ORDER NO. 28368
Environmental Health Department Job Descriptions for Manager/Field Rep and
Administrative Assistant and Salary
On this the 15~` day of October 2003 upon motion made by Commissioner Letz,
Seconded by Commissioner Baldwin, the Court unanimously approved by a vote of 3-0-0
to approve the job descriptions for the Environmental Health/Field Rep and
Administrative Assistant and the revision to the Code Enforcement Officers Job
Description and set the base salaries.
-~ ~~ ~ ~
COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE
REVIEWED BY THE COURT.
MADE BY: Jonathan Letz !;~ OFFICE: Commissioners Court
`.~
MEETING DATE: October 14.2003 TIl1rIIE PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC)
Consider and discuss authorizing and approving new positions and job descriptions for OSSF Program.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT:
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Comm. Pct. #3/Comm. Pct. #4
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter
551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M. previous Tuesday.
Q
All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been
prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be
appreciated and contribute towards you request being addressed at the earliest opportunity. See Agenda Request Rules
Adopted by Commissioners' Court.
MEMORANDUM
DATE: October 14, 2003
T0: County Judge & Commissioners
FROM: Barbara Nemec
SUBJECT: Job Description Environmental Health & Safety
Administrative Assistant
Attached is the job description for the above position.
Please review and return with any revisions you would
like for me to make.
The employee that was or is employed in this position
since October O1, 1999 is making $27,285. The states
starting salary is $25, 932 on the low end and $36, 300 on
the high end. Should the Court decide to start this
position at a 19.1 the salary would be ($26,009). I would
suggest that if the same employee that is currently
filling this position is hired that she be hired at a
19.3($27,326). I justify this by the amount of time and
experience she already has in this position. If I can be
of further assistance please let
me know.
Kerr County Texas
Sob Description
Job Title:
Department:
Reports To:
FISA Status:
Prepared By:
Prepared Date:
Approved By:
Approver! Date:
Administrative Assistant
Environmental Health 8c Safety Department
Environmental Health 8t Safety Manager
Exempt
Barbara Nemec
October 2403
SUMMARY
Performs responsible clerical and administrative support for the Environmental Health 1~ Safety
Manager, and maintains as effective data management system. Is assigned general and specific
responsibilities that are checked periodically for quantity and quality.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.Tlus list is intended to
be illustrative and does not represent an exhaustive list of duties and responsibilities. Incumbents
may not preform ail duties and responsibilities listed Other duties may be assigned,
Manages and has oversight of all the records, documents, files for the functions & responsibilities of
the F.x~vironmental Health 8c Safety Department.
Organizes and tracks status of applications, licenses, snd complaints from campletsd and
uncompleted files.
Performs secretarial duties for the manager and field representative as needed
Works directly with Kerr County staff and customers to perform & coordinate the functions of the
department.
Maintains inspections and licensing data in electronic format; structures queries far translation of
data into information.
Generates and sends correspondence to licensees of OSSF systems at designated intervals.
Complies various monthly reports for internal an external use.
Prcpares correspondence, commissioners court reports, technical reports, legal documents, & visual
an audio presentations.
Satisfactorily performs work and assignments on schedule, as dictated by each task.
Schedules work flaw for department filed representatives.
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SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. Tbe requirements listed below are representative of the knowledge, skill,
and/or ability required. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
KNOWLEDGE OF:
Diverse working knowledge of Microsoft Oflice Software with work processing speed of 60 WPM,
common office equipment, & electronic mail. Customary office equipment to include: electronic
communications, telephones, printers, typewriters, calculator, copying machine and facsimile
equipment.
ABILITY TO:
Interpret, understand, research, and apply environmental regulations; to include preparations of
correspondence, commissioners court reports, legal documents, technical reports, & visual
presentations. Ability to deal with public in a pleasant and tactful manner. Ability to exercise
discretion & independent judgement.
