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COUNTY JUDGE
Pwr TwLeY
COMMISSIONFaS COURT
H.A. `•Busrra" BALDWP', Pcr. l
Wlu.um °BILL° WILLIANIS, PcT. 2
JONAii{AN LFTZ, PR..j
DAYF NI[xO150N. P¢ A
~ ~a~o3
THE COUNTY COURT
oe
IiERRCOU1rTY,TEaAS
700 MNN 1Caexmue, Trxgs'18@8
TcL (8}0)792Q211
Fns 1810)792-2218
E-mna. kertcocc~tktccom
March 4, 2003
Mr. Gus Garcia
Office of Rural Community Affairs
Texas Community Development Program
507 Sabine
Austin, Texas 78701
RE: KERB COUNTY DISASTER RELIEF APPLICATION
The County of Ken• is submitting this as an addendum to our Disaster Relief Application
in hopes that it will address the deficiencies you listed in your FAX of February 20, 2003.
1. PROJECT SUMMARY -PAGE 3
A summary of each project has been completed, and a Project Application
Summary sheet done by FEMA has been included to show work and materials
needed to complete each FEMA project. For work and materials needed on
NRCS sites we have enclosed the Project Agreement Contracts for NRCS.
2. PROJECT SiJMMARY -PAGE 4
To get an estimated number of potential people served by the repairs we used
Kerr County's Submission to the United States Department of Justice that showed
the population of the two (2) voting precincts in which most of the work is to be
done. We have enclosed the cover page of the document, a map showing the
precincts and a page showing the total number of the population and the ethenic
breakdown.
3. QUESTIONS AND BUDGET SUMMARY
To answer the questions concerning the budget we have enclosed a letter by
Tommy Tommlinson, Kerr County Auditior.
CLERK
JANFEIT PIEPEA
COVRT COORDINATOR
THEA $OVIL
4. TABLE 1
Table 1 has been completed and enclosed.
Page 2
TCDP
5. RESOLUTION
Enclosed are minutes of the Kerr County Commissioners Court session, Tuesday,
October I5, 2002, Item 2.7, addressing the amount of funds the Cour[ has
committed to the Road & Bridge between $125,000 and $250,000. There was no
Court Order or Resolution.
6. COMMITMENT LETTERS -Enclosed aze the following:
a. Six (6) award letters from FEMA with a table of the combined totals of all
packages for all six (6} letters.
b. A letter dated October 24, 2002, from NRCS approving the projects along
with the above mentioned copies of the Project Agreement Contracts.
We hope this material will answer your questions regarding the application, however
should you need more information, please do not hesitate to contact Leonard Odom, Jr. or
Truby Hazdin at (830) 257-2993, via a-mail at kcroads(a)ktc.com or FAX (830) 896-8481.
We look forward to hearing from you.
Sincerely,
Pat Tinley ~~'\
County Judge
ORCA
Fax:512-93E-6775 Feb 20 20C3 9:27 P. !]2
I
KERN. COUNTY DISASTER RELIEF
~~ February 26, 2U03
I
APPLICATION
1. t -Information from this page is used by staff to create the
ntract if the plication is fundod, The description of the activities should include
t~to number of units, the types of materials, azrd the project locations. I know the
ii2fotmation w s provided in the 3 pages of information contained in PS, Page 2. &ut,
i its not too uch trouble, this is where you indicate that "so many cubic yards of
me type of atertals are needed to do something, etc." Atso, in this seotion you
ould mend that such and such work will be done by FEMA and such and such
ork will be dptte by MRCS, and such and such work wsll be done with local funds.
2, 4 -This page is found in p.17 of the Application Guide and
r nests infon}tation on tho benoficiaries of this pmject. ht yaur responses to [he 6
qµestions on P,-14 you indicated in Q.3 that 2,753 persona are affected by this pmject.
Page 4 asks Y~u to document how this number was arrived at and a breakdown of
these beneficlAries. Please submit.
3.-14 Ouesti t t~urnmarv -The county's Disaster Relief application
nests assist nee to help the county meet the 25% match toward FEMA and MRCS
ants in the a nount of $8.765. In reviewing the County's 13udget Summary, I
tfced that th~ estimated balance of county flrnds on September 30, 2003 will be
$5,557,317 (frpm the tote! list); or $688,363 from the Road and Bridge Operating
udgot; or $3, 1,075 from the Goneral Fund, Since we genarally provide these
Disaster Reliefunds as last resort funds, please address why these fiords are needed,
cbnsiderina th resources listed above?
4, e - This table was not ineludtd in the application. Tt can be found on p.25 of
t a Appltostio}h Guide. Since you have two activities in this project, (Road
provcments~-Activity 4) and (Flood and Drainage Activities -Activity 5), please
crate the rourrt of funds being troquested in Column G for oath type of activity,
i eluding any~imds you may have designated far administration and engineering,
hick total thQ $83,765. In Column H, please indicate by activity the amount of
funds that FEI}TA is providing, that NRCS is providing, and that the County is
providing.. P oase keep in mind that NRCS does not do road improvements. In
olunrrt I, yotU will add columns G&H for each activity. In the bottom part of the
p ge, Include aidtnin, and engineering and then total at the bottom. The totals on this
ble should cgtncide with the 424 Form (Cover page},Table 2, Commitment letters
om FBMA akrd A'R.CS, and Disclosure Form.
5. esotution - he County's Commitment of funds was not included in the Resolution
o by any othe meatus, Ate there any copies of minutes that indicate that the County
ORCA Fa:,:512-936-6)76 Feb 20 2003 9:28 F. 03
ie committing 108,414.43 of local funds toward this project? Also, for future
rCference, the ~Lesolutian is generally not passed and approved until after the public
h' acing. Sncq this was a disaster and the county was already aware of the steeds
b~aause FBMq. and N1tCS were providing asaiatance, this will be accepted.
6. n nt a to -The application does not include any letters of award from
FNMA and CS. Please submit.
The ~pplicant is al owod ten (10} working days to respond to these deficienaias. Thus, a
rosp nse shall be ue by March 6, 2003. If I can be of help, please aall me at (S 12} 936-
7676
Carcra
PN.t1J13LT 5UM1.1AliY
PAUL' 3
Itt the space provided below, each appllcant utust provide a description of the proposcsl activitir;s by
auswering all Hve (5) of the questions, tist~ti under "PI2t1JLCT SITMTRAliY -PAGE 3" on PAGE 12, for
'ac prroject activity included in the application. The applicant must provide a detailed and accurate
description pf the proposed facilities with specific information such as number of units types of materials
standazds of performance locations & proposed acouisition ~f anyl for each activity included in the
application. Please review Page 12 for fiutlter instructions.
These proposed projects are erosion repairs, drainage improvements, and debris removal from
water ways. These sites will be repaired with CMP pipe, box culverts, concrete matting and fill
material. See attached contract sheets furnished by NRCS for details.
Some of the construction of the improvements extends into private property and permission was
granted by the landowners, but no funds were needed to acquire property or easement. NRCS is
assisting with these projects.
SITE NAME TYPE OF WORK
6 Turner Lane (Part B) Clean Steam bed up and down stream.
13 Herrnami Sons (Part A} Removal of damaged structure and rail cazs that were used
to build a temporary bridge. (This project has 3 parts,
NRCS is to Part A, FEMA, Parts B & C)
15 CP River Rd/Guardrail Repair erosion next to roadway.
16 CP River RD (Springs} Replace rip rap and fill eroded area with gabion mats.
17 CP River Rd @ Bowlin Repair erosion at Cabins with 4'X4'X4' concrete inlet,
metal grate and 26" culvert pipes.
The construction and engineering shall be financed through $153,639.63 of NRCS funds, the
County will participate with labor, equipment, and administrative cost and we aze asking TCDP
for $38,4(19.91.
Pllt?JLCT SLJI\~RARY PAt;L+'+' 3
Tn the space provides! below, each applicant must provide a duscriptiun of the prulwsed activities by
ans<veting ail flue (5) of the questions, fisted under "PROSEC'L' SUMA4A,R:Y -PAGE 3" on 1sAGE IZ fur
eac proj~:t activity includc~ci in the application. The applicant must provide a detailed and accurate
standards of nerformanee locations & proposed acquisition (if anvl for each activity included in the
application. Please review Page 12 for further instructions.
The following projects are FEMA approved sites and have various repairs needs. These sites are
located on Kerr County property or right-of--ways. See attached sheets furvtished by FEMA for
details.
SITE
1
2
3
4
5
7
8
9.
10
11
12
13
NAME TYPE OF WORK
Wallace Ck Mud slide of approximately 10,667 CY to be removed and
replacement of guard rail turndowns.
Lane Valley Repair washout at bridge, replace asphalt, and rip rap.
Sutherland Lane Reshape ditches, and rebase entire road with 3" of base.
Camp Verde Repair base failures with 3" flexible base and place
drainage with CMP.
Silver Creek Replace sub-grade, base and asphalt surface, CMP, and rip-rap.
Elm Pass II Repair base, asphalt surface, CMP and rip-rap.
Spanish Oak Repair base and asphalt edge of roadway.
Witt Road Repair base and asphalt surface.
Wilson Creek Repair base, asphalt surface, and repair concrete footings
at crossing.
Kensing Repair base and stabilize stream crossing.
Spur 100 Crossing Replace concrete and CMP crossing on County property.
Hermann Sons (B) Restore approaches and surface where bridge and roadway
was washed out.
Hermann Sons (C) Replace crossing that was washed out with CMP, fill,
replace slopes to protect upstream and downstream.
Replace roadway -sub-grade, base, and asphalt surface.
16
Pht~,1ECT SUIvLn2AhY
PAvL' 3
In the space provided below, each applicant must provide a description of the propaaed activities by
answering ali live (5) of the questions, listc~l under "PROJECT SUM1NA.kY - PANE 3'" an PA.~E 12, tar
ear project activity includes iu the nppiication. The applicant must provide a detailed and accurate
description of the pmtmosed facilities with specific information such as ntuuber of units, tunes of materials
standards of netfotmmmce locations ~ }iro~sosed ~uisition (iY' anvL for each activity included in time
application. Please review rage 12 for further instructions.
14 Walk Bridge in Park Remove damaged structure and replace with CMP and
concrete.
The construction and administrative cost is to be financed through $133,443.25 of FEMA ftmds,
the County will participate with labor, equipment, and we are asking TCDP for $44,481.08.
DATE: Q9/09/2d02 FEDERAL EMERGENCY MANAGEMENT AGENCY
PROJECT APPLICATION SUMMARY (P,2)
DISASTER #: 1425
PACKAGE NO; 53
P.A. ID: 265-9926500 APPLICANT' KERR (COUNTY)
PW# VSN CAT INF COST SHR PROJECTEb COMPL DATE APPROVED PW AMOUNT
302 0 C N N Di/04I2004 $1,77200
Stte Number: 1
DAMAGED FACILITY: UPPER TURTLE CREEK RD,
FACILITY LOCATION: NEAR INT. KEITH RD.
SCOPE OF WORK:	APPLICANT HAS REPLACED LOST BASE (120' LONG X 18' WIDE) 8 RESTORED THE ASPHALT SURFACE (120' LONG
	X 1B' WIDE). SINCE REPAIRS WERE COMPLETED AT THE TIME OF INSPECTION, NO DEPTH WAS DETERMINED
	FOR CALCULATION PURPOSE. QUANTITIES OF MATERIAL CLAIMED APPEARS TO BE REASONABLE IN MAKING
	NECESSARY REPAIRS.
	NO HAZARDOUS MITIGATION IDENTIFIED.
	08/28/2002 -THIS PW IS BASED ON ACTUAL DOCUMENTED COSTS. ALL DOCUMENTATION HAS BEEN VERIFIED
	AND ALL PAYMENTS ARE COMPLETE.
PWp VSN	CAT INF COST SHR PROJECTED COMPL GATE APPROVED PW AMOUNT
354 0	C N N 01/04/2004 $2,553.00
Site Number: 1	
DAMAGED FACILITY:	CENTER POINT ESTATE RD.
FACILITY LOCATION:	CENTER POINT ESTATE RD S E OF R R 1350
SCOPE OF WORK:	REPLACED FLEX BASE 100' X 20' X .5' 127 = 37 CY
	REPAIRED ASPHALT SURFACE USING ASPHALT MATERIAL 120' X 20' 19 = 263 SY
	REPLACED 75 LF FLEX BEAM GUARD RAIL.
	NO COST EFFECTIVE MITIGATION IDENTIFIED
08/31!2002 • THIS PW IS BASED ON ACTUAL DOCUMENTED COSTS ALL DOCUMENTATION HAS BEEN VERIFIED
AND ALL PAYMENTS ARE COMPLETE.
PW# VSN CAT INE COST SHR PROJECTED COMPL DATE APPROVED PW AMOUNT
Z'^ ~ 356 0 C N N 01/04/2004 $11.264.00
Site Numher: t
nannAGED FACtUTY;YYALL~CE~RRE€K RD
FACILITY LOCATION: WALLACE CREEK RD WEST OF S H 16
SCOPE OF WORK: REMOVE BACK SLOPE DEBRIS FROM ROADWAY
(O. T. ONLY FOR COUNTY EMPLOYEES PLUS $5950.00 FOR CONTRACT LABOR & EQUIPT )
WORK TO BE DONE:
CLEAN DEPOSITED SILT FROM ROADWAY DITCH 360 L. F (3070)
REMOVE DAMAGED FLEX BEAM GUARD RAIL 100 L. F. (3411)
REPLACE FLEX BEAM GUARD RAIL 100 L F (3410)
PW# VSN CAT INF COST SHR PROJECTED COMPL DATE APPROVED PW AMOUNT
===.o=o=o===_ ==c= ___= cc=cc==c c=a==vv=c c=z-s=ec=cooo=_ v=="=====oc=
z' 360 0 C N N 01!04/2004
516,708.40
Slte Number: 7
DAMAGED FACILITY: LANE VALLEY RD
FACILITY LOCATION: APPROX 2.5 MI. S. OF S H 27
SCOPE OF WORK: REPLACE WASHOUT BRIDGE APPROACH FILL 20' X 14' X 1' \ 27 = 10 CY
REPLACE 2 CRSE CHIP & SEAL 40' X 14' X 14' \ 9 = 62 SY
WORK COMPLETED:
9007 -LABOR 1 I LS = 224.00
9008 - E RENT 1 / LS = 168.00
9009 - MT'L 1 ! LS = 268.00
9949 - CONT. 1 / LS =549.00
WORK TO BE COMPLETED:
3D81 CHIP 8 SEAL - 40' X 14' \ 9 = 62 SY @ 2.20 = 136 40
Page 2 of 4
DATE: 09/11/2p02 FEDERAL EMERGENCY MANAGEMENT AGENCY
PROJECT APPLtCATfON SUMMARY (P.2}
DISASTER #: 1425
PACKAGE NO: 73
P.A. ID: 265-99265-00 APPLICANT; KERR (COUNTY)
PW# VSN CAT INF COST SHR PROJECTED COMPL DATE APPROVED PW AMOUNT
371 0 C N N 01IO4I20p4 $4,225.00
Site Number: 1
DAMAGED FACILITY: SPUR LOOP 100 RD
FACILITY LOCATION: SPUR LOOP 100 RD NE. OF MEMORIAL DR.
