ORDER NO. 28519
Floodplain Budget Revision
Came to be heard this the 9th day of February 2004 with a motion made by
Commissioner Letz, Seconded by Commissioner Nicholson, the Court
unanimously approved by a vote of 4-0-0, revise the Floodplain Budget by 3/8
of $14,367,57 to be taken from non-departmental contingency fund.
3
~~
.~ ~5 ~`
COMMISSIONERS' COURT AGENDA REQUEST
.._.PLEASE FURNISH ONE ORGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS
TO BE REVIEWED BY THE COURT.
MADE BY: Franklin Johnston P.E. OFFICE: Road & Bridge
MEETING DATE: February 9, 2004 TIME PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC) Consider revision of Floodplain Budget
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON}
NAME OF PERSON ADDRESSING THE COURT: Franklin Johnston, P.E.,
ESTIMATED LENGTH OF PRESENTATION: 10 minutes
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
,-.
Time for submitting this request for Court to assure that the matter is posted in accordance with
Title 5, Chapter 551 and 552, government Code, is a follows:
Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has
been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation
will be appreciated and contribute towards your request being addressed at the earliest opportunity. See
Agenda Request Rule Adopted by Commissioners' Court.

Franklin Johnston, P_E.
County Engineer
Kerr County Road & Bridge
4010 San Antonio Hwy
Kerrville, Texas 78028
Telephone: 830-257-2993
Leonard Odom, Jr.
Road Administrator
Truby Hardin, Coordinator
TO: COMMISSIONERS COURT
FROM: FRANKLIN JOHNSTON, P.E., KERB COUNTY ENGINEER
DATE: February 2, 2004
RE: Revisions to Floodplain Administration Budget
FAX: 830-896-8481
Email: kcroads@ktc.com
~'
We leave been through three months (historically the three slowest months of construction
activity) of Floodplain Administration, and we need to revise the salary and associated line
items as shown below, to finish this budget year. The dollaz amounts are three months
average extended for the next eight months.
Line Item	Average
Monthly Sal	Months Remaining
In 2003-2004 Bud et	Total
601-108	1,434.00	8	11,472.00
601-201	109.70	8	877.60
601-202	13 8.67	8	1,109.36
601-203	113.57	8	908.56
			
TOTAL			14,367.57
I can say there is much more to the job than the permits issued. People call in daily asking
about property, if it is the floodplain, and what is the BFE, not an official written
determination, but a verbal notification so an owner or potential buyer of property are
notified that the property is in the floodplain. This is part of the "Statement of Purpose" of
the Kerr County Flood Damage Prevention Order.
There are also permit applications, started in UGRA which are still pending.
The week long training course is in Mazch or April of this year.
38
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
usually there every morning, and then whatever else comes
up, you know, whatever else we need to do.
JUDGE TINLEY: Okay. So, am I to understand
that you don't have specific office hours?
MR. JOHNSTON: No.
JUDGE TINLEY: Okay. Well, if -- if we're
going to get a handle on this floodplain thing, I think we
need to keep track of the hours that -- that are actually
spent on it. Do you presently maintain a log or other
record of the hours that you spend now on reviewing
subdivision plats, Road and Bridge administration,
inspections?
MR. JOHNSTON: No, I don't keep a time sheet.
The courts in the past have not wanted me to.
JUDGE TINLEY: Well, it would seem, if we're
going to separate those two out, we need to do that. It
would seem like the thing to do. How are we going to tell
the difference?
COMMISSIONER LETZ: I agree. I think we need
a -- basically, floodplain, you know, needs to be kept on an
hourly basis. And, I mean, I just went through the budget
that Franklin submitted, and what I would recommend is put
$5,000 under salary line item, $1,000 in office supplies,
$200, books and publications, $500 for fuel, and $2,000 for
training, and that's it until we -- that should be enough to
11-11-03
39
1
2
3
4
5
6
7
S
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
,.-.
get the training going. And the salary, you know, that
should be sufficient for, I think, probably the better part
of the year on an hourly basis. And if -- you know, if we
need more, we can always go back. I mean, let it go for a
couple months and come back sometime in January, say, you
know, after you've had some time to do a little bit of
additional training and get ideas as to the way other
counties are handling it. I think going to other counties
is probably, really, the best idea, because they've
obviously -- you know, every county has to do this,
especially if you have a river going through. Kendall
County clearly does the same function we do.