EDUCATION and/or EXPERIENCE
Five years of experience in a business or general office management position, or a combination of
years of required experience and college education or related business curriculum.
LANGUAGE SKILLS
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to
effectively present information one-on-0ne and small group situations to other employees and the
public.
REASONING ABILITY
Ability to apply common sense understanding to carry out detailed written or oral instructions.
Ability to deal with problems.
PHYSICAL DEMANDS
Work is generally sedentary. Must be able to lift file boxes and other items weighing as much as 50
pounds over head.
Page 2
MEMORANDUM
DATE: October 14, 2003
T0: County Judge & Commissioners
FROM: Barbara Nemec
SUBJECT: Job Description Environmental Health & Safety
Field Representative
Attached is the job description for the above position.
Please review and return with any revisions you would
like for me to make.
The employee that was or is employed in this position
since September 09,2001 is making $25,128. The states
starting salary is $25,932 on the low end and $36,828 on
the high end. Should the Court decide to start this
position at an 18.1 the salary would be {$24,75b). I
would suggest that if the same employee that is currently
filling this position is hired that he be hired at an
18.2 ($25,375). I justify this by the amount of time and
experience he already has in this position. If I can be
of further assistance please let me know.
Kerr County Texas
Job Description
Job Title:
Department:
Reports To:
FLSA Status:
Prepared By:
Prepared Date:
Approved By:
Approved Date:
Field Representative
Environmental Health & Safety Department
Environmental Health 8t Safety Manager
Exempt
Barbara Nemec
October 2003
SUMMARY
Satisfactpry execution of the necessary functions and responsibilities of preventing and abating
pollution, nuisance conditions, and risk to the health of man, and environment as provided by Hiles
and regulations of Federal, State and Local Authorities. Is assigned general and specific
responsibilities that are chocked periodically for quantity and quality.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is intended to
be illustrative and does not represent an exhaustive list of duties and responsibilities. Incumbents
may not perform all duties and responsibilities listed. Other duties may be assigned.
Conducts inspections of on site sewage facilities for completion of and adherence to applicable Rules
and Requirements.
Prepare reports of investigations or findings to appropriate parties.
Assists clerical staff in scheduling inspections, entering and organizing applicant information into a
database, and informing applicants of administrative procedures and rules.
Assists department manager in researching various electronic and archival records.
Investigates complaints by the public concerning on site sewage facilities.
Maintains accurate records and satisfactorily prepares appropriate reports to staff and applicants.
Performs special studies or duties assigned relating to environmental health issues.
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SUPERVISORY RESPONSIBILITIES
Does not have supervisory responsibilities.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability
required.
KNOWLEDGE OF:
Basic knowledge of concepts, principles and regulations of on-site sewage facilities. Motor vehicle,
surveyor's level, calculator, computer utilizing Windows 95 and Microsoft Office suite applications,
and Global Positioning System Unit.
ABILITY TO:
Ability to deal tactfully with the public and industry professionals, to express ideas clearly and
concisely, to initiate remedies aad work without supervision.
EDUCATION and/or EXPERIENCE
Crraduation from a recognized two-year program in an environmental health field, or graduation from
applicable military or technical school, or graduation from an accredited college with a degree in the
basic, natural, agricultural, eirvimnmental sciences or any combination thereof, or graduation from
high schoo! or GED with two years full-time employment in environmental health demonstration
progressive knowledge or environmental issues, or any equivalent combination of experience and
training which provides the required knowledge, skills and abilities.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety Hiles and manuals. Ability to write routine
reports and correspondence. Ability to speak effectively before the general public.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or
diagram form. Ability to deal with problems.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid drivers license and the ability to obtain any of the following within two years:
Registered Sanitarian, Designated Representakive, OSSF Installer U, Site Evaluator, Pump Installer,
or any other equivalent and acceptable license.
PHYSICAL DEMANDS
Physical ability to perform inspections during airy climate conditions of south-central Texas in rough
terrain and around construction sites. Ability to lift 50 pounds routinely.
