ORDER N0.28379
APPROVAL OF APPOINTMENTS
TO LIBRARY ADVISORY BOARD
On this the 27th day of October, 2003 upon motion made by
Commissioner Williams, seconded by Commissioner Baldwin, the
Court unanimously approved by a vote of 4-0-0, the
appointments to the Library Advisory Board of Mary Kay Mosty
Hayes till 10/1/2006 and of Albert E. Shults till 10/1/2005.

COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST
AND DOCUMENTS TO BE REVIEWED BY THE COURT.
MADE BY: William H. Williams OFFICE: Commissioner, Pct. 2
MEETING DATE: October 27, 2003 TIME PREFERRED:
SUBJECT: (Please be specific) Consider, discuss and take appropriate action on the
following:
~(,-~- ~~,~ 6z,..,.1. Manner in which County appointments to Library Advisory Board are
being handled by City of Kerrville;
2. Appointments: Mary Kay Mosty Hayes, 10/1/06 and Albert E. Shults,
--~ 1 1 10/1/O5.
EXECUTIVE SESSION REQUESTED
NAME OF PERSON(S) ADDRESSING THE COURT: Commissioner Williams.
ESTIMATED LENGTH OF PRESENTATION: 10 Minutes
IF PERSONNEL MATTER-NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
meetings. Your cooperation is appreciated and contributes toward your request being addressed
at the earliest opportunity. See Agenda Request Rule adopted by Commissioners Court.
Memorandum
October 21, 2003
To: County Judge and Commissioners
From: WHW
Subject: Appointments to Joint City/County Boards
Prior to our budget process, I reviewed the agreement between the City and the County
regarding the Butt-Holdsworth Library, and noted, among other things, that the process
of selecting candidates for positions on the Library Advisory Board was being handled
and dominated by city staffto the exclusion of Kerr County Commissioners Court. This
process, I believed, needed to be amended so that we have input into who is appointed as
a county representative, and not merely asked to "rubber stamp" persons approved by
City Council with no prior information or input.
To the best of my knowledge, the inter-local agreement between county and city has not
been reworked to address this matter or the manner in which budgets are prepared.
So, it's happened again!
On October 15, the administrative assistant faxed to me applications for Library Advisory
Board positions with a covering note that advises "City Council approved the
appointments listed below..."
I personally have no problem with the appointment of Mary Kay Mosty Hayes to replace
Gerald Witt. Mrs. Hayes is an educator, and Kerr County native whose family has deep
ties to Center Point. She is the wife of James Hayes, former president of the Headwaters
Groundwater Conservation District.
I do not know Mr. Albert Edward Shults, therefore have no recommendation as to his
possible appointment. Mr. Lipscomb is listed to be a city appointment.
10/15/2003 14:57
8307923850 CITY OF KERR'~ILLE PAGE 01
Adminlsiuation
City of KotYville, Tsxrla
800 Junction Highway
Kemiiue, 7ex8978028~5D69
830.792.8306 (O)
830.792.3850 (F)
patr(g3kemritle.org
Fc1X
To: Cotmrrisaionsr Wiiliams From: Patriciz3 Rslnhart, F.~cect:mive Assistant to the City Manager
Pear 792-2218 Psis: 4, including cover page
Phorwee Dsito: 10/15/2003
~ Attached Library Board Applications CC: Thee and Antonio Martinpx
^ tlrpent ^ Far Rartfisrw ^ P1ats~ Canms.nt O PleaaA RBI ^ Pisase Reeyde
Commissioner Williams.
The City Cotutcil approved the appointrzzents listed below to the Library Board:
Albtzt F;dward Shutls to replace l/lizabeth Hughes - Terre to expire October ~, 2U05 -County
Mazy ~.. lbaosty Hayes to replace Gerald Witt - ~'errn to expire October 1, 2006 -County
John David Lipscomb to replace Margaz~et Brown - Ternn to expire October 1, 2006 -City
Would you please have an item on the next Kerr County Conutzissioners Agenda m appoint
the above individuals to the Library Board? Please let me know when tbe individuals have
bt-en approved and 1 will contact each of them.
