ORDER N0.28838 ADVERTISEMENT FOR BIDS ROAD & BRIDGE DEPARTMENT Came to be heard this the 27~' day of September 2004 with a motion made by Commissioner Williams, and a Second made by Commissioner Baldwin, the Court unanimously approved a vote of 4-0-0 to advertise for bids on Road & Bridge Capital Outlays that are not available on Government Purchasing Programs. B y~~ ~ ..._ ~ c Kerr County Road & Bridge 4010 San Antonio Hwy Kerrville, Texas 78028 TO: COMMISSIONERS COURT FROM: Leonazd Odom, Jr. DATE: September 21, 2004 RE: Request to advertise for bid on Capital Purchases not available on Government Purchasing programs. At this time we are asking the Courts' permission to advertise for bid on Capital Purchases that are not available on a government purchasing program. Most of the new items are available on State Purchasing, Buy Board, or HGAC. However, the following items will need to be advertised. Used Truck Mounted Water Distributor Used Truck Mounted Asphalt Distributor -" New or Used Chip Spreader The 2004-2005 Budget will be in effect by the time the bids are opened and.awarded. Th 04 OS cap purchases BID FORMS for PURCHASE OF USED TRUCK WITH ASPHALT DISTRIBUTOR Kerr County Road & Bridge 4010 San Antonio Hwy. Kerrville, Texas 78028 830-257-2993 SPECIFICATION # 0038-04 PAGE 2 9/9/04 General Notes Invitation For Bid No. 0039-04 Used Truck with Asphalt Distributor Bid Date: October 8, 2004 5:00 p.m Opening date: October 12, 2004 10:00 a.m. A. Kerr County Clerk will accept sealed, competitive bids for the lease of one (1}Used Truck with Asphalt Distributor. B. Bids must be submitted no later than 5:00 p.m., Friday, October 8, 2004, 5:00 p.m, at the Kerr County Clerks OfFice. Bids will be opened at10:00 a.m. Tuesday, October 12, 2004, at the Kerr County Commissioners Court. Bids must be original and in sealed envelopes clearly marked "Sealed Bid 0039-04." Bidders are invited to attend the bid opening. C. Bids must be submitted on the Bid Forms as provided with this Invitation for Bids, or a copy thereof. D. Ken County is not responsible for late delivery by the United States Postal Service or any independent carrier. Late bids will be returned unopened without consideration. Facsimile --- transmittals are not acceptable. E. Bid award will be made to the responsible bidder offering equipment meeting specifications at the lowest total price as shown on the Bid Form. F. Kerr County reserves the right to accept or reject any or all bids. G. All equipment ordered by the County must be delivered, at no cast to the County, to Kerr County Road & Bridge, 4010 San Antonio Hwy., Kerrville, Texas 78028. Name of individual authorized to bid: Signature: Firm Name: Address: Telephone: (_~ FAX: (_~ SPECIFICATION # 0038-04 PAGE 3 9/9104 DATA SHEET for Ken County Road & Bridge 4010 San Antonio Hwy. Kerrville, Texas 78028 (830) 257-2993 This specifuation packet must be completed and returned as part of your bid TO BIDDER: We will be accepting bids to purchase a used Truck with Asphalt Distributor in the best interest of Kerr County according to; parts, service, warranty, proven reliability, and not necessarily low bid. The distributor must: a. Be designed and constructed to apply an even coat of oil-based asphalt liquids with temperatures up to 400° F along road surface. b. Have all distributor functions must be cab controlled with the exception of the hand spraying operation. The application rate shall be the only information required and entered by the operator in order for the distributor to accurately control the actual spray rate. -- c. Automatically maintain application rate with changes in far footage shooting width and/or truck speed. Tank Capacity to be minimum 1750 gallons of oval design. Size: Grade "A" steel with 10 gage shell, 10 gage dished & Tank Material/Design: flanged heads with inner and outer welds on head. Tank design and construction to meet all federal cargo tank regulations including DPT-406, HM-183, HM-198A, with consideration for hot asphalt products. A.S.M.E. certification number required to assure that Tank A.S.M.E. # federal cargo tank regulations can be met. 10 gage minimum surge plates, full section, with crawl Surge Plate: space. D.O.T. Tank registration number required. D.O.T. # 20 inch min, diameter hinged and gasketed manhole with collar surrounding manhole and including a 2 inch drain. Manhole: Manhole strainer required. Strainer: SPECIFICATION # 0038-04 PAGE 4 9/9/04 Power Unit Minimum 3 inch dia. overflow extending approx 6 inches above the liquid and draining clear of chassis members. Strap mounting on saddles with full bolster design to allow for thermal and road stress, and expansion of tank. Float type tank gage in 100 gallon increments. Cone type strainer in fill line. 4" dial thermometer to be located on side of tank. Pencil Thermometer Minimum 3 inch anti-siphon return/fill line into tank Aluminum measuring stick calibrated in 50 gallon increments. Tool Box mounted on tank side to include all necessary tools for normal operations and service. Leak-proof bar storage box with cover and drain for unattached bar extensions. Spillage collar with