Order No. 28358
PROPERTY TO FACILITATE ENVIRONMENTAL HEALTH
DEPARTMENT/OSSF PROGRAM
On this the 14th day of October 2003 upon motion made by Commissioner Baldwin,
Seconded by Commissioner Nicholson, the Court unanimously approved by vote of 3-0-
0 to authorize the Kerr County OSSF Committee to negotiate acquisition of certain
property to facilitate setting up the new Environmental Health Department/OSSF
Program.
COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE
REVIEWED BY THE COURT.
MADE BY: Jonathan Letz ~~ OFFICE: Commissioners Court
'~._.
MEETING DATE: October 14. 2003 TIlVIE PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC)
Consider and discuss authorizing Kerr County OSSF Committee to negotiate acquisition of certain
property to facilitate setting up new OSSF Program.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT:
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Comm. Pct. #3/Comm. Pct. #4
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter
551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been
prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be
appreciated and contribute towards you request being addressed at the earliest opportunity. See Agenda Request Rules
Adopted by Commissioners' Court.
~!v~~ ~ o'v`a`. ~ ~ v ~ v~
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List of Property Available to County
Assuming Full Transition
Of OSSF Program
Property to be returned to County
Miscellaneous County Filing Cabinets (warehouse)
County Subdivision Plats
Other Property
1
1
3
1
1
2
1
1
1998 Jeep Cherokee Sport 6 cyl. 2WD (45,343 nines)
2000 Jeep Cherokee Sport 6 cyl. 2WD (40,654 miles)
(Shovels, tape measures, survey equipment, measuring wheel, water bottles, radio
phone and miscellaneous hand tools go with vehicles)
Desktop computers with printers
Laptop computer
Digital camera
Calculators
Range Finder
Sight Level
Miscellaneous desks, chairs and shelves from the UGRA warehouse as needed
20030929A
Existing Software
Presently, the UGRA OSSF personnel use the following software:
ArcView 3.1 -Uses GIS Information and overhead photos. Can be overlaid with
flood plains, water tables, and other maps to quickly identify the property and
geologic properties. Currently, only Stuart Barron's laptop runs this software
because it is the only PC powerful enough handle such software.
Microsoft Access 2000 -The current database used to store information
electronically. The current OSSF personnel are searching for other alternatives for
databases as Access is not fully equipped to suit their needs.
ProComm (Symantec) -This is used to allow connections via a dedicated line
with the Appraisal District's computers for property and other vital information.
Microsoft Office -Used for normal everyday office operations for documents,
spread sheets, presentations, day planner, etc.
Picture It! -Used for digital image storage and retrieval, as well as image
manipulations captured from the field.
Internet -Day to day email and research.
For some of the software, UGRA does not have a license and does not have any that can
be transferred to Kerr County. To obtain Licenses for the proceeding list of software, the
following pricing guide is as follows:
Software	Version	# of Licenses	Price per License	Notes
ArcView		Minimum 1	$1300	Preferred to have two
		Preferred 2		copies to allow more
				than one inspector at a
				time to use the
				application.
MS Office	XP	1 per PC	$320	XP is the current
				version of Office
				rovided b Misrosoft
ProComm			$170	
Picture It!			~$60	
MS Access	XP	1 Per PC	NIA	Included with MS
				Office XP Professional
Hardware
At the time of meeting with Stuart, it was unclear as to what equipment UGRA is willing
to transfer. His laptop will remain with UGRA. As for the other equipment, he said that
ArcView will not run on the other PC's due to limitations of the other pcs.
ArcView requires a recommended minimum requirement of Windows NT4.0/2000/XP,
256 MB Ram and 650 Mhz Processor, and since the other pcs do not meet these
relatively low requirements, their market value is quite small.
Upon talking with Tommy Tomlinson on September 30`h, he stated that when UGRA
took over OSSF, they took all of the county equipment with them, including computers,
desks, filing cabinets, etc. I did not mention this to Stuart, but thought I would pass the
information along to you.
