CITY OF tfiERRVILLE AII~UAL BUDGET FISCAL YEAR 204-05 Kerrville -Schreiner Perk Kerrville-Schreiner Park The Kerrville-Schreiner Park has returned home to the parents wfio birthed it. The City of Kerrville gave the park its start anti sent it oft to the fledgling Texas State Parks System in 1934. After receiving its first improvements from the Civilian Conservation Corps, the park spent its growing up years with the Texas Parks and Wildlife department. during its time with Texas Parks and Wildlife, the park grew into the prime examp~ of RV camping and group meeting location that it is today...... but the best is yet to come. This transfer of the former Texas State Park back to the City of Kerrville was made possible by House Bill 2148, 76~' Legislature, which amended the Parks and Wildlife Code to include grants for interim operation and maintenance of parks awned or operated by the department. and being transferred to a political subdivision for operation and maintenance of the sites. This was made necessary due to the significant under funding of the Texas State Park system. Negotiations between City of Kerrville officials and Texas Parks and Wildlife resulted in approval of $1,108,763 of grants for the upgrade of RV sites, conversion of scr~ned shelters into cabins, water and wastewater repair and improvements, road repairs, r~fing projects, fence line repairs, capital equiprr~nt repta+cement, an additional restroom, and operational expenses. Facilities include restrooms with flush toilets and hot showers; day use picnic sites; campsites with water nearby; campsites with water and 50 amp electrical hookups and shade shelters (pull-through); campsites with water and 30 amp e~ctrical hookups (back- in and pull-through); campsites with water, 30 arnp electrical hookups and sewer (pull- through); screened shelters; a cabin; an overflow camping area; trailer dump stations; a grouppicnic area; a group dining hall (with a full kitchen); a recreation hall (available both for day use and for overnight use with air-conditioning/heating, tables, chairs, a restroom without showers, and a full kitchen); an amphitheater on the river banks; a Laundromat; a concrete boat ramp; 8 miles of hiking trails; 6 miles of mountain Dike beginner/intermediate trails; a lighted fishing pier; and asuper-sized playground area. Special off-season rates are available on campsites and shelters. The park offers a representative sampling of Texas Hill Country landscape, with 517.2 acres of juniper, live oak, and banish oak populating the hills and arroyos. Other plants include r~bud, sumac, buckeye, pecan, mesquite, anal several var~ties of flowers. The Texas bluebonnet is one of the mast plentiful and colorful of the native plants. White-tailed deer, which have made the Texas Hill Country famous as a hunting area, abauc~d ~n the pack. The park also has s~uu'rels, arks, f crabs, raccflons, and bass. ~rrr ~. w..~ ~.. ~.• .. CITY OF KERRVILLE ANNUAL BUDGET FISCAL YEAR 2004-05 MEMBERS OF THE CITY COUNCIL: Stephen P. Fine, Mayor David Wampler, Mayor Pro Tem Ollie D. Brown, Councilmember Larry W. Howard, Councilmember Eugene C. Smith, Councilmember BUDGET STAFF: Ron Patterson Dane L. Tune Brian Brooks Mary Sekula TERM EXPIRES May 2006 May 2006 May 2005 May 2005 May 2006 ~~~~ City Manager Assistant City Manager Assistant to the City Manager Budget and Insurance Coordinator GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Kerrville Texas For the Fiscal Year Beginning October 1, 2003 President Executive Director yw AWARD FOR DISTINGUISHED BUDGET PRESENTATION FOR THE FISCAL YEAR BEGINNING „~,,,, OCTOBER 1, 2003 The Government Finance Officers Association of the United States and Canada (GFOA) presented an award for Distinguished Budget Presentation to the city of Kerrville for its annual budget for the fiscal year beginning October 1, 2003. ~ In order to receive this award, a governmental unit must publish a budget docu- mentthat meets program criteria as a policy document, as an operations guide, ~"" as a financial plan and as a communications medium. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. 'irr ~`° THE CI TY OF KERRV/LLE, TEXAS ~v err ~r- ~,. ~1r• wir 'err TABLE OF CONTENTS 2004-05 ANNUAL BUDGET Page Number Title BUDGET MESSAGE 1 - 21 Budget Message BUDGET INFORMATION 23 Mission Statement 23 - 24 The Budget 24 - 25 Budget Amendments 25 Budget Basis 26 - 27 Budget Calendar 28 - 29 Organization of the 2003-04 Budget 30 - 31 Budget Ordinance 32 - 33 Tax Ordinance 34 Policies 34 - 41 Financial Management Policy 41 Property Management Policy 42 Organization Chart Description City Manager's transmittal letter. City of Kerrville mission statement. Excerptfrom the CityCharter regarding budget require- ments. Excerptfrom the City Charter regarding budget amend- ments. Narrative description of the basis forthe 2004-05 budget. List of key dates through the 2004-05 budget process. Narrative description of the various sections of this document. Legal document adopting the 2004-05 budget. Legal document levying ad valorem taxes. Narrative description of the policies used to develop the 2004-05 budget. Policy governing the financial management of the City. Policy governing the property management of the City. Graph illustrating the organization of the city's govern- ment. TABLE OF CONTENTS THE CITY OF KERRVILLE, TEXAS Page Number Title Description EXECUTIVE SUMMARY AND STATISTICS 43 - 51 Executive Summary 52 - 55 Combined summaryof Revenues and Expenditures With Changes In Fund Balance For All Funds 56 - 57 Matrix For Operating Transfers Between Funds 58 Generallnformation 58 - 59 A History of the City of Kerrville 60 Community Profile GENERAL FUNDS GENERALFUND 61 General Fund 62 Budget Summary Narrative summaryof the 2004-05 budget. Table illustrating all major revenue and expenditure categories as well as fund balance position for all budgeted funds. Table illustrating a112004-05 operating transfers between funds. Brief narration on location and population of Kerrville. Brief narration of Kerrville's history. Demographic statistics of Kerrville. Fund description. Five year summary of general fund revenues and expenditures. 63 - 66 Revenue Analysis 67 - 72 Description of Revenue Line Items 73 Property Tax Revenue Analysis 73 History of Property Valuation 73 Tax Rate Limitation 74 Tax Rate, Levyand Collection His- tory 74 Ad Valorem Tax Rate History Five year analysis of general fund revenues by indi- vidual line item. Narrative description of individual revenue line items in general fund. Five year analysis of property tax revenue. Graph illustrating changes in total property values. Legal limitation on maximum tax rate. Nineteen year comparison of tax rates, tax levy and collection history with 2004-05 projections. Graph illustrating change in tax rates. // 2004-05 AN/VUAL BUDGET ~""'' THE CI TY OF KERRVILLE, TEXAS Page Number Title Description „~,,. 75 Tax Rates of Overlapping Juris- Nineteen year comparison of tax rates of overlapping dictions jurisdictions in Kerrville. 75 Ten Largest Taxpayers 76 History of Sales Tax Receipts 76 Sales Tax Revenue Analysis 77 Division Expenditure Analysis 78 - 80 Line Item Expenditure Analysis 81 - 83 City Council Division 84 - 87 City Clerk Division 88 - 91 Legal Division 92 - 95 City Manager Division 96 -100 Human Resources Division TABLE OF CONTENTS List of top ten taxpayers in Kerrville. Graph illustrating sales tax receipt history. Eight year analysis of sales tax receipts by month. Five year analysis of division expenses in the general fund. Five year analysis of general fund expenditures in individual line items. Division description, personnel schedule, performance measures, five year expenditure analysis and descrip- tion of 2004-05 budgeted expenditures for city council division. Division description, highlights of fiscal year 2003-04, five year goals, 2004-05 objectives, five year personnel schedule, performance measures, five year expendi- ture analysis and description of 2004-05 budgeted ex- pendituresfor city clerk division. Division description, highlights of fiscal year 2003-04, five year goals, 2004-05 objectives, five year personnel schedule, five year expenditure analysis and descrip- tion of2004-05budgeted expendituresforlegaldivision. Division description, highlights of fiscal year 2003-04, five year goals, 2004-05 objectives, five year personnel schedule, five year expenditure analysis and descrip- tion of 2004-05 budgeted expenditures forcity manager division. Division description, highlights of fiscal year 2003-04, five year goals, 2004-05 objectives, performance mea- sures, five year personnel schedule, five year expendi- tureanalysis and description of 2004-05 budgeted ex- pendituresfor human resources division. /// ~. THE C/TY OF KERRVILLE, -TEXAS Page Number Title Description General Funds (cont.) 101 -104 Finance Division Division description, highlights of 2003-04 fiscal year, five year goals, 2004-05 objectives, five year personnel schedule, fiveyearexpenditure analysisanddescription of 2004-05 budgeted expenditures for finance and ser- vicesdivision. 105 -109 Information Systems Division Division description, highlights of 2003-04 fiscal year, five year goals, 2004-05 objectives, five year personnel schedule, five year expenditure analysis and descrip- tion of 2004-05 budgeted expenditures for information systems division. 110 -112 Purchasing/Safety Division Division description, highlights of 2003-04 fiscal year, five year goals, 2004-05 objectives, five year personnel schedule, five year expenditure analysis and descrip- tion of 2004-05 budgeted expenditures for purchasing division. 113 -117 Municipal Court Division Division description, highlights of 2003-04 fiscal year, five year goals, 2004-05 objectives, five year personnel schedule, performance measures, five year expendi- ture analysis and description of 2004-05 budgeted ex- pendituresfor municipal court division. 118 -123 Police Division Division description, highlights of 2003-04 fiscal year, five year goals, 2004-05 objectives, five year personnel schedule, performance measures, five year expendi- ture analysis and description of 2004-05 budgeted ex- pendituresfor police division. 124 Animal Control Division Division description, personnel schedule, five year ex- penditureanalysis and description of2004-05 budgeted expenditures for animal control division. 125 -131 Fire Division Division description, highlights of 2003-04 fiscal year, five year goals, 2004-05 objectives, five year personnel schedule, performance measures, five year expendi- ture analysis and description of 2004-05 budgeted ex- penditures forfiredivision. lV 2004-05 ANNUAL BUDGET ~r THE CI TY OF KERRV/LLE, TEXAS Paoe Number Title Description 132 -136 Fire Prevention Division Division description, highlights of 2003-04 fiscal year, five year goals, 2004-05 objectives, five year personnel schedule, performance measures, five year expendi- tureanalysis and description of 2004-05 budgeted ex- penditures forfiremarshal division. 137 -140 Planning &GIS Division Division description, highlights of 2003-04 fiscal year, five year goals, 2004-05 objectives, five year personnel schedule, five year expenditure analysis and descrip- tion of 2004-05 budgeted expenditures for planning and GIS division. 141 -145 Building Inspection Division Division description, highlights of 2003-04 fiscal year, 2004-05 objectives, five year personnel schedule, perfor- mance measures, five year expenditure analysis and description of 2004-05 budgeted expenditures for build- inginspection division. 146 -149 Code Enforcement Division Division description, highlights of 2003-04 fiscal year, five year goals, 2004-05 objectives, personnel schedule, performance measures, expenditure analysis and de- scription of 2004-05 budgeted expenditures for code enforcement division. 150 -154 Environmental Health Division Division description, highlights of 2003-04 fiscal year, five year goals, 2004-05 objectives, five year personnel schedule, five year expenditure analysis and descrip- tion of2004-05budgeted expendituresforenvironmental health division. 155-157 Airport Administration Division description, highlights of 2003-04 fiscal year, fiveyeargoals, 2004-05 objectives, personnel schedule, expenditure analysis for airport administration division. 158 -162 Business Programs Division Division description, highlights of 2003-04 fiscal year, five year goals, 2004-05 objectives, five year personnel schedule, performance measures, five year expendi- ture analysis and description of 2004-05 budgeted ex- pendituresfor business programs division. 163 -165 Parks and Recreation Administra- Division description, highlights of 2003-04 fiscal year, tion Division five year goals, 2004-05 objectives, five year personnel schedule, five year expenditure analysis and descrip- tion of 2004-05 expenditures for parks and recreation administration department. TABL E OF CONTENTS V THE CI TY OF KERRVILLE, TEXAS Page Number Title General Funds (cont.) Description 166 -168 Tennis Center Division Division description, highlights of 2003-04 fiscal year, fiveyeargoals, 2004-05 objectives, personnel schedule, five yearexpenditure analysis and description of 2003-04 budgeted expenditures for tennis center division. 169 -172 Swimming Pools Division Division description, highlights of 2003-04 fiscal year, five year goals, 2004-05 objectives, five year personnel schedule, performance measures, five year expendi- ture analysis and description of 2004-05 budgeted ex- pendituresfor swimming pools division. 173 -177 Parks Maintenance Division Division description, highlights of 2003-04 fiscal year, five year goals, 2004-05 objectives, five year personnel schedule, five year expenditure analysis and descrip- tion of 2004-05 budgeted expenditures for parks mainte- nancedivision. 178 -180 Performing Arts Center Division Division description, highlights of 2003-04 fiscal year, five year goals, 2004-05 objectives, five year personnel schedule, five year expenditure analysis and descrip- tion of 2004-05 budgeted expenditures for performing arts center division. 181 -187 Recreation Division Division description, highlights of 2003-04 fiscal year, five year goals, 2004-05 objectives, five year personnel schedule, five year expenditure analysis and descrip- tion of 2004-05 budgeted expenditures for recreation division. 188 -192 Public Works Division Division description, highlights of 2003-04 fiscal year, five year goals, 2004-05 objectives, five year personnel schedule, five year expenditure analysis and descrip- tion of 2004-05 budgeted expenditures for publicworks division. 193 -197 Street and Drainage Division Division description, highlights of 2003-04 fiscal year, five year goals, 2004-05 objectives, performance mea- sures,five year personnel schedule, five year expendi- ture analysis and description of 2004-05 budgeted ex- pendituresfor street and drainage division. ~// 2004-05 ANNUAL BUDGET ~r THE C/TY OF KERRVILLE, TEXAS Paae Number Title 198 - 201 General Operations Division 202 - 203 Operating Transfers Out GENERAL EQUIPMENTREPLACEMENTFUND Description Division description, personnel schedule, five year ex- penditureanalysis and description of2004-05 budgeted expenditures for general operations division. Fiveyear expenditure analysis and description of 2004- 05budgeted expenditures for general fund transfers. 204 - 206 General Equipment Replacement Fund description, budget summary, five year revenue Fund analysis, description of revenue line items, five year expenditure analysis and description of budgeted 2004- 05expenditures. WATER/SEWER FUNDS WATER/SEWER FUND ,,,,,~ 207 Water/Sewer Fund 208 Budget Summary 209 - 210 Revenue Analysis 210 - 211 Description of Revenue Line Items Fund description. Five year summary of water/sewer fund revenues and expenditures. Five year analysis of water/sewer fund revenues. Narrative description of individual revenue line items in water/sewer fund. Graph illustrating eleven years ofwaterand wastewater revenue, with projections for fiscal year 2004-05. Seven year analysis of water revenue. Seven year analysis of wastewater revenue. Graph illustrating changes in water rates since August 1980, with analysis ofwater bill for 8,000 gallon residen- tial water consumption since August 1980. Graph illustrating changes in wastewater rates since September 1982, with analysis of wastewater bill for 8,000 gallon residential water consumption since Sep- tember 1982. 212 History of Water and Wastewater Revenue 213 Water Revenue Analysis 214 Wastewater Revenue Analysis 215 Water Rate History 216 Wastewater Rate History TABLE OF CONTENTS Vl/ THE CITY OF KERRVILLE, TEXAS Page Number Title Water/Sewer Funds (cont.) Desc_ ri tp ion 217 History of Water and Wastewater Graphillustratinghistoryinnumberofcustomersserved Customers since September 1995, with supporting table. 218 Top Ten Water Customers List of top ten water customers. 218 Top Ten Wastewater Customers List of top ten wastewater customers. 219 Division Expenditure Analysis Fiveyearanalysisofdepartmentexpensesinthewater/ sewer fund. 219 - 221 Line Item Expenditure Analysis Five year analysis of water/sewer fund expenditures in individual line items. 222 - 228 Water Records Division Division description, highlights of 2003-04 fiscal year, five year goals, 2004-05 objectives, five year personnel schedule, performance measures, five year expendi- ture analysis and description of 2004-05 budgeted ex- penditures forwaterrecords division. 229 - 233 Utility Administration Division Division description, highlights of 2003-04 fiscal year, five year goals, 2004-05 objectives, five year personnel schedule, five year expenditure analysis and descrip- tion of2004-05budgeted expenditures forutilities admin- istrationdivision. 234 - 239 Water Production and Distribu- Division description, highlights of 2003-04 fiscal year, tion Division five year goals, 2004-05 objectives, five year personnel schedule, performance measures, five year expendi- ture analysis and description of 2004-05 budgeted ex- penditures forwaterproductionand distribution division. Division description, highlights of 2003-04 fiscal year, 240 - 245 Utility Construction Division five year goals, 2004-05 objectives, five year personnel schedule, performance measures, five year expendi- tureanalysis and description of 2004-05 budgeted ex- pendituresfor utility construction division. 246 - 252 WastewaterDivision Division description, highlights of 2003-04 fiscal year, five year goals, 2004-05 objectives, five year personnel schedule, performance measures, five year expendi- ture analysis and description of 2004-05 budgeted ex- penditures forwastewaterdivision. -//// 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS ~rrr Pape Number Title 253 - 257 Utilities Laboratory Division 258 - 260 General Operations Division 261 Operating Transfers Description Division description, highlights of 2003-04 fiscal year, five year goals, 2004-05 objectives, five year personnel schedule, five year expenditure analysis and descrip- tion of 2004-05 budgeted expenditures for utilities labo- ratorydivision. Division description, personnel schedule, five year ex- penditureanalysis and description of 2004-05 budgeted expendituresforgeneraloperations division. Five yearexpenditureavalysis and description of2004- 05budgeted expenditures for operating transfers. WATER/SEWEREQUIPMENTREPLAOEMENT FUND 262 - 264 Water/Sewer Equipment Replace- ment Fund KERRVILLE/SCHREINER PARK FUND 265 Kerrville/Schreiner Park Fund 266 Budget Summary 267 - 268 Revenue Analysis 268 - 269 Description of Revenue Line Items 270 - 275 Kerrville/Schreiner Park Division Fund description, budget summary, five year revenue analysis, description of revenue line items, five year expenditure analysis and description of budgeted 2004- 05expenditures. Fund description. Two year summary of Kerrville/Schreiner Park Fund revenues and expenditures. Two year analysis of Kerrville/Schreiner Park Fund revenues. Narrative description of individual revenue line items in the Kerrville/Schreiner Park Fund. Division description, highlights of 2003-04 operations, division five year goals, 2004-05 objectives, two year personnel schedule, two year expenditure analysis and description of 2004-05 budgeted expenditures for Kerrville/ Schreiner Park division. TABLE OF CONTENTS /X ~.• THE C/TY OF KERRVILLE, TEXAS Page Number Title Description GOLF COURSE FUND 277 GolfCourse Fund Fund description. 278 BudgetSummary Five year summary of golf course fund revenues and expenditures. 279 RevenueAnalysis Five year analysis of golf course fund revenues. 280 Description of Revenue Line Items Narrative description of individual revenue line items in the golf course fund. 281 Division Performance Measures Analysis of division performance measures. 281 Division Expenditure Analysis Five year analysis of division expenditures in the golf coursefund. 282 - 283 Line Item Expenditure Analysis Five year analysis of golf course fund expenditures in individual line items. 284 - 289 GolfCourse Maintenance Division description, highlights of 2003-04 operations, Division division five year goals, 2004-05 objectives, five year personnel schedule, five year expenditure analysis and description of 2004-05 budgeted expenditures for golf course maintenance division. 290 - 293 Pro Shop Division Division description, highlights of 2003-04 operations, division five year goals, 2004-05 objectives, five year personnel schedule, five year expenditureanalysisand description of 2004-05 budgeted expenditures for pro shop division. 294 - 296 Golf Carts Division Division description, personnel schedule, expenditure analysis and description of 2004-05 budgeted expendi- turesfor golf carts division. 297 General Operations Expenditure analysis and description of 2004-05 bud- geted expenditures for golf course general operations division. 298 Maturity Schedule Maturity schedule for start-up loan. 299 Maturity Schedule Maturity schedule for improvement loan from City of Kerrville Economic Improvements Corporation. X 2004-05 ANNUAL BUDGET +`rr THE CI TY OF KERRV/LLE, TEXAS Page Number Title EMERGENCY MEDICAL SERVICES FUNDS EMERGENCY MEDICAL SERVICES FUND 301 Emergency Medical Services Fund 302 Budget Summary 303 - 304 Revenue Analysis 304 - 305 Description of Revenue Line Items ~,,, 306 - 312 Emergency Medical Services Division EMS EQUIPMENT REPLACEMENT FUND 313 - 314 EMS Equipment Replacement Fund AIRPORT FUND ~~ 315 Airport Fund 316 Budget Summary 317 - 318 Revenue Analysis 319 - 326 Airport Division Description Fund description. Five year summary of emergency medical services fund revenues and expenditures. Five year analysis of emergency medical services fund revenues by individual line item. Narrative description of budgeted 2004-05 revenues. Division description, highlights of 2003-04 fiscal year, five year goals, 2004-05 objectives, graph illustrating billable runs by quarter since inception, five year per- sonnel schedule, five year expenditure analysis and description budgeted 2004-05 expenditures for emer- gencymedical services fund. Fund description, budget summary, five year revenue analysis, description of revenue line items, five year expenditure analysis and description of budgeted 2004- 05expenditures. Fund description. Five year summary of airportfund revenues and expen- ditures. Five year analysis of airport fund revenues by individual line item with description of individual revenue line items in the airport fund. Highlights of 2003-04 fiscal year, five year goals, 2004- 05objectives, personnel schedule, five year expenditure analysis, description of 2004-05 budgeted expenditures for airport fund, and list of airport improvements. TABLE OF CONTENTS XI THE CI TY OF KERRVILLE, TEXAS Paae Number Title Description LIBRARY FUNDS LIBRARYFUND 327 Library Fund Fund description. 328 Budget Summary Five yearsummaryofIibraryfund revenues and expen- ditures. 329 Revenue Analysis Five year analysis of libraryfund revenues by individual line item. 330 Description of Revenue Line Items Narrative description of individual revenue line items in library fund. 331 Division Expenditure Analysis Five year analysis of expenditures in the libraryfund by division. 331 - 332 Line Item Expenditure Analysis Five year analysis of expenditures in the library fund by line item. 333 - 337 LibraryAdministration0ivision Division description, highlights of 2003-04 fiscal year, five year goals, 2004-05 objectives, five year personnel schedule, five year expenditure analysis and descrip- tion of2004-05 budgeted expenditures forlibraryadmin- istrationdivision. 338 - 341 Patron Services Division Division description, highlights of 2003-04 fiscal year, five year goals, 2004-05 objectives, five year personnel schedule, five year expenditure analysis and descrip- tion of 2004-05 budgeted expenditures for patron ser- vicesdivision. 342 - 347 Circulation Services Division Division description, highlights of 2003-04 fiscal year, five year goals, 2004-05 objectives, five year personnel schedule, five year expenditure analysis and descrip- tion of 2004-05 budgeted expenditures for circulation services division. 348 - 351 Technical Services Division Division description, highlights of 2003-04 fiscal year, five year goals, 2004-05 objectives, five year personnel schedule, five year expenditure analysis and descrip- tion of 2004-05 budgeted expenditures for technical services division. Xl/ 2004-05 ANNUAL BUDGET ~r•' THE C/TY OF KERRV/LLE, TEXAS Page Number Title REMSCHEL - DEERING HISTORY CENTER FUND ~.- 353 Remschel -Deering History Center Fund +rrr 353 Budget Summary Description Fund description. Five year summary of Remschel -Deering history center fund revenues and expenditures. 354 Revenue Analysis 355 - 358 Expenditure Analysis Five year analysis of Remschel -Deering history center fund revenues by individual line item with description of revenue line items. Five year analysis of Remschel -Deering history center fund expenditures with description of2004-05 budgeted expenditures. ~r.r DEBT SERVICE FUNDS GENERAL OBLIGATION DEBTSERVICE FUND 359 General Obligation Debt Service Fund description. Fund ""'` 360 Budget Summary Five year summary of revenues and expenditures for general obligation debt service fund. ~ 361 Revenue Analysis Five year analysis of revenues by individual line items with descriptions for 2004-05 budgeted revenue. ~ 362 Bonded Debt As A Percentage Of Graph illustrating the percentage ofoutstanding bonded The Tax Base debt as compared to the total taxable value. '~ 362 Legal Debt Limitation Legal limitation on maximum tax supported debt. 363 Debt Service Requirements To Graph illustrating the fiscal requirements to maturity of ~` Maturity all tax supported bonded debt with maximum annual requirement analysis. ~ 364 Expenditure Analysis Five year analysis of expenditures by individual issue. 364 Bond Ratings Bond ratings at last rating date. 365 Series 1994 Bond maturityscheduleforseries1994combinationtax and revenue certificates of obligation. ~r- TABLE OF CONTENTS Xlll THE CI TY OF KERRVILLE, TEXAS Page Number Title Debt Service (cont.) 366 Series 2002 REVENUE DEBTSERVICE FUND Description Bond maturity scheduleforseries 2002 combination tax and revenue certificates of obligation. 367 Revenue Debt Service Fund Fund description. 368 Budget Summary Five year summary of revenues and expenditures for revenue debt service fund. 369 Revenue Analysis Five year analysis of revenue line items with descrip- tions of 2004-05 budgeted revenues. 370 - 371 Transfer Requirements Description and table of transfer requirements from the Water/Sewer Fund. 372 Debt Service Requirements to Graph illustrating fiscal requirements to maturity of all Maturity revenue supported debt with maximum annual require- ment analysis. 373 Expenditure Analysis Five year analysis of expenditures by individual issue. 373 Bond Ratings Bond ratings at last rating date. 374 Series 1995 Bond maturity schedule for series 1995 combination tax and revenue certificates of obligation. 375 Series 1998 Bond maturity schedule for series 1998 revenue re- funding bonds. 376 Series 2002 Bond maturity schedule for series 2002 combination tax and revenue certificates of obligation. MISCELLANEOUS FUNDS 377 - 383 Garage Fund Fund description, budget summary, five year revenue analysis, description of revenue line items, division description, highlights of 2003-04 fiscal year, five year goals, 2004-05 objectives, five year personnel schedule, five year expenditure analysis and description of bud- geted 2004-05 expenditures for the garage fund. XlV 2004-05 ANNUAL BUDGET THE C/TY OF KERRVILLE, TEXAS Page Number Title Description 384 - 388 Police -Special Purpose Fund Fund description, budget summary, five year revenue analysis, description of revenue line items, five year expenditure analysis and description of budgeted 2004- 05expenditures for the police -special purpose fund. 389 - 391 Parkland Dedication Fund Fund description, budget summary, five year revenue analysis, description of revenue line items, five year expenditure analysis and description of budgeted 2004- 05expenditures for the parkland dedication fund. 392 - 394 Softball Fund Fund description, budget summary, five year revenue analysis, description of revenue line items, five year expenditure analysis and description of budgeted 2004- 05 expenditures for the softball fund. 395 - 397 ArcadiaTheater Fund Fund description, budget summary, revenue analysis, description of revenue line items, expenditure analysis and description of budgeted 2004-05 expenditures for the Arcadia Theater fund. 398 - 402 Hotel/Motel OccupancyTax Fund Fund description, budget summary, five year revenue analysis, description of revenue line items, tax receipts comparison by quarter, five year expenditure analysis for the hotel/motel occupany tax fund. 403 - 412 Landfill Operations Fund Fund description, budget summary, five year revenue analysis, description of revenue line items, division description, highlights of 2003-04 fiscal year, five year goals, 2004-05 objectives, personnel schedule, five year expenditure analysis and description of budgeted 2004- 05expenditures for the landfill operations fund. 413 - 416 Landfill Closure/ReplacementFund Fund description, budget summary, five year revenue •,w,,, analysis, description of revenue line items, personnel schedule, five year expenditure analysis and description of budgeted 2004-05 expenditures for the landfill closure/ ,~ replacementfund. 417 - 419 Real Property Fund Fund description, budget summary, five year revenue r„~ analysis, description of revenue line items, five year expenditure analysis and description of budgeted 2003- 04 expenditures forthe real property fund. +rrr TABLE OF CONTENTS XV THE C/TY OF KERRI//LLE, TEXAS Page Number Title Description Miscellaneous Funds (cont.) 420 - 421 Landfill Post Closure Fund Fund description, budget summary, five year revenue analysis, description of revenue line items forthe landfill post closure fund. 422 - 424 433 Water Street Fund Fund description, budget summary, revenue analysis, description of revenue line items, year expenditure analysis and description of budgeted 2004-05 expendi- turesfor the 433 Water Street fund. 425 - 430 Legion Hills Grant Fund Fund description, budget summary, five year revenue analysis, description of revenue line items, five year expenditure analysis and description of budgeted 2004- 05 expenditures for the Legion Hills grant fund. 431 - 434 Insurance Reserve Fund Fund description, budget summary, five year revenue analysis, description of revenue line items, five year expenditure analysis and description of budgeted 2004- 05expenditures forthe insurance reserve fund. 435 - 436 Fiduciary Funds Narrative description of fiduciarytype funds that are not budgeted by the City. CAPITAL IMPROVEMENTS PROGRAM 437 - 458 Capital Improvements Program Five year capital improvements program illustrating summary of projects anticipated for funding in fiscal year 2004-05 through 2008-09. Includes effects on operating budget, debt service and tax, water and sewer rates. Discusses the comprehensive plan as well as the city's approach to project accounting. APPENDIX i Salary Schedule -Exempt Employees ii Salary Schedule -Non-Exempt Employees iii Step Schedule -Police iii Step Schedule -Fire Salary table for exempt city employees. Salary table for non-exempt city employees. Step schedule for uniformed police employees. Step schedule for uniformed fire employees. XI// 2004-05 ANNUAL BUDGET ~r "'""" THE C/TY OF KERRVIL LE, TEXAS Page Number Title iv - vi Position Titles and Salary Schedule Grades vii -viii Budgeted Full Time Position Analysis ,,~, ix -xiv Glossary of Terms xiv - xix Description of Expense Line Items ~r ~r '~r/ ~r• gar ~r err +ti.r Description List of all city employee titles within grades. Five year analysis offull time positions in each division and fund. Brief narrative description of terms used in this docu- ment. Narrative description ofexpenditure line items common to all funds. TABLE OF CONTENTS XVlI THE CI TY OF KERRV/LLE, TEXAS October 1, 2004 Dear Mayor and City Council: INTRODUCTION I n accordancewith the City Charterand the laws ofthe State of Texas governing home rule cities, the budget of the City of Kerrville forthe 2004-05 fiscal year is herewith transmitted. This memo will discuss the following highlights of the fiscal year2005 budget: • 2004 Planning Retreatfor FY05 and Resulting New Programs "~"`' JointCity/County Programs • Proposed Fee Changes ~,,,, The FY05 Budget 2004 PLANNING RETREAT and NEW PROGRAMS FOR FY05 ~,~,,,, DuringthePlanningRetreat,theCouncilidentifiedseveralprioritiesforthisnextyear. Someofthese priorities are strictly policyororganizational issues thatwill require changes in operating procedures butdonotaffectthisyear'sbudget. Those prioritiesthatcouldbefundedandthathaveadirectbudget ~'" impact have been integrated intothe budget beforeyou and I have included a shortdescription ofeach below: • Paperless Council Packets In an effort to accommodate the increasing complexity of the City Council agendas, staff '~ recommended moving to a pure electronic agenda packet for Council members. Laptop computers will be provided to Council members, and agenda packets will be delivered on compact disks. Council will have access to the voluminous information related to agenda items without having to shuffle through papercopies provided in the notebooks. The savings to the City will average between $75 and $100 on supplies per Council meeting. This does not include the "~"' hours of stafftime thatwill be saved from assembling the notebooks. Moreover, Council will have access to City's servers. Thiswillallowmemberstoviewourgeographicinformationsystemand ~,,,,. otherfiles not specifically included in the agenda. • Purchase of MunicipalCourtBuilding ''~"" Atthefiscal year2003-04 planning retreat, Council settraffic enforcement as a high priority. In +..% BUDGET MESSAGE 1 THE C/TY OF KERRVILLE, TEXAS response to that policy directive, staff implemented a traffic unit in the budget. The result has been extremely positive. The unit has had significant impact on traffic enforcement. However, this success has substantially increased the workload in the Municipal Court. On many court days, defendants were queued out the front door of the Police Department and around the building. While the FY04 budget included additional staff to compensate for the anticipated workload increase, the facilities can no longer accommodate the volume of people visiting the court. Staff began a process of finding a potential site fora new court in fiscal year2004. As a result, staff has identified a building and has secured funding for its purchase out of revenues from the sale of the old City Hall building. The new budget includes costs associated with moving the Court from its current location to the new location, renovations to the new building, and all costs associated with the operation ofthe building. • Restructure Contractual Relationshipswith KerrCounty The City has had a long historyof jointcooperationwith othergovernmentalentities. However, it has become clearthat as the City and County have grown, the City is finding itself in the position of providing substantial services outside of our jurisdiction with little or no financial supportfrom the County. As a result, Council has directed staffto re-examine each service and restructure the contractual relationship to adequately reflect services provided and funding required to provide such services. The City and County have already made progress towards this priority in the current fiscal year. After months of work, a contract has been established concerning airport operations. This experiencewillserveasatemplateforotherjointoperationssuchasthelibrary. Forservicesthat the City provides to County residents, staff is closely examining the funding and compensation for such services. Specifically, staff is analyzing Fire Suppression and Emergency Medical Service. Currently, 24% of fire calls are out in the county; however, the City receives $125,000 from the county. The Fire Suppression budget requestfornextyearis$2,842,554. The County is providing less than 5%fundingfor24%ofthe service. In the nextfiscal year, staffwill analyze and propose a design for equitable participation for providing specific services. In addition to these priorities, Council identified additional priorities that either have no budget expenseorrequirefunding infuturebudgets beyond FY05. Forthe nextfiscal year,wewill begin addressing these issues: • Prioritize/Analyze potential FY06 bond issuance • Charter Review • Facilities Plan Implement 1 % increase on Hotel/Motel TaxforArcadia Theatre Renovations RiverTrail System Continue toexpand e-government. 2 2004-05 ANNUAL BUDGET THEC/TYOFKERRVILLE, TEXAS PROPOSED FEE CHANGES Each year, servicefees are evaluated. This is done annuallyto avoid large increases in anygiven year. Change recommendations are based strictly on the cost of providing each service and correspond "`"~ directly to the increased or decreased cost of providing the service. The following chart indicates changes for consideration as part of the FY05 budgetwith a general explanation following: Service Charge Current Fee Proposed Fee % Change ~r General Fund: Lien Filing Fee New Fee Actual Filing Fee New Fee Water/SewerFund: 3/4" Water Tap 1,000.00 1,075.00 7.5% , , 1"Water Tap 1,020.00 1,090.00 6.9% ~, 4" Sewer Tap 1,100.00 1,185.00 7.7% 6" Sewer Tap (out of manhole) 1,145.00 1,255.00 9.6% ~r 6" Sewer Tap and Manhole 2,510.00 2,710.00 8.0% Septage Rate .067/gallon .070/gallon 4.5% Backflow Prevention Test (Reduced 70.00 100.00 42.9% ~'' Pressure Zone Device, each test) Backflow Prevention Test (Double 40.00 70.00 75.0% Check Device, each test) ~r Landfill Fund: r Residential Garbage Collection 4.56/month 4.70/month 2.97% ,,r,, Disposal Pass Through 3.68/month 3.79/month 2.97% Mobile Home Service 3.43/month 3.53/month 2.97% ~r Disposal Pass Through 3.68/month 3.79/month 2.97% Composting 1.67/month 1.72/month 2.97% Recycling 2.74/month 2.82/month 2.97% EMS Fund: ; , Aid Only, No Transport 86.16 100.00 16.06% ,~, Dedicated Standby (per hour) 72.60 In City $100 for 1st 2 hours, 37.74% ;,~,, then $75/hour Outside City Limits $125 for 1st 2 hours, 72.18% then $75/hour Extra Attendant 79.86 100.00 25.22% Local Transport (no supplies) 79.86 100.00 25.22% Return Local Transport (no supplies) 79.86 100.00 25.22% BUDGET MESSAGE 3 THE C/TY OF KERRV/LLE, TEXAS Nofes: 1. Lien Filing Fee:TheCitypaysthecosttofileliensatthecourthouseforavarietyofpurposes,including liensthatareassessedonpropertiesforlackofmowingorcleaning. Thisnewfeewouldrecoverthe actual costto file the lien and would be payable bythe debtor. 2. WaterandSewerFund: These itemsaredirectlytiedtothecostofinstallingthevarioustapsand forthe use of the personnel and equipment listed. 3. LandfillOperationsFund: Theseitemsarecontractuallyadjustedannuallybasedonincreaseinthe consumer price index. From June 2003 to June 2004, the consumer price index increased 3.3%. According to the City's contract with BFI, garbage charges will increase or decrease at a rate equal to 90% of the change in consumer price index (2.97% for FY05). 4. EMS Fund: These fee increases offset the increased cost to provide these services, declining revenues dueto Medicare paying lessforservices and increasing Countydemand. CITY BUDGETING 101 The 2005 budget is a balanced budgetthat meetsthe goals outlined by Council during the Planning Retreat. Inorderforthestaffto presentabalanced budget, numerousrequestsfromdivisiondirectors were reduced oreliminated. Thatdoes not mean these requests are unimportant, ratherit meansthere are notsufficientfundstodoallthethingsthatstaffwould liketoaccomplish intheupcomingfiscalyear. The budget is the financial plan ofthe City. In addition, the budget is a policytool forthe Council aswell as an operations guide for staff, and myself, while acting as a communication tool to the public. The City has 26 individual funds that make up the proposed budget. The two major funds are the General and Water/Sewer Funds. Otherfunds were created for special purposes, cost control, etc. Funds such astheAirport Fund and the Library Fund were created becausethese are servicesthe City of Kerrville jointly provides with Kerr County. Maintaining separate funds allows for both entities to review the revenues and expenditures of these operations to determine if they are being funded as agreed upon. Each of the 26 funds is balanced as if each were a separate entity. Many times the revenue in these special funds comes in theform of atransferfrom anotherfund. Such isthe case in the Revenue Debt Service Fund, wherethe revenue is in the form of a transferfrom the Water/Sewerfund to payforwater/ sewer related debt. 4 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS This mayappearto be complicated, butthebudgetisdesignedtoguideyouthroughthevariousfunds ~,,,,. oftheCity,sothatbythetimeyoufinishyourreviewofthebudget,youwillhaveacompleteunderstanding of each function ofthe City. THE FY05 BUDGET The total budget, inclusive of all funds, forthe 2005 fiscal year is $34,839,178. The 2005 budget is 13.04%or$4,017,959 morethan the approved FY04 budgetadopted in Septemberof 2003. With the addition of capital projects in the Kerrville/Schreiner Municipal Park Fund, Airport Fund, and Legion Hills Grant Fund, the overall impact looks greaterthan in previous years. However, excluding these threefunds bringsthe overall increase is only 3.03%. GENERAL FUND: The majoroperating fund ofthe City, the General Fund provides forthe general purpose functions of the Citysuch as police, fire, street maintenance, parks and recreation, planning, health, engineering, legal, financial and administrative services. The proposed budgetforFY05forthe General Fund is $15,732,279fora7.67%increaseoverlastyearsadopted budget. The 2005 budgetfortheGeneral Fund continues funding for all programs and services provided bythe General Fund, and includes funding for the new paperiess agenda, utilities for new Municipal Court building, subsidize EMS, increase to airport and library subsidy In addition to a merit increase for personnel as discussed in the Expenditure/Personnel Services section below. ;~„~, Revenue Total revenues in the General Fund is $14,904,938, fora 6.05% increase over the current year budgeted revenue. The major revenue sources with theirunderlyingassumptionsfortheproposed ~"'" budgetare: Current Year Tax Levy - $6,118,372 The City has received the certified tax roll from KerrCentral Appraisal District. Certified taxablevalue for 2004 is $1,208,890,473 with $7,638,568 under protest. Conservative revenue projections presume the City will receive 50% of the protested values. The certified taxable values for 2004 increased $56,968,551 overthe 2003 netcertified taxablevalues.This increase in taxable valuation computesto $314,458 in additional propertytax revenue, with a net increase in general fund revenue of $287,418. The balance of increased property tax revenue ($27,040) will be used to offset debt service requirements. BUDGET MESSAGE 5 THE CI TY OF KERRVILLE, TEXAS The following is the ad valorem tax revenue analysisfor FY05: 2004-05 PROPOSED BUDGET ESTIMATED AD VALOREM TAX REVENUE ANALYSIS Certified 2004 Taxable Value Anticipated Protested Value (50% of protested value) Total Estimated 2004 Taxable Value Proposed Tax Rate per $100 of Value TotalTaxLevy Estimated Collection Rate Estimated Tax Levy Collectable Less Debt Service (Series 1994) Less Debt Service (Series 2002) Less Paying Agent Fees Total Debt Service General Fund PortionofTaxLevy 128,563 445,041 2,000 $1,208,890,473 3,819,284 $1,212,709,759 0.56325 $ 6,830,588 98.00% $6,693,976 575,604 $ 6,118,372 Sales Tax - $4,061,905 In FY05, 27.3% of the General Fund will be funded by sales tax receipts. I n FY04, the City budgeted a 2% increase in sales tax receipts overthe previous year. Through August 2004, sales tax receipts have been 4.2% above the previous year, or 2.2% above the FY04 budget. The FY05 includes a conservative 3% increase overthe FY04 projected revenue. Garbage Service - $1,090,275 In FY04, the City budgeted a 2% increase in garbage service collections. Staff anticipates we will receive slightly morethan budgeted, and is budgeting a conservative 2% increase in garbage service revenue in FY05. Municipal Court - $270,000 In FY05, the City share of fines received through the municipal court shows an increase due to the additional revenue, which is anticipated due to the addition of the traffic unit in the police department. The number of citations has increased significantly over the past few years; however, we are anticipating a stabilization and leveling off ofthese increases. Warrant Fees Collected - $87,500 Whilethe WarrantFeescollected in FY04werefarbeloworiginal expectations,theCityMarshalhas taken necessary steps to improve the process of generating up-to-date warrant information and executing thesewarrants. The Marshal will continueto oversee at leastonewarrant round up in FY05. 6 2004-05 ANNUAL BUDGET THE CITY OF KERRVILLE, TEXAS Water/SewerAdminisfrative Transfer Fee - $368,124 In FY04, the Water/Sewer Fund administrative transferfee was budgeted at $570,000. This fee is applied to the Water/Sewer fund to reimburse the general fund for services provided to the Water/ Sewerfund. These services include engineering, administration, legal, human resources, finance, information services, purchasing and payment of bonds for the KMUD purchase in 1984. Of the $570,000 administrative transfer fee, $201,876 is directly attributable to the 1991 refunding bonds (refunded the KMUD bonds), therefore, it is reasonableto reducethe administrativetransferfee bythe amount of payment for the refunded KMUD bonds. In FY05, a maximum of $574,070 could be transferredfromthewater/sewerfundforadministrativeservices. In FY05,theadministrativetransfer fee is proposed at $368,124. ,,, Expenditures Total expenditures in the General Fund are proposed at $15,732,279, fora 7.67% increase overthe currentyearbudget. ThefollowingwilldiscussthemajorexpendituresintheGeneralFund. Personnel Services - $10,263,342 The City has 296 full time positions proposed in the FY05 budget. 186.5 of these positions are paid in the General Fund (one employee is shared with the water/sewerfund). Proposed salaries forthe General Fund employees in FY05 are $6,898,378, and includesthe proposed compensation changes, which includes 2% pay plan adjustments (these are only passed along to those employees who fall belowthe revised new minimum salaryfora position.), and merit increases of 2.5% (normallythere is a range for merit butthis year, a staff memberwill simply either qualify or notforthe merit increase. If theyqualify, theywill receive the 2.5%, if not, they must be placed on a Performance I mprovement Plan or PIP). There are no new positions proposed in the General Fund in FY05. Premiumsforgrouphealthinsuranceareestimatedtoincreaseby6%inFY05. However,theincrease in health insurance premiumswill be offset by a reduction in accumulated monies in the Insurance- Claims Draft Fund (Fund 05). Each month, applicable premium payments from both the City and employeesaredepositedintotheinsuranceclaimsdraftfund. Medicalclaimsarethenpaidoutofthis fund. Asofthedateofthiswriting,thelnsurance-ClaimsDraftfundhadanaccumulatedbalanceof $815,187.96. Discussionswiththe City's contracted insurance advisors confirm that a conservative reserve for claims management should be in the $300,000 to $400,000 range. Since the City has experienced a few "good" years with regards to claims, this reserve has now risen to the level stated above. Ratherthanpassonthecostofthe6%healthinsurancepremiumincreasetotheemployees, staffproposesto allowthis reserveto reduce in FY05 bythe amountof the anticipated health insurance premium increase. This will allowthe compensation increase to be a true increase intake-home pay to the employee. The 6% health insurance premium increase is estimated to be approximately $99,633. 