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KERR COUNTY COMMISSIONERS COURT
Special Session
Monday, November 10, 2003
10:00 a.m.
Commissioners' Courtroom
Kerr County Courthouse
Kerrville, Texas
ACCEPT/OPEN BIDS ON COUNTY INSURANCE COVERAGE
PRESENT: PAT TINLEY, Kerr County Judge
H.A. "BUSTER" BALDWIN, Commissioner Pct. 1
WILLIAM "BILL" WILLIAMS, Commissioner Pct. 2
JONATHAN LETZ, Commissioner Pct. 3
DAVE NICHOLSON, Commissioner Pct. 4

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On Monday, November 10, 2003, at 10:00 a.m., a special
meeting of the Kerr County Commissioners Court was held in the
Commissioners' Courtroom, Kerr County Courthouse, Kerrville,
Texas, and the following proceedings were had in open court:
P R O C E E D I N G S
JUDGE TINLEY: Okay, it's now 10 o'clock.
I'll call to order t}-~e meeting of the -- special
Commissioners Court meeting posted for this date, Monday,
November the 10th, at this hour, 10 a.m. The item on the
agenda for this morning is to accept and open bids on
proposed county insuranr_e coverage. I have one package
here, which I need an axe to get in here.
COMMISSIONER LETZ: Do you need a
pocketknife?
JUDGE TINLEY: Asked for sealed bids. We've
got them; they're sealed.
(Discussion off the record.)
JUDGE TINLEY: And the bid that we have in
this package is from Texas Association of Counties.
Proposals are for auto liability coverage, public official
liability coverage, automobile physical damage coverage,
worker's compensation coverage, general liability coverage,
property coverage. There's a notation here, law enforcement
liability coverage under the general liability coverage. I
assume there's a bid on that also.
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MR. UVALLE: Yeah.
JUDGE TINLEY: But the package is quite
extensive. Do I hear a motion that we accept the bids and
refer them to the Auditor for review and evaluation?
COMMISSIONER LETZ: So moved.
COMMISSIONER BALDWIN: Second.
COMMISSIONER WILLIAMS: Now, who's going to
do the evaluation?
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CUMM1SSlUNER WILLIAMS: That's where I'm
COMMISSIONER BALDWIN: I knew that's what you
JUDGE TINLEY: Well, the Auditor initially
will do the evaluation. And then, of course, the Court can
do -- any members of the Court can do whatever evaluation
they wish to do. But the Auditor has traditionally been the
one that has monitored our insurance program, other than the
health benefits program.
COMMISSIONER WILLIAMS: I understand. He's
done a good job of monitoring it as we progress through the
policy that exists. My question really goes to evaluating
this package against what we have to determine what is the
proper route to go for the future.
COMMISSIONER BALDWIN: I think the Auditor is
going to do exactly that. The alternative to that plan is
for us to hire some kind of insurance guru to do it.
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were going to. If we -- if we had money to do that, I'm not
opposed to it. If we don't have any money to do that, I am
opposed to it.
COMMISSIONER WILLIAMS: We did that the last
time. I think we took -- asked for proposals. If memory
serves me correctly, we hired somebody out of
Fredericksburg? Is that correct? Do you remember that,
Buster?
COMMISSIONER BALDWIN: No, I don't, I'm
I remember doing something, but I don't remember
COMMISSIONER WILLIAMS: For about $5,000;
that figure seems to stick in my mind. We did the
evaluation; tell us what is apples and apples and oranges,
and whether we're all screwed up in fruit salad or not.
COMMI;~SIONER NICHOLSON: Did it cause any
changes in the evaluation?
COMMISSIONER WILLIAMS: I'm sorry, Dave?
COMMISSIONER NICHOLSON: Did the evaluation
indicate that we need to make changes in the coverage?
COMMISSIONER TnIILLIAMS: I believe we did make
some, but not on the health -- not on the health care.
COMMISSIONER LETZ: I think the -- I guess
the -- this may be what Bill's talking about. The concern
that I have is that there's no holes in the coverage, and
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because we have so many different policies, to make sure
that we are covered. And I think it is -- you know, because
of that, you know, I think going with one company for all of
it helps close those holes. But whether they're actually
all closed, now, I don't know. I don't know if the
evaluation would do it or not. I think we may be able to
talk with, you know, the TAC rep that put this together as
well. You know, if there is anything, at least get them on
the record to say that there's no holes.
JUDGE TINLEY: [Fell --
COMMISSIONER LETZ: That they're aware of.