SCOPE OF WORK: REPLACE DAMAGED BASE APPROX. 140' X 20' X 8" \ 27 = 69 CY.
WORK TO BE COMPLETED:
REPAIR DAMAGED ASPHALT SURFACE WITH ASPHALT SURFACE MATERIAL APPROX. 160' X 20' l 9 = 355 SY
(CODE 3081 j.
NO COST EFFECTIVE MITIGATION IDENTIFIED.
PW# VSN CAT INF COST SHR PROJECTED COMPL DATE APPROVED PW AMOUNT
373 0 C N N 01/04/2004 $1.176.00
Slte Number: 1
DAMAGED FACILITY; HIDDEN ACRES RD.
FACILITY LOCATION: HIDDEN ACRES RD NEAR INT OF KATY LN.
SCOPE OF WORK: REPLACE DAMAGED BASE APPROX 130' X 20' X 4" \ 27 = 32 CY.
- REPAIR ASPHALT SURFACE USING ASPHALT MT'L. 140' X 20' 1 9 = 3f 1 SY
NO COST EFFECTIVE MITIGATION IDENTIFIED.
OB/30I2002 -THIS PW IS BASED ON ACTUAL DOCUMENTED COSTS. ALL DOCUMENTATION HAS BEEN VERIFIED
AND ALL PAYMENTS ARE COMPLETE.
PW# VSN CAT INF COST SHR PROJECTED COMPL DATE APPROVED PW AMOUNT
377 0 C N N 07/04/2004 $2.180.00
Slte Number: 1
-QAN(AAT,EDF CILITY: SCHULTZ RD
FACILITY LOCATION: SCHULTZ RC N.W. OF IH10 Q CYPRESS CR.
SCOPE OF WORK:	REPLACE DAMAGED BASE MATERIAL 75' X 20' X 5' \ 27 = 277 CY. REPAIR ASPHALT SURFACE WITH ASPHALT
	SURFACE MA7ERlAL = 75' X 20' \ 9 = 167 SY.
	NO COST EFFECTIVE MITIGATION IDENTIFIED.
	08/31/2002 -THIS PW IS BASED ON ACTUAL DOCUMENTED COSTS. ALL DOCUMENTATION HAS BEEN VERIFIED
	AND ALL PAYMENTS ARE COMPLETE.
PW# VSN	CAT INF COST SHR PROJECTED COMPL DATE APPROVED PW AMOUNT
	
3 378 0	C N N 01/04/2004 512,964.00
Site Number: 1	
DAMAGED FACILITY:	SUTHERLAND RD
FACILITY LOCATION:	SUTHERLAND RD. AT CENTERPOINT RIVER RD.
SCOPE OF WORK:	REPAIR DAMAGED BASE BY PLACING 3" FLEX BASE = 5000' X 20' X 25' l 27 =926 CY (CODE 3069) THIS IS WORK TO
	BE COMPLETED.
	NO COST EFFECTIVE MITIGATION IDENTIFIED.
Page 1 of 3
DATE: 09/11/2002 FEDERAL EMERGENCY MANAGEMENT AGENCY
PROJECT APPLfCATION SUMMARY (P.2)
DISASTER #: 1425
PACKAGE NO; 73
P.A. ID: 265-99265-00 APPLICANT: KERR (COUNTY)
PWk VSN	CAT INF COST SHR PROJECTED COMPI DATE APPROVED PW AMOUNT
379 0	C N N 01/04/2004 $4,225.00
Site Number: 1	
DAMAGED FACILITY:	CHERRY RIDGE RD. SE OF SH 16
FACILITY LOCA710N:	CHERRY RIDGE RD. S.E. OF SH 16 .
SCOPE OF WORK:	REPLACE DAMAGED BASE MATERIAL APPROX. 100' X 20' X 0.67 \ 27 = 49 CY.
	REPAIR ASPHALT SURFACE WITH ASPHALT SURFACE MATERIAL 120' X 20' \ 9 = 267 SY.
	REPLACE CONCRETE SLOPE PROTECTION APPROX. 60' X 4' X 0.33 \ 9 = Z.9 CY
NO COST EFFECTIVE MITIGATION IDENTIFIED.
09/03/2002 -THIS PW IS BASED ON ACTUAL DOCUMENTED COSTS. AlL DOCUMENTATION HAS BEEN VERIFIED
AND ALl PAYMENTS ARE COMPLETE.
PW# VSN CAT INF COST SHR PROJECTED COMPL GATE APPROVED PW AMOUNT
==o=vc=a vaoo= =v== o.=c oc== vo veoeo=__ c=c=c=r_=c=c..=v==a.-===$5.944.00
380 0 C N N O1I04/2004
Site Number: 1
DAMAGED FACILITY: VERDE CREEK RD
FACILITY LOCATION: VERDE CREEK RD EAST OF RR 689 AT VERDE CREEK.
SCOPE OF WORK: SCARIFY, RESHAPE $ COMPACT - (3062) = 100' X 18' 19 = 200 SY.
REPLACE FLEX BASE (3089) 100' X 18' X .17127 = 11CY. CHIP $ SEAL 2 CRSE 100' X 18' \ 9 = 200SY.
3062 -SCARIFY, RESHAPE $ COMPACT 200 SY @ $2.50 = $500.00
3089 -FLEX BASE 11 CY @ $14.00 = $154.00
3081 -CHIP $ SEAL 2 CRSE 200 SY @ $2.2D = $400.00
NO HAZARD MITIGATION IDENTIFIED.
Site Mumber: 2
DAMAGED FACILITY: VERDE CREEK RD.
FACILITY LOCATION: VERDE CREEK RD NEAR INT. OF R. R, 689.
- - - ~C-0PEflFWORK: ----EROBE&ROADVVAY-EMBAAIKMENT 95'df 18',°==",~;o"E-ASPHALTGONGRETE RESTORC-D-95'~t-4B'-\~S-= 590-51~--
9007 -LABOR 1 ! LS $2,025.00
9008 - E RENT 11 LS $1,469.00
9009 - MTL 11LS $1,356.00
Page 2 of 3
DATE: 0 911 2/20 0 2 FEDERAL EMERGENCY MANAGEMENT AGENCY
PROJECT APPLICATION SUMMARY (P.2)
DISASTER #: 1425
PACKAGE NO: B2
P.A. ID: 265-99265-00 APPLICANT: KERR (COUNTY)
PW# VSN CA7 INF COST SHR PROJECTED COMPL DATE APPROVED PW AMOUNT
421 0 C N N 01/04!2004 $20,343.00
Site Number: 1
DAMAGED FACILITY: SILVER CREEK RD
FACILITY LOCATION:	SILVERCREEK RD. @ A 24' CGM PIPE CROSSING.
SCOPE OF WORK:	ONE EA 24" X 24' CGM PIPE REPLACED = 24 LF. EMBANKMENT RESTORED 720' X 20' X 5' \ 27 = 444 CY
	REPLACE FLEX BASE 120' X 20' X 3' \ 27 = 22 CY (3089 CODE). RESTORE ASPH SURFACE (120' X 20' 1 9] X 1.5 =400
	SY/ IN (3100 CODE). RIP RAP UP STREAM 30' X 3' \ 9 = 10 SY, RIP RAP DOWN STREAM 48' X 5' \ 9 = 27 SY TOTAL =
	37 5Y (CODE 325~~
	WORK COMPLE7 D:
	9007 LABOR = $668.00
	9006 E. RENTAL = $644.00
	9009 MTL = $2,321.00
	9999 CONT. _ $523.00
	WORK TO BE COMPLETED:
	3009 -FLEX BASE 22 CY @ $14.00 = $308.00
	3100 -ASPH. SURF 400 SY I IN $4.30 = $1,720.00
O
	N = 375 SY @ $20.000 = $740.00
3250 -CONC. SLOPE PROTECTI
	
Site Number: 2	
DAMAGED FACILITY:	SILVER CREEK RD
FACILITY LOCATION:	SILVER CREEK RD. NEAR. INT. OF WITT. RD,
SCOPE OF WORK:	YCODE 3089)
S
0
1=
18 B
~
~
8
=
8
9
AC
(
H
4
C0~ X Z
RXS ~A z
	{CODE
3081)
100' X 20' \ 9
RESTOR
E 2
CRSE C
IP
EA
1,
44 S
7
1
8 CY
2
1
O
	WORK TO BE COMPLETED:
_	3062 SCAR. RESHAPE 8 COMP 2,444 SY @ $2.50 =$6110.00
	3089 FLEX BASE 138 CY @ $14.00 =$1932.00
	3081 CHIP 8 SEAL 2,444 SY @ $2.20 =$5376.80
PW# VSN	CAT INF COST SHR PROJECTED COMPL DATE APPROVED PW AMOUNT
424 0	C N N 01/04/2004 $3,470.00
Site Number: 1	
- AAMAGEDFAGI6lTY:	CYP--RESS.CREEK R0. - - - - - - - - -. - - - - - - - ---- ---
FACILITY LOCATION: NORTHEAST OF IH10.
SCOPE OF WORK: DAMAGED BASE REPAIRED 95' X 16' X 1.5' D \ 27 = 84 CY.
ASPHALT SURFACE RESTORED 95' X i6' \ 9 = 169 SY
WORK TO 0E COMPLETED:
4070 -DUMPED RIP RAP = 12' X 8' X 1.5' THICK \ 27 = 5 CY @ $16.00 = $80.00
Page 2 of 3
DATE: 0 9/1 81200 2 FE6ERAL EMERGENCY MANAGEMENT AGENCY
PROJECT APPLICATION SUMMARY (P.2)
OfSASTER #: 1425
PACKAGE NO: 117
P.A. ID: 265-99265-00 APPLICANT: KERR (COUNTY)
PW# VSN CAT INF COST SHR PROJECTED COMPL DATE APPROVED PW AMOUNT
499 0 C N N 07/04/2004 $5,286.00
Site Number: 1
DAMAGED FACILITY; FALL CREEK RD
FACILITY LOCATION: FALL CREEK RD., SO. OF LOWER TURTLE CR. RD
SCOPE OF WORK: REPLACED LOST EMBANKMENT 8 BASE = 80' X 10' X 8" \ 27 = 20 CY.
REPAIR ASPHALT SURFACE WITH ASPHALT SURFACE MATERIAL 100' X ZO' { 9 = 222 SY
SEE ATTACHED MITIGATION FORM ADDRESSING CONCRETE SLOPE PROTECTION AROUND CULVERT PIPE.
09/06/2002 -THIS PW !S BASED ON ACTUAL DOCUMENTED COSTS. ALL DOCUMENTATION HAS BEEN VERIFIED
AND ALL PAYMENTS ARE COMPLETE.
PW# VSN CAT INF COST SHR PROJECTED COMPL DATE APPROVED PW AMOUNT
' ~ _.==_=o=ecve. a==v =c== eoo====v vo=a=====c.c=_=_-__=====c=°=======cnveo===
539 0 C N N 01/04/21104 $7,639.63
Site Number: ~
DAMAGED FACILITY: TURNER LANE RD.
FACILITY LOCATION: TURNER LANE NEAR CENTER POINT RD,
SCOPE OF WORK: APPLICANT HAS MADE MINOR REPAIRS TO OPEN ROADWAY. STREAM SILTING WILL BE ADDRESSED BY NRCS &
SAME MATERIAL WILL SERVE AS APPROACH FILL.
REPLACE DAMAGE BOX CULVERT = 5' X 16' = 80 SF (CODE 3230)
REPLACE DAMAGED BASE = 150' X 16' X 4" \ 27 = 29 CY (CODE 3089}
REPLACE ASPHALT SURFACE 2 CRSE CHIP 8 SEAL = 150' X 16' \ 9 = 267 SY
SEE ATTACHED MITIGATION
__________________________________________
__________________________________________
2 PWs $ AMOUNT ELIGIBLE $ FEDERAL SHARE
PWs: $12,925.63 $9,694.22
SUBGRANTEE ADMIN EXP: $258.Si $258.51
TOTAL -- $13,184.14 - - - $9,952.73
GRAND TOTAL: 2 PWs
$ AMOUNT ELIGIBLE $ FEDERAL SHARE
PWs: $12,925.63 $9,694.22
SUBGRANTEE ADMIN EXP: $258.51 $258.51 GRANTEE
TOTAL: $13,184.14 $9,952.73 ADMIN EXP: $49.76
APPROVED BY: LINDA VIRGILI
PUBLIC ASSISTANCE OFFICER
DATE: D9116/2002 21:22:44
Page 1 of 1
DATE: 09/13/2002 FEDERAL EMERGENCY MANAGEMENT AGENCY
PROJECT APPLICATION SUMMARY (P.2)
DfSASTER #: 1425
PACKAGE N0: 99
P.A. ID' 265-99265-00 APPLICANT: KERR (COUNTY)
PW# VSN CAT INF COST SHR PROJECTED COMPL DATE APPROVED PW AMOUNT
500 0 A N N 01/04/2003 $3,310.00
Site Number: 1
DAMAGED FACILITY: VARIOUS COUNTY ROAD
FACILITY LOCATION: VARIOUS LOCATIONS IN COUNTY
SCOPE OF WORK: THE COUNTY REMOVED CONCENTRATED SEDIMENTS (SANG & GRAVEL) FROM VARIOUS ROADWAYS SO AS TO
MAKE THEM AVAILABLE T07RAVELING PUBLIC & LOCAL RESIbENTS. OT LABOR CAPTURED PLUS
CONTRACTORS CHARGE. SAND S GRAVEL SEDIMENTS WERE PLACED ALONG EDGE OF ROADWAY
09/06/2002 -THIS PW IS BASED ON ACTUAL DOCUMENTED COSTS. ALL DOCUMENTATION HAS BEEN VERIFIED
AND ALL PAYMENTS ARE COMPLETE.