Page 2
MEMORANDUM
DATE: October 14, 2003
T0: County Judge & Commissioners
FROM: Barbara Nemec
SUBJECT: Job Description Environmental Health & Safety
Manager
Attached is the job description for the above position.
Please review and return with any revisions you would
like for me to make.
It is my understanding that this positions salary will
depend on the experience of the person that is hired.
The employee that was or is employed in this position
since January 08, 2001 is making $30,855. The states
starting salary is $32,988 on the low end and $46,836 on
the high end. If I can be of further assistance please
let me know.
Kerr County Texas
Job Description
Job Title:
Department:
Reports To:
FI.SA Status:
Prepared By:
Prepared Date:
Approved By:
Approved Date:
Manager
Environmental Health & Safety Department
Commissioners Court
Exempt
Barbara Nemec
October 2003
SUMMARY
Effectively manage and supervise the daily, annual and long-teen operations, personnel and
regulatory responsibilities for the department Frequent contact with all staff personnel and with the
general public in person and over the telephone, contact with commissioners court, representative of
other governmental entities at comparative }evels, various regional and local media providers and
contact with vendors, customers and other contractual parties.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Tlvs list is intended to
be illustrative and does not represent an exhaustive list of duties and responsibilities. Incumbents
may not perform all duties and responsibilities listed. Other duties may be assigned.
Supervises field inspectors to include assigning scheduled & unscheduled tasks, ensures the proper &
satisfactory inspection of onsite sewage facilities (OSSF) & compliance with applicable Rules and
Regulations.
Prepares reports of investigations, findings & remedies & communications to appropriate parties.
Reviews designs 8t issues permits to construct, and operate OSSF's development permits &
determination.
Coordinates with clerical stag' in scheduling inspections, entering & organizing applicant information
into a database, and informing applicants of administrative procedures & rules.
Investigates ~ evaluates complaints & prepares reports concerning questionable OSSF's issues.
Maintains accurate records & satisfactorily prepares appropriate reports to staff & applicants.
Performs special studies or duties assigned relating to environmental health issues.
Prepares departments annual budget.
Page 1
SUPERVISORY RESPONSIBILITIES
Supervises Administrative Assistant and Field Representative.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability
required. Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
KNOWLEDGE OF:
Knowledge of concepts, principles and regulations of on-site sewage facilities. Motor vehicle,
equipment to determine elevation (GPS, Survey Equipment or HHE hand held elevation device, soils
determination in lab & field and any testing equipment and supplies necessary to perform the
functions of the OSSF program.Computerized spreadsheets, work proce,SSOrs and databases,
telephone and computer networking equipment, printers, typewriters, calculator, copying machine
and facsimile equipment.
ABILITY TO:
Ability to work in ahigh-stress environment. Ability to perform multiple tasks simultaneously; a
professional image must be conveyed to all parties; travel is occasionally required.
EDUCATION and/or EXPERIENCE
Master's degree in science with an emphasis in biology, hydrology, soils, or other environmental
related field and three years of experience in an environmental or water/waste related position; Or
Bachelor's degree in science with emphasis in Biology, Soil Science or a related environmental
science and five years of progressively responsible experience in an environmental or wastewater
position.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety riles and manuals. Ability to write routine
reports and correspondence. Ability to speak effectively before the general public. Must be able to
speak clearly and concisely and to convey thoughts and ideas.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or
diagram form. Ability to deal with problems.
CERTIFICATES, LICENSES
Valid Texas drivers license, good driving record. Designated Representative or Registered
Professional Sanitarian certification. Double certification is recommended. Grade C water and
wastewater certificate is recommended
PHYSICAL DEMANDS
Must be able to lift 50 pounds. Must be able to work in adverse weather conditions when inspecting
OSSF's or investigating environmental complaints.