Thank you,
The itfamtation twntained in thei ftuc mey be piNibglid, tonfiderttial and protected from di6closure. Unless you ere th6 addroesee
i4r authorired to reaivo faxes for ttw addressee), you may net use, copy ar disclose to anyone tl1i5 fax or eny infotrnation contained
in this fax. if you think you hate rea,++ed this Fax in error, please adri9e the bender at the telephone number in the header and
tla®tnsy the tqx. 7T+ar+k you.

R~CEIVEa ,~;1~. i ~ ~pD3
City of Kerrville
Application for Conskieratit~rt of Appointment
Name of Board/Commission/Commiftee; L%~rary Ar~vC4ary BooL+roL
Name: Lip~rd~wtb~- ,jahw 'Dcw%c~ (x prfr David)
{list) {First) (M!ddle)
dome Address: 909 La~c.P~flriuPi
830 895 423
(Home Phone No.)
Meiling Address: yarnRiayabcyver
Employer:
(Name/AddreSS)
dCCUp8tI0n: ~Mgi~YU~'
Are you a qualified voter in the city of Kerrville?
Dv you live inside the city limits of Kerrville?
(Business Phone /Fax)
rS1 Yes No
® Yes ____No Haw Lang? 29 wcan~
So the council may know more about you, please complete the Following:
Education: 'BS.Tf ~rv»vdk~+,o~-za.StuterttwGverrs~ty, X965
Volunteer Experience/Community Service: Vatun~~er ~t"D~"tSe"w+.c*,^ Cen#kr an.cZ
pv+wi,d~ ime~-uc~cxo'w r~~~ carrrt~ut~r eZa.e~tr{~r ~LU.eotu~~y wF..r+ed..
Areas of Interests : ~'or ntia~y yea.+'Y ~ iuwe~ u~e~r ~i»-a~'E,e~ Cwv var+,ou~ cLtte~~ a~~ ev foY
redd.~~ for pieae~u.•ec ~,v a~Gdtttc7rk I spent' 3S yearrGwcn.,.~w•na~' a~.iecxy o~a~
co~n~wtrn9' wh%c~+. wuy+ be- °~ some. un' pta.rLn,~ng• t~ tibrw,ry's~ futures
Please specify membership on any other governmental board/commission/committee:
Recw~t9y va~C~w~tee+rea~to-t#~~fead~wa#k+-yG-'aux~d~uc+.~r Cry+~erva~~o~v~Df~trict~bcet'at
t3~rta~tG~r~ei-c~~+n~'s~.+~--ea~o'wa,ny boa~v~aL.
Please provide a brief narrative outlining your reasons for seeking appointment to a board/
comm fission. I a~rwi~+~e~ad~ Gv%rt+~ i3t~ City o f Ker'~vLUei ixnrprbve~ k~. f~ri' i~
r~e~:d~ntk ~ ~thPierwergy a.r~dr r~e~v thatX a*w r~e.cLI ha~-~ei'L~i+it~WbPi~ pmt
w I
~ ,~,~--' t ~~ ~U-.~~ c~ CMG
Signature Date
*Some boards/cammisslons/committees require members to reside within the city limits.
Please return completed forrr~ to city manager's gf(ice for processing, 80Q 3unctlon Highway;
257-8000. Your application ~viil be kept on file fvr 12 months.
NOTE: When fried at cifiy hail, this will become a public docltment that may be disclosed per
the Texas Open Meetings Act.
NOTE: The city council will receive only this page of infarmat+on, no attachments will be
forwarded.
