ORDER N0.28533 DECLARE AND EMERGENCY AND APPROVAL OF REQUEST FROM ENVIRONMENTAL HEALTH DEPARTMENT On this the 23`~ day of February 2004, upon motion made by Commissioner Nicholson, seconded by Commissioner Letz, the Court unanimously approved by a vote of 4-0-0, to declare an emergency and to authorize the Environmental Health Department Manager to employ a clerk, Grade 12.1, for that department effective March 1, 2004 and cost for same not to exceed $14,000.00, to be taken from reserves. /`~-~ COMMISSIONERS COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT. MADE BY: Dave Nicholson MEETING DATE: February 23, 2004 SUBJECT: (PLEASE BE SPECIFIC) OFFICE: Commissioner, Precinct 4 TIME PREFERRED: Consider and discuss a request from the Environmental Health Department for additional staff to handle the significant increase in OSSF and Solid Waste activity. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: Commissioner Pct. #4/Miguel Arreola ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER -NAME OF EMPLOYEE: Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON: All Agenda Requests will be screened information has been prepared for the Meetings. Your cooperation will be addressed at the earliest opportunity. Court. by the County Judge's Offi Court's formal consideration appreciated and contribute See Agenda Request Rules 5:00 P.M. previous Tuesday. ~e to determine if adequate and action at time of Court towards you request being Adopted by Commissioners' KERR COUNTY ENVIRONMENTAL HEALTH DEPARTMENT - OSSF MONTHLY ACTIVITY REPORT January-04 FY04YTD TOTALS tYt)3 YTD TOTALS FEE ACTNITY Oct-03 Nov-03 Dec-03 Jan-04 Feb-04 Mar-04 A r-04 Ma -04 Jun-04 Jul-04 Au -04 Se -04 ACTMTY AMOUNT 'Fees Actly Amount Kerr Countv OSSF Less Than 500 GPD New License $250 18 10 17 21 66 $16 SOD > $250. 31 $7 750 Re uirin Maint. Cont. $300 10 4 12 4 30 $9 000 $300. 15 $4 500 Unlicensed to Licensed $250 1 2 1 4 $1 000 $250. 9 , $2 250 Re uirin Maint. Cont. $300 1 1 $300 $300. 1 $30tl Greater Than 500 GPD New License $500 1 2 3 $1 500 $500. 1 $500 Re uirin Maint. Cont. $600 1 1 2 $1 200 $600, 0 $0 Unlicensed to Licensed $500 0 $0 $500. t $500 Re uirin Maint. Cont. $600 0 $0 $B00. 0 $0 Re air Licensed $100 1 2 3 $300 $100 3 $300 Additional Ins ction $50 ea 3 2 5 10 $500 $50 8 $400 Real Estate Transfers 7/1101 Amendment: A lication for Transfer $50 24 11 24 2 61 $3 050 $50 93 $4 650 Site Ins . & Re rt b D.R. $100 13 4 15 32 $3 200 $t00 49 $4.900 1/9/04 Revised Rules: Volunta Re istration $50 8 8 $400 Miscellaneous Subdivision Review $150 1 1 1 3 $450 [-.$150 6 $$DO LotChar a $10 2 1 2 5 $50 $t0 68 -$680 Ex dite Fee $200 0 $0 $Z00 tl $0 Research Fee $10 7 2 2 3 ocumen erosion ee 14 $140 $10 20 $2D0 (7/1/01 Amendment) $25 1 1 $25 _.:$25 2 $50 OSSF/TCEQ Res $5 ea 3 3 $15 $5 to $50 Ma Co ies $3 ea 0 $0 $3:-- 0 $0 OSSF FEES COLLECTED $11,570 $6,065 $12,080 $7,915 $0 $0 $0 $0 $0 $0 $0 $0 246 $37,630 317 $27,930 Research Council Fees $10 $310 $170 $290 $260 103 $1.030 $10 58 ($580 OSSF MTD NET INCOME $11,260 $5,895 $11,790 $7,655 $0 $0 $0 $0 $0 $0 $0 $0 246 $36,600 317 $27,350 Returned Check Fee $30 $0 $2U 0 $0 KCEHD Income $11,260 $5,895 $11,790 $7,655 $0 $0 $0 $0 $0 $0 $0 $0 246 $36,600 317 $27,350 Fee Ad'ustments $750 $0 $750 $0 n/a $1,500 0 $0 Actual Income Received $10,510 $5,895 $11,040 $7,655 $0 $0 $0 $0 $0 $0 $0 $0 n/a $35,100 -317 527,350 Fee Fees Collected $z38 $70 $196 $84 $0 $0 $tl $0 $D MonMly Activity Report 7/52004 KERR COUNTY ENVIRONMENTAL HEALTH DEPARTMENT - OSSF MONTHLY ACTIVITY REPORT January-04 FlroaYrp Fro3YTo NON-FEE ACTIVITY Oct-03 Nov-03 Dec-03 Jan-04 Feb-04 Mar-04 A r-04 Ma -04 Jun-04 Jul-04 Au -04 Se -04 ACTNITY AcTNITY OSSF Complaints Ken 4 1 2 5 12 13 Ci of Kerrville 0 1 Variances Kerr 0 1 Exemptions Kerr 0 iy. Appeals Kerr 0 0 Cases Filed Ken 2 2 ' 13 Court Appearances Kerr 6 2 1 2 11 8 Monitoring & Samples (Soil or Water/ Ken 1 1 0 Other Ken 1 1 0 TOTAL NON-FEE ACTNITIES 13 3 3 8 0 0 0 0 0 0 0 0 27 36 COURT APPEARANCES Date File # Name Precinct 01/12/04 Comm Court 01/26/04 Comm Court CASES FILED APPEALS Date File # Name Precinct Date File # Name Pn:cind None None Variances/Exceptions Date File # Name Description None n~onmryaaivayfteoar vs2aoe JANUARY YTD OSSF INCOME REPORT FY02, FY03, FY04 TRANSFERS FOR JANUARY NOT INCLUDED 40,000 35,000 ~ ~~ ''~a 30,000 i ~. ~, ;°k f k ~ Z ~ 25,00 0 ,. : E G ~a~ ' ' "' J ~~~~~. ` 3t ~ , 2.i ! F ` ~r,,_. : •3' Y c', ~~,~~. 20,000 ~ ~ ~' ~ ~ ~' z~ _~a ~ #~~~ ~~ 15,000 ~a ' ~~ ~; ~ ~ ~~ u; ~ -,~t , ~ ~; 10,000 y; ~, x~ ~~~ Fl ~t }, 4 ~~ ~ 5,000 ~~ ~ , ~ ~ F y~ ~ 0 15T QTR JANUARY TOTAL YTS ^ 2002 ~ 2003 2004 OSSF ACTIVITY MONTH OF JANUARY FY03 - FY04 TRANSFERS NOT INCLUDED 60 50 40 30 zo 10 0 APPLICATIONS INSPECTIONS INCOME KYTD PERMITS LICENSES R. ~~ g ~ ~~ ~a ~~~~ 1~RR COUNTY ENVIRONMENTAL HEALTH DEPARTMENT COURTA017SE 700 Main, Suite BA-stOG Kerrville, Texas 78028 TEL:.;(830) $~6-9020 ~' ~"AR: (830) 792jti903 • ~~ E-MAIL: enVhea IthCa~kerrcoun tv.o;g ,~ a . ~: ~, .. ~~ ,~ . W ~_~ ~x~° .