health insurance or anything like that?
MS. NEMEC: It's a 30-day waiting period from
-- after the first day of the 3C days that you're here.
COMMISSIONER NICHOLSON: I'm probably getting
in too much detail, but on health insurance, is insurance
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coverage denied for preexisting conditions? If somebody
comes in here and they're pregnant, are they going to be
excluded from the -- cur health insurance?
MS. NEMEC: Preexisting condition. We can
get that kind of detail later.
COMMISSIONER LETZ: I mean, I would be -- 7
mean, what we talked about, T'm in agreement with, the
salary levels ar.d the changes made. I would be comfortable
in passing a motion now and giving Commissioner 4 authority
to work out those -- the details that -- he wrote most of
them up with Barbara to get on the final draft of these. Or
we can come back after lunch.
COMMISSIONER BALDWIN: Are you talking about
the overall picture, or are we talking about offering
L.G.R.A. employees a different package than we would someone
else?
COMMISSIONER LETZ: I'm not talking about any
of that. I'm, talking about rewriting these with the changes
we :Wade .
COMMISSIONER BALDWIN: Okay.
COMMISSIONER LETZ: And the salary level
being 17 and ,~9 and $33,000?
COMMISSIONER BALDWIN: I would too.
COMMISSIONER NICHOLSON: Just wordsmithing.
COMMISSIONER LETZ: Wordsmithing. But 17,
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19, 33.
COMMISSIONER BALDWIN: I have one additional
question. This is just -- believe me, this is a total
ignorant question. I mean, I don't want to be thrown out of
here and end up in a treatment center like Rush did. Are we
allowed to add verbiage, like "must be a United States
citizen"?
MS. NEMEC: Well, I don't know that we're
allowed to add that verbiage in the job description, but
when -- when they're hired, there's an I-9 form that they
have to fill out, and so when they fill that form out, then
they have to be a United States citizen.
COMMISSIONER BALDWIN: Okay.
JUDGE TINLEY: Or otherwise be eligible to
work in this country.
MS. NEMEC: Right.
COMMISSIONER BALDWIN: Okay. Well, you know,
just -- if you watch TV at all, you see things going on
around the nation that is contrary to that, and I just
wondered.
MS. NEMEC: I'm sure that -- you know, the
law says that they need to fill out this I-9, and they need
to provide proof -- two different kinds of proof that is
called for, so I'm sure if that's legal, that it's legal to
put it on the job description also. But I don`t --
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COMMISSIONER BALDWIN: What kind of proof?
Like, driver's license?
MS. NEMEC: Driver's license, Social Security
card.
COMMISSIONER BALDWIN: Social Security r_ard's
a pretty big one. I mean, I think it's come to the point
where anybody can have a driver's license these days.
MS. NEMEC: Yeah. It has to be two forms of
I.D.
COMMISSIONER LETZ: But, I mean, what that
says, though, a -- a Guatemalan person who has a green card
is elig-ble to be hired for this job. That's not a U.S.
citizen.
JUDGE TINLEY: Evidence of employability in
this country.
COMMISSIONER LETZ: And I don't -- and so the
-- I mean, I think, by reading between the lines, your
question is, do we have to hire a U.S. citizen, or can we
put that as a requirement? And I don't know the answer to
that.
COMMISSIONER BALDWIN: Yeah.
COMMISSIONER LETZ: I mean, the I-9 doesn't
mean you're a U.S. citizen. That means you're eligible to
be employed in the United States, but you could be from
China.
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COMMISSIONER BALDWIN: Well, I'm going to
stop right there, because my next statement will get me in
trouble.
COMMISSIONER NICHOLSON: Yeah.
JUDGE TINLEY: Well, your -- your question
is -- and I'm going to let you get out of trouble and I'm
going to get into trouble.
COMMISSIONER BALDWIN: Great. I like this
program.
JUDGE TINLEY: Can you provide, as a
qualification for this job, that applicants must be United
States citizens?
questicn.
COMMISSIONER BALDWIN: That's exactly the
JUDGE TINLEY: And you're writing the
qualifications. I think you probably can.
COMMISSIONER LETZ: I think you can, 'cause a
qualification for the president of the United States is to
be a U.S. citizen and born in the United States -- not even
a citizen; has to be born. So, how -- you know.
COMMISSIONER BALDWIN: I'm still going to
stop.
COMMISSIONER LETZ: But I think if we do it
on this one, we need to do it on all job descriptions in the
county. I think there's a little bit of a problem with
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picking on --
COMMISSIONER BALDWIN: If you did something
like that, it would probably need to be a policy somewhere.
COMMISSIONER LETZ: Right.
MS. NEMEC: I think our applications that we
have state on the bottom somewhere that we're an equal
opportunity employer.
COMMISSIONER BALDWIN: I don't know what that
means exactly.
MS. NEMEC: I don't know if that has anything
to do with it or not.