PW# VSN CAT INF COST SHR PROJECTED COMPL DATE APPROVED PW AMOUNT
423 0 C N N 01/04/2004 $2,542.00
Site Number: 1
DAMAGED FACILITY: BEACH RD.
FACILITY LOCATION: BEACH RD. NEAR INT. OF WATERS RD,
SCOPE OF WORK: APPLICANT REPAIRED DAMAGED BASE 150' X 20' X .17 127 = 19 CY 8 RESTORED (175' X 20' \ 9] X 1.5" = 583 SV / IN
NO COST EFFECTIVE MITIGATION IDENTIFIED.
09l04fZ002 -THIS PW IS BASED ON ACTUAL bOCUMENTED COSTS. ALL DOCUMENTATION HAS BEEN VERIFIED
AND ALL PAYMENTS ARE COMPLETE.
PW# VSN CAT INF COST SHR PROJECTED COMPL DATE APPROVED PW AMOUNT
_____________ ____ ____ ________ ____________________________________________
_____________ ____ ____ ________ ____________________________________________
~~ 425 0 C N N 01/04/2004
Site Number: 1
DAMAGED FACILITY: ELM PASS RD li
$33,574.00
FACILITY LOCATION: ElM PASS RD #11 @ 2 EA- 36' CGM PIPE CROSSINGS 1-60' CGM PIPE CROSSING.
SCOPE OF WORK: REPLACE EMBANKMENT 125' X 20' X 6' \ 27 = 555 CY _
.25\-2T=23-CY;~EPDCCE-60"~XX55~C P = 55 LF, REPLACE RIP RAP 101' X
8' X .33 \ 27 = 9.8 CY; REPLACE 2 CRSE SURFACE = 125' X 20' \ 9 = 277 SY
REPLACE FLEX BASE CODE 3069 = 125' X 20' X .25 \ 27 = 23 CY.
PLACE 2 COURSE CHIP 8 SEAL (3081) = 125' X 20' \ 9 = Z77 SY
WORK COMPLETED:
9007 -LABOR = $3,063.00
9008 - E. RENT. _ $2,383.00
9009 - MAT'L = $8,665.00
9999 -CONTRACT = $10, 237.00
WORK TO BE COMPLETED:
3089 FLEX BASE 23 CV @ $74.00 = $322.00
3081 2 CRSE CHIP S SEAL 277 SY @ $2.20 = $609.00
Site Number: 2
DAMAGED FACILITY: ELM PASS RD. II
FACILITY LOCATION: ELM PASS RD #2.
SCOPE OF WORK: SCARIFY, RESHAPE & COMPACT = 800' X 20' \ 9 = 1778 SY; REPLACE FLEX BASE = 600' X 20' X 17 1 27 = 101 CY.
RESTORE ASPH. SURFACE = 800' X 20' \ 9 = 1778 SY; CLEAN SILTED DITCH = 800 lF
WORK TO BE COMPLETED:
3062 -SCARIFY, RESHAPE SCOMPACT - 800' X 20' \ 9 = $1,776.00 @ $2.50 = $4,445.00
3089 -FLEX BASE = 800' X 20' X .17 \ 27 = 101 CY @ $14.00 = $1,414.00
3081 - CHIP S SEAL = 800' X 20' \ 9 = 1,778 @ $2.20 = $3,912.00
3070 -CLEAN DITCH = 800' @ 0.20 = $160.00.
Page 1 of 5
DATE: 09/13/2002 FEdERAL EMERGENCY MANAGEMENT AGENCY
PROJECT APPLICA7lON SUMMARY (P.2j
dfSASTER #: 1425
PACKAGE NO: 99
P.A. ID: 2fi5-99265-00 APPLICANT; KERR (COUNTY)
PW# VSN CAT INF COST SHR PROJECTED COMPL DATE APPROVED PW AMOUNT
509 0 C N N Ot/O4/ZOOd $7,567.0(
(' Site Number: t
DAMAGED FACILITY: KENSING RD.
FACILITY LOCATION: KENSING RD NORTH OF IH 10.
SCOPE OF WORK. REPLACE DAMAGED FLEX BASE (3089) 2100' X 20' X .17 1 27 = 264 CY.
REMOVE DEBRIS (SILT & GRAVEL) CODE 1010 40' X 12' X 2' \ 27 = 35 CY.
MILS TO BE SPREAD ALONG RIGHT OF WAY.
WORK TO BE COMPLETED:
3089 -FLEX BASE = 2700' X 20' X ,17127 = 264 CY Q $14.00 = $3696
1010 -SEDIMENTS (DEBRIS) = 40' X 12' X 2' \ 27 = 35 CY Q $3.00 = $t05
Site Number: 2
DAMAGED FACILITY: KENSING RD
FACILITY LOCATION: KENSING RD NORTH OF IH 10.
SCOPE OF WORK: REPLACE DAMAGED BASE (3089) 1100' X 20' X .33 1 27 = 269 CY.
3069 FLEX BASE
1100' X 20' X .33 l 27 = 269 CY. Q 514.00= $3766
,}, d PW# VSN CAT INF COST SHR PROJECTED COMPL DATE APPROVED PW AMOUNT
T 6 -___ ______ _-___________________-________--_°______~
511 0 C N N 01!04/2004 $2,958.00
Site Number: 1
DAMAGED FACILITY: SPANISH OAK IN
FACILITY LOCATION: SPANISH OAK LN. WEST OF STONIEIGH RD.
	80'X4'X4'127=47 CYQS74.00=E658
	1/2 (4'XS'X80'\27)=30 CYQ$14=$420
	SCARIFY, RESHAPE & COMPACT = 200' X 18' \ 9 = 400 SY @ $2.50= $1000
	REPLACE CHIP & SEAL 2 GRSE - 200' X 18' \ 9 = 400 SY @ $2.20 = $860
	NO COST EFFECTIVE MITIGATION IDENTIFIED.
PW# VSN	CAT INF COST SHR PROJECTED COMPL DATE APPROVED PW AMOUNT
531 0	C N N 01104/2004 $15,904.00
Site Number; 1	
DAMAGED FACILITY:	LANCE RAVINE RD.
FACILITY LOCATION:	LANCE RAVINE RD WEST OF SH 39
SCOPE OF WORK: APPLICANT HAS REPLACED 1 EA. 15" X 24' CGM PIPE 8 REPLACE 45' LONG X 25' WIDE DAMAGED CONCRETE SLA
WORK TO BE COMPLETED:
REPLACE DAMAGED BASE = 110' X 20' X 3" \ 27 = 20 CY (CODE 3089)
RESTORE ASPH SURFACE CHIP & SEAL = 250' X 20' \ 9 = 555 SY CODE 3081
NO COST EFFECTIVE MITIGATION IDENTIFIED
Page 3 of 5
DATE: 0911 3/2 0 0 2 FEDERAL EMERGENCY MANAGEMENT AGENCY
PROJECT APPLICATION SUMMARY (P.2)
DISASTER #: 1425
PACKAGE N0: 99
P.A. ID: 26599265-00 APPLICANT: KERB (COUNTY)
PW# VSN CAT INF COST SHR PROJECTED COMPL DATE APPROVED PW AMOUNT
to 502 0 C N N O1I04/2004 $3,479.40
Site Number; 1
DAMAGED FACILITY WILSON CREEK RD
FACILITY LOCATION: WILSON CREEK RD AT WILSON CREEK.
SCOPE OF WORK. REPLACE DAMAGED BASE APPROX 75' X 20' X 2 \ 27 = 111 CY.
WORK TO BE COMPLETED:
REPAIR 2 CRSE CHIP & SEAL SURFACE = 75' X 20' \ 9 = 167 SY,
NO COST EFFECTIVE MITIGATION IDENTIFIED.
PW# VSN CA7 INF COST SHR PROJECTED COMPL DATE APPROVED PW AMOUNT
504 0 C N N 01!04/2004
__- --___---_-$3,378.20
Site Number: 1
DAMAGED FACILITY: MCDONALD LOOP
FACILITY LOCATION: MCDONAID LOOP NEAR LAZY VALLEY RD.
SCOPE OF WORK: REPlACEO DAMAGED BASE MATERIAL APPROX. 300' X 20' X 8' \ 27 = 148 CY.
REPAIR DAMAGES ASPHALT SURFACE WITH ASPHALT MATERIAL. APPROX. 300' X 20' \ 9 = 667 SY
NO COST EFFECTIVE MITIGATION IDENTIFIED.
09/06/2002 -THIS PW IS BASED ON ACTUAL DOCUMENTED COSTS. ALl DOCUMENTATION HAS BEEN VERIFIED
AND ALL PAYMENTS ARE COMPLETE.
PW# VSN CAT INF COST SHR PROJECTED COMPL DATE APPROVED PW AMOUNT
_ ____________________._______________x=_===
505 0 C N N 01/04/2004 57,040.00
C, Site Number: 1
- - --0AA4AG€DfACIL+T~W4TT-F2D- - - -_ _ _.. __
FACILITY LOCATION: WITT RD. 50. OF R R 480.
SCOPE OF WORK: SCARIFY, RESHAPE 8 COMPACT DAMAGED BASE (3062) 540' X 20' \ 9 = 1200 SY
REPLACE DAMAGED BASE (3089) 540' X 20' X 3' t 27 = 100 CY.
REPAIR ASPHALT SURFACE WITH ASPH. MATERIAL (3081) 540' X 20' \ 9 = 1200 SY.
NO COST EFFECTIVE MITIGATION IDENTIFIED.
PW# VSN CAT INF COST SHR PROJECTED COMPL DATE APPROVED PW AMOUNT
508 0 C N N O1I04l2004 $2,040.00
Site Number: 1
DAMAGED FACILITY: WEST CREEK RD
FACILITY LOCATION: WEST CREEK RD AT WEST CREEK.
SCOPE OF WORK: REPLACED DAMAGED BASE APPROX. 175' X 16' X 6' \ 27 = 58 CV
REPAIRED ASPHALT SURFACE WITH ASPNAIT MATERIAL APPROX. 200' X 18' \ 9 = 400 SY
NO COST EFFECTIVE MITIGATION IDENTIFIED.
09/06/2002 -THIS PW IS BASED ON ACTUAL DOCUMENTED COSTS. ALL DOCUMENTATION HAS BEEN VERIFIED
AND ALl PAYMENTS ARE COMPLETE.
Page 2 of 5
DATE: 09/13/2002 FEDERAL EMERGENCY MANAGEMENT AGENCY
PROJECT APPLICATION SUMMARY (P.2}
DISASTER #: 1425
PACKAGE N0: 99
P.A. ID: 265-99265-00 APPLICANT KERB (COUNTY)
PW# VSN CAT fNF COST SHR PROJECTED COMPL DATE APPROVED PW AMOUNT
^ ~~5 0 C N N 01/04/2004
_ _ ______-_$2,574.00
y Site Number: 2
DAMAGED FACILITY; SPUR 700
FACILITY LOCATION: SPUR 100 NEAR END OF ROAD.
SCOPE OF WORK: MINOR WORK COMPLETE SO AS TO GAIN ACCESS. NO DOCUMENTATION TO SUPPORT COST.
REPLACE 30' X 18' CONCRETE LOW WATER CROSSING. 3200 - 30' X 18' X .5' \ 27 = 10 CY
WORK TO BE COMPLETED:
3200 CONCRETE PAVEMENT 70 CY @ $ 150.00 = $ 1500.00
12 PWs $ AMOUNT ELIGIBLE $ FEDERAL SNARE
PWs: $93,538.60 $70,153.95
SUBGRANTEE ADMIN EXP~ $1,870.78 $1,870.76
TOTAL: $95.409.38 $72,024.73
GRAND TOTAL: 12 PWs
$ AMOUNT ElIGIOLE $ FEDERAL SHARE
PWs: $93,538.60 $70,153.95
SUBGRANTEE ADMIN EXP: $1,670.78 $1,870 78 GRANTEE
TOTAL: $95,409.38 $72,024.73 ADMIN EXP~ $360.12
APPROVED BY: LINDA VIRGIII
PUBLIC ASSISTANCE OFFICER
DATE: 09/13/2002 12:39:02
Page 5 of 5
DATE: 09/19/2002 FEDERAL EMERGENCY MANAGEMENT AGENCY
PROJECT ARPLICATION SUMMARY {P.2)
bISASTER #: 1425
PACKAGE N0: 128
P.A. ID: 265-99265-00 APPLICANT: KERR (COUNTY)
PWIt VSN CAT INF COST SHR PROJECTED COMPI DATE APPROVED PW AMOUNT
~} ~~ 744 =___= 0 =__ =C = N== _= N =__ _____= 01/04/2004 =_-_______=____====$2,162.40
Site Numher: 1
DAMAGED FACILITY: HERMANN SONS BRIDGE
FACILITY LOCATION: HERMANN SONS RD AT GUADALUPE RIVER.