refiners type tread plated platform, ladder, and overflow drain. Infinitely variable displacement pump with minimum 2.8 cir displacement, axial piston type, electronic stroke control. Pump to be driven by truck engine front crankshaft and to have easy accessibility. Pump: Motor to be single speed attached to a gear reduction box direct coupled to the asphalt pump. Entire transmission shall be capable of operating speeds up to 2800 rpm. Hydraulic oil may reach temperatures up to 200 degrees without damage to the unit. Unit to have internal valuing with relief valve and high oil temperature signal in cab. Overflow: Insulation/Jacketing: Gage: Fill line Strainer: 4" Dial 'Thermometer: Pencil Therm: Anti-Siphon Line: Measuring Stick: Tool Box: Bar Storage Box: Spill collar/Platform: Pump Drive: Motor: Minimum 20 gallon hydraulic reservoir with dial Reservoir: thermometer and level indicator. SPECIFICATION #0038-04 PAGE 5 9/9/04 A 10 micron replaceable cartridge type filters with vacuum Filters: gages shall filter flow from reservoir to hydrostatic pump. Asphalt Pump Minimum 41/2 inch suction and 4 inch bottom discharge Size: Minimum 400 G.P.M. rated output non-reversing, rotary Rating/Type: gear type asphalt pump with original pump manufacturers certification to be included with bid. Location to be below the bottom level of the tank. Location: Pumping system to be configured using volumetric design Configuration: permitting no by-pass of oil flow back to tank during spray operations. A self-flushing line, from fuel tank to fill line, must be Flushing: provided to flush pump and lines with diesel using less than one gallon of diesel. Spray Bar 20 feet of full circulating spray bar hinged in two places per Length: side for dual fold operations. Dual Fold: Bar design to force heated oil to flow to the ends of the bar Design: prior to nozzles chamber. Nozzles centered on 4 inch centers providing triple overlap Valve: with an individual valve for each nozzle. Each valve to have flip-type lever to open or close each Flip Valves: valve quickly without using any tools or pulling pins. Right and left side wings to relieve fore and aft. Bar to adjust to road crown or invert. Bolt-on spray bar sections with inter-changeability for right and left sections. 12 volt powered diesel pump to supply wash dawn fluid through wand and quick-connect spray hose. Relief: Crowning: Connection: Power Wash down: 2 inch diameter steel lines to use bail and socket swivel joints in Lieu of flex-steel hose. Heating Two liquid petroleum generating burners with minimum 1,040,000 BTU per hour output per burner. Frame mounted 52 gallon LPG tank that meets Railroad Commission standards. Automatic thermostatic controls out-fire protection and push button ignition for propane burners. SPECIFICATION # 0038-04 PAGE 6 9/9/04 Lines: Burners: 52 Gallon LPG Tank: Auto Controls: Two 8 inch to 6 inch U-type flues running the full length of Flues: tank allowing for thermal expansion. Inlet and exhaust opening of each set of flues to be in the same horizontal plane. Exhaust stacks to be stainless steel. Stacks: ...,. Spray Bar Controls One-touch set-up of digitally displayed application rate for One-Touch Control: at least five changeable rates in push-button memory. Rates adjustable in increments of .001 gallons per square Increments: yard starting from .005 to 4.0 gallons per square yard. Electronic control system to provide application rate Accuracy: accuracy to within 1 % of actual application. Radar type truck speed sensor to determine truck ground Ground Speed Sensor: speed with digital read-out inside truck cab. Automatically controlled application rate is to be adjustable Adjustment: by operator form cab during circulating or spraying. Operator must not be required to make any "dry runs" to Dry Run Free Set-Up: setup the application rate. "`" Pump speed to automatically adjust to maintain constant Speed Control: given application rate regardless of truck speed, truck gear shifting, or changes in the width of spray bar while "on-the- run. SPECIFICATION # Q038-04 _..._ PAGE 7 9/9/04 Asphalt spray rate to remain unchanged without adjustment R.ate Hold: while loading, circulating, or other non-spraying operations. Control to permit stopping the pump without disconnecting Pump Stop: the drive. Automatic spray cut-off of wing if either wing is raised Wing Cut-Off: during spraying operations. Powered latching spray bar for traveling. Powered latch: Cab controlled master spray on/off switch. On/Off Switch: Cab controlled spray bar in one foot increments. Spray bar control: Air cdntrvl system to include separate air reservoir, brake Air System: protection valve, air filter & lubricator, shut-off valve and pressure gauge. All solenoids to include manual overrides with easy Solenoids: accessibility and serviceable from ground. Instruments Minimum '/4 inch high LCD digital display of truck speed, Display: and application rate (gal/sq yd}, load rate and spray rate of Accessories asphalt pump (gal/min), total footage with quick reset, and total gallons shot with quick reset. Warning indicator in computer panel if truck speed is