7 BUDGET MESSAGE THE CI TY OF KERRVILLE, TEXAS Supplies and Materials - $480,914 Supplies and materials are budgeted with a 18.10% increase in FY05, primarilyforchemicals, fuel, and computerhardwareandsoftwareupgrades. The Citybudgeted$1.70pergallonforunleadedfueland $1.60 pergallon fordiesel fuel in FY05. Another factor impacting the growth of this budget category is our change in accounting for capital items. In years past, any item over $500 was expensed out of the capital assets category. l_astyear, in preparation of new accounting standards, the Finance Department increased the capital asset threshold to $5,000. The resultwasthatmanyassets under$5,000 had to be budgeted in the Supplies and Materials category. Maintenance and Repairs - $638,047 Fundsproposedformaintenanceandrepairs increased7.70%fromthecurrentyearbudget,primarily in street maintenance and signage. The annual street maintenance program is budgeted at $130,000 in FY05. Miscellaneous Services - $2,161,598 Miscellaneous services include payments for utilities, property and liability insurance premiums, advertising and contractual obligations such as audit services, outside legal service, property tax collection service and garbage service. Miscellaneous services increased 7.00% over the FY04 budget, primarilyforcontractual services. Oneofthe largerincreases isthe resultof re-categorizing the Municipal Court Judge from apart-time employeeto a contractual agent. Sundry Charges - $287,323 Sundrycharges areforexpenses such as professional dues, election costs, radio towerspace rental and contingencies. Sundry charges decreased 5.24% from the FY04 budget, due to a $24,337 decrease in the contingency line item. General Fund contingency is proposed at $166,624 in FY05. Capital Outlay- $266,846 Capital outlay decreased $1,361 or .51 % overthe FY04 budget. Major capital items included in the General Fund are: • $9,500 to replace the "Alpha" server in the Information Systems division • $142,750 to purchase five marked patrol units and associated equipment in the police division • $24,000 to purchase a new K-9 patrol unit in the police division • $3,600 to purchase Kimber pistols in the police division • $5,000to purchase trash cans, landscaping and benchesforstreet improvement project in the business programs division • $15,000 to purchase a large format scanner in the public works division • $42,000 to purchase two 3/4 ton pickups in the street division • $24,996forcontinuedtease purchase payments fora front-end loaderand a motorgrader g 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS Operating Transfers Out- $1,634,209 Transfers to other City funds are budgeted with a $676,715 or 70.68% increase over FY04. The GeneralFundwillcontinuetotransfermoniesequivalentto 1 %ofoperationstoreplacemajorGeneral Fundequipmentsuchasdumptrucks,backhoes,firetrucksandstreetsweepers. Thetransfertothe `'"'"" Airport Fund in FY05will be accomplished intwo parts as perthe newly negotiated contractforairport management. One part of the transfer ($98,559) is forthe City's portion of project grant matches. A IistofprojectswithcorrespondinggrantmatchesintheFY05budgetcanbefoundintheAirportFund section. The second portion ($75,232) isforthe City's portion ofthe subsidyforairportoperations. Total transferto the Airport Fund for FY05 is $173,791, for an $76,359 (78.37%) increase over FY04. ~..r The transferto the Library Fund for FY05 is proposed at $416,113, for an increase of $28,933 (7.47%). ~,,,,. This subsidy, combined with matching subsidy from Kerr County will balance the library budgeted expendituresto revenues in FY05. The FY05 increasewill be offset bya budgeted return of equityfrom the library in FY05. This return of equitywill be explained in more detail in the Library Fund portion of ~'"' this memo. ~,,. $660,OOOisproposedtobetransferredtothegeneralprojectaccountingfundinFY05forthefollowing anticipated projects: • $125,000 Meadowview storm sewer '~"` $50,000 Foothills (Karp property) • $160,000 Lois Street extension (road only) ~,,,~ $25,000 Sidewalks (Ken Stoepel propertyto G Street) • $300,000 FM 1341 ROW acquisition (Golf Avenue) ~"' It should be noted that of this $660,000, $210,000 is rebudgeted from FY04,therefore not cosidered as "newfunding". It should also be noted thatthese projects are merely recommended and subjectto change, such as ifthe need should ariseto provide additional funding forthe Holdsworth Drive project. WATER/SEWER FUND: The Water/Sewerfund isthe second majorfund ofthe City, created forthe provision ofwaterand sewer vli.,+ service. It includes a transferto the General Fund forthe provision of engineering, legal, financial and administrative services. The budget for FY05 for the Water/Sewer fund is $6,468,036 or a 7.97% decrease over last years adopted budget. The 2005 budget for the Water/Sewer Fund continues ~' fundingforall programs and services provided bythisfund, and likethe General Fund includesfunding for a modest merit increase for personnel as discussed earlier in this document. ~.r ~"` 9 BUDGET MESSAGE ~..r THE C/TY OF KERRV/LLE, TEXAS Revenue Total revenues in the Water/Sewerfund are budgeted at $6,547,362, or 6.72% less than the FY04 budget. The two main revenue sources in the Water/Sewer Fund, with the underlying revenue assumptions, forthe proposed budget are: Water Sales - $3,305,111 The Water/Sewerfund experienced a revenue shortfall in FY04 dueto reduced waterconsumption in partbroughtaboutbytheunusuallyrainysummertheCityexperienced. Asofthedatethismemowas written, the anticipated shortfall is on target, with water sales and sewer service fees coming in as anticipated through August. This indicates that while the City is not "gaining" ground on revenue assumptions, it is not "loosing" ground either. Revenue shortfall anticipation in FY04 is $600,435 for watersales and $187,328 in sewerservicefees, fora total anticipated revenue shortfall of $787,763. The recovery plan put into place earlierthis fiscal year remains in effect. In FY05, watersales are budgeted ata 2.5% increase overthe currentyearanticipated watersaleswith NO increase proposed in water rates. Sewer Service Fees - $2,585,773 Sewerservicefeesare budgeted with a 2.5% increaseoverprojected revenue in the currentfiscal year with NO increase proposed in sewer service fees. Expenditures Total expenditures in the Water/Sewerfund are proposed at$6,468,036, fora 7.97%decreasefrom thecun-entyearbudget. ThefollowingwilldiscussthemajorexpenditurecategoriesintheWater/Sewer Fund. Personnel Services - $2,094,073 The City has 47.5 full time positions budgeted in the Water/Sewer Fund (one employee is shared with theGeneralFund). BasesalariesfortheWater/SewerFundemployeesinFY05are$1,308,080,which includes the proposed compensation plan discussed earlier in this memo. Total personnel services expenditures increased 3.04%, which includesthe compensation plan mentioned above. Supplies and Materials - $456,689 Supplies and materials are budgeted with a 6.04% increase overthe FY04 budget, primarily due to increased cost for chemicals needed to treat water and wastewater as well as fuel and computer hardware upgrades. Maintenance and Repairs - $447,246 Maintenance and repairs are budgeted with a 5.70% decrease from the FY04 budget, primarily for p 2004-05 ANNUAL BUDGET THE CI TY OF KERRV/LLE, TEXAS repairstothe City'swatersystem maintenance and in vehicle maintenance not performed atthe City Garage. Miscellaneous Services - $554,376 "'~'"' Miscellaneous services are budgeted with a 7.75% decrease from the FY04 budget. This increase is primarilyseen in anticipated increaseforpropertyand liabilitypremium,telephone serviceandaudlt ,,~ servicefees. Sundry Charges - $221,520 '"'~"'` Sundrychargesarebudgetedwitha19.91%decreasefromtheFY04 budget. Thecontingencyline item is budgeted at $153,222, with $30,000 budgeted for litigation contingency in FY05. Capital Outlay- $88,095 Capital outlayis budgetedwith a45.05%decrease fromthe FY04 reduced budget. Majorcapital items ~'"' included in the Water/SewerFund are: • $10,000formetersand fittingsfornewlyconstructedresidential and commercial accounts in the ~,,,,, water records division • $52,500 for materials needed to make newwatertaps and extend water mains in the utility construction d ivision • $18,000to purchase pipe, fittings, manholes and related projectsto install newsewerpiping in the utilityconstructiondlvision ,,,,,,, $7,595 to purchase a mobility unit and hoist in the wastewater division. Operating Transfers Out- $2,606,037 '"'~" TransferstootherCityfundsarebudgetedwitha17.00%decreaseinFY05.TransferstotheRevenue DebtService Fund are budgeted at$1,786,094,which includesthetransferfortheWater/SewerFund „~„~, portion of the 2002 Series Combination Tax and Revenue Certificates of Obligation. The proposed FY05 budget includes a $435,000 allocation for unspecified improvement projects anticipated as follows: ""~'~ $400,000 SH 16 utility relocation project (Phase I I ) • $35,000 Lois Street extension (utilities only) ThetransfertotheGeneralFund to offsetadministrativeexpenses isbudgeted at$318,124 in FY05. ~wr KERRVILLE/SCHRE/NER MUNICIPAL PARK FUND: During the 2004 fiscal year, the budget was amended to provide operational funding for the newly acquired park. Anew fund was created to account for revenue and expenditures relating to park operations. BUDGET MESSAGE 11 ~.• THE C/TY OF KERRV/LLE, TEXAS Revenue Revenue in FY05 is budgeted at $1,703,137, which includes the balance of contractual funding for operations and improvements from the Texas Parks and Wildlife Department in the amount of $1,333,763 ($475,000 has been received to date). Council will recall thatthe grantfund ing was in two parts -the first part is $231,963 to offset operational expenses during the first three years of City ownership. The second part is a reimbursable grant in the amount of $1,576,800 for capital improvements. Revenue derived from operations is budgeted at $369,374. Expenditures Total expenditures in the Kerrville/Schreiner Municipal Park Fund are budgeted at $1,991,285. The followingwilldiscussthe majorexpenditures inthisfund. Personnel Services - $318,682 TheCityhas8fulltimeand2seasonaltemporarypositionsinthisfund. ProposedbasesalariesinFY05 are budgeted at$219,382, which includes the proposed compensation plan discussed earlierin this memo. Supplies and Materials - $32,990 Supplies and materials are budgeted at $30,790 in FY05, which includes anticipated increase in fuel costs. Maintenance and Repairs - $45,150 Maintenance and repairs are budgeted at $45,150 in FY05, with anticipated increases in vehicle maintenance expenses. Miscellaneous Services - $77,192 Miscellaneous Services are budgeted at$77,192 in FY05, with anticipated increases in utilitycosts. Sundry Charges - $7,200 Sundrycharges are budgeted at $7,200 in FY05. Capital Outlay- $23,650 Capital outlay is budgeted at $25,850 in FY05. Major capital items included in this fund are: • $16,650 to purchase a pickup to replace a 1994 sedan • $6,100 to purchase a riding mower >2 2004-05 ANNUAL BUDGET ~,,, THE CI TY OF KERRV/LLE, TEXAS Operating Transfers Out- $1,486,421 Transfers to the General Project Accounting Fund is budgeted at $1,486,421 for the following anticipated projects: • $97,621 forthe balance ofthe projectto reconnect 20 travel trailer hookups • $240,000forwatersystemrenovation • $465,OOOtoabandon30septictanksonsouthsideofhighwayandconnecttoCitysewersystem • $140,800 to repair and reseal park roadways • $277,000foradditional restrooms neardayuseplayground • $266,000 to upgrade 23 screened shelters. GOLF COURSE FUND: TheGolf Course Fundwas createdtoaccountforrevenueand expenditures uniquetotheoperation of the municipal golf course. The Golf Course Fund was budgeted to begin FY04 with a $34,983 negativefundbalance. FollowingtheannualauditoftheCity'sfinancials,itwasdeterminedthattheGolf Course Fund began the current yearwith a negative fund balance of $103,896. It is anticipated that expenseswill exceed revenue in the currentfiscal yearbyapproximately$102,3921eaving a projected negative ending fund balance of $206,288. Budget cuts are proposed to balance expenditures to anticipated revenue for FY05, thereby in effect balancing the Golf Course Fund budget, albeit in a negative position. Staffhastakenmeasurestoprovideamulti-yearbudgetaryfixtobringthisfundbackintobalancewithin threeyears. ThefirststepwasrestructuringthedebtowedtotheEconomiclmprovementCorporation. Another important step is retiring the lease payments for the golf carts. Staff is looking at additional ~"'` ideas including outsourcing some services and marketing consultants. Revenue Revenue in FY05 is budgeted with a 10.53% decrease from the FY04 reduced revenue projections. `""' Expenditures Total expenditures in the Golf Course Fund are budgeted at $825,717, fora $104,856 or 11.27% ~,,,. decrease. The following will discuss the major expenditures in the Golf Course Fund. Personnel Services - $517,749 The City has 11 full time and 6 part time positions budgeted in the Golf Course Fund. Base salaries forthe Golf Course Fund employees in FY05are$368,546, which includesthe proposed compensation ~w plan as discussed previouslyin this memo. Total personnel services expenditures decreased $51,497 or9.05%, duetothe reduction in hoursfrom 24 perweekto 20 perweekforthe 6 parttime positions, and the elimination of the assistant golf pro position. vwr BUDGET MESSAGE 13 THE CITY OF KERRVILLE, TEXAS Supplies and Materials - $87,875 Supplies and materials are budgeted with a $2,225 or 2.60% decrease in FY05. Decreases are budgeted in the office supplies, small tools, chemicals and topsoil line items. Maintenance and Repairs - $25,476 Maintenance and repairs are budgeted with a $7,983 or 23.86% decrease in FY05. This decrease can be attributed to decreased building maintenance and equipment repairs. Miscellaneous Services - $60,800 Miscellaneous services are budgeted with a $4,900 or 7.46% decrease in FY05, primarily due to decreased estimates in water usage and advertising. Sundry Charges - $14,400 Sundry charges are budgeted with a $2,566 or 15.12% increase in FY05, primarily for awards. Capital Ouflay - $27,370 Capital outlay is budgeted with a $43,195or61.21 %decrease. Majorcapital items included in the Golf Course Fund are: • $6,750 to replace aging machinery • $20,620 forthe final six months of payments forthe golf course lease purchase agreement Operating Transfers Out- $92,047 Transfers to othercityfunds are budgeted as follows: • $49,625totheLandfillReplacementFundforrepaymentofthestart-uploan • $40,000 to the EIC Sales Tax Fund for payment of the golf course improvements loan • $2,422 to the Insurance Reserve Fund for participation in the city's insurance risk pool. EMS FUND: The EMS Fund is an enterprise fund created in FY94 to account for all revenues and expenditures relatingtothe provision ofemergencymedical services. TheCitybegan EMSoperationsatmidnight on December 31,1993. The EMS Fund began fiscal year 2004 with a negative balance of $78,316. It is anticipated thatthe EMS Fund will experience $51,441 more in expenditures than will be offset by revenues during the course of the 2004 fiscal year, thereby putting the EMS Fund in an increasing negative cash position of $129,757 to start the 2005 fiscal year. In order to begin correcting this negative operational impact, expenditures requested for FY05 were significantly reduced and a subsidyfrom the General Fund is proposed to initiate a reversal in this negative operational trend. W hile the subsidy proposed fromthe General Fund does notcompletelycorrectthe negative position ofthe EMS Fund, the general fund is not in a position to be able to provide a larger subsidy in FY05 without possibly jeopardizing General Fund operations. >4 2004-05 ANNUAL BUDGET THE CI TY OF KERRV/LLE, TEXAS As stated earlier, staff is examining participation levels with the County. We will bring a proposed equitable participation request before Council during thefirst part of FY05. Revenue ~"' Total revenue in the EMS Fund is budgeted at $1,830,153 in the FY05 proposed budget. There are minoradjustmentstoEMS rates in FY05as previouslydiscussed inthis memo. Included in budgeted revenueforFY05isanet$1,623,300inrevenuederivedfromEMSoperations. Participationfunding from the County are proposed at $9,040 for the County portion of the Medical Director allocation, $6,000 for'/2 the cost of the annual lease payment forthe EMS Administration offices and $10,780 ""~"" (equal to'/ the base salary of the EMS Coordinator) for First Responder services. Participation funding from the City are proposed at $9,040 forthe City portion of the Medical Director allocation, $6,OOOfor'/zthecostoftheannuallease paymentforthe EMSAdministrationoffices and a proposed subsidyfrom the general fund of $129,645 to offset operational expenses as previously discussed in this memo. Expenditures Total expenditures are proposed at $1,761,469 fora 7.62% increase over the FY04 budget. Total expenditures include an increase in salaries as a resultof the proposed compensation plan forthe 21 full time employees budgeted in the EMS Fund. Due to the negative cash flow situation experienced bytheEMS Fund inthecurrentfiscalyear,theCitywill notbetransferringmoniestothe EMS Equipment Replacement Fund forthefuture replacement of ambulances and majorequipment. The EMS Fund willcontinuetoreimbursetheGeneralFundforthesalariesandbenefitsofthetwodispatchers. FY05 willseeabudgetedincreaseinpositions,from20to21 duetothetransferoftheEMSbillingclerkfrom the General Fund into the EMS Fund. This will be offset by a corresponding decrease in the reimbursementtotheeeneral Fund forsalaries and benefitsforthat same position previouslyfunded in the General Fund. There is no capital expenditures proposed in the EMS Fund for FY05. AIRPORT FUND: The Airport Fund is a general governmental type fund established to account for the revenue and ~r expenditures relating toairportoperations. Since theCityandCountybothparticipateinfundingthe airport, the revenue and disbursements are kept separate from the General Fund. Revenue Total revenue in theAirport Fund is budgeted at$1,399,432, which is $967,767 or224.19% morethan the FY04 approved budget. County participation is can-ently budgeted at$75,232 to subsidize airport operations and $98,559 to provide one-half of anticipated grant matches and major improvements as follows: +r~r ~ 15 BUDGET MESSAGE THE CITYOFKERRVILLE, TEXAS • $ZO,OOOtoacquirepropertyforprimarysurface • $1,225 forthe runway protection zone easement RWS 12/03 • $25,000 for a vehicle parking lot forthe general aviation terminal • $8,334forthe2005entitlementgrant • $15,000 forthe 2005 routine airport maintenance program grant • $16,500 forthe design phase to relocate the 12/30 taxiway • $12,500 toprovidefundingforthegeneralaviationterminalfumiture Texas DepartmentofTransportation grantmatchesfortheabove mentioned projects is budgeted at $909,050. City participation includes the same items listed above. Expenditures Totalexpendituresintheairportfundare$1,512,965. Thefollowingarethemajorexpendituresinthe AirportFund: • $214,329 allocation forthe management contract • $39,735 allocation to continue mowing and herbicide application atthe airport • $25,500 allocation to maintain parking lots and access roads • $2,000 allocation for a portable computer projector. L-BRARY FUNDS: Library Fund: LiketheAirportFund,thelibraryisfunded byboththeCityand Countygeneralfunds,and assuch, the revenue and expenditures are kept in a separate fund. The Library Fund is anticipated to begin the 2005 fiscal yearwith a fund balance of $229,531, and is anticipated to end the 2005 fiscal yearwith $185,568 more than required to maintain the required 5% ending fund balance. Since both the City and County have equallycontributed tothe libraryoperations,both entities are budgeted to receive an equal one-time return of equity in the amount of $94,001 each from the Library Fund. Revenue Total revenue in the Library Fund is proposed in FY05 at $866,754, fora $53,559 or6.59% increase overthe FY04 approved budget. As discussed in the joint city/county program section of this memo, the Countyand City participation will each increase $25,590 to equalize revenue and expenditures in the Library Fund. Expenditures Expenditures total $866,792 in the proposed FY05 budget, which is $16,046 or 1.89% morethan the FY04 approved budget. The library has 13 full time and 3 part time positions budgeted in FY05. Compensation increases as discussed previously in this memo are budgeted in the Library Fund for FY05. ~ 6 2004-05 ANNUAL BUDGET err" THE CI TY OF KERRVILLE, TEXAS Remschel-Deering History Center Fund: The Remschel-Deering History Center Fund was created in FY01 fiscal year to account for the operating costsoftheregional historycenter. Athree-yearfunding planwas provided which includes $121,000 from the sale ofthe Remschel property, $43,200 from the Remschel trust and an additional $96,800fromlibraryendowmentfunds. Expendituresincludestaffingforonefulltimelibrarianposition and one parttime clerical position in addition to supplies and utilities. The history center receives no monetary contribution from eitherthe Cityorthe Countyforoperating expenses. This is going to be a funding issue at the end of FY05 since this facility has no means of income once the current funding sources expire. DEBT SERVICE FUNDS: Below are general descriptions of the City's current outstanding debt with the scheduled payoff timeframes and revenue sourcesforthose payments. ~`" General Obligation Debt Service Fund - $674,502 Debt service requirements for the FY05 payment of principal and interest on the Series 1994 ~, CombinationTaxandRevenueCertificatesofObligation(Police/MunicipalCourtbuilding)andthetax revenue support portion (45%) of the Series 2002 Combination Tax and Revenue Certificates of Obligation are budgeted at$674,502. All revenueto supportthe paymentof principal and interestfor ~' these issues is in the form of current year property tax levy. ~,,~ Revenue Debt Service Fund - $2,081,092 Debtservice requirementsforthe FY05 paymentof principal and intereston the Series 1995 Refunding Bonds (refunded thewastewatertreatment plantexpansion bonds), the Series 1998 Refunding Bonds ~"' (purchasedthewatertreatmentplantanddam)andthewater/sewerrevenuesupportportion(55%)of the Series 2002 Combination Taxand Revenue Certificates of Obligation are budgeted at $2,081,092. Revenueto offsetthe paymentof principal and interestforthese debt issues is in theform of a monthly transferfromtheWater/Sewerfund equivalentto 1 /12 ofthe next principal paymentand 1 /6 ofthe next interest payment. Final paymentofthe Series 1995 Refunding Bonds is scheduled for February 15, 2007. Final payment ~„i of the Series 1998 Refunding Bonds is scheduled for December 1, 2009. Payments forthe Series 2002 Combination Tax and Revenue Certificates of Obligation will continue until FY22. MISCELLANEOUS FUNDS: ~,,, Garage Fund - $352,985 The Garage Fund is an internal servicefund that provides professional mechanics to perform routine maintenance, major overhauls and repair services to the city's fleet. The City has 110 vehicles, including patrol units, sedans and pickups. The Cityalso has 55 piecesof heavyequipment,including BUDGET MESSAGE ~ 7 THE C/TY OF KERRVILLE, TEXAS dumptnacks, backhoes,tractors, streetsweepers, sewercleaning machinesand aforklift. In addition, the City has 7 pieces of fire apparatus and 6 ambulances. Revenue inthe Garage Fund is intheformof monthlypaymentsfromthevariousdepartmentsofthe Citywith vehicles, and reimbursementfor parts used for repairs. The Garage Fund has four full-time positions budgeted in FY05, with corresponding increases in salaries as a resultofthe proposed compensation plan. $78,000 is budgeted forthe purchase of parts to repairCityvehicles and equipment. In FY05, aone-time return of equitytothe contributing funds is budgeted for $36,713. Police -Special Purpose Fund - $23,000 The Police -Special Purpose Fund accounts for the monies received from drag seizures and donations. Expenditures budgeted in FY05 are as follows: • $5,000-for"buymone~'foraid in obtaining information • $16,000 -to purchase the unused van from the libraryfor the special operations program • $2,000-for child safety programs. It should be noted that no expenditures in thisfund may be made unless program income is received priortothe expense. Parkland Dedication Fund - $114,630 The Parkland Dedication Fund receives assessed fees in orderto provide moneyto create newparks orexpandexistingparks. Fundsarebudgetedat$25,OOOinFY05toresurfacethetenniscourtsatthe HEB tennis centerand $89,630 for unspecified park projects, including a possible $42,000 match for the restroom facilityatthe Singing Winds softball complex. EMS Capital Replacement Fund - $0 The EMS Capital Replacement Fund receives transfers from the EMS Fund forthe replacement of ambulances and majorEMSequipmentsuchasdefibrillators. SincetheEMSFundwillnotbudgeta transfertothisfund in FY05, no expendituresare budgeted in thisfund in FY05. Softball Fund - $48,400 The Softball Fund receives revenue from the softball players, which pays for umpire services and irrigation system repairs atthe softball fields. This fund re-budgeted $38,000 forthe restroom facilities at Singing Winds Park, with the balance ofthe $80,000 projectto be paid outofthe Parkland Dedication Fund as previouslydiscussed in this memo. ~g 2004-05 ANNUAL .BUDGET virr THE CITY OF KERRVILLE, TEXAS Arcadia Theater Fund - $20 ~,,,.: The Arcadia Theater Fund was established in FY04 to account for monies received from the ArcadiaTheaterGroupontransferofthetheaterbuildingtothecity. Atthistime,theexpenditures are setto cover utilities. However, staff is analyzing a proposal to raise the hotel/motel tax by 1 ~""' to pay for renovations to the theatre. General Equipment Replacement Fund - $117,000 The General Equipment Replacement Fund receives transfers from the General Fund for the replacement of heavy equipment. Funds are budgeted in FY05 to replace a 1992 street sweeper in thestreetdivision. Additionalfundswillaccumulateforfuturereplacementofthefiredepartmentbrush truck. Water/Sewer Equipment Replacement Fund - $0 The Water/Sewer Equipment Replacement Fund receivestransfersfromtheWater/Sewer Fund for the replacementof heavyequipment. In FY04, duetothe revenue shortfall, all monieswill be returned to the Water/Sewer Fund as previously discussed in this memo. Since no transfer from the Water/ Sewer Fund will be accomplished in FY05, no expenditureswill be budgeted in FY05 in this fund. Hotel/Motel Occupancy Tax Fund - $713,998 TheHotel/MotelOccupancyTaxFund isanagencyfundestablishedtoaccountfortheoccupancytax receipts and disbursementstothe arts, historical and promotional organizations. In FY05, total revenue in the Hotel/Motel OccupancyTax Fund are budgeted at$713,592, fora 7.97%increaseoverthe FY04 budget. The primary source of revenue is the occupancy tax levied to all hotels, motels and bed and breakfasts locatedwithin the citylimits of Kerrville. The currentoccupancytaxis 12%, the City receives 6% and the state receives 6%. As stated earlier, staff is examining the possibilityof increasing the hotel/ motel occupancytax by 1 %. This increasewill more than likelytake effect in January 2005. Expenditures in the Hotel/Motel Occupancy Tax Fund are proposed at the level derived from the average disbursementcalculations received from Council as awarded by Council during theAugust ~ 24, 2004 council meeting. Landfill Operations Fund - $377,996 The Landfill Operations Fund receives revenue from a portion of the garbage surcharge and from tippingfeesatthelandfill. ThisfundprovidesrevenuetooperatetheCommunityRecyclingCenteras ~ well asthe maintenance ofthe landfill property. In FY05, the 3full-time and 1 part-time recycling center operators as well as the solid waste coordinator positions will remain funded out of the Landfill ~rw Operations Fund with a corresponding compensation increase as discussed earlier in this memo. Included in the FY05 proposed budget is an allocation of $36,000to expand the eastand west side of ~"" the recycling center, and purchase apre-fabricated building forthe computer recycling program. """ 19 BUDGET MESSAGE THE C/TY OF KERRVILLE, TEXAS Landfill Closure and Replacement Fund - $66,701 The Landfill Closure and ReplacementFund receives revenuefrom a portion ofthegarbagesurcharge. Additionally, the fund receives a transferfrom the Golf Course Fund forthe repaymentofthestart-up loan that is budgeted at $49,625. This fund provides a budget for professional services associated with required TCDQ corrective action(s) or monitoring of the closed portion of the landfill and for a contingency line item. This fund also covers the other one-half of the salary and benefits of the solid waste coordinator. Landfill Post Closure Fund - $0 The Landfill Post Closure fund receives revenue from a portion of the garbage surcharge. No expenditures are budgeted in this fund in FY 2005. Real Property Fund - $235,047 The Real Property Fund was created to hold as a reserve the funds received from the sale of the old city hall building. At the time of the sale, council decided to keep these funds separate in order to accumulate towards the replacement of city hall. The fund also holds the donation from the Cailloux Foundation to relocate the parks administration offices. Although they have relocated to their temporaryoffices none ofthesefundswere used forthat move. In FY04, council purchased the building previouslyoccupiedbytheMountainSunwithmoniesinthisfund. ForFY05,totalfundsavailableto replace city hall and the parks office are $235,047. 433 Water Street Fund - $39,952 The 433 WaterStreet Fund was created in the 2001 fiscal yearto acxountforthe revenue and expenses relatingtothenewlyacquiredpropertythatliesbetweenthelibraryandthehistorycenter. Revenueis in theform of leases and interest. In FY05, expenditures are forbuilding maintenance and utilities. Legion Hills Grant Fund - $545,306 The Legion Hills Grant Fund was established to accountforthe revenue and expenditures relatingto the City's affordable housing project. Revenue in this fund is in the form of proceeds from the sale of lots and buyers assistancegrants. Expenses are for home construction and program administration. The FY05 proposed budget includes $495,121 in grant related expenditures for Phase III of the affordable housing program. Grantswere received totaling $499,500 in FY04. This program does not receiveanysubsidyfromtheGeneral Fund. Insurance Reserve Fund - $46,100 The Insurance Reserve Fund is a funded loss reserve set up to account for revenue in the form of insurance claimsettlementsandforthepaymentofsmallclaimsfordamagesagainsttheCity. Funds are supplemented bytransfers from the majorfunds of the City. 20 2004-05 ANNUAL BUDGET ~,,, THE CI TY OF KERRVILLE, TEXAS CLOSING IthasbeenanhonorandprivilegetoservethecitizensofKerrvilleforthepastfouryears. Whilebudgets always pose a challenge, we have worked diligently to bring a budget that is both balanced and sufficiently meets the needs of the coming fiscal year. Most importantly, we believe that we have embracedthevisionofCouncil andthiscommunityinthisdocument. Iwouldalso liketothankthestaff once again fortheirtimeless efforts to develop this budget. Res pe ctFu I I y S u b m fitted , Q~ Ron K. Patterso City Manager __ BUDGET MESSAGE 2 ~ THE CI TY OF KERRVILLE, TEXAS CITY OF KERRVILLE MISSION STATEMENT We are dedicated to providing services to the citizens of Kerrville in order to sustain and enhance the quality of life in the community. We will provide these services as mandated by the citizens through elected officials and the Charter, in the most effective, efficient and equitable manner possible. THE BUDGET The following is an excerptfrom the City Charter, Article XI, Section 11.03 "City Budget" and Section 11.04 "Action To Be Taken On City Budget". The City Manager shall prepare each year, a budget to cover all proposed expenditures of the government of the Cityforthe succeeding year. Such budget shall be carefully itemized so as to make as clear a comparison as practicable between expenditures included in the proposed budget and actual expenditures for the same or similar purposes for the pre- ceding year. The budget must also be so prepared as to show as definitely as possible each of the various projects for which appro- priations are set up in the budget, and the estimated amount of money carried in the budgetforeach of these projects. The budget shall also contain a complete financial state- ment of the City showing all outstanding obli- gations of the City, the cash on hand to the credit of each and every fund, the funds received from all sources during the previous year, the funds available from all sources during the ensuing year, the estimated rev- enueavailable to cover the proposed budget, and the estimated rate of tax which will be required. The budget prepared by the City Manager in the manner hereinbefore described shall be filed with the City Clerk not less than sixty (60) days prior to the beginning of the fiscal year, and such budget shall be available for the inspection of any citizen. The City Council shall each year, provide for a public hearing on the Annual City Budget, which hearing shall take place on some date to be fixed by the City Council, not less than thirty days subsequent to the time such bud- get is filed and prior to the beginning of the fiscal year. Public notice of the hour, date, and place of such hearing shall be given by the City Council by publication in the "official" newspaper for general circulation at least two issues immediately preceding the date of such hearing, and any citizen of the City, or owner of property within the City limits shall have the right to be present and participate in such hearing. At the conclusion of such hearing, the budget as prepared by the City Manager shall be acted upon by the City Council. The City Council shall have the authority to make such changes in the budget as in their judgment the law warrants and is in the best interests of the taxpayers of the City. Formal City Council approval of the budget must be accomplished as early as possible, and before the receipt of assessment and certification of City Tax Rolls if at all possible. When the budget has been approved by the City Council, the Budget as approved will be filed with the City Clerk and taxes levied only in accordancetherewith,and noexpenditures of the funds of the City shall be made BUDGET INFORMA TION 23 THE CITY OF KERRV/LLE, TEXAS The Budget (cont.) BUDGET AMENDMENTS except in strict compliance with such adopted budget, except in case of grave public neces- sity, emergency expenditures to meet un- usualand unforeseen conditions, which could not by reasonable diligent thought and atten- tionhave been included in the original budget, may from time to time be authorized by the City Council, as amendments to the original budget. In all cases where such amendment to the original budget is made, a copy of the order or resolution of the City Council amend- ing such budget shall be filed with the City Clerk and attached to the budget originally adopted. Immediately after the adoption of said budget, or any amendment thereto, the City Manager shall file, or cause to have filed, a true copy of said approved budget and all amendments thereto, in the office of the City Clerk, and one copy in the office of the County Clerk of Kerr County, Texas. In the prepara- tion of the budget, the City Manager shall have the authority to require the directors of all divisions to furnish such information as may be necessary for him to work with in the development of his budget. The following is an except from the City Charter, Article Xl, Section 11.06 "Amendment of Budget': The budget may be changed and amended, upon the recommendation of the City Man- ager as follows: a) In case of grave public necessity, or for emergencyexpenditures tomeet unusual and unforeseen conditions, which could not by reasonablediligentthoughtandattention have been included in the original budget, a change and amendment may from time to time be authorized by the City Council as amend- ments to the original budget without other notice or hearing. b) The budget may be changed and amended from time to time as deemed appropriate by the City Council if such change and amend- ment is in the best interest of the citizens of the City of Kerrville, but if such change and amendment increases the budget, the City Council shall provide for a public hearing thereon. Public notice of the hour, date, and place of such hearing regarding any such budget amendment shall be given by the City Council by publication in the official newspa- perfor general circulation at least two issues immediately preceding the date of such hear- ing, and any citizen of the City, or owner of property within the city limits shall have the right to be present and participate in such hearing. 24 2004-05 ANNUAL BUDGET THE CITY OF KERRV/LLE, TEXAS c) In all cases where such amendment to the original budget is made, a copy of the order or resolution of the City Council amending such budget shall be filed with the City Clerk and attached to the budget originally adopted. BUDGET BASIS The budgets of general governmental type funds (for example, the general fund itself, library and airport funds) are prepared on a modified accrual basis. Briefly, this means that obligations of the Cty (for example out- standing purchase orders) are budgeted as expenditures but revenues are recognized only when they are actually received. The enterprise type funds (water/sewer, golf course and EMS funds), on the other hand, are budgeted on a full accrual basis. Not only are expenditures recognized when a commit- ment is made (i.e. through a purchase order) but revenues are also recognized when they are obligated to the city (for example, when the water bills are produced). The ComprehensiveAnnualFinancial Report (CAFR) shows the status of the City's finances on the basis of "generally accepted account- ing principles" (GAAP). In most cases this conforms to the way the City prepares its bud- get. Two exceptions are the treatment of de- preciationexpense (these are not shown in the budget) are the exception of the Garage and EMS funds, although the full purchase price of equipment and capital improvements is, while purchases of capital improvements are depre- ciated in the CAFR for enterprise funds and compensated absences (accrued but unused sick leave) are not reported in the budget. The Comprehensive Annual Financial Report shows fund expenditures and revenues on both a GAAP basis and budget basis for comparison purposes. BUDGET /NFORMA TION 25 THE CITYOF KERRVILLE, TEXAS 2004-05 BUDGET PROCESS CALENDAR APRIL 25 Application packets mailed to current and prospective applicants for 2003 hotel/ motelfunding. MAY 15 City Council election. 17 Budget kickoff-workbooks distributed to department heads. 21 New program requests returned to budget staff. 25 Council meeting, discuss budget calendar, establish date for budget retreat. JUNE 17 Council budget retreat. 18 Budgetworkbooks returned to budget staff. 23-30 Department heads present budget requests to budget staff, with details of how each department budget responds to council directive from retreat. JULY 1-9 Preliminary proposed budget compiled and finalized, including five yearcapital improvements plan. 27 Council meeting, hearrequests for2004-05 hotel/motel funding from various artistic and historical organizations. 31 Last day for City Manager to file working copy of proposed budget with City Clerk as established by charter. 26 2004-05 ANNUAL BUDGET ~r THE CI TY OF KERRV/LLE, TEXAS 20 Budget staff delivers final computation of effective and rollback tax rates to council. 24 Council meeting to award FY2005 hotel/motel funding. 24 Council meeting, vote to propose tax rate and schedule public hearing. 25 City Manager presents preliminary proposed budget to council, budget staff dis cusses FY05 budgetwith council in aone-day workshop. SEPTEMBER 14 Public hearing on budget, first reading of budget ordinance. 14 Public hearing on tax rate, first reading of tax ordinance. 14 CouncilconsiderscontractsfordisbursementofFY2005hotel/motelfundingand fundingforspecial interestgroups. 22 Second reading of budgetordinance. 22 Second reading of tax rate ordinance. OCTOBER 1 New budget for 2004-05 fiscal year becomes effective. BUDGET INFORMA TION 27 THE CI TY OF KERRI//LLE, TEXAS ORGANIZATION OF THE 2004-05 BUDGET The 2004-05 annual budget is the direct result of manylong hoursofworkonthe partoftheCity Council, budgetstaffand division directors. At some time during the development of the an- nual budget, every City employee will have given some level of input into the budget. All funds of the City are budgeted. After the budget is approved, the budget staff incorpo- rates itinto this documentto make iteasierfor the lay reader to understand. Charts and graphs, along with statistical data and narra- tive text are added to the approved budget to communicate to the citizens of Kerrville the financial plan for the new fiscal year. This budget document is divided into fifteen tabbed sections as follows: • Executive Summary and Statistics -this section provides a summary of the financial data in the budget, along with significant bud- getary issues addressed in the budget in condensed form to allow the reader a quick understanding of the 2004-05 financial plan. General Funds -this largest section of the budget document contains all information di- rectly related to the general fund. The infor- mation is provided in line item detail ana summary form. Also included in this section istheGeneral EquipmentReplacementFund. • Water/Sewer Funds -this section con- tains all information directly related to the water/sewer fund. Like the general fund, information is provided in line item detail and summary form. Also included in this section is the Water/Sewer Equipment Replacement Fund. Table of Contents -this section provides an outline of the contents of this document and the location of the various items included in it. • Budget IViessage-this section is soielyfor the City Manager's budget transmittal letter. The budget message identifies the priorities and issues for the budget in the new year. • Budget Information -this section includes all information of a general nature that affects the entire budget. Information found in this section will include organizational policies, budgetand taxordinances. • Kerrville Schreiner Park Fund -this sec- tioncontains all information directly related to the Kerrville Schreiner Park fund. Like the general and water/sewer funds, this informa- tion is provided in line item detail and in sum- maryform. • Go/fCourse Fund-this section contains all information directly related to the golf course fund. Like the general and water/sewerfunds, this information is provided in line item detail and in summary form. 28 2004-05 ANNUAL BUDGET THE CI TY OF KERRV/LLE, TEXAS • EMS Funds -this section provides the budget for the emergency medical services operation. Also included in this section is the EMS Equipment Replacement Fund. • Airport Fund -this section provides the budget necessaryforthe operation and main- tenance of the municipal airport. • Library Funds -this section provides the budget necessaryforthe operation and main- tenance of the Butt-Holdsworth Memorial Li- brary. Also included in this section is the Remschel-Deering History Center Fund. • Debf Service Funds -this section includes all information related to all tax supported debt and all debt that is supported by water and sewer. Maturity schedules and debt service requirements for all debt are found in this sec- tion. • Miscellaneous Funds -this section of the budget covers all funds that are not separated in the above sections. This section provides the budgets forthe miscellaneous minorfunc- tions of the City such as city garage, softball program and economic development. Also included aretemporaryfundsforcapital projects such as the replacement for city hall. Finally, this section includes a description of the fidu- ciaryfunds forwhichthe city provides account- ingservices but does not budget. • Five Year Capital Improvements Plan - this section contains the five year plan for capital improvements. Included in this plan are future capital improvement projects as well as funding possibilities. • Appendix -this section contains various schedules and a glossary of terms. BUDGET INFORMA T/ON 29 THE CI TY OF KERRI//LLE, TEXAS CITY OF KERRVILLE, TEXAS ORDINANCE NO. 2004-22 AN ORDINANCEADOPTING THE ANNUAL BUDGET FOR THE 2004-2005 FISCAL YEAR PROVIDIIVGAPPROPRIATIONS FOR EACH DEPARTMENT AND FUND; AMEND- ING THE FISCAL YEAR 2004-2005 BUD- GET TO BE IN CONFORMANCE THERE- WITH; CONTAINING A CUMULATIVE CLAUSE; AND CONTAINING A SAVINGS AND SEVERABILITY CLAUSE WHEREAS, inaccordancewith Section 11.03 of the City Charter, the City Manager of the Cityof Kerrville prepared and filed a proposed budget for the Cityof Kerrville, Texas, for the fiscal year beginning October 1, 2004 and ending September 30, 2005; and WHEREAS, in accordancewith Section 11.04 of the City Charter, and after providing the required public notices in the City's official newspaper in the two issues prior to the date of the public hearing, a public hearing was duly held on September 14, 2004, at the time and place set forth in the public notice, (said date being more than thirty days subsequent to the filing of the proposed budget by the City Manager), at which all interested persons were given an opportunity to be heard for or against any item within the proposed budget; and WHEREAS, afterduedeliberation, studyand consideration of the proposed budget, and after making such changes to the budget proposed by the City Manager that the City Council has determined are (1) warranted by law or (2) in the best interest of the taxpayers of the City, the City Council is of the opinion that the Official Budget for the Fiscal Year 2004-2005, with the changes described, should be approved and adopted; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF KERRVILLE, KERR COUNTY, TEXAS: SECTION ONE. That the Official Budget of the City of Kerrville, Texas, for the fiscal year commencing October 1, 2004, a copy of which is on file in the office of the City Clerk, referenced by the date and number of this ordinance, and incorporated herein by refer- ence as if fully set out herein, is hereby adopted. SECTION TWO. ThatpursuanttoSection 11.06 of the City Charter, all changes or amendments to the Budget adoptedpursuant to Section One of this ordinance shall be by resolution adopted by the City Council. SECTION THREE. That the specific line items set forth in the Budget for each division of the City are hereby deemed to constitute for each division the work program and line items described in Section 11.05 of the City Char- ter. The City Manager, pursuant to Section 11.05 of the City Charter, shall have the authority to modify the work programs of the various departments from time to time and transfer funds from one or more line items within a department's work program to one or more line items within the same department's work program as such changes are deemed reasonable and necessary by the City Man- ager; provided, however, the amount allo- cated to such departmmnet by adoption of the 30 2004-05 ANNUAL BUDGET err ~. THE CI TY OF KERRVILLE, TEXAS Budget, as amended from time to time, shall not be increased. Pursuantto this section, the City Manager is directed to file with the City Clerk a copy of all authorizations forline item transfers resulting from an amendment to a work program, which copy is to be kept on file with the Budget and all amendments thereto. SECTION FOUR. That the 2003-2004 an- nualbudget ishereby amended to conform to the projections shown for each revenue and expense line item in the 2003-2004 budget, as reflected in the 2004-2005 Budget approved hereby. SECTION SIX. If anysection, subsection, sentence, clause or phrase of this ordinance is, for any reason, held to be unconstitutional or invalid, such holding shall notaffectthevalidity oftheremainingportionsofthisordinance. The Council of the City of Kerrville, Texas, hereby declares that it would have passed this ordi- nanceand each section, subsection, sentence, clause, or phrase hereof irrespective ofthefact that any one or more sections, subsections, sentences, clauses, or phrases be declared unconstitutional orinvalid. PASSEDAND APPROVED ON FIRST READ- ING,this the 14th dayof September, 2004. SECTION FIVE. The provisions of this or- dinance are to be cumulative of all other ordinances or parts of ordinances governing or regulating the same subject matter as that covered herein; provided, however, that all priorordinances orparts ofordinances incon- sistent with or in conflict with any of the provisions of this ordinance are hereby ex- pressly repealed to the extent of any such inconsistencyorconflict. PASSED AND APPROVED ON SECOND AND FINAL READING, this the 22nd day of September, 2004. Note: The original ordinance as passed on hnal reading is on file in the City Clerk's office. This ordinance has been reproduced in this document for information pur- poses only. BUDGET/NFORMA TION 31 THE CI TY OF KERRVILLE, TEXAS CITY OF KERRVILLE, TEXAS ORDINANCE NO. 2004-23 AN ORDINANCE LEVYING AD VALOREM TAXES FOR THE USE AND THE SUPPORT OF THE MUNICIPAL GOVERNMENT FOR THE CITY OF KERRVILLE, TEXAS, FOR THE 2004-2005 