JUDGE TINLEY: -- the bottom line is we have
one proposal on each of the coverages from Texas Association
of Counties. And the proposal itself mentioned the required
coverages in areas where there is required coverages
provided by law. And, certainly, it wouldn't hurt to enter
into a discussion with those people to make sure that
there -- there's no gap. We don't want to be paying for any
unnecessary overlap, but we want to make sure there's no
gap. But I think these people certainly, probably better
than most other private outside insurers, would -- would
know the requirements for county government. That's my
thinking.
COMMISSIONER LETZ: And this does not include
health, correct?
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JUDGE TINLEY: This does not include the
health coverage. The health coverage bids are due in
December 1st, if I recall.
COMMISSIONER BALDWIN: And this does not
include law enforcement either, does it?
JUDGE TINLEY: I think it does, yes. Yeah,
it's listed -- the only reason I mention that is, each one
of these ccverages that are noted, there's an asterisk by
each of them. But, even though law enforcement liability
coverage is listed, there's no asterisk by it, but it's
listed right under general liability, and that may be what
they consider a part of general liability coverage, and in
fact it is. And the Texas Association of Counties' rep has
indicated that this package does, in fact, include law
enforcement liability coverage.
COMMISSIONER BALDWIN: I see. Okay.
JUDGE TINLEY: So, it's all here, with the
exception of our health benefits package.
COMMISSIONER BALDWIN: Now, as far as --
obviously, we have the TAC representative in the courtroom,
and I see him in this courthouse about as much as I see
y'all. It appears to me that -- I mean, I can't speak for
him, but I think that he would be more than happy to come
here and sit down with the Auditor and -- and go
line-by-line if necessary to answer those questions and
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close those loops or holes or whatever it is you're
referring to, and do it that way.
JUDGE TINLEY: He certainly indicated that
willingness on numerous cccasions heretofore, as well as
other staff members from -- from TAC. That might be
beneficial to review these. They have other -- other people
that work some of these fields, and if need be, I'm sure
he'd be happy to get them over here too. He primarily works
in the worker's comp area, I think.
MR. UVALLE: Judge, I also work with the
property liabilities. I do work property liabilities,
except that they don't ask too many questions about those,
but I can definitely help in that area.
JUDGE TINLEY: Okay. But -- but they've
always indicated a willingness to -- whatever staff people
that they can -- they can bring forward to assist us,
they`ve always been most helpful in that respect and most
willing to do so.
COMMISSIONER LETZ: But I think the fact that
we only have one proposal and the time that we're up against
is a -- we have to have insurance decided upon by the last
meeting in December.
JUDGE TINLEY: Mm-hmm.
COMMISSIONER LETZ: That we really don't have
a whole lot of choice, as long as -- I mean, we have to make
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sure that our coverage is complete, that there are no holes
in it.
JUDGE TINLEY: Any further questions or
discussion on the motion? All in favor of the motion,
signify by raising your right hand.
(The motion carried by unanimous vote.)
JUDGE TINLEY: All opposed, same sign.
(No response.)
JUDGE TINLEY: Motion does carry. That's the
only item on the agenda for this morning, gentlemen. If
there's no other business to come before us, I will declare
us adjourned.
(Commissioners Court adjourned at 10:09 a.m.)
STATE OF TEXAS ~
CGUNTY OF KERR I
The above and foregoing is a true and complete
transcription of my stenotype notes taken in my capacity as
County Clerk of the Commissioners Court of Kerr County,
`T'exas, at the time and place heretofore set forth.
DATED at Kerrville, Texas, this 10th day of November,
2003.
JANNETT PIEPER, Kerr County Clerk
BY:
Kathy Ba ik, Deputy County Clerk
Certified Shorthand Reporter
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ORDER NO. 28415
CANVASS ELECTION
I{ERR COUNTY EMERGENCY SERVICE DISTRICT NO. 2
On this the 13"' day of November 2003 upon a motion made by Commissioner
Nicholson, Seconded by Commissioner Letz, the Court unanimously approved by a vote
of 4-0-0 to approve the result totals of the Canvass for the Confirmation of the creation of
the Kerr County Emergency Service District No. 2 and authorization of the levy of a tax
not to exceed the rate allowed by Section 48-e, Article III, Texas Constitution which
provides for the levy of a tax not to exceed ten (10) cents on each $100.00 valuation of ad
valorem property situated in the district.
FOR ~ . 96
AGAINST 33