February 28, 2003
~ CIT'~ OF KERR'~IILLE PAGE 0"
10I~-512003 14:57 ~3a79~~8~0
City of Kerrville R~CFIVED&EP ~ i ~
Application for Consideration of Appointment
Name of BaardlCommissiorUCommiltee: ~ ~ i~'~i~if'
Name: _ .1 _~~i~ 1 T~' /~ 1 ~'~~i'~"" ~ ~~~
Moms Address:
Mailing Address:
Employer:
Orcupatio~
Are you a qualified voter in the city of Kerrville? ,.,_,_,,. Yes _ f„~.No
So the council may know more about you, please
Education: ~ ~ L~..~ .,~, .!J ~ /,~ ~ ~'
Volunteer
(Nome Pho#~e No.)
(Busineob Phone 1Fex)
•t,.., i..14,uriney~
Please specify membership on any other governments{ boardtcomrnission/committee:
e
#Sorne boardslcaommissianalcommittees require members to reside within the city limits.
Please return completed form to city manager's office for processing, 800 Junction Mighway;
257-8000. Your applicat'~orti will be kept on file for 12 months,
NOTE: When fiEed at city haN, this will become a public document that may be disclosed per
the Texas Open Meetings Act.
NOTE: The city council wilt receive only this page of information, no attachments will be
forwarded.
February ?l3, 20b3
Areas of {nterests:
Please provide a brief narrative outlining your reasons for seeking appointment #o a board!
Do you live inside the city Limits of Kerrville? " Yes _,,,o How Lang?
1i~i:5,%2E~~3 1.a:5- c~E>>9~3r~43
Name of Board
Name:
Home Address:
Mailing
Employer: _
Occupation:
(Last) (First
~ d ~`
reet}
/ Q Q~
;.G ~ ~' 1J
Phone tVo.}
s Phone 1Fax}
Are you a qualified voter in the city of Kerrville? Yes ~No
Do you -ive inside the city limits of Kerrville? * Yes ~No How Long?
So the council may know m re about yo
Education: d.~.....,._~
Volunteer f=xperiencelCommunity Service:
se complete the following:
Areas of interests: /!'yam d...~~, ~4.e~ ..i?~.Q.t ~~c ll C~-r-~.~-~i
~~~
Please specify membership on any other governmental board/commission/committee:
'`Some boards/commissions/committees require members to reside within the city limits.
Please return completed form to city manager's office far processing, 800 Junction Highway;
257-8U00. Your application wiA be kept on file for 12 months.
NOTE: When filed at city hall, this will become a public document that may be disclosed per
the Texas Open Meetings Act.
NOTE: The city council will reneive only this page of information, na attachments will be
forwarded.
CITY OF k:EF'~"dILLE PAGE ~~
RECEIVED AUG ~ ~ 2a~3
City of Kerrville
Application for Consider~atyio~n of Appointment
!Commission/Committee: c'~z-~'"~ ~J ttc ~
February 28, 2003
Please provide a brief narrative outlining your reasons for seeking appointment to a board!
Memorandum
March 28, 2003
To: County Judge Pat Tinley
From: Bill Williams, Pct. 2
Subject: Library Contract
Judge:
I have reviewed the current contract between the City and County for
operation, management and funding of the Butt-Holdsworth Memorial
Library, and submit the following comments:
1. Paragraph 3. Selection of a librarian in the past has been a restricted,
somewhat secretive process. I think language in the agreement that
would permit a member of Commissioners Court to participate in the
interview process of finalists for the position would be appropriate.
This just happened in the selection process for a new airport manager.
I represented the County and the Advisory Board, and believe this
type of participation is valuable.
2. Paragraph 4. There has been significant confusion in past years over
who represents whom, and vvho approves these representatives. In the
past, when we learned of open board positions, we forwarded names
to City Council. No one to my knowledge has ever been rejected,
however, I believe the County should first select its representatives,
approve same in open court, and forward over the names to the city
for its information and future administration of terms, etc. Also, the
language should guarantee not fewer than four (4) county
representatives at all times.