F/SCAL YEAR; PROVID- ING FORAPPORTION/NG EACH LEVYFOR SPECIFIC PURPOSES; AND PROVIDING WHEN TAXES SHALL BECOME DUE AND WHEN SAME SHALL BECOME DELIN- QUENT IF NOT PAID. WHEREAS, the City Council finds that an ad valorem tax must be levied to provide for current expenses and improvements for the City of Kerrville, Texas, during the 2004-2005 fiscal year; and W HEREAS, the City Council furtherfinds that an ad valorem tax must be levied to provide for the payment of principal and interest on outstanding debt maturing in the 2004-2005 fiscal year; (A) For the current expenditures of the City of Kerrville and for the general improve- ment, use and support of the City and its property, there is hereby levied and ordered to be assessed and collected for the fiscal year2004-2005 on all property situated within the corporate limits of the City, and not ex- empt from taxation by a valid law, an ad valorem tax rate of $0.514817 on each one hundred dollars ($100)valuation ofsuch prop- erty. (B) For the purpose of paying principal and interest and providing payments into vari- ous debt service funds for each issue of tax supported debt, there is hereby levied and ordered to be assessed and collected for the fiscal year 2004-2005 on all property situated within the corporate limits of the City and not exempt from taxation by a valid law, an ad valorem tax for each issue of debt described in this section, the sum of such levies being $0.048433 on each one hundred dollars ($100) valuation of such property, said debt issues and amounts of the levies being as follows: NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF KERRVILLE, KERR COUNTY, TEXAS: SECTION ONE. There is hereby levied and there shall be collected for the use and support of the municipal government of the Cityof Kerrville, Texas, and to provide interest and sinking fundsforthe 2004-2005fiscal year, a tax of $0.56325 on each one hundred dollars ($100)valuation ofall property, real, personal, and mixed, within the corporate limits of the City subject to taxation, for the specific purposes herein setforth: TAX RATE PER DEBT SERVICE ISSUE $100 ~~ALUATlQN Combination Tax and Revenue Bonds, Series 1994 0.010818 Combination Tax and Revenue Bonds, Series 2002 0.037447 Paying Agent Fees 0.000168 SECTION TWO. That the ad valorem taxes levied shall become due on October 1, 2004, and may be paid up to and including January 31, 2005, without penalty, but if not paid, such taxes shall become delinquent on February 1, 2005; provided however, in accor- dancewith Texas Tax Code 31.03 (a), the ad 32 2004-05 ANNUAL BUDGET err THE CI TY OF KERRVILLE, TEXAS valorem taxes due hereunder may, atthe option of the taxpayer, be paid in two payments with- outpenalty orinterest solong asthe first pay- ment of one-half of the taxes levied is paid before December 1 and the remaining one-half is paid before July 1 of the following year. SECTION FIVE. Thatthis ordinance shall take effect and be in force immediately upon its final passage. PASSED AND APPROVED ON FIRST READ- ING, this the 14th day of September, A.D., 2004. SECTION THREE. That no discounts are authorized on property tax payments prior to January 31, 2005. SECTION FOUR. All taxes become a lien upon the property against which assessed, and the designated City tax collector for the City of Kerrville is hereby authorized and empowered to enforce the collection of such taxes according to the Constitution and Laws of the State of Texas and ordinances of the City of Kerrville, and shall by virtue of the tax rolls, fix and establish a lien by levying upon such property, whether real or personal, for the payment of said taxes, penalty, and interest. All delinquent taxes shall bear interest and other charges from date of delinquency as prescribed by state law. PASSED AND APPROVED ON SECOND AND FINAL READING, this the 22nd day of September, A.D., 2004. NOTE: The original ordinance as passed on final read- ing is onfile inthe City Clerk's office. This ordinance has been reproduced in this document for information pur- poses only. BUDGET/NFORMA TION 33 THE CI TY OF KERRVILLE, TEXAS POLICIES The following City policies are utilized by City staff in the ongoing activities of day to day management. These policies have been es- tablished by the City Council and are re- viewed periodically. Policies are revised on an as needed basis, to meet our current and future needs. FINANCIAL MANAGEMENT POLICY OBJECTIVE It is the desire of City Council to promote sound financial management policy and to encourage compliance within the spirit of the City Charter provisions. FINANCIAL MANAGEMENT POLICY To establish sound financial management practices, including proper budgeting, debt management, investments, accounting and purchasing. PROPERTY MANAGEMENT POLICY To insure proper planning and budgeting, establishing the need for a Capital Improve- ment Program. CAPITAL IMPROVEMENTS POLICY To provide a long range plan for repair, re- placementand extension of the City's capital infrastructure. The purpose of developing a written financial management policy document is to provide guidance to City staff, the City Manager and to future City Councils in an area that is of prime importance to the citizens of Kerrville. In order to provide the necessary guidance, City Council has compiled existing policies into a single document and added new policy statements into the same document that will clarify areas that were open to interpretation. This single reference sourcewill prevent imple- mentation errors that often result from frag- mented policy. It is anticipated that future City Councils will review this policy and provide revisions as necessary. Since financial management is a dynamic field, opportunities for improvement may occur frequently. It is the desire of the City Council that these policies become part of the City budget docu- ment. ORGANIZATION The Financial Management Policy is orga- nized in five categories. The categories are 34 2004-05 ANNUAL BUDGET +~r THE C/TY OF KERRVILLE, TEXAS Budgeting, Cash Management and Invest- ments, Debt Management, Accounting, and Purchasing. Details of each category are discussed under numbered sections. BUDGETING VI. Each fund shall contain a detailed list- ing of revenues and detailed listing of expen- ditures. VII. The departmental budgets within each fund shall contain a list of all personnel posi- tions with starting and top-out salaries indi- catedfor each position. I. City Council shall provide the City Man- agerwith guidance prior to budget prepara- tion as topriority programs that it may want to add, change or delete. I I. The City Manager shall prepare a pro- posed balanced budget for each fund. Each such budget shall be a Modified Cash Budget which itemizes available resources and includes projections of measurable cash receipts and disbursements anticipated dur- ing the fiscal year. III. The Fund Balance shall be defined as unrestricted funds available for use. IV. A reserve shall be maintained in the General Fund and Water/Sewer Fund at a level sufficient to provide for emergency ex- penditures and unanticipated revenue short- falls. The targeted reserve level shall be 5% of budgeted operations and maintenance ex- penditures in the General Fund and the Wa- ter/Sewer Fund. The right is reserved by the City Council to change the targeted reserve level by resolution, ordinance or budget adop- tion process. V. The annual budget document shall be comprised of all City funds. VIII. The departmental budgets within each fund shall contain proposed expenditures, estimated current year expenditures, and actual previous year expenditures by line item. IX. All budget amendments shall be ap- proved in accordance with the City Charter. X. Anticipated payments from one fund to another fund for services rendered shall be a part of the annual budget. XI. The Budget shall be monitored on a regular basis by the City Manager and Divi- sion Directors. If it becomes apparent that a negative fund balance situation is or may be developing in an individual fund, the City Council will be notified and corrective mea- sures initiated in order to prevent a negative fund balance. CASH MANAGEMENTAND INVESTMENTS CASH MANAGEMENT I. The Director of Finance will be respon- sible for the design and implementation of reliable and effective cash flow forecasting methodologies which will assist in the deter BUDGET INFORMA TION 35 THE CI TY OF KERRI//LLE, TEXAS Financial Management Policy (cont.) urination of the amounts of cash available for investment, the time period for which the funds may be invested and still leave a rea- sonableamount ofcash necessaryto pay the City's obligations as they become due. II. The City shall deposit its' funds only in deposit accounts that are insured by the Fed- eral Deposit Insurance Corporation or fully collateralized by securities which are autho- rized by law to be used to collateralize the City's deposits. H. any new fund created by the City, unless specifically exempted from this policy by the City Council or by law. III. The City's investments shall be re- viewedannually bytheCity's auditoras partof the annual audit process. Any irregularities shall be reported directly to the City Council through the audit report and/orverballythrough attendance at a regularor special City Council meeting. INVESTMENT INSTRUMENTS III. The City shall actively seek collection of past due accounts by all available means. INVESTMENTS I. The Directorof Finance will be respon- siblefor investing Cityfunds in such a manner that the absolute return on invested capital may be maximized while the risk to invested capital is minimized. Il. Fundsavailableforinvestmentinclode: A. general fund B. special revenue funds C. capital projects funds D. enterprise fund E. reserve fund F. trust and agency funds, to the ex- tentnot required by law or existing contract to be kept segregated and managed separately G. debt service funds, including re- serves and sinking funds, to the extent not required by law or existing contract to be kept segregated and managed separately Investments shall be made in accordance with the Public Funds Investment Act of 1987 as recorded in Article 842a-2, Sections 1-7 of Vernon's Civil Statutes and any other appli- cable state legislative changes. The instru- ments approved for investments are listed below: I. Fully insured and/orfully collateralized Certificates of Deposit issued by qualified commercial banks and savings and loan as- sociations located within the State of Texas. II. Direct obligations of the United States government, including such instruments as Treasury Bills, Treasury Notes, and Treasury Bonds. III. Obligations of United States govern- ment agencies, including (but not limited to) such instruments as Federal Home Loan Bank bonds, Governmental National Mortgage As- sociationbonds, or avariety of "Federal Farm Credit" bonds. 36 2004-05 ANNUAL BUDGET err THE CI TY OF KERRVILLE, TEXAS -- IV. Current policy limits cash investments to those listed in paragraphs one (I) through three (III) above. However, there are numer- ous other money market instruments which are prudent vehicles for effective cash man- agement, even though they are not currently allowable investmentsunderthetermsofexist- ingstate statutes. As state statutes are revised and amended, the City will carefully examine such new alternatives as may become avail- able. V. Generally, the City will only invest in "money market instruments", which are de- fined as very credit worthy, highly liquid in- vestmentswith maturities of one year or less. Although there may be certain circumstances in which longer-term securities are utilized, such asinvestments oflong-term sinking fund contributions, or maturity-matched construc- tionfunds, the general use oflong-term secu- rities shall be avoided. receive payment in full forthe securities priorto or at the same time as it delivers the securities to the buyer. DEBT MANAGEMENT I. Debt shall not be used for current operational expenses. II. The repayment of debt shall not ex- ceed the useful life of the project or item purchased. III. Interest earned on revenue obtained from the issuance of debt obligations shall be credited to one of the following: A. to the benefit of the fund to com- plete the project, B. to the benefit of the fund respon- sible for repayment of the debt. DELIVERY, POSSESSION, AND SAFEKEEPING OF SECURITIES I. All ownership of securities shall be evidenced by an acceptable safekeeping re- ceipt issued by a third-party financial institu- tion which is acceptable to the City (or by safekeeping receipt from the Federal Re- serve Bank, should such services become available). I I. I n all cases in which the City purchases securities, the City must receive delivery of the securities priorto or at the same time as it releases its funds for payment. In all cases in which the City sells securities, the City must IV. In orderto maintain the financial repu- tation of the City of Kerrville, the City Council shall seek the assistance of a financial advi- sorconcerningall debtthatexceedsoneyear. ACCOUNTING I. Accounting systems shall conform to the Generally4ccepted Accounting Principles (GAAP) as applied to governmental units, and standards of the Government Finance Officers Association and the Governmental Accounting Standards Board. II. The City Council shall retain an inde BUDGET/NFORMA TION 37 THE C/TY OF KERR I//LLE, TEXAS Financial Management Policy (cont.) pendent public accounting firm to perform an annual audit. That audit firm shall prepare a Comprehensive AnnualFlnancial Reportthat substantially complies with the standards set by the Government Finance Officers Asso- ciation and the Governmental Accounting Standards Board. III. A detailed record of all capital items shall be established and maintained in com- pliancewith the standards set by the Govern- ment Finance Officers Association and the Governmental Accounting Standards Board. IV. The use of internal accounting con- trols to the maximum extent feasible is en- couraged. Internal accounting controls in- clude both procedures and the use of equip- ment. PURCHASING I. The purchasing policy of the City is to obtain quality products or services at the loerrest available price. II. When competitive bids or proposals are taken, lowest and best responsible bid shall prevail. The meaning of "lowest" is obvious. "Best" may come into play when, in the judgment of the governing body, a higher bid has such outstanding qualities as to overcome its higher price. Examples ofoutstandingqualities mayinclude the location of, or distance to, the nearest servicing agent and the obtaining of prompt and efficient service. The City may not normally disqualify a bidder unless there is a reasonable expectation that the bidder might not be able to satisfactorily fulfill the contract, or that past performance had leftgroundsforsuspectingthatthebidder might engage in some sort of unacceptable conduct. Safety records may be considered in some cases. Sincedisqualifying a bidderhassuch adverse effects, it should not be done lightly. If a bidder has had past unsatisfactory contracts with the City, the experience should be thor- oughly documented in order to support any later disqualifications. III. Purchases shall be made from local vendors when this can be done without sacri- ficingquality orcost; if items of similar quality can be purchased from local vendors at the same cost as that offered by others, the local vendor shall be favored. IV. Items costing less than $500.00 will not require competitive quotations. Items costing from $500.00 to $5,000.00 will require competitive quotations. Responsibility for verification of available funds shall be with the department supervisor and/or division direc- tor. V. Except for insurance, items costing from $5,000.00 to $25,000.00 shall require written competitive quotations obtained by the purchasing department or designee, writ- 38 2004-05 ANNUAL BUDGET awirr THE CI TY OF KERRV/LLE, TEXAS ten authorization from the division director and written verification from the Finance Di- rectorthatunencumbered funds are available prior to the actual purchase. Written verification and/or authorization shall be recognized when the department supervi- sor and/or division director so indicates by signature or initials on the requisition. VI. Insurance costing $5,000.00 or more and other items costing $25,000.00 or more shall be by public competitive bid, except only for competitive high technology proposals as hereinafter provided. The award of such bid shall be done by the City Council. XI. Advertisement and solicitation of sealed bids to be opened at a public meeting by the City Clerk and Purchasing Agent shall be required for the purchase of insurance costing more than $5,000.00 and for the pur- chase or contract for the purchase of sup- plies, materials or equipment for items cost- ing $25,000.00 or more, except only for com- petitivehigh technology proposals asherein- afterprovided. This dollar level is in conform- ance with state requirements for cities with less than 50,000 population. VII. Partial purchases shall not be made for the purpose of placing any purchase in a lower clearance cost bracket. All purchases shall be insufficient quantities to meet needs. VIII. When required, competitive quotations shall be taken by the purchasing department (or designated representative) by informal cost quotations from uniform specifications from at least three (3) vendors when obtain- able. IX. The City Manager (or designated rep- resentative) may advertise and solicit bids for insurance estimated to be $5,000.00 or more and for budgeted items which are estimated to be of an amount from $5,000.00 to $25,000.00. The award, however, of any such bid shall be done by the Council. X. Insurance in excess of $5,000.00 and all other budgeted items or services costing $25,000.00 or more shall require authoriza- tion from Council to seek competitive bids. Advertisement for competitive bids shall be made by the City Clerk. Such advertisement shall be published in the official newspaper of the City once a week for two (2) consecutive weeks, the first publication being at least fourteen (14) days prior to the date set for the opening of bids, shall contain detailed speci- fications or areference to aplace where such specifications are available, the time and place of the bid opening, the statement that allbids shall be sealed bids, and the statement that the City reserves the right to reject all bids. XII. All insurance bid awards of $5,000.00 or more and all bid awards for purchases of budgeted items or services of $25,000.00 or more require City Council approval. The bidders who competed shall be notified in writing by the Finance Director (or designated representative) which company received the bid award and for what amount. XIII. The purchasing agent (or designated representative) shall verbally inform each BUDGET INFORMA T/ON 39 THE C/TY OF KERR I//LLE, TEXAS Financial Management Policy (cont.) company submitting a competitive quotation as to which company will receive the order and for what price. XIV. The City Manager is authorized to ap- prove payment for insurance costing more than $5,000.00 and on items costing $25,000.00 or more when City Council has approved a bid award. Byapproving payment on the bid award, the City Manager is ac- knowledging acceptance of the bid item or service and certifying that the price has not exceeded City Council's authorization. XV. The right is reserved, as the interest of the City of Kerrville may require, to reject any and all bids and to waive any informality or irregularity in the bids received. XVI. Competitive proposals are similar to competitive bids and have the same dollar amount requirements for levels of approval and the same notice requirements for com- petitivebids, butarelimited inscope byTexas statutes. These can only be used for procure- ment ofhigh-technology products orservices. Specifications for proposals should be written using performance standards rather than the description of the good or service, and should include the factors by which the proposal will be judged, and the weight to be given to each factor. Requests for proposals must solicit quotations and must specify the relative im- portance of price and other evaluation fac- tors. Vendors will submit proposals of their own design to satisfy the requirements set forth in the request forproposal. After propos- als are received, the City may enter into negotiations with as many vendors as have submitted feasible proposals in orderto arrive at the best possible proposal for each vendor. High technology products and services mean the procurement of equipment, goods or ser- vices of a highly technical nature, including data processing equipment and software and firmware used in conjunction with data pro- cessing equipment, telecommunications equipment and radio and microwave sys- tems, electronic distributed control systems (including building energy management sys- tems),and technical services related to those items. EXEMPTIONS Grave public necessity or emergency expen- diturestomeet unusual and unforeseen condi- tionsare exceptions to the competitive bidding requirement, as set forth in the City Charter. Further, the following are exempt from com- petitive bidding procedures with approval by City Council: 1. procurements made in case of public calamity, where it becomes necessary to act at once to appropriate money to relieve the necessity of the citizens or to preserve the property of the City; 2. procurements necessary to preserve or protect the public health or safety of the citizens of the City; 40 2004-05 ANNUAL BUDGET err ~r THE CI TY OF KERRV/LLE, TEXAS 3. procurements made necessary by un- foreseendamage topublic property, machin- ery, orequipment; 4. procurements for personal or profes- sional services; This policy concentrates on expenditures for buildings, land, major equipment, utilities, streets, airport, parks and other items which cost at least $5,000 to purchase, repair or replace and that have a life expectancy of more than one year. 5. procurements for work done and paid for by the day, as such work progresses; 6. the purchase of land or right-of-way; and 7. procurements where the functional re- quirements ofthe City can be satisfied by only one source. By way of example without limitation, this provision shall apply to pro- curements where competition is precluded because of the existence of patents, copy- rights, secret processes, or natural monopo- lies; purchaseoffilms,manuscripts, orbooks; purchases of electric power, gas, water, and other utility services; and the purchase of captive replacement parts or components for equipment. PROPERTY MANAGEMENT POLICY It is the policy of the City Council to support a sound property management program. The success of this program will depend upon the continuing participation of City Council, the public and City staff in developing and main- taining asystem that insures that property is purchased, maintained or replaced at the most effective point. It shall be the responsibility of the City Man- agerto prepare a Capital Improvements Pro- gram (CIP) document for submission to City Council with the proposed annual budget. The first year projects shall be included in the proposed budget. The Capital Improvements Program docu- ment shall list each proposed capital project to be undertaken, the year it is to be started, the projected costs each year and the source of financing. The projects should be in priority of importance, paying particular attention to projects thatwill improve operating efficiency, yield long term savings and encourage eco- nomic growth. The program will be used to maintain the City's current property and will be used to implement the Master Plan. City Council encourages citizen participation and will schedule a public hearing to receive comments on the proposed program. The program document shall be revised as needed. The program document shall serve as a planning tool during the development of future budgets. BUDGET /NFORMA T/ON 41 THE CI TY OF KERRVILLE, TEXAS ORGANIZATION CHART CITIZENS OF KERRVILLE CITY COUNCIL CITY ATTORNEY Qnn~nc 4. (~n6A~A1CCInAIC CITY MANAGER MUNICIPAL JUDGE CITY CLERK Aviation Division Human Resources Department Business Programs Department Human Resources/Benefits Div. Main Street Division Payroll Division - Downtown Business Assoc. Receptionist Business Development Division Development & Public Works Department VIYI GI VV GI 1111G11t Administrative Services Division Planning/GIS Division Patron Services Division Building Inspection Division Circulation Services Division Code Enforcement Division Technical Services Division Engineering Division History Center Division Construction Inspection Streets Division Parks & Recreation Department Waste Management Division Parks Administration Division {-Landfill Tennis Center Division Recycling Swimming Pools Division Utilities Division Parks Maintenance Division Water Production Pertorming Arts Center Division Laboratory Recreation Division Wastewater Golf Course Division tility Construction Course Maintenance Police Department Pro Shop Administrative Division Dispatch Golf Carts Maintenance Patrol Division Environmental Health Division Criminal Investigation Division 216th Judicial District Narcotics Task Force Purchasing Division Fire Department Garage Fire Suppression Division Emergency Management Affordable Housing Fire Marshal Division EMS Division Finance Department Budget/lnsurance/Risk Management Div. Accounting Division Utility Billing Division Municipal Court Division 42 2004-05 ANNUAL BUDGET ~r THE CI TY OF KERRV/LLE, TEXAS EXECUTIVE SUMMARY Cllr INTRODUCTION bined into nine major groupings as the follow- inggraph illustrates: This Executive Summary has been prepared as a general overview to the 2004-05 budget for the City of Kerrville. It is hoped that it will provide City residentswith a quickoverviewof thefiscal plansoftheCityforthe2004-05fiscal year. The City Council held numerous public hearings and worksessions throughout the monthsofJune, July, Augustand Septemberin order to provide a budget that meets the de- mands forservicesrequired bythe citizens and providesforimprovementsand additionstothe City's capital infrastructure. This Executive Summarywill briefly introduce you to the City of Kerrville's budget. It will explain how the City plans to utilize its re- sources and will highlight some of the more significant items in the 2004-05 budget. If a more in-depth understanding of the budget is desired, please take some time to review the wealth of information found within the graphs, charts, narrativetextand revenueand expendi- ture analysis within the detail section of this budget document. The detail section of this document begins with the General Fund in the section immediatelyfollowingthissection. TOTAL C/TY FUNDS The 2004-05 budget for all funds totals $34,839,178 (including transfers between funds). The City establishes a budget for 26 separate funds. These 26 funds can be com- TOTAL EXPENDITURES ALL FUNDS FISCAL YEAR 2004-05 General as.s°i. ~y ---~°`~. Airport ~~ EMS~~__ ° KS Park 5.1 /. ~i 5.7°/. Debt Service ~Speclal Funds ~.ev. , ~,, ~.a i Library "'~"' Golf Course 3.2°i. ~ 2.a°i. Water/Sewer 18.6% The largest group is the General Fund which provides $15.8 million in services and capital projects to the residents of Kerrville. The sec- ond largest group is the Water/Sewer Fund which provides $6.5 million in services and capital projects to the residents of Kerrville. The General Fund and the Water/SewerFund will be discussed with more detail later in this Executive Summary. The Special Funds group provides a total of $4.1 million in services, projects and funding to the City. Included in this grouping aretheHotel/ MotelOccupancyTaxFund, Landfillfunds,433 Water Street Fund, Garage Fund, Police - SpecialPrograms Fund, Parkland Dedication Fund, Softball Fund, Legion Hills Fund, the 43 EXECUTIVESUMMARYAND STA TISTICS THE C/TY OF KERRVILLE, TEXAS Insurance Reserve Fund and the capital equip- ment replacementfu nds. Several notable items in the 2004-05 budget included in the Special Funds grouping are: • $713,998fundingforcontinuedsupportof the local arts programs, community promotion and visitorcentersupport. • $377,996fundingforcontinuedoperations of the Community Recycling Center and mu- nicipallandfill. • $66,701 funding forlandfilloperations,clo- sureand post closure expenses. • $352,985fundingtocontinueoperationsat the City Garage. • $23,OOOfundingtosupportpoliceprograms such as DARE, and to purchase specialized police equipment, including grantfunded spe- cial police programs. • $235,047 funding for the replacement of city hall. This amount is considered a reserve that is available in the 2004-05 budget should council decide during the course of the fiscal yearto initiatethis project, orutilizethesefunds for the remodeling of existing buildings or the acquisition of newfacilities. • $545,306 funding to continue the Gity's affordable housing program in the Legion Hills subdivision, which includes grant funding for Phase IV infrastructure improvements. • $46,100 funding for the City's insurance reservefund. Thisfundpaysexpensessuchas deductibles, miscellaneous claims and unin- surablelosses. The Debt Service group totals $2.8 million in fiscalyear2004-05. The Citycurrentlyhasfour debt issues, with total outstanding principal of $6,800,000 in tax supported debt, and $13,370,000 inwater/sewer revenue supported debt. Foradditional information relatingtothe City's outstanding debt, including bond ratings and maturity schedules, please referto the debt service section ofthis document. The EMS Funds are budgeted at $1.7 million in fiscal year 2004-05, which represents a 8.0% increase in total funding from fiscal year2003- 04. Notable items funded in the EMS Funds group include: • $1,103,916forsalariesand benefitsfor21 employees. • $68,091 fortransfers to the general fund to reimburse the cost of two EMS communication officers. • $50,000 to replenish supplies and chemi- calsused toprovide EMS services to patrons. • $372,500 allocation forwrite-offs of uncol- lectibleaccounts. The Golf Course Fund is budgeted at $825,717 in fiscal year 2004-05, which represents a 11.2% decrease in funding from fiscal year 2003-04. Notable items funded in the golf course fund infiscal year2004-05 include: • $517,749 for salaries and benefits for 17 golf course employees. • $50,500 funding for fertilizers, seed, sod, plantings and topsoil for golf course mainte- nance. • $27,370 funding for final payment of the lease/purchase arrangementforgolf carts. • $49,625fundingtothelandfillreplacement fund for repayment of the start-u p loan. 44 2004-05 ANNUAL BUDGET ~rn° THE CI TY OF KERRV/LLE, TEXAS • $40,OOOfundingtotheElCforrepaymentof the golf course improvements. The Kerrville SchreinerMunicipal Park Fund is budgeted at$2.0 million. Notable itemsfunded in the Kerrville Schreiner Municipal Park Fund in fiscal year2004-05 include: • $318.682 forsalariesand benefitsfor8full time park employees and 2 temporary sea- sonalemployees. • $16,650 funding to replace one pickup. • $1,486,421 funding for improvements to the park as follows: • $97,621 forthe balance ofthe projectto reconnecttwentytraveltrailer hooku ps • $240,000forwatersystemrenovation • $465,000toabandonthirtyseptictanks onthe south sideofthe riverand connectto City sewersystem • $140,800 for road repairs and reseal project • $277,000foradditionalrestroomsnear the day use playground • $266,000 to upgrade 23 screened shel- ters The Airport Fund is budgeted at $1.5 million in fiscal year 2004-05. Notable items funded in the Airport Fund infiscal year2004-05 include: • $96,389 to maintain the airport grounds and facilities • $214,329 in management support as per contractwith KerrCounty. • $1,106,107inimprovementsasfollows: • $400,000 to acquire property for pri- marysurface • $24,500 for RPZ easement acquisition forRWS12/30 $100,000 to construct a vehicle parking lot atthe general aviation terminal • $166,667forthe2005EntitlementGrant • $60,000 forthe 2005 RAMP Grant • $330,000 for the design phase to relo- catethe 12/30 taxiway • $25,000forfurnitureforthegeneralavia- tionterminal GENERAL FUND The 2004-05 budget for the General Fund is $15,732,279, which is 7.7% more than fiscal year2003-04. REVENUES BY SOURCE The General Fund budgeted revenueforfiscal 2004-05 total $14,904,938, which represents a 6.1 % increase over the fiscal year 2003-04 budget. This increase is primarily from in- creased ad valorem property tax revenue broughtaboutbyincreased propertyvaluesub- ject to tax, increased sales tax receipts and increased collection of traffic fines and war- rantsthroughthe municipal court. The General Fund obtains its revenues from a variety of sources as the following graph illus- trates: EXECUT/VESUMMARYAND STA T/ST/CS 45 THE CI TY OF KERRV/LLE, TEXAS GENERAL FUND REVENUES Property Taxes Service Charges 7.8% ~r Revenue r Taxes charges total 7.8%, fines and forfeits are 2.9%, miscellaneous revenue totals 0.7% and oper- atingtransfers from otherfunds make up 5.9% of thegeneralfund revenuebudget. EXPENDITURES BY CATEGORY The $15.7 million General Fund budget is made up of seven major categories as the following graph illustrates: GENERAL FUND EXPENDITURES BY CATEGORY Sales Tax 27.3'/. Maintenance The largest source of revenue in the General Fund is property taxes. The City Council ap- proved atax rate of $.56325 per $100 value for fiscal year2004-05, which isthe sametax rate approved for fiscal year 2003-04. The City anticipates a $64 million or 5.6% increase in taxable propertyvalues in fiscal 2005. Property tax revenue amount to 42.2% of the General Fund revenue in fiscal 2004-05. Sales tax revenue is budgeted at $4,061,905, which is27.3%ofthe General Fund revenuefor fiscal 2004-05. Sales tax revenue is budgeted with a conservative 3% increase over fiscal year 2003-04. The General Fund realizes revenue from a variety of smaller revenue categories to lesson the burden and reliance on property and sales taxes. Licenses and permits makeup 2.5%, intergovemmentalreuenue (revenuefrom other governmental entities) makeup 1.3%, service Personnel f ° ~~ ~ ~kf ' ``-~ Supplies 65.2% ~ ~3.1 ' ~' '~ ~"~ - ~~~ Transfers r .. Sundry 1 s°i° `Misc. 13.7% Capital Outlay CIP 1.T% 4.2% The largestexpenditure category isforPerson- neIServices costs, which fund wages and ben- efitsfor 186.5 full time general fund employees and is65.2%ofthegeneralfundbudget. Sup- pliesmade up of primarilyofficesupplies, post- age,uniforms and fuel total 3.1 % ofthe General Fund budget. Maintenance ofequipmentand infrastructure total 4.1 %; miscellaneous expen- dituresfor contractual obligations and utilities total 13.7%. 46 2004-05 ANNUAL BUDGET err= ~r THE CI TY OF KERRVILLE, TEXAS Sundry charges, which is primarilythe contin- gencyaccounts make up about 1.8%, capital outlay for items such as vehicles and comput- ersare budgeted at 1.7%. Operatingtransfers to other funds total 6.2% of.the General Fund budget, with allocation for unspecified capital improvements budgeted at 4.2% of the total General Fund budget. The General Fund expenditure budget in- creased $1,120,154 or 7.7% over fiscal year 2003-04. This increase can best be explained asfollows: It is important to note that there is no increase budgeted forthe City's group health insurance benefit in fiscal 2005. Supplies and materials increased $64,733 or 15.9% over fiscal year 2003-04, primarily for computer hardware upgrades and computer software purchases. Maintenance and repairs increased $46,508 or 7.9% over fiscal year 2003-04 budget, primarilyforincreased street maintenance expenses and trafficdevices. The annual street maintenance program is bud- geted at $130,000 in fiscal 2004-05, as com- pared to $125,000 in fiscal year 2003-04. Dollar Percentage Category Change Change Personnel Services $201,449 2.0% Supplies and Materials 64,733 15.9% Maintenanceand Repairs 46,508 7.8% Miscellaneous Services 139,931 6.9% SundryCharges (15,895) (5.2%) Capital Outlay 6,713 2.5% OperatingTransfersOut 676,715 70.7% Total $1,120,154 Personnel services increased $201,449 or 2.0% overfiscal year 2003-04 budget. The City realized a savings of $194,054 in salaries and benefits in fiscal 2003-04, due to employee turnover. In developing the 2004-05 budget, all vacant positions were budgeted at full salary and benefits for the entire fiscal year, which contributed significantlyto the increase inper- sonnelservices. The City Council approved a compensation plan consisting of a 2% pay plan adjustment available to onlythose employees whofall belowthe revised newminimum salary fora position, and a merit pay increase of 2.5%. Miscellaneous services increased $139,931 or 6.9% over fiscal year 2003-04 budget, pri- marilyfor increased expenses for contractual service fortaxcollection,lnsurance premiums and garbage collection. Included in miscella- neousservices forfiscal 2004-05 is an alloca- tion of $64,000 for municipal court prosecution and judge services. Sundry charges decreased $15,895or 5.2% from fiscal year 2003-04 budget. The City budgeted $166,624 in contingency for cost overruns and unanticipated items and projects. This compares to $190,961 budgeted for con- tingency infiscal year 2003-04. The litigation contingency was again budgeted at $25,000 for expenses relating to ongoing litigation. EXECUTIVESUMMARYAND STA TISTICS 47 THE CI TY OF KERRV/LLE, TEXAS Capital outlayfunding in the General Fund to- tals $274,920. Included in capital outlay bud- geted expenditures in fiscal year 2004-05 are thefollowing: • $9,500 to replace a computer server • $118,750 to replace five marked patrol units • $24,000 to replace one K-9 unit • $24,OOOtopurchaseequipmentforthenew patrol units • $3,600 to purchase 45 caliber Kimber pis- tols • $5,000 to purchase trash cans, landscap- ingand benchesforstreetimprovements • $15,000 to purchase a large format copier • $42,000 to purchase two three quarterton pickups in the street division • $24,996 to continue the lease purchase agreements forthefrontend loaderandmotor grader in the street division Operating transfers out increased $676,715 or 70.7% from fiscal year 2003-04 budget. In- cluded inbudgeted operating transfers out for fiscal 2004-05 are: • $140,785 transfer to the General Equip- ment ReplacmentFund toreplace aging Gen- era! Fund equipment, an increase of $4,535 over fiscal year 2003-04. In fiscal year 2004- 05, the General Equipment Replacement Fund will replace a street sweeper for the street division. • $98,559transfertotheAirportFundtosub- sidizegrant matches for airport improvements, with an additional $75,232 forthe City's portion as owner participation. • $660,000transferforcapitalimprovements, consisting of $160,000 for the Lois Street ex- tension, $25,000 for sidewalks from La Casa street to G Street, $300,000 for the FM1341 right of way acquisition, $125,000 for the Meadowview storm sewer project and $50,000 forthe Karp property project. • $37,020 transfer to the Landfill Replace- mentfundforthe repaymentoftheloan used to constructtheT-hangars atthe airport. • $416,113 transfertothe Library Fund in the form of a subsidy for library operations. • $36,696 to the 216th Task Force Fund for participation in the 216th Judicial District nar- cotics task force operations. • $24,019 to the Insurance Reserve Fund for participation in the City's insurance risk pool. EXPENDITURES BY DEPARTMENT The 2004-05 General Fund budgetcan also be shown by department use as the following graphs illustrates: GENERAL FUND EXPENDITURES BY DEPARTMENT Info. Serv. 1.6% Finance Police 26.2% z.~°% Parks 8 Rea. 1.5/0 t.1 /° ° Public Works 13.5% Fire Bus. Pry 19.0°~ 1.0°~ 48 2004-05 ANNUAL BUDGET err THE CI TY OF KERRVILLE, TEXAS WATER/SEWER FUND The Water/Sewer Fund is a completely self- supportingactivity that does not receive fund- ingfrom propertytaxesoranyotherCityfund. It is designed to maintain itself and is expressly for the purpose of providing water and waste- waterservice tothe consumers. The 2004-05 budgetforthe Water/SewerFund is $6,468,036, which is $560,344 or8.0°/D less than the 2003-04 budget. REVENUES BY SOURCE The Water/Sewer Fund budget for revenue in fiscal year2004-05 is $6,547,362. The Water/ Sewer Fund obtains its revenues as shown on thefollowinggraph: WATER/SEWER FUND REVENUES Water Sales 50.5°/. The largest revenue source inthe W ater/Sewer Fund is water sales at 50.5%. Sewer service fees are the second largest revenue source at 39.5%. The 2004-05 budget does not include any adjustments to the tiered waterand sewer rate structure. The remainderof revenue in the Water/Sewer Fund comes from installation fees, service charges and miscellaneous sources. In FY2005, it is anticipated thatthe Water/Sewer Fund will receive aone-time return of equity from the Garage Fund and the 2002 Flood Recovery Fund. EXPENDITURES BY CATEGORY The $6.5 million Water/Sewer Fund budget is made up of eight major categories as the fol- lowinggraph illustrates: WATER/SEWER FUND EXPENDITURES BY CATEGORY Personnel Supplies 32.4% 7.1 Transfers Out 6.0% Sundry Charges .°. Debt Ser 27.6% Transfers In 3.2°~ Service Charge 4.6' Revenue Capital Outlay_ ~ .4% Maintenance 8.9% 6.7% 39.5% EXECUTIVESUMMARYAND STA TISTICS 49 THE CITYOFKERRVILLE, TEXAS The largest expenditure category in the Water/ Sewer Fund is for personnel expenses. Com- bined with debt service, these two categories make up the bulk of the water/sewer expendi- tures infiscal year 2004-05. The Water/Sewerfund expenditure budgetde- creased $563,566or8.0%fromthefiscalyear 2003-04 amended budget. This decrease can best be explained as follows: Dollar Percentage Category Change Change Personnel Services $61,781 3.0% Supplies and Materials 26,012 6.0% Maintenance and Repairs (27,058) (5.7%) Miscellaneous Services 39,881 7.8% SundryCharges (58,294) (21.1%) Capital Outlay (72,220) (45.1 %) Debt Service (299,792) (14.4%) OperatingTransfersOut 233 876 (22.2%) Total ($563,566) Personnel services increased $61,781 or3.0% from fiscal year 2003-04 amended budget. The City realized a savings of $9,204 in sala- riesand benefits in the Water/Sewer Fund in fiscal 2003-04, due to employee turnover. In developing the 2004-05 budget, ail vacant po- sitionswerebudgeted atfull salaryandbenefits for the entire fiscal year. The City Council approved a compensation plan consisting of a 2% pay plan adjustment available to onlythose employees who fall below the revised new minimum salaryfora position, and a merit pay increase of 2.5%. Supplies and materials increased $26,012 or 6.0% over fiscal 2003-04 budget, and can be attributed primarilyto increased purchasesfor small tools as wells as increased purchases for computer hardware upgrades. Maintenance and repairs decreased $27,058 or 5.7%, pri- marilyfor expenses associated with mainte- nance ofthe fund's facilities and motor repairs not performed at the City Garage. Miscella- neous services increased $39,881 or 7.8%, primarilyforincreased expendituresforutilities and insurance premiums. Sundry charges decreased $58,294 or21.1 from fiscal year 2003-04. This is due to the decrease in bad debt expenses. The contin- gency line item in the Water/Sewer Fund is again budgeted at $150,000 in FY2005. Capital outlay decreased $72,220 or 45.1 %. Included in budgeted capital expenditures in fiscal year 2004-05 are the following: • $10,000 for meters and supplies to install new connections to the water main system in the water records division. • $52,500formaterialsandsuppliestomake new taps into. the City's water main system in the utilityconstructiondivision. • $18,OOOformaterialsandsuppliestomake new taps into the City's sewer main system in the utility construction division. • $7,595 to purchase a mobility hoist in the wastewaterdivision. 50 2004-05 ANNUAL BUDGET ~.r r.~ THE CI TY OF KERRV/LLE, TEXAS Debt service decreased $299,792 or 14.4% from fiscal year 2003-04. Operating transfers out decreased $233,876 or 22.1 % from the 2003-04 budget. The Water/SewerFund bud- geted transfertothe general fund foradminis- trativesupport decreased by $201,876 due to thefinalpaymentoftheKMUDbonds. Funds totaling $435,000 are allocated as a transfer for capital improvements in fiscal year 2004- 05,which includes $35,000 forthe utility portion of the Lois Street extension project and $400,000 forthe SH 16 utility relocation project. EXECUTIVESUMMARYAND STA TISTICS 51 ~..• THE CI TY OF KERRVILLE, TEXAS 2004-05 COMBINED SUMMARY OF REVENUES AND EXPENDITURES General Kerrville/ Equipment Schreiner General Replacement Water/Sewer Municipal Park Golf Course EMS Beginning Fund Balance $1,532,245 $142,188 $113,774 $334,599 ($206,288) ($129,757) REVENUES: Operating Revenues $14,020,433 $850 $6,334,960 $1,701,083 $823,664 $1,684,890 Operating Transfers In 884,505 140,785 212,402 2,054 2 054 145,263 Total Revenues 14 904 938 141635 6547 362 1 703137 825 718 1830153 Total Funds Available 16 437183 283 823 6 661 136 2 037 736 619 430 1700 396 EXPENDITURES: Operating Expenditures $14,098,071 $117,000 $3,861,999 $504,864 $733,670 $1,690,960 Operating Transfers Out 1,634,209 0 2,606,037 1,486,421 92,047 70,510 Total Expenditures 15 732 280 117 000 6 468 036 1 991 285 825 717 1 761470 Ending Fund Balance $704,903 $166,823 $193,099 $46,451 ($206,288) ($61,073) REVENUES: Taxes $11,752,036 $0 $0 $0 $0 $0 licenses and Permits 372,650 0 0 6,370 0 0 Intergovernmental 186,659 0 0 0 0 27,740 Charges for Services 1,164,635 0 6,193,084 355,250 0 1,623,300 Grants 0 0 0 1,333,763 0 0 Fines and Forfeits 438,500 0 0 1,000 0 0 Golf Course Revenue 0 0 0 0 823,164 0 Miscellaneous 105,952 850 141,876 4,700 500 33,850 Operating Transfers In 884,505 140,785 212,402 2.054 2,054 145,263 Total Revenues $14,904,938 $141,635 $6,547,362 $1,703,137 $825,717 $1,830,153 EXPENDITURES: Personnel Services $10,263,342 $0 $2,094,073 $318,683 $517,749 $1,111,367 Supplies and Materials 480,914 0 456,689 32,990 87,875 103,184 Maintenance & Repairs 638,047 0 447,246 45,150 25,476 45,706 Miscellaneous Services 2,161,598 0 554,376 77,192 60,800 28,103 Sundry Charges 287,323 0 221,520 7,200 14,400 402,600 Capital0utlay 266,846 117,000 88,095 23,650 27,370 0 Hotel/Motel Contracts 0 0 0 0 0 0 Debt Service 0 0 0 0 0 0 Operating Transfers Out 1,634,209 0 2,606,037 1,486,421 92,047 70,510 Total Expenditures $15,732,279 $117,000 $6,468,036 $1,991,285 $825,717 $1,761,469 52 2004-05 ANNUAL BUDGET THE CI TY OF KERRV/LLE, TEXAS 2004-05 COMBINED SUMMARY OF REVENUES AND EXPENDITURES Remschel- Deering History Revenue Airport Library Center G 0 Debt Debt Garage $133,848 $229,531 $1,884 $61,191 $1,074,862 $49,911 ~r-: $1,225,641 $450,641 $13,425 $707,765 $185,000 $318,887 173,791 416.113 62.767 0 2.085,886 0 , 1 399 432 866 754 76192 707 765 2 270 886 318 887 , 1 533 280 1096 285 78 076 768 956 3 345 748 368 798 ; 308 $406 $959,545 $55,942 $674,502 $2,081,092 $316,272 ,~ , 1.106,657 95.211 0 0 0 36,713 1 512 965 1 054 756 55 942 674 502 2 081 092 352 985 +~rr $20,315 $41,528 $22,134 454 $94, $1,264,656 $15 813 , $0 $0 $0 $647,765 $0 $0 0 0 0 0 0 0 1,082,841 416,113 0 0 0 0 0 15,400 1,125 0 55,000 318,887 0 0 0 0 0 0 ,~; 0 17,528 0 0 0 0 0 0 0 0 0 0 142,800 1,600 12,300 60,000 130,000 0 173,791 416,113 62.767 0 2,085,886 0 $1,399,432 $866,754 $76,192 $707,765 $2,270,886 $318,887 $9,500 $589,849 $45,671 $0 $0 $185,271 ~ 8,700 41,555 1,270 0 0 9,448 96,389 56,240 3,800 0 0 81,740 , 274 729 79,600 5,000 2,000 2,000 8,207 ~,, , 16,990 94,001 0 0 0 0 0 98,300 200 0 0 31,606 0 0 0 0 0 0 ,~,,, 0 0 0 672,502 2,079,092 0 1,106.657 95,211 0 0 0 36,713 512,965 $1 $1,054,756 $55,942 $674,502 $2,081,092 $352,985 , +~r EXECUTIVESUMMARYAND STA TIST/CS 53 ~.