SCOPE OF WORK: IN 2001 THE ORIGINAL STRUCTURE AT THIS LOCATION WAS DAMAGED BEYOND REPAIR 8 THE APPLICANT WITH
NRCS OPENED THE ROADWAY BY SETTING 2- EA. 8'- 6" X 69' R.R. FLATCARS SIDE BY SIDE 70 CREATE A
STRUCTURE ACROSS THE GUADALUPE UNTIL SUCH TIME AS THE TEX DOT COULD SCHEDULE A NEW BRIDGE O
THE OFF. SYSTEM BRIDGE REPLACEMENT. AT THE PRESENT, TEX DOT DOES NOT HAVE THE NEW BRIDGE
SCHEDULED FOR LETTING WITHIN THE NEXT 12 MONTHS. THE FLAT CARS WERE WASHED OFF OF THE
SUPPORT ABUTMENTS DURING THIS INCIDENT PERIOD.
ESTABLISHING ADEQUATE BRIDGE SUPPORT, RETRIEVING 2 EA FLAT CARS FROM RIVER BED 8 PLACING THEM
ON ABUTMENT BENTS WILL BE ACCOMPLISHED 8 FUNDED BY NRCS, NRCS HAS ESTIMATED COST OF
RETRIEVING 7HE FLAT CARS 8 PLACING THEM ON ABUTMENTS @ $40,000. COST INCLUDES MOBILIZATION.
CRANE RENTAL 8 LABOR.
THIS PW WILL BE FOR RESTORING THE APPROACHES & REPLACING A RIDE SURFACE ON TOP OF 7HE RE-SET
FLAT CARS.
FEMA FUNDING RECOMMENDED AS FOLLOWS:
RESTORE FLEX BASE APPROACHES (80' X 17' X 4") 2 \ 27 = 17 CY
REPLACE CHIP 8 SEAL APPROACHES (80' X 17' \ 9) 2 = 302 SY
REPLACE BLACK BASE ON RESET STR. = 17' X 90' X 6" \ 27 = 28 CY
1 PW	$ AMOUNT ELIGIBLE	$ FEDERAL SHARE	
PWs:	$2,162.40	$1,621.80	
SUBGRANTEE ADMIN EXP:	$43.25	$43.25	
TOTAL:	$2,205,65	$1,665.05	
GRAND TOTAL: 1 PW			
		$ AMOUNT ELIGIBLE	$ FEDERAL SHARE
_ _	PWs:	$2,162.40	____ $_1,621.80 _ _ _
SUBGRANTEE ADMIN EXP:	$43.25	$43,25
GRANTEE
	TOTAL:	$2,205.65	$1,665.05 ADMIN EXP: $8.33
APPROVED BY: LINDA VIRGILI
PUBLIC ASSISTANCE OFFICER
DATE: 09/17/2002 19:43:27
Page 1 of 1
SATE: 0912012002 FEDERAL EMERGENCY MANAGEMENT AGENCY
PROJECT APPLICATION SUMMARY (P.2)
DISASTER#: '{425
..;KAGE NO: 141
P.A. ID: 2659926500 APPLICANT: KERR (COUNTY)
PW# VSN CAT INF COST SHR PROJECTED COMPL DATE APPROVED PW AMOUNT
pj f'337 0 C N N 01104/2004 527,391.25
Site Number: 1
DAMAGED FACILITY: HERMANN SONS RD.
FACILITY LOCATION: HERMANN SONS RD APPROX. 3 MI. S. SN 27.
SCOPE OF WORK:	WILL BE REMOVED d
B
Y T
A
	UDED FOR MATERIALS PLACED
NOTE WC
HEREFORE
RETURNED O NVENTOR
	WORK COMPLETED:
	REPLACE DAMAGED APPROACH FILL = 150' X 4' X 20' \ 27 =444 CY
	REPAIR FLEX BASE = 150' X 16' X 4" \ 27 = 29 CY
	WORK TO BE COMPLETED:
	REMOVE 48' CULVERT PIPE 30' l = 30 LF (3342 CODE)
	RESTORE DAMAGED 72" X 40' CGM PIPE (CODE 3361)
	RESTORE ADD'L FILL = 150' X i6' X 1.5' \ 27 = 133 CY (GOOF 3020)
	REPLACE FLEX BASE = 150' X 16' X 4" \ 27 = 29 CY (CODE 3089)
	REPAIR DAMAGED ASPHALT SURFACE (150' X 16' \ 9) X 1.5" = SY I IN
	REPLACE SLOPE PROTECTION UPSTREAM = 150' X 15' \ 9 = 250 SY
	REPLACE SLOPE PROTECTION DOWNSTREAM = 150' X 15' \ 9 = 250 SY
	TOTAL 500 SY
	SEE ATTACHED MITIGATION FOR ADDING 1 EA 72" X 40' CGM PIPE.
	1 pW $ AMOUNT ELIGIBLE $ FEDERAL SHARE
	PWs: $27,391.25 $20,543.44
SUBGRANTEE ADMIN EXP: $547.82 $547.82
	TOTAL: $27,939.07 $21,091.26
GRAND TOTAL:	1 PW
	$ AMOUNT ELIGIBLE $ FEDERAL SHARE
	~ws-- -._ _ ~- 327.39t'zr - -Sms43:44 -
	SUBGRANTEEADMIN EXP: $547.82 $047.82 GRANTEE
	TOTAL: $27,939.07 $21,091.26 ADMIN EXP: $105.46
APPROVED BY:	LINDA VIRGILI
	PUBLIC ASSISTANCE OFFICER
DATE:	09/18/2002 19:08:24
Page 1 of i
DATE: 09/13/2002 FEDERAL EMERGENCY MANAGEMENT AGENCY
PROJECT APPLICAT[ON SUMMARY (P.2}
6fSASTER #: 1425
PACKAGE N0: 99
P.A. ID: 265-99265-00 APPLICANT: KERB (COUNTY)
PW# VSN CAT INF COST SHR PROJECTED COMPL DATE APPROVED PW AMOUNT
536 0 C N N 01/04/2004 $9,232.00
Slte Number: 1
DAMAGED FACILITY: WALK BRIDGE IN PARK
FACILITY LOCATION: FLAT ROCK PARK Q 3RD CREEK.
SCOPE OF WORK:	REMOVE DAMAGED CONCRETE SLAB: 9' X 9' \ 9 = 9 SY (CODE 3152)
	INSTALL 2 EA 96' X 20' CGM PIPES 40 LF = (CODE 3362)
	REPLACE EMBANKMENT = [80' X 8' X 10' 127) 1/2 = 118 CY (CODE 3020)
	REPLACE CONCRETE SLAB = 80' X 9' X .5' \ 27 = 13.3 CY (CODE 3200)
	REPAIR BASE = 100' X 10' X 3" \ 27 = 9 CY (3089)
PW# VSN	CAT INF COST SHR PROJECTED COMPL DATE APPROVED PW AMOUNT
545 0	C N N Ot/04I2004 $2,574.00
Site Number: i	
DAMAGED FACILITY:	SPUR 100
FACILITY LOCATION:	SPUR 100 NEAR COUNTY MAINT YARD.
SCOPE OF WORK: MINOR MT'L PLACED SO AS TO GAIN ACCESS. NO DOCUMENTATION FOR WORK PERFORMED.
REPLACE DAMAGED FtLI = 3020 - [25' X 4' X 8" \ 27] = 2 CY
REPLACE DAMAGED SLAB = 20' X 12' X .5 \ 27 = 4.4 CY (CODE 3200)
REPLACE SLOPE PROTECTION 45' X 4' \ 9 = 20 SY (3260)
WORK TO BE COMPLETED:
3020-FILL2CY@$7.00=$14.00
3200 -CONCRETE PAVEMENT = 4.4 CY Q $ 150.00 = $ 660.00
3260 -SLOPE PROTECTION = 20 SY @ $ 2D.00 = $ 400.00
Page 4 of 5
State TEXAS
EWP KERB
Agreement No. 69-7442-3-550
UNITED STATES DEPARTMENT OF AGRICULTURE
NATURAL RESOURCES CONSERVATION SERVICE
PROJECT AGREEMENT
CONTRACTING LOCAL ORGANIZATIONS
THIS AGREEMENT, made by and between Kerr County Commissioner's Court, called the Contracting
Local Organization (CLO); and the Natural Resources Conservation Service, United States Department of
Agriculture, called NRCS.
WITNESSETH THAT:
WHEREAS, under the provisions of Section 216 of Public Law 81-516, Emergency Watershed Protection
Program, and Title IV of the Agricultural Credit Act of 1978, Public Law 95-334, NRCS is authorized to
assist the CLO in relieving hazards created by natural disasters that cause a sudden impairment of a
watershed.
NOW THEREFORE, in consideration of the premises and of the several promises to be faithfully
performed by the parties hereto as set forth, the Contracting Local Organization (CLO) and NRCS do hereby
agree as follows:
A. It is agreed that the following-described work is to be performed at an estimated cost of $88,000.00.
Construction - DSR# - KC 02-04 -The construction consists of stabilizing the road crossing along
Center Point Swing between Comfort and Kerrville which requires one or a mixture of the following
measurements: dumping and placing loose rock riprap, grouting the rock riprap, and the utilization
of gabion baskets. The roadway shall be stabilized and a armored reach between the road and
riverbank established to safely pass storm flows. The estimated cost for the works of improvements
is 75,000.00.
2. The CLO will obtain the services of a Registered Engineer in Texas to prepare design specifications
and drawings including any necessary fieldwork such as surveying and geologic investigation for
,w~fahilization-and.amtoaug-ofxlre~o4vnsireamabufinentsand plungeazea. The~stimated~ostis- -_
$4,000.00.
3. The design documents will be signed and sealed, and suitable for contracting purposes for the above
described construction effort. The estimated costs of engineering design work subject to
reimbursement by NRCS will not exceed six (6) percent of the estimated costs of construction of
works of improvement. The Engineering Design cost is estimated to be $4,500.00.
4. Quality assurance inspection and engineering serves to ensure that construction is performed in
accordance with the design specifications and drawings. The estimated cost is $4,500.00.
R. The Contracting Local Organization (CLO) will:
1. Provide 25% of the cost of the emergency watershed protection measures described in Section A,1.
This cost to the CLO is estimated to be $18,750.00.
i ~ Page 2 of 6
2. Provide certification that real property rights have been obtained for installation of the works of
improvement described in Section A. Certification wilt be provided on Fotm NRCS-ADS-78,
Assurances Relating tp Real Property Acquisrtion. An Attorney's opinion as to the adequacy of real
property rights is required,
3. Appoint a'Contracting Officer and an authorized representative who shall have authority to act for the
Contracting Officer, listing their duties, responsibilities, and authorities. Furnish such information in
writing to the NRCS State Conservationist within thirty days after the effective date of this
agreement.
4. The proposed repairs may exceed 5-acres of disturbance; therefore the Sponsor shall make a
determination of the need for a formal Storm Water Pollution Prevention Plan (SWPPP) under the
EPA NPDES Program. The Sponsor shall pmvide this determination in writing to the MRCS, If
SWPPP is required, the Sponsor shall complete the required Notice of Intent (NOI) and Notice of
Termination (NOT).
5. The Engineering Firm or Sponsor's Quality Assurance Firm shall provide to the NRCS Government
Representative a monthly report on activities occurring with the project. This monthly report shall
indicate design status, any relevant Technical issues, status of construction, list of materials
incorporated in the works of improvement, details on any problems encountered, and information
regarding any field changes. The report should address relevant items as the project dictates,
depending upon whether in planning, design, or construction phase. This report shall be provided b~
the 10th of each month following the month the project agreement is signed until completion of the
rp o~ect.
6. Accept all financial and other responsibility for excess costs resulting from their failure to obtain, or
their delay in obtaining, adequate ]and and water rights, permits, and licenses needed for the works of
improvement described in A.
7. If applicable, complete the attached "Clean Air and Water Certification," and comply with the
attached "Clean Air and Water Clause."
8, Upon acceptance of the completed works from the construction contractor by the CLO, assume
responsibility faroperatinrr and~rtaintertance of the-completed works-itraccordancewith the -- - - -
Operation and Maintenance Agreement. The CLO's Engineer will prepare the Operation and
Maintenance Plan. CLO and NRCS will execute operation and Maintenance Agreement prior to
advertising the project.
9, Be responsible for at1 administrative expenses necessary to arrange for and carry out the works of
improvement described in Section A. These administrative matters include but shall not be limited to
facilities, clerical expenses, and legal counsel, including the fees of such attorney or attorneys
deemed necessary by NRCS to resolve any legal matters.
10. Contract for A&E Services and construction of the works of improvement described in Section A in
accordance with 7 CFR 3016.36, applicable state requirements, and the CLO's procurement
regulations.
1 1. Comply with the applicable requirements in Rttachments A arrd B to this agreement.
Page 3 of 6
L2. Ensure that all contracts for construction of the works of improvement described in Section A include
the provisions contained in Attachment B to this agreement.
13. Provide copies of site maps to appropriate Federal and State agencies for environmentai review.
Notify NRCS of environmental clearance, modification of construction plans, or any unresolved
concerns prior to award of the contracts} for construction of the works of improvetent.
14. Ensure that requirements for compliance with environmental and/or cultural resource laws are
incorporated into the construction contract for the works of improvement described in Section A.
15. Ensure that adequate accident prevention measures are incorporated into the construction contract for
the works of improvement described in Section A. This may require the inclusion of an appropriate
accident prevention clause and supplement such as the NRCS Supplement to OSHA Parts 1910 and
1926, be made a part of the construction contract. Secure written concurrence of the State
Conservationist before approving a waiver or an adaptation of any of the safety provisions.
16. Ensure that requirements for a written release from the contractor of all claims against the
Contracting Local Organization arising by virtue of the contract, other than claims in stated amounts
as may be specifically excepted by the contractor, be incorporated into the terms of the construction
contract and is a condition for final payment to the contractor.
