Order No. 28360
CONTRACT BETWEEN OFFICE OF COURT ADMINISTRATION AND
KERR COUNTY
On this the 14`h day of October 2003 upon motion made by Commissioner Letz,
Seconded by Commissioner Nicholson, the Court unanimously approved by vote of 3-0-
0 to approve the contract between the Office of Court Administration and Kerr County.
COMMISSIONERS' COURT AGENDA REQUEST '-~ ~~ ~~~
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE
REVIEWED BY THE COURT.
...i
~~
MADE BY: Pat Tinley OFFICE: County Judge
MEETING DATE: October 14, 2003 TIlVIE PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC)
Consider and discuss approval of contract between Office of Court Administration and Kerr
County.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON}
NAME OF PERSON ADDRESSING THE COURT
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
County Judge
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter
551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been
prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be
appreciated and contribute towards you request being addressed at the earliest opportunity. See Agenda Request Rules
Adopted by Commissioners' Court.
CONTRACT BETWEEN THE OFFICE OF COURT ADMINISTRATION
AND
KERR COUNTY
PRESIDING JUDGES ASSISTANCE PROJECT
STATE OF TEXAS
COUNTY OF TRAVIS
OCA CONTRACT N0.04-018
I. CONTRACTING PARTIES
This contract is by and between the Office of Court Administration and Kerr County, and is
funded by state appropriations to the state Office of Court Administration. It is understood by all
parties that payment obligations created by this contract are conditioned upon the availability of state
or federal funds appropriated or allocated for the payment of such obligations.
II. MONITORING
The Office of Court Administration is responsible for closely monitoring Kerr County and
exercising reasonable care to enforce all terms and conditions of the contract. Kerr County agrees
to fully cooperate in the monitoring process.
III. RECORDS
The county shall retain all records related to this contract for at least three (3) years following
the end of the state's fiscal year. Records are subject to inspection by any state or federal agency
authorized to inspect the same.
IV. STATEMENT OF SERVICES TO BE PERFORMED:
To promote the efficiency and effectiveness of the administrative functions performed for
the Sixth Administrative Judicial Region, Kerr County agrees to provide an employee or employees
for the Sixth Administrative Judicial Region. The State of Texas, through the Office of Court
Administration, will provide certain funds for payment of salary expenses for an administrative
assistant or assistants to the Presiding Judge of the Sixth Administrative Judicial Region. The
administrative assistant or assistants will be employees of Kerr County, with the same rights and
benefits now enj oyed or hereafter granted to employees of Kerr County and the same responsibilities
of said employees. The administrative assistant or assistants shall be chosen by, and serve at the will
of, the Presiding Judge of the Sixth Administrative Judicial Region. The duties performed by an
administrative assistant include assisting with the assignment and coordination of visiting judges'
schedules, maintaining records for judicial assignments within the region, preparing claims for the
judicial assignments within the region, preparing claims for the visiting judges, and such other duties
as may be necessary for the efficient administration of justice in the Administrative Judicial Region.
V. BASIS FOR CALCULATING REIMBURSABLE COSTS:
Payment for the above described services (not to exceed $39,864.00) will be made as follows:
The Office of Court Administration agrees to reimburse Kerr County for the period September 1,
2003, through August 31, 2005, for the salary and related benefits of the administrative assistant or
assistants for the Sixth Administrative Judicial Region, payable in twenty-four (24) monthly
installments of $1,661.00. Monthly installments shall not exceed this amount regardless of the
actual salary and benefits paid to the administrative assistant or assistants. Reimbursable costs
include the salary payments to the designated administrative assistant or assistants to the Presiding
Judge and fringe benefits. Reimbursements will be contingent upon receipt of a signed statement
from an authorized county official listing the salary and fringe benefits paid by the county for the
administrative assistant or assistants to the Presiding Judge.
VI. TERM OF CONTRACT
The term of this contract shall commence on September 1, 2003, and shall end on August
31, 2005, unless extended or terminated as otherwise provided for in this contract. If a successor
Presiding Judge is appointed during the period of this contract who resides in a county other than
Kerr County and offices of the Sixth Administrative Judicial Region are removed to a county other
than Kerr County, then this contract shall expire upon the actual date of removal of the Sixth
Administrative Judicial Region offices to a county other than Kerr County. All services billed
hereunder must be rendered within the contract period.
ACCEPTED BY:
1~~.__t~ .~~
Alicia G. Key, Administrative ' ector
Office of Court Administration
onorable at Tinley, County Judge
Kerr County
DATE: ~~-~~'~ ~U~
Office of Court Administration
P.O. Box 12066
Austin, Texas 78711-2066
512/463-1625
DATE: /O •/ ~' ~3
Kerr County
700 Main St.
Kerrville, Texas 78028
210/792-2211
2
The terms and conditions of this contract have been reviewed and agreed to by:
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Hon a 1 Stephen B. Ables, Presiding Judge
Sixth Administrative Judicial Region
H:1LegallContracts1FY2004 ContractslPJ AssistancelKerr Co.wpd
,SATE Opp
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OFFICE OF COURT ADMINISTRATION
ALICIA G. KEY
Administrative Director
September 12, 2003
The Honorable Stephen B. Ables
Presiding Judge, 6th Administrative Judicial Region
Kerr County Courthouse
700 Main
Kerrville, Texas 78028
Re: Contract Between the Office of Court Administration and Kerr County
OCA Contract No. 04-018
Dear Judge Ables:
Enclosed are three signed original contracts between the Office of Court Administration and
Kerr County for the partial reimbursement of salary and expenses for an administrative assistant or
assistants for the Sixth Administrative Judicial Region. The contract is for the FY 2004-2005
biennium (September 1, 2003 through August 31, 2005).
If the terms of the contract are acceptable, we would appreciate it if you could assist us by
executing the contracts and forwarding them to Judge Tinley for his signature. Once signed by both
you and Judge Tinley, please forward one fully executed contract to me for our files.
If I may be of assistance to you, please call me at 512/475-2873. If you have questions about
the content of the contract, please contact Mena Ramon at 512/463-1682. Thank you for your
assistance.
Sincerely,

Lesley Martin Ondrechen
Paralegal
lmo
enclosure
205 WEST 14~" STREET, SUITE 600 • TOM C. CLARK BUILDING • (512) 463-1625 • FAX (512) 463-1648
P. O. Box 12066, CAPITOL STATION • AUSTIN, TEXAS 78711-2066
http://www. courts. state. tx. us