• THE C/TYOFKERRI/ILLE, TEXAS 2004-05 COMBINED SUMMARY OF REVENUES AND EXPENDITURES Police - HoteUMotel Special Parkland Arcadia Occupancy Landfill Purpose Dedication Softball Theater Tax Operations Beginning Fund Balance $9,096 $97,630 $51,561 $18,688 $52,322 $340,393 REVENUES: Operating Revenues $15,150 $17,000 $15,650 $35 $714,792 $329,426 Operating Transfers In 0 0 0 0 0 30,180 Total Revenues 15150 17 000 15 650 35 714 792 359 606 Total Funds Available 24 246 114 630 67 211 18 723 767114 699 999 EXPENDITURES: Operating Expenditures $23,000 $25,000 $10,400 $20 $671,138 $377,505 Operating Transfers Out 0 89,630 38,000 0 42,860 490 Total Expenditures 23 000 114 630 48 400 20 713 998 377 995 Ending Fund Balance 1 246 90 18 811 18 703 53116 322 004 REVENUES: Taxes $0 $0 $0 $0 $713,592 $0 Licenses and Permits 0 16,500 0 0 0 0 Intergovernmental 0 0 0 0 0 0 Charges for Services 0 0 15,300 0 0 29,475 Grants 0 0 0 0 0 31,694 Fines and Forfeits 0 0 0 0 0 0 Golf Course Revenue 0 0 0 0 0 0 Miscellaneous 15,150 500 350 35 1,200 268,257 Operating Transfers In 0 0 0 0 0 30,180 Total Revenues $15,150 $17,000 $15,650 $35 $714,792 $359,606 EXPENDITURES: Personnel Services $1,000 $0 $0 $0 $0 $167,310 Supplies and Materials 1,000 0 0 0 0 18,325 Maintenance & Repairs 0 25,000 1,400 0 0 18,050 Miscellaneous Services 0 0 9,000 20 0 126,450 Sundry Charges 5,000 0 0 0 0 11,370 Capital0utlay 16,000 0 0 0 0 36,000 Hotel/Motel Contracts 0 0 0 0 671,138 0 Debt Service 0 0 0 0 0 0 Operating Transfers Out 0 89.630 38,000 0 42,860 490 Total Expenditures $23,000 $114,630 $48,400 $20 $713,998 $377,996 54 2004-05 ANNUAL BUDGET THE CI TY OF KERRV/LLE, TEXAS 2004-05 COMBINED SUMMARY OF REVENUES AND EXPENDITURES err 'err ~trr` Landfill Landfill Real Post 433 Water Legion Hills Insurance Replacement Property Closure Street Grant Reserve TOTAL $1,083,223 $231,847 $839,918 $39,902 $148,245 $42,431 $6,293,244 $43,940 $3,200 $189,245 $50 $47,975 $11,000 $28,854,702 49,625 0 37,020 0 352,000 48,831 4,643,276 93 565 3 200 226 265 50 399 975 5$ 9,831 33 497 978 1 176 788 235 047 1 066183 39 952 548 220 102 262 39 791 222 $40,000 $0 $0 $39,952 $545,306 $46,100 $27,278,646 26,701 235,047 0 0 0 0 7,560,533 6$ 6,701 235 047 ~0 39 952 545 306 46100 34 839178 $1,110,087 $0 $1,066,183 $0 $2,914 $56,161 $4,952,044 $0 $0 $0 $0 $0 $0 $13,113,393 0 0 0 0 0 0 395,520 0 0 0 0 0 0 1,713,353 0 0 0 0 0 0 9,771,456 0 0 0 0 10,300 0 1,375,757 0 0 0 0 0 0 457,028 0 0 0 0 0 0 823,164 43,940 3,200 189,245 50 37,675 11,000 1,205,030 49,625 0 37,020 0 352,000 48,831 4,643,276 $93,565 $3,200 $226,265 $50 $399,975 $59,831 $33,497,978 $0 $0 $0 $0 $2,000 $0 $15,305,815 0 0 0 0 1,100 1,000 1,244,050 0 0 0 39,752 0 20,100 1,544,096 20,000 0 0 200 48,885 20,000 3,478,160 20,000 0 0 0 1,000 5,000 1,086,404 0 0 0 0 492,321 0 1,197,388 0 0 0 0 0 0 671,138 0 0 0 0 0 0 2,751,594 26,701 235.047 0 0 0 0 7,560,533 $66,701 $235,047 $0 $39,952 $545,306 $46,100 $34,839,178 EXECUTIVESUMMARYA/VD STA T/STICS 55 THE CITYOFKERRI//LLE, TEXAS MATRIX FOR OPERATING TRANSFERS BETWEEN FUNDS Kerrville/ Schreiner Landfill Landfill General WatedSewer Golf Course Hotel/Motel MunicipalPark Operations Replacement General $0 $368,124 $0 $42,860 $0 $0 $0 Water/Sewer 0 0 0 0 0 0 0 Kerrville Schreiner Park 0 0 0 0 0 0 0 GolfCourse 0 0 0 0 0 0 0 General Equip.Replacement 140,785 0 0 0 0 0 0 Landfill Operations 0 0 0 0 0 0 26,701 Landfill Replacement 0 0 49,625 0 0 0 0 LandfillPostClosure 37,020 0 0 0 0 0 0 EMS Fund 144,685 0 0 0 0 0 0 EIC Sales Tax Improv. 0 0 40,000 0 0 0 0 Airport 173,791 0 0 0 0 0 0 Revenue Debt Service 0 1,786,094 0 0 0 0 0 Library 416,113 0 0 0 0 0 0 GeneralProjectFund 660,000 0 0 0 1,486,421 0 0 W/SProjectFund 0 435,000 0 0 0 0 0 216th Task Force 37,796 0 0 0 0 0 0 Insurance Reserve 24,019 16,819 2,422 0 0 490 0 TOTAL $1,634,209 $2,606,037 $92,047 $42,860 $1,486,421 $490 $26,701 56 2004-05 ANNUAL BUDGET THE CI TY OF KERRV/LLE, TEXAS M ATRIX FOR OPERATING TRANS FERS B ETWEEN FUNDS Parkland Real EMS Airport Library Garage Dedication Softball Property TOTAL ~,, $68,091 $0 $94,001 $22,100 $0 $0 $0 $595,176 0 0 0 8,902 0 0 0 8,902 ,,~ 0 0 0 2,054 0 0 0 2,054 0 0 0 479 0 0 0 479 0 0 0 0 0 0 0 140,785 0 0 0 578 0 0 0 27,279 0 0 0 0 0 0 0 49,625 0 0 0 0 0 0 0 37,020 ;,~ 0 0 0 1,880 0 0 0 146,565 0 0 0 0 0 0 0 40,000 , 0 0 0 0 0 0 0 173,791 , 0 0 0 0 0 0 0 1,786,094 0 0 0 0 0 0 0 416,113 , 0 167 1 106 0 0 89,630 38,000 235,047 3,615,265 ~,, 0 , , 0 0 0 0 0 0 435,000 0 0 0 0 0 0 0 37,796 ; 2,419 490 1,210 720 0 0 0 48,589 ~, $70,510 $1,106,657 $95,211 $36,713 $89,630 $38,000 $235,047 $7,560,533 +~r° EXECUT/VESUMMARYAND STA TISTICS 57 THE C/TY OF KERRVILLE, TEXAS GENERAL INFORMATION The City of Kerrville is the principal commer- cialcenter and the cou my seat of Kerr County, located in the heart of the Texas Hill Country. It is 63 miles northwest of San Antonio and 105 miles southwest of Austin and is tra- versed by Interstate Highway 10 and State Highways 16, 27 and 173. The City's 1980 census was 15,276, an in- crease of 20.5% since 1970. The City's 1990 census population was 17,384, an increase of 13.27% since 1980. The City's 2000 census population was 20,425, an increase of 17.5% since 1990. In March 1994, Money magazine placed Ker- rville at number 11 on their list of the 20 best places to retire in the United States. A HISTORY OF THE CITY OF KERRVILLE, TEXAS In 1989, the Cityof Kerrville, Texas celebrated it's 100th anniversary of its incorporation. After Kerr County was established in 1856, it became necessary to choose a location for the county seat. In 1856, Mr. Joshua D. Brown purchased a tract of land on the upper Guadalupe River. He proposed to the Kerr County Commissioners at their first meeting that this land be the site of the new county seat, and offered to deed to the County four acres of land for the public square and other land necessary for the community's streets. The County Commissioners accepted Mr. Brown's proposal, and the tract of land be- came known as Kerrsville, the new county seat of Kerr County. Eventually (no one knows exactlywhy orwhen), the "s" in Kerrsville was dropped, and the town became known as Kerrville as it is today. Early settlers of Kerrville, as was the case throughout much of Kerr County and the Texas Hill Country, were Anglo-American pioneers and immigrants of German origin. Typieai occupations of these early residents were as merchantsand ranch- ers. The opening of the cattle trails to Kansas in the 1870's contributed to the early growth of Kerrville, drawing new settlers to the area which in turn fostered the expansion of busi- ness. As a result of this growth, the citizens voted to establish Kerrville as an incorporated City in 1889. After incorporation, Joseph A. Tivy was elected to be the first mayor of the City. The early City administrations were 58 2004-05 ANNUAL BUDGET THE CI TY OF KERRV/LLE, TEXAS occupied with developing the laws of the new city and also providing for the public schools, which at that time were a municipal responsi- bility. Consequently,thefirstordinanceswere passed, the first taxes levied, and no doubt the first complaints from disgruntled citizens were arbitrated. Kerrville was governed un- der the traditional aldermanic form of city government, followed briefly by the commis- sion form, until 1928. In that year, Kerrville changed to the council/city manager form of government which remains in place today. Kerrville adopted a new City Charter and became a home rule city in 1942. This charter remains essentially intact today, although it has undergone amendment on a number of occasions in order to stay in step with the times. Today, Kerrville is a growing citywith a popula- tion of approximately 18,500 and an area of about 16 square miles. The City government has approximately 320 employees and pro- vides afull range of modern city services in- cluding alibrary, auditorium, Olympic-sized swimming pool, golf course, and airport. Be- cause of the widely-recognized exceptional climate of Kerrville and its environs, the city has become a resort and retirement community. In addition, a substantial medical services in- dustryhas developed, especially in response to the needs of the older retirement popula- tion. Other significant Kerrville industries in- clude plastics and jewelry. Kerrville is also home to the only aircraft manufacturer in the state of Texas. EXECUT/VESUMMARYAND STA TISTICS 59 THE C/TY OF KERRVILLE, TEXAS COMMUNITY PROFILE Date of Incorporation - 1889 Date Charter Adopted -February 25,1942 Form of Government -Council-Manager DEMOGRAPHICS Location INCENTIVES Distance in miles from: Tax Abatement Yes Dallas 308 Enterprise Zone Yes Houston 248 Industrial Foundation Yes Denver 874 Other Chamber of Commerce Economic Chicago 1,330 Development Fou ndation Los Angeles 1,296 New York 1,820 RECREATION Population Parks, playgrounds 28 City County Golf Courses 3 2000 20,425 43,643 Public Swimming Pools 2 1990 17,384 36,304 Country Clubs 2 1980 15,276 28,750 Theaters 1 1970 12,672 19,454 Tennis Courts 25 1960 8,901 16,800 Restaurants 78 Hotels, Motels, Bed & Breakfasts 24 Area -Square Miles Lodges, Guest Ranches 2004 18.8 2003 18.7 2002 18.5 2001 17.7 1999 17.1 1998 17.0 1997 16.1 1996 16.1 1995 16.0 1994 16.0 1993 15.9 1992 15.9 60 2004-05 ANNUAL BUDGET ~r THE C/TY OF KERRV/LLE, TEXAS GENERAL FUND FUND 01 The General Fund is the City's main operating fund, receiving and accounting forthe City's tax ~ revenues. The General Fundisalsothefundwhichaccountsforgeneralpurposeexpendituresfor most Citygovernmentfunctions,unless such functions and/orcertain revenues are required, for ~- legal, policy, orother reasons, to be accounted forseparately. In addition to property and sales taxeswhich make up the bulkof revenues in the General Fund, the fund also includes revenues derived from fines, fees for services, utility franchise fees, payments from other governmental entities, and several other miscellaneous general revenue sources. The General Fund contains such City services as police and fire protection, street maintenance, ~ parks and recreation, planning, health, finance, administration and others. As with all thefunds of the City, the City Council is the final authority over allocations in the General Fund budget. The following graph illustrates the major revenue sources and expenditure categories in the 2004- 05fiscal year: REVENUE Property Taxes 42.24% Fines 2.94% Licenses 2.50% 1.96% Service Charges 7.81 EXPENDITURES Personnel 65.2% Capital 1.7% Transfers Out Sales Tax - Transfers In CI~~1% 0 27.25 /o ~ ~~~~~~ 5.93% ~ , 4.2% Other Taxes S3.0% s Miscellaneous +~rr` 9.35% ° 15.6 /o I. GENERAL FUNDS 61 THE C/TY OF KERRVILLE, TEXAS BEGINNING FUND BALANCE REVENUES: Operating Revenues Operating Transfers In Total Revenues TOTAL FUNDS AVAILABLE EXPENDITURES Operating Expenditures Operating Transfers Out Total Expenditures ENDING FUND BALANCE GENERAL FUND BUDGET SUMMARY FUND 01 AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 $1,085,820 $1,544,395 $1,551,717 $1,337,501 $1,532,245 11,652,861 12,111,619 12,705,794 13,438,546 14,020,433 953,940 990,825 975.287 806,606 884,505 12.606,801 13,102,443 13.681,081 14,245,152 14,904,938 $13,692,621 $14,646,838 $15,232,798 $15,582,653 $16,437,183 10,930,630 12,199,975 12,555,680 13,302,915 14,098,071 1,217,597 895,147 1,339,617 747,494 1,634,209 12,148,226 13,095.122 13.895,297 14,050,408 15, 732,279 $1,544,395 $1,551,717 $1,337,501 $1,532,245 $704,903 6Z 2004-05 ANNUAL BUDGET THE CI TY OF KERRV/LLE, TEXAS GENERAL FUND REVENUE ANALYSIS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 6100 TAXES 6111 CurrentYearLevy $4,837,040 $5,168,868 $5,408,604 $5,771,240 $6,118,372 6112 PriorYearLevy 75,858 90,740 112,038 117,971 110,000 ~"` 6113 Sales Tax 3,394,931 3,585,083 3,805,313 3,943,597 4,061,905 6114 Mixed Beverage Tax 48,942 51,314 54,362 55,344 56,000 6115 Penalty, Interest on Taxes 64,432 61,261 66,055 65,531 68,000 ~"" 6121 FranchiseTax-KPUB 1,000,675 903,656 984,524 1,023,237 1,033,469 6122 Franchise Tax -Gas 45,464 70,850 51,893 70,281 70,000 6123 FranchiseTax-Telephone 62,180 62,556 82,726 66,000 66,000 `~'"' 6124 FranchiseTax-Taxicabs 100 75 50 50 50 6125 Franchise Tax -Cable 154.759 167.931 164,622 180.753 168.240 Total 9,684,382 10,162,334 10,730,187 11,294,004 11,752,036 +rr 6200 LICENSESAND PERMITS 6213 Parade Permits 125 0 100 100 100 "~'' 6214 Funeral Procession Fees 11,700 9,600 7,800 3,700 7,500 6230 Professional and Occupational 28,400 58,064 64,630 65,000 65,000 6231 Building and Construction 122,080 108,950 125,837 110,000 115,000 """"' 6232 Electrical Permits 25,811 27,460 23,827 24,000 24,500 6233 Plumbing and Gas Permits 16,458 17,606 22,027 22,197 23,000 6234 BackflowlnspectionFee 0 70 1,195 2,750 2,800 """"'" 6235 Tearpown/Moving Permit 0 0 680 1,500 1,500 6236 ZoningandSubdivisionFees 12,830 11,051 10,879 10,095 12,000 6237 Mechanical Permits 13,530 26,375 18,160 17,601 18,150 ``~'" 6238 Alcoholic Beverage Licenses 7,735 7,913 8,185 10,000 10,000 6239 Health Permits 3,235 16,690 17,385 17,560 18,000 6240 Pro-Rated Fee By Quarter 0 0 682 700 700 ~"` 6242 Temporary Health Permit 320 736 875 900 1,000 6243 Plan Check Fee 57,990 56,499 61,597 62,536 65,000 6245 Banner Admin. Fee 880 860 920 1,000 1,000 ""~"'` 6246 Banner Fee 2,640 2,260 2,520 2,760 2,700 6247 Flood Plain Permit Fee 0 75 50 425 400 6248 Sidewalk Fee 50 105 0 0 0 `~'"' 6249 Non-Profit Permit 0 150 320 200 200 6250 Catering License 0 0 275 0 500 6255 Mobile Non Hazardous Prep 0 0 0 200 200 6256 Mobile -Hazardous Prep 0 0 0 150 100 6261 Seasonal Permits 0 93 440 300 300 6262 Plans Review 0 0 200 0 0 "~"' 6263 Cert. of Occupancy Inspection 0 50 700 500 500 err GENERAL FUNDS 63 THE CITY OF KERRV/LLE, TEXAS General Fund Revenue Analysis (cont.) AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 6264 Sanitation/Environmental 0 0 1,400 1,400 1,500 6265 TemporaryFoodService 0 85 105 100 100 6266 Health Permit Late Fee 0 0 1,020 610 700 6267 Follow-Up Inspection 0 0 100 0 100 6268 Specs and Plans 0 0 535 100 100 Total 303,783 344,692 372,444 356,384 372,650 6300 INTERGOVERNMENTALREYENUE 6311 State - Emergency Manageme 12,369 20,348 17,599 12,369 13,000 6320 Kerr County -Emergency Man 3,360 3,727 3,207 4,720 4,720 6321 Kerr County -Fire Contract 75,000 100,000 100,000 125,000 125,000 6351 KISD-Joint Use Tennis 2,000 2,000 0 0 0 6352 KISD -School Resource Office 0 0 0 0 43,939 Total 92,729 126,075 120,806 142,089 186,659 6400 CHARGES FOR SERVICES 6404 Adm. Fee -Child Support 1,405 1,525 1,698 1,870 1,600 6421 Accident Reports 4,455 7,465 3,378 12,000 9,000 6422 Fire Reports & Miscellaneous 8 48 131 100 150 6423 Finger Printing 1,144 505 590 2,200 1,000 6424 Crime Victim Reimbursement 0 0 0 5,000 5,000 6425 Brady Law 84 0 0 0 0 6426 Burn Permits 0 0 15 150 100 6427 Letters of Clearance 35 30 20 50 50 6428 Alarm Services 14,165 11,170 7,800 9,200 9,200 6429 LPG Permits 0 0 20 160 150 6431 Garbage Service 988,286 1,019,238 1,033,116 1,068,897 1,090,275 6435 Sale of Maps/Publications 948 335 624 ~,~00 v ~,'~00 v 6444 Contractors -Late Fees 0 0 0 90 0 6445 Food Code Books 0 0 28 25 50 6447 Pool-Vending Machines 2,175 1,291 1,167 1,200 1,200 6448 Pool -Lockers 119 42 19 60 60 6449 Concessions-Tennis 903 1,239 1,178 1,300 1,300 6450 Park Fees 4,440 4,385 5,592 6,000 6,000 6452 Tennis-Annual Fees 3,330 3,636 3,000 3,100 3,000 6453 Swimming Lesson Fees 4,613 6,977 5,665 5,700 5,700 6455 Auditorium Rental Fees 5,899 0 0 0 0 6456 Tennis Fees 2,804 2,508 3,044 3,700 3,500 6457 Group/Club Pool Rental 4,024 3,885 2,903 3,500 3,500 6458 Tournament Fees 1,350 1,046 884 1,200 1,200 64 2004-05 ANNUAL BUDGET 'err THE CI TY OF KERRVILLE, TEXAS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 6459 Pool Admission Fees 20,845 16,430 17,065 18,500 18,500 ~ 6466 Vendor/Solicitor Permit 1,500 2,100 3,965 2,300 2,300 6485 Manifest Books 412 464 420 500 500 Total 1,062,945 1,084,319 1,092,322 1,148,102 1,164,635 6500 GRANTS 6521 FEMAGrant-ENW-2003-FG- 0 0 0 15,748 0 ''~"~' 6544 TDH West Nile Virus Grant 0 0 522 0 0 Total 0 0 522 15,748 0 6600 FINESAND FORFEITS 6607 City Portion Omnibase 0 0 0 64 0 6608 Time Payments/City 3,603 4,126 4,063 5,000 4,800 ~ 6609 Time Payments/Adm. Of Justice 900 1,026 1,010 1,500 1,200 6610 City Portion/Child Seat Belt 152 3,156 1,604 2,400 2,400 6611 Municipal Court 156,306 173,260 184,621 279,379 270,000 ~ 6612 10% Collection Fee 9,546 10,888 11,820 15,100 15,000 6613 Warrant Fees Collected 12,424 15,293 17,490 20,000 87,500 6614 Arrest Fee Collected 11,163 12,471 13,906 20,000 20,000 6615 Special Expense Fee 8,192 15,281 19,337 22,000 22,000 6616 JuryTrial Fee 460 154 15 0 0 6617 Parking Court Cost 477 40 0 0 0 ~ 6618 Child Safety 9 396 700 2,500 2,500 6619 Traffic 4,839 4,038 5,535 8,000 8,000 6621 Fire -False Alarm Fees 0 50 50 0 0 +~.r 6622 Contempt Fine 0 5 0 101 100 6627 Police -False Alarm Fees 4.775 4.450 3.725 5.000 5.000 Total 212,847 244,634 263,876 381,044 438,500 6900 MISCELLANEOUS REVENUE 6902 Soccer Lease 100 100 100 100 100 ~` 6904 July4th Revenue 2,359 0 214 0 0 6910 Returned Item Fee 0 0 165 450 150 6911 Interest 145,821 67,921 41,448 20,000 20,000 ~ 6913 Assesed Payments 723 9,294 491 250 500 6914 Demolition Lien Assessments 5,207 4,243 0 0 100 6915 Mowing Lien Assessments 4,301 5,182 228 2,385 1,000 6916 Mowing/Cleaning 0 180 0 0 0 6940 EIC-Revenue 74,200 0 0 0 0 6941 EIC -Direct Cost Reimbursem 0 0 0 0 0 ~.rr 6947 Radio Control Lease 200 100 100 100 100 6950 Playhouse 2000Reimburseme 0 1,049 14,300 7,053 7,500 6952 KISD -Crossing Guard 0 1,200 0 0 0 ~"' 6954 Athletic Entry Fees 2,317 665 340 200 100 GENERAL FUNDS 65 THE C/TY OF KERRVILLE, TEXAS General Fund Revenue Analysis (cont.) AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 -6956 Entry Fees -Non -Athletic 430 255 696 700 500 6957 Entry Fees -Basketball 1,848 1,500 1,500 1,500 1,500 6958 Entry Fees -Volleyball 0 0 0 0 0 6959 Entry Fees -Flag Football 100 0 10 0 0 6960 Recovery of Bad Debts 85 214 232 100 100 6962 Restitution -Sex Offenders 705 735 104 100 100 6988 Holiday Contributions 0 953 0 0 0 6989 Miscellaneous Revenue 11,285 4,882 16,914 15,608 22,034 6991 UPS Lease 10,494 10,443 11,675 12,068 12,068 6993 911 Revenue 36,000 36,000 36,000 36,000 36,000 6994 Main Street Revenue 0 50 310 250 500 6997 Street Dance 0 4,200 0 3,811 3,000 6999 Brick Sales 0 400 810 500 600 Total 296,175 149,566 125,637 101,175 105,952 7000 OPERATINGTRANSFERSIN 7002 Water/Sewer Fund 570,000 570,000 570,000 570,000 368,124 7003 Garage Fund 0 0 0 0 22,100 7004 Payroll Fund 0 0 637 637 0 7020 Hotel/Motel Fund 29,874 37,800 32,303 50,968 42,860 7022 EconomicDevelopmentFund 0 880 0 0 0 7025 Landfill Operations Fund 76,202 129,654 120,632 0 0 7026 Landfill Closure & Replacemen 0 40,363 24,104 0 0 7028 Landfill Post Closure Fund 160,000 0 0 0 0 7030 EMS Fund 85,559 97,110 107,664 110,000 68,091 7040 EIS Sales Tax Fund 0 91,000 75,000 75,000 75,000 7047 Airport Fund 32,304 35,064 38,197 0 214,329 7065 Library Fund 0 0 0 0 94,001 7070 Capital Improvements Project 0 0 6,750 0 0 7094 Main Street Program Fund 0 11 046 0 0 0 Total 953.940 990.825 975.287 806.606 884.505 TOTAL REVENUES $12,606,801 $13,102,443 $13,681,081 $14,245,152 $14,904,938 66 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS DESCRIPTION OF REVENUE LINE ITEMS 6111 Current Year Levy Anticipated collection of ad valorem tax. The City Council approved a tax rate of $.56325 per $100 valueforfiscalyear2004-05. Thetaxrate is adopted in two parts, one forthe payment of principal and interest on tax supported debt in the amount of $0.048443/$100 value and $0.51482/$100 value forthe current expendi- tures,general use and support of the City. The 2005 total taxable value is estimated at $1,212,709,757. Assuming a 98% collection rate, the City anticipates current year property tax collections forgeneral use purposes to be $6,118,372, fora 7.32% increase over fiscal year 2003-04 budget. 6112 Property Tax -Prior Year Levy Collection of ad valorem property taxes due from previous levies. 6113 Sales and Use Tax Sales tax on goods and services purchased inside the City limits as received through the State Comptroller. An additional 1 /2 cent sales taxwas approved bythe voters in May 1995 to providefundingforcapitalimprovements. Pro- ceedsfrom the additional 1 /2 cent sales tax are credited to a separate fund called the Sales Tax Improvements Fund (Fund 40). The sales tax rate, effective October 1, 1995, is 8.25%, which is apportioned as follows: State - 6.25%; Kerr County - .50%; City of Kerrville -1.00%; City of Kerrville Capital Improvements - .50%. The City anticipates the 1 % sales tax receipts in fiscal year2004-05to be $4,061,905, which is a 3.00% increase over fiscal 2003-04 amended budget. 6114 Mixed Beverage Tax Tax received from State Comptroller based on sale of alcoholic beverages within the City. 6115 Penalfy and Interest on Taxes I nterest charged on ad valorem taxes paid after the due date. 6121 Franchise Tax - KPUB Franchise fee collected from the Kerrville Pub- IicUtility Board for electric service. 6122 Franchise Tax -Lone Star Gas Franchisefee collected from the Lone StarGas Company. 6123 Telephone - Right of Way Use Fee Fee collected from telephone companies to operate in right of way. 6124 Franchise Tax -Taxicabs Franchise fee collected from taxicab compa- nies. 6125 Franchise Tax -Cable Franchise fee collected from cable providers. 6213 Parade Permits Permits issued by the City for parades. 6214 Funeral Procession Fees Fees charged for use of police escort services forfuneral processions. 6230 Professional and Occupational Annually renewable contractors licenses. GENERAL FUNDS 67 ~. THE CI TY OF KERRVILLE, TEXAS Description of Expenditures (cont.) 6231 Building and Construction Permits issued by the City for construction purposes. 6240 Pro-Rated Fee By Quarter Health permitfeepro-rated byquarter. 6242 Temporary Health Permit Fees charged for temporary health permit for special events, etc. 6232 Electrical Permits Permits issued by the City for electrical con- structionpurposes. 6233 Plumbing and Gas Permits Permits issued by the City for plumbing or natural gas construction purposes. 6234 Backflow Inspection Fee Fee assessed to inspect water service for backflow prevention. 6235 Tear Down/Moving Permit Permit to tear down or move existing struc- tu res. 6236 Zoning and Subdivision Fees Fees forzoning requests, replatting of subdivi- sions,etc. 6237 Mechanical Permits Permits issued by the City for boiler and ma- chinerypurposes. 6238 Alcoholic Beverage License Fees for licenses to sell alcoholic beverages within the Citylimits,based onone-halfthe cost of State licenses. 6239 Health Permits Fees for annual permits .issued by the City Health Departmentto all food handling estab- lishmentswithin the City limits. 6243 Plan Check Fee Fees charged for plan review. 6245 Banner Administration Fee Fees charged for installation and removal of banners. 6246 Banner Fee Fees collected for banner permits, paid to the Kerrville Public Utility Board. 6247 Flood Plain Permit Fee Fees collected for permits of construction in the flood plain. 6249 Non-Profit Permit Health permitfeefornon-profitorganizations. 6250 Catering License Permit to conduct catering service within City limits. 6255 Mobile -Non Hazardous Prep Health permitfeeformobilefood unitswithnon hazardous food preparation items. 6256 Mobile -Hazardous Prep Health permit fee for mobile food units with hazardousfood preparation items. 6261 Seasona! Permits Fee for seasonal health permits. 68 2004-05 ANNUAL BUDGET wr THE C/TY OF KERRVILLE, TEXAS 6263 Certificate of Occupancy Fee to issue certificate of occupancy. 6264 Sanitation/Environmental Fee charged for inspection of sanitation or environmental violations. 6265 Temporary Food Service Fee to issue health permit for temporary food service. 6266 Health Permit Late Fee Fee assessed for late application for renewal of health permit. 6404 Administrative Fee -Child Support Fee charged to city employees to have child support withheld from paychecks and sent to proper agencies. 6421 Accident Reports Monies received through Police Department for issuance of accident and offense reports. 6422 Fire Reports and Miscellaneous Miscellaneous revenue received through the Fire Division, includes fire reports. 6423 Finger Printing Service provided for identification purposes. 6267 Follow-up Inspection Fee assessed forfollow-up health inspection. 6268 Specs and Plans Fee charged to reviewspecificationsand plans. 6311 State -Emergency Management Reimbursementofexpenses bytheEmergency Management Coord inator. 6320 Kerr County -Emergency Manage- ment Reimbursement of expenses bythe Emergency ManagementCoordinator, (fifty percent). 6321 Kerr County -Fire Contract Rei mbu rsement as to terms of contract with the County for responding to fire calls outside the City limits. 6352 KISD -School Resource Officer Reimbursement from Kerrville Independent School District for school resource officer sal- aryand benefits. 6424 Crime Victim Reimbursement Reimbursementforcrimevictims. 6426 Burn Permits Permitfeestoconductcontrolledburns. 6427 Letters of Clearance Service provided for civilian identification. 6428 Alarm Services Charges for monitoring of burglar and fire alarms. 6429 LPG Permits Permits to constructor repair LPG transmis- sionlines. 6431 Garbage Service Chargeforcollectionofgarbagefrom residen- tial customers. The City contracts for solid waste serviceswithBrnwning Ferris Industries. Included in the monthly residential charge is curb side recycling, yard waste pickup, hazard- ouswaste disposal and solid waste pickup. GENERAL FUNDS 69 THE C/TY OF KERRVILLE, TEXAS Description of Revenues (cont.) 6435 Sales of Maps and Publications Revenue from sale of maps and/or copies of codes of other documents to persons or enti- ties ofthe general pu bl ic. 6444 Contractors -Late Fees Fees assessed to contractorsforlate payment of permits and licenses. 6445 Food Code Books Fees charged for sale of food code books 6447 Pools -Vending Machines Monies received from proceeds ofthevending machines atthe swimming pools. 6448 Pool -Lockers Monies received from locker rental atthe Olym- picpool. 6449 Concessions -Tennis Monies received from sale of concessions at thetenniscenter. 6450 Park Fees Private rental of pavilions and parks. 6452 Tennis -Annual Fees Fees collected at the municipal tennis center forannual playerfees. 6453 Swimming Lesson Fees Monies received forscheduled swimming les- sonsand specialized classes such as snorkel- ing. 6456 Tennis Fees Playerfees atthe tennis center. 6457 Group/Club Pool Rental Monies received from group orclub rental ofthe pool facilities. 6458 Tennis -Tournament Fees Fees collected at the tennis centerfortourna- mentplay. 6459 Swimming Pool Admission Fees Admission fees to the City swimming pools. 6466 Vendor/Solicitor Permits Fees charged for permits to vendors. 6485 Manifest Books Sale of manifest books. 6608 Time Payments/City Fines paid over period of time to City. 6609 Time Payments/Adm. Of Justice Fines owing to Adm. Of Justice paid overtime. 6610 City Portion/Child Seat Belt City portion of fine assessed forimproperorno use of child seat restraint. 6611 Municipal Court Trafficfines collected through Municipal Court. 6612 10% Collection Fee City portion of State revenue collected. 6613 Warrant Fees Collected Fees charged for serving of warrants from othercounties. 6614 Arresf Fee Collected Fee for arrests. 70 2004-05 ANNUAL BUDGET THE C/TY OF KERRV/LLE, TEXAS 6615 Special Expense Fee Handling chargeforcitations. 6618 Child Safety Fines charged for violations relating to child safety. 6619 Traffic $3.00 state fee charged on all citations for moving violations. 6622 Contempt Fine Fine assessed for contempt. 6627 Police -False Alarm Fees Fees charged for excessive false alarms re- sponded to by the police department. 6902 Soccer Lease Annual leaseto Hill CountryYouth SoccerAs- sociationfor use of municipal land for private purposes. 6915 Mowing Lien Assessments Monies received from assessmentof property formowing liens. 6947 Radio Control Airplane Lease Lease of propertyto the Radio Control Airplane organization. 6950 Playhouse 2000 Reimbursement ReimbursementfromPIayhouse 2000 accord- ing tocontract. 6954 Entry Fees -Athletic Entryfees forathletic programs sponsored by Parks and Recreation Department. 6956 Entry Fees -Non Athletic Entry fees for arts and crafts programs spon- sored by Parks and Recreation Department. 6957 Entry Fees -Basketball EntryfeesforbasketballIeague program spon- sored by Parks and Recreation Department. 6910 Returned Item Fee Fee assessed for returned checks or other methods of payment returned as invalid. 6911 Interest Revenue Interest received from checking accounts, in- vestments, payments at financial establish- ments. 6913 Paving Lien Assessments Payment of principal on paving liens. 6914 Demolition Lien Assessments Monies received from assessmentof property fordemolition liens. 6960 Recovery of Bad Debfs Restitution for retu rned checks and otherdebts sentforcollection. 6962 Restitution -Sex Offenders Restitution required from convicted sexoffend- ers. 6989 Miscellaneous Revenue Unclassified revenue, includes handling charges for returned checks. 6991 United Parcel Service Lease Land lease per contract with UPS. GENERAL FUNDS 7 ~ THE CI TY OF KERRV/LLE, TEXAS Description of Revenues (cont.) 6993 9-1-1 Revenue Administrativefeepaid tothe Cityfromthe 9-1- 1 Board, as per contract. 6994 Main Street Revenue Revenue from variety of special events and activities conducted by Main Street. 6997 Street Dance Proceedsfrom annual streetdance sponsored by the Main Street program. 6999 Brick Sales Proceeds from sale ofengraved sidewalk bricks sponsored bythe Main Street program. 7002 Water/SewerFund Transfer from the Water/Sewer Fund for ad- ministrativeservices. 7020 Hotel/Motel Fund Transferfrom the Hotel/Motel Fund for use of the auditoriumforarts purposes. 7030 EMS Fund Transfer from the Emergency Medical Ser- vices Fund as reimbursement of salaries and benefits forthree EMS dispatchers. 7040 EIC Sales Tax Fund Transferfrom the EIC Sales Tax Fund for ad- ministrativeservices. 7047 Airport Fund Transferfrom the Airport Fund foradministra- tiveservices. 7065 Library Fund Transfer from the Library Fund as return of equity. 7003 Garage Fund Transfer from the Garage Fund as return of equity. 72 2004-05 ANNUAL BUDGET THE C/TY OF KERRV/LLE, TEXAS PROPERTY TAX REVENUE ANALYSIS TotalTaxableValue Approved Tax Rate (per $100 value) ~,,. Total Tax Levy Collection Rate Total Tax Revenue :~, (includes debt service) Million $1,400 $1,200 $1,000 $800 $600 $400 $200 $0 FY 2000-01 FY 2001-02 FY 2002-03 FY 2003-04 FY 2004-05 $971,674,842 $1,057,871,949 $1,095,677,540 $1,148,708,282 $1,212,709,757 0.535250 0.535250 0.563250 0.563250 0.563250 $5,200,890 $5,662,260 $6,171,404 $6,470,099 $6,830,588 98.50% 98.00% 98.00% 98.00% 98.00% $5,122,876 $5,549,014 $6,047,976 $6,340,697 $6,693,976 HISTORY OF PROPERTY VALUATION TAX RATE LIMITATION All taxable propertywithin the corporate city limits is subjecttothe assessment, levy and collection by the City of a continuing, direct annual ad valorem tax sufficient to provide for the current expenses and improvements as well as forthe paymentof principal and interest on all ad valorem tax debt within the limits prescribed bylaw. Article XI, Section 5, of the Texas Constitution is applicable to the City, and limits its maximum ad valorem tax rate to $2.50 per $100 assessed valuation (forall city purposes). Underthe provisions adopted by the City underits Home Rule Charter, the maximum tax rate is limited to $2.50 per $100 assessed valuation for all City purposes. __ GENERAL FUNDS 73 FY 95 FY 98 FY 97 FY 98 FY 99 FY 00 FY 01 FY 02 FY 03 FY 04 FY 05 FISCAL YEAR ENDING 9/30 THEC/TYOFKERRI/ILLE, TEXAS TAX RATE, LEVY AND COLLECTION HISTORY Fiscal Year Taxable Distribution Ending Assessed Tax General Debt Tax Collection 9/30 Valuation Rate Fund Service .Levy Rate 1986 665,212,094 0.4698 0.3827 0.0871 3,125,166 94.50% 1987 736,747,005 0.4564 0.3782 0.0782 3,362,513 93.18% 1988 780,409,609 0.4586 0.3822 0.0764 3,578,958 94.79% 1989 719,938,696 0.5155 0.4341 0.0814 3,711,284 94.42% 1990 720,274,870 0.5184 0.4461 0.0723 3,733,905 95.50% 1991 710,567,559 0.5427 0.4627 0.0800 3,856,250 97.68% 1992 649,203,098 0.5427 0.4627 0.0800 3,523,225 97.15% 1993 639,721,600 0.5549 0.4761 0.0788 3,549,815 98.47% 1994 643,033,728 0.5635 0.4916 0.0719 3,623;495 98.50% 1995 707,697,689 0.5635 0.4956 0.0679 3,987,876 97.38% 1996 749,675,047 0.5600 0.4928 0.0672 4,198,180 98.00% 1997 798,628,968 0.5538 0.4905 0.0632 4,423,207 98.80% 1998 834,037,592 0.5500 0.5012 0.0488 4,587,207 99.00% 1999 924,081,460 0.5353 0.4914 0.0439 4,946,146 99.00% 2000 941,187,761 0.5353 0.5001 0.0351 5,037,707 98.00% 2001 1,051,770,105 0.5353 0.5012 0.0340 5,629,599 98.00% 2002 1,093,188,027 0.5353 0.5026 0.0326 5,851,289 98.00% 2003 1,095,677,540 0.5633 0.5044 0.0589 6,171,404 98.00% 2004 1,148,708,282 0.5633 0.5079 0.0554 6,470,099 98.00% 2005* 1,212,709,757 0.5633 0.5148 0.0484 6,830,588 98.00% '' Projected AD VALOREM TAX RATE HISTORY CENTS $0.60 $0.50 50.40 50.30 $0.20 $0.10 $0.00 FISCAL YEAR ENDING 9/30 74 2004-05 ANNUAL BUDGET 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 THE CI TY OF KERRVILLE, TEXAS TAX RATE, LEVY AND COLLECTION HISTORY Fiscal Year Taxable Distribution Ending Assessed Tax General Debt Tax Collection 9/30 Valuation Rate Fund Service Levy Rate 1986 212,094 665 0.4698 0.3827 0.0871 3,125,166 94.50% 1987 , 747,005 736 0.4564 0.3782 0.0782 3,362,513 93.18% 1988 , 409,609 780 0.4586 0.3822 0.0764 3,578,958 94.79% 1989 , 719,938,696 0.5155 0.4341 0.0814 3,711,284 94.42% 1990 274,870 720 0.5184 0.4461 0.0723 3,733,905 95.50% 1991 , 567,559 710 0.5427 0.4627 0.0800 3,856,250 97.68% 1992 , 203,098 649 0.5427 0.4627 0.0800 3,523,225 97.15% 1993 , 600 721 639 0.5549 0.4761 0.0788 3,549,815 98.47% 1994 , , 728 033 643 0.5635 0.4916 0.0719 3,623,495 98.50% 1995 , , 689 697 707 0.5635 0.4956 0.0679 3,987,876 97.38% 1996 , , 675,047 749 0.5600 0.4928 0.0672 4,198,180 98.00% 1997 , 628,968 798 0.5538 0.4905 0.0632 4,423,207 98.80% 1998 , 592 037 834 0.5500 0.5012 0.0488 4,587,207 99.00% 1999 , , 081,460 924 0.5353 0.4914 0.0439 4,946,146 99.00% 2000 , 761 187 941 0.5353 0.5001 0.0351 5,037,707 98.00% 2001 , , 770,105 051 1 0.5353 0.5012 0.0340 5,629,599 98.00% 2002 , , 188,027 093 1 0.5353 0.5026 0.0326 5,851,289 98.00% 2003 , , 677,540 095 1 0.5633 0.5044 0.0589 6,171,404 98.00% 2004 , , 708,282 148 1 0.5633 0.5079 0.0554 6,470,099 98.00% 2005* , , 1,212,709,757 0.5633 0.5148 0.0484 6,830,588 98.00% * Projected TEN LARGEST TAXPAYERS 2004 % OF TOTAL TAXABLE TAXABLE ASSESSED ASSESSED NAME OF TAXPAYER TYPE OF BUSINESS VALUATION VALUATION Kerrville Communications Corp. Telephone Utility $24,532,173 2.02% Wal-Mart Stores, Inc. Retail Store 14,017,262 1.16% Lowe's Home Centers, Inc. Retail Store 12,818,527 1.06% Home Depot, USA, Inc. Retail Store 12,053,269 0.99% Mooney Aircraft Corp. Airplane Manufacturer 11,425,395 0.94% Ameripark Kerrville Corp. Retirement Center 11,161,481 0.92% Kerrville Bus Company Transportation Company 4,472,443 0.37% 1859-Historic Hotels, Ltd. Hotel 4,308,036 0.36% Albertsons' Inc. Grocery Store 4,160,802 0.34% Butt, Charles C. TTEE ETAL Grocery Store 4,019,134 0.33% GENERAL FUNDS 75 THE C/TY OF KERRVILLE, TEXAS HISTORY OF SALES TAX RECEIPTS Millions SALES TAX REVENUE ANALYSIS ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET MON. FY 97-98 FY 98-99 FY 99-00 FY 00-01 FY 01-02 FY 02-03 FY 03-04 FY 04-05 Oct. $198,189 $221,770 $236,098 $271,234 $261,912 $305,605 $292,362 $301,133 Nov. 266,596 257,405 283,523 294,719 307,683 332,681 355,774 366,447 Dec. 209,246 247,343 288,712 246,419 276,635 291,643 304,806 313,950 Jan. 186,825 210,311 256,339 244,358 271,684 284,036 276,830 285,135 Feb. 332,734 371,151 371,271 385,004 381,355 408,691 441,084 454,316 Mar. 204,306 197,238 244,455 221,281 252,692 271,715 288,917 297,585 Apr. 194,946 210,235 229,877 229,553 247,782 251,982 279,367 287,748 May 252,851 307,495 323,367 326,971 338,062 361,027 378,950 390,319 Jun. 225,879 235,368 253,795 270,767 300,398 296,322 320,125 329,729 Jul. 217,899 222,017 258,082 281,750 300,022 321,920 295,446 304,309 Aug. 299,567 332,175 332,493 333,530 357,498 361,293 401,234 413,271 Sep. 227,228 230,744 264,053 289,345 290,983 303.548 308.702 317.963 Total $2,816,267 $3,043,252 $3,342,065 $3,394,931 $3,586,707 $3,790,463 $3,943,597 $4,061,905 76 2004-05 ANNUAL BUDGET FY 95 FY 96 FY 9T FY 98 FY 99 FY 00 FY 01 FY 02 FY 03 FY 04 FY OS FISCAL YEAR ~r- THE CITY OF KERRVILLE, TEXAS GENERAL FUND DIVISION EXPENDITURE SUMMARY AMENDED APPROVED DEPT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. DEPARTMENT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 801 City Council $10,079 $10,600 $9,525 $10,870 $21,045 802 City Clerk 55,829 58,034 72,233 72,305 69,385 803 Legal 207,623 227,320 267,546 255,932 301,134 804 City Manager 274,067 296,177 305,853 327,108 340,159 805 Human Resources 205,254 212,796 194,379 225,623 241,430 806 Finance 214,356 250,181 263,034 245,275 284,701 807 Management Info. Systems 240,027 295,812 231,173 255,561 258,251 808 Purchasing 55,001 57,963 60,513 62,168 63,409 809 Municipal Court 125,253 137,064 141,982 248,757 272,658 813 Police 3,074,400 3,321,783 3,455,855 3,828,371 4,051,674 816 Animal Control 59,959 66,949 71,238 75,788 76,344 821 Fire 2,192,181 2,473,924 2,530,563 2,782,401 2,842,554 826 Fire Marshal 117,031 121,788 141,585 149,198 152,928 840 Planning 171,806 232,716 223,148 77,801 82,237 842 Building Inspection 222,538 215,890 246,125 255,213 301,239 843 Code Inforcement 0 0 66 94,652 89,570 844 Health 69,559 74,548 106,601 101,225 103,387 847 Airport 0 0 0 0 63,048 849 Business Programs 0 111,809 136,804 155,915 159,839 850 Parks Administration 135,003 133,526 149,310 147,781 153,337 852 Tennis Center 51,137 51,481 48,990 60,499 56,775 853 Swimming Pools 125,609 117,376 125,130 133,216 135,636 854 Parks Maintenance 471,804 487,219 467,122 530,512 542,093 855 Auditorium 90,277 44,705 81,377 53,480 53,306 856 Recreation 120,221 175,832 144,602 167,056 168,557 860 Public Works 351,145 461,100 501,007 431,368 451,392 861 Streets 845,314 978,447 1,031,334 1,008,617 1,091,627 870 General Operations 1,445,157 1,584,935 1,548,585 1,546,224 1,670,358 990 Operating Transfers Out 1,217.597 895.147 1,339.617 747.494 1.634.209 TOTAL $12,148,226 13,095,122 13,895,297 $14,050,408 $15,732,279 ~`'' 77 GENERAL FUNDS THE CI TY OF KERRVILLE, .TEXAS GENERAL FUND LINE ITEM EXPENDITURE SUMMARY AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 PERSONNELSERVICES 001 Salaries and Wages $5,379,743 $5,897,526 $6,331,210 $6,606,921 $6,898,378 002 Overtime 233,632 332,617 182,631 227,123 236,125 003 Temporary Help 57,299 58,592 65,392 61,848 60,648 004 Longevity 69,781 75,942 75,649 77,673 81,908 005 Social Security 427,496 472,849 490,168 546,890 565,701 006 Retirement 694,717 776,232 827,894 858,999 897,199 007 Grouplnsurance 878,931 934,704 994,510 1,059,125 1,080,100 008 Workers Compensationlns. 80,275 95,445 100,395 154,480 135,449 009 Unemployment Claims 1,817 4,462 344 500 500 010 ProfessionalDevelopment 49,841 84,363 82,378 100,146 127,940 011 Local Meeting Expenses 3,787 2,851 4,510 4,294 8,362 012 Education Incentive 93.215 105.595 150,978 171.240 171.032 Total PersonnelServices 7,970,534 8,841,178 9,306,059 9,869,239 10,263,342 SUPP LIES AND MATERIALS 101 Office Supplies 46,990 55,318 50,497 56,921 63,059 102 Small Tools and Equipment 34,498 63,443 33,397 43,781 42,288 103 Chemical and Medical Supplies 22,801 26,699 27,097 28,877 29,847 104 Fuel and Oil Supplies 76,683 79,694 97,617 104,093 125,063 105 Food Supplies 8,573 8,931 9,037 10,620 10,769 106 Janitorial Supplies 17,921 18,185 22,419 20,430 20,130 107 WearingApparel 62,156 62,296 55,336 72,791 69,630 108 Other Supplies 27,022 23,447 21,930 30,201 34,150 110 Postage/UPS/Federal Express 22,721 22,001 20,784 26,335 26,710 111 Computer Upgrades 9,800 1,995 1,999 5,000 43,014 112 ComputerSoftwarefurchases 15,641 2,288 1,985 2,458 10,654 115 Portable Buildings/Structures 0 0 0 0 1,500 118 Sign Materials and Supplies 0 322 0 600 600 132 Seed, Sod and Plantings 0 335 1,328 1,500 1,500 133 Sand and Gravel 1.000 5 449 1.469 3.500 2.000 Total Supplies and Materials 345,906 370,403 344,895 407,107 480,914 MAIN TENANCEAND REPAIRS 201 Land Maintenance 5,382 6,825 6,013 10,900 9,750 202 Buildings & Structures 59,121 83,545 66,589 90,937 85,100 203 Maint. Contracts -City Garage 122,566 152,508 154,656 154,080 156,654 204 Parts -City Garage 39,416 47,902 44,299 48,059 56,111 205 Office Equipment Maintenance 23,754 26,858 25,029 32,830 36,615 206 Instruments & Apparatus Maint. 16,081 16,702 13,246 16,350 18,685 78 2004-05 ANNUAL BUDGET ~w~` THE CI TY OF KERRVILLE, TEXAS AMENDED APPROVED ACCT ACTUAL ACTUAL ACTUAL BUDGET BUDGET . NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 200405 207 StreetMaintenance 35,201 125,133 115,865 175,000 170,000 208 TrafficControl Devices 28,006 46,702 33,200 40,000 50,000 209 Irrigation System Maintenance 0 59 157 408 325 212 Repairs -Not City Garage 25,557 23,832 28,339 27,914 35,727 217 Software MaintenanceAgrmt. 10,796 15.006 20.507 19.856 19.080 Total Maintenance and Repairs 365,880 545,072 507,900 616,334 638,047 MISCELLANEOUS SERVICES 301 TelephoneService 71,251 88,857 77,439 83,894 84,513 302 Light and Power 369,197 352,386 405,923 347,800 384,600 303 NaturalGas 15,975 147 20 6,184 148 23 7,708 18,517 9,100 27,050 11,542 28,900 304 305 Water and Sewer Legal Services , 11,941 , 9,931 16,643 15,321 39,000 306 SpecialServices 154,409 163,894 206,887 209,179 289,950 307 Insurance 69,575 310 30 76,792 877 30 84,699 25,014 94,595 24,000 96,970 36,000 308 311 PrisonerSupport Computer Network Services , 6,916 , 3,363 6,757 6,840 10,000 312 Audit Fees 8,614 8,540 14,548 19,400 20,000 313 Hire of Equipment 22,523 31,375 34,094 26,799 29,207 316 Advertising 26,465 769 9 20,370 370 9 17,510 339 11 20,259 862 11 20,957 11,551 317 Employment Physicals , 308 120 , 186 129 , 137,748 , 138,000 151,808 318 319 Tax Services Drug and Alcohol Testings , 0 , 0 84,007 5,000 8,500 320 Garbage Service 925,275 965,733 983,845 919,668 938,100 388 Leases Total Miscellaneous Services 0 1,862,675 0 1,920,006 0 2,132,678 11.604 1,970,371 ~ 2,161,598 SUNDRYCHARGES Awards, Etc. 401 Certificates 13,063 9,948 12,523 13,350 20,100 402 , Dues and Subscriptions 11,320 17,830 28 17,576 188 3 19,620 800 3 20,386 000 4 403 405 Election Costs OtherCharges 2,607 21,922 2,7 21,115 , 23,662 , 32,445 , 34,359 406 Bad Debt Expense t 253 907 6 728 029 8 881 8,183 1,000 10,000 1,000 9,000 408 Emergency Managemen , 696 75 , 891 151 0 54,257 166,624 410 411 Contingency Litigation Contingency , 1,573 , 60 9,154 10,000 25,000 412 Reference Materials 5.546 887 138 6.543 872 218 7,862 83,029 4,221 148,693 6 854 287,323 TotalSundryCharges , , CAP ITAL OUTLAY 0 934 6 0 0 0 502 503 Buildings & Structures Motor Vehicles 159,613 , 161,952 54,127 186,788 208,750 504 Tools & Equipment Machinery 16,728 24,692 95,041 13,543 28,596 505 , Office Equipment 27,605 81,577 23,187 52,489 24,500 ~"' 79 GENERAL FUNDS THE CITY OF KERRVILLE, TEXAS Line Item Expenditure Analysis (cont.) AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 506 Instruments & Apparatus 42,400 0 1,999 24,250 0 512 Software Purchases 0 0 2,159 500 0 513 Grant Matches 0 4,290 4,382 8,600 0 514 Miscellaneous Capital Outlay 0 25.000 223 5.000 5.000 Total Capital Outlay 246,346 304,445 181,118 291,170 266,846 CAPI TAL IMPROVEMENT PROJECTS 615 Spence/Lewis Drainage 0 0 0 0 0 617 Jefferson Street Improv. 400 0 0 0 0 Total Capital Improvement Projects 400 0 0 0 0 OPERATING TRANSFERS OUT 902 Water/Sewer Fund 0 2,538 0 0 0 907 Police -Special Purpose 0 0 1,105 0 0 914 Golf Course Fund 6,709 0 0 0 0 918 General Equipment Replac. 115,762 127,756 134,970 136,250 140,785 922 EconornicDevelopment 23,500 0 0 0 0 925 Landfill Operations Fund 4,500 7,500 7,500 3,000 0 928 Landfill Post Closure Fund 0 37,020 39,958 37,020 37,020 930 EMS Fund 0 0 0 9,040 144,685 940 Sales Tax Improvements Fund 0 4,543 0 0 0 942 Sales Tax Contingency Fund 0 3,887 0 0 0 947 Airport Fund 178,000 47,900 123,500 93,213 173,791 965 Library Fund 350,926 398,878 398,454 387,180 416,113 970 GenerallmprovementsFund 398,283 222,165 149,870 15,000 660,000 971 Water/SewerlmprovementsFund 14,250 0 4,200 0 0 975 EIC Improvements Fund 31,270 0 80,000 0 0 981 2002 Flood Recovery Fund 0 0 334,017 0 0 988 216th Task Force Fund 32,564 37,126 46,028 42,772 37,796 990 Insurance Reserve 5,834 5,833 20,016 24,019 24,019 994 Main Street Program Fund 56.000 0 0 0 0 Total Operating Transfers Out 1.217.598 895.146 1.339.618 747.494 1.634.209 TOTALGENERALFUND $12,148,226 $13,095,122 $13,895,297 $14,050,408 $15,732,279 80 2004-05 ANNUAL BUDGET THE CI TY OF KERRV/LLE, TEXAS DEPARTMENT -Administration DIVISION -City Council DIVISION NUMBER - 01-801 DIVISION DESCRIPTION: The City Council, consisting of five members elected bythe people, is the governing bodyof the Cityof Kerrville. The Council is responsible for the care, management and control of the City. As the legislative body for the City of Kerrville, the City Council strives to determine the community's needs and sets immediate and long-range policies consistent with these needs. In making these top policy decisions, the Council avails itself to atl the advice and counsel to which it has access. This involves the close consideration of the many appoint- mentswhich it must make from the City Man- agertothe various advisory boards and study groups, all ofwhom the Council strives to use in such a way as to make its goal of forward looking policy determination as effective as possible. PERSONNEL SCHEDULE: There are no budgeted positions forthis divi- sion. DIVISION PERFORMANCE MEASURES ~'" Actual Actual Actual Projected Projected 2001 2002 2003 2004 2005 ~ NumberofOrdinancesApproved 26 23 35 25 25 Number of Resolutions Approved 187 146 145 135 140 NumberofContracts/Agreements 99 87 85 90 85 Number of Leases Approved 0 18 11 9 11 ~ $~ GENERAL FUNDS THE CI TY OF KERRVILLE, TEXAS DIVISION EXPENDITURE ANALYSIS DEPARTMENT DIVISION NAME DIVISION NUMBER ACCT. NO. ACCOUNT NAME PERSONNELSERVICES 010 Professional Development 011 Local Meeting Expenses Total Personnel Services ACTUAL ACTUAL ACTUAL 2000-01 2001-02 2002-03 AMENDED APPROVED BUDGET BUDGET 2003-04 2004-05 $152 $1,409 $768 $1,834 $2,500 1,442 477 289 300 400 1,594 1,886 1,057 2,134 2,900 SUPPLIES AND MATERIALS 101 Office Supplies 695 343 266 400 600 107 WearingApparel 0 0 0 225 275 111 Computer Hardware 0 0 0 0 6,731 112 ComputerSoftwarefurchases 0 ~ 0 0 0 1,750 Total Supplies and Materials 695 343 266 625 9,356 MISCELLANEOUS SERVICES 306 Special Services 0 0 500 0 0 Total Miscellaneous Services 0 0 500 0 0 SUNDRYCHARGES 401 Certificates, Awards, Etc. 730 1,393 647 800 1,500 402 Dues and Subscriptions 4,310 4,056 4,056 4,311 4,289 405 OtherCharges 2.750 2.922 3.000 3.000 3.000 TotalSundryCharges 7.790 8,371 7.703 8.111 8,789 TOTAL $10,079 $10,600 $9,525 $10,870 $21,045 Administration City Council 01-801 82 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS DESCRIPTION OF EXPENDITURES 010 Professional Development Texas Municipal League annual conference and other miscellaneous travel expenses as needed; ($2,500). 112 Computer Software Purchases Software for paperless agenda program; ($1,750). 011 Local Meeting Expenses Expenses incurred while attending meetings held within the local area; ($400). 101 Office Supplies Nameplates for boards, recording tapes and miscellaneous supplies; ($600). 107 Wearing Apparel Summerand wintershirtsforMayorand Coun- cil; ($275). 111 ComputerHardware Laptops for paperless agenda program; ($6,731). 401 Certificafes, Awards, Etc. Plaques, framing of resolutions for past board members and special awards; ($1,500). 402 Dues and Subscriptions Texas Municipal League, $2,900; Alamo Area Council of Governments, $1,234; KerrvilleArea Chamberof Commerce, $155; ($4,289). 405 Other Charges Payment to Council members in accordance with City Charter "compensation for councilpersons"fnr regular meetings to offset out-of-pocket expenses; ($3,000). 83 GENERAL FUNDS THE CI TY OF KERRI//LLE, TEXAS DEPARTMENT -Administration DIVISION -City Clerk DIVISION NUMBER - 01-802 DIVISION DESCRIPTION: The City Clerk Division falls underthe supervi- sion ofthe City Managerwithin the Administra- tion Department. The City Clerk is appointed by the City Man- ager asrequired bythe City Charter. The City Clerk's office serves as the information center for City Hall by providing information and re- searchassistance tothe public and City staff, and serves as custodian for the official City records, i.e. ordinances, resolutions, deeds, agreements, formal bid contracts, minutes of various boards and commissions, Code of Ordinances and the City Charter. The City Clerk coordinates preparation of Council agen- das and the official minutes, prepares legal notices relating to Council agendas and other City issues for publication and posting, main- tains the City seal and attests all City docu- ments, responsible for oaths of office, main- tains board/commission membership roster, receives bids and attends bid openings. The City Clerk serves as the Election Administra- tion Official for City elections, Records Man- ager,and filing officerforcampaign disclosure statements. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Conducted general election in May2004. • Finalized update of Code of Ordinances. • Began a system to track documents not finalized and filed. • Computerized indexing system for ordi- nances,resolutions, contracts, and leases. • Directed the City's records management program and began organizing stored records in City's storage building. • Attended professional seminars pertaining to municipal government. DIVISION FIVE-YEAR GOALS: • Conduct an election each year. • Attend professional seminars pertaining to elections, records management, open meet- ings,and municipal government. • Reorganize vault area by removing docu- mentsthat are not permanent records to make more room for permanent documents. • Keep apprised of legislative changes with regard to elections, open meetings, and records management. 2004-05 OBJECTIVES: • Implementation of paperless agendas. • Directthe City's records management pro- gram and complete organization of stored records in the city's storage building. • Achieve Texas Municipal Clerks second recertification. 84 2004-05 ANNUAL BUDGET ~,: THE CI TY OF KERRVILLE, TEXAS PERSONNEL SCHEDULE: ~ NUMBER OF BUDGETED POSITIONS APPROVED FY FY FY FY FY SALARY °"'` EMPLOYEETITLE 00-01 01-02 02-03 03-04 04-05 GRADE ~ ,, City Clerk 1 1 1 1 1 24 ,, TOTAL FULLTIME POSITIONS 1 1 1 1 1 ~'"` TOTAL PARTTIME POSITIONS 0 0 0 0 0 . 