0223041.5
COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO
BE REVIEWED BY THE COURT.
MADE BY: Walter Schellhase
MEETING DATE: 23 Feb. `04_
OFFICE: Kerrville Christmas Lighting Corporation
TIME PREFERRED _9.15 AM
SUBJECT: (PLEASE BE SPECIFIC)
Present a proposed agreement between the Kerrville Christmas
Lighting Corporation and the Court in reference the installation,
storage and take down of the Christmas lights on the courthouse
during the holiday season per the request of the Court.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) No
NAME OF PERSON ADDRESSING THE COURT:
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE: NIA
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5,
Chapter SSl and 552, Government Code, is as follows:
Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday.
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON: G~
All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been
prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be
appreciated and contribute towazds your request being addressed at the earliest opportunity. See Agenda Request
Rules Adoption by Commissioners' Court.
Walter Schellhase.
5 minutes
2004-5 ANNUAL AGREEMENT
BETWEEN
THE KERRVIIILE CHRISTMAS LIGHTING CORPORATION
aNn
THE KERR COUNTY COMMISSIONERS COURT
The purpose of this agreement is to establish the rules as to how, when and where the
Kerrville Christmas Lighting Corporation will operate in the installation and removal of
the Christmas lights and displays during the October 2004 -January 2005 time frame.
The Kerrville Christmas Lighting Corporation (KCLC), being anon-profit 501(c)3
corporation chartered in the State of Texas to raise funds and provide Christmas lighting
within the State of Texas and specifically Kerr County, agrees to the following:
1. The KCLC will raise funds to purchase Christmas lights and decoration for the
courthouse lighting.
2. The KCLC will install lighting on the trees and lamp poles on the courthouse
grounds with the help of community volunteers
3. The KCLC will set up the Christmas displays on the courthouse grounds and make
the final electrical connections to same
4. The KCLC will raise funds to improve the electrical grid and establish where such
electrical outlets are needed
5. The KCLC will provide the county with the electrical upgrade layout for inclusion
in the county's "Master Plan"
6. The KCLC will design and layout the displays and decorations in order to match
electrical requirements to existing electrical service
7. The KCLC will hook up all electrical connections on the displays that have
animated controls
8. The KCLC will maintain all displays and lights
9. The general understanding is that KCLC will not install any major Christmas
displays or lights more than two weeks before the weekend prior to Thanksgiving
10. The KCLC will adhere to the following installation dates for 2004:
a. October 16, 2004 Install lights on trees & lamp poles
b. October 23, 2004 Continue to install light on trees & lamp poles &
start the installation of the fountain tree
c. October 30, 2004 Continue to install lights on trees, lamp poles, shrubs
and fountain tree
d. November 6, 2004 Supervise and direct the installation of Christmas
displays by Community Service workers, continue
work on the fountain tree and installing lights on
trees.
e. November 13, 2004 Hook up all displays and install lights on entrance of
courthouse and replace light bulbs
f. November 17, 2004 Have dry run -checking all displays & lights
g. November 20, 2004 Lights On
h. January 8, 2005 Take down date
11. The KCLC will monitor the displays and lights during the season to make sure
they are operating and replace bulbs as required
12. The KCLC will remove the lights and displays on the "take down date" and place
in storage and repair as required with the help of volunteers and community
service
The Kerr County Commissioners' Court agrees to do the following:
1. Provide storage space for Christmas lights and displays in the courthouse
2. Start the installation of string lights on the courthouse and annex and the setting up
of the displays no less than two weeks before designated turn on dates, which is
the Satwday prior to Thanksgiving.
3. Install the string lights on the courthouse and annex and replace burned out bulbs
as the lights are being installed. KCLC will provide the bulbs
4. Install the Christmas displays under the direction and supervision of the KCLC
5. Provide a minimum of $5,000 in the 2004 budget for funding the KCLC's fixed
cost
6. Pay all utility bills
7. Provide inswance coverage for KCLC and the volunteers to the same extent as that
provided for Community Service Workers
8. Provide the power lines to each display using KCLC extension cards, but not hook
up any display that have animated controls
9. Add all new under ground electrical installation to the "Master Plan" from
information provided by KCLC
10. Supervise the installation of all electrical lines and connections
11. Take down the string lights on the courthouse and annex on the take down date
and store same in the old jail
12. Provide community service to assist in the installation and take down of displays
on the dates outlined on page 1, #10
Agreed and accepted by the following:
President, Kerrville Christmas Lighting Corporation
date
Judge, Kerr County Commissioners' Court date