17. Pay the contractor as provided in the contract(s). Submit billings for reimbursement of incurred costs
to NRCS on Form SF-270, Request for Advance or Reimbursement. The request will be supported
by documentation such as the contractor's invoices that will permit NRCS to reasonable assure itself
that such costs were necessary, adequately documented, and incurred for the NRCS cost-shared items
of work described in Section A.
l8. Receive payment under this agreement using electronic funds transfer (EFT) procedures in
accordance with 31 CFR 208. EFT procedures will comply with USDA National Finance Center
(NFC) requirements.
19. Dispose of all claims resulting from the contract; secure prior written concurrence of the State
Conservationist if NRCS funds are involved:
20. Take reasonable and necessary actions to dispose of all contractual and administrative issues arising
out of the contract awarded under this agreement. This includes, but is not limited to disputes,
claims, protests of award, source evaluation, and litigation that may result from the project. Such
actions will be at the expense of the Contracting Local Organization, including any legal expenses.
The Contracting Local Organization will advise, consult with, and obtain prior written concurrence of
NRCS on any litigation matters in which NRCS could have a financial interest.
2l. Hold and save MRCS free from any and all claims or causes of action whatsoever resulting from the
obligations undertaken by the Contracting Local Organization under this agreement or resulting from
the work provided for in this agreement.
22. Take necessary legal action, including bringing suit, to collect from the contractor any monies due in
connection with the contract, or upon request of NRCS, assign and transfer to NRCS any or all
claims, demands, and causes of action of every kind whatsoever which the Contracting Local
Organization has against the contractor or his or her sureties.
Page 4 of 6
I !~
i
23. Arrange for and conduct final inspection of completed works of improvement with MRCS to
determine whether all• work has been performed in accordance with contractual requirements. Secure
written concurrence of the State Conservationist before notifying the contractor of the acceptance of
the job. ,
24. Upon completion and acceptance of a[I work and as provided by the terms of the contract, obtain a
written release from the contractor of all claims against the Contracting Local Organization arising by
virtue of the contract, other than claims in stated amounts as may be specifically excepted by the
contractor.
25. Upon acceptance of the work from the contractor, assume responsibility for operation and
maintenance in accordance with the Operation and Maintenance Agreement.
26. Retain all records dealing with the award and administration of the contract for 3 years from the date
of the Contracting Local Organization's submission of the final request for reimbursement or until
final audit findings have been resolved, whichever is longer. If any litigation is started before the
expiration of the 3-year period, the records are to be retained until the litigation is resolved or the end
of the 3-year period, whichever is longer. Make such records available to the Comptroller General of
the United States or his or her duly authorized representative and accredited representatives of the
Department of Agriculture or cognizant audit agency for the purpose of making audit, examination,
excerpts, and transcriptions.
C. NRCS will:
1. Provide 75% percent of the cost of construction of the works of improvement described in
Section A. 1. This cost to NRCS is estimated to be $56,250.00.
2, Provide 100% of the cost of A&E Services up to the estimated cost of $4,000.00 described in Section
A. 2.
3. Provide l00% of the cost of the Design described in Section A. 3. estimated to be $4,500.00.
4_ Provide 100% of_the cost of the_ Quality Assurance described in Section A. 4. estimated to be _ _
$4,SD0.00.
5. The cumulative amount of technical assistance as detailed in Section C.2-4 above is $13,000.00.
i
6. Provide authorized assistance such as estimates of contract costs, length of contract period, results of
tests and studies as available, site investigations, design and layout, and drawings and specifications.
7. Consult with the Contracting Local Organization as needed in preparing the invitation for bids and
awarding and administering the contract.
8. The following individual is designated as the Government Representative between the Sponsor and
NRCS. Mr. Tim Buscha, Agricultural Engineer
NRCS, Temple State Offece
LO1 South Main 76501
Phone: 254-742-9896
Fax: 254-742-9848
Page 5 of 6
9. Make payment to the Contracting Local Organization covering the NRCS' share of the cost upon
receipt and approval of Form SF-270, withholding the amount of damages sustained by NRCS as
provided for in this agreement. Payment will be made under this agreement using electronic funds
transfer (EFT} procedures in accordance with 31 CFR 208.
D. It is mutually agreed that
1. This agreement shall become null and void 90 calendar days after the date NRCS has executed this
agreement if a contract has not been awarded. The Design, Quality Assurance Plan, and Operation
and Maintenance Plan is due no later than March 30, 2003. Constmction must be completed by no
later than Tune 30, 2003.
2. The State Conservationist may make adjustments in the estimated cost to NRCS set forth in Section A
for constructing the works of improvement. Such adjustments may increase or decrease the amount of
estimated funds that are related to differences between such estimated cost and the amount of the
awarded contract or to changes, differing site conditions, quantity variations, or other actions taken
under the provisions of the contract. No adjustment is to change the cost sharing assistance to be
provided by NRCS as set forth in Section A nor reduce funds below the amount required to carry out
! NRCS' share of the contract.
3. With noted exception for above item 2, this agreement may be amended as mutually agreed by written
amendment duly executed by authorized officials of the signatory parties to this agreement.
4. The contract for constructing the work described in Section A. will not be awarded to the Contracting
Local Organization, or to any firm in which the Contracting Local Organization offecial or any
member of such official's immediate family has direct or indirect interest in the pecuniary profits or
contracts of such firms.
In the event of contractor default, any additional funds properly allocable as construction costs
required [o ensure completion of the job are to be provided is the same ratio as construction funds are
contributed by the parties under the terms of this agreement. Any excess costs including interest
resulting from a judgment collected from the defaulting contractor, or his or her surety, will be
prorated between the Contracting Local Organization and NRCS in the same ratio as construction
funds are contributed under the terms of the agreement.
6: Additt`onaT ui`ndsincTudng tnteresf properly iiZloca~iTe as constructton costs as~etermtned by NRZ'.S; ~-
required as a result of a court judgment in Favor of the contractor, will be provided in the same ratio as
construction funds are contributed under the terms of this agreement. NRCS will not be obligated to
contribute funds under any agreement or commitment made by the Contracting Local Organization
without prior concurrence of NRCS.
NRCS may terminate this agreement in whole or in part if it is determined by NRCS that the
Contracting Local Organization have failed to comply with any of the conditions of this agreement.
NRCS shall promptly notify the Contracting Local Organization in writing of the determination and
reasons for the termination, together with the effective date. Payments made by or recoveries made by
NRCS under this termination shall be in accordance with the legal rights and liabilities of NRCS and
the Contracting Local Organisation.
8. This agreement may be temporarily suspended by NRCS if NRCS determines that corrective action by
[he Contracting Local Organization is needed to meet the provisions of this agreement. Further,
NRCS may suspend this agreement when i[ is evident that a termination is pending.
Page 6 of 6
9. NRCS, at its sole discretion, may refuse to cost share should the Contracting Local Organization, in
administering fhe contract, elect to proceed without obtaining concurrence as set out in Section B. of
this agreement.
10. The famishing of the administrative and technical services by NRCS as set out in Section C is
contingent upon the continuing availability of appropriations by the Congress from which payment
may be made and shall not obligate NRCS if the Congress fails to so appropriate.
11. No Member of or delegate to Congress or Resident Commissioner shall be admitted to any share or
part of this agreement, or to any benefit that may arise therefrom; but this provision shall not be
construed to extend to this agreement if made with a corporation for its general benefit.
12. The program or activities conducted under this agreement will be in compliance the nondiscrimination
provisions contained in the Titles VI and VII of the Civil Rights Act of 1964, as amended; the Civil
Rights Restoration Act of 1987 (Public Law 160-259); and other nondiscrimination statutes: namely,
Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, and the
Age Discrimination Act of 1975. They will also be in accordance with regulations of the Secretary of
Agriculture (7 CFR-I5, Subparts A & B), which provide that no person in the United States shall on
the grounds of race, color, national origin,~age, sex, religion, marital status, or handicap be excluded
from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any
program or activity receiving Federal financial assistance from the Department of Agriculture or any
agency thereof.
KERB COUNTY COMMISSIONER'S COURT
By ~/~ f nn
Title: „` , __~
Date: /-Q~i -~ 3
UNITED STATES DEPARTMENT OF AGRICULTURE
NATURAL RESOURCES CONSERVATION SERVICE
This action authorized at an official meeting
of ,(~e',za ~e,i,~fv Cornet rssiov« s
on the ,2G''~day of vQyadst , 2002, at
f~,e ~ ~yf~ / State of Texas.
A / / ~S .
(Signature)
By:
Title: Acting State Conservationist
Date:
State: Texas
EWP: _ Kerr County
Agreement No: 69-7442-3-549
UNITED STATES DEPARTMENT OF AGRICULTURE
NATURAL RESOURCES CONSERVATION SERVICE
PROJECT AGREEMENT
FORCE ACCOUNT
THIS AGREEMENT, made by and between the Kerr County Commissioners Court, call
the County, and the Natural Resources Conservation Service, United States Department of
Agriculture, called NRCS.
WITNESSETH THAT:
WHEREAS, under the provision of Section 216 of Public Law 81-516, Emergency
Watershed Protection Program, and Title IV of the Agricultural Credit Act of 1978, Public Law
95-334, NRCS is authorized to assist the County in relieving hazards created by natural
disasters that cause impairment of a watershed.
NOW THEREFORE, in consideration of the premises and of the several promises to be
faithfully performed by the parties hereto as set forth, the County and NRCS do hereby agree
as follows:
A. It is agreed that the following described work is to be performed at an estimated cost
of $80,000.00.
Kerr County EWP - DSR's KC-02-O1, 02-03, 02-05, 02-06, and 02-07 -The
sites are located along county roads within Kerr County. The repairs include
roadside and bank stabilization, sediment or debris removal, and structural
stabilization of river crossings. Methods are as follows: Loose rock riprap,
sediment/debris removal, concrete guttering or minor structural work, critical area
shaping, earthfill/excavation, and vegetation.
B. The County will:
Provide 25 percent of the cost of pertorming the emergency watershed
protection measures described in Section A. This cost to the County is
estimated to be $20,000.00.
2. Perform the works described in Section A by force account in accordance with
the Plan of Operations, specifications furnished by NRCS, and specifications
furnished by the County when concurred in by the NRCS. Secure the NRCS
Contracting Officer's concurrence before changing the Plan of Operations.
Page 2 of 6 pages
3. Secure all landrights and permits necessary for completion of the work
described in Section A. Certify landrights have been obtained by providing a
completed copy of form NRCS-ADS-78, Assurances Relating to Real Property
Acquisition. An Attorney's opinion as to the adequacy of land-rights is
required.
4. Accept all financial and other responsibility for excess costs resulting from its
failure to obtain, or its delay in obtaining, adequate land and water rights,
permits, and licenses needed for the work described in Section A.
5. Be responsible for repairing or replacing work performed by the County and
found not to comply with the work requirements attached to this agreement.
The County will assume all costs to repair or replace such defective work.
6. Be responsible to perform the required work with reasonable efficiencies for
labor and equipment inputs. All work will be performed within industry
standards as determined by NRCS for production rates based on labor and
equipment inputs. In the event work is performed at an unacceptable efficiency
level, the County will assume all costs for fhe percentage of work found by
NRCS not to conform to reasonably efficient prosecution of the work.
7. Appoint an authorized representative who shalt have authority to act for the
County, listing their duties, responsibilities and authorities. Furnish such
information in writing to the NRCS Contracting Officer within 15 days after the
effective date of this agreement.
8. Ensure that acquisition for materials necessary to carry out the works described
in Section A will be in accordance with 7 CFR 3016.36, applicable state
requirements, and the County's procurement regulations.
9. Secure the materials necessary to carry out the work in accordance with
specifications furnished NRCS and specifications furnished by the County when
concurred in by the Contracting Officer. Protect all materials to be used in the
work described in Section A and maintain a current record of disbursement and
use of such materials.
10. Ensure that any acquisitions for materials necessary to carry out the works
described in Section A will be in accordance with 7 CFR 3016.36, applicable
state requirements, and the County's procurement regulations.
11. Be responsible for all administrative expenses necessary to arrange for and
carry out the works described in Section A. These administrative expenses
include but shall not be limited to facilities, clerical personnel, and legal counsel
including such attorneys deemed necessary to resolve any legal matters.
Page 3 of 6 pages
12. Submit billings for reimbursement to NRCS on Form SF-270, Request for
Advance or Reimbursement, along with itemization of eligible costs incurred. A
summary of costs for each budget category such as a total of each employee's
hours that were worked on the project and total operating hours for each piece
of equipment used to perform project work will be submitted with each request
for reimbursement.
13. Receive payment under this agreement using electronic funds transfer (EFT)
procedures in accordance with 31 CFR 208. EFT procedures will comply with
USDA National Finance Center (NFC) requirements.
14. Maintain, as a minimum, the following data to support the County's request for
reimbursement:
(a) Invoices covering actual cost of materials; records showing materials
actually used on the work; and disposition of excess materials.
(b) Equipment operating records showing the hourly rate, hours, and dates
actually used on the work. Equipment standby costs will not be subject
to reimbursement.
(c} Daify time records for each employee showing the name, classification,
wage rate, hours, and dates actually employed on the work.
15. Employ competent personnel to cant' out the work.
16. Maintain all equipment used on the work in good operating condition without
cost to NRCS. Equipment shall be operated safely at all times.
17. Arrange for and conduct final inspection of completed works of improvement
with NRCS to determine whether ail work described in Section A has been
performed in accordance with specifications and the plan of operations.
18. Hold and save NRCS free from any and all claims or causes of action
whatsoever resulting from the obligations undertaken by it under this
agreement or resulting from the work provided for in this agreement.
19. Retain all records dealing with direct supervision, labor, equipment and
materials used in the work for 3 years from the date of the completion of the
work described in this agreement. Retain all records dealing with the
administration of the agreement for 3 years from the date of the County's
submission of the final audit findings have been resolved, whichever is longer.
If any litigation is started before the expiration of the 3-year period, the records
are to be retained until the litigation is resolved or 3 years, whichever is longer.
Make such records available to the Comptroller General of the United States or
his duly authorized representative and accredited representatives of the
Page 4 of 6 pages
Department of Agriculture or cognizant audit agency for the purpose of making
audits, examinations, excerpts, and transcripts.