~. , January 29, 2004 Commissioner Dave Nicholson Kerr County Courthouse 700 Main Street Kerrville, TX 78028 Dear Commissioner Nicholson: As manager of the Environmental Health Department, I would like to take this opportunity to update you on our department's current position, which includes the anticipated workload as well as staffing requirements. This past holiday season was more active than previous seasons we have experienced in this department. The new construction in the County has increased. This expansion puts an extra workload on our department with phone calls, visitors, requests and increased OSSF applications (which is a positive). In addition to the new construction requiring OSSF applications, the public still insists on transfer documents for real estate transactions. This has kept our workload peeked because of all the research, copying, faxing, answering questions, and mailing forms, lists and documents. Our staff is well trained and capable of handling all aspects of the OSSF process, but, under the present circumstances, aneight-hour workday is not sufficient in order to prepare all the required documents in addition to the other duties that are required. We have been working 10 to 12 hour days and sometimes weekends solely to keep up with the demands. This is a routine I would like to stop, but is it is realistically impossible to stop at this time. Additional responsibilities of the Solid Waste Division have been added to the department, and we believe these responsibilities are also indispensable. The lack of training on my part, as well as the lack of training of the OSSF staff, regarding solid waste enforcement, has put an extra burden on the Environmental Health Department. The current schedule of the code enforcement officer has made this difficult to handle, and it is irritating for the tax payers in the county, causing a bad image of the department and the county government in general. In the last few weeks, I have gotten involved in some of the compliant investigations because of the urgent need expressed by the complainants. The grant writing, which involves planning and designing the new Hazardous Waste Recycling Program for the County, has taken a substantial amount of time from my regulaz obligations with the OSSF Division. This has caused excess work for the OSSF staff and delays in the completion of assignments. I believe we still have time to remedy the situation, but we must act promptly in order to avoid conflicts with the taxpayers and ensure that the environment and waterways in the County are well protected. NEEDS: 1) One additional full time employee in the OSSF Division Duties: assist current staff with clerical duties, i.e., receptionist, answering telephone, filing, faxing, copying, purchasing, assisting customers, etc. No special training is required. The remaining OS5F staff will have time to perform the more specialized tasks, which will enable more timely completion of requests and other assignments. This will also help compensate for the time I spend in the Solid Waste Division. 2) Full time Code Enforcement Officer in the Solid Waste Division Duties: investigate solid waste complaints, follow-up, and proceed with enforcement actions when necessary. Currently we have one part time Code Enforcement Officer who works two days a week. At the present time there is a need for another part time Code Enforcement Officer who can work the other three days a week. New complaints are being reported, and the number of complaints will continue to increase once the Hazardous Waste Recycling Grant is approved and in force. 3) One full time Inspector in the Solid Waste Division Duties: implement the new Hazardous Waste Recycling Program If the grant for the Hazardous Waste Recycling Program is approved by AACOG, the inspector will provide assistance and inspections for the demands of the citizens of the County. If the grant is not approved, I suggest that we still implement the program because hazardous waste exists throughout the County, improper disposal is a dangerous threat to the public health and environment, and it is against the law. We believe solid waste and hazardous waste are very delicate issues, and they require immediate attention. Our sense of duty is to protect the public health and the environment of the Derr County. We are doing everything within reason to accomplish the goals of the Department; however, at this time, we need help to do our mission, and we know we can count on you, Judge Tinley and the other commissioners to provide us with the tools and the people to accomplish our mission. Sincerely, Miguel Arreola Manager MA:jc cc: Judge Tinley and Commissioners Baldwin, Letz and Williams