COMMISSIONER LETZ: I think it's a good
question, but I thin'. it's not -- I think it's a policy
question. Okay. Well, then, I'll make a motion that we
approve the job descriptions for Manager/Field
Representative, Environmental Health and Safety Department;
Field Representative, Environmental Health and Safety
Department; and Administrative Assistant, Environmental
Health and Safety Department; and the revised -- or
revisions to the Environment -- can't speak -- to the Code
Enforcement Officer job description as well, and authorize
Commissioner, Precinct 4 to finalize the verbiage with the
County Treasurer.
COMMISSIONER BALDWIN: Just one quick
question.
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COMMISSIONER LETZ: Wait. And, at the same
time -- and set the salary levels at the same time. The
Manager position will be $33,000 base salary. The Field
Representative would be a 19-1 base salary, and the
Administrative Assistant will be a 17-1 base salary. That's
my motion.
COMMISSIONER BALDWIN: Did we, by court order
yesterday, transfer the Code Enforcement Officer from one
department to another?
COMMISSIONER LETZ; No, we did not. I don't
believe it was an agenda item.
COMMISSIONER BALDWIN: Is that a necessary
item?
COMMISSIONER LETZ: Actually, I think --
JUDGE TINLEY: We do have an agenda item for
reorganization of the existing department.
MS. SOVIL: Well, you did do -- did do it in
the 1.13, staffing of the O.S.S.F. program. You said you
needed a manager-slash-inspector, Solid Waste inspector.
COMMISSIONER LETZ: I think that we -- I
think we probably did it, but it wouldn't hurt to have it --
a separate motion for that one item, in my opinion, 'cause
we never -- we kind of talked about it and added it, but
haven't specifically done it.
MS. NEMEC: On the Administrative Assistant,
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I had them down as a 19-1. The person that's in that
position right now is making $27,285, and a 19-1 is $26,009.
COMMISSIONER LETZ: 19 -- which one?
MS. NEMEC: The Administrative Assistant. So
I don't know if you want that one and the field rep to be
both a 19. Making it a 17 would bring it down to $23,564,
starting.
COMMISSIONER NICHOLSON: Should that
person -- can we resclve that by making them a 17-3 or 17-4?
MS. NEMEC: Mm-hmm.
COMMISSIONER LETZ: Needs to be a 17-1
position.
JUDGE TINLEY: Base.
COMMISSIONER LETZ: Base salary, or base --
MS. SOVIL: Entry level.
COMMISSIONER LETZ; Right.
JUDGE TINLEY: We have a motion. Do I hear a
second?
COMMISSIONER BALDWIN: Second.
JUDGE TINLEY: Motion made and seconded. Any
further questions or discussion in connection with the
motion?
COMMISSIONER NICHOLSON: Does this also grant
us the authority to prepare and advertise the posting? Or
do ycu want to see that again?
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JUDGE TINLEY: The advertisement for
applicants for the positions?
COMMISSIONER LETZ: I think the personnel
officer has authority to do that whenever there's an open
position. ,
COMMISSIONER NICHOLSON: Good.
MS. NEMEC: May we call the administrative
assistant an administrative clerk? 'Cause the
administrative assistants are 19's,
COMMISSIONER LETZ: Okay, administrative
clerk.
COMMISSIONER BALDWIN: So, what we're doing
-- what we're doing is giving Number 4 the authority -- when
the document is completed, we're giving him the authority to
check off on it, sign off on it, and it goes to press?
COMMISSIONER LETZ: Right.
COMMISSIONER BALDWIN: Okay. I'm happy with
that.
JUDGE TINLEY: Any further question or
discussion? All in favor of the motion, signify by raising
your right hand.
(The motion carried by unanimous vote.)
JUDGE TINLEY: All opposed, same sign.
(No response.)
JUDGE TINLEY: NTotion does carry. Do we want
io-~s-os
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to go ahead and handle the formal transfer?
COMMISSIONER LETZ: I'll make a motion that
we transfer or move the Code Enforcement officer and Solid
Waste into -- he's already in the Environmental Health
Department, but he will report to the new manager of the
Environmental Health Department, and not to the Maintenance
and Facilities Department.
COMMISSIONER NICHOLSON: Second.
JUDGE TINLEY: Motion made and seconded. Any
question or discussion?
COMMISSIONER LETZ: I think --
MR. HOLEKAMP: Immediately? Because I don't
know who that is.
COMMISSIONER LETZ: It will be effective
November 1st.
COMMISSIONER BALDWIN: What do you mean, you
don't know who that is?
MR. HOLEKAMP: No, I don't know who -- who he
will report to.
COMMISSIONER BALDWIN: Oh, yeah.
MR. HCLEKAMP: Until --
COMMISSIONER LETZ: Effective November 1st.
MR. HOL~KAMP: Buster.
COMMISSIONER BALDWIN: November 1.
COMMISSIONER LETZ: Yes.
1~, ~5-03
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COi~1MISSIONER BALDWIN: Now, that says to me
November 1 is the date that this whole thing's going to be
up and running, and the people are going to be hired and in
place.