20. Comply with applicable requirements of the Special Provisions, which are
included in Attachment A to this Agreement.
21. Upon determination of technical acceptability of the completed works of
improvement, assume responsibility for operation and maintenance for all
works of improvement described in Section A.
C. NRCS will:
Provide 75 percent of the cost of construction required to install the works of
improvement described in Section A. This cost to NRCS is estimated to be
$60,000.00.
2. Provide authorized assistance, including but not limited to obtaining basic
information; preparation of plan of work; layout and inspection services, and
quality control during performance of the work.
3. Provide the services of a Government Representative and Government
Inspector, as necessary.
4. Make payment to the County for NRCS' share of the cost upon receipt and
approval of Form SF-270. Payment will be made under this agreement using
electronic funds transfer (EFT) procedures in accordance with 31 CFR 208.
5. Be available to conduct progress checks and participate in final inspection of
the completed works to determine whether all work described in Section A has
been performed in accordance with the applicable requirements.
D. It is mutually agreed that:
This agreement is effective the date it is fully executed by all parties to this
agreement. It shall become null and void 30 calendar days after the date
NRCS has executed this agreement in the event the work has not been
commenced. The completion date for work under this agreement is as stated
in the attached Plan of Operations for this project.
The Contracting Officer may make adjustments in the estimated cost to NRCS
set forth in C.1. for performing the works described in Section A. No
adjustment shall change the cost-sharing assistance to be provided by NRCS
as set forth in C.1. nor reduce funds below the amount required to provide
NRCS' share of the cost.
Page 5 of 6 pages
3. This agreement may be amended by written amendment as mutually agreed by
both parties.
4. The procurement of materials necessary for accomplishing the works of
improvement described in Section A will not be made from the County, or firms
in which any official of such organization or any member of such an official's
immediate family has direct or indirect financial interest.
5. NRCS may terminate this agreement in whole or in part when it is determined
by NRCS that the County has failed to comply with any of the conditions of this
agreement. NRCS shall promptly notify the County in writing of the
determination, reasons for the termination, together with the effective date.
Payments made by or recoveries made by NRCS under this termination shall
be in accord with the legal rights and liabilities of NRCS and the County.
6. In the event of default of any vendor, any excess costs collected from the
defaulting vendor are to be prorated between the County and NRCS in the
same ratio as funds are contributed under the terms of this agreement.
7. This agreement may be temporarily suspended by NRCS if NRCS determines
that corrective action by the County is needed to meet the provisions of this
agreement. Further, NRCS may suspend this agreement if it is evident that a
termination is pending.
8. NRCS, at its sole discretion, may refuse to cost-share should the County elect
to proceed without obtaining concurrence as set out in Section B of this
agreement.
9. The furnishing of financial and other assistance by NRCS is contingent upon
the continuing availability of appropriations by the Congress from which
payment may be made shall not obligate NRCS upon failure of the Congress to
so appropriate.
10. No Member of or delegate to Congress or Resident Commissioner shall be
admitted to any share or part of this agreement, or to any benefit that may arise
therefrom; but this provision shall not be construed to extend to this agreement
if made with a corporation for its general benefit.
11. The program or activities conducted under this agreement will be in compliance
with nondiscrimination provisions contained in the Titles VI and VII of the Civil
Rights Act of 1964, as amended; the Civil Rights Restoration Act of 1987
(Public Law 100-259); and other nondiscrimination statues; namely, Section
504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of
1972, and the Age Discrimination Act of 1975. They will also be in accordance
with regulations of the Secretary of Agriculture (7 CFR-15, Subparts A & B),
which provide that no person in the United States shall on the grounds of race,
color, national origin, age, sex, religion, marital status, or handicap be excluded
Page 6 of 6 pages
from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under any program or activity receiving federal financial
assistance from the Department of Agriculture or any agency thereof.
KERR COUNTY COMMISSIONER'S COUR
B ~ ~
`--- JNf ?.vle
Title: ~ ~ ~~.--
-~
Date: /' ~ -a
United States Department of Agriculture
Natural Resources Conservation Service
By:
Title:
T This action authorized at an official meeting
of the Kerr County Commissioner s Court on
the 2G>'~ day of ~i~ 2002,
at E Hf ,State of Texas.
Q.¢ii...
(Signat~ure~)~ ~
(Title)
f
t ~
Date:
PROJECT BUMMAKY PAGE 4 ~
i
Please review Page 13 for further instructions.
PROJECT BENEFICIARY INFORMATION
All applicants must provide the total number of project beoeficiaries. From the total project
beneficiaries, the applicant must provide the number of persons in each of the sex, race and Hispanic
origin categories.
Total Project Beneficiaries: 2.753
American/ Asian &
Alaskan Pacific
Male Female White Black Hispanic Native Islander Other
2,362 6 390 9 6
BENEFICIARY IDENTIFICATION METHOBS
If the applicant is using the TCDP survey to identify beneficiaries, answer questions (a), (b), and (c).
Appendix III contains specific guidelines for conducting a survey.
(a) How many households/fanulies will be assisted?
(b) How many of the households/families responded to the survey?
(c) What year(s) was the survey started and cpmpleted?
Lf the applicant is using 1990 Census information to identify beneficiaries, answer questions (d) & (e).
(d) Has the applicant provided the required Census map?
Yes _ No _
(e) List all census tract, block numbering areas, oc block groups, (full and partial} included in the project area.
For city or countywide projects, simply indicate "Alt".
Provide the number of project beneficiaries identified through each of the following methods:
Number Of Beneficiaries Identified Through TCDP Surveys:
Number Of Beneficiaries Identified Through 1990 Census Infom~ation:
Number Of Beneficiazies Identified Through Area Benefit Methods:
Number Of Beneficiaries Identified Through Housing Activity Methods:
Number Of Beneficiaries Identified Through Limited Clientelo Methods:
17
Derr Gouty
.Texas
iN~L1~S.Dry e1..US"Ql~L'r.Q. l9 //
raraic~a orE
~.b Ca. ~ b. leas
p DeWN
KERB COUNTY, TEXAS
A SUBMISSION TO THE UNITED STATES
DEPARTMENT OF JUSTICE
VOTING RIGHTS DIVISION
PRE-CLEARANCE SECTION
A SUBMISSION FOR THE REAPPORTIONMENT
OF COUNTY COMMISSIONERS COURT PRECINCTS
DATE OF SUBMISSION:
10/14/91
PREPARED FOR THE COUNTY BY:
ALLISON 8~ ASSOCIATES
The Wahrenberger House
208 West 14th Street
Austin, Texas 78701
(512) 482-0701 Telephone
(512) 480-0902 Fax
FOR INFORMATION REGARDING
THIS SUBMISSION, PLEASE
CONTACT ALLISON 8~ ASSOCIATES
TY.9'.t-~~.
KERR -, ~,, ~nc,t
- ~n~r,~,k~l~. r r
ONP~~pS JpooD~
viooQ~o
~~,
~ ,,- r~
., r
^ ,j~,
ON~,Opp1
~p0013
Yl00003
~pp004
~QOOOti
~p0005
NPOOO~ JP000&
~p0007 ~ Vf0~t5
JP0001
JpD002
~p0062
Npp002
Miles
~~~~, ~.
Kerr
PRECINCT 0001
Working Flle
Appendix B
0002

Tommy Tomlinson
KERR COUNTY AUDITOR
February 28, 2003
To Whom It May Concern:
Total projected fund balance for all funds at 9-30-2003 is $5,557,317; of that amount
$1,209,045 is restricted for special use and can not be used for general operations. The
operating budget for fiscal yeaz 2002-03 is $14,026,989; we anticipate that the 2003-04
operating budget will increase by a minimum of 2.5% ($350,674). The policy of Kerr
County is to maintain a fund balance at the end of each fiscal year at 25% of the
operating budget ofthe next fiscal yeaz. The reserve is needed for working capital for the
months of October, November, and December as most of our tax revenue is not collected
until the end of December and the months of January and Februazy. We estimate that our
operating capital needs to be a minimum of $3,594,000 at 9-30-03.
Tommy Tomlinson
Kerr County Auditor
700 MAIN, ROOM 103 (830) 792-2235 KERRVILLE, TEXAS 78028
TABU - BENE,~IT TO LOW AND~ODERATE INCOME PE~t~QNS
A.


ACTIVITY
NUMBER	B.



CTIVITY NAME	C.
METHOD
TYPE TO
COMPLETE
ACTIVITY	D.

NUMBER OF
PERSONS
TO BENEFIT	E.
NUMBER OF
LOW(MOD
PERSONS
TO BENEFIT	F,

PERCENT
LOW/MOD
BENEFIT	G.



CDP FUNDS	H.


OTHER FUNDS
SHOW SOURCE	I.



OTAL FUNDS
	NRCS Erosion/Drain	ge						
	Sites 6-B, 13-A, 15							
	16, 17 & 18					38,409.91	115,229.72	153,639.63
	FEMA							
	All other sites					44,481.08	133,433.25	177,924.33
30	ENGINEERING/ARCHITECTURAL		N/A	N/A	N/A	75.00	2,625.00	3,500.0
	SERVICES							
	BASIC SERVICES							
	SPECIAL SERVICES							
32	GENERAL ADMINISTRATION		NJA	N/A	N!A			
	TOTALS	NIA	2.756		NIA	83,765.99	251,297.97	335,063.96
RDMINISTRATIYE FUND3 ARE LIMBED TO 18°h OF THE TOTAL TCDP CONSTRUCTION AND ACQUISITION/RELOCATION DOLLARS REQUEST
METHOD TYPE TO COMPLETE ACTIVITY: CONTRACT=1 FORCE ACCOUNT LABOR=3 COMBINATION=3
25
1
2
3
4
5
6
7
8 KERR COUNTY COMMISSIONERS COURT
9 Regular Session
10 Tuesday, October 15, 2002
11 9:00 a.m.
12 Commissioners' Courtroom
13 Kerr County Courthouse
14 Kerrville, Texas
15
16
17
18
19
20
21
22
PRESENT: FREDERICK L. HENNEKE, Kerr County Judge
23 H. A. "BUSTER" BALDWI N, Commissioner Pct. 1
WILLIAM "BILL" WILLIAMS, Commissioner Pct. 2
29 JONATHAN LETZ, Commissioner Pct. 3
25 ABSENT: LARRY GRIFFIN, Commissioner Pct. 4
z
1	I N D E X	
	October 15, 2002	
2	P	AGE
2.1	Quitclaim Deed from Kerr County to Center Point	
3	I.S.D. for 0.234 acres of land known as Ave. B	9
2.17	Selection of consulting architect for HCYEC	
4	renovation/expansion project	13
2.2	Advertising for bid on lease of new motor grader	49
5 2.5	PUBLIC HEARING - revision of plat of the	
	Y.O. Ranchlands, Lots 17, 18, & 19	47
6 2.6	Approve final revision of plat, Y.O. Ranchlands,	
	Lots 17, 18, & 19	48
7 2.3	Clarification of Letter of Credit form letter	51
2.4	Cancel and vacate Kerrville's Pleasure Cliff	
8	Subdivision, set public hearing date	59
2.7	Update on July flood damage, repair schedule,	
9	and FEMA assistance	57
2.12	Adopt order amending Annual Determined Contribution	
10	Rate Plan for January 2003 through December 2003	66
2.8	Interlocal participation agreement with Texas	
11	Local Government Purchasing Cooperative	67
2.9	Approve polling locations per Texas Election Code	69
12 2.10	Approve various contracts and authorize County	
	Judge's signature	71
13 2.24	Approve contract with Hill Country Alternative	
	Dispute Resolution Center	72
14 2.11	Approve tax collection contract with U.G.R.A.	73
2.13	Reclassification of Jail Administrator position	
15	from 21/1 to 21/8	74
2.19	Chanqe Order #1 for Kerrville South Wastewater	
16	Collection Project	81
2.15	Proclamation declaring November 18-22 as Flood	
17	Awareness Week	82
2.16	Resolution recognizing impact of Zion Lutheran	
18	Church during last 100 years	83
2.18	Resolution calling for more equitable distribution	
19	of motor fuels tax collected by State of Texas	84
2.19	Ratify application for West Nile Virus funding	85
20 2.20	Authorize County Judge to brief Kerrville City	
	Council on expansion/renovation plans for HCYEC	88
21 2.21	Ratify proclamation declaring October 12, 2002,	
	as Rod Kennedy Day	90
22 2.25	Apply for extension of time for compliance with	
	Health Insurance Portability s Accountability Act	91
23 2.26	Authorize Judge to make statement in support of	
	Holdsworth Drive project at TexDOT public hearing	93
24 2.27	Select County representation, Caldwell v. Rylander	94
2.22	Appointment of Kerr County 911 Board member	97
25 2.23	Hiring part-time Kerr County Address Coordinator	98
---	Adjourned	99
57
1 DODGE HENNEKE: Opposed, same sign.
2 (No response.)
3 DODGE HENNEKE: Motion carries. Thank you,
4 Franklin. Item -- want to take a break?
5 COMMISSIONER LETZ: Can we get the next one
6 done? That way Road and Bridge can get done.
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
24
25
DODGE HENNEKE: We can do Item Number 7,
update on the damage from the July floods, repair schedule,
and FEMA assistance. Commissioner Letz?
COMMISSIONER LETZ: I just put this on the
agenda just to receive an update as to where we were on
receiving any financial assistance from FEMA related to the
July floods, and also an idea as to where Road and Bridge
was on repairs related from that flood. That's it.
Leonard?