out of Warning: operating range. High temperature hydraulic oil light. Temp Light: Red Iow tank oil level indicator. Tank Level Light: 12 feet X 3 inch Steel fill hose. Fill hose: Triple nozzle cold handle controlled wand with 25 feet of 1 Hand Spray: inch flexible rubber hand spray hose: Federal standard 108 requirements including reflectors, Lights: clearance, and indentification lights with all wiring in loam. Distributor shall be painted black enamel. Paint BID FORMS for PURCHASE OF USED TRUCK WITH WATER DISTRIBUTOR Kerr County Road & Bridge 4010 San Antonio Hwy. Kerrville, Texas 7802$ 830-257-2993 SPECIFICATION # 0038-04 PAGE 2 9/9/04 Invitation For Bid No. 0038-04 Used Truck with Water Distributor Bid Date: October 8, 2004 5:00 p.m Opening date: October 12, 2004 10:00 a.m. Generat Notes A. Kerr County Clerk will accept sealed, competitive bids for the lease of one (1) Used Truck with Water Distributor. B. Bids must be submitted no later than 5:00 p.m., Friday, October 8, 2004, 5:00 p.m, at the Kerr County Clerks Office. Bids will be opened at10:00 a.m. Tuesday, October 12, 2004, at the Ken County Commissioners Court. Bids must be original and in sealed envelopes clearly marked "Sealed Bid 0038-04." Bidders are invited to attend the bid opening. C. Bids must be submitted on the Bid Forms as provided with this Invitation for Bids, or a copy thereof. D. Kerr County is not responsible for late delivery by the United States Postal Service or any independent carrier. Late bids will be returned unopened without consideration. Facsimile ,,._., transmittals are not acceptable. E. Bid award will be made to the responsible bidder offering equipment meeting specifications at the lowest total price as shown on the Bid Form. F. Kerr County reserves the right to accept or reject any or all bids. G. AlI equipment ordered by the County must be delivered, at no cost to the County, to Kerr County Road & Bridge, 4010 San Antonio Hwy., Kerrville, Texas 78028. Name of individual authorized to bid: Signature: Firm Name: Address: Telephone: ~_} FAX: (~) SPECIFICATION # 0038-04 PAGE 3 9/9/04 DATA SHEET for Kerr County Road & Bridge 4010 San Antonio Hwy. Kerrville, Texas 78028 (830) 257-2993 This specification packet must be completed and returned as part of your bid TO BIDDER: We will be accepting bids to purchase a used Truck with Water Distributor in the best interest of Kerr County according to; parts, service, warranty, proven reliability, and not necessarily low bid. Pump Unit Self priming centrifugal driven by 9 hp. electric start air Priming: cooled diesel engine. Start, stop and speed controls to be installed in truck cab Controls in Cab: that are easily accessible from the driver's position. Pump must be capable of producing a minimum of 200 Pump: GPM at 40 feet of head at rated engine RPM. Pump assembly to be mounted on truck frame. Pump to Pump Assembly: be piped to allow for suction loading and pressure unloading. Suction set up to have a 21/2" quick coupler at the pump. Pressurized discharge will be provided at the pump with a 2 U2" outlet using a quick coupler. Removable filter screen will be provided in the pump suction line. Suction on/off may be controlled through a quick connecting sealing type cap or a manual on/off valve at the pump. Pressurized outlet to be controlled by an air operated on/off/valve activated through an air operated normally closed valve. Tank Pressurized discharge: Coupler size: Filter screen: Outlet control: _... Minimum of 1,900 to a maximum of 2,100 gallon Tank Capacity: capacity constructed of grade" A" steel, electrically welded throughout. SPECIFICATION # 0038-04 PAGE 4 ~" 9/9/04 Inside of tank to be treated with rust preventative epoxy. Tank treatment: Upper and lower half of shell to be constructed of 10 Construction Gauge: gauge material. Surge plates to be manufactured of minimum 10 gauge Surge Plate: material and installed not more than 40" apart or more than 40" from heads. Installation must include a man way. Top mounted manhole to be minimum 18" diameter and Manhole: include a hinged quick opening cover with sealing gasket. Walkway from the rear of the tank to the manhole is Walkway: required. Tank to be mounted on a cradle with rubber and/or spring Tank Mount: cushion. 3" over flow required at the top center of the tank. Overflow: 1 1/z "diameter drain plug is to be located at the bottom Drain Plug: rear of the tank. Ladder required at the rear of the tank to provide access Ladder: to the top of the tank. Cab and chassis frame (Minimum 14", Maximum 24"} Frame behind tank: behind tank to be covered with minimum 3/8 "safety walk plate firmly secured to frame. Float or tube type water level indicator is required at rear Water Level Indicator: of tank. Hose tray will be installed on both sides of tank. Hose Hose Trays: trays to be minimum 12" wide and tank length with minimum 6" high sides, with front and rear headers. Trays must be firmly braced and welded to tank and sub frame. Fill Connection ~"- Manufactured of minimum 2 '/z "pipe installed at rear of Air Gap: tank and must provide an air gap twice the distance of pipe inside diameter.