Recommendation
The following software will be essential to an effective OSSF Department:
ArcView -Minimum of 1 license, preferred 2
MS Office - 1 license per PC
ProComm - 1 license for the PC that will connect with Kerr Appraisal
Picture ITI - 1 license for each inspector
Access and Outlook are included with MS Office Professional
UGRA had budgeted to move their data from Access to B1ackBeaz Software which is a
much user friendlier interface and allows the user to customize the forms and data to suit
their needs much better that MS Access. I have done some research on this product and it
appears to be a very well designed and supported product. The license is $2000 plus a
one time expense of $2000 to move the data and for training on the product.
As far as hardware goes, it will depend on the number of personnel. You will definitely
need at least 2 desktops for the person that will remain on site and the server/connection
with KCAD. Presently, we have been purchasing top quality PC's from Dell for azound
$1000 each. This includes a normal CRT Monitor. To move to a flat panel, add $400.
Unless there is definite need of additional desk space, I cannot find a reason to justify the
added expense of flat panel monitors.
The inspectors will need laptops. presently, those are running between $1200 and $1400
for laptops powerful enough to run the software needed and at the same time not be
outdated by this time next ycaz.
4SSF will need 1 main phone line, and additional line for each person, 1 fax/credit card
machine line and 1 dedicated line to KCAD. In addition, they will need a Fax Machine, a
Copier, Digital Camera ($150 - $400), 2 Deskjet printers (Color) ($150) and 2 laser
printers ($350).
Stuart also gave me a Needed Supply list and I have enclosed that at the tail of this
document.
Shaun B
/1/03
OSSF STAFF SUPPLY LIST
New OSSF/Floodplain Forms with County heading/address
Vehicle 2
Uniforms for field inspectors & rain coats
Notary Bond
Office Space for 3 and a reception area for 1:
Desks 4
Chairs 6-8
Computers 4
Printers 2 color, 2. black & white
Filing cabinets for 14 x 8.5 inch files (14 to 16 depending on size)
Phone service 6 lines (including dedicated line for KCAD and
credit card machine)
Postage Meter, Postage, Stamps
Copier 1
Fax Machine 1
Digital Camera 1
Typewriter 1
Calculators 4
Software: Black Bear
Arc View (plus KCAD data)
Windows w/Office 2000 (Word/Excel)
Access Database
Picture It
Internet Access
. outlook
.~,~
' ProComm - KCAD
Field Supplies: Range Finders 2
Shovels 2
Tape Measures 2
Sight Levels 2
Survey Equipment 1 set
Measuring Wheel 1
Water Bottles 2
Cell Phones 2
Miscellaneous Hand Tools
Office supplies: Letterhead
Plain Paper
Pens, Pencils, Pencil Sharpener
Paper Clips, Binder Clips
OSSF Supply List
09/30/03 1 jc/psh
OSSF STAFF SUPPLY LIST
Staplers, Staples, Staple Removers
Three Ring Binders
Legal File Folders
Hole Punchers
Tape Dispensers, Tape
Self-Adhesive Fasteners
Various Labels
Stamps, i.e., date stamp, copy, draft, posted, etc.
Legal Pads, Steno Books, Note Pads
Phone Message Books
Receipt Books
A-Z File Sorter
1-31 File Sorter
Accordion Files
Shelves
Book Ends
Rolodexes
Trays
Wastebaskets
Calendars
Dictionary
Clocks
Paper Cutter
Bulletin Board
Computer Diskettes
Typewriter Ribbon, Correction Tape
Storage Boxes
Printer Supplies
Vertical Wall File Pockets
Horizontal/Vertical Desk Top File Pockets
isplay Ho',uers/Shelves for Educational Handout Materials
Business Cards,, Holders
Other Miscellaneous supplies
Maps/Plats: Floodplain Maps, Table
County Maps
Subdivision Plats
KCAD Data
Accounting
Function (?): Petty Cash & Box
Credit Card Machine
Cash Register
OSSF Supply List
09/30/03 2 jclpsh