MR. ODOM: As you see before you, there's 37
sites. Part of those are Category A and B. So, we
originally had put in about 70 sites that was damaged. Part
of that was delineated down to less than $1,000, they did
not pay us for. So, these are the 30 -- 35 or 37 sites all
together that were approved by FENA. The total amount of
Road and Bridge was $315,092.28. Federal share was
$236,349.21, and then the 25 percent is $78,773.07. So,
what we have is about a quarter of a million dollars worth
of damage that we've received funds for. The Judge signed
10-15-02
58
1
2
3
4
5
6
7
8
9
10
11
12
13
19
15
16
17
18
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20
21
22
23
24
25
off on that paperwork, and we've submitted that in. At this
time, I believe, off the top of my head, I would say of
these 35, we have about 70 -- 73 percent of those items
complete. But in that, of course, those are the -- we have
some bigger items that are not. You'll see they're
color-coded. Those that are yellow are completed since we
talked to FEMA. The blue are -- still needs to be
completed, and there's a percentage thereof.
And then, of course, what we did not have on
there was -- this is FEMA. NRCS had seven sites. I didn't
give you that, because it's somewhat ambiguous because of --
they put down the sites and they did not put all the dollar
figures down. Hermann Sons, I had no data on the bridge-
Part of the sites along River Road were not completed. Some
o£ them had to do with drainage, gaging baskets, things like
that. They did not give me any numbers, so I'm sort of in
limbo, but that total that they had a figure was $97,825. I
sort of figure that that might increase 50 to -- 50 percent
more, maybe $75,000 total with the gagings, and all that's
going to be expensive, so I'm not quite sure. Hermann Sons,
there will be some money on Hermann Sons Bridge, but that
project's not to replace the -- the bridge, Commissioner.
Neither did FEMA. I think FEMA gave me about $2,200 for the
approaches. Tim Bushka is working on that, out of Temple.
At the time that I went with the
10-15-02
59
1
2
3
9
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
representatives £rom NRCS, Tim wasn't there and they
couldn't give any data on it, but they were talking about
demolition of the old structure and trying to pull those
structures out, the rail cars. And we had -- we thought we
could pull them out. We can't. I had two winch trucks down
there; we couldn't budge them. I called Joe Franklin back.
I just told him that we could not participate in that; that
the hammer that we thought we could break up that concrete,
the -- Holt says do not put it in water. It will blow the
seals and possibly -- could make the head explode. So, we
just said we do not have the equipment to do that. So, I
don't know where that would be.
COMMISSIONER LETZ: So, do you have any idea
when -- what Tim is going to do, when he's going to -- how
much --
MR. ODOM: I'm not quite sure. I asked Joe
to get back with me, and Joe was on vacation last week. We
did put in a call back to Tim, but, you know, he's so --
he's never in Temple.
COMMISSIONER LETZ: Right.
MR. ODOM: And I'm not quite sure -- at the
time, the question Z had was what about it, and they said
Tim is handling it. So, that's all I know at this point
till I get a reply. It does not look like we will
participate -- I mean get much participation like we did
10-15-02
60
1
2
3
4
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
24
25
last year.
COMMISSIONER LETZ: But, I mean, do you think
they'll probably at least get the cars out of the river?
Railroad cars?
MR. ODOM: Well, the railroad cars, I think
that's possible. But, see, there's no -- I need to get with
Tim; I have to rebuild that pad out there to even put a
crane out there.
COMMISSIONER LETZ: Right. I mean, I'm
thinking more first step before anything gets done. I mean,
no matter what happens with the bridge, the railroad cars
need to come out of the river, in my opinion, if possible.
MR. ODOM: Oh, I don't disagree. I thought
we could winch them out, but we discovered too much debris,
and one's laying on top of another one, and I just couldn't
move it.
COMMISSIONER BALDWIN: I was on the phone
last week with the mayor of Karnes City, Texas, and his
first question was about those railroad cars in your
precinct. I wasn't about to try to answer.
COMMISSIONER LETZ: They're famous.
COMMISSIONER BALDWIN: Well-known, here and
far.
COMMISSIONER LETZ: Okay, good.
JDDGE HENNEKE: Tommy, have we actually
10-15-02
61
1 received any money from FEMA?
2 MR. TOMLINSON: I'm not sure. I don't think
3
4
5
6
7
6
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
24
25
we have.
MR. ODOM: I don't believe we have. They
told me by the time you -- when you receive that paperwork,
it was about two to three weeks, they said, and then after
we sent that in and that paperwork was processed, it would
be another two or three weeks, we should get our money.
Because it's not a large -- we're not over $52,000 on each
incident, so we feel that that 236 would be coming pretty
soon, within another week or so, I would -- maybe toward the
end of the week or next week, we may receive something.
COMMISSIONER WILLIAMS: Leonard, have we
satisfied or will we have satisfied our 25 percent share
with in-kind services, or do we have money to pay out?
MR. ODOM: At this point, I think I've -- out
of the 236, to answer your question, I don't have a firm
answer for you. I believe that the 25 percent would cover
my expenses. Again, remember, NRCS is there, and I don't
have a firm number on that yet. It's a lot of concrete, and
that 25 percent gets hit pretty -- when I can't do a lot of
this. So, I feel that I'm going to be close to a quarter of
a million. Z remember originally I asked for 125 up to a
quarter of a million, so we might be close to that
75 percent. But, we're going to try to do it for that. I
10-15-02
62
1 still have some major projects to complete.
2 COMMISSIONER LETZ: Do you think -- are you,
3 I guess, content with FEMA's amount they approved for each
4 item? I mean, basically, they're going --
5 MR. ODOM: They were basically fair. You
6 know, it's a judgment call. The individual I had is -- was
7 somewhat harder than -- than the gentleman 10 years ago; his
8 pencil didn't move as much. And, so, you know,
9 across-the-board, I think it was -- he was fair to us.
10 COMMISSIONER LETZ: My final question, do we
11 recoup anything, like on Hermann Sons Road, where -- back by
12 Mr. Daughtry's property?
13 MR. ODOM: Yes.
14 COMMISSIONER LETZ: Where the road washed out
15 three times during the flood?
16 MR. ODOM: Right.
17 COMMISSIONER LETZ: Do we get any -- do we
18 recoup any of that money of our work during that period? Is
19 that included in here?
20 MR. ODOM: That was all part of it. You'll
21 see Hermann Sons twice. It says Hermann Sons Road, and then
22 it says Hermann Sons Bridge. So, Hermann Sons Bridge is a
23 separate incident. The Hermann Sons is part of that roadway
24 going up to the old structure, and then the back end of
25 that. So, we did get money there for that structure, and
10-15-02
63
1
2
3
4
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
24
25
that will probably be the last one that we try to pull --
pull down. It's still functional. I just went over it
Friday, and that's going to take two 76-inchers and concrete
rip raps, so that's an expensive incident. We'll look at
that at the last -- we'll try and knock out the dirt work
and finish everything else up six months from the time the
Judge signed that paper, which was what, September the 23rd?
JUDGE HENNEKE: 25th, I think it was.
MR. ODOM: Something like that. It's the
latter part of September; we have six months.
COMMISSIONER WILLIAMS: Leonard, I do have
one question on Elm Pass Road. I noticed on your list here
that you're at the 90 percentile in terms of work, and it
notes sealcoating, but some of the folks who live on that
road have indicated to me that there's still some major
drainage problems just past Starlite -- entrance to
Starlite, in between that and Pecan Valley, where there was
at one time a -- a culvert that -- that we removed, but in
removing it, we've created some other problems in this most
recent rains, 3, 4 inches of rain. They indicated there's
still some problems in that area. Are you familiar with
that?
MR. ODOM: No, sir, I'm not.
COMMISSIONER WILLIAMS: Maybe you and I
should take a run out there.
10-15-02
DIVISION OF
~,~P'CE DF~
x
~~
r
EMERGENCY MANAGEMENT
TEXAS DEPARTMENT OF PUBLIC SAFETY
RICK PERRY P.O. Box 4087, Austin, Texas 78773-0228	THOMAS A. DAVIS, JR.
Governor 5805 N. Lamar Blvd.	Director
512 424 2138 /Fax 512 424 2444	
	JACK COLLEY
	Coordinator
September 25, 2002
The Honorable Fred Henneke, County Judge
Kerr County
700 Main
4010 San Antoino
Kerrville, Texas 78028
RE: Severe Storms and Flooding, FEMA 1425 DR TX
Dear The Honorable Henneke:
The enclosed packages, numbers 53, 73, 8 82, are supplements to your FEMA Public Assistance grant
and are currently being processed for payment.
Please note the PW completion dates on the Project Application Summary (P.2). Every effort should be
made to ensure that the original completion dates are met. If additional time is required, you will need to
submit a written request for a time extension to our office. The reason for delay, the percentage of work
that has been completed and the anticipated completion date must be provided for each PW requiring an
extension. It is important to remember that the reason for delay must be based on extenuating
circumstances or unusuat project requirements that are beyond the control of your jurisdiction or
organization.
The attached Project Completion and Certification Report (P.4) must be completed and returned to our
office within 60 days of completing all the approved work. You will need to indicate the completion date
and the actual amount spent for each project, sign and date the certification page, and mail the P 4 to our
office.
As a reminder, all approved PWs are subject to State and Federal review. Therefore, complete records
and cost documents must be maintained for at least three years from the date the last project is
completed or from the date final payment is received (whichever is later).
Should you wish to appeal any of the determinations made in this supplement, you will have 60 days from
the date of this letter to submit documentation that would support your position.
If you have any questions, please contact John Latham at 210-697-4553.
Sincerely,
uke Mazurek
State Coordinating Officer
Enclosures
DIVtStON OF
MANAGEMENT
TEXAS DEPARTMENT OF PUBLIC SAFETY
RICK PERRY P.O. Box 4087, Austin, Texas 78773-0228 THOMAS A. DAVIS, JR.
Governor 5805 N. Lamar Blvd. Director
512 424 2138 /Fax 512 424 2444
JACK COLLEY
Coordinator
September 25, 2002
The Honorable Fred Henneke, County Judge
Kerr County
700 Main
4010 San Antoino
Kerrville, Texas 78028
RE: Severe Storms and Flooding, FEMA 1425 DR TX
Dear Judge Henneke:
The enclosed packages, numbers 99 & 117, are supplements to your FEMA Public Assistance grant and
are currently being processed for payment.
Please note the PW completion dates on the Project Application Summary (P.2). Every effort should be
made to ensure that the original completion dates are met. If additional time is required, you will need to
submit a written request for a time extension to our office. The reason for delay, the percentage of work
that has been completed and the anticipated completion date must be provided for each PW requiring an
extension. It is important to remember that the reason for delay must be based on extenuating
circumstances or unusual project requirements that are beyond the control of your jurisdiction or
organization.
The attached Project Completion and Certification Report (P.4) must be completed and returned to our
office within 60 days of completing all the approved work. You will need to indicate the completion date
and the actual amount spent for each project, sign and date the certification page, and mail the P.4 to our
office.
As a reminder, all approved PWs are subject to State and Federal review. Therefore, complete records
and cost documents must be maintained for at least three years from the date the last project is
completed or from the date final payment is received (whichever is later).
Should you wish to appeal any of the determinations made in this supplement, you will have 60 days from
the date of this letter to submit documentation that would support your position.
If you have any questions, please contact John Latham at 210-697-4553.
Sincerely,
uke Mazurek
State Coordinating Officer
Enclosures
DIVISION OF
y~A'CE OFT~e
w
S
r
EMERGENCY MANAGEMENT
TEXAS DEPARTMENT OF PUBLIC SAFETY
RICK PERRY P.O. Box 4087, Austin, Texas 78773-0228 THOMAS A. DAVIS, JR.
Governor 5805 N. Lamar Blvd. Director
512 424 2138 /Fax 512 424 2444
JACK COLLEY
Coordinator
September 28, 2002
Judge Fred L. Henneke
700 Main St.
Kerrville, Texas 78028-5327
RE: Severe Storms and Flooding, FEMA 1425 Dr
Dear Judge Henneke:
The enclosed package, number 156, is a supplement to your FEMA Public Assistance grant and is
currently being processed for payment.
Please note the PW completion dates on the Project Application Summary (P.2). Every effort should be
made to ensure that the original completion dates are met. If additional time is required, you will need to
submit a written request for a time extension to our office. The reason for delay, the percentage of work
that has been completed and the anticipated completion date must be provided for each PW requiring an
extension. It is important to remember that the reason for delay must be based on extenuating
circumstances or unusual project requirements that are beyond the control of your jurisdiction or
organization.
The attached Project Completion and Certification Repon (P.4) must be completed and returned to our
office within 60 days of completing all the approved work. You will need to indicate the completion date
and the actual amount spent for each project, sign and date the certification page, and mail the P.4 to our
office.
As a reminder, all approved PWs are subject to State and Federal review. Therefore, complete records
- -
and cost documents must be maintained for at least three years from the date the last project is
completed or from the date final payment is received (whichever is later).
Should you wish to appeal any of the determinations made in this supplement, you will have 60 days from
the date of this letter to submit documentation that would support your position.
If you have any questions, please contact John Latham at 210-697.4553.
Sincerely,
~j ,,,~
` uke Mazurek // ~~+~
State Coordinating Officer
Enclosures
O~P~E eFT
m
S
t'
DIVISION OF EMERGENCY MANAGEMENT
TEXAS DEPARTMENT OF PUBLIC SAFETY
RICK PERRY P.O. Box 4087, Austin, Texas 78773-0228 THOMAS A. DAVIS, JR.
Governor 5805 N. Lamar Blvd. Director
512 424 2138 /Fax 512 424 2444
JACK COLLEY
Coordinator
September 28, 2002
Judge Fred L. Henneke
700 Main, Room 101
Kerrville, Texas 78028-5327
RE: Severe Storms and Flooding, FEMA 1425 Dr
Dear Judge Henneke;
The enclosed packages, numbers 128 and 141 ,are supplements to your FEMA Public Assistance grant
and are currently being processed for payment.
Please note the PW completion dates on the Project Application Summary (P.2). Every effort should be
made to ensure that the original completion dates are met. If additional time is required, you will need to
submit a written request for a time extension to our office. The reason for delay, the percentage of work
that has been completed and the anticipated completion date must be provided for each PW requiring an
extension. It is important to remember that the reason for delay must be based on extenuating
circumstances or unusual project requirements that are beyond the control of your jurisdiction or
organization.