JUDGE TINLEY: Well, there's also in
transition, if I'm not mistaken, in the subdivision plats, a
movement towards requiring the developers and their experts
to be responsible and accountable for the various
certifications and inspections. That's at least my
understanding of where the direction is that we're going. I
see that as maybe reducing the amount of time that
Mr. Johnston has to spend on -- on his subdivision plats and
inspections, and maybe even Road and Bridge administration.
I don't know, because we've got no records to indicate how
much time is being spent there. I think it would be helpful
if we were to know the various functions he performs and how
much time he spends on any -- each of those functions so
11-11-03
s~-'_------------------------ ---------------------------------___.__---------------------------- - --------------------- __
,rf, • :.:f' T- ~'icLfE' .' ~ o E -- - , „ F. C C : iJ I -" ° E _ i ,~ 'i E ! ::.`.:1 3c: :c 'F I 'Ui
-~G: ~?~;'; t)` Ev-:fl. ... :i _ c.l'I'e6 't5 _'o G•?,~ VS L35~ Ed,^
~3.: 50 ?.'2 ~,,"11'], t".C. c'~ "; 1: ~I'1.' Ci !'dC21~]?" a',:I tl' - 1";l'a ::+1f1f1' ~2C8 C?1' 31, c' Ei F'-~~@ ~-
15 - ;"C '. 3?::EE - ~LCC;~FL.fl. I `" r: f:3Tf'~-:.
"rr~ n':: „~,.,., ,.,,.., l"i: ?~,~dta ~•i.rr• '~E:dfet ,,, iE+,-,thl~ E-,p ,.'t'ip t~pznaes .~s5~ :'E+er'FTit .'f~) Eip •~ Enr .Ln~nc "Ba,:ncE:
':rl-`3 ~.C II~1 3FL''t',' lF=f'TT. i
a' i-.';, F"t"r	t gyr,:'
a ;	?,=~3,:~~
'.:~2,'~	1:,?+a'.':ir
i ir? " ,	),':~
.~, ~r'	1,2.;3.: j
1'~^, ;~'t	u,~;- :ir i'3
-li~',7iE •,-~~
E-':1-72 E" ;rte' I 'S17r 'CE	~	12',.3.	1?3., ~1	.r Ua	1:'~', Q1	-1'c=, 51 .f.~:,
:: ;11-c°.3 =:I,~E.t'IT	:I i	1:E,?7	'E„3'	l.ir'~	1'~~.:'	-1~:,:-' -FETE
:1.-li'r pF=ICE ?LF~"_I.5
~'1-.a` FCZKS G rl13LICFlTIC S	~r ::,';''
1 c'!I	.~~r.:'.5
t,'-~	334,15
:: iit	{t,~'""!
r.~.t~r	3°4, ~~
4'.~:t	1:'~.'~ b1
2a1,`it~ 1t7
a`.i1-:3~ +'kiT7."r= ._ "DEL	'r °i1r	~:.:a	tr::~	~:i:	~1.i~	5"'',` r
_ l 1': -
e't.1.-i,97 T?Ai I: 3	'r c- }`. ii	:~..~'~'~	,~,.35,:.rt	.. i r	s3`.4:I	;E•4 b`. ?_
iDT~L =LrJ=C~F'r.a~'I Fi'FIt'II5-!f'GTi	'r 9,i:4r	~',41i,`-	?,~il,`.r'	4r,~;1	L,?11,5'	~~235,4: ~'=
Sw~ ~ ~`°
~~ ~~ t, ~ r ~ ~'
~ ~ ~ ~~f
`{
~ ~."
_____--
~~
~ ~ ~~
t
~~
~~~v~ ~ ~ ~ ,~3~
,~~~~~ f ~
Bl1DGET FOR FLOOf7PLAft~i
A©MII~iISTRATION
Item
Annual
11 Months
Ffoodplain Administrator Salary (Part Tirrte)
Secretary/Clerk (Part Time}
F[CA (.0765}
Insurance
Retirement (.0797}
Workers Compensation
Office Supplies
Maps
Books S Pub4ications
Litifities
Telephone
Auto F.xpense/Fuet
Miscellaneous
Training
Capital Outlay
Lap Top Computer/Printer
File Cabinets (2}
Bookshelves
Map Rack
TOTAL Floadpfain
16, 320
(3,000
1,a6o
1,938
2,000
2,500
1,600
200
800
500
3,000
2,500
698
279
soa
42,796
14, 960
7, 333
i ,705
1,777
1,833
2,292
1,600
183
733
458
3,000
2, 500
698
279
600
39, 953

1 ~
~l~
_jk-~ ~~~
~j67 v ?J
~ ~,
11 /3/2003