COMMISSIONER LETZ: That's what it says, but
it also has a Commissioners Court meeting between those two
things, and we can modify that date if we have to.
COMMISSIONER BALDWIN: Well, we don't -- we
don't want our Code Enforcement guy to be -- be a wandering
general. We want him to be a meaningful specific. Pretty
good stuff, isn't it?
COMMISSIONER. LETZ: That's why I said if
we're not going to make that November 1 date, which we may
not, we can modify that at our next Commissioners Court
meeting.
COMMISSIONER BALDWIN: Well, whatever. Okay.
COMMISSIONER LETZ: I just don't know a
better date to say right now.
JUDGE TINLEY: Any further question or
discussion? All in favor of the motion, signify by raising
your right hand.
(The motion carried by unanimous vote.)
JUDGE TINLEY: Aii opposed, same sign,
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(No response.)
JUDGE TINLEY: Motion does carry.
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COMMISSIONER LETZ: Now, I guess the last
thinq, do we need to -- we've approved the job descriptions.
Do we have to authorize the positions, or was that done
under that motion?
MS. SOVIL: I think you did that under your
budget approval.
MS. NEMEC: I think that's --
COMMISSIONER LETZ: We haven't approved the
budget formally, 'cause we don't know the budget until we
get the job descriptions and get the people picked for it.
JUDGE TINLEY: We've approved the overall
budget.
COMMISSIONER LETZ: Yeah, we approved -- we
transferred the funds into that department, the $64,000.
JUDGE TINLEY: Probably need to specifically
authorize those positions. Probably would not hurt.
COMMISSIONER BALDWIN: That's what I would
do.
COMMISSIONER LETZ: I will make a motion to
authorize three new positions: The Manager/Field
Representative for Environmental Health Department, the
Field Representative fir Environmental Health Department,
and the Administrative Clerk for the Environmental Health
Department, and the job descriptions were addressed in a
prior motion.
~~-1;-03
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COMMISSIONER NICHOLSON: Second.
JUDGE TINLEY: Motion made and seconded for
approval of the three new positions for the Environmental
Health Department. Any further questions or discussion?
All in favor of the .notion, signify by raising your right
hand.
(The motion carried by unanimous vote.)
JUDGE TINLEY: All opposed, same sign.
(No response.)
JUDGE TINLEY: Notion does carry. Any
further matters that are hanging from yesterday's meeting?
COMMISSIONER BALDWIN: Judge, I want to ask a
question about this, just a -- to make sure. Is there
anywhere in any of this that we did yesterday and today that
would require a public hearing of any sort?
COMMISSIONER LETZ: I don't think so. I
mean, I wouldn't know where it would be. We're getting
ready to have to do some on rules, but --
COMMISSIONER BALDWIN: Yeah. When we get
down t~ the rules, I understand the public hearing there,
but this -- you think all this is clean and clear and --
okay. I'm just asking.
JUDGE TINLEY: We actually might be able to
avoid a public hearing on the rules if we were to just
delete one or more of our existing rules.
1O-15-U3
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COMMISSIONER BALDWIN: Mm-hmm. I understand.
JUDGE TINLEY: I think one mainly, but I
think the more conservative approach would be to actually
adopt --
COMMISSIONER BALDWIN: I agree.
JUDGE TINLEY: -- the rules and hold a public
hearing. That's my thinking.
COMMISSIONER BALDWIN: That would be the
route I choose.
COMMISSIONER LETZ: That's the route I
choose. I think it gives the public an opportunity to voice
their opinion, whether they like or don't like the rules
we're talking about.
JUDGE TINLEY: All right, gentlemen.
Anything further? We'11 stand adjourned.
(Commissioners Court adjourned at 11:56 a.m.)
1u-15-C~3
ORDER N0.28368
Environmental Health Department Job Descriptions for Manager/Field Rep and
Administrative Assistant and Salary
On this the 14`h day of October 2003 upon motion made by Commissioner Letz,
Seconded by Commissioner Baldwin, the Court unanimously approved by a vote of 3-0-0
to approve the job descriptions for the Environmental Health/Field Rep and
Administrative Assistant and the revision to the Code Enforcement Officers Job
Description and authorize Commissioner Nicholson to revise the verbiage of the job
descriptions of the staff and set the base salaries.
See Transcript
ORDER N0.28369
TRANSFER CODE ENFORCEMENT DUTIES
On this the 14th day of October, 2003 upon motion made by Commissioner Letz,
seconded by Commissioner Nicholson, the Court unanimously approved by a vote of
3-0-0, to transfer or move the Code Enforcement Officer and Solid Waste to report to the
new manager of the Environmental Health Department, and not to the Maintenance
Department effective November 1, 2003.
ORDER NO. 28370
ENVIRONMENTAL HEALTH DEPARTMENT POSITIONS
On this the 14th day of October 2003, upon motion by Commissioner Letz, Seconded by
Commissioner Nicholson, the Court unanimously approved by a vote of 3-0-0, to approve
the new positions and salaries for the Environmental Health Department.