2004-05 STAFFING CHANGES: None. ~,,, err DIVISION PERFORMANCE MEASURES Actual Actual Actual Projected Projected 2001 2002 2003 2004 2005 NumberofOrdinancesApproved 26 23 35 25 25 Numberof Resolutions Approved 187 146 145 135 140 Numberof Contracts/Agreements 99 87 85 90 85 Number of Leases Approved 0 18 11 9 11 err '~rd ~'"' 85 GENERAL FUNDS ~.. THE C/TY OF KERRV/LLE, TEXAS DIVISION EXPENDITURE ANALYSIS DEPARTMENT DIVISION NAME DIVISION NUMBER ACCT. ACTUAL ACTUAL NO ACCOUNT NAME 2000-01 2001-02 PERSONNELSERVICES 001 Salaries and Wages 004 Longevity 005 Social Security 006 Retirement 007 Grouplnsurance 010 Professional Development 011 Local Meeting Expenses Total Personnel Services SUPPLIES AND MATERIALS 101 Office Supplies Total Supplies and Materials MAINTENANCEAND REPAIRS 205 Office Equipment Maintenance 217 Software MaintenanceAgreement Total Maintenanceand Repairs MISCELLANEOUS SERVICES 301 Telephone Service 306 Special Services 307 Insurance 316 Advertising Total Miscellaneous Services SUNDRYCHARGES 402 Dues and Subscriptions 403 Election Costs 405 OtherCharges Total SundryCharges Total City Clerk 01-802 AMENDED APPROVED ACTUAL BUDGET BUDGET 2002-03 2003-04 2004-05 $36,643 $38,841 $47,025 $35,375 $36,259 1,188 1,200 1,500 1,088 1,136 2,871 3,040 3,523 2,703 2,861 4,594 4,875 5,948 4,447 4,555 32 49 2,003 3,600 3,600 1,273 1,953 914 2,027 1,920 86 94 83 150 200 46,687 50,052 60,996 49,390 50,531 669 811 844 350 550 669 811 844 350 550 56 0 0 100 100 0 0 0 480 480 56 0 0 580 580 20 23 17 20 20 0 0 3,730 12,750 8,000 100 100 100 100 100 4.798 3.546 2.850 4.800 5.000 4,918 3,669 6,697 17,670 13,120 732 573 383 335 425 2,607 2,728 3,188 3,800 4,000 159 201 124 180 180 3.498 3.502 3.695 4.315 4.605 $55,828 $58,034 $72,233 $72,305 $69,385 86 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS DESCRIPTION OF EXPENDITURES ~w 010 Professional Development Secretary of State's Election Law seminar, $600; Texas Municipal Clerk's Certification Election school, $600; TMCC Graduate Insti- tute, $720; ($1,920). 306 Special Services 011 Loca! Meeting Expense Hill Country Clerk's Association, Chamber of Commercefunctions; ($200). 101 Office Supplies Leatherbound minute book, $220; printertoner, tapesforCouncilrneetings and miscellaneous office supplies; ($550). 205 Office Equipment Maintenance Repairtotypewriterand calculatorasneeded; ($100). 217 Computer Software Maintenance Agreements Software supportforMuni-Metrix Clerks index- ingsystem software; ($480). 301 Telephone Service Long distance calls to other cities, state agen- cies, etc.; ($20). Municipal code for quarterly supplements to Code ofOrdinances and annual feeto maintain Codeon Internet; ($8,000). 307 Insurance Bond for City Clerk; ($100). 316 Advertising Legal notices published in newspaperforbids, public hearings, elections, ordinances, etc.; ($5,000). 402 Dues and Subscriptions Texas Municipal Clerks Association, $70; Hill Country City Clerks Association, $50; Texas Association of Elections Administrators, $15; Kerrville Daily Times, $120; updates for the Texas Municipal Clerks handbook, $50; elec- tion law manual updates, $50; municipal law and procedures manual, $70; ($425). 403 Election Costs Costs associated with the general election in May 2005; ($4,000). 405 Other Charges Filing easements and deeds in County Clerk's Office; ($180). 87 GENERAL FUNDS THE CI TY OF KERRVILLE, TEXAS DEPARTMENT -Legal DIVISION -Legal DIVISION NUMBER - 01-803 HIGHLIGHTS OF FISCAL YEAR 2003-04: • UGRAregionalwatertreatmentagreement • Mooneyleaseagreement • Petition to Texas W ater Development Board DIVISION DESCRIPTION: The City Attorney's office is within the Legal Departmentand is supervised bythe CityAttor- ney, who is appointed by the City Council in accordance with Article X of the City Charter. The City Attorney is the chief legal advisor of and attorney for the City Council and all City departments and officers. The CityAttorney is responsibleforhandling personallyorthrough the direction of other appointed attorneys all legal matters for the City, including, but not limited to, preparation and/or reviewof all reso- lutions,ordinances,contracts, bonds, and other written instruments to which the City is or may be a party; the defense or prosecution of claims involving the City; and the prosecution of Class C criminal offenses (moving violations, City code violations)filed in Municipal Court. regarding Headwaters Groundwater Conser- vationDistrict • Adoption of new building and fire codes • Roadway Improvements Participation Agreementwith First Christian Church • Settlement of Airport Sewer Project claim • Warrant roundup program for Municipal Court • Recodificationofordinances • Acquisition of Kerrville SchreinerState Park • WaterConservationand Drought Plan Or- dinance 2004-05 OBJECTIVES: • Update personnel policy handbook • Review and revise public assembly, pa- radeand solicitation regulations • Monitorand submit proposed legislation to Texas Legislature, especially regarding use of groundwater • Charterreview • Draft regulations regarding use of right-of- way • Negotiate and draft new cable franchise agreement • Negotiate and draft newtrash disposal and refuse services agreementwith vendor • Review proposed franchise agreementwith TXU or its successor-in-interest and monitor other regulatory issues regarding gas distribu- tion • Adoption of Unified Development Code 88 2004-05 ANNUAL BUDGET THE CI TY OF KERRV/LLE, TEXAS PERSONNEL SCHEDULE: NUMBEROFBUDGETEDPOSITIONS APPROVED FY FY FY FY FY SALARY EMPLOYEETITLE 00-01 01-02 02-03 03-04 04-05 GRADE City Attorney 1 1 1 1 1 Unclassified Assistant CityAttorney 1 1 1 1 1 Unclassified Secretary 1 1 1 1 1 54 TOTALFULLTIMEPOSITIONS 3 3 3 3 3 TOTAL PARTTIME POSITIONS 0 0 0 0 0 2004-05 STAFFI NG CHANGES: None. DIVISION EXPENDITURE ANALYSIS DEPARTMENT Legal '~ DIVISION NAME Legal DIVISION NUMBER 01-803 AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 ~/ PERSONNELSERVICES 001 Salaries and Wages $130,096 $149,598 $160,014 $170,764 $178,223 ''~"'" 003 TemporaryHelp 0 0 0 0 0 004 Longevity 460 848 328 376 584 005 Social Security 9,761 11,191 11,714 13,743 12,335 """"' 006 Retirement 16,438 18,791 20,273 21,904 21,779 007 Grouplnsurance 21,770 20,262 19,022 19,536 19,536 010 Professional Development 1,726 2,232 3,997 3,556 7,750 '~ 011 Local Meeting Expenses 78 130 182 140 270 Total Personnel Services 180,329 203,052 215,530 230,019 240,477 '" SUPPLIES AND MATERIALS 101 Office Supplies 702 829 542 1 550 110 Postage/UPS/Federal Express 49 17 10 29 100 '~"" 112 ComputerSoftwarePurchases 0 0 0 0 200 Total Supplies and Materials 751 846 552 30 850 ~rw GENERAL FUNDS 89 THE C/TY OF KERRVILLE, TEXAS CityAttorney Division Expenditure Analysis (cont.) ACCT. NO. ACCOUNT NAME MAINTENANCEAND REPAIRS 205 Office Equipment Maintenance Total Maintenance and Repair MISCELLANEOUS SERVICES 301 Telephone Service 305 Legal Services 306 Special Services 313 Hire of Equipment Total Miscellaneous Services SUNDRYCHARGES 402 Dues and Subscriptions 405 OtherCharges 412 Reference Materials Total SundryCharges CAPITAL OUTLAY 505 Office Equipment Total Capital Outlay Total AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 398 0 0 0 0 398 0 0 0 0 256 144 174 64 200 11,941 9,932 16,643 15,306 39,000 1,549 907 20,852 68 7,192 4.800 3.905 5.000 3.654 5.000 18,546 14,888 42,669 19,092 51,392 555 972 932 1,270 1,560 1,500 1,019 0 0 0 5.546 6.543 7.862 4.221 6.854 7,600 8,534 8,794 5,491 8,414 0 0 0 1.300 0 0 0 0 1 300 0 $207,623 $227,320 $267,546 $255,932 $301,134 90 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS DESCRIPTION OF EXPENSES 010 Professional Development Texas CityAttorneyAssociationconference- 2, $2,000; Texas Municipal League confer- ence - 2, $2,000; Suing and Defending Gov- ernmentalEntities-2, $750; International Mu- nicipal Lawyers - 2, $2,000; miscellaneous continuing education seminars and/or travel expenses related to various legal matters, $1,000; ($7,750). 011 Local Meefing Expenses Expenses related to local barassociation lun- cheon meetings and/or related to City busi- ness; ($270). 101 Office Supplies Color printer toner cartridge, $200; fax toner cartridge, $100; upgrade fax machine, $125; miscellaneous office supplies, $125; ($550). 110 Postage/Ups/Federal Express Federal Express overnight delivery service; ($100). 112 ComputerSoffware Purchases Upgrade scannersoftware; ($200). 301 Telephone Service Long distance telephone and fax charges; ($200). 305 Legal Services Legal fees and costs for outside legal counsel for projects, $14,000; contract lawyer for mu- nicipalcourt prosecution, $25,000; ($39,000). 306 Special Services Charterreviewservices, $5,000; costsformis- cellaneouscontractual services (including, but not limited to, real estate appraisal, real prop- erty title search, and investigative services), which are not budgeted as part of a capital improvementorotherprojects,miscellaneous documentfillingfees, $2,000; secretarial help when legal secretary is on vacation, $192; ($7,192). 313 Hire of Equipment Carallowance; ($5,000). 402 Dues and Subscriptions Kerr CountyBardues, $80; StateofTexas bar dues, $640; Texas CityAttorneysAssociation, $100; Kerrville DailyTimes, $140; International Municipal Lawyers Association, $600; ($1,560). 412 References Materials Purchases and maintenance of law library and related legal subscriptions; ($6,854). GENERAL FUNDS 9 ~ THE CITY OF KERRV/LLE, TEXAS DEPARTMENT -Administration DIVISION -City Manager DIVISION NUMBER - 01-804 DIVISION DESCRIPTION: The City Manager Division is supervised bythe CityManagerwithintheAdministration Depart- ment. The City Manager is the Chief Executive Of- ficer, and it is his duty to provide effective leadership, properly carry out policies deter- mined bythe City Council, and administerthe provision of effective municipal services to the citizens. Achievementofthesegoalsrequires continual understanding of community prob- lems, knowledge of appropriate administrative procedures and awareness of new develop- ments in public administration and municipal government. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Opening of Kerrville Schreiner Park. • CompletionofGuadalupeStreetreconstruc- tion. • Funding forAirportTerminal. • Fire truck funded through Economic Im- provementCorporation. • Acquired Arcadia Theatre. • Entered into agreement with U.G.R.A. for Regional WastewaterServices. • Completed WastewaterClariferProject. • Completed water/sewertransmission sys- temimprovements. • Implemented new City organization struc- ture. • Secured two more Homeland Security Grants. • Renegotiated Mooney Lease Agreement. DIVISION FIVE-YEAR GOALS: • Continue improving communications with the public. • Resolve overcrowded situation at city hall.. • Continue improving intergovernmental re- lationswith other local entities. • Investigateimpactfeesasadditionalsource of revenue. • Resolve conflict with pumping limitations with Headwaters WaterConservation District. 2004-05 OBJECTIVES: • Prioritize/Analyze thepossibilityofaFiscal 2006 Bond Issue. • Establish Charter Review committee and outside review process. • Implementpaperlessagendautilizingelec- tronicpublication and distribution of City Coun- cilpackets. • Develop agreements regarding the City/ CountyJointProgramFunding. 92 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS • Develop long term facilities plan for all City facilities. • Analyze and consider immediate imple- mentation to begin fund development for Arcadia improvements. • Develop River Trail by submitting grants from State/Federal agencies as well as local philanthropic agencies to assist in construc- tion. • ContinuetoexpandE-Gov bythecapability of all bills being paid online and all development regulations, forms and City infrastructure avail- ableon-line. • Begin implementation ofthe Unified Devel- opmentCode. • Renegotiate Cable TV Franchise. • Continue construction of C.O. projects PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS APPROVED FY FY FY FY FY SALARY EMPLOYEETITLE 00-01 01-02 02-03 03-04 04-05 GRADE City Manager 1 1 1 1 1 Unclassified Assistant City Manager 1 1 1 1 1 Unclassified Executive Assistant to the City Manager 0 0 1 1 1 24 ~' Secretary 1 1 0 0 0 ~° TOTAL FULLTIME POSITIONS 3 3 3 3 3 TOTAL PARTTIME POSITIONS 0 0 0 0 0 2004-05 STAFFING CHANGES: None. ~"~'" 93 GENERAL FUNDS THE CI TY OF KERRVILLE, TEXAS DIVISION EXPENDITURE ANALYSIS DEPARTMENT DIVISION NAME DIVISION NUMBER Administration City Manager 01-804 AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 PERSONNELSERVICES 001 Salaries and Wages $191,876 $206,940 $224,007 $238,079 $246,684 002 Overtime 1,007 787 125 0 0 004 Longevity 1,652 1,744 1,844 1,008 1,104 005 Social Security 14,586 15,617 15,057 15,369 15,830 006 Retirement 24,356 27,312 28,541 29,582 30,315 007 Group Insurance 26,978 23,429 19,681 22,932 22,932 010 ProfessionalDevelopment 3,230 4,282 1,880 3,500 3,800 011 Local Meeting Expenses 577 666 1.214 1,000 2.000 Total Personnel Services 264,262 280,777 292,349 311,470 322,665 SUPPLIESAND MATERIALS 101 Office Supplies 736 2,229 1,139 1,600 1,975 103 Chemical and Medical Supplies 4 4 14 14 20 104 Fuel and Oil Supplies 147 167 237 250 375 109 Fuel & Oil -Not City Garage 0 40 0 0 0 112 Computer Hardware Upgrades 0 0 0 0 1.200 Total Supplies and Materials 887 2,440 1,390 1,864 3,570 MAINTENANCEAND REPAIRS 203 Maint. Contracts -City Garage 1,116 1,440 1,466 1,466 1,875 204 Parts -City Garage 6 892 43 75 100 205 Office Equipment Maintenance 227 600 199 575 700 212 Repairs -Not City Garage 13 J1 13 25 5G Total Maintenance and Repairs 1,362 3,023 1,721 2,141 2,725 MISCELLANEOUS SERVICES 301 Telephone Service 798 1,389 1,356 1,300 2,100 306 Special Services 0 0 0 0 0 307 Insurance 175 283 275 283 300 313 Hire of Equipment 6.000 6.808 6.900 6,900 6,900 Total Miscellaneous Services 6,973 8,480 8,531 8,483 9,300 SUNDRYCHARGES 402 Dues and Subscriptions 443 938 1,863 1,800 1,900 405 OtherCharges 140 0 0 0 0 TotalSundryCharges 583 938 1,863 1,800 1,900 94 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS ~r ACCT. NO. ACCOUNT NAME CAPITAL OUTLAY 505 Office Equipment Total Capital Outlay Total ACTUAL ACTUAL 2000-01 2001-02 0 519 0 519 $274,067 $296,177 AMENDED APPROVED ACTUAL BUDGET BUDGET 2002-03 2003-04 2004-05 0 1,350 0_ 0 1,350 0 $305,853 $327,108 $340,159 DESCRIPTON OF EXPENDITURES 010 Professional Development City Manager-Texas Municipal League, Texas City Managers Association, $2,100; Assistant City Manager -Texas Municipal League, TMHRA meetings and seminars, $1,500; Ex- ecutive Assistant -miscellaneous seminars, $200; ($3,800). 011 Local Expenses Expenses for meetings held in the local area, includes one-day business trips to Austin and San Antonio; ($2,000). 101 Office Supplies Fax machine toner, $175; laser printer toner cartridges and image drum, $800; miscella- neousoffice supplies, $1,000; ($1,975). 103 Chemical and Medical Supplies Vehiclefire extinguisherinspection; ($20) 104 Fuel and Oil Supplies Petroleum productsfordivisionvehicle; ($375) 111 Computer Hardware Upgrades Blackberry, CDRW drive; ($1,200). 203 Maintenance Contracts- City Garage Annual contract for division vehicle includes laborand routine maintenance; ($1,875). 204 Parts -City Garage Maintenance parts through City Garage; ($100). 205 Office Maintenance Repairs as needed to office equipment; ($700). 212 Repairs-Not City Garage Annual state inspection fee, carwashes; ($50). 301 Telephone Service Long distance service, charge fortwo division cell phones and blackberry; ($2,100). 307 Insurance Bonds for City Manager and Assistant City Manager; ($300). 313 Hire of Equipment Car allowance for City Manager; ($6,900). 402 Dues and Subscriptions Membership dues and subscriptions to various professional trade publications; ($1,900). GENERAL FUNDS 95 THE C/TY OF KERRV/LLE, TEXAS DEPARTMENT: Human Resources DIVISION NUMBER: 01-805 DIVISION: Human Resources & Payroll DIVISION DESCRIPTION: Human Resources is responsible for the ad- ministrationand managementoftheCity's per- sonnel (Human Resources) and payroll sys- tems. The HR staff includes the Director, HR Specialist, Payroll Coordinator and Recep- tionist/HRClerk. In addition to the responsibil- ity ofthe HR/Payrolloffice, HR isfully respon- siblefor the operation of the switchboard and frontdesk. The responsibilities for the HR Department also include: recruitment, hiring and process- ing ofnew staff; compliance with employment laws and the City's employment policies; com- pensationand benefits administration; employ- mentlaw updates; Affirmative Action and EEO compliance; maintenance of personnel files; production of personnel, payroll and federal reports; employee relations; investigation of employee complaints; assisting employees with questions and concerns about benefits and personnel matters; and processing grievances and appeals. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Updated auto-draft software. • InstitutednewemploymentpolicyonSexual Harassmentwithtrainingforallemployees. • Improved personnelfilesystem;personnel files being brought up to newfiling standards. • Possession of Kerrville-Schreiner Park re- sulted in need for job descriptions being cre- atedfor all positions as well as recru fitment and hiring for all Park staff. • Clarified and revised transfer agreement for police officers assigned to 216th Narcotics Task Force. DIVISION FIVE-YEAR GOALS: • Comprehensive compensation study. • Improve and/or increase office space for department. • Evaluate currentswitchboardoperationand phone system. • Develop and implement newtenure awards program. 2004-05 OBJECTIVES: • ImplementanewEmploymentPolicyManual • Allow retirees to participate in the City's health insurance plan, paid bythe retiree. • Discontinue the Sick Pool policy; provide Long Term Disability for employees. • Implementinformationprintoutforemploy- ees that provides complete summary of all compensation. • Continue equitable and competitive payfor all employees. • PurchaseandimplementnewHRsoftware & payroll upgrades, to include a HRIS and other modules. • Provide one-day payroll software training for Payroll Coordinator and HR Specialist. 96 2004-05 ANNUAL BUDGET THE C/TY OF KERRVILLE, TEXAS PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS FY FY FY FY FY "'~" EMPLOYEETITLE 00-01 01-02 02-03 03-04 04-05 Directorof Human Resources 1 1 1 1 1 Human ResourcesSpecialist 0 0 1 1 1 Human ResourcesAssistant 0 1 0 0 0 "'~"'' Payroll Coordinator 0 0 1 1 1 Personnel/Payroll Clerk 1 0 0 0 0 ,; Receptionist 1 0 0 0 0 , Receptionist/HRGlerk 0 1 1 1 1 Payroll/Human Resources Clerk 0 1 0 0 0 fir. TOTAL FULLTIME POSITIONS 3 4 4 4 4 TOTAL PARTTIME POSITIONS 1 0 0 0 0 2004-05 STAFFI NG CHANGES: None. ~r+ ~w- APPROVED SALARY GRADE Unclassified 56 54 52 ~.- DEPARTMENT PERFORMANCE MEASURES Actual Actual Actual Projected Projected ~'' 2001 2002 2003 2004 2004 Number of New Employees Processed 48 25 31 45 50 "~"'" TumoverRate 16.7% 8.7% 9.4% 7.5% 8.5% Number of Applicants Processed 555 664 861 850 800 ~ir-y GENERAL FUNDS 97 THE C/TY OF KERRVILLE, TEXAS DIVISION EXPENDITURE ANALYSIS DEPARTMENT Human Resources DIVISION NAME Human Resources DIVISION NUMBER 01-805 AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 PERSONNELSERVICES 001 Salaries and Wages $124,005 $134,558 $122,499 $135,391 $138,776 002 Overtime 0 88 263 0 0 003 TemporaryHelp 1,706 1,160 1,296 0 0 004 Longevity 1,672 1,920 952 1,200 1,344 005 Social Security 9,238 9,929 8,700 10,818 10,719 006 Retirement 15,185 16,660 15,160 17,557 17,641 007 Grouplnsurance 17,932 20,565 18,199 25,080 16,380 010 Professional Development 1,209 2,487 1,901 2,400 3,313 011 Local Meeting Expenses 38 123 136 75 100 Total Personnel Services 170,985 187,490 169,106 192,521 188,273 SUPPLIESAND MATERIALS 101 Office Supplies 2,348 3,771 4,661 3,525 5,425 110 Postage/UPS/Federal Express 0 10 18 15 25 111 ComputerHardwareUpgrades 0 0 0 0 120 Total Supplies and Materials 2,348 3,781 4,679 3,540 5,570 MAINTENANCEAND REPAIRS 205 Office Equipment Maintenance 566 0 0 450 450 217 Software Maintenance Agreeme nt 0 0 0 495 0 Total Maintenance and Repairs 566 0 0 945 450 MISCELLANEOUS SERVICES 301 Telephone Service 352 115 121 150 200 305 Legal Service 0 0 0 15 0 306 Special Services 51 283 0 2,000 2,500 307 Insurance 390 440 303 365 365 316 Recruitment 18,838 10,873 9,967 9,500 9,580 317 Employment Physicals and Tes tings 7,961 7,545 8,479 9,500 8,695 319 Drug and Alcohol Testings 0 0 0 5.000 8.500 Total MiscellaneousServices 27,592 19,256 18,870 26,530 29,840 SUNDRYCHARGES 401 Certificates, Awards, Etc. 1,093 418 460 1,000 16,150 402 Dues and Subscriptions 340 1.851 1.264 1.087 1.147 TotalSundryCharges 1,433 2,269 1,724 2,087 17,297 gg 2004-05 ANNUAL BUDGET THE CI TY OF KERRV/LLE, TEXAS ACCT. ACTUAL NO. ACCOUNT NAME 2000-01 CAPITAL OUTLAY 505 Office Equipment 2,330 Total Capital Outlay 2,330 Total $205,254 AMENDED APPROVED ACTUAL ACTUAL BUDGET BUDGET 2001-02 2002-03 2003-04 2004-05 0 0 0 0 0 0 0 0 $212,796 $194,379 $225,623 $241,430 DESCRIPTION OF EXPENDITURES 010 Professional Development TMHRA Conference, $950; TML Workshops, $850; payroll software update and training, $1,513; ($3,313). 011 Local Meeting Expenses Attendance at local chamber meetings and local HR group meetings; ($100). 101 Office Supplies Threefile cabinets, $540; personnel files, $375; printing of forms, $1,200; toner cartridges, refills and drum forfax, $1,050; payroll checks, $730; direct deposit forms, $600; envelope mailers, $125; purchaseof newforms, $150; printing of new employment policies, $325; report binders, $30; miscellaneous supplies, $300; ($5,425). 110 Postage/UPS/Federal Express Mailing of documents and materials via Fed- eral Express as necessary; ($25). 111 Computer Hardware Upgrades CD burnerfor payroll coordinator; ($120). 205 Office Equipment Maintenance General maintenance and repairof office equip- ment asneeded; ($450). 301 Telephone Service Long distance service, fax service; ($200). 306 Special Services Temporary assistance for receptionist at front deskduring vacation and sick leave; ($2,500). 307 Insurance Bonds for employees who process payroll; ($365). 316 Recruitment Employment advertising in local and statewide newspapers, professional publications, and on the Internet; ($9,580). 317 Employment Physicals and Testings Pre-employment physicals, $2,800; pre-em- ploymentdrugscreening, $1,500; criminal back- groundchecks, $1,000; driver record checks, $650; skills tests, $1,245; functional testing, $1,500; ($8,695). GENERAL FUNDS 99 +~..+ THE CI TY OF KERRVILLE, TEXAS Human Resources Division Description of Expenditures (cont.) 319 Drug and Alcohol Testing DepartmentofTransportationdrug and alcohol testing; ($8,500). 401 Certificates, Awards, Etc. Awards, certificatesand plaquesforemployee recognitions and employee relations such as perfect attendance, retirement, tenure, floral offerings, annual flu shots for employees, an- nualChristmas breakfast; ($16,150). 402 Dues and Subscriptions Texas Municipal Salariesand Benefitswebsite, $240; Texas Municipal Human Resources Association, $150; San Antonio Human Re- sourcesAssociation, $60; Society for Human Resource Management, $160; "What To Do About Personnel Problems In Texas", $370; Texas Employment Law Letter, $157; ($1,147). 100 2004-05 ANNUAL BUDGET THE CITY OF KERRVILLE, TEXAS DEPARTMENT -Finance and Services DIVISION -Finance DIVISION NUMBER - 01-806 DIVISION DESCRIPTION: The Finance Division is supervised by the As- sistantCityManagerand iswithintheFinance and Services Department. The Finance Division provides general finan- cial counsel to the City Manager and the City Council, and is charged with the overall fiscal managementofthe City. Program activities of the Finance Division include central account- ing, financial analysis and reporting; budget preparation and control; debt management; accounts receivable and payable and general ledger; custodyand investmentof publicfunds; operations analysis and audit. The Finance Division is also responsible for risk manage- ment aswell asclaims processing and receiv- ables for the Emergency Medical Services function, and City Hall building maintenance. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Received the Government Finance Offic- ers Certificate of Achievement for Excellence in Financial Reporting for the comprehensive annual financial reportforthe period ending 09/ 30/03. • Received the Government Finance Offic- ersDistinguished Budget Presentation Award forthe FY04 budgetdocument. • Established financialsystemtoacceptcredit card paymentsforCityfunctions,including credit card payments overthelnternet. • Began implementation of accounting stan- dardsset forth by GASB 34. • Continued to provide accurate financial in- formation tothe City Council, various boards and citizens on a timely basis. DIVISION FIVE-YEAR GOALS: • Continueto maximize and advancethe use of the City'sfinancial systems. • Train accounting staffand customize hard- ware to gain the maximum benefit from the city's investment in financial technology sys- tem. • Continue improvements in financial report- ing,budgeting and forecasting. • Completely automate the budget process to assist in faster response time and accuracy in developing the annual budget. • Achieve certification in Public Entity Risk Management. • Achieve certification status as Government Finance Officer. • Complywith currentand future accounting standards setforth by Governmental Account- ingStandards Board. GENERAL FUNDS 101 THE CI TY OF KERRVILLE, TEXAS Finance Division (cont.) 2004-05 OBJECTIVES: • Implement system of submitting and ap- proving purchasing orders and requisitions electronically. • Review and update line item descriptions. • Begin development of capital recovery ini- tiativewithimplementation plan. • Begin development of facilities plan. • Continueimplementationofaccountingstan- dardsset forth by GASB 34. • Pursue continuing education as required for certification in governmental finance and public entity risk management. • Continue to provide accurate financial in- formation to council, boards and citizens on timely basis, including growth in data available through web site. PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS APPROVED FY FY FY FY FY SALARY EMPLOYEETITLE 00-01 01-02 02-03 03-04 04-05 GRADE Assistant to City Manager! Finance Director Assistant Finance Director Account Operations Supervisor Budgetand InsuranceCoordinator EMS Billing Coordinator Accounting Clerk I I Accounting Clerk I TOTAL FULLTIME POSITIONS TOTAL PARTTIME POSITIONS 0 0 0 1 1 1 1 1 0 0 .5 .5 .5 .5 .5 1 1 1 1 1 1 1 1 0 0 1 1 1 2 2 1 1 1 0 0 5.5 5.5 5.5 4.5 4.5 0 0 0 0 0 Unclassified 25 24 53 52 2004-05 STAFFING CHANGES: None. 102 2004-05 ANNUAL BUDGET err THE CI TY OF KERRV/LLE, TEXAS DIVISION EXPENDITURE ANALYSIS rrr +r' DEPARTMENT Finance and Services DIVISION NAME Finance DIVISION NUMBER 01-806 AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 PERSONNEL SERVICES 001 Salaries and Wages $141,983 $171,006 $181,407 $164,515 $170,193 002 Overtime 536 521 3,350 2,000 2,000 003 Temporary Help 400 0 0 0 0 004 Longevity 3,096 3,078 3,312 3,528 3,370 005 Social Security 10,660 12,928 13,477 13,076 13,431 006 Retirement 17,605 21,257 23,049 20,564 21,384 007 Grouplnsurance 22,107 26,752 27,057 21,294 21,294 010 Professional Development 1,858 4,987 2,644 5,800 5,800 011 Local Meeting Expenses 78 58 82 344 400 Total Personnel Services 198,323 240,587 254,378 231,121 237,872 SUPPLIES AND MATERIALS 101 Office Supplies 3,597 3,068 2,844 4,000 4,000 102 Small Tools and Equipment 0 0 52 750 2,500 108 OtherSupplies 5,393 4,393 2,509 4,500 4,500 110 Postage/UPS/Federal Express 0 0 55 0 50 111 Computer Hardware Upgrades 0 0 0 0 500 Total Supplies and Materials 8,990 7,461 5,460 9,250 11,550 MAINTENANCEAND REPAIRS 205 Office Equipment Maintenance 0 407 0 250 500 Total Maintenance and Repairs 0 407 0 250 500 MISCELLANEOUS SERVICES 301 TelephoneService 351 448 226 400 700 306 Special Services 860 0 0 2,400 32,000 307 Insurance 503 765 805 805 805 Total Miscellaneous Services 1,714 1,213 1,031 3,605 33,505 SUNDRY CHARGES 402 Dues and Subscriptions 25 238 244 250 475 405 OtherCharges 3,334 275 782 800 800 TotalSundryCharges 3,359 513 1,026 1,050 1,275 CAPITAL OUTLAY 505 Office Equipment Capital 1,971 0 1,140 0 0 Total Maintenance and Repairs 1,971 0 1,140 0 0 Total $214,356 250181 263 034 245 275 $284,701 GENERAL FUNDS 103 THE C/TY OF KERRt//LLE, TEXAS Finance Division (cont.) DESCRIPTION OF EXPENDITURES 002 Overtime Overtime as directed forcontinued provision of financial services. Includes coverage of posi- tionsdue tosick leave and vacations as well as overtime caused by work on special projects; ($2,000). 010 Professional Development Spring and Fall GFOAT conferences, $1,500; TML conference, $1,000; Texas PRIMA con- ference, $800; TCMA, $900; INCODE training, $1,500; Central Texas chapterof Texas PRIMA meetings, $100; ($5,800). 110 Postage/UPS/Federal Express Delivery charges; ($50). 111 Computer Hardware Upgrades Blackberry; ($500). 205 Office Equipment Maintenance Maintenance of calculators, computers, print- ersand typewriter; ($500). 301 Telephone Service Long distance and fax service, blackberry; ($700). 011 Local Meeting Expenses Suppliesforeconomicforum, $200; miscella- neous meeting supplies, $100; finance staff planning session, $100; ($400). 101 Office Supplies Accounts payable checks, $800; requisition forms, $1,100; toner and printer cartridges, $700; newchairsforoffices, $1,000; miscella- neousoffices supplies, $400; ($4,000). 102 Small Tools and Equipment Replace old file cabinet in budget/insurance office with lateral drawer file cabinet, $2,000; replace calculators as needed, $500; ($2,500). 108 Other Supplies Budget preparation and presentation supplies, $800; production of budget document, $2,500; production of comprehensive annual financial report, $1,200; ($4,500). 306 Special Services Financial advisor contract, $31,000; payment for exemplary work performed by financial in- tern, $400; temporaryhelpforbudgetseason, $600; ($1,000). 307 Insurance Public officials bonds as required forAssistant to City Manager and for finance division em- ployees who handle ~a~h nn a reg! ~lar basis; ($805). 402 Dues and Subscriptions Memberships to professional organizations such as GFOAT, TML, Texas chapterof PRI MA; ($475). 405 Other Charges Application fees to GFOA for submission of CAFR and budget document for evaluation program; ($800). 104 2004-05 ANNUAL BUDGET `ter THE CI TY OF KERRVILLE, TEXAS ~.r DEPARTMENT-Information Systems DIVISION - I nformation Systems DIVISION NUMBER - 01-807 DIVISION DESCRIPTION: The Information Systems Division is super- vised bythe Information Systems Director. The Information Systems Division provides di- rectionand coordination of all City information systems, suppliestechnical supportandtrain- ing, performs software installation, modifica- tionand maintenance, performs hardware re- pairs and upgrades, organizes, inventories, and documents all hardware and software. The IS division provides cost and bid information concerning computerand telecommunication related items, executes purchasing functions for all computer related items, and acts as liaison between outside entities and the City concerning all aspects of computer and tele- communicationtechnologies. ThelSdivision designs and manages the City of Kerrville's website. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Completed installation of network based GIS serverand Web based GIS System. • Completed setup of online Water bill pay- mentsystem. • Completed setupofhardwareandsoftware for Police Department RMS system. At the time of this writing, the project is in the data conversion and testing phase. • Set up wireless connections to two remote offices. • Updated Corporate Antivirus software to minimize vulnerabilityto virus attacks. • Set up firewall restrictions on email attach- ments toprotect users from virus attacks. • Installed 42 computers through grant and budget purchases. • Set up laptops and wireless network for Building Inspectors as part of Permitting soft- wareproject. • Air conditioning installed in Library server room to protect servers. DIVISION FIVE-YEAR GOALS: • ContinuetoupgradeandenhanceourPub- IicSafety system (Police/Fire/EMS). • Increase and enhancethe City'sweb pres- ence. • Place ISpersonnel in keylocationstosup- portusers throughouttheCity. • Install environmental and powerprotection systems for the Library, City Hall, and Police server rooms. • Replace the Butt-Holdsworth Memorial Li- brarycatalog system. • Increase speed, reliability, and economyof remote office connections via wireless orfiber optic options. • Improve responsetimetouserrequests. • Obtain MCSE certification for all staff. GENERAL FUNDS 105 THE C/TY OF KERRVILLE, TEXAS Information Services Division (cont.) 2004-05 OBJECTIVES: • Complete Police RMS system installation. • Upgrade FirePro server and update soft- ware. • Renovate the City's website to showcase E-Government pages. • Explore integrated power protection sys- temsfor server rooms. • Workwith LibraryDirectortofindand imple- menta systemthatfulfillstheirneeds. • Continue investigation of wireless and fiber optic options to connect remote offices. • Continue to integrate helpdesk software into operations to streamline processes. • ContinuetrainingandtestingtowardMCSE forallstaff. PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS FY FY FY FY FY EMPLOYEETITLE 00-01 01-02 02-03 03-04 04-05 Directorof Information Services 0 0 1 1 1 Information Systems Manager 1 1 0 0 0 System Administrator 1 1 1 1 1 Information Systems Technician 1 1 1 1 1 TOTAL FULLTIME POSITIONS 3 3 3 3 3 TOTAL PART TIME POSITIONS 0 0 0 0 0 2004-05 STAFFING CHANGES: None. APPROVED SALARY GRADE 27 23 56 106 2004-05 ANNUAL BUDGET ~r THE CI TY OF KERRVILLE, TEXAS DIVISION EXPENDITURE ANALYSIS DEPARTMENT DIVISION NAME DIVISION NUMBER ACCT. ACTUAL ACTUAL ACTUAL NO. ACCOUNT NAME 2000-01 2001-02 2002-03 Information Systems Information Systems 01-807 AMENDED APPROVED BUDGET BUDGET 2003-04 2004-05 „~,,, PERSONNELSERVICES 001 Salaries and Wages $99,652 $109,494 $114,333 $116,607 $119,532 002 Overtime 104 0 0 1,000 0 004 Longevity 432 480 688 924 1,068 005 Social Security 7,450 8,271 8,331 9,264 9,226 006 Retirement 12,119 13,389 14,098 14,484 14,321 :,~,,,. 007 Group Insurance 9,767 12,254 12,887 12,780 12,780 010 Professional Development 1,612 4,480 5,595 1,480 3,000 011 Local Meeting Expense 183 0 0 183 1,172 Total Personnel Services 131,319 148,368 155,932 156,722 161,099 SUPPLIES AND MATERIALS ~,,. 101 Office Supplies 4,269 1,931 2,400 3,097 2,300 102 Small Tools and Equipment 8,023 30,586 5,154 850 850 103 Chemical and Medical 0 0 0 16 4 ~„ 104 Fuel and Oil Supplies 68 20 36 516 667 108 Other Supplies 40 54 0 0 0 111 ComputerSoftwareLeases 7,905 0 0 0 27,000 , 112 ComputerSoftware Purchases 13.779 0 1.162 348 3,980 , Total Supplies and Materials 34,084 32,591 8,752 4,827 34,801 ,,~,, MAINTENANCEANDREPAIRS 203 Maintenance Contracts 1,116 924 1,056 941 941 204 Parts -City Garage 0 0 8 0 0 ; 205 Office Equipment 11,024 12,817 14,119 18,560 19,460 ~ 212 Repairs -Not City Garage 16 0 13 50 100 217 Software Maintenance Agreements 10.796 15.006 20.507 18.881 18.600 Total Maintenance and Repairs 22,952 28,747 35,703 38,432 39,101 MISCELLANEOUS SERVICES ~,~,,,; 301 Telephone Service 2,814 5,417 2,909 3,850 3,300 306 Special Services 975 2,664 1,682 5,500 1,500 311 Network Services 6,916 3,363 6,757 6,840 8,000 ~,,, 313 Hire of Equipment 115 125 153 640 0 Total Miscellaneous Services 10,820 11,569 11,501 16,830 12,800 ~"' GENERAL FUNDS 107 THE CI TY OF KERRVILLE, TEXAS Information Sysfems Division Expenditure Analysis (cont.) AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNTNAME 2000-01 2001-02 2002-03 2003-04 2004-05 SUNDRYCHARGES 402 Dues and Subscriptions 877 893 946 875 950 405 OtherCharges 75 0 0 75 0 TotalSundryCharges 952 893 946 950 950 CAPITAL OUTLAY 503 Motor Vehicles 19,303 0 0 0 0 505 Office Equipment 20,597 73,644 17,062 37,800 9,500 512 ComputerSofiware 0 0 1,278 0 0 Total Capital Outlay 39,900 73,644 18.340 37,800 9.500 Total $240,027 $295,812 $231,173 $255,561 $258,251 DESCRIPTION OF EXPENDITURES 010 Professional Development Training and certifications. Includes certifica- tioncourses for 3 employees; ($3,000). 103 Chemical and Medical Supplies Fire extinguisher inspection for division ve- hicle; ($4). 011 Local Meeting Expenses Attend user's meetings for Invision, Cardinal, and Capital; ($1,172). 101 Office Supplies General office supplies, $500; tape media to backup the system servers, $1,500; toner for division printers, $300; ($2,300). 102 Small Tools and Equipment Small tools and testing accessories, $700; small parts to repaircomputerequipment, $150; ($850). 104 Fuel and Oil Supplies Fuel and petroleum products for division ve- hicle; ($667). 111 Computer Hardware Upgrades Six replacement PCs, $12,000; replacement laptop, $2,500; two ruggedized laptops, $7,000; two printers, $5,500; ($27,000). 112 Computer Software Purchases Eight MS Frontpage, $640; update backup software to Dell Tapeware, $2,600; PCAnywhere updates, $740; ($3,980). 108 2004-05 ANNUAL BUDGET ~`rrr THE CI TY OF KERRVILLE, TEXAS 203 Maintenance Contracts-City Garage Maintenance contracts with City Garage, in- cludes labor for all repairs and maintenance work; ($941). 205 Office Equipment Maintenance Annual maintenance on 210S copier (Court), $2,040; annual maintenance on 210S copier (Police), $2,520; annual maintenance on mailroom copier, $10,200; annual maintenance on city hall front copier, $1,200; annual mainte- nance on Cisco T-1 equipment, $2,000; mis- cellaneous replacementofmonitors/keyboards/ mouse/hard drives, $1,500; ($19,460). 212 Repairs-Nof Cify Garage Car wash, tires, state inspection for division vehicle; ($100). 217 Software Maintenance Agreement Annual maintenance agreementfeeforlnVision software, $15,700; annual software mainte- nancefor clerks indexing software, $400; an- nual software maintenance for watch guard firewall, $1,000; annual software maintenance forantivirus software, $1,500; ($18,600). 301 Telephone Service Long-distance charges, $350; 4 modem lines for modem bank in computer room, $1,750; cellular charges for 3 cell phones, $1,200; ($3,300). 306 Special Services Computer system modifications by outside contractors; ($1,500). 311 Network Services T-1 City Hall to Police/Court, $1,000; City Hall to central fire, $1,000; City Hall tostreets/yard/ garage, $1,000; Police/Court to parks build- ing, $1,000; fire central to fire Legion, $1,000; City Hall to golf cou rse, $1,000; City Hall to fire station 2, $1,000; DSL to Main Street office, $1,000; ($8,000). 402 Dues and Subscriptions MicrosoftTechNet CDsubscription, $600; tech- nicaljournals, $100; technical manuals, $250; ($950). 505 Office Equipment Replacement server; ($9,500). GENERAL FUNDS 109 THE C/TY OF KERRVILLE, TEXAS DEPARTMENT- Finance and Services DIVISION -Purchasing/Safety DIVISION NUMBER - 01-808 DIVISION DESCRIPTION: The Purchasing/Safety Department is under the supervision of the Assistant City Manager and iswithinthe Financeand Services Depart- ment. The Purchasing/Safety Division is responsible for securing for the City, the highest quality materials at the lowest possible price. It is responsible forthe City's safety program, tele- phoneand radio communications, operations of the Municipal Service Center and central receiving. The Purchasing Agent is also the supervisorofthe CityGarage. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Acquire Buyboard for Government pur- chases • Lowered cost on goods through Govern- mentbuying, some as much as half. DIVISION FIVE-YEAR GOALS: • Build warehouseforcentralizedbuyingand Inventorycontrol • To increase turnover of City dollars 2004-05 OBJECTIVES: • Utilize Buyboard moreforpurchasing • Make City of Kerrville a saferworkplace PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS APPROVED FY FY FY FY FY SALARY EMPLOYEETITLE 00-01 01-02 02-03 03-04 04-05 GRADE GeneralServicesAdministrator 1 1 1 1 1 24 TOTALFULLTIMEPOSITIONS 1 1 1 1 1 TOTAL PARTTIME POSITIONS 0 0 0 0 0 2004-05 STAFFING CHANGES: None. > 10 2004-05 ANNUAL BUDGET ~.rr ~.•- err ~wrr' ~r ~r ~wr- r `' +w THE CI TY OF KERRVILLE, TEXAS DIVISION EXPENDITURE ANALYSIS DEPARTMENT DIVISION NAME DIVISION NUMBER ACCT. N0. ACCOUNT NAME PERS ONNELSERVICES 001 Salaries and Wages 004 Longevity 005 Social Security 006 Retirement 007 Group Insurance 010 Professional Development Total Personnel Services SUPPLIESAND MATERIALS 101 Office Supplies 102 Small Tools and Equipment 103 Chemical and Medical Supplies 104 Fuel and Oil Supplies 110 Postage/UPS/Federal Express Total Supplies and Materials MAIN TENANCEAND REPAIRS 203 Maint. Contracts -City Garage 204 Parts -City Garage 212 Repairs -Not City Garage Total Maintenance and Repairs MISC ELLANEOUS SERVICES 301 Telephone Service Total Miscellaneous Services SUNDRY CHARGES 402 Dues and Subscriptions Total Sundry Charges Total Finance and Services Purchasing 01-808 AMENDED APPROVED fUAL ACTUAL ACTUAL BUDGET BUDGET )0-01 2001-02 2002-03 2003-04 2004-05 $41,204 $43,264 $44,994 $45,894 $47,042 176 220 272 316 364 3,165 3,327 3,330 3,667 3,627 5,026 5,294 5,548 5,646 5,774 3,188 3,447 3,638 3,600 3,600 0 0 0 100 90 52,759 55,551 57,782 59,223 60,497 44 0 150 160 150 158 109 89 75 60 4 4 8 10 10 290 267 281 353 377 0 0 0 20 20 496 380 528 618 617 1,464 1,872 1,906 94 117 67 157 13 13 1,715 2,002 1,986 30 30 17 30 30 17 0 0 200 0 0 200 $55,001 $57,963 $60,513 1,906 130 58 2,094 1,906 110 50 2,066 32 30 32 30 200 200 200 200 $62,168 $63,409 GENERAL FUNDS ~~~ THE CI TY OF KERRV/LLE, TEXAS Purchasing Division (cont.) DESCRIPTION OF EXPENDITURES 010 Professional Development 110 Postage/UPS/Federal Express Professional developmentfortheGeneral Ser- Shipping charges; ($20). vice Administrator; ($90). 101 Office Supplies Inkjet print cartridges and copy paper;($150) 203 Maintenance Contracts - Cify Garage Annual maintenance contractwith the CityGa- rage forvehicles; ($1,906). 102 Small Tools and Equipment 204 Parts-City Garage Small tools forthe daily operation of the ware- Parts for repair on division vehicle; ($110). house; ($60). 103 Chemical and Medical Supplies Fire extinguisher inspection fordivision vehicle and office; ($10). 104 Fuel & Oil Supplies Petroleum productsfordivision vehicle; ($377). 212 Repairs-Not City Garage Repairs outside of the City Garage; ($50). 301 Telephone Service Long distance calls; ($30). Dues for Buyboard online purchasing (spon- sored byTML); ($200). 402 Dues and Subscriptions 1 >2 2004-05 ANNUAL BUDGET THE CI TY OF KERRV/LLE, TEXAS DEPARTMENT -Finance and Services DIVISION -Municipal Court DIVISION NUMBER - 01-809 DIVISION DESCRIPTION: The Municipal Court Division is underthe su- pervision of the Assistant City Manager and falls within the Finance and Services Depart- ment. The Municipal Court of the City of Kerrville is established byCityCharterin accordancewith state statutes. Itfunctions as a forum providing citizens with a swift and impartial trial concern- ing possible violations of City ordinances and the penal statutes of Texas. The Municipal Court has jurisdiction in all crimi- nalcases that arise underthe City ordinances and are punishable by a fine not to exceed $2,000.00 in ordinances thatgovern fire safety, zoning, or public health and sanitation; and $500.00 in other ordinances. This court also has jurisdiction in violations of State and traffic lawsthatare punishable byfine and such sanc- tions asauthorized bystatute not consisting of confinement in jail or imprisonment that are rehabilitativeorremedial innature. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Hired new City Marshal • Implemented state-wideOmnibaseoffense data program • Conducted first amnesty/warrant roundup program forthe Court DIVISION FIVE-YEAR GOALS: • Onlineticketpayments • Paperless data entry for citations 2004-05 OBJECTIVES: • Conducttwoamnesty/warrantrounduppro- gramsper calendar year • Implement collections program to cut caseload of pending cases that are delinquent • Obtain new facilities to house court staff offices and courtroom GENERAL FUNDS 113 THE C/TY OF KERRVILLE, TEXAS Municipal Court Division (cont.) PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS EMPLOYEETITLE Municipal Court Judge (part FY FY FY FY FY 00-01 01-02 02-03 03-04 04-05 APPROVED SALARY GRADE time -15 hrs/week) 1 1 1 1 1 Unclassified MunicipalCourtClerk/Administrator 1 1 1 1 1 25 City Marshal 0 0 0 1 1 31 Municipal Court Clerk 2 2 2 3 3 53 TOTALFULLTIMEPOSITIONS 3 3 3 5 5 TOTALPARTTIMEPOSITIONS 1 1 1 1 1 2004-05 STAFFING CHANGES: None. DIVISION PERFORMANCE MEASURES ACTUAL ACTUAL ACTUAL PROJECTED PROJECTED 2000-01 2001-02 2002-03 2003-04 2004-05 New Cases Filed 4,635 4,300 7,087 9,600 10,800 > 14 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS DIVISION EXPENDITURE ANALYSIS DEPARTMENT Finance and Services DIVISION NAME Municipal Court DIVISION NUMBER 01-809 AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 wrr PERSONNELSERVICES 001 Salaries and Wages $85,104 $92,373 $95,941 $148,272 $135,858 002 Overtime 1,195 873 1,077 2,241 2,400 'prr 003 TemporaryHelp 0 2,436 896 2,000 0 004 Longevity 244 432 532 688 832 005 Social Security 6,324 7,105 7,008 12,397 10,640 'ti~tr 006 Retirement 8,355 9,342 9,880 16,273 16,941 007 Grouplnsurance 11,953 14,168 14,860 23,940 23,940 010 ProfessionalDevelopment 670 689 268 600 1,100 ~r 011 Local Meeting Expenses 0 0 0 29 200 Total Personnel Services 113,845 127,418 130,462 206,440 191,911 SUPPLIESAND MATERIALS 101 Office Supplies 5,412 2,354 4,388 5,900 7,000 102 Small Tools and Equipment 0 0 0 2,950 1,100 103 Chemical and Medical Supplies 0 0 0 0 50 104 Fuel and Oil Supplies 0 0 31 250 800 107 Wearing Apparel 0 0 0 1,800 300 ~,- 108 OtherSupplies 0 0 0 0 1,400 110 Postage/UPS/Federal Express 0 0 0 25 50 111 ComputerUpgrades 1,995 1,995 1,995 5,000 2,500 112 ComputerSoftwarefurchases 0 0 0 350 200 Total Supplies and Materials 7,407 4,349 6,414 16,275 13,400 vw,~ MAINTENANCEANDREPAIRS 201 Land Maintenance 0 0 0 0 100 202 Buildings and Structures 0 227 4 25 300 °~r 203 Maint. Contracts - Ciry Garage 0 0 0 1,966 3,932 204 Parts -City Garage 0 0 0 94 200 205 Office Equipment Maintenance 20 602 907 300 500 ~w. 212 Repairs -City Garage 0 0 13 200 764 Total Maintenance and Repairs 20 829 924 2,585 5,796 MISCELLANEOUS SERVICES 301 Telephone Service 1,128 1,230 1,139 1,500 3,800 302 Light and Power 0 0 0 0 4,000 `err 303 Natural Gas 0 0 0 0 500 304 Water and Sewer 0 0 0 0 500 GENERAL FUNDS >15 THE CITYOFKERRV/LLE, TEXAS Municipal Court Division Expenditure Analysis (cont.) AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 306 Special Services 303 785 652 2,500 50,000 307 Insurance 375 300 446 375 400 313 Hire of Equipment 2,056 2,001 1,742 0 1,800 316 Advertising 0 0 0 0 250 Total Miscellaneous Services 3,860 4,316 3,979 4,375 61,250 SUND RYCHARGES 402 Dues and Subscriptions 121 153 203 200 300 TotalSundryCharges 121 153 203 200 300 CAPITAL OUTLAY 503 Motor Vehicles 0 0 0 16,500 0 504 Machinery, Tools & Equipment 0 0 0 618 0 505 Office Equipment 0 0 0 1.764 0 Total Capital Outlay 0 0 0 18,882 0 Total $125,253 $137,065 $141,982 $248,757 $272,658 DESCRIPTION OF EXPENDITURES 002 Overtime Overtime compensation for work performed more than forty hours perweek; ($2,400). 010 Professional Development Mandatorytrainingforjudge,$300; clerksemi- nars, $400; collections seminar, $300; certifi- cationfees, $100; ($1,100). 101 Oifice Supplies Citation books, $3,500; file folders (jackets), $1,700; fine schedules, $250; envelopes, $200; copier paper, $500; toner for printers, $300; miscellaneous supplies, $500; ($7,000). 102 Small Tools and Equipment Radio equipmentfor City Marshal; ($1,100). 011 Local Meeting Expenses Expensesformeetingsinvolving amnestyand warrant round up programs; ($200). 103 Chemical and Medical Supplies First aid supplies; ($50). 104 Fuel and Oil Supplies Petroleum productsfordivisionvehicles; ($800). > 16 2004-05 ANNUAL BUDGET THE CI TY OF KERRV/LLE, TEXAS 107 Wearing Apparel Uniforms, badges used in new City Marshal program; ($300). 212 Repairs -Not City Garage Repairs, carwashes, tires, batteries, etc., not available through City Garage; ($764). 108 Ofher Supplies Ammunition; ($1,400). 110 Postage/UPS/Federal Express Postage for address corrections; ($50). 111 Computer Upgrades Cardinal system maintenance; ($2,500) 112 Computer Software Purchases Collection program software; ($200). 201 Land Maintenance Materials needed to maintain grounds around new building; ($100). 202 Buildings and Structures Materials needed to maintain or repair court office spaces; ($300). 203 Maintenance Contracts -City Garage Maintenance contractwith City Garage fordivi- sionvehicles, includes laborforroutine mainte- nanceand repairs; ($3,932). 204 Parts -City Garage Parts for maintenance of division vehicles; ($200). 205 Office Equipment Maintenance General maintenancefordesktopcomputers, typewriters; ($500). 301 Telephone Service Local, long distance service, fax line, cellular service; ($3,800). 302 Lighf and Power Electricity; ($4,000). 303 Natural Gas Natural gas utility; ($500). 304 Waterand Sewer Water and sewer service; ($500). 306 Special Services Municipal Court Judge, $39,000; jury service fees, temporary help to perform filing and other miscellaneous tasks, $11,000; ($50,000). 307 Insurance Bondsforemployeeswho handlecash; ($400). 313 Hire of Equipment Copier lease; ($1,800). 316 Advertising Advertising for new City Marshal program; ($250). 