Page 2
MEMORANDUM
To: County Judge & Commissioners
From: Barbara Nemec, County Treasurer
Date: October 15, 2403
Subject: Job Description (Code Enforcement Officer)
Attached is the above job description, which was adopted in June 2000. If
any revisions need to be made please let me know.
Kerr County
Job Description
Job Title:
Department:
Reports To:
FLSA Status:
Prepared By:
Prepared Date:
Approved By:
Approved Date:
Code Enforcement Officer
Maintenance and Facilities
Manager -Maintenance and Facilities
Nonexempt
Nash & Co.
June 2000
SUMMARY
Inspects community land areas and investigates complaints concerning neglect of property and
illegal dumping of refuse to ensure compliance with the health and safety code by performing the
following duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is intended
to be illustrative and does not represent an exhaustive list of duties and responsibilities.
Incumbents may not perform all duties and responsibilities listed. Other duties may be assigned.
Inspects designated areas periodically for evidence of neglect, excessive litter, and presence of
unsightly or hazardous refuse.
Interviews residents and inspects area to investigate reports of illegal dumping and neglected land
Locates property owners to explain nature of inspection and investigation findings and to
encourage voluntary action to resolve problems.
Reviews laws and statutes in municipal code to determine specific nature ofcode violation and
type of action to be taken.
Issues notices of violation to land owners not complying with request for voluntary correction of
problems.
Issues notices of abatement to known violators of dumping regulations and informs other
municipal agencies of need to post signs forbidding illegal dumping at designated sites.
Prepares case materials when legal action is required to solve problems.
Conducts informational meetings for residents, organizes neighborhood cleanup projects, and
participates in campaigns to beautify city to promote community interest in eliminating dangerous
and unsightly land use practices.
Performs related duties as required.
Page 1
Code Enforcement Officer (continued)
SUPERVISORY RESPONSIBILITIES
Tltiis job has no supervisory responsibilities.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform
each essential duty satisfactorily. The requirements listed below are representative of the
knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Knowledge of:
Health and safety codes
Policies and procedures for implementing health and safety codes
Law enforcement practices and procedures
Criminal law proceedings
Departmental rules and regulations
Business English, spelling and arithmetic
Department practices and procedures
Ability to:
Maintain records of complaints, correspondence, corrective actions, and legal actions
Understand and implement oral and written instructions
Communicate effectively in both oral and written forms
Conduct investigations of alleged dumping and identify responsible parties
Meet the public and respond effectively to their questions and complaints
Communicate requests for action to violators
Monitor progress of actions of violators
Prepare cases for legal action when necessary
EDUCATION and/or EXPERIENCE
High school diploma or general education degree {GED); or one year related experience and/or
training; or equivalent combination of education and experience.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, municipal code, and procedure
manuals. Ability to write routine reports, correspondence, and file cciminal charges.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers,
common fractions, and decimals.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or
diagram form. Ability to deal with problems involving several concrete variables and make
decisions regarding when to take legal action against violators.
Page 2
Code Enforcement Officer {continued)
CERTIFICATES, LICENSES, REGISTRATIONS
Valid Drivers License.
PHYSICAL DEMANDS The physical demands described here are representative of those that
must be met by an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is frequently required to drive the county
roads, sit for extended periods of time, and walk property. The employee must occasionally lift
and/or move up to 25 pounds. Specific vision abilities required by this job include close vision,
distance vision, peripheral vision, depth perception, and~ability to adjust focus.
WORK ENVIRONMENT The work environment characteristics described here are
representative of those an employee encounters while performing the essential functions of this
job. Reasonable accommodations may be made to enable individuals with disabilities to perform
the essential functions.
While performing the duties of this job, the employee is regularly exposed to outside weather
conditions. The employee occasionally spends time in an office setting and law enforcement
agencies. The noise level in the work environment is usually moderate.
Hazards -Hazards are moderate, fairly predictable and protected against.
Page 3