COMMISSIONERS COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS
TO BE REVIEWED BY THE COURT.
i
MADE BY: Dave Nicholson ~ ~~ OFFICE: Commissioner. Precinct 4
MEETING DATE: October 27. 2003 TIME PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC)
Consider, discuss and approve a Merit Pay Policy to guide the administration of the
County's merit pay program.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Comm. Pct. #4
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in accordance
with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
All Agenda Requests will be screened
information has been prepared for the
Meetings. Your cooperation will be
addressed at the earliest opportunity.
Court.
5:00 P. M. previous Tuesday.

by the County Judge's Ofi'ice to determine if adequate
Court's formal consideration and action at time of Court
appreciated and contribute towards you request being
See Agenda Request Rules Adopted by Commissioners'
KERB CO~IJNTY
Merit Pay Policy
POLICY
It is the policy of Ken County to grant pay increases to employees who exhibit meritorious job
performance.
DEFINITIONS
Employee is any full-time, regulaz Ken County Employee excluding elected officials and
department heads.
Merit Pay Increase is an amount added to base salary over and above the employee's salary as
determined by the "grade/step schedule". The dollar amount of the merit increase continues to be
an ADDITION to the base salary as the employee's base salary is changed due to movement on the
grade/step schedule or the granting of cost-of-living increases.
Meritorious Job Performance is accomplishment, above and beyond the normal job expectations,
which improves work productivity by reducing costs or increasing revenues. Meritorious job
performance is measurable and has a positive impact on budgets.
PROCEDURES
Nomination. Elected Officials and Department Heads shall submit any nominations of employees
for merit pay increases to the Commissioners' Court by February 1 each year. Nominations are
confidential. Nominations shall include a description of the employee's specific accomplishments
that are beyond the normal job expectations and an accounting of the financial impact the
accomplishments have on productivity and budgets.
Evaluation. Commissioners' Court will meet in Executive Session to evaluate each nomination and
assign a pay increase to any nominations approved by the Court. Supervisors making nominations
shall be available to discuss the nomination with the Court.
Notification. Commissioners' Court will notify supervisors of approved nominations and pay
increases in March. Supervisors will inform the employee being granted a merit increase by April
1. The merit pay increase is effective April 1.
COMMUNICATION
Merit Pay Policy. Elected Officials and Department Heads shall inform all employees of this
policy and encourage employees to find ways to improve productivity.
Merit Pay Awards. Names of awazdees and the basis of the award will be announced.