3. Paragraphs 5 and 6. The sense or spirit of these paragraphs has not
been followed to my knowledge over the past four years. What
happens is that the Librarian works out his budget recommendations
with the Assistant City Manager, and the bounty, for the most part is
kept in the dark until the very last minute in our own budget
development scheme. Therefore, these two paragraphs need some
work to get them into the realities of County budget preparations.
~-- 4. Paragraph 8. I have no knowledge that this occurs. The County
Auditor could shed some light on this. If, as I suspect, it does not
happen, the intent of this section needs to be addressed.
Therefore, I believe it appropriate for you to notify the City in a timely
fashion, of our desire to enter into negotiations for a new agreement.
I 1
1
LIBRARY CONTRACT
THIS AGREEMENT by and between the City of Kerrville, Texas
("City") and County of Kerr, State of Texas ("County").
WHEREAS, City owns and administers the Butt-Holdsworth
Memorial Library ("the Library");
WHEREAS, when the Library was built by the Butt family it
was the intention of the Butt family, the City and the County
that the City and County contribute on an ongoing basis equally
to the Library as far as possible so as to be able to provide
services to both the City and the County residents;
NOW THEREFORE-, for and in consideration of the premises and
the mutual benefits, covenants, promises and agreements hereinaf-
~-- ter set forth, City and County agree:
1. City assumes the function of a County free library
system in accordance with V.T.C.A., Local Government Code,
§323.011.
2. Ownership, control and management of the Library and
its resources and equipment shall be vested in and remain the
sole responsibility of the City.
3. The Librarian of the Library shall hold or secure a
county librarian's certificate from the Texas State Library and
Archives Commission.
~~
4. Membership on the Library Advisory Board shall~be in
accordance with Article 2, Chapter V of the Kerrville Code of
Ordinances. Whenever possible, there shall be a minimum of four
~--~ members who reside outside of Kerrville in Kerr County. Other
factors to be considered in choosing Board members are ethnic
,.-. groups, handicapped, special talents, economic sectors and
special interest groups. The goal is a Board which generally
represents the entire community.
5. On or before April 15 of each year, beginning April 15,
1991, the Library Director and representative of the County
Commissioner's Court-,- who shall be designated by the Court before
I
that date, shall meet to review the financial statement of the
Library and identify budgetary needs and discuss a proposed
Library budget for the following fiscal year.
6. A proposed budget for the next fiscal year shall be
presented to the Kerr County Commissioner's Court and the
Kerrville City Council on or before July 1 of each year.
7. The City and County shall pay such sums as approved by
`~ the respective governing bodies into the Library Fund in twelve
(12) equal monthly installments on or before the 15th day of each
month during the term of the Contract.
8. All fines and fees (such as meeting room fees, gazebo
charges and non-resident fees) collected by the Library shall be
credited to City and County in the same proportion as actual
contributions each has paid, or is to pay, toward its obligation
during the current year, or next succeeding year if already paid.
9. This agreement shall remain in full force and effect
for a period of one (1) year beginning October 1, 1991. It shall
continue automatically for each successive year unless either
party gives notice in whiting by June 1st, of any year, that they
want to terminate the agreement at the end of the then current
year or renegotiate said agreement. Contributions for the
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current fiscal year shall be made as previously agreed to.
10. This agreement shall be considered executed on the date
agreed to or adopted by the City Council of the City of
Kerrville, Texas.
SIGNED this ~_ day of ~~ ~~~ , 19 ~/ .
CITY OF KERRVILLE, TEXAS
,? _ ~ ~
AT ST Mayor
KERR COUNTY, ,TEXAS
B . ~..~
Y'
ATTEST County Judge
APPROVED AS TO FORM:
WALLACE, MOSTY, MACHANN,
JACKSON & WILLIAMS
City Attorney Da "M. M ley
County Att ney
32EDMdv
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