402 Dues and Subscriptions Dues to professional organizations and sub- scriptionstoprofessional publications; ($300). GENERAL FUNDS > 17 THE C/TY OF KERRVILLE, TEXAS DEPARTMENT -Police DIVISION -Police DIVISION NUMBER - 01-813 DEPARTMENT DESCRIPTION: The Police Department is supervised by the Chief of Police as managed by the City Man- agerand iswithin the Police Department. We in the Kerrville Police Department are dedi- cated to: • Provide the citizens of Kerrville with police services in the most effective and efficient mannerpossible. • Provide police services courteously, ethi- cally,honestly, progressively, and profession- ally. • Providethedeliveryofpoliceservicesbased on the Constitution of the United States, the Laws of the State ofTexas, KerrCounty and the Charterof the City of Kerrville. • Provide police services in orderto enhance and sustain the quality of life in an equitable manner, always remembering we are public servants. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Implemented Traffic Unit- Downtown and neighborhood trafficcomplaints, highwayinter- dictionsand accident investigations. • Securedfundingthroughgrantstoenhance communications, records management, com- puteraided dispatch (CAD) and mobile com- puterterminals. • Enhanced community partnershipthrough neighborhood watch programs and community groups. DIVISION FIVE-YEAR GOALS: • Improve servicedeliverytothecommunity. • Explore options to improve evidence stor- age space. • Implement reorganization plan to improve service delivery and reduce span of control. • Exploregrantopportunitiestofundcommu- nitypartnering programs. • Evaluate and reviewnewtechnology. 2004-05 OBJECTIVES: • Begin the process ofdeveloping a strategic plan forthe department. • Complete installation ofenhanced commu- nicationssystem. • Research and evaluate in-cardigital cam- erasystem. • Support 216"' Judicial District Narcotics Task Force. • Evaluate current CI D vehicle replacement system and provide recommendations for im- provement. • Provideequipmentupgradesforevidence processing. Evaluate systems available to eliminate employee's exposure to biological hazards. • Enhancetrainingopportunities(intemaland external). 118 2004-05 ANNUAL BUDGET THE CI TY OF KERRV/LLE, TEXAS DIVISION PERFORMANCE MEASURES ACTUAL ACTUAL ACTUAL PROJECTED PROJECTED 2001 2002 2003 2004 2004 CallsforService 23,228 23,595 21,151 22,000 22,085 Average Response Time Per Call 4.6 4.5 5.6 5.0 4.9 (in minutes) Clearance Rate 39% 41 % 45% 45% 46% PERSONNEL SCHEDULE: "~ NUMBER OF BUDGETED POSITIONS APPROVED FY FY FY FY FY SALARY EMPLOYEETITLE 00-01 01-02 02-03 03-04 04-05 GRADE Chief of Police 1 1 1 1 1 Unclassified ~-'" Lieutenant 3 3 3 3 3 34 Patrol Sergeant 3 3 3 4 4 33 Detective 6 6 6 6 6 33 Corporal 3 3 3 3 3 32 Patrol Officer 28 30 30 32 32 31 ``~" Evidence Officer 1 1 1 1 1 31 Communications Manager 0 0 1 1 1 26 Telecommunications Specialist 9 10 10 10 10 54 Secretary -Police 1 1 1 1 1 53 Administrative Records Clerk 4 4 4 4 4 52 ''~" School Crossing Guard (part-time) 1 1 1 1 1 51 Duty Desk Clerk (part time) 2 2 2 2 2 51 Custodian (parttime) 1 1 1 1 1 51 TOTAL FULL TIME POSITIONS 59 62 63 66 66 TOTAL PARTTIME POSITIONS 4 4 4 4 4 2004-05 STAFFI NG CHANGES: N one. ~;~,, GENERAL FUNDS 1 >9 THE C/TY OF KERRVILLE, TEXAS DIVISION EXPENDITURE ANALYSIS DEPARTMENT Police DIVISION NAME Police DIVISION NUMBER 01-813 AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 PERSONNELSERVICES 001 Salaries and Wages $1,829,099 $1,948,069 $2,101,666 $2,304,442 $2,391,587 002 Overtime 111,944 153,841 97,889 100,000 110,000 003 TemporaryHelp 0 0 6,618 4,700 4,800 004 Longevity 22,195 25,700 24,988 26,464 26,952 005 Social Security 146,170 153,638 166,237 189,456 196,294 006 Retirement 239,533 260,116 274,369 298,939 311,270 007 Group Insurance 309,063 322,339 345,893 385,945 392,845 010 Professional Development 8,601 19,322 19,957 25,000 45,000 011 Local Meeting Expenses 70 0 0 0 1,400 012 Education Incentive 30,429 34.328 37,707 43.340 43.229 Total Personnel Services 2,697,104 2,917,351 3,075,324 3,378,286 3,523,377 SUPPLIESAND MATERIALS 101 Office Supplies 6,994 10,745 9,537 9,988 13,184 102 Small Tools and Equipment 8,490 3,429 4,020 8,405 14,702 103 Chemical and Medical Supplies 3,384 3,235 4,080 4,000 3,833 104 Fuel and Oil Supplies 41,391 41,123 50,821 48,801 50,160 105 Food Supplies 1,085 1,469 1,197 1,680 1,824 106 Janitorial Supplies 1,807 1,919 2,401 1,800 2,230 107 Wearing Apparel 25,245 32,510 27,419 32,741 34,005 108 Other Supplies 16,568 13,938 15,563 16,101 18,500 110 Postage/UPS/Federal Express 0 30 19 12 90 111 ComputerUpgrades 0 0 0 0 1,824 112 ComputerSoftwarePurchases 0 0 0 0 0 Total Supplies and Materials 104,964 108,399 115,057 123,528 140,352 MAINTENANCEAND REPAIRS 202 Buildings & Structures 9,564 32,762 5,319 20,000 21,000 203 Maint. Contracts -City Garage 31,632 36,420 37,076 37,076 37,076 204 Parts -City Garage 16,214 15,603 18,302 14,000 20,976 205 Office Equipment Maintenance 2,319 1,936 1,873 2,700 4,560 206 Instruments &Apparatus Maint. 4,105 8,390 5,638 5,000 5,472 212 Repairs -Not City Garage 3.457 4.791 5,198 5.000 8.208 Total Maintenance and Repairs 67,291 99,902 73,406 83,776 97,292 120 2004-05 ANNUAL BUDGET ~r THE CI TY OF KERRVILLE, TEXAS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 MISCELLANEOUS SERVICES ~''' 301 TelephoneSenrice 22,956 27,044 25,195 27,732 25,303 302 Light and Power 26,602 23,409 22,970 23,415 23,500 303 Natural Gas 1,402 659 1,096 1,500 1,642 304 W ater and Sewer 902 1,014 778 900 900 306 SpecialServices 7,141 7,719 6,918 7,000 9,120 308 PrisonerSupport 30,310 30,877 25,014 24,000 36,000 '"~ 311 ComputerNetworkServ. 0 0 0 0 2,000 313 Hire of Equipment 5,427 9,446 11,522 10,841 10,213 316 Advertising 1,889 810 552 1,200 912 ~"' 317 Employment Physicals 430 385 0 350 456 Total Miscellaneous Services 97,059 101,362 94,045 96,938 110,046 ~ SUNDRY CHARGES 402 Dues and Subscriptions 1,429 2,343 1,902 2,145 2,280 405 OtherCharges 1.650 1.650 1.650 8.990 7.976 '"~ TotalSundryCharges 3,080 3,993 3,552 11,135 10,256 CAPITAL OUTLAY ~' 502 Buildings & Structures 0 0 0 0 0 503 Motor Vehicles 103,015 88,891 94,470 114,958 166,750 504 Machinery, Tools & Equipment 1,884 1,884 0 0 3,600 505 Office Equipment 0 0 0 0 0 506 Instruments & Apparatus 0 0 0 19,750 0 Total Capital Outlay 104.901 90,775 94.470 134.708 170.350 Total $3,074,400 $3,321,783 $3,455,855 $3,828,371 $4,051,674 DESCRIPTION OF EXPENDITURES ~,, 002 Overtime Overtime pay worked in excess of forty hours perweek; ($110,000). 003 Temporary Help Temporary help; ($4,800). err 010 Professional Development Mandatory training for department, $21,500; training for investigators, $4,000; special op- erations unit training, $8,000; SOU Tactical Medics training, $4,000; K-9 handlerstraining, $3,000; dispatch training, $6,000; IACP con- ference, $2,200; TPCA conference, $1,000; TML, $300; ($45,000). 011 Local Meeting Expenses Hostingtrainingforotherentities, $1,000; TPCA GENERAL FUNDS 121 THE C/TY OF KERRI//LLE, TEXAS Police Division Description of Expenditures (cont.) 105 Food Supplies Coffee supplies, K-9 food expense; ($1,824). Executive Board, $400; ($1,400). 012 Education Incentive Payment for attaining various levels of state certification, paymentforevidencetechnician; ($43,229). 101 Office Supplies Cost for office supplies such as computer pa- per, printing costs, copier supplies, fax sup- plies,crime prevention materials, laserprinter for dispatch, two Herman Miller chairs for dis- patch; ($13,184). 102 SmaN Tools and Equipment Mobile phone batteries, rechargeable flash- light batteries, portable radio batteries, CID batteries for miscellaneous equipment, mis- cellaneousitems such as flares and othersmall items, batteries, tapes and other supplies for mobile camera systems, otherequipment, K-9 bite sleeve and cuff, K-9 badge and collar, lighted collar, transport kennels, K-9 replace- ment equipment, K-9 at home kennels, night vision scope, night vision goggles, sked litter; ($14,702). 103 Chemical and Medical Supplies Digital photographysupplies,evidence collec- tion equipment and sexual assault kits, fire extinguisherinspections; DefenseTechnology Inert PepperSpraytraining units; ($3,833). 104 Fuel and Oil Supplies Unleaded fuel and petroleum productsfordivi- sionvehicles; ($50,160). 106 Janitorial Supplies Paper products, cleaning materials, K-9 clean- ingsupplies; ($2,230). 107 Wearing Apparel Clothing allowance for nine employees, uni- formsfor patrol, recognition awards, traffic unit wearing apparel, SOU wearing apparel, FIST policetraining suits, martial arts kicking shields, Century wrap gloves, ASP training baton and carrier, ASP training knife, Hiatts Speedkey magnetic policetraining handcuffkey; ($34,005). 108 Other Supplies Practice ammo, duty ammo, weapon repair, replacement gas, semmunition training pro- gram,less lethal devices/munitions, chemical munitions, SOU equipment maintenanceire- placement,SOU hydration packs, scene IigFits, government procurement, supplies for traffic unit program, ASP Red Gun simulators; ($18,500). 110 Postage/UPS/Federal Express Postage; ($90). 112 ComputerSoftware Scheduling software, crime scene software, crime analysis software; ($1,824). 202 Buildings and Structures Maintenance Elevatorservice,tyindows, doors and locks, air conditioning maintenance and repairs, interior paint, flooring and carpet cleaning, repairs to securitycameras, repairstoexterior/surround- ings and electrical repairs, building remodel- ing, K-9flea prevention; ($21,000). 122 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS 203 Maintenance Contracts -City Garage Maintenancecontractwith CityGarageformain- tenance ofdivisionvehicles, includes laborfor repairs performed at City Garage; ($37,076). 204 Parts -City Garage Parts necessary to repair division vehicles through City Garage; ($20,976). 205 Office Equipment Maintenance Maintenance fortwo copiers,13 printers, type- writerand calculators, TLETS 24/7 telephone support maintenance contract; ($4,560). 206 Instruments &Apparatus Maintenance Repairs to radios, radars, cell phones and mobile video cameras; ($5,472). 212 Repairs -Not City Garage Carwashes,tires, inspections,floormats,bike repairs, other miscellaneous repairs not per- formed atCityGarage. lncludesstriping ofnew patrol units; ($8,208). 301 Telephone Service Long distance, local service, lease telephone equipment,leasecellularservice; ($25,303). 302 Light and Power Electricity service; ($23,500). 303 Natural Gas Natural gas utility; ($1,642). 304 Waterand Sewer Waterand sewerutility; ($900). 306 Special Services KSTAR, Hill Country Crisis Council, TRIAD, veterinary care for K9 unit; ($9,120). 308 Prisoner Support Paymentforuseof jail and medical supportfor City prisoners and sexual assault victims; ($36,000). 311 Network Services Criminal data base networks and training net- works; ($2,000). 313 Hire of Equipment Range fees, alpha pagers, numeric pagers, LCRAfees; ($10,213). 316 Advertising Sex offenderregistrationprngram; ($912). 317 Employment Physicals Psychological testing for new officers; ($456). 402 Dues and Subscriptions Penal and traffic code books, legal updates and professional dues to law enforcement or- ganizations, includingtheTexasPoliceChiefs Association, Texas Police K-9 Association, Texas Narcotics Officers Association and Texas Tactical Police Officers Association; ($2,280). 405 Other Charges Radiotowerlease, Aethermaintenanceagree- ment; ($7,976). 503 Motor Vehicles Five marked patrol carswithwarranty, $118,750; one K-9 unit, $24,000; equipmentfor new pa- trolunits, $24,000; ($166,750). 504 Machinery, Tools and Equipment 45 caliber Kimber pistols; ($3,600). GENERAL FUNDS 123 THE. CITYOF KERRVILLE, TEXAS DIVISION-Animal Control DIVISION NUMBER - 01-816 DEPARTMENT -Police PERSONNEL SCHEDULE: There are no budgeted positions in this depart- ment. DIVISION DESCRIPTION: The animal control function of the City has been contracted to Kerr County beginning in fiscal year 1998/99. No expenditures will be made from this division with the exception of the payments undercontractto KerrCounty. DIVISION EXPENDITURE ANALYSIS DEPARTMENT DIVISION NAME DIVISION NUMBER ACCT. ACTUAL NO. ACCOUNT NAME 2000-01 MISCELLANEOUS SERVICES 306 Special Services 59 959 Total Miscellaneous Services 59.959 Total $59,959 Police Animal Control 01-816 AMENDED APPROVED ACTUAL BUDGET BUDGET 2002-03 2003-04 2004-05 71 238 75 788 76 344 71,238 75.788 76.344 $71,238 $75,788 $76,344 ACTUAL 2001-02 66 949 66.949 $66,949 DESCRIPTION OF EXPENDITURES 306 Special Services Contractwith KerrCountyforshelterservices, $36,716; Contractwith Kerr County for animal control services, $39,628; ($76,344). >24 2004-05 ANNUAL BUDGET THE C/TY OF KERRVILLE, TEXAS DEPARTMENT -Fire DIVISION -Fire DIVISION NUMBER - 01-821 DIVISION DESCRIPTION: The Fire Division is supervised by the Fire Chief as managed by the City Manager and is within the Fire Department. The Fire Division's primary objective is topro- videtwenty-fourhourprotection 365 daysofthe yearforlifeandproperty. Thefiredivisiondoes this through fire suppression, rescue, first re- spondingwith EMS, and fire prevention within the City of Kerrville. We man three fire stations with fire and EMS personnel strategically lo- cated within the City limits. The Fire Division maintains a contract with the Countyto provide fire protection, and rescue operations outside the City limits. The Fire Division does most of the continuing education training that's required by the State of Texas for Certification. We maintain approximately 1,000 fire hydrants in- side the City limits. We pre-fire plan busi- nesseswithin the City. We maintain the build- ingsand the grounds for all of the fire depart- mentproperty. All fire shift personnel are cross- trained in order to man the ambulances on a rotating basis. The Fire Chief is also the Emer- gencyManagement CoordinatorfortheCities of Kerrville, Ingram and the Countyof Kerr. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Reduced our ISO insurance rating from a four to a three, which reduced the insurance rates by 2%. • Moved the EMS office to the 911 office building. • The EIC approved the purchase of a new pumperto replace a 1981 fire truck, which we received in May. • Promoted the Training Chief to the Assis- tantChief position. • The fire department had three fire person- nel complete 25 years, one 20 years, one 15 years, and three 10 years in this years budget. DIVISION FIVE-YEAR GOALS: • Replace the 1982 fire truck. • Relocate the Central Fire station. • Evaluate need forstations atTown Creek- Harper road, Comanche Trace, and Airport areas. • Begin the construction of fire station #4 in the 2005 budget. • Hire a new training officer to replace va- cancy left by promotion to assistant chief. • Replace the 1983 rescue truck. 2004-05 OBJECTIVES: • Reduce the City'slSOratingfromathreeto atwo,therebyreducingthe insurance by8%for all citizens of the City of Kerrville. • Relocate fire administration office. • Repainttrainingtower. • Continue the firefighter paramedic reim- bursementprogram. GENERAL FUNDS 125 •.r THE CI TY OF KERRVILLE, TEXAS Fire Division (cont.) PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS FY FY FY FY FY EMPLOYEETITLE 00-01 01-02 02-03 03-04 04-05 Fire Chief 1 1 1 1 1 Assistant Fire Chief 0 0 0 1 1 Battalion Chief 3 3 3 3 3 Chief Training Officer 1 1 1 0 0 Lieutenant 9 9 9 9 9 Fire Apparatus Driver 10 10 12 12 12 Fire Fighter 14 15 15 15 15 Secretary -Fire 1 1 1 1 1 TOTAL FULLTIME POSITIONS 39 40 42 42 42 TOTAL PARTTIME POSITIONS 0 0 0 0 0 2004-05 STAFFING CHANGES: None. DIVISION PERFORMANCE MEASURES APPROVED SALARY GRADE Unclassified 44 47 43 42 41 53 ACTUAL ACTUAL ACTUAL PROJECTED PROJECTED 2001 2002 2003 2004 2005 Total Response Calls 6,031 6,281 6,367 6,400 6,500 126 2004-05 ANNUAL BUDGET THE C/TY OF KERRVILLE, TEXAS DIVISION EXPENDITURE ANALYSIS DEPARTMENT Fire DIVISION NAME Fire DIVISION NUMBER 01-821 AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 PERSONNELSERVICES 001 Salaries and Wages $1,324,413 $1,461,170 $1,542,749 $1,652,851 $1,727,022 002 Overtime 60,820 127,163 53,714 70,000 70,000 003 Temporary Help 1,334 972 384 300 0 004 Longevity 23,410 25,188 26,205 26,549 28,562 005 Social Security 108,146 124,879 122,904 143,215 149,372 006 Retirement 180,357 205,811 216,445 227,827 237,630 007 Group Insurance 222,567 237,954 255,853 271,789 275,713 010 Professional Development 15,736 16,322 20,960 20,400 20,300 011 Local Meeting Expenses 36 38 26 50 50 012 Education Incentive 60.640 69,155 110.929 125.500 125.403 TotalPersonnelServices 1,997,459 2,268,651 2,350,169 2,538,481 2,634,052 SUPPLIES AND MATERIALS 101 Office Supplies 1,534 2,313 1,346 2,200 1,300 102 Small Tools and Equipment 3,874 10,704 5,324 11,025 0 103 Chemical and Medical Supplies 2,439 2,020 3,057 3,105 3,860 104 Fuel and Oil Supplies 7,118 7,333 9,838 10,350 17,208 +~r 105 Food Supplies 3,728 3,994 4,691 4,700 4,700 106 Janitorial Supplies 5,692 6,397 7,962 7,000 7,000 107 WearingApparel 20,952 17,492 16,239 22,450 19,000 ~r 108 OtherSupplies 89 170 296 500 1,100 110 Postage/UPS/Federal Express 27 49 7 100 100 111 ComputerSoftwarePurchases 0 0 4. 0 0 ~.r Total Supplies and Materials 45,453 50,471 48,764 61,430 54,268 MAINTENANCEAND REPAIRS Mr 201 Land Maintenance 30 8 0 200 300 202 Buildings & Structures 7,034 7,131 10,340 10,950 8,800 203 Maint. Contracts -City Garage 15,924 20,400 20,676 20,767 20,767 ~ 204 Parts -City Garage 6,076 10,983 11,731 10,000 9,000 205 Office EquipmentMaintenance 696 1,096 862 1,100 1,100 206 Instruments & Apparatus Maint. 11,105 6,729 6,289 8,900 10,603 r 212 Repairs -Not City Garage 6,321 2.929 4.322 5.000 3.190 Total Maintenance and Repairs 47,186 49,277 54,220 56,917 53,760 GENERAL FUNDS 127 THE CI TY OF KERRVILLE, TEXAS Fire Division Expenditure Analysis (cont.) AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 MISCELLANEOUS SERVICES 301 Telephone Service 6,092 7,696 8,165 8,812 9,000 302 Light and Power 24,436 20,115 24,678 20,000 25,000 303 Natural Gas 4,557 2,453 4,022 4,500 5,500 304 Water and Sewer 2,305 3,411 2,994 4,000 4,000 306 Special Services 2 0 4,908 873 1,400 313 Hire of Equipment 0 168 268 1,872 1,872 317 Employment Physicals 1,378 1,440 2,860 2,012 2,400 388 Leases 0 0 0 11.604 0 Total Miscellaneous Services 38,770 35,283 47,895 53,673 49,172 SUNDRYCHARGES 401 Certificates, Awards, Etc. 1,882 1,480 1,580 1,800 1,700 402 Dues and Subscriptions 735 696 957 900 900 405 OtherCharges 4,125 4,125 4,706 7,000 9,003 408 Emergency Management 6.907 8.029 8.183 10.000 9.000 TotalSundryCharges 13,649 14,331 15,426 19,700 20,603 CAPITAL OUTLAY 502 Buildings & Structures 0 0 0 0 0 503 Motor Vehicles 15,703 0 0 0 0 504 Machinery, Tools & Equipment 834 0 571 9,000 0 505 Office Equipment 0 0 0 0 0 506 Instruments & Apparatus 13,804 0 1,999 4,500 0 513 Grant Match 0 4,290 4,382 8,600 0 514 Miscellaneous Capital Outlay 0 25.000 0 0 0 Tota! Capital Outlay 30,341 29,290 6,952 22;100 0 ACTING POSITION 001-21 Salaries and Wages 5,014 7,602 0 10,000 10,000 002-21 FLSA Overtime 10,844 13,442 0 13,000 13,500 005-21 FLSA Social Security 795 1,300 1,503 1,400 1,400 006-21 FLSA Retirement 1,321 2,164 2,546 2,500 2,600 007-21 FLSAGroup Insurance 1.350 2.114 3.086 3,200 3.200 Total Acting Positions 19,323 26.621 7.135 30.100 30.700 Total $2,192,181 $2,473,924 $2,530,563 $2,782,401 $2,842,554 >28 2004-05 ANNUAL BUDGET `+rrr THE CI TY OF KERRVILLE, TEXAS DESCRIPTION OF EXPENDITURES 002 Overtime 104 Fuel and Oil Supplies Unleadedfuel, dieselfuel, petroleum products fordivision vehicles and equipment; ($17,208). Compensation forwork performed beyond 40 or 53 hours per week; ($70,000). 010 Professional Development Aircraftemergenciesforfirepersonnel, $1,700; A&M spring school, $1,375; A&M HazMatTech- nical school, $1,375; A&M annual municipal school, $1,850; annual chlorine response re- fresher training, $1,000; Fire Chief confer- ences, $2,000; TFCA conference, $1,600; fire service instructor conference, $750; Officer 1 online course-2 people, $600; Officer II online course, $600; dive rescue recovery competi- tion, $1,200; swiftwaterclass, $850; miscella- neous schools and seminars, $450; IFSTA manuals, $400; training videos, $750; physical fitness training, $3,600; ($20,300). 011 Local Meeting Expenses Expenses relating to meetings held in the local area, includes one day trips to Austin or San Antonio; ($50). 012 Education Incentive Payment for attaining various levels of state certification; ($125,403). 101 Office Supplies Supplies used for the fire suppression office such as letterhead, copy paper, stamps, print- ingcosts; ($1,300). 103 Chemical and Medical Supplies Fire Quench, $160; zeolite absorbant, $300; micro blaze out, $1,700; sorbital absorbent, $1,000; first aid kit supplies, $200; hepatitis B shots, $500; ($3,860). 105 Food Supplies Coffee supplies, Gatorade; ($4,700). 106 Janitorial Supplies Cleaning supplies, disinfectants, sanitarysup- plies; ($7,000). 107 Wearing Apparel Uniforms, firefighting gear, t-shirts, caps, badges, work coveralls, jumpsuits, physical fitness shorts, belts, uniform coats; ($19,000). 108 Other Supplies Barricade tape, camera and VCR supplies, rescue supplies, chairs; ($1,100). 110 Postage/UPS/Federal Express Shipping charges; ($100). 201 Land Maintenance Fertilizer; ($300). 202 Buildings and Structures Maintenance Janitorial service for office, $1,500; pest con- trol, $300; repairsto building mechanical equip- mentand overhead doors, $5,000; new carpet in Station #3, $2,000; ($8,800). 203 Maintenance Contracts -City Garage Annual maintenance contractwith CityGarage formaintenanceondivisionvehicles,includes labor for repairs performed at City Garage; ($20,767). 129 GENERAL FUNDS THE CI TY OF KERRVILLE, TEXAS Fire Division Description of Expenditures (cont.) 303 Natural Gas Natural gas utilityservice; ($5,500). 204 Parts -City Garage Parts to repairdivision vehicles at City Garage; ($9,000). 205 Once Equipment Maintenance Maintenance for copier, typewriter and com- puters; ($1,100). 206 Instruments &ApparatusMaintenance Radio repairs, $2,000; replacement batteries for portable radios, $300; annual bench and flowtestof air paks, $1,000; annual calibration of gas monitor, $200; gas monitor sensor re- placement, repair, and bump test cylinders, $1,000; H2S sensor to gas detector, $325; annual fittesting of all air masks, $850; CI P dive regulators, $1,700; air analysis testing for 3 air compressors and cascade systems, $1,488; test air bottles and fire extinguisher inspec- tions, $200; annual certification of hazmat suits, $100, repair to TVNCRs, $100; replace two Plectron and radio base, $900; replacement pagers, $210; ($10,603). 212 Repairs -Not Cify Garage Vehicle inspections, tires, repairs to vehicles not performed at City Garage, $3,000; Ward Diesel filter regeneration for new truck, $190; ($3,190). 301 Telephone Service Local, long distance, fax line, cell phone ser- vice; ($9,000). 302 Light and Power Electricityservice; ($25,000). 304 Waterand Sewer Waterand sewerutilityservice; ($4,000). 306 Special Services Testing of aerial ladder and ground ladders, $1,000; temporary help forfill in when secretary is off, $400; ($1,400). 313 Hire of Equipment Pagerrental; ($1,872). 317 Employment Physicals Stress tests, blood work, pulmonary function physicalsforfirefighters; ($2,400). 401 Certificafes, Awards, Etc. State certifications, certificates, service awards; ($1,700). 402 Dues and Subscriptions National Fire Professionals Association, The Managers Legal Bulletin, RL Polk directory, Kerrville DailyTimes; ($900). 405 Other Charges Radiotowerfees; ($9,003). 408 Emergency Management Emergency management program; ($9,000). 001 Acting Position Salaries Classification payto fill vacancy in higherclas- sification; ($10,000). 002 FLSA Overtime Compensation forfirefighters working over 53 hours perweek; ($13,500). 130 2004-05 ANNUAL BUDGET THE CI TY OF KERRV/LLE, TEXAS 005 Social Security Social securityforacting position pay; ($1,400). 006 Retirement Retirementforactingpnsition pay; ($2,600). 007 Group Insurance Group health insurance for acting position; ($3,200). ~~r- ~. ~. GENERAL FUNDS 131 THE C/TY OF KERRVILLE, TEXAS DEPARTMENT --Fire DIVISION -Fire Prevention DIVISION NUMBER - 01-826 DIVISION DESCRIPTION: The Fire Prevention Division is supervised by the Fire Marshal as managed bythe Fire Chief within the Fire Department. Fire prevention, through publicawareness and education, is a function of the Fire Marshal's office. New construction inspection and en- forcement of City and State fire codes is an- otherpart of this division. The Fire Marshal's office conducts fire investigations and also investigates any criminal or accidental inci- dents asthey relate to explosives or hazardous materials. This division is also responsible for maintaining all fire reports and records. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Adopted the International Fire Code. • Continued work on getting addresses posted on businesses and residents • Rewrote the Hazard Mitigation Annex for Kerrville, Ingramand KerrCounty • Wrote the Hazard Analysis Document for Kerrville, Ingramand KerrCounty • Authorized by the Texas Environmental Quality Commission to control the rules and regulations ofcontrolled burning insidethe City limits. DIVISION FIVE-YEAR GOALS: • Due to City growth and expansion another inspector is needed to keep up with growing workload. • Attend schoolsto staycurrent on fire and life safetycodes. This office is responsible for an on going and continuing fire and life safety inspection pro- gram ofall existing buildings within the City and blue print review of new construction. Hospi- tals,nursing homes, schools, and daycarefire drills and evacuation procedures are tested and monitored. This office also provides in- vestigativesupporttotheCountyandneighbor- ing communities. 2004-05 OBJECTIVES: • Move into the new fire administration of- fices. • Use hand held instruments tofill out inspec- tionforms inthe field. 132 2004-05 ANNUAL BUDGET ~"' THE CI TY OF KERRV/LLE, TEXAS PERSONNEL SCHEDULE: NUMBEROFBUDGETEDPOSITIONS APPROVED FY FY FY FY FY SALARY ~,,, EMPLOYEETITLE 00-01 01-02 02-03 03-04 04-05 GRADE 'r'"' Fire Marshal 1 1 1 1 1 44 Deputy Fire Marshal 1 1 1 1 1 43 TOTAL FULLTIME POSITIONS 2 2 2 2 2 TOTALPARTTIMEPOSITIONS 0 0 0 0 0 2004-05 STAFFING CHANGES: None. gar ~'' DIVISION PERFORMANCE MEASURES ACTUAL ACTUAL ACTUAL PROJECTED PROJECTED 2001 2002 2003 2004 2005 ~~,, Reports Processed 6,040 6,384 6,464 6 ,560 6,650 Fire Safety Inspections Conducted 1,020 960 975 975 1,000 Fire Investigations Conducted 43 36 31 35 35 Plan/Plat Reviews Conducted 145 89 71 90 95 Complaints Worked 86 21 29 35 40 Citations Issued 56 34 79 79 80 ~,,, Conviction Rate N/A N/A 96% 95% 95% Extinguisher/Fire Drills 10 4 19 15 20 Meetings Attended 137 345 543 500 550 ~ OtherTasks 317 486 409 420 450 Presentations 39 86 58 60 65 Code Researches 145 101 122 130 140 wr.r GENERAL FUNDS 133 THE CITY OF KERRI//LLE, TEXAS DIVISION EXPENDITURE ANALYSIS DEPARTMENT Fire DIVISION NAME Fire Marshal DIVISION NUMBER 01-826 AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNTNAME 2000-01 2001-02 2002-03 2003-04 2004-05 PERSONNELSERVICES 001 Salaries and Wages $76,931 $77,059 $89,410 $90,958 $94,298 002 Overtime 462 387 956 550 550 004 Longevity 2,040 1,200 1,239 1,296 1,344 005 Social Security 5,999 5,771 6,507 7,283 7,542 006 Retirement 9,909 9,833 11,515 11,733 12,139 007 Grouplnsurance 12,196 15,029 17,914 17,880 17,880 010 Professional Development 1,524 985 1,648 2,167 2,167 011 Local Meeting Expenses 21 0 20 32 75 012 Education Incentive 2,146 2,112 2,342 2,400 2,400 Total Personnel Services 111,228 112,377 131,551 134,299 138,395 SUPPLIES AND MATERIALS 101 Office Supplies 146 379 1,384 1,350 1,350 102 Small Tools and Equipment 91 514 463 676 466 103 Chemical and Medical Supplies 156 93 159 50 50 104 Fuel and Oil Supplies 839 734 1,071 1,300 1,400 105 Food Supplies 0 0 0 35 45 107 Wearing Apparel 400 438 564 800 800 108 OtherSupplies 855 1,317 1,159 3,000 3,500 111 Computer Hardware Upgrades 0 0 0 0 400 112 ComputerSoftwarePurchries 0 1.180 0 160 0 Total Supplies and Materials 2,487 4,655 4,800 7,371 8,011 MAINTENANCEAND REPAIRS 203 Maint. Contracts -City Garage 1,812 2,064 2,101 2,101 2,300 204 Parts -City Garage 103 601 277 900 900 205 Office Equipment Maintenance 395 395 1,447 695 695 206 Instruments & Apparatus Maint. 0 159 60 150 160 212 Repairs -Not City Garage 76 54 125 550 550 Total Maintenance and Repairs 2,386 3,273 4,010 4,396 4,605 134 2004-05 ANNUAL BUDGET ``''` THE C/TY OF KERRV/LLE, TEXAS AMENDED APPROVED ~tirr ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNTNAME 2000-01 2001-02 2002-03 2003-04 2004-05 ~rr• MISCELLANEOUS SERVICES 301 Telephone Service 69 462 484 780 780 302 Light and Power 0 0 0 0 0 ~r-' 303 Natural Gas 0 0 0 0 0 304 Waterand Sewer 148 132 124 200 200 313 Hire of Equipment 323 305 192 192 322 irr 316 Advertising 92 125 101 160 190 Total Miscellaneous Services 631 1,024 901 1,332 1,492 SUNDRYCHARGES 401 Certificates, Awards, Etc. 0 0 0 50 50 402 Dues and Subscriptions 300 303 323 375 375 405 OtherCharges 0 156 0 0 0 TotalSundryCharges 300 459 323 425 425 CAPITALOUTLAY 505 Office Equipment Capital 0 0 0 1,375 0 Total Capital Outlay 0 0 0 1,375 0 Total $117,031 $121,788 $141,585 $149,198 $152,928 DESCRIPTION OF EXPENDITURES ~..- 002 Overtime Compensation for work performed beyond normalworkweek; ($550). 010 Professional Development Continuing education training in life and fire safety, fire investigations, lawenforcement stan- dards as required by Texas Fire Commission and Commission on Law Enforcement; ($2,167). 011 Local Meeting Expenses Meeting expenses in local area; ($75). 012 Educationallncentive Payment for attaining various levels of state certification; ($2,400). 101 Office Supplies Citation books, no smoking signs, computer supplies, inspection forms, permits, letterhead, envelopes, business cards, copiertoner, 911 stickers, business ID stickers; ($1,350). 102 Small Tools and Equipment Hand held PDA; ($466). GENERAL FUNDS >35 THE C/TY OF KERRV/LLE, TEXAS Fire Prevention Division Description of Ependitures (cont.) 103 Chemical and Medical Supplies First aid supplies, photographic development supplies; ($50). 104 Fuel and Oil Supplies Unleaded fuel, petroleum products fordivision vehicles; ($1,400). 206 Instruments &Apparatus Maintenance Radio repairs, pager equipment repairs; ($160). 212 Repairs - Nof City Garage Vehicle inspections, car washes, fire extin- guisherinspections, painttouchup; ($550). 301 Telephone Service Long distance service, cell phone; ($780). 105 Food Supplies Candyforchildrenpvograms; ($45) 107 Wearing Apparel Bunkergear, clothing allowances; ($800) 108 Other Supplies Ammunition, training tapes, fire prevention sup- plies for_schoolsand day cares, National Fire Protection manuals, penal codes, fire and build- ingcodes; ($3,500). 111 Computer Hardware Upgrades Hand held computerdevices; ($400). 203 Maintenance Contracts -City Garage Annual maintenance contractwith City Garage fordivision vehicles, includes laborforrepairs performed at City Garage; ($2,300). 204 Parts -City Garage Parts used to repair division vehicles at City Garage; ($900). 205 Office Equipment Maintenance Maintenance on fire and EMS report writing software; ($695). 304 Waterand Sewer Waterand sewerutility; ($200). 313 Hire of Equipment Pagerrentals; ($322). 316 Advertising Fire prevention and promotional materials; ($190). 401 Certificates,Awards, Etc. Special recognition forfire department and/or public for life and fire safety; ($50). 402 Dues and Subscriptions Dues for memberships to professional affilia- tions and subscriptions to professional publi- cations; ($375). 136 2004-05 ANNUAL BUDGET err' '`''~'~ THE CITYOFKERRVILLE, TEXAS DEPARTMENT -Development and Public HIGHLIGHTS OF FISCAL YEAR 2003-04: Works DIVISION -Planning and Geographical I nfor- mationSystems (GIS) DIVISION NUMBER - 01-840 DIVISION DESCRIPTION: The Planning Division is supervised bythe City Plannerand iswithin the Departmentof Devel- opmentand PublicWorks. The Division is responsible to the City Council, the Planning & Zoning Commission (P&Z), the Zoning Board of Adjustment (ZBA), the Com- prehensive Plan Review Committee (CPRC), as well as citizens and developers. The Division is responsible forthe administra- tion of the Unified Development Code (UDC) and the City's Comprehensive (Master) Plan. The Planning Division works with the Construc- tionServices and Engineering Divisions to be part of aone-stop information source for land development related laws within the City limits and its ETJ. The Planning Division manages the reviewof all zoning and subdivision (platting) cases, as well as otherdevelopment related projects re- quired bythe Unified Development Code. The Division manages the Development Re- view Committee (DRC): a City/County/State committee that reviews and comments on all development projects that need the P&Z, ZBA, orCityCouncil approval. The Division manages the City's Geographical Information System (GIS). • Installation ofthe City's online mapping sys- tem that allows Internet users access to the City's geographic data. • RevisionoftheCity'ssidewalkconstruction ordinance. • Making the reviewof projects bythe Devel- opment Review Committee 100% electronic; allowing review and comment of projects by email, reducing the time spent delivering indi- vidualprojects. DIVISION FIVE-YEAR GOALS: • Annually update the Unified Development Code (UDC), as necessary, and insure its adherence to the Comprehensive Plan. • Continued Improvement of the Division's web page; have as much information as is in the Division's office. • Expansion of the Internet Mapping Server (IMS)to include morefunctions and data. 2004-05 OBJECTIVES: • Review and adoption of the Unified Devel- opmentCode (UDC). • Create checklists forcitizens and develop- ers for all projects requiring review under the UDC. • Improve Division'swebsite to bemore aes- theticallypleasing and to allowforeasier navi- gation. • Encourage the use of the City's Internet Mapping Server(IMS) bycitizens, developers, and City staff. • IncorporatenewzoningdataintothelMS. • Completion of an agreement between the Cityand Countywith regards to reviewof sub- divisions. • Completion of a City annexation plan. GENERAL FUNDS 137 THE C/TY OF KERRI//LLE, TEXAS Planning and GIS Division (cont.) PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS APPROVED SALARY GRADE FY FY FY FY FY EMPLOYEETITLE 00-01 01-02 02-03 03-04 04-05 Directorof Planning 1 1 1 1 1 Planner) 1 1 1 0 0 Code EnforcementOfficer 0 2 2 0 0 Administrative Assistant 1 1 1 0 0 TOTAL FULLTIME POSITIONS 3 5 5 1 1 TOTAL PARTTIME POSITIONS 0 0 0 0 0 2004-05 STAFFING CHANGES: None. DIVISION EXPENDITURE ANALYSIS DEPARTMENT DIVISION NAME DIVISION NUMBER ACCT. NO. ACCOUNTNAME PERSONNELSERVICES 001 Salaries and Wages 003 TemporaryHelp 004 Longevity 005 Social Security 006 Retirement 007 Grouplnsurance 010 Professional Development 011 Local Meeting Expenses Total Personnel Services SUPPLIESAND MATERIALS 101 Office Supplies 102 Small Tools & Equipment 103 Chemical and Medical Unclassified Development Services and Public Works PlanningandGlS 01-840 AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 $119,156 $152,526 $150,567 $51,002 $52,277 3,117 0 765 0 0 476 0 217 176 224 8,747 11,111 10,663 4,130 4,016 14,495 18,569 18,481 6,253 6,395 17,375 20,718 26,576 4,180 3,600 2,447 6,403 4,359 5,000 5,000 336 322 931 500 500 166,149 209,649 212,559 71,241 72,012 2,701 3,535 2,810 4,000 4,100 0 2,459 4 250 250 4 44 18 0 0 138 2004-05 ANNUAL BUDGET "'~""' THE CI TY OF KERRV/LLE, TEXAS AMENDED APPROVED '~ ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 'wr 104 Fuel and Oil 387 858 1,212 100 0 107 Wearing Apparel 0 206 11 0 0 110 Postage/UPS/Federal Express 86 102 0 125 125 wrr~ 111 Computer Hardware Upgrades 0 0 0 0 3,500 Total Supplies and Materials 3,178 7,204 4,055 4,475 7,975 ~rrr MAINTENANCEAND REPAIRS 203 Maintenance Contracts -City 888 1,968 2,003 750 0 204 Parts -City Garage 18 323 365 0 0 +ww 205 Office Equipment Maintenance 0 257 0 85 0 212 Repairs Not City Garage 13 27 210 0 0 Total Maintenance and Repairs 919 2,575 2,578 835 0 err M ISCELLANEOUS SERVICES 301 Telephone Service 940 1,588 1,441 500 500 ~r 306 Special Services 0 5,577 939 0 1,000 313 Hire of Equipment 199 288 121 0 0 Total Miscellaneous Services 1,139 7,454 2,501 500 1,500 SUND RYCHARGES 402 Dues and Subscriptions 421 539 331 750 750 °~r,- TotalSundryCharges 421 539 331 750 750 CAPITAL OUTLAY ~r- 505 Office Equipment 0 5,295 0 0 0 512 ComputerSoftwarePurchases 0 0 1,124 0 0 Total Capital Outlay 0 5,295 1,124 0 0 ~+tr- Total $171,806 $232,716 $223,148 $77,801 $82,237 DESCRIPTION OF EXPENDITURES j 010 Professional Development 101 Office Supplies State planning conferences and seminars, Miscellaneous office supplies such as calen- $3,300; GIS education classes, $1,200; pro- dars,computersupplies,faxmachinesupplies, fessional registrations, $500; ($5,000). plotter supplies, paper, pens; printing costs; ;r.r ($4,100). 011 Local Meeting Expense Expenses related to meetings in the local area; ($500). GENERAL FUNDS 139 THEC/TYOFKERRI/ILLE, TEXAS Planning and G!S Division Description of Expenditures (cont.) 102 Small Tools and Equipment Small tools needed for plotter for geographic information system; ($250). 110 Postage/UPS/Federal Express Shipping costs; ($125). 111 Computer Hardware Upgrades Replace laptop; ($3,500). 301 Telephone Service Long distance, cell phone service; ($500). 306 Special Services Temporary administrative help; ($1,000). 402 Dues and Subscriptions Professional association membership dues; ($750). >40 2004-05 ANNUAL BUDGET vr- DEPARTMENT -Public Works ' DIVISION-Building Inspections DIVISION NUMBER - 01-842 DIVISION DESCRIPTION: New buildings and structures Remodeling of existing structures Enforcement of the Zoning Ordinance Subdivision planning and development '~` undertheauthorityoftheZoningOr- THE CI TY OF KERRVILLE, TEXAS The Building Inspection Division is supervised bythe Building Official, reporting tothe Director of Public Works, managed bythe City Manager and is within the Development Services De- partment.The Construction Development Divi- sionworks with the Environmental Health and Planning Divisions to be part of a one-stop information sourcefordevelopmentinside pri- vateproperty lines. The Building Inspection Division is responsible for the inspection and acceptance of private and public structures and facilities for compli- ance with codes, ordinances and specifica- tions, as well as develops said ordinances for presentation to City Council for review. This includes: HIGHLIGHTS OF FISCAL YEAR 2003-04: • Two Inspectors obtained eighteen re-certi- ficationsforthevariousbuilding codes. • Three I nspectors passed exams to become certified in seven new categories. • Three Inspectors attended classes and school on the building codes. • The Chief Building Official was involved in the Capital Area Building Official Association. The association participated in the Texas De- partment of Licensing and Regulation's State Task Force on Enforcement of state and local laws regarding contractors of the varioustrades. • The Departmentobtained a newcomputer software system to upgrade permit issuance and record keeping. DIVISION FIVE-YEAR GOALS: • Increase the level of proficiency of all In- spectorswith all the new codes through con- tinuingeducation and certification. • Continue education efforts with local con- tractors regarding the new building codes. • Updatethetechnologyofthedepartmentto increase speed and efficiency. • Create proper storage for plans and files. • Add a Plumbing Inspector to the dinance, State and Federal regula- department's staff. tions. 2004-05 OBJECTIVES: • Obtain additional code certifications through continuing education. • Improve workingrelationswithcontractors through bettercommunication. • Continue Implementation of the new Backflow Prevention Ordinance on existing hazardous sites in the City. • I mprove plan and records storage system. GENERAL FUNDS >4 THE C/TY OF KERR I//LLE, TEXAS Planning and GIS Division (cont.) PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS APPROVED FY FY FY FY FY SALARY EMPLOYEETITLE 00-01 01-02 02-03 03-04 04-05 GRADE Chief Building Official 1 1 1 1 1 26 Building Inspector 2 3 3 3 3 56 Code Enforcement Officer 1 0 0 0 0 Building Inspections Secretary I 0 0 0 1 1 Building Inspections Secretary II 0 0 0 1 1 Secretary/ Inspections 1 1 1 0 0 53 TOTAL FULLTIME POSITIONS 5 5 5 6 6 TOTAL PARTTIME POSITIONS 0 0 0 0 0 2004-05 STAFFING CHANGES: None. DIVISION PERFORMANCE MEASURES ACTUAL ACTUAL ACTUAL PROJECTED PROJECTED 2000-01 2001-02 2002-03 2003-04 2004-05 Building Permits Issued 324 238 267 319 325 Other Permits Issued 1,187 888 1,079 1,217 1 350 Totallnspections 4,259 3,640 4,703 5,225 , 5 300 Total Value of Buildings , Constructed or Remodeled 72,359,280 21,679,210 31,879,772 30,088,845 33,100,000 Total Expenditures $222,538 $215,890 $246,125 $255,213 $301 239 Total Inspection Revenue $206,279 $238,525 $256,356 $243,048 , $249 950 Expenditures Recovered 92.69% 110.48% 104.16% 95.23% , 82.97% 142 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS DIVISION EXPENDITURE ANALYSIS DEPARTMENT DevelopmentServices DIVISI ON NAME Construction Development DIVISI ON NUMBER 01-842 AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 PERSONNELSERVICES 001 Salaries and Wages $143,021 $143,687 $156,837 $164,694 $191,111 002 Overtime 1,225 3,571 5,962 6,400 6,700 003 Temporary Help 2,404 931 2,108 0 0 004 Longevity 1,104 1,200 472 564 820 005 Social Security 10,534 11,167 11,634 12,662 14,683 006 Retirement 17,654 18,075 20,013 20,876 24,093 007 Grouplnsurance 23,143 17,391 25,059 25,320 34,260 010 ProfessionalDevelopment 1,200 4,825 7,439 7,000 7,500 011 Local Meeting Expenses 428 414 326 200 200 Total Personnel Services 200,713 201,261 229,850 237,716 279,367 SUPP LIESAND MATERIALS 101 Office Supplies 1,446 5,558 2,895 2,250 3,125 102 Small Tools and Equipment 282 1,542 791 500 500 103 Chemical and Medical 42 190 596 650 650 104 Fuel and Oil Supplies 1,549 1,096 1,333 2,500 2,500 105 Food Supplies (24) 80 0 0 0 107 Wearing Apparel 423 230 68 425 425 Total Supplies and Materials 3,718 8,696 5,683 6,325 7,200 MAINTENANCEAND REPAIRS 203 Maint. Contracts -City Garage 1,932 1,632 2,492 2,492 2,492 204 Parts -City Garage 166 316 140 400 400 205 Office Equipment Maintenance 67 0 87 200 200 206 Instruments & Apparatus Maint. 0 0 0 0 0 212 Repairs -Not City Garage 128 147 128 700 700 Total Maintenance and Repairs 2,293 2,095 2,847 3,792 3,792 MISCELLANEOUS SERVICES 301 Telephone Service 647 1,488 1,440 1,780 1,780 306 Special Services 14,345 0 937 4,000 7,500 313 Hire of Equipment 412 572 554 600 600 Total Miscellaneous Services 15,404 2,060 2,931 6,380 9,880 SUNDRYCHARGES 402 Dues and Subscriptions 410 1,228 815 1.000 1,000 TotalSundryCharges 410 1,228 815 1,000 1,000 GENERAL FUNDS >43 THE C/TY OF KERR l//LLE, TEXAS Building inspection Division Expenditure Anaysis (cont.) AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 CAPITAL OUTLAY 503 Motor Vehicles 0 0 4,000 0 0 505 Office Equipment 0 550 0 0 0 Total Capital Outlay 0 550 4.000 0 0 Total $222,538 $215,890 $246,125 $255,213 $301,239 DESCRIPTION OF EXPENDITURES 002 Overtime Compensation for work beyond normal work week; ($6,700). 010 Professional Development Continuing education classes for inspectors, chief building official and secretary; ($7,500). 011 Local Meeting Expenses Expenses related to meetings in local areas, food supplies for board meetings held in City; ($200). 103 Chemical and Medical Supplies Lead test kits, annual fire extinguisher inspec- tionfor fire extinguishers in division vehicles; ($650). 104 Fuel and Oil Supplies Unleaded fuel, petroleum productsfordivision vehicles; ($2,500). 107 Wearing Apparel Steel toe boot allowance, safetygear, uniforms forone inspector; ($425). 101 Office Supplies Printed three copy slips for inspections, plan files, staplers and staples, pass fail stickers, miscellaneous office supplies; file cabinet; ($3,125). 102 Small Tools and Equipment Screwdrivers, tape measures, testing devices; ($500). 203 Maintenance Contracts -City Garage Annual contract with City Garage for mainte- nance of division vehicles, includes labor for repairs performed at City Garage; ($2,492). 204 Parts -City Garage Parts to repair division vehicles at City Garage; ($400). 144 2004-05 ANNUAL BUDGET ~r THE CI TY OF KERRVILLE, TEXAS 205 Office Equipment Maintenance 306 Special Services "' Maintenance as needed for computers, print- Demolition of condemned structures, removal ers, laminator; ($200). of debris and trash, mowing; ($7,500). 212 Repairs -Not City Garage 313 Hire of Equipment Vehicle inspections, tires, light bars, repairs Pagerrental; ($600). not performed at City Garage for division ve- hicles; ($700). 402 Dues and Subscriptions ~, Professional magazines and organizations; 301 Telephone Service ($1,000). Long distance service, four cell phones; ~"' ($1,780). GENERAL FUNDS >45 THE C/TY OF KERRV/LLE, TEXAS DEPARTMENT- Public Works and Develop- ment DIVISION -Code Enforcement DIVISION NUMBER - 01-843 DIVISION DESCRIPTION: The Code Enforcement Division is responsible to maintain the health, safety, and general wel- fare of the public. Code Enforcement officers inspectenvironmentalhszards, nuisanceviola- tions,unsafe building conditions and the viola- tions ofany fire, health, waterand wastewater, building regulation, public way and zoning codes. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Applied for and received $28,960.95 solid waste grantfrom AACOG to purchase surveil- lance equipment and related expenses to monitorknown illegal dump sites. • Resolvedmajorityofviolationsoutofcourt. • Purchased and implemented new Code Enforcementtrackingsnftware. • Identified three major illegal dump-sites, two resolved at this time. DIVISION FIVE-YEAR GOALS: • Purchase and implement surveillance equipment, digital cameras, and voice record- ers. • Purchase and implement DVDR upgrade forlaptops to enhance recording and presenta- tion ofsurveillance video, pictures and audio. • Establish public education program for neighborhood cleanup projects. • Assist Solid Waste Department in docu- mentation ofSpring-Cleanup progress. • Implementintra-departmentcomplaint/per- mitting procedures for Building, Health, Plan- ning,and Code Enforcement Division. 2004-05 OBJECTIVES: • Purchase and implement surveillance equipment, digital cameras, voice recorders. • Purchase and implement DVDR upgrade forlaptopto enhance recording and presenta- tion ofsurveillance video, pictures, and audio. • Assist Solid Waste Division in documenta- tion ofSpring-Cleanup progress. • Implementintra-departmentcomplaint/per- mittingprocedures for Building, Health, Plan- ning,and Code Enforcement Divisions. • Identify and track all existing billboard sign amortizations. Pursue sign removal where necessary. 146 2004-05 ANNUAL BUDGET ~rri ~r ~.. THE CI TY OF KERRV/LLE, TEXAS PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS APPROVED FY FY SALARY EMPLOYEETITLE 03-04 04-05 GRADE Senior Code Enforcement Officer 1 1 56 Code EnforcementOfficer 1 1 55 TOTAL FULLTIME POSITIONS 2 2 TOTAL PARTTIME POSITIONS 0 0 2004-05 STAFFING CHANGES: None. DIVISION PERFORMANCE MEASURES ACTUAL PROJECTED PROJECTED 2002-03 2003-04 2004-05 Total Violations Reported 700 656 800 Total Violations Abated 700 626 784 Violations Abated 100.00% 95.43% 98.00% Convictions 20 12 25 GENERAL FUNDS 147 THE C/TY OF KERRV/LLE, TEXAS DIVISION EXPENDITURE ANALYSIS DEPARTMENT Public Works DIVISION NAME Code Enforcement DIVISION NUMBER 01-843 PROJECTED APPROVED ACCT. BUDGET BUDGET NO. ACCOUNTNAME 2003-04 2004-05 PERSONNELSERVICES 001 Salaries and Wages $52,341 $54,504 005 Social Security 3,765 4,170 006 Retirement 6,395 6,639 007 Grouplnsurance 12,120 12,540 010 Professional Development 303 2,000 011 Local Meeting Expense 318 350 Total Personnel Services 75,242 80,203 SUPPLIES AND MATERIALS 101 Office Supplies 150 500 103 Chemicals and Medical 24 20 104 Fuel and Oil 700 1,000 107 WearingApparel 150 250 111 ComputerHardwareUpgrades 0 1.063 Total Supplies and Materials 1,024 2,833 MAINTENANCEAND REPAIRS 203 Maintenance Contracts 2,004 2,004 204 Parts -City Garage 75 500 212 Repairs -Not City Garage 50 200 Total Maintenance and Repairs 2,129 2,704 MISCELLANEOUS SERVICES 301 Telephone Service 726 800 306 Special Services 2,000 3,000 313 Hire of Equipment 0 0 Total Miscellaneous Services 2,726 3,800 SUNDRYCHARGES 402 Dues and Subscriptions 30 30 TotalSundryCharges 30 30 CAPITAL OUTLAY 503 Motor Vehicles 13.500 0 Total Capital Outlay 13.500 0 TOTALGENERALFUND $94,652 $89,570 148 2004-05 ANNUAL BUDGET ~'"' THE CI TY OF KERRVILLE, TEXAS DESCRIPTION OF EXPENDITURES 010 Professional Development Code enforcement conferences and classes; ($2,000). 011 Local Meeting Expenses Public relationsworkshop; ($350). 101 Office Supplies Miscellaneous office supplies such as calen- dars, computersupplies,paper, pens, etc. In- cludesprinting costsforspecialprojects; ($500). 103 Chemical and Medical Supplies Vehicle fire extinguisher inspections; ($20). 104 Fuel and Oil Supplies Fuel and oil products for division vehicles; ($1,000). 107 Wearing Apparel Rain gear; ($250). 111 Computer Hardware Upgrades Digital cameras, upgrade CDROM drive to DVDR, voice recorders; ($1,063). 