The attached Project Completion and Certification Report (P.4) must be completed and returned to our
office within 60 days of completing all the approved work. You will need to indicate the completion dale
and the actual amount spent for each project, sign and date the certification page, and mail the P.4 to our
office.
As a reminder, all approved PWs are subject to State and Federal review. Therefore, complete records
and cost documents must be maintained for at least three years from the date the last project is
completed or from the date final payment is received (whichever is later).
Should you wish to appeal any of the determinations made in this supplement, you will have 60 days from
the date of this letter to submit documentation that would support your position.
If you have any questions, please contact John Latham at 210-697-4553.
Sincerely,
,1 ~ , ~ ,~ a~~w~
/Duke Mazurek
State Coordinating Officer
Enclosures
DIVISION OF
MANAGEMENT
TEXAS DEPARTMENT OF PUBLIC SAFETY
RICK PERRY P.O. Box 4067, Austin, Texas 78773-0228
Governor 5805 N. Lamar Blvd.
512 424 2138 I Fax 512 424 2444
October 3, 2002
The Honorable Fred Henneke, County Judge
Kerr County
700 Main St. -Room 101
Kerrville, Texas 78028-5327
RE: Severe Storms and Flooding, FEMA 1425 DR TX
Dear Judge Henneke:
THOMAS A. DAVIS, JR.
Director
JACK COLLEY
Coordinator
The enclosed package, number 183 is a supplement to your FEMA Public Assistance grant and is
currently being processed for payment.
Please note the PW completion dates on the Project Application Summary (P.2). Every effort should be
made to ensure that the original completion dates are met. If additional time is required, you will need to
submit a written request for a time extension to our office. The reason for delay, the percentage of work
that has been completed and the anticipated completion date must be provided for each PW requiring an
extension. It is important to remember that the reason for delay must be based on extenuating
circumstances or unusual project requirements that are beyond the control of your jurisdiction or
organization.
The attached Project Completion and Certification Report (P.4) must be completed and returned to our
office within 60 days of completing all the approved work. You will need to indicate the completion date
end the aciv~l amounTSpent for eactrpraJ~ct; signand~at~the~ertfftcation-page; and matt that}4~to~ur
office.
As a reminder, all approved PWs are subject to State and Federal review. Therefore, complete records
and cost documents must be maintained for at least three years from the date the last project is
completed or from the date final payment is received (whichever is later).
Shoufd you wish to appeal any of the determinations made in this supplement, you will have 60 days from
the date of this letter to submit documentation that would support your position.
If you have any questions, please contact John Latham at 210-697-4553.
Sincerely,
4
,O
~~, t Duke Mazurek/ `%e/1
~ `~` State Coordinating Officer
Enclosures
y~ATa oFT I /"t-<-b~
s
r
DIVISION OF EMERGENCY MANAGEMENT
TEXAS DEPARTMENT OF PUBLIC SAFETY
RICK PERRY P.O. Box 4087, Austln, Texas 787730228 THOMAS A. DAVIS, JR.
Governor 512.424.2138 /Fax 512.424.2444 Director
JACK COLLEY
Coordinator
November 18, 2002
The Honorable Fred Henneke
Kerr County Judge
700 Main
Kerrville, Texas 78028
RE: Severe Storms and Flooding, FEMA 1425 DR TX
Dear Judge Henneke:
The enclosed package, number 228, is a supplement to your FEMA Public Assistance grant and
is currently being processed for payment.
Please note the PW completion dates on the Project Application Summary (P.2.). Every effort
should be made to ensure that the original completion dates are met. If additional time is
required, you will need to submit a written request for a time extension to our office. The reason
for delay, the percentage of work that has been completed and the anticipated completion date
must be provided for each PW requiring an extension. It is important to remember that the reason
for delay must be based on extenuating circumstances or unusual project requirements that are
beyond the control of your jurisdiction or organization.
The attached Project Completion and Certification Report (P.4.) must be completed and returned
to our office within 60 days of completing all the approved work, You will need to indicate the
completion date and the actual amount spent for each project, sign and date the certification
page, and mail the P.4 to our office.
As a reminder, all approved PWs are subject to State and Federal review. Therefore, complete
records and cost documents must be maintained for at least three years from the date the last
project is completed or from the date final payment is received (whichever is later).
Should you wish to appeal any of the determinations made in this supplement, you will have 60
days from the date of this letter to submit documentation that would support your position.
!f you have any questions, please contact John Latham at (512) 424-5057
Si cerely,
~r~
~uke Ma2Lrek
State Coordinating Officer
ETM:jdl
Enclosure
DATE: 9/30/2002 FED
PU

APPLICANT: 265-99265-00 KERB (COUNTY)
Cost
PKG Date Approved PW CAT INF Share I	RAL EMERGENCY MANAGEMENT AGENCY
LIC ASSISTANCE GRANT SUMMARY (P.5)
Disaster#: 1435-DR State: TX


Project Amount Federal Share	




ubgrantee Admin	PAGE: 1




otal Approved
43 09/03/2002 02:09 263-0	B	N	N ',	$29,612.00	$22,209.00	$888.36	$23,097.36
261-0	C	N	N	$1,990.00	$1,492.50	$59.70	$1,552.20
265-0	C	N	N	$2,314.00	$1,735.50	$69.42	$1,804.92
APPLICANT TOTAL IN PKG 43 (3 P	Ws)		~
I	$33,916.00	$25,437.00	$1,017.48	$26,454.48
53 09/04/2002 10:09 297-0	C	N	N	$1,897.00	$1,422.75	$56.91	$1,479.66
298-0	C	N	N	$1,222.00	$916.50	$36.66	$953.16
300-0	C	N	N	$4,274.00	$3,205.50	$128.22	$3,333.72
302-0	C	N	N	$1,772.00	$1,329.00	$53.16	$1,382.16
354-0	C	N	N	$2,553.00	$1,914.75	$76.59	$1,991.34
356-0	C	N	N	$11,264.00	$8,448.00	$337.92	$8,785.92
360-0	C	N	N	$16,708.40	$12,531,30	$501.25	$13,032.55
APPLICANT TOTAL IN PKG 53 (7 PWs)			$39,690.40	$29,767.80	$1,190.71	$30,958.51
73 09/09/200205:09 371-0	C	N	N	$4,225.00	$3,168.75	$126.75	$3,295.50
373-0	C	N	N	$1,178.00	$883.50	$35.34	$918.84
377-0	C	N	N	$2,180.00	$1,635.00	$65.40	$1,700.40
378-0	C	N	N	$12,964.00	$9,723.00	$388.92	$10,111.92
379-0	C	N	N	$4,225.00	$3,168.75	$126.75	$3,295.50
380-0	C	N	N	$5,944.00	$4,458.00	$135.10	$4,593.10
389-0	C	N	N	$7,951.00	$5,963.25	$159.02	$6,122.27
APPLICANT TOTAL IN PKG 73 (7 PWs)			$38,667.00	$29,000.25	$1,037.28	$30,037.53
82 09/11/200206:09 405-0	C	N	N	$38,298.80	$28,724.10	$765.97	$29,490.07
421-0	C	N	N	$20,343.00	$15,257.25	$406.86	$15,664.11
424-0	C	N	N	$3,470.00	$2,602.50	$69.40	$2,671.90
427-0	C	N	N	$11,499.00	$8,624.25	$229.98	$8,854.23
APPLICANT TOTAL IN PKG 82 (4 PWs)			~ $73,610.80	$55,208.10	$1,472.21	$56,680.31
99 09/13/2002 12:09 500-0	A	N	N	$3,310.00	$2,482.50	$66.20	$2,548.70
423-0	C	N	N	$2,542.00	$1,906.50	$50.84	$1,957.34
425-0	C	N	N	$33,514.00	$25,135.50	$670.28	$25,805.78
502-0	C	N	N	53,479.40	$2,609.55	$69.59	$2,679.14
504-0	C	N	N	53,378.20	$2,533.65	$67.57	$2,601.22
505-0	C	N	N	57,040.00	$5,280.00	$140.80	$5,420.80
508-0	C	N	N	~' 040.00	$1,530.00	$40.80	$1,570.80
509-0	C	N	N	5~ 567.00	$5,675.25	$151.34	$5,826.59
1
PATE: 9130/2002 FED
PU~

APPLICANT: 265-99265-00 KERR (COUNTY)
Gosi
PKG Date Approved PW CAT INF Share	RAL EMERGENCY MANAGEMENT AGENCY
LIC ASSISTANCE GRANT SUMMARY (P.5)
DisasteriF: 1425-DR State: TX


Project Amount Federal Share	




ubgrantee Admin	PAGE: 2




otal Approved
99 09/13/2002 12:09 511-0 C	N	N	$2,958.00	$2,218.50	$59.16	$2,277.66
531-0 C	N	N	$15,904.00	$11,928.00	$318.08	$12,246.08
536-0 C	N	N	$9,232.00	$6,924.00	$184.64	$7,108.64
545-0 C	N	N	$2,574.00	$1,930.50	$51.48	$1,981.98
APPLICANT TOTAL IN PKG 99 (12 PWs)			$93,538.60	$70,153.95	$1,870.78	$72,024.73
117 09/16/2002 09:09 499-0 C	N	N	$5,286.00	$3,964.50	$105.72	$4,070.22
539-0 C	N	N	$7,639.63	$5,729.72	$152.79	$5,882.51
APPLICANT TOTAL IN PKG 117 (2 PWs)			$12,925.63	$9,694.22	$258.51	$9,952.73
128 09117/200207:09 744-0 C	N	N	$2,162.40	$1,621.80	$43.25	$1,665.05
APPLICANT TOTAL IN PKG 128 (1 PW)			$2,162.40	$1,621.80	$43.25	$1,665.05
141 09/18/2002 07:09 537-0 C	N	N	$27,391.25	$20,543.44	$547.82	$21,091.26
APPLICANT TOTAL IN PKG 141 (1 PW)			$27,391.25	$20,543.44	$547.82	$21,091.26
156 09119/200209:09 513-0 E	N	N	$14,437.32	$10,827.99	$28875	$11,116.74
APPLICANT TOTAL IN PKG 156 (1 PW)			$14,437.32	$10,827.99	$288.75	$11,116.74
183 09/25/2002 01:09 541-0 G	N	N	$2,423.00	$1,817.25	$48 46	$1,865.71
APPLICANT TOTAL IN PKG 183 (1 PW)			$2,423.00	$1,817.25	$48.46	$1,865.71
APPLICANT TOTAL: 265-99265-00 (39 PWs)		$338,762.4D	$254,071.80	$7,775.25	$261,847.05
TOTAL for report: (39 PWs)			$338,762.40	$254,071.80	$7,775.25	$261,847.05
in z..-. _~ i..:~~_.,t: ar_.-Gar. r.a
4nfted States De{rart~nettt of Aariru~ttuve
MRCS
Natural Resources Conservation Service
LO1 South Main
Temple, TX 76501
,-=,~ra o~a.~ c z
October 24, 2002
Mr. Lynn Odem
Kerr Cotmty Road and Bridge
4010 San Antonio Hwy
Kerrville, Texas 78028
Lytm,
i
All DSR's developed by NRCS staff with County assistance have been reviewed and approved.
I have included a breakdown on tha DSR's with regard to cost and means of repair. As we
discussed in the field Kerr County staff will conduct most of the work through a force account
agreement, similar to what was used following the repairs for the October 2000 storms. Irt
addition there is a complex site located along River Road, the one where we discussed use of
gabions or rock riprap to stabilize the riverbank and protect the mad crossing. We request that
Kerr County pursue this repair under a locally led agreement. This would mean that. Kerr
County would retain an engineer to design the repair and oversee construction, and then Kerr
County would solicit the repair under a construction contract. This request is based upon
limited MRCS statiresources and the fact we would be unable to assign an engineer to the
project till next year, our concern would be that we could not complete the project prior to
August 2003. Based upon program requirements all work associated with the Suly 2002 storm
event is to be completed by August 2003.
DSR#	Site Location	Action	Repair Cost
KC-02-01	Turtle Creek	Sediment Removal	$7,000
KC-02-03	River Road (Guard Rails)
--	Bank stabilization	$6,000
KC-02-OS	Center Point CBowlin Dr.	Fill, vegetation, conc.	$8,000
KC-02-06	Center Point Dam	Sediment Rernoval	$25,000
KC-02-07	Herman Sons Road	Debris Removal	$40.000
		Total:	$86,000
These sites will be done by Kerr County forces and reimbursed 75% of the repair cost. Twill
send a draft Plan of Operations, which details scope of work, staff rates, equipment rates, and
estimated material cost to you for review and comment, the final copy will be a part of the
project agreement with the County.
For the following site (KC-OZ-04) a locally led agreement will be put together, I will send this
to you with a scope of work detailing limits on the type of repair. Please secure the services of
an engineer to design the repair, once this is done have them contact me to set up a meeting to
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discwss the repair. Once a design is ready and bidding documents put together the County will
Chen contract the work to be pefformed. The County or the engineering firnr can provide
quality review or inspection services on the project. The IVRCS will reimburse the County for
engineering services and other approved technical services up to $10,000. The financial
assistance for this repair wi]t be reimbursed at 75% of the cost of construction.
KC-02-04 Center Point Swing Uahion or Rock $50,000 to $65,000
[ will also have an agreement for this site developed and submitted to the County, once signed
please formalize an agreement with a firm to handle the engineering services.
If you have specific questions please contact myself (254-742-9396) or Charles Melton (254-
742-9324).
Sincerely,
~~
TIM BUSCHA
EWP Program Manager
cc: 3ames Tillman, ASTC (Prog-ams), hIRCS, Temple, Texas
Elisha Kuehn, ASTC (FO), NRCS, San Angelo, Texas
3oe Franklin, DC, MRCS, Kerrville, Texas
Charles Melton, CE, MRCS, Temple, Texas
Gus Gazcia, ORCA, P,O. Box 13941, Austin, Tx 7871 I