203 Maintenance Contracts -City Garage Maintenance contracts for division vehicles, includes labor for routine maintenance and repairs; ($2,004). 204 Parts -City Garage Parts necessary to repair division vehicles at City Garage; ($500). 205 Office Equipment Maintenance Repairs or maintenance to office equipment; ($100). 212 Repairs - Nof City Garage State vehicles inspection fees, car washes, minor items necessary for vehicle operation not available through City Garage, such as windshield wipers, tires; ($200). 301 Telephone Service Long distance, cell phone service; ($800). 306 Special Services Mowing, cleaning, removal oftrees/rubbish on properties in violation of City codes; ($3,000). 402 Dues and Subscriptions Dues to professional organizations; ($30). GENERAL FUNDS 149 THE CI TY OFKERRV/LLE, TEXAS DEPARTMENT -Health DIVISION -Health DIVISION NUMBER - 01-844 DIVISION DESCRIPTION: The Health Division is responsible for sanita- tion inspection of all food establishments in- cluding kitchens in daycare centers, shelters, schools, nursing homes and hospital. Other inspections include annual renewal, special events, and follow-up, change of occupancy, bars and lounges, pools and spas, grease traps, smoking in public places, and the West Nile mosquito abatement program. The divi- sion joins in fire investigations; grease trap investigations and newestablishmentplan re- viewsand conferences. The primary mission is the prevention of food, water, and wastewater diseases through education and enforcement of state and local laws. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Established a formal communication sys- temwith TDH and SPMH to investigate envi- ronmental significant communicable disease cases in the City. • Continued with Certification, Re-Certifica- tion, Hazard Analysis Critical Control Point Program (HACCP), Food Handler Classes and added special teaching/speaking engage- mentsoutsidetheCitylimitswithorganizations with the potential to impact food safety inside the City. • Dramatic increase in requestfortemporary vendors permits (approx. one perweek). • Completed new Animal Ordinance to ac- commodatethe growing number of animal is- suesassociated with the population growth in the City. • Participated in the task force for disaster preparedness. • Supervised the planning and opening of eleven newestablishments infirsteightmonths of fiscal year. DIVISION FIVE-YEAR GOALS: • Review, update and re-write the Kerrville City Food Ordinanceand presenttoCouncilfor approval. • Review need for Hotel /Motel inspections and prepare ordinance if required. • Continue to monitorand update Emergency Management Health Annex as required. • Participate with other organizations to co- ordinateEmergency Management plans. • Educate, assist with implementation and enforce Hazard Analysis Critical Control Points (HACCP) requirements in nursing homes, schools, shelters, medical facilities and other organizations serving food to immune compro- misedindividuals. >50 2004-05 ANNUAL BUDGET ~rr+ THE CI TY OF KERRV/LLE, TEXAS • Prepare and teach biological and chemical terrorism as it applies to food manufacturing, storage, shipping, identification and reporting on the local level. 2004-05 OBJECTIVES: • New City Food Ordinance. • Complete research analysis for proposed Hotel /Motel Sanitation Ordinance. • Continue with video lending library educa- tionprogram. • Adopt new State rules for food manager's certification and re-certification, educate res- taurantowners/managers. • Join restaurantassociation and participate in promotion of Kerrville restaurants. • Prepare and present SOP (crisis manage- ment)for restaurants that sufferelectricalout- age,sewer back-up, fire and water outage. • Program to certify Spanish speaking food managers. PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS APPROVED FY FY FY FY FY SALARY EMPLOYEETITLE 00-01 01-02 0 2-03 03-04 04-05 GRADE Health Official 1 1 1 1 1 26 i"~"' Health Specialist I 0 0 1 1 1 57 Health Specialist (part-time) 1 1 0 0 0 TOTAL FULL TIME POSITIONS 1 1 2 2 2 TOTAL PARTTIME POSITIONS 1 1 0 0 0 2004-05 STAFFING CHANGES: None. GENERAL FUNDS 15 ~ THE CITYOFKERRI//LLE, TEXAS DIVISION PERFORMANCE MEASURES ACTUAL PROJECTED PROJECTED 2003 2004 2005 Food Service Inspections Restaurants: Full Service 83 105 125 Fast Food 62 104 125 Bakeries 4 12 14 Deli's 36 32 34 Follow-up 15 12 12 Convenience Stores 30 30 32 Hotel Restaurants/Clubs/Bars 34 28 32 Retirement /Day Care Center /Shelters /Hospitals /Schools 71 146 140 Super Markets (departments inspected and counted seperately) 115 52 60 Super Market Follow-up Inspections 4 10 5 Sno Cones /Ice Cream Stores 1 6 10 Caterers 2 8 10 Special Events /Temp Vendors /Other Activities 104 18 20 Complaint Investigations 39 70 80 Environmental Inspections Swimming Pools & Spas 29 27 28 Grease Trap Investigations 454 800 800 Fire Investigations 0 1 1 Sewer Back Up and Water Line Breaks 2 1 1 Smoking Investigations 7 12 12 Mosquito Control Complaints 18 36 36 OtherActivities Conferences: Food Protection 101 14 15 Environmental 24 4 10 Plan Reviews 10 18 6 Renewal TDH Inspections (Yearly childcare, foster homes, etc) 13 6 12 Pre-operational Inspections 14 10 18 Recalls and Advisories (TDH) 1 2 2 Epidemiology 67 200 200 Global Mailings (200 each)Letters,Reminders,News Letters, Noti 39 70 70 Class Instruction (Food Handlers, HACCP, Church Groups) 36 17 24 Certificates and Permits Issued 615 686 700 Administrative (Mgm meet., Seminars, Conferences, Ordinance 28 40 40 152 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS DIVISION EXPENDITURE ANALYSIS DEPARTMENT DevelopmentServices DIVISION NAME Health ~ DIVISION NUMBER 01-844 AMENDED APPROVED ;rrv ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 PERSONNELSERVICES 001 Salaries and Wages $53,040 $55,361 $69,987 $67,962 $71,593 004 Longevity 348 392 444 476 168 005 Social Security 3,994 4,225 5,126 5,315 5,490 006 Retirement 4,787 5,042 8,156 8,154 8,740 007 Grouplnsurance 3,188 3,447 6,074 9,680 10,596 010 ProfessionalDevelopment 374 1,288 994 1,500 1,500 011 Local Meeting Expenses 50 54 53 250 250 Total Personnel Services 65,781 69,809 90,834 93,337 98,337 SUPPLIES AND MATERIALS 101 Office Supplies 1,482 505 628 1,800 1,000 102 Small Tools and Equipment 364 471 220 600 650 103 Chemicals and Medical 238 1,309 224 388 500 104 Fuel and Oil 216 149 236 300 350 107 WearingApparel 0 0 226 350 350 Total Supplies and Materials 2,300 2,434 1,534 3,438 2,850 rr-~ MAINTENANCEAND REPAIRS 203 Maintenance Contracts 1,116 1,440 1,466 1,200 1,200 204 Parts -City Garage 15 476 300 0 200 205 Office Equipment Maintenance 0 0 0 100 100 212 Repairs -Not City Garage 46 65 13 100 100 TotalMaintenanceandRepairs 1,177 1,981 1,779 1,400 1,600 MISCELLANEOUS SERVICES 301 Telephone Service 145 159 92 250 400 306 Special Services 0 0 0 0 0 313 Hire of Equipment 115 125 10 100 0 Total Miscellaneous Services 260 284 102 350 400 SUNDRYCHARGES 402 Dues and Subscriptions 40 40 125 200 200 TotalSundryCharges 40 40 125 200 200 ;~„+ GENERAL FUNDS 153 THE C/TY OF KERRV/LLE, TEXAS Health Division Expenditure Analysis (cont.) AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNTNAME 2000-01 2001-02 2002-03 2003-04 2004-05 CAPITAL OUTLAY 503 Motor Vehicles 0 0 12,227 0 0 505 Office Equipment 0 0 0 2.500 0 Total Capital Outlay 0 0 12.227 2.500 0 TOTALGENERALFUND $69,559 $74,548 $106,601 $101,225 $103,387 DESCRIPTION OF EXPENDITURES 010 Professional Development TDH seminars; state, national environmental health conferences; ($1,500). 011 Local Meeting Expenses Refreshments at special FSAB meetings and special presentations made bydivision; ($250). 101 Office Supplies Food handlers and HACCP certificates, per- mits,manifest booklets, forms; ($1,000). 102 Small Tools and Equipment Educationalvideosand suppliesforfood han- dlers/HACCP classes; ($650). 103 Chemical and Medical Supplies Mosquito larvae control briquets, fire extin- guisherinspection; ($500). 104 Fuel and Oil Supplies Petroleum productsfordivision vehicles; ($350) 107 Wearing Apparel Shirts with City logo; ($350). 203 Maintenance Contracts -City Garage Annual maintenancecontractwith CityGarage for maintenance on division vehicles, includes labor for repairs performed at City Garage; ($1,200). 204 Parts -City Garage Parts used to repair division vehicles at City Garage; ($200). 205 Office Equipment Maintenance Repairs to division office equipment on as needed basis; ($100): 212 Repairs -Not City Garage Carwashes, inspections, tires; ($100). 301 Telephone Service Long distance service, cell phone service; ($400). 402 Dues and Subscriptions Dues and subscriptions to professional affilia- tionsand publications; ($200). 154 2004-05 ANNUAL BUDGET ~r THE CI TY OF KERRV/LLE, TEXAS DEPARTMENT -Administration ~"~'' DIVISION -Airport Administration DIVISION NUMBER - 01-847 DIVISION DESCRIPTION: The Airport Administration division provides administration ofthe jointlyowned City/County airport. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Completed $1,878,840.70 Airportlmprove- mentProject (AIP), which encompassed land purchases, relocating the airport entrance road, expanding the aircraft parking apron and com- pletingarunwayoverlay(completedin 14days). Additionally, taxiway slurryseals, erosion seal coat to edges of the small runway, precision approach lighting (PAPI's) and striping were added to this project. This was a 90/10-grant project wherebythe FAAfunded 90 percentof the project and a local match of only 10 percent was required. • Finalized Airport Master Plan and submit- ted to TxDOTfor approval. • Acquired $150,000 Entitlement Grant to startanalrport-fencing project. • Acquired $30,000 Routine Airport Mainte- nance Program (RAMP) State Grant for ob- stacle clearing at the east end of the main runway and toward the airport-fencing project. • Developed and implemented an airport Leasetracking program wherebyover$11,000 of unpaid leases was captured and $5,500 in lost revenues. • Increased T-hangar occupancy rate from 50%toasustained 100%--resultingin$24,000 in increased revenues. • Executed new lease with Kerrville Aviation which led to construction of a 20,000 square foot hangar, resulting in a $5,294.88 increase in KerrvilleAviationlease revenuesforFY2004 ($7,942.32 annually), an increase in facilitytax base and amultimillion-dollar increase in the aircraft tax base. • Negotiated a new lease with Mooney Air- planeCompany containing all necessary key componentsto achieve full County, Board and GENERAL FUNDS 155 THE C/TY OF KERRV/LLE, TEXAS Airport Administration Division Highlights of Fiscal Year 2003-04 (cont.): • Citysupport and resulted in continuation of 200 plus jobs and $138,041 in taxes. • Expanded and renovated one airportfacil- ity,which allowed one of the airport businesses, BA Products, to expand their business opera- tions, resulting in an increase inventory tax base; an increase in employment by 4 addi- tional personnel & annual airport revenue in- crease of $11,273. • Received $300,000 local match funding for a general aviation terminal. • Hosted MooneyAircraft PilotsAssociation (MAPA), with approximately 490 people at- tending with 205 aircraft, purchasing 5,648 gallons of aircraftfuel in 5days and generating over$64,000 in revenues from the rental of 154 hotel rooms per night, totaling a rental for 786 rooms fora 5-day period. • Developed and bid new Airport Mowing Contractwas developed & bid correcting short- falls inairport mowing operations. • Replaced airportbeacon dueto insufficient lighting power. ©I`~'ISION FIVE-YEAR GORES: • Resolve issues surrounding the lack of a "Waiver to Airport Design Standards" that will affect futu re approaches. • Receive a complete FAA feasibility study forPrecisionApproaches intothe KerrvilleAir- port. • Acquire FAA funding to design and con- structthe relocation of the 12/30 parallel taxi- way. • Acquirefundingforpropertyacquisitionre- quired fortaxiwayrelocation. • Renovate building 17 & 18. • Finalize City/County leasing process. • Obtain closure for Mooneywaste ponds. • Develop procedures for coordinating air- portdevelopmentprojects. 2004-05 OBJECTIVES: • Complete Airport Fencing project. • Complete sanitary sewer project between Dugosh & fuel farm. • Complete waterline project around t-han- gars & the Drane hangar. • Complete repairofAirport Loop Road from Kerrville Aviation to and around corner by fuel farm. • Bid & construct GA Terminal with vehicle parking lot. • Acquire funding forelectronicgates. • Survey all leasehold areas on airport. • FinalizegrantfundingforMALSRs. • Scope the design and construction project forthe relocation ofthe 12/30 parallel taxiway. Identifyall based aircraftthat need to beon tax role. • Complete new Kerrville Aviation lease. • Acquire as builtdrawings,engineering struc- tureanalysis & code analysis for building 17 & 18. • Develop Airport Leasing Standards. • DevelopAirportZoningOrdinances. • Present a draft copy of Airport Minimum Standards to Airport Board. • Complete property purchases west of air- port. 156 2004-05 ANNUAL BUDGET ~rrr THE CI TY OF KERRV/LLE, TEXAS PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS APPROVED EMPLOYEETITLE FY SALARY 04-05 GRADE '"""' Airport Manager 1 26 TOTAL FULL TIME POSITIONS 1 TOTAL PARTTIME POSITIONS 0 2004-05 STAFFING CHANGES: Employee transferred from Airport Fund in FY05. DIVISION EXPEND ITURE ANALYSIS DEPARTMENT Administration DIVISION NAME Airport Administration DIVISION NUMBER 01-847 +t~r PROJECTED APPROVED ACCT. BUDGET BUDGET err NO. ACCOUNT NAME 2003-04 2004-05 PERSONNELSERVICES '~' 001 Salaries and Wages $0 $49,610 005 Social Security 0 3,795 006 Retirement 0 6,043 ~ 007 Group Insurance 0 3.600 Total Personnel Services 0 63.048 ~ TOTALGENERALFUND $0 $63,048 ~r-. GENERAL FUNDS 157 THE C/TY OF KERRVILLE, TEXAS DEPARTMENT -Business Programs DIVISION -Business Programs DIVISION NUMBER - 01-849 DIVISION DESCRIPTION: The Business Programs Department is charged with administrating the Main Street program and business development program for the City of Kerrville. The City of Kerrville earned Texas Main StreetstatusJanuary 1,1995with the primaryfunction of the Main Street program fostering developmentand revitalization within the downtown central business district. The City of Kerrville is a 2004 National Main Street City and has been a National Main Street City since 1999. In 2002 the program was honored by the National Trust for Historic Preservation as a GreatAmerican Main StreetAward Final- ist. Business development includes develop- mentpackaging and providing aone-stop con- tact office for business retention, expansion and recruitment activities to all reinvestment areas within the City of Kerrville. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Strengthened relationships with Kerr Eco- nomicDevelopment Foundation and Kerrville Area Chamber of Commerce. • Enhanced existing special events and added one new event. • Assisted and sponsored the second Texas Capital Fund GrantawardforMooneyAirplane Co. • CoordinatedjointCityandCountyeconomic development related meetingsforvarious pros- pects. • SuccessfullyobtainedthenationalPreserve America designation. • Developed new websites for Main Street and Business Programs. • Fortified relationship with Airport Manager and Public Works department for business developmentand expansion. • Completed street sign blades for Main Streetdistrict. • Received 2003 TDA Presidential Award Best Rehabilitation forthe Kathleen C. Cailloux City Centerupon nomination. DIVISION FIVE-YEARGOALS: • Develop a cohesive and comprehensive brochure for marketing. • Produceanewannualeventbeginning2005 to celebrate our Main Street's 10th anniversary. • Competitively bid on annual conference business. • Integrate GIS program and capability to business development activities. • Accomplish required coursework to sit for Certified EconomicDeveloperexam. • Pursue grantfunding forspecial projects. 2004-05 OBJECTIVES: • SatisfycriteriaforNationalMainStreetsta- tus. • Strengthen volunteer recruitment and awareness campaign. • Continue nominating local businesses and buildingsforstateandnatlonal awards. • Submit convention bid forTexas Main Street Managers conference in Summer2005. • Implement Mardi Gras on Main, new spe- cial eventforthewinter. • Continue relationship building with KEDF for business development/expansion. • Broaden website management to include GIS properties. 158 2004-05 ANNUAL BUDGET THE CI TY OF KERRV/LLE, TEXAS DIVISION PERFORMANCE MEASURES ~, ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED 2000 2001 2002 2003 2004 Reinvestment Summary Rehabilitation Projects: NumberofBuildings 1 11 1 3 0 Total Expenditures $30,000 $4,710,000 $2,000,000 $4,690,000 $0 ;~, NewConstruction: NumberofBuildings 1 1 0 2 0 Total Expenditures $27,500 $250,000 $0 $540,000 $0 Buildings Sold: NumberofBuildings 2 6 2 2 1 Total Expenditures $1,280,000 $2,340,000 $397,000 $600,000 $185,000 ,~,, Public/Private Joint Ventures: NumberofProjects 0 0 0 2 0 Total Expenditures $0 $0 $0 $8,480,600 $0 Total Business Starts, Expansions 15 2 2 6 1 and Relocations Net Gain in Business Starts, 3 2 2 4 1 Expansions and Relocations Net Gain in Jobs (7) 1 6 11 2 ~` Special Events 6 9 6 6 3 AverageAttendance 0 2,636 1,318 1,100 300 +~rw Incentive Grants NumberofApplications 8 21 6 4 1 NumberApproved 8 10 5 4 1 Total Funded $2,000 $2,500 $1,250 $900 $250 Incoming Funds Brick Sales: Number of Bricks Sold 102 72 42 10 7 Total Brick Sales $4,080 $2,880 $1,680 $400 $350 Adopt-a-Tree W ell: NumberofTreesAdopted 10 12 10 22 18 Total Adopt-a-TreeWellSales $500 $600 $500 $1,100 $900 Income from Fundraisers $0 $4,374 $2,187 $3,352 $0 Income from Grants $30,000 $8,000 $0 $0 $0 GENERAL FUNDS 159 THE C/TY OF KERR I//LLE, TEXAS Business Programs Division (cont.) PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS APPROVED FY FY FY FY FY SALARY EMPLOYEETITLE 00-01 01-02 02-03 03-04 04-05 GRADE Directorof Business Development 1 1 1 1 1 Unclassified Administrative Assistant 0 0 1 1 1 54 TOTAL FULLTIME POSITIONS 1 1 2 2 2 TOTAL PARTTIME POSITIONS 0 0 0 0 0 2004-05 STAFFING CHANGES: None. DIVISION EXPENDITURE ANALYSIS DEPARTMENT Business Programs DIVISI ON NAME Business Programs DIVISI ON NUMBER 01-849 AMENDED APPROVED ACCT. ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2001-02 2002-03 2003-04 2004-05 000 PERSONNELSERVICES 001 Salaries and Wages $45,000 X59,254 $76,860 $78,797 002 Overtime 0 0 650 1,000 004 Longevity 332 384 428 476 005 Social Security 3,962 4,710 5,916 6,064 006 Retirement 6,310 8,048 9,420 9,655 007 Group Insurance 3,447 7,163 10,596 10,596 010 Professional Development 3,083 3,401 4,500 3,600 011 Local Meeting Expenses 291 423 503 500 Total 62,424 83,383 108,873 110,688 100 SUPPLIES AND MATERIALS 101 Office Supplies 2,674 2,701 3,000 2,900 102 Small Tools and Equipment 0 863 0 0 103 Chemical and Medical Supplies 167 4 0 0 106 Janitorial Supplies 200 389 780 800 >60 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS "'~' ACCT. NO. ACCOUNT NAME ~,r 110 Postage/UPS/Federal Express 112 ComputerSoftwarePurchases Total `~rrr 200 MAINTENANCEAND REPAIRS 202 Buildings and Structures 205 Office Equipment Maintenance Total 300 MISCELLANEOUS SERVICES 301 Telephone Service 302 Light and Power " 303 Natural Gas 304 Water and Sewer 306 Special Services '~'' 313 Hire of Equipment 316 Advertising Total ~r- 400 SUNDRYCHARGES 402 Dues and Subscriptions ''~" 405 Other Charges 410 Contingency Total 500 CAPITALOUTLAY 505 Office Equipment Capital 512 ComputerSoftware 514 Miscellaneous Capital Outlay Total ~r TOTAL EXPENDITURES AMENDED APPROVED ACTUAL ACTUAL BUDGET BUDGET 2001-02 2002-03 2003-04 2004-05 42 46 100 100 0 0 0 500 3,083 4,003 3,880 4,300 6,965 7,349 5,712 6,000 45 40 0 100 7,010 7,389 5,712 6,100 2,059 1,624 1,700 1,750 3,054 3,539 2,850 3,100 401 367 500 600 195 178 300 300 19,151 18,798 19,000 19,000 6,500 6,000 0 0 3.381 2.734 3.300 3.600 34,741 33,240 27,650 28,350 1,074 877 1,200 1,300 3,385 2,950 3,000 4,000 90 0 100 100 4,549 3,827 4,300 5,400 0 3,861 0 0 0 881 500 0 0 223 5.000 5.000 0 4.965 5.500 5.000 $111,809 $136,804 $155,915 $159,839 DESCRIPTION OF EXPENDITURES 002 Overtime quired educational seminars, conferences, task ,,~~,, Funding for extra weekly hours worked; force meetings and annual conventions; repre- ($1,000). sent City of Kerrville at local and state confer- encesand training foreconomicdevelopment, ~'~"`` 010 Professional Development such as IEDC and TEDC; ($3,600). Represent City of Kerrville Main Street at re- GENERAL FUNDS >s ~ THE C/TYOFKERRV/LLE, TEXAS Business Programs Division Description of Expenditures (cont.) 303 Natural Gas Natural gas utilityservice; ($600). 011 Local Meeting Expenses Expenses related to meetings in the local area; ($500). 101 Office Supplies Printing and paper as associated with produc- ingquarterly newsletters, press releases, fly- ers, prospect information packets and other communicatiorrdocuments,nffice supplies and website maintenance; ($2,900). 106 Janitorial Supplies Cleansers, paper products fordowntown pub- lic restrooms; ($800). 110 Postage/UPS/Federal Express Postage for mailings; ($100). 112 Computer Software Purchases GIS software; ($500). 202 Buildings and Structures Maintenance Annual cleaning contractfordowntown public restrooms; ($6,000). 205 Office Equipment Maintenance Maintenance of officefurniture, computersand other office equipment for Main Street office and visitors center; ($100). 301 Telephone Service Local, long distance, fax line, Visitors Center phone; ($1,750). 302 Light and Power Electrical service; ($3,100). 304 Waterand Sewer Water and sewer service; ($300). 306 Special Services Economic development purposes, prospect visits, recruiting materials, grant application fees and unanticipated projects; ($19,000). 316 Advertising Expenses relating to all promotional material and the advertising of special events held in the Main Street district; ($3,600). 402 Dues and Subscriptions Texas Economic DevelopmentCouncil, Inter- national EconomicDevelopmentCouncil, pub- lications, Texas Downtown Association; ($1,300). 405 Other Charges Expenses related to special event programs; ($4,000). 410 Contingency Forunforeseen expenses and projects; ($100). 514 Miscellaneous Capital Outlay Trash cans, landscaping and benches forstreet improvementproject; ($5,000). 162 2004-05 ANNUAL BUDGET THE C/TYOF KERRV/LLE, TEXAS DEPARTMENT -Parks DIVISION -Parks & Recreation Administra- tion DIVISION NUMBER: 01-850 DIVISION DESCRIPTION: The Parks and Recreation Administration Divi- sion issupervised bythe DirectorofParks and Recreation, managed by the Assistant City Manager and is within the Parks Department. This division is the management department for all functions of the Parks Department. It provides the planning, operations and admin- istration of the Department and coordinates with otheragencies and committeesto provide recreation services of the best quality and cost available. It also applies for and implements grants in the Parks & Recreation area. The secretary is included in this division but func- tions as secretary for the Recreation, Parks Maintenance, and the Swimming Pools, includ- ing taking reservations for the above named facilities. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Acquired a new 500 acre park and a grant of $1,800,000 to make improvements to it. • Builtanewrestroom/pavilionfacilityatthe Tennis Center. • Developmentof RiverTrail MasterPlan. DIVISION FIVE-YEAR GOALS: • Implement Parks Master Plan. • Build RiverWalkTrails. • ImproveSchreinerPark. 2004-05 OBJECTIVES: • Begin construction of RiverWalkTrails. • Renovate building and move into new of- fices. • Make capital improvements to Schreiner Park. PERSONNEL SCHEDULE: NUMBEROFBUDGETEDPOSITIONS APPROVED FY FY FY FY FY SALARY EMPLOYEETITLE 00-01 01-02 02-03 03-04 04-05 GRADE Director of Parks & Recreation 1 1 1 1 1 Unclassified Secretary -Parks & Recreation 1 1 1 1 1 53 TOTAL FULLTIME POSITIONS 2 2 2 2 2 TOTAL PARTTIME POSITIONS 0 0 0 0 0 2004-05 STAFFING CHANGES: None. GENERAL FUNDS 163 THE CI TY OF KERRV/LLE, TEXAS DIVISION EXPENDITURE ANALYSIS DEPARTMENT DIVISION NAME DIVISION NUMBER ACCT. NO. ACCOUNT NAME PERSONNELSERVICES 001 Salaries and Wages 002 Overtime 003 Temporary Help 004 Longevity 005 Social Security 006 Retirement 007 Group Insurance 010 Professional Development 011 Local Meeting Expenses Total Personnel Services SUPPLIES AND MATERIALS 101 Office Supplies 102 Small Tools and Equipment 103 Chemical and Medical 104 Fuel and Oil Supplies 105 Food Supplies 106 Janitorial Supplies 108 Other Supplies 109 Fuel & Oil -Not City Garage Total Supplies and Materials MAINTENANCEAND REPAIRS 201 Land Maintenance 202 Buildings and Structures 203 Maint. Contracts -City Garage 204 Parts -City Garage 205 Office Equipment Maintenance 212 Repairs -Not City Garage Total Maintenance and Repairs MISCELLANEOUS SERVICES 301 Telephone Service 302 Light and Power 303 Natural Gas 304 Waterand Sewer 306 Special Services Total Miscellaneous Services Parks Parks and Recreation Administration 01-850 AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 $80,654 $85,838 $90,733 $92,549 $94,860 58 0 0 0 0 0 0 0 0 0 1,552 1,640 1,744 1,836 1,932 5,915 6,053 6,521 7,381 7,405 9,984 10,650 11,334 11,508 11,789 14, 633 13, 973 14, 568 14, 520 14, 520 436 335 71 0 0 304 140 112 200 200 113, 536 118, 629 125, 082 127, 994 130, 706 470 572 637 600 600 0 142 0 150 500 37 4 4 20 100 234 226 214 160 200 0 9 0 0 0 0 112 71 100 150 58 0 0 0 0 0 0 6 10 100 799 1,065 932 1,040 1,650 0 79 0 50 50 0 0 25 0 0 1,116 1,440 1,466 1,466 1,466 427 33 112 0 125 0 0 0 0 0 1.710 40 66 31 65 3,253 1,592 1,669 1,547 1,706 790 1,854 2,967 700 700 1,292 1,321 2,814 2,500 2,500 0 24 0 0 0 433 1 0 0 0 14.900 9,000 15.592 14.000 16.000 17,415 12,200 21,373 17,200 19,200 >64 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNTNAME 2000-01 2001-02 2002-03 2003-04 2004-05 SUNDRYCHARGES 402 Dues and Subscriptions 0 40 256 0 75 Total Sundry Charges 0 40 256 0 75 Total $135,003 $133,526 $149,310 $147,781 $153,337 DESCRIPTION OF EXPENDITURES 011 Local Meeting Expenses Directors of Kerrville EasterRun Classic meet- ings, Parks and Recreation Advisory Board meetings; ($200). 101 Office Supplies Copy paper, fax paper, art supplies, drafting supplies, printertonercartridges; ($600). 102 Small Tools and Equipment Toolsforvehiclesnd emergencies, flashlights, tapes, digital camera; ($500). 103 Chemical and Medical Supplies Fire extinguisher inspections, first aid supplies; ($100). 104 Fuel and Oil Supplies Petroleum productsfordivisionvehicle; ($200) 106 Janitorial Supplies Janitorial supplies, paper products; ($150) 110 Postage/UPS/Federal Express Postage for mailings; ($100). 201 Land Maintenance Plants and insecticides for around building, GENERAL FUNDS >65 includes fertilizers, soil amendments, trees; ($50). 203 Maintenance Contracts -City Garage Annual contract with City Garage for mainte- nance of division vehicle, includes labor for repairs performed at City Garage; ($1,466). 204 Parts - Cify Garage Parts to repair or maintain division vehicle; ($125). 212 Repairs -Not City Garage Carwashes, vehicle inspections; ($65). 301 Telephone Service Long d istance service, cell phone; ($700). 302 LightandPower Electrical service; ($2,500). 306 Special Services Expenses for Fourth of July celebration in Louise Hays Park; ($16,000). 402 Dues and Subscriptions DuesforTexas Recreation and Parks Society; ($75). THE CI TY OF KERRV/LLE, TEXAS DEPARTMENT -Parks DIVISION -Tennis Center DIVISION NUMBER - 01-852 DIVISION DESCRIPTION: The Tennis Center Division is supervised by the Director of Parks and Recreation, and is within the Parks Department. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Completion of tennis pavilion. Kerrville Tennis Association contributed additional $12,000 to building budget for showers, and $2,295 for an ice machine. • Continued and expanded existing lesson/ league programs, KISD tournaments, USIA tournaments, collegetoumamentand nonsanc- tionedtournaments. • Painted exterior of pro shop. Personnel contracted tothe Cityforoperation of the H.E. Butt Tennis Center, with the City providing equipmentforoperation and upkeep of the Tennis Center. DIVISION FIVE-YEAR GOALS: • Develop capital fund raising strategy for renovation of original 6 courts. • Increase tennis center parking lot size for increasing weekday play and weekend tourna- mentparkingdemandconsiderations,and build additional sidewalks around courts 1-4 and 11- 14wherenecessary. • Install sprinkler system for tennis center grounds pending availabilityoftreated effluent water. 2004-05 OBJECTIVES: • Resurface 8 of existing 14 courts. • Add picnic tables for pavilion area, addi- tionalbench orbleacher seating for courts. • Paint interiorof pro shop and replace floor- ing in pro shop. PERSONNEL SCHEDULE: There are no budgeted positions for this divi- sion. 166 2004-05 ANNUAL BUDGET ~"" THE CI TY OF KERRVILLE, TEXAS ~/ ~tir- ~„- DIVISION EXPENDITURE ANALYSIS DEPARTMENT DIVISION NAME DIVISION NUMBER ACCT. NO. ACCOUNT NAME SUPPLIESAND MATERIALS 102 Small Tools and Equipment 103 Chemical and Medical 105 Food Supplies 106 Janitorial Supplies 108 OtherSupplies Total Supplies and Materials MAINTENANCEAND REPAIRS 201 Land Maintenance 202 Buildings and Structures Total Maintenance and Repairs MISCELLANEOUS SERVICES 301 Telephone Service 302 Light and Power 304 WaterandSewer 306 Special Services 316 Advertising Total Miscellaneous Services SUND RYCHARGES 402 Dues and Subscriptions 405 OtherCharges TotalSundryCharges TOTALGENERALFUND Parks Tennis Center 01-852 APPROVED AMENDED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 $348 $520 $230 $500 $500 38 17 40 100 100 134 63 46 150 150 268 400 175 900 900 3,003 2.551 1.084 3,500 3,500 3,791 3,551 1,575 5,150 5,150 55 117 0 500 500 780 1.006 944 5.500 1.500 835 1,123 944 6,000 2,000 0 0 0 0 250 2,670 3,367 2,870 3,500 3,500 1,443 1,216 1,376 1,500 1,500 42,000 42,000 42,000 44,100 44,100 199 199 199 199 225 46,312 46,782 46,445 49,299 49,575 25 25 25 50 50 175 0 0 0 0 200 25 25 50 50 $51,137 $51,481 $48,990 $60,499 $56,775 GENERAL FUNDS > 67 THE CI TY OF KERRV/LLE, TEXAS Tennis Center (cont.) DESCRIPTION OF EXPENDITURES 102 Small Tools and Equipment 202 Buildings and Structures Brooms, mops, blower; ($500). Maintenance on pro shop, storage building and pavilion; ($1,500). 103 Chemical and Medical Supplies First aid kit; ($100). 301 Telephone Service Pay phone reserve fund; ($250). 105 Food Supplies Paperconecupsforon-court water; ($150). 302 LightandPower Electrical service; ($3,500). 106 Janitorial Supplies Cleansers, cleaning equipment, paper prod- 304 Waterand SewerService ucts; ($900). Waterand sewerutility; ($1,500). 108 Other Supplies Windscreens, rope, Tyrap fasteners, nets, RolDri water removers, extension cords; ($3,500). 201 Land Maintenance Fertilizer, herbicides, grass seed; ($500) 306 Special Services Contractwith Tennis Pro; ($44,100). 316 Advertising Promotion of summer programs; ($225). 402 Dues and Subscriptions USTAorganizationrnemberships; ($50). 168 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS DEPARTMENT -Parks DIVISION -Swimming Pools DIVISION - 01-853 DIVISION DESCRIPTION: The Swimming Pools Division is in the Parks Departmentand supervised bythe Directorof Parks and Recreation. This division provides aquatic summer recre- ationfor both children and adults. The division also provides qualified lifeguards for supervi- sion ofthe pools, along with Red Cross swim- ming lessons and water aerobics. The parks maintenancedivision performsallmaintenance required at the facilities. The "Learn to Swim" program provides swim- ming lessons toapproximately 600 youth. Ou r Lifeguard staffinstructsthis program. PERSONNEL SCHEDULE: HIGHLIGHTS OF FISCAL YEAR 2003-04: • Broadened the energy saving schedule during thewintermonths. Thisscheduleallows the swimming pool energy consumption to be reduced by 58%. DIVISION FIVE-YEAR GOALS: • Continue to provide a customer friendly atmosphereforthe patrons. • Consistently strive to improve the safety and appearance of the swimming pool facili- tiesand landscaping. 2004-05 OBJECTIVES: • Drain the Olympic pool thiswinterand make repairs to the plaster and inlets. • Continue to provide clean, safe and attrac- tivefacilities for the citizens of Kerrville. NUMBER OF BUDGETED POSITIONS FY FY FY FY FY EMPLOYEETITLE 00-01 01-02 02-03 03-04 04-05 APPROVED SALARY GRADE Pool Operator 1 1 1 1 1 Seasonal -Pool Manager 1 1 1 1 1 Seasonal -Asst. Pool Manager 3 3 3 3 3 ~"' Seasonal -Lifeguards 8 8 8 8 8 ~,,,; TOTAL FULLTIME POSITIONS 1 1 1 1 1 TOTAL PARTTIME POSITIONS 0 0 0 0 0 TOTAL SEASONAL POSITIONS 12 12 12 12 12 2004-05 STAFFI NG CHANGES: None. 54 Unclassified Unclassified Unclassified GENERAL FUNDS >69 THE CI TY OF KERR I//LLE, TEXAS DIVISION PERFORMANCE MEASURES ACTUAL ACTUAL ACTUAL PROJECTEDPROJECTED 2000-01 2001-02 2002-03 2003-04 2004-05 Total Pool Attendance 11,201 13,556 13,684 13,474 14,500 Total Expenditures $125,608 $117,376 $125,130 $133,216 $135,636 Cost Per Person $11.21 $8.66 $9.14 $9.89 $9.35 Total RevenueGenerated $31,776 $28,625 $26,819 $28,960 $28,960 Revenue Per Person $2.84 $2.11 $1.96 $2.15 $2.00 Expenditures Recovered by Revenue 25.30% 24.39% 21.43% 21.74% 21.35% DIVISION EXPENDITURE ANALYSIS DEPARTMENT Parks DIVISION NAME Swimming Pools DIVISION NUMBER 01-853 APPROVED AMENDED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNTNAME 2000-01 2001-02 2002-03 2003-04 2004-05 PERSONNELSERVICES 001 Salaries and Wages $19,906 $21,423 $22,322 $22,630 $23,195 002 Overtime 14,789 1,961 1,605 8,000 6,000 003 Temporary Help 38,507 39,091 40,232 36,848 36,848 004 Longevity 156 200 252 296 344 005 Social Security 5,552 4,715 4,907 8,007 7,854 006 Retirement 2,602 2,759 2,963 2,920 2,920 007 Group Insurance 2,342 3,184 3,638 3,600 3,600 010 Professional Development 72 318 400 500 5G0 Total Personnel Services 83,926 73,651 76,319 82,801 81,261 SUPPLIES AND MATERIALS 101 OfficeSupplies 70 140 360 450 450 102 Small Tools and Equipment 727 576 465 1,200 1,200 103 Chemical and Medical Supplies 8,000 9,583 13,142 13,000 13,000 104 Fuel and Oil Supplies 35 67 0 65 75 105 Food Supplies 0 74 46 0 0 106 Janitorial Supplies 390 665 684 400 400 107 Wearing Apparel 1,027 1,045 1,203 1,700 1,200 108 OtherSupplies 282 414 12 250 250 Total Supplies and Materials 10,531 12,564 15,912 17,065 16,575 170 2004-05 ANNUAL BUDGET ~~.-` THE CITY OF KERRVILLE, TEXAS APPROVED AMENDED +-' ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 ~r/ MAINTENANCEAND REPAIRS 201 Land Maintenance 0 95 234 150 300 202 Buildings & Structures 1,100 2,757 2,906 6,000 6,000 205 Office Equipment Maintenance 0 0 0 50 100 206 Instruments & Apparatus Maint. 404 262 840 1,000 1,000 212 Repairs -Not City Garage 147 26 157 150 200 Total Maintenance and Repairs 1,651 3,140 4,137 7,350 7,600 MISCELLANEOUS SERVICES 301 Telephone Service 1,282 864 616 1,000 1,200 302 Light and Power 25,763 22,051 21,954 22,000 23,000 304 WaterandSewer 2.430 5106 6,193 3,000 6.000 ~rrr Total Miscellaneous Services 29,475 28,021 28,763 26,000 30,200 SUNDRYCHARGES ter'" 402 Dues and Subscriptions 25 0 0 0 0 TotalSundryCharges 25 0 0 0 0 fir` Total $125,608 $117,376 $125,130 $133,216 $135,636 DESCRIPTION OF EXPENDITURES 002 Overtime Overtime for maintenance personnel and life- guards; ($6,000). 102 Small Tools and Equipment Vacuum hoses, equipment poles, buoys, vacuum heads, pool brushes, nets and power tools; ($1,200). 003 Temporary Help Temporary help for lifeguards, pool manager, assistant pool managers; ($38,000). 010 Professional Development Continuing education to maintain pool opera- torslicense; ($500). 101 Office Supplies Printing services, basic office supplies; ($450) 103 Chemical and Medical Supplies Herbicides, pesticides, sodium hypochlorite, hydrochloric acid, isocyanuricacid, soda ash, sodium bicarbonate, calcium hypochlorite, glyphos, insecticides, soil amendments, first aid supplies; ($13,000). 104 Fuel and Oil Supplies Two cycle oil, grease, antifreezeforlawn equip- ment; ($75). 171 GENERAL FUNDS THE C/TY OF KERR I//LLE, TEXAS Swimming Pool Division Description of Expenditures (cont.) 106 Janitorial Supplies Floor detergents, hand soap, disinfectants, paperproducts, mops, brooms, scrub brushes; ($400). 107 Wearing Apparel Pool operator uniform service, safety gear, lifeguard apparel; ($1,200). 108 Other Supplies Spine boards, safety signs, deck markings; ($250). 201 Land Maintenance Materials to maintain grounds; ($300) 202 Buildings and Structures Maintenance Materials necessary for maintenance of pool plumbing, electrical, painting, masonry, car- pentry, filters, pumps and related areas; ($6,000). 205 Office Equipment Maintenance Maintenance of swimming pool cash registers, telephones and publicaddress system; ($100). 206 Instruments &Apparatus Maintenance Maintenance of pool equipment such as pumps, sensors, lines, chlorine and acid injection sys- tems; ($1,000). 212 Repairs -Not City Garage Repairs to trimmers, mowers, and equipment not performed at City Garage; ($200). 301 Telephone Service Local, long distance service, alarm system monitoring; ($1,200). 302 Light and Power Electricity; ($23,000). 304 Waterand Sewer Waterand sewerutility; ($6,000). 172 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS DEPARTMENT -Parks `'"' DIVISION -Parks Maintenance DIVISION NUMBER - 01-854 DIVISION DESCRIPTION: The Parks Maintenance Division is in the Parks Department, which is supervised bythe Direc- tor of Parks and Recreation. The Parks Maintenance Division repairs and maintains the established municipal parks, buildings, well sites, City Hall grounds, library grounds, Police and Court Building grounds, and street medians. Theyalso lend assistance tothe Libraryand otherdepartments as needed. The Parks Maintenance Division is very in- volvedwith the recreation department in spe- cialevents such as the Easter Run Classic, the Kerrville Senior Games, the Fourth of July Cel- ebration, Cinco De Mayo and the summer concert series. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Removed debris from April flood and made the necessary repairs. • The parks division planted newtrees in the City parks. • Built two retaining walls at Louise Hays Park. • Established permanentturfinthedrainage area at Lois Street Park. • Built a new bridge, cart path and three rock retaining walls at the golf coarse. • Built a new rock sign forthe golf coarse on Sidney Baker Street. • Insulated the roofofthe parks maintenance building. DIVISION FIVE-YEAR GOALS: • Improvetheneighborhoodparkthroughout the City of Kerrville through renovation and installation of new playground equipment. 2004-05 OBJECTIVES: • Build a new retaining wall around the play- ground atSample Park. • Expand theturfareaalongthewaterfrontat Louise Hays Park. GENERAL FUNDS 173 THE CI TY OF KERRV/LLE, TEXAS Parks Maintenance Division (cont.) PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS APPROVED FY FY FY FY FY SALARY EMPLOYEETITLE 00-01 01-02 02-03 03-04 04-05 GRADE Superintendent 1 1 1 1 1 25 Assistant Superintendent 1 1 1 1 1 57 Crew leader 1 1 1 1 1 56 Equipment Operator 0 2 2 2 2 53 Maintenance Worker 9 7 7 7 7 52 Maintenance Worker(Seasonal) 1 1 1 1 1 Unclassified TOTAL FULLTIME POSITIONS 12 12 12 12 12 TOTAL PARTTIME POSITIONS 0 0 0 0 0 TOTAL SEASONAL POSITIONS 1 1 1 1 1 2004-05 STAFFING CHANGES: None. DIVISION EXPENDITURE ANALYSIS DEPARTMENT DIVISION NAME DIVISION NUMBER ACCT. NO. ACCOUNT NAME PERSONNELSERVICES 001 Salaries and Wages 002 Overtime 003 Temporary Help 004 Longevity 005 Social Security 006 Retirement 007 Group Insurance 010 Professional Development Total Personnel Services Parks Parks Maintenance 01-854 AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 $241,862 $246,085 $263,242 $280,419 $288,834 7,643 3,376 3,107 5,000 5,775 0 2,382 1,999 6,000 6,000 2,508 2,456 1,504 1,736 2,160 18,362 18,988 19,461 22,518 23,162 30,608 30,670 32,833 35,122 36,146 43,322 48,206 46,038 52,414 54,480 1.466 1.784 950 1.800 1.800 345,771 353,947 369,134 405,009 418,357 174 2004-05 ANNUAL BUDGET ~r THE CI TY OF KERRVILLE, TEXAS APPROVED AMENDED ~+ ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 "~'` SUPPLIES AND MATERIALS 101 OfficeSupplies 598 237 378 400 400 102 Small Tools and Equipment 4,336 4,944 4,590 6,000 6,000 '' 103 Chemical and Medical Supplies 1,901 3,428 3,597 4,000 4,000 104 Fuel and Oil Supplies 9,955 10,929 12,768 18,948 19,314 105 Food Supplies 1,076 839 718 850 850 106 JanitorialSupplies 3,807 4,499 5,205 5,000 4,200 107 Wearing Apparel 6,255 5,514 4,244 6,425 6,425 108 Other Supplies 0 246 135 300 300 ''~" 110 Postage/UPS/Federal Express 51 0 37 50 50 118 Sign Materials and Supplies 0 322 0 600 600 132 Seed, Sod and Plantings 0 335 1,328 1,500 1,500 ~" 133 Sand and Gravel 1.000 5,449 1.469 3.500 2.000 Total Supplies and Materials 28,979 36,742 34,469 47,573 45,639 MAINTENANCEAND REPAIRS 201 Land Maintenance 1,060 1,879 2,110 6,000 5,000 202 Buildings & Structures 9,486 8,171 12,001 12,500 12,500 ~' 203 Maint. Contracts -City Garage 20,103 24,408 24,848 24,847 24,847 204 Parts -City Garage 4,590 4,288 4,019 8,000 9,000 205 Office Equipment Maintenance 198 524 135 400 600 '~ 206 Instruments & Apparatus Maint. 111 103 118 250 250 209 Irrigation System Maintenance 0 59 157 333 250 212 Repairs -Not City Garage 4.745 6,537 5.696 6,000 6.000 "~' Total Maintenance and Repairs 40,293 45,969 49,084 58,330 58,447 MISCELLANEOUS SERVICES '` 301 Telephone Service 1,118 995 942 1,000 1,000 302 Light and Power 9,681 7,355 8,606 10,000 10,000 304 Water and Sewer 3,894 4,304 4,416 7,500 7,500 306 Special Services 0 495 66 300 300 313 Hire of Equipment 240 35 199 500 500 Total Miscellaneous Services 14,933 13,184 14,229 19,300 19,300 err SUND RYCHARGES 402 Dues and Subscriptions 95 75 205 300 350 TotalSundryCharges 95 75 205 300 350 GENERAL FUNDS 175 THE C/TY OF KERRVILLE, TEXAS Parks Maintenance Division Expenditure Analysis (cont.) APPROVED AMENDED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 CAPITAL OUTLAY 503 Motor Vehicles 21,592 30,932 0 0 0 504 Machinery, Tools & Equipment 13,268 6,371 0 0 0 506 Instruments and Apparatus 6.872 0 0 0 0 Total Capital Outlay 41.732 37.303 0 0 0 Total $471.804 $487.219 $467.122 $530.512 $542.093 DESCRIPTION OF EXPENDITURES 002 Overtime Compensation forwork performed more than forty hours perweek; ($5,775). 003 Temporary Help Seasonal help during peak mowing season; ($6,000). 010 Professional Development Expenses relating to continuing education for license certification and renewals; ($1,800). 101 Office Supplies Copy machine supplies, printersupplies,pens, pencils, division forms, paper, computer sup- plies; ($400). 102 Small Tools and Equipment Chain saws, drills, circular saws, hand tools, ladders, landscaping tools, volt meters, chop saw blades, welding rods; ($6,000). 103 Chemical and Medical Supplies Weed and pest control, fertilizers, soil amend- ments,deicer, graffiti remover, oxygen, acety- lene; ($4,000). 104 Fuel and Oil Supplies Unleaded fuel, petroleum products fordivision vehicles and equipment; ($19,314). 105 Food Supplies Gatorade, ice, coffee supplies; ($850). 106 Janitorial Supplies Paper products, cleansers, sanitizers, mops, brushes, trash bags; ($4,200). 107 Wearing Apparel Uniform service, steel toe bootallowance,slick- ers,goggles, ear plugs, leathergloves, safety gear; ($6,425). 176 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS 108 Other Supplies Safety markers, barricades, timers, whistles, miscellaneous items necessaryforproduction of special events; ($300). 110 Postage/UPS/Federal Express Shipping fees; ($50). 118 Sign Materials and Supplies Materialsforsignslndicating parking, notifica- tionand identification of City parks; ($600). 132 Seed, Sod and Plantings Seed, sod and bedding plants forflower beds and ornamental areasthroughoutthe Cityparks and facilities; ($1,500). 133 Sand and Gravel Sand and gravel for sand boxes, volley ball courts and walking trails in the City parts; ($2,000). 201 Land Maintenance Road base, trees, materials forerosion control; ($5,000). 202 Buildings and Structures Lumber, plumbing supplies, electrical supplies, paint, concrete, metal for repairs and fabrica- tion,fencing; ($12,500). 203 Maintenance Contracts -City Garage Annual maintenance contractwith CityGarage formaintenanceofdivisionvehiclesandheavy equipment, includes laborforrepairs performed at City Garage; ($24,847). 204 Parts -City Garage Parts used to repairvehicles and heavy equip- ment atCity Garage; ($9,000). 205 Office Equipment Maintenance Repairs as needed for copier and computer; ($600). 206 Instruments & Apparatus Maintenance Maintenance of division radios, electronics, monitors; ($250). 209 Irrigation System Maintenance Maintenance of irrigation systems; ($250). 212 Repairs -Not City Garage Repairs to division vehicles and equipment not performed atCityGarage, carwashes, vehicle inspections; ($6,000). 301 Telephone Service Long distance service, T-1 line, cellular ser- vice, burglaralarmmonitoring; ($1,000). 302 Light and Power Electrical service for parks systems; ($10,000). 304 Waterand Sewer Water and sewer utility for parks facilities; ($7,500). 306 Special Services Funding forlicensedeIectricians; ($300). 313 Hire of Equipment Rental of specialized equipment; ($500). 402 Dues and Subscriptions Texas Turf Grass Association, Texas Recre- ationand Parks Society; ($350). GENERAL FUNDS 177 THE CI TY OF KERRV/LLE, TEXAS DEPARTMENT -Parks DIVISION -Performing Arts Center DIVISION NUMBER - 01-855 HIGHLIGHTS OF FISCAL YEAR 2003-04: • Provided a diverse and high level of artistic presentations DIVISION DESCRIPTION: The Performing Arts Division (formerly known as the Auditorium) is supervised by the Direc- tor of Parks and Recreation within the Parks Department. The Performing Arts Division is responsiblefor scheduling and providing servicesforevents at the Cailloux Performing Arts Center, and for encouraging and promoting utilization of the facility by both out-of-town and local organiza- tions. The main center has a seating capacity of 850, a stage with full light and sound systems, and 4 dressing rooms. . The Center is now under contractual obliga- tions between the City and Playhouse 2000, the City will continue to pay for the cost of the center supervisor, utilities and insurance dur- ingthe construction phase, and will continue to pay for the cost of the center supervisor for a period of five years during the management phase. Playhouse 2000 will reimburse the City for one-half the cost of utilities dur'sng this pe- riod. DIVISION FIVE-YEAR GOALS: • Expand programming to a more regional audience base by focusing on a diversified performance schedule. 2004-05 OBJECTIVES: • Maintain contractual obligations concern- ingparking lot maintenance ,utilities and insur- ancerequirements. • Host majorevents such as majortheatrical and concert productions. 178 2004-05 ANNUAL BUDGET i`"` THE CI TY OF KERRV/LLE, TEXAS PERSONNEL SCHEDULE: NUMBER OF BUDGETED POS ITIONS APPROVED FY FY FY FY FY SALARY ~,, EMPLOYEETITLE 00-01 01-02 02-03 03-04 04-05 GRADE ~'~""` Auditorium Supervisor 1 1 1 0 0 Facility Coordinator 0 0 0 1 1 23 Auditorium/Recreation Attendant 1 0 0 0 0 AuditoriumAttendant 1 0 0 0 0 ~.- TOTAL FULLTIME POSITIONS 3 1 1 1 1 ~,,, TOTAL PARTTIME POSITIONS 0 0 0 0 0 2004-05 STAFFING CHANGES: None. ~ DIVISION EXPENDITURE ANALYSIS +~rr DEPARTMENT Parks DIVISION NAME PerformingArts Center DIVISION NUMBER 01-855 APPROVED AMENDED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNTNAME 2000-01 2001-02 2002-03 2003-04 2004-05 PERSONNELSERVICES ~r 001 Salaries and Wages $44,526 $27,718 $28,550 $29,120 $29,849 002 Overtime 1,049 0 0 0 0 004 Longevity 1,180 1,200 1,200 1,200 1,200 005 Social Security 3,424 2,179 2,173 2,319 2,375 006 Retirement 5,678 3,521 3,645 3,693 3,782 007 Group Insurance 8,549 3.628 3,638 3.600 3.600 ~r- Total Personnel Services 64,406 38,246 39,206 39,932 40,806 SUPPLIESAND MATERIALS r 101 Office Supplies 164 0 0 0 0 102 ,Small Tools and Equipment 634 0 0 0 0 103 Chemical and Medical Supplies 24 4 0 0 0 104 Fuel and Oil Supplies 134 113 0 0 0 105 Food Supplies 150 0 0 0 0 GENERAL FUNDS 179 ~.. THE C/TY OF KERRVILLE, TEXAS Pen`orming Arts Center Division Expenditure Analysis (cont.) APPROVED AMENDED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 106 Janitorial Supplies 861 (1) 0 0 0 107 Wearing Apparel 306 0 0 0 0 108 OtherSupplies 121 0 0 0 0 Total Supplies and Materials 2,394 116 0 0 0 MAINTENANCEAND REPAIRS 201 Land Maintenance 88 0 0 0 0 202 Buildings & Structures 6,109 0 0 0 0 203 Maint. Contracts -City Garage 1,116 1,440 0 0 0 204 Parts -City Garage 93 6 0 0 0 205 Office Equipment Maintenance 799 0 0 0 0 212 Repairs -Not City Garage 13 30 0 0 0 Total Maintenance and Repairs 8,218 1,476 0 0 0 MISCELLANEOUS SERVICES 301 Telephone Service 2,195 2,237 0 1,048 0 302 Light and Power 6,419 2,484 42,163 10,000 10,000 303 Natural Gas 5,838 36 0 0 0 304 Waterand Sewer 470 112 8 2,500 2,500 306 Special Services 195 0 0 0 0 Total Miscellaneous Services 15,117 4,869 42,171 13,548 12,500 SUND RYCHARGES 402 Dues and Subscriptions 142 0 0 0 0 TotalSundryCharges 142 0 0 0 0 Total $90,277 $44,7(75 $81,377 $53,480 $53,306 DESCRIPTION OF EXPENDITURES 302 Light and Power 304 Waterand Sewer One halfofelectricbillas percontract; ($10,000). One half ofwater bill as percontract; ($2,500). >80 2004-05 ANNUAL BUDGET ~r THE CI TY OF KERRV/LLE, TEXAS DEPARTMENT -Parks DIVISION -Recreation DIVISION NUMBER - 01-856 DIVISION DESCRIPTION: The Recreation Division is supervised by the Director of Parks and Recreation within the Parks Department. The Recreation Division provides opportuni- tiesfororganizedand unorganized recreational pursuits of both young and adult citizens. It schedules and provides locations for such ac- tivities assoftball, soccer, football, basketball, volleyball and bowling. It's summerchildren's program includes games, arts and crafts, fish- ingtournaments and bicycling competitions. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Adult leagues involved approximately 1,000 participants in soccer and softball. • Again hosted a local and a sectional level competition of NFL Pepsi Punt, Pass & Kick. Staff assisted several area schools in their local competitions also (Harper, Hunt, Center Point, Medina). • Hosted a MLB Pepsi Pitch, Hit & Run com- petition. Winners advanced to the Sectional level in Round Rock, Texas. • Athletic/AquaticSupervisoractedas Texas Amateur Athletic Federation liaison to the Games of Texas in Northeast Tarrant Cou nty, Texas. • Programs for area youth included Krafty Kids, Kid's Fishing Derby, Bicycle Rodeo, Al- ley Katz bowling, Kid's Triathlon and Open Gym. The Jr. Girls Basketball League hosted 158 girls in an eight-week league. • Annual 5K Easter Run Classic was again held successfullyatSinging Wind Park. • Department involved entire staff in the an- nualKerrville SeniorGames. Recreation Divi- sionwasresponsiblefor5K& 10KCycling, 5K Foot Race and the Softball tournament. • New program - Camp P & R -Held at Schreiner Park. 40 boys and girls participated in 4 weeks of day camp. Activities included games, crafts, fishing, bicycling, bowling and swimming. Transportation arranged from Cal- varyTempleChurch. DIVISION FIVE-YEAR GOALS: • SecureTAAFRegionaltournamentsforall ages (basketball, softball and volleyball). • Secure the TAAF annual conference for 2007 (this is a bidding process at the State Conference in September). GENERAL FUNDS 181 THE C/TY OF KERRV/LLE, TEXAS Recreation Division Five Year Goals (cont.) • Increase participation in all Adult Leagues by promoting in surrounding cities. Implementayearround calendarofprograms and activities to be held at the recreation build- ing at Kerrville Schreiner Park, once the De- partmentoffices movetothat location. • Build a restroom facility at Singing Wind Park Field #1, not only to benefit the sports teams butforthe new Playscape users as well. 2004-05 OBJECTIVES: • Expand current programs by hosting tour- naments indifferent sports and age groups. • Expand kids programming and activities with the addition of Schreiner Park as a loca- tion. • Promote local representation at state level sports tournaments through Texas Amateur Athletic Federation. PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS APPROVED FY FY FY FY FY SALARY EMPLOYEE TITLE 00-01 01-02 02-03 03-04 04-05 GRADE Athletic/Aquatics Coordinator 0 0 0 0 0 Athletic/Aquatics Supervisor 1 1 1 1 1 22 RecreationAttendant 1 2 2 2 2 52 RecreationAttendant(Seasonal) 4 4 4 4 4 Unclassified TOTALFULLTIMEPOSITIONS 2 3 3 3 3 TOTAL PARTTIME POSITIONS 0 0 0 0 0 TOTAL SEASONAL POSITIONS 4 4 4 4 4 2004-05 STAFFING CHANGES: None. 182 2004-05 ANNUAL BUDGET ~rrr- ~..' THE CI TY OF KERRVILLE, TEXAS RECREAT IONAL PROGRAMS ANNUAL ATTENDANCE Program 1997 1998 1999 2000 2001 2002 2003 2004 "`~"` Swim Lessons 602 598 613 610 412 289 Jr. Lifeguard Class - - 6 4 5 1 Pool Attendance -Olympic 12,757 13,157 ~'' Pool Attendance -Martin 1,394 1,389 927 317 Kid's Fishing Derby 37 82 83 71 75 53 Island HoppersAlTP 79 82 83 71 75 33 - - ~ Bookworms - - - - 25 - - - Krafty Kids - - - - - 117 45 DayCamps - - 25 45 65 - - 40 ~'" Open Gym - - - 213 237 Kid's Triathlon 18 39 51 59 69 45 Bike Rodeo 21 40 52 68 38 40 43 32 '~ Mini Swim Meets 607 661 678 732 740 - BasketballCamp - - - - 31 - - - GymRat BB Skills/Drills 15 - - - 31 - - - Alleycats Jr. Bowling 546 551 572 578 560 117 184 NFL Punt, Pass & Kick 41 55 37 51 41 19 79 Jr. Girls Basketball - 228 184 154 134 114 ~'" Sr. Bowling 1081 1025 1101 1140 1083 Easter Run Classic 278 302 264 224 218 154 Father/Daughter Dance 25 35 - - - - ~"` Youth Drawing Class - 17 15 - - - - DerbyRuns 85 83 96 130 150 - TroutTournament 18 22 23 10 11 - - 13 Softball Teams: Men's 5-on-5 Basketball 8 7 8 7 6 6 - Adult Co-Rec Volleyball - - - 3 - - - - Men's Softball 10 20 18 14 15 14 Co-Rec Softball 9 9 7 9 9 8 "~' Church Softball 14 Women's Softball 5 5 7 - - - - - '~`r/ GENERAL FUNDS >83 THE CI TY OF KERRV/LLE, TEXAS DIVISION EXPENDITURE ANALYSIS DEPARTMENT Parks DIVISION NAME Recreation DIVISION NUMBER 01-856 AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 PERSONNELSERVICES 001 Salaries and Wages $52,740 $75,044 $78,383 $79,931 $81,943 002 Overtime 202 874 851 1,000 1,200 003 Temporary Help 9,485 10,660 8,400 12,000 13,000 004 Longevity 1,452 1,688 1,844 1,976 2,120 005 Social Security 4,693 6,554 6,455 7,363 7,517 006 Retirement 6,606 9,448 9,936 10,140 10,385 007 Group Insurance 12,449 15,829 12,872 16,053 16,146 010 Professional Development 190 1,281 268 900 1,000 011 Local Meeting Expenses 0 0 0 20 20 Total Personnel Services 87,817 121,378 119,010 129,383 133,331 SUPPLIES AND MATERIALS 101 OfficeSupplies 445 379 582 500 600 102 Small Tools and Equipment 1,989 1,779 1,460 1,450 1,400 103 Chemical and Medical Supplies 230 120 406 200 250 104 Fuel and Oil Supplies 751 964 1,016 1,300 1,457 105 Food Supplies 237 165 166 200 200 106 Janitorial Supplies 347 462 823 450 450 107 Wearing Apparel 840 302 518 900 900 108 Other Supplies 579 357 536 2,000 1,000 109 Fuel & Oil -Not City Garage 0 0 76 549 600 112 ComputerSoftware Purchases 299 598 823 700 700 115 Portable Buildings 0 0 0 0 1,500 Total Supplies and Materials 5,717 5,126 6,406 8,249 9,057 MAINTENANCEAND REPAIRS 201 Land Maintenance 4,149 4,647 3,669 4,000 3,500 202 Buildings & Structures 1,632 997 196 2,000 1,500 203 Maint. Contracts -City Garage 5,580 7,116 6,695 7,244 7,244 204 Parts -City Garage 970 585 437 800 1,000 205 Office Equipment Maintenance 0 400 748 500 600 206 Instruments & Apparatus Maint. 5 153 116 300 300 209 Irrigation System 0 0 0 75 75 212 Repairs -Not City Garage 123 60 3 200 250 Total Maintenanceand Repairs 12,459 13,958 11,865 15,119 14,469 184 2004-05 ANNUAL BUDGET ~' THE CI TY OF KERRVILLE, TEXAS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNTNAME 2000-01 2001-02 2002-03 2003-04 2004-05 ~" MISCELLANEOUSSERVICES 301 TelephoneService 80 18 191 300 400 302 Light and Power 208 209 227 500 1,000 ~'" 304 W ater and Sewer 6,537 6,349 1,364 6,000 4,000 306 Special Services 6,429 3,052 3,242 3,400 4,000 316 Advertising 649 1,436 1,107 1,100 1,200 ~"'` Total Miscellaneous Services 13,903 11,064 6,131 11,300 10,600 SUND RYCHARGES ~"~'`` 401 Certificates, Awards, Etc. 150 467 846 700 700 402 Dues and Subscriptions 175 319 342 500 400 TotalSundryCharges 325 786 1,188 1,200 1,100 CAPITAL OUTLAY 503 Motor Vehicles 0 23,522 0 1,330 0 ~""" 504 Machinery, Tools and Equipme 0 0 0 475 0 505 Office Equipment Capital 0 0 0 0_ Q Total Capital Outlay 0 23,522 0 1,805 0 Total $120,221 $175,832 $144,602 $167,056 $168,557 DESCRIPTION OF EXPENDITURES 002 Overtime Compensation forwork performed beyond forty hours perweek; ($1,200). 011 Local Travel and Expenses Expenses relating to meetings in the local area; ($20). 003 Temporary Help Seasonal recreation staff; ($13,000). 010 Professional Development Texas Amateur Athletics Federation confer- ence, TAF Games of Texas, TAAF Regional meetings, Texas Public Pool Council confer- ence, Texas Recreation and Parks Society conference, computerclasses; ($1,000). 101 Office Supplies General office supplies, computer supplies, paper; ($600). 102 Small Tools and Equipment Light bulbs for offices, scoreboards and park restrooms, miscellaneous tools and equipment foroffice landscape and office upkeep (vacuum, line trimmer), bases, home plates, pitcher's plate, batter's box mats, miscellaneous inci- dentals,thatcher; ($1,400). 185 GENERAL FUNDS THE CI TY OF KERRVILLE, TEXAS Recreation Division Description of Expenditures (cont.) 103 Chemical and Medical Supplies Insecticides, herbicides, first aid supplies; ($250). 201 Land Maintenance Calcium carbonate, dirt for infields, fertilizers forall softball fields; ($3,500). 202 Buildings and Structures Maintenance Maintenance of softball structures; ($1,500). 104 Fuel and Oil Supplies Unleaded fuel, petroleum products necessary for operation of division vehicles and equip- ment; ($1,457). 105 Food Supplies Ice, refreshments used at children and adult programs; ($200). 106 Janitorial Supplies Paperproducts, cleansers, deodorants, disin- fectants; ($450). 107 Wearing Apparel Uniform service, $500; shorts, $86; t-shirts, $336; ($900). 108 Ofher Supplies Program supplies; ($1,000). 110 Postage/UPS~Federa! Express Permit mailing of the annual summer programs brochure; ($600). 112 Computer Software Purchases Recreation/athletic registration program bi- annualfee; ($700). 115 Portable Buildings/Structures Twotin roofed ready made carports; ($1,500) 203 Maintenance Contracts -City Garage Annual maintenance contractwith CityGarage for maintenance of division vehicles and equip- ment,includes labor for repairs to division ve- hicles and equipment performed at City Ga- rage; ($7,244). 204 Parts -City Garage Parts to repairdivision vehicles and equipment through City Garage; ($1,000). 205 Office Equipment Maintenance Maintenance for typewriter, computers, fax machine, copier; ($600). 206 Instruments & Apparatus Maintenance Maintenance for timer clock, hand held timer, portable scoreboard, hand held radios; ($300). 209 Irrigation System Maintenance Maintenance for softball field irrigation sys- tems/waterfaucets, maintenanceofwaterfau- cets at parks administration office; ($75). 212 Repairs -Not City Garage Vehicle inspections, tires, carwashes, repairs to equipment not performed at City Garage; ($250). 301 Telephone Service Long distance service, cell phone service; ($400). 186 2004-05 ANNUAL BUDGET err THE CI TY OF KERRV/LLE, TEXAS 302 Light and Power `~'' Electrical service for softball fields and office; ($1,000). 304 Waterand Sewer Water and sewer service for softball fields; ~" ($4,000). 306 Special Services Fees for officials, excluding softball officials, softballfield insurance; ($4,000). 316 Advertising Brochures for various activities and sports, summer activity guide, ad in Hill Country Kids community activities guide; ($1,200). 401 Certificates, Awards, Etc. Awards forvarious programs; ($700). 402 Dues and Subscriptions `~"` Texas Recreation and Parks Society, Texas AmateurAthleticFedevation, Texas Public Pool ~, Council, Kerrville DailyTimes; ($400). GENERAL FUNDS 187 THE CI TY OF KERRVILLE, TEXAS DEPARTMENT -Public Works DIVISION -Public Works DIVISION NUMBER - 01-860 DIVISION DESCRIPTION: The Public Works Division (01-860) is man- aged by the Director of Public Works. The Public Works Department is responsible for managing the divisions of Engineering, Streets and Drainage, Solid Waste, WaterandWaste- waterUtilities,Planning, Building Inspections, and Code Enforcement. This includes opera- tion ofexisting facilities and construction of new facilities related to these divisions. In addition, the Public Works Department as- sists inthe planning, design, and construction of public works and building facility improve- mentsfor all departments of the City and pro- videsoversight ofoutside architects and engi- neerswho submit work to the City. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Restructuring of organization to move Air- port Managementfrom Public Works Depart- ment todirect report to City Manager; moved Planning, Building Inspections, and Code En- forcement to Public Works Department. Re- classified Public Works Secretaryto Adminis- trativeSecretaryduetoincreased responsibil- ityand workload from assisting the Planning Director. • Completed flood related projects including property buy-out and demolition and infrastruc- ture related public assistance projects. • Continued development and execution of projects included in 2002 Bond Issue, projects funded bythe EIC, and projects jointlyfunded with TxDOT. • 90% complete with development of inte- gratedtechnologysystemsforBuilding Inspec- tionsand Code Enforcement Divisions. This will eliminate handwritten reports and data en- trythrough automatic synchronization ofdata collected in field with main database on net- work at city hall. Hardware includes laptop computers and portable printers forfield work. Software includes specific windows based applicationsfordata entryand reportprepara- tion. DIVISION FIVE-YEAR GOALS: • Complete all 2002 Bond Issue projects. • Continue to support division managers in coordination with otherCitydepartments, State agencies including TDOT and TCEQ, Federal agencies including FEMA, and individual and organized citizen groups. • Continue to lead in the development and implementation of capital improvement projects by identifying and prioritizing needs, establish- ing program budgets, procuring professional 188 2004-05 ANNUAL BUDGET ~tirr THE CI TY OF KERRV/LLE, TEXAS services such as architects, surveyors, and engineers, securing rightofwayorotherprop- ertyissues, coordinating with other agencies, and providing direction to division managers that will lead to the completion of the projects. • Worktoincreaseannualleveloffundingfor pavement maintenance. 2004-05 OBJECTIVES: • Complete integrated systems project for Building Inspections and Code Enforcement and makefullyoperational. PERSONNEL SCHEDULE: • Develop first phase of integrated systems for water/wastewater division specifically re- lated to work orders and tracking of material, equipment, and labor. • Develop water distribution system com- puter model, in-house by City Engineer. • Start and finish engineering analysis and reportto supportdevelopment impactfees. • Continue to work bond projects and other capital projects asdescribed infive-yeargoals. • Identifyand prioritize projectsforfuture bond issue. NUMBER OF BUDGETED POSITIONS APPROVED FY FY FY FY FY SALARY EMPLOYEETITLE 00-01 01-02 02-03 03-04 04-05 GRADE Director of Public Works 0 0 0 1 1 Unclassified Director of Public Works 1 1 1 0 0 Senior Engineer 1 0 0 0 0 City Engineer 0 1 1 1 1 Unclassified Environmental/Aviation Administrator 1 1 0 0 0 Aviation Administrator 0 0 1 0 0 EngineeringTechnician 2 1 1 1 1 56 Solid Waste Coordinator 0 1 1 0 0 Construction Inspector 2 3 3 3 3 56 Secretary- Public Works 1 1 1 1 0 53 Administrative Secretary- Public Works 1 1 1 1 1 54 `'~'' Engineering Intern (Seasonal) 1 1 1 1 1 Unclassified ; TOTAL FULLTIME POSITIONS 8 9 9 7 7 ~, TOTAL PARTTIME POSITIONS 0 0 0 0 0 TOTAL SEASONAL POSITIONS 1 1 1 1 1 2004-05 STAFFING CHANGES: None. GENERAL FUNDS >89 THE C/TY OF KERRV/LLE, TEXAS DIVISION EXPENDITURE ANALYSIS DEPARTMENT Public Works DIVISION NAME Public Works DIVISION NUMBER 01-860 AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 PERSONNELSERVICES 001 Salaries and Wages $239,210 $301,046 $350,288 $295,790 $303,231 002 Overtime 991 3,104 1,157 282 0 003 TemporaryHelp 346 960 2,033 0 0 004 Longevity 1,396 1,064 1,560 1,376 1,960 005 Social Security 17,648 22,394 25,086 21,873 22,442 006 Retirement 29,340 37,160 43,164 36,266 37,172 007 Grouplnsurance 35,476 46,157 45,270 41,226 41,226 010 ProfessionalDevelopment 1,910 3,279 2,743 1,300 1,300 011 Local Meeting Expenses 60 38 28 0 0 Total Personnel Services 326,377 415,202 471,329 398,113 407,331 SUPPLIES AND MATERIALS 101 Office Supplies 3,347 4,204 1,755 1,200 1,000 102 Small Tools and Equipment 387 926 875 1,200 1,410 103 Chemical and Medical Supplies 0 20 22 100 200 104 Fuel and Oil Supplies 1,406 2,823 3,682 2,700 3,100 105 Food Supplies 28 37 27 5 0 106 Janitorial Supplies 23 33 44 0 0 107 W Baring Apparel 1,191 890 1,158 800 1,050 110 Postage/UPS/Federal Express 371 262 470 300 300 112 ComputerSoftwarePurchases 1,563 510 0 900 1,500 Tota[ Supplies and Materials 8,316 9,705 8,033 7;205 8,560 MAINTENANCEAND REPAIRS 203 Maint. Contracts -City Garage 6,276 8,052 8,118 6,000 6,000 204 Parts -City Garage 255 1,431 762 500 600 205 Office Equipment 0 41 204 600 600 206 Instruments & Apparatus Maint. 111 471 0 0 0 212 Repairs -Not City Garage 154 179 68 200 200 Total Maintenance and Repairs 6,796 10,174 9,152 7,300 7,400 MISCELLANEOUS SERVICES 301 Telephone Service 2,923 3,372 3,121 2,700 2,700 306 Special Services 400 12 3,353 4,500 7,000 313 Hire of Equipment 133 572 315 500 0 Total Miscellaneous Services 3,456 3,956 6,789 7,700 9,700 >90 2004-05 ANNUAL BUDGET ~vrr+ THE C/TY OF KERRVILLE, TEXAS AMENDED APPROVED '~'' ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 SUND RYCHARGES 401 Certificates, Awards, Etc. 371 0 0 0 0 402 Dues and Subscriptions 0 1,214 1,155 1,300 1,000 405 OtherCharges 3.121 2.520 4.550 2.400 2.400 TotalSundryCharges 3,492 3,734 5,705 3,700 3,400 '~+" CAPITALOUTLAY 503 Motor Vehicles 0 16,762 0 950 0 505 Office Equipment 2,707 1.569 0 6,400 15.000 '~` Total Capital Outlay 2.707 18,331 0 7.350 15,000 Total $351,145 $461,100 $501,007 $431,368 $451,392 DESCRIPTION OF EXPENDITURES ~.' 010 Professional Development Technical seminarsand conferencesfordirec- tor, engineer and construction inspectors; ($1,300). 101 Office Supplies Plotter paper, large format copier paper, ink cartridges; ($1,000). 102 Small Tools and Equipment Three digital cameras, smart level, pipe plugs; ($1,410). 103 Chemical and Medical Supplies Fire extinguisherinspections,firstaidsuppties; ($200). 104 Fuel and Oil Supplies Unleaded fuel, petroleum products fordivision vehicles and equipment; ($3,100). 107 Wearing Apparel Uniform service, protective clothing, steel toe bootallowance, rain gear, safetygear; ($1,050). 110 Postage/UPS/Federal Express Federal Expresschargesforspecialmailings; ($300). 112 Computer Software Purchases One license forArc View; ($1,500). 203 Maintenance Contracts -City Garage Annual maintenance contractwith City Garage for maintenance on division vehicles, includes labor for repairs performed at City Garage; ($6,000). 204 Parts -City Garage Parts necessary for maintenance of division vehicles performed at City Garage; ($600). GENERAL FUNDS >9 ~ THE C/TY OF KERRV/LLE, TEXAS Public Works Division Description of Expenditures (cont.) 205 Office Equipment Maintenance Maintenance of plotter, scanner, printers, fax machine, computers; ($600). 212 Repairs -Not City Garage Vehicle inspections, car washes, repairs of division vehicles not performed at City Garage; ($200). 402 Dues and Subscriptions Professional engineerlicense renewals, $500; American Public Works Association, $300; miscellaneous certification renewals for con- structioninspectors, $200; ($1,000). 405 Other Charges Installation and removal of banners (offset by revenue); ($2,400). 505 Office Equipment Capital Large format copier; ($15,000). 301 Telephone Service Long distance charges, pagers, cell phone charges, fax line charges; ($2,700). 306 Special Services Spring and summerinterns, $2,500; surveying or engineering on special projects needing design orfeasibility analysis, $2,000; construct access drive to radio flyers club lease at City farm, $2,500; ($7,000). 192 2004-05 ANNUAL BUDGET THE C/TY OF KERRV/LLE, TEXAS DEPARTMENT -Public Works "'~" DIVISION -Street and Drainage DIVISION NUMBER - 01-861 DIVISION DESCRIPTION: The Street and Drainage Division is super- vised by the Public Works Supervisor who is responsible to the Directorof Public Works and is within the Public Works Department. This division is responsible for maintaining all non-state owned, publicstreets and alleyswithin the City limits. Paved streets are maintained to reduce deterioration and unpaved streets are given sufficient attention to maintain safe con- ditions. This division also operates and main- tainsall traffic control devices including signs and pavement markings, determinesthe loca- tion of street lights, and maintains airport and landfill properties including fencing, mowing, lighting systems, and pavement. As a part of street maintenance, the storm drain systems are cleaned based on available man- powerand budget. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Paved the Wastewater Plant area. • Assisted in the Quinlan Creek drainage project. • Demolished 21 houses. • Paved the continuation of C Street. DIVISION FIVE-YEAR GOALS: • Continueto upgrade antiquated equipment. • Increase street maintenancefunding. • Increase personnel. 2004-05 OBJECTIVES: • Purchase street sweeper and two new pick- ups. GENERAL FUNDS 193 THE CITYOFKERRV/LLE, TEXAS DIVISION PERFORMANCE MEASURES ACTUAL ACTUAL ACTUAL PROJECTEDPROJECTED 2000-01 2001-02 2002-03 2003-04 2004-05 Pothole Repairs -total man hours 2,612 1,553 1,526 1,650 1,650 Utility Cut Repairs -total man hours 1,428 1,100 1,138 1,200 1,200 Maintain Drainage -total man hours 1,378 2,072 2,621 2,600 2,500 Maintain Traffic Devices -total man hours 2,334 2,172 3,821 3,900 4,000 Street Repair -total man hours 9,012 5,025 6,795 6,500 7,000 Right-of-Way Maintenance -total man hour 4,763 1,413 589 650 600 Landfill Road Maintenance -total man hours 78 147 117 120 120 Recycle Center Operations -total man hours 2,616 3,986 0 0 0 Traffic Control (signs) -total man hours 4,110 2,172 2,045 2,100 2,200 Drainage Maintenance -total man hours 871 2,072 4,124 4,000 4,000 Airport Property Maintenance-totalmanhou rs 1,676 1,008 906 1,000 1,000 PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS APPROVED FY FY FY FY FY SALARY EMPLOYEETITLE 00-01 01-02 02-03 03-04 04-05 GRADE Street Division Manager 0 0 0 1 1 26 StreetSuperintendent 1 1 1 0 0 Assistant Superintendent 1 1 1 1 1 56 Crew Leader 1 1 1 1 1 56 Traffic Controls Technician 1 1 1 1 1 55 Recycle CenterOperator 0 1 1 0 0 Equipment Operator 4 4 4 4 4 53 Maintenance Worker 5 5 5 3 3 52 MaintenanceWorker(PT) 1 1 1 0 0 TOTAL FULLTIME POSITIONS 14 14 14 11 11 TOTAL PARTTIME POSITIONS 0 1 1 0 0 2004-05 STAFFING CHANGES: None. 194 2004-05 ANNUAL BUDGET ~rr+" THE CI TY OF KERRV/LLE, TEXAS DIVISION EXPENDITURE ANALYSIS DEPARTMENT DIVISION NAME DIVISION NUMBER Public Works Street 01-861 AMENDED APPROVED ~®rr ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 PERSONNELSERVICES 001 Salaries and Wages $297,318 $303,834 $333,968 $280,476 $283,096 002 Overtime 20,763 22,629 12,575 17,000 17,000 ~ 003 TemporaryHelp 0 0 261 0 0 004 Longevity 3,044 3,760 4,168 4,172 3,844 005 Social Security 23,280 24,419 25,057 23,066 23,251 ~nr 006 Retirement 38,165 39,184 41,924 36,796 37,091 007 Group Insurance 59,551 60,362 63,447 54,240 57,636 010 Professional Development 1.391 1.460 270 1.500 2.000 ~'' Total Personnel Services 443,512 455,648 481,670 417,250 423,918 SUPPLIES AND MATERIALS ~' 101 Office Supplies 396 885 441 1,000 1,000 102 Small Tools and Equipment 4,588 4,632 8,031 7,000 10,000 103 Chemical and Medical Supplies 5,809 5,324 684 2,000 2,000 ~'` 104 Fuel and Oil Supplies 11,627 12,376 14,298 15,000 25,580 105 Food Supplies 1,144 1,282 1,547 1,500 1,500 106 Janitorial Supplies 1,641 2,014 1,751 1,500 1,500 ~ 107 Wearing Apparel 5,517 3,619 3,682 4,000 4,600 108 Other Supplies 34 0 16 0 0 110 Postage/UPS/Federal Express 0 23 51 0 0 '`~ Total Supplies and Materials 30,756 30,155 30,501 32,000 46,180 MAINTENANCEAND REPAIRS '~ 202 Buildings & Structures 654 1,520 1,915 1,500 1,500 203 Maint. Contracts -City Garage 29,563 39,540 40,935 40,252 40,252 204 Parts -City Garage 10,160 12,119 9,536 12,000 12,000 ~` 205 Office Equipment Maintenance 58 0 1,420 250 250 206 Instruments & Apparatus Maint. 51 129 150 350 500 207 Street Maintenance 35,201 25,345 33,888 50,000 40,000 ~' 207-01 Street Maintenance Program 0 99,788 81,977 125,000 130,000 208 TrafficControlDevices 28,006 46,702 33,200 40,000 50,000 212 Repairs -Not City Garage 8.406 8,780 12.218 9,500 15,000 ~r Total Maintenance and Repairs 112,099 233,923 215,239 278,852 289,502 GENERAL FUNDS 195 THE C/TY OF KERRVILLE, TEXAS Street Division Expenditure Analysis (cont.) AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 MISCELLANEOUS SERVICES 301 Telephone Service 411 752 743 1,550 1,600 302 Light and Power 253,600 248,467 255,848 233,035 259,000 303 Natural Gas 1,022 707 945 1,100 1,500 304 W ater and Sewer 350 262 288 400 500 306 Special Services 0 0 7,000 0 0 313 Hire of Equipment 2.703 525 1.118 1.000 2.000 Total Miscellaneous Services 258,086 250,713 265,942 237,085 264,600 SUNDRYCHARGES 402 Dues and Subscriptions 120 260 80 430 430 Total SundryCharges 120 260 80 430 430 CAPITAL OUTLAY 502 Buildings and Structures 0 6,934 0 0 0 503 Motor Vehicles 0 0 37,900 39,550 42,000 504 Machinery, Tools & Equipment 742 817 0 3.450 24.996 Total Capital Outlay 742 7.751 37.900 43.000 66.996 Total $845,314 $978,447 $1,031,333 $1,008,617 $1,091,627 DESCRIPTION OF EXPENDITURES 002 Overtime Compensation forwork performed beyond forty hours perweek; ($17,000). 102 Sma!1 Tools and Equipment Chain saws, weed eaters, small hand tools, blades forwood chipper; ($10,000). 010 Professional Development Trafficsafetyschools; ($2,000). 101 Once Supplies Paper, pens, pencils, calendars, computersup- plies, printersupplies; ($1,000). 103 Chemical and Medical Supplies Chemicals forasphalt equipment cleaning, first aid supplies, fire extinguisher inspections; ($2,000). 104 Fuel and Oil Supplies Unleaded fuel, diesel fuel, petroleum products fordivision vehicles and equipment; ($25,580). >96 2004-05 ANNUAL BUDGET ~r THE CI TY OF KERRVILLE, TEXAS 105 Food Supplies Ice, Gatorade, coffee supplies; ($1,500). 106 Janitorial Supplies Cleansers, dust control rugs, paper products; ($1,500). 107 Wearing Apparel Uniform service, steel toe boot allowance, safetygear; ($4,000). 202 Buildings and Structures Maintenance Plumbing and electrical repairs, heating/air conditioning repairs; ($1,500). 203 Maintenance Contracts -City Garage Annual contract with City Garage for mainte- nance of division vehicles and equipment, in- cludeslabor for repairs performed at City Ga- rage; ($40,252). 208 Traf1'rc Control Devices All signage, paint and thermoplastic traffic markings; ($50,000). 212 Repairs -Not City Garage Tires, vehicle inspections, carwashes, repairs not performed at City Garage; ($15,000). 301 Telephone Service Long distance service, cellular phone service; ($1,600). 302 Lightand Power Electricity service for street lights, office and shop; ($259,000). 303 Natural Gas Natural gas utility; ($1,500). 304 Waterand Sewer Waterand sewerutility; ($500). 204 Parts -City Garage Parts necessaryto repairdivision vehicles and equipment at City Garage; ($12,000). 205 Office Equipment Maintenance Repairs to office equipment; ($250). 206 Instruments & Apparatus Maintenance Repairand calibration of equipment; ($500). 207 Street and Drainage Maintenance Asphalts and base materials to maintain streets; ($40,000). 207-01 Street Maintenance Program Annual street maintenance program, includes seal coatorslurryseal project; ($130,000). 313 Hire of Equipment Rental of specialized equipment; ($2,000). 402 Dues and Subscriptions Dues to professional affiliations; ($430). 503 Motor Vehicle Capital Twothree quarterton pickups; ($42,000). 504 Machinery, Tools and Equipment Lease for CAT 908 front end loader, lease for CAT 120 motor grader; ($24,996). GENERAL FUNDS >97 THE CITY OF KERRV/LLE, TEXAS DEPARTMENT -Finance and Services DIVISION -General Operations DIVISION NUMBER - 01-870 PERSONNEL SCHEDULE: There are no budgeted positions for this divi- sion. DIVISION DESCRIPTION: The General Operations Division is supervised bythe Assistant City Managerand iswithin the Finance and Services Department. This division handles general operation expen- dituresfortheGeneral Fund, including mainte- nance ofCity Hall. DIVISION EXPENDITURE ANALYSIS DEPARTMENT Finance and Services DIVISION NAME General Operations DIVISION NUMBER 01-870 AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 PERSONNELSERVICES 001 Salaries and Wages $2,295 $0 $3,039 $0 $0 003 TemporaryHelp 0 0 400 0 0 005 Social Security 182 86 84 184 200 006 Retirement 0 0 25 0 0 007 Grouplnsurance 0 G 74 0 0 008 Workers Compensation Ins. 80,275 95,445 100,395 154,480 135,449 009 Unemployment Claims 1,817 4,462 344 500 500 010 Professional Development 2,764 1,159 951 6,979 5,000 011 Local Meeting Expenses 0 6 605 0 75 Total Personnel Services 87,333 101,158 105,916 162,143 141,224 SUPPLIES AND MATERIALS 101 Office Supplies 8,725 7,856 7,809 9,000 9,000 102 Small Tools and Equipment 207 110 766 200 200 103 Chemical and Medical Supplies 491 1,133 1,042 1,200 1,200 104 Fuel and Oil Supplies 536 449 490 500 500 105 Food Supplies 1,015 919 599 1,500 1,500 106 JanitorialSupplies 3,085 1,485 2,914 2,500 2,500 107 Wearing Apparel 0 50 4 25 50 198 2004-05 ANNUAL BUDGET ~`''` THE CITY OF KERRVILLE, TEXAS AMENDED APPROVED '~" ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 ~-" 108 Other Supplies 0 7 620 50 100 110 Postage/UPS/Federal Express 22.137 21,426 19,989 25.000 25.000 Total Supplies and Materials 36,196 33,435 34,233 39,975 40,050 MAINTENANCEAND REPAIRS 202 Buildings & Structures 22,762 22,009 25,590 26,000 26,000 203 Maint. Contracts -City Garage 1,812 2,352 2,352 2,352 2,352 204 Parts -City Garage 229 134 (1,800) 1,000 1,000 205 Office Equipment Maintenance 6,931 7,732 2,988 6,000 6,000 '" 206 Instruments & Apparatus Maint. 189 306 35 400 400 212 Repairs -Not City Garage 32 63 83 100 100 Total Maintenance and Repairs 31,955 32,596 29,247 35,852 35,852 ,,~,, MISCELLANEOUS SERVICES 301 Telephone Service 25,854 29,473 24,459 26,000 26,000 302 Light and Power 18,526 20,554 20,254 20,000 20,000 303 NaturalGas 3,156 1,904 1,278 1,500 1,800 304 W ater and Sewer 1,235 1,046 798 750 1,000 `~' 306 Special Services 5,300 5,300 4,467 9,000 0 307 Insurance 68,032 74,904 82,770 92,667 95,000 312 Audit Fees 8,614 8,540 14,548 19,400 20,000 318 Tax Services 120,308 129,186 137,748 138,000 151,808 319 Ad Valorem Tax Refunded 0 0 84,007 0 0 320 Garbage Service 925.275 965.733 983.845 919.668 938.100 '" Total Miscellaneous Services 1,176,300 1,236,640 1,354,173 1,226,985 1,253,708 SUNDRYCHARGES 0 ~"` 401 Certificates, Awards, Etc. 8,837 6,190 8,990 9,000 402 Dues and Subscriptions 0 0 93 112 0 405 Other Charges 4,893 4,862 5,900 7,000 7,000 406 Bad Debt Expense 253 728 881 1,000 1,000 410 Contingency 75,696 151,801 0 54,157 166,524 411 Litigation Contingency 1,573 60 9.154 10.000 25.000 ' TotalSundryCharges 91,252 163,641 25,017 81,269 199,524 CAP ITAL OUTLAY 0 ~'" 502 Buildings & Structures 0 1,845 0 0 503 Motor Vehicles 0 15,620 0 0 0 506 Instruments & Apparatus 21.724 0_ 0 0 Q ~'~' Total Capital Outlay 21,724 17,465 0 0 0 GENERAL FUNDS 199 THE C/TY OF KERRVILLE, TEXAS General Operations Division Expenditure Analysis (cont.) ACCT. NO. ACCOUNT NAME CAPITAL IMPROVEMENT PROJECTS 615 Spence/Lewis Drainage 617 Jefferson Street Improvements Total Capital Improvement Proj Total AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 0 0 0 0 0 400 0 0 0 0 400 0 0 0 0 $1,445,157 $1,584,935 $1,548,585 $1,546,224 $1,670,358 DESCRIPTION OF EXPENDITURES 005 Social Security Employer share of social security for quality service awards; ($200). 008 Workers Compensation Insurance Workers compensation insurance premiums forGeneral Fund employees; ($135,449). 009 Unemployment Claims UnemploymentclaimsforformerGeneralFund employees; ($500). 010 Professional Development Council/staff 2004 planning session, $1,000; in-house training, $4,000; ($5,000). 011 Local Meeting Expenses Expenses related refreshments for City spon- soredmeetings; ($75). 101 Office Supplies Copierpaper, printerpaper, envelopes, letter- head, receipt books, general office supplies; ($9,000). 102 Small Tools and Equipmenf Small hand toolsforoffice maintenance; ($200). 103 Chemical and Medical Supplies Fire extinguisher inspection, first aid supplies; ($1,200). 104 Fuel and Oil Supplies Unleaded fuel, petroleum productsfortwocity hall pool cars; ($500). 105 Food Supplies Coffee supplies, workshop and special pro- gramsupplies; ($1,500). 106 Janiforia/ Supplies Cleaning supplies, dust control mats; ($2,500). 107 Wearing Apparel Safetygloves, miscellaneous safetysupplies; ($50). 108 Other Supplies Unanticipated expenses not budgeted in other line items; ($100). 200 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS -- ~a,r 110 Postage/UPS/Federal Express Postage and general shipping expenses; ($25,000). 202 Buildings and Structures Maintenance Janitorial service, $16,500; alarm monitoring, $400; pest control, $350; bi-monthly heating, ventilation and air conditioning maintenance agreement, $900; routine maintenance and repairs for city hall, $7,850; ($26,000). 203 Maintenance Contract -City Garage Annual maintenance contractwith City Garage for maintenance of city hall pool cars, includes laborforrepairsperformed atcity hall; ($2,352). 204 Parts -City Garage Parts to repair city hall pool cars performed at City Garage; ($1,000). 205 Office Equipment Maintenance Repairs for copiers, postage machine and postage scale; ($6,000). 206 Instruments &Apparatus Maintenance Repairs as needed to base radio and tele- phoneequipment; ($400). 212 Repairs -Not City Garage State vehicle inspections, carwashes, tire re- pairs; ($100). 301 Telephone Service Local service, modem and fax lines; ($26,000). 302 Light and Power Electrical service; ($20,000). 303 Nafural Gas Natural gas utility; ($1,800). 304 Waterand Sewer Waterand sewerutility; ($1,000). 307 Insurance Premiums for general liability, property, auto- mobile, errors and omissions, mobile equip- ment, combination crime and other insurance premiums; ($95,000). 312 Audit Fees Annual independent audit services,$15,000; disclosure fees, $5,000; ($20,000). 318 Tax Services Kerr Cou my Tax Assessor Collectorfor collec- tion of property taxes, $66,940; Kerr Central Appraisal District, $84,868; ($151,808). 320 Garbage Service Contract payment to Browning Ferris Indus- tries for residential garbage collection; ($938,100). 405 Other Charges Bank account analysis charges, credit card fees, other miscellaneous service charges; ($7,000). 406 Bad Debt Expense Returned checkfees; ($1,000). 410 Contingency Unanticipated projectsorunforeseen expenses as approved bythe City Manager; ($166,524). 411 Litigation Contingency Unanticipated legal expenses relating tolaw- suitsfromGeneral Fund purposes; ($25,000). GENERAL FUNDS 2D ~ THE CI TY OF KERRV/LLE, TEXAS OPERATING TRANSFERS OUT EXPENDITURE ANALYSIS ACCT. NO. ACCOUNT NAME OPERATING TRANSFERS OUT 902 Water/Sewer Fund 907 Police -Special Purpose Fund 914 Golf Course Fund 918 GeneralEquipmentReplac. 922 Economic Development 925 Landfill Operations Fund 928 Landfill Post Closure Fund 930 EMS Fund 940 Sales Tax Improvements Fund 941 Sales Tax Contingency Fund 947 Airport Fund 965 Library Fund 970 General Project Accounting 971 Water/Sewer Project Accounting 975 EIC Project Accounting 981 2002 Flood Recovery Fund 988 216th Task Force Fund 990 Insurance Reserve 994 Main Street Program Fund Total AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 $0 $2,538 $0 $0 $0 0 0 1,105 0 0 6,709 0 0 0 0 115, 762 127, 756 134, 970 136, 250 140, 785 23, 500 0 0 0 0 4,500 7,500 7,500 3,000 0 0 37,020 39,958 37,020 37,020 0 0 0 9,040 144,685 0 4,543 0 0 0 0 3,887 0 0 0 178,000 47,900 123,500 93,213 173,791 350,926 398,878 398,454 387,180 416,113 398,283 222,165 149,870 15,000 660,000 14,250 0 4,200 0 0 31,270 0 80,000 0 0 0 0 334,017 0 0 32,564 37,126 46,028 42,772 37,796 5,833 5,833 20,016 24,019 24,019 56.000 0 0 0 0 $1,217,597 $895,146 $1,339,617 $747,494 $1,634,209 202 2004-05 ANNUAL BUDGET ~r-. ~' THE CI TY OF KERRV/LLE, TEXAS DESCRIPTION OF EXPENDITURES ~r 918 Transfer to General Equipment Re- 970 Transfer to General Project Account- placement Fund The city established a fund in fiscal 1996-97 to accumulate reserves to replace aging heavy equipmentsuch as dumptrucks, backhoes, fire trucks, etc. In fiscal 2004-05, the transfer is budgeted at 1 % of total general fund mainte- nanceand operations budget; ($140,785). 928 Transferto Landfill Post Closure Fund Transferto landfill post closure fund for repay- ment ofdebt used for airport t-hangar project; ($37,020). 930 Transferto EMS Fund Transferto EMS Fund forsubsidy; ($144,685) 947 Transferto Airport Fund Annual transferto airport fund for project match, $98,559; transferto airportfund forcityowner participation, $75,232; ($173,791). 965 Transferto Library Fund Annual transferto libraryfund to coverexpendi- tures not supported by revenue generated at the library; ($416,113). ing Fund The city began project accounting efforts in the 1999-00 fiscal year. This transferwill be made on approval of specific projects by the city council, in amounts as approved by council. At development of this budget, the following projects were proposed for consideration - Meadowview storm sewer, $125,000; Foot- hillsdrainage, $50,000; Lois Streetextension, $160,000; sidewalks from La Casa to G Street, $25,000; FM 1341 ROW acquisition, $300,000; ($660,000). 988 Transferto 216"' Task Force Fund Transferto 216th task force fund to be used to pay employee benefits to city members of the 216th Judicial District Narcotics Task Force program, aswell as cityshare of matching grant funds; ($37,796). 990 Transfer fo Insurance Reserve Fund Transferto insurance reserve fund for partici- pation in city's risk pool; ($24,019). GENERAL FUNDS 203 THEC/TYOFKERRVILLE, TEXAS GENERAL CAPITAL EQUIPMENT REPLACEMENT FUND FUND 18 The General Capital Equipment Replacement Fund is a special fund created in the 1996-97 fiscal yearto accountforthe accumulation of fundswhich will be used to replace majorequipment in the generalfund. In fiscal year 2004-05, an amount equal to 1 % of the budgeted General Fund operations and maintenance expenditureswill be transferred into this fund. The first piece of equipment replaced by this fund was the fire department brush truck. Future councils will determine the amount of transfer and the equipment to be replaced. GENERAL EQUIPMENT REPLACEMENT FUND BUDGET SUMMARY FUND 18 BEGINNING FUND BALANCE REVENUES: Operating Revenues Operating Transfers In TOTAL REVENUES TOTAL FUNDS AVAILABLE EXPENDITURES: Operating Expenditures Operating Transfers Out TOTAL EXPENDITURES ENDING FUND BALANCE AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 $160,861 ($6,789) $19,158 $98,138 $142,188 $5,755 $140 $798 $800 $850 128.817 127,756 134.970 136,250 140,785 134 572 127 896 135 768 137 050 141 635 $295,433 $121,107 $154,926 $235,188 $283,823 $302,222 $101,949 $56,788 $93,000 $117,000 0 0 0 0 0 302 222 101 949 56 788 93 000 117 000 ($6,789) $19,158 $98,138 $142,188 $166,823 204 2004-05 AN/VUAL BUDGET THE C/TY OF KERRV/LLE, TEXAS REVENUE ANALYSIS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET +ur+ NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 6900 MISCELLANEOUS REVENUE 6911 Interest Revenue 5 755 140 798 800 850 Total 5,755 140 798 800 850 ~ 7000 OPERATINGTRANSFERSIN 7001 General Fund 128,817 127,756 134,970 136,250 140,785 Total 128,817 127,756 134,970 136.250 140.785 ~.r TOTAL REVENUES 134572 $127,896 135768 $137,050 $141,635 ~r DESCRIPTION OF REVENUE LINE ITEMS 6911 Inferest 7001 Transfer from General Fund '``~ Interest received on demand account and in- Transferfrom General Fund as determined by vestments from financial institutions. The City council during budgetdevelopment. ~wr% uses a consolidated approach to investments. Interest is calculated monthly based onthefund contribution toward the consolidated invest- ''` ment. GENERAL FUNDS 205 ~.- THE C/TY OF KERRV/LLE, TEXAS EXPENDITURE ANALYSIS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNTNAME 2000-01 2001-02 2002-03 2003-04 2004-05 500 CAPITALOUTLAY 503 Motor Vehicles 302 222 101 949 56 788 93 000 117 000 Total 302.222 101.949 56.788 93,000 117.000 TOTAL EXPENDITURES $302,222 $101,949 $56,788 $93,000 $117,000 DESCRIPTION OF EXPENDITURES 503 Motor Vehicles Replace street sweeper; ($117,000). 206 2004-05 ANNUAL BUDGET ~„ THE CITY OF KERRVILLE, TEXAS WATER/SEWER FUND FUND 02 The Water/Sewer Fund is an enterprise fund that was established to account forthe provision ~r of water and sewer services to the residents of the City. All activities necessary to provide such services are accounted for in this fund, including but not limited to, administration, operations, maintenance, financing and related debt service, as well as billing and collection. On April 15, 1998, the City of Kerrville purchased the water treatment plant and dam from the Upper Guadalupe River Authority, and now owns the total supply of raw surface water, which is supplemented with water drawn from City wells. The city also owns the only aquifer storage •° recovery well in the state of Texas. ~ti.• The principal source of revenue in the Water and Sewer Fund are charges to customers for waterconsumption, wastewatercollection,and fees related to providing consumerswith water/ wastewater service. The following graphs illustrate the major revenue sources and expenditure categories forfiscal year 2004-05: REVENUES EXPENDITURES Water Sales 50.5% Service Charges 4.6% Personnel Supplies X29°i Maintenanc 7.0' Capital 1.4% Miscellaneous 8.7% Suni 3. Transfers Out 4.5% 39.5% WATER/SEWER FUNDS 207 6.8% Debt Service 28.1% THE CITY OF KERRVILLE, TEXAS BEGINNING FUND BALANCE REVENUES: Operating Revenues Operating Transfers In Total Revenues TOTAL FUNDS AVAILABLE EXPENDITURES Operating Expenditures Operating Transfers Out Total Expenditures ENDING FUND BALANCE WATER/SEWER FUND BUDGET SUMMARY AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 $832,390 $484,666 $577,347 $322,780 $113,774 $5,978,045 $6,119,676 $6,024,343 $6,211,249 $6,334,960 0 427,054 26,263 88,369 212,402 5 978 045 6 546 729 6 050 606 $6,299,617 6 547 362 $6,810,435 $7,031,395 $6,627,953 $6,622,397 $6,661,136 $3,230,180 $3,922,987 $3,302,670 $3,599,456 $3,861,999 3,095.589 2,531,061 3.002,503 2,909,167 2,606,037 6 325 769 $6,454,048 $6,305,173 $6,508,623 $6,468,036 $484,666 $577,347 $322,780 $113,774 $193,099 208 2004-05 ANNUAL BUDGET THE CITY OF KERRVILLE, TEXAS WATER/SEWER FUND REVENUE SUMMARY AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 6400 CHARGES FOR SERVICES 6436 Water Sales $3,228,459 $3,267,345 $3,182,832 $3,224,499 $3,305,111 6437 Water Tap Fees 16,469 38,721 37,701 60,000 46,000 6438 Sewer Tap Fees 17,519 32,357 33,650 35,000 35,000 6439 Sewer Service Fees 2,405,055 2,369,359 2,357,981 2,522,705 2,585,773 6440 AMP Sales 0 0 (16) 182 100 6443 TV Camera -Sewer 0 309 412 0 0 6444 Requested Services 19,316 47,300 53,607 30,000 26,000 6445 Re-Use Water Sales 17,934 46,470 46,235 24,156 25,000 6449 Laboratory Fees 0 90 0 0 0 6482 Water Sample Test 1,374 1,430 1,399 1,800 1,600 6485 Wastewater Sample Test 3,766 1,148 1,550 1,100 1,000 6486 Waste Disposal Fee 88,580 145,623 136,109 142,000 138,000 6499 Misc. Service Fees 19,950 18,721 25,100 29,650 29,500 Total 5,818,422 5,968,873 5,876,560 6,071,092 6,193,084 6900 MISCELLANEOUS REVENUE 6910 Returned Item Fee 0 0 1,930 2,053 1,000 ~' 6911 Interest Revenue 24,872 28,882 6,338 2,000 2,493 6913 Assessed Payments 12,624 (1,368) 7,446 7,366 8,000 6915 New Account Fee 37,075 36,650 42,513 42,225 42,000 err 6938 Assessed Penalties 77,656 80,491 85,667 84,031 83,000 6960 Recovery of Bad Debt 2,949 3,115 3,234 987 500 6989 Miscellaneous Revenue 4,449 3,033 655 1,495 4,883 ~° Total 159,623 150,803 147,783 140,157 141,876 7000 OPERATING TRANSFERS IN `~~""` 7001 General Fund 0 2,538 0 0 0 7003 Garage Fund 0 0 0 0 8,902 7005 Flex Fund 0 846 0 0 0 ~ 7007 Police -Special Purpose Fund 0 263 0 0 0 7008 Parkland Dedication Fund 0 380 0 0 0 7010 EMS Equipment Repl. Fund 0 161 0 0 0 ~"' 7013 Softball Fund 0 101 0 0 0 7015 Library Memorial Fund 0 453 0 0 0 7019 W/S Equip. Repl. Fund 0 18 0 88,369 0 ~ 7020 Hotel/Motel Fund 0 179 0 0 0 7025 Landfill Operations Fund 0 792 0 0 0 7026 Landfill Replacement Fund 0 2,033 0 0 0 ~"'' 7027 Real Property Fund 0 1,181 0 0 0 WATER/SEWER FUNDS 209 THE CITY OF KERRVILLE, TEXAS Water/Sewer Fund Revenue Analysis (cont.) AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 7028 Landfill Post Closure Fund 0 374 0 0 0 7030 EMS Fund 0 436 0 0 0 7047 Airport Fund 0 178 0 0 0 7050 G. O. Debt Fund 0 118 0 0 0 7054 Water/Sewer Imp. Fund 0 327,073 0 0 0 7055 Loop 534/Comanche Trace 0 60,311 0 0 0 7065 Library Fund 0 19 0 0 0 7066 History Center Const. Fund 0 5 0 0 0 7067 433 Water Street Fund 0 33 0 0 0 7068 Remschel-Deering Fund 0 13 0 0 0 7071 W/S Capital Improvements Fund 0 29,180 14,858 0 0 7075 EIC Project Improvements Fund 0 0 11,405 0 0 7080 Legion Hills Fund 0 189 0 0 0 7081 2002 Flood Fund 0 0 0 0 203,500 7088 216th Task Force Fund 0 180 0 0 0 Total 0 427.054 26,263 88.369 212,402 TOTAL REVENUES 6436 Wafer Sales $5,978,045 $6,546,729 $6,050,606 $6,299,617 $6,547,362 DESCRIPTION OF REVENUE LINE ITEMS Metered water provided for customer usage. The currentwater rates are a tiered water rate structure designed to promote water conser- vation. 1 n January 2004, the tiered water rate structure was approved with an increase of $1.00 to the monthly base charge, plus 5.00% increase in the tiered rates. In the following pages, comparisons are provided for a sample 8,000 gallon monthly residential consump- tion. The city uses the 8,000 gallon monthly as a benchmark for comparison of residential bills. For FY05, the city projects a 2.5% increase over the water sales projected for FY04. 6437 Wafer Tap Fees Charges for taps into the city's water mains. 6438 Sewer Tap Fees Charges for taps into the city's sewer mains. 6439 Sewer Service Fees Charge for sewer service, based on metered water. In January 2004, the tiered sewer rate structure was approved with an increase of $0.50 tothe monthly base charge, plus 5.00% increase in tiered rates. In the following pages comparisons are provided fora resi- dential bill with 8,000 gallons monthly water consumption. Actual residential charges are 210 2004-05 ANNUAL BUDGET THE CITY OF KERRV/LLE, TEXAS adjusted annually in March, based on aver- age actual consumption during December, January and February. For FY05, the city projects a 2.5% increase over the sewer ser- vice fees projected for FY04. 6440 AMP Sales Average monthly billing program. 6443 TV Camera -Sewer Lines Charge for sewer televising service. ~.r 6444 Requested Service/Repairs Charges to customers to perform requested service and repairs to private services. 6445 Re-Use Water Sales Sale ofreclaimed waterfrom wastewatertreat- mentplant, currently sold to the municipal golf course, the Hill Country Youth Soccer Asso- ciation and Comanche Trace golf course. 6449 Laboratory Fees Charges assessed for laboratory services. 6482 Water Sample Test Fee for laboratory test to determine chemical makeup of water sample. 6485 Wastewater Sample Test Fee for laboratory test to determine chemical makeup of wastewater sample. 6486 Waste Disposal Fees Fees paid by independent contractors who dump waste materials into City facilities. 6499 Cut-Off Handling Fee Charges for restoration of service and other miscellaneous charges. 6910 Returned Item Fee Fee assessed for handling any returned item. 6911 Interest Revenue Interest received on demand account and investments from financial institutions. The city uses a consolidated approach to invest- ments. Interest is calculated monthly based on the fund contribution toward the consoli- dated investment. 6913 Assessed Payments Monies received on payout of tapping lien principal. 6915 New Account Fee Fee charged to establish new account for water or sewer customers. 6938 Assessed Penalties Penalties assessed on bills not paid on a timely basis. The City allows a fifteen day period before bills are considered delinquent and a 5% penalty is assessed. 6960 Recovery of Bad Debt Recovery of previously charged off bad debts for utility bills. 6989 Miscellaneous Revenue Unclassified revenue, includes handling charges for returned checks. 7003 Garage Fund Return of equity from garage fund. 7081 2002 Flood Fund Return of equity from 2002 flood fund. WATER/SEWER FUNDS 211 THE CITY OF KERRVlLLE, TEXAS HISTORY OF WATER AND WASTEWATER REVENUE Thousands $3,500 $3,000 $2,500 $2,000 $1,500 $1,000 $500 $0 Fiscal Year I~Wastewater Water Sales ' Projected Budget Staff Notes: This graph shows the history of water and wastewater revenues received each fiscal year since FY96. On the following pages, the Waterand WastewaterRevenueAnalysiswill only be shown from FY99 through FY05. 292 2004-05 ANNUAL BUDGET FY 96 FY 97 FY 98 FY 99 FY 00 FY 01 FY 02 FY 03 FY 04 FY 05* 'gym THE CI TY OF KERRVILLE, TEXAS WATER REVENUE ANALYSIS ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED BUDGETED MON. 1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 Oct. $235,114 $325,423 $222,482 $278,579 $331,732 $279,349 $286,333 Nov. 197,367 279,957 191,867 260,382 239,945 270,263 277,019 Dec. 179,054 227,544 159,174 227,872 212,407 261,035 267,561 Jan. 166,034 206,556 198,917 189,184 200,823 233,193 239,023 Feb. 185,015 205,234 198,838 205,419 196,561 230,394 236,154 ~,, Mar. 215,365 201,209 187,998 198,940 198,581 222,655 228,222 Apr. 196,071 207,605 187,297 248,009 204,434 219,894 225,391 May 220,570 254,860 241,663 274,534 287,736 234,234 240,090 ~, Jun. 231,226 241,482 269,240 324,787 360,133 272,830 279,651 Jul. 265,453 244,902 425,268 353,203 288,355 305,908 313,555 Aug. 292,279 337,163 448,043 265,868 304,497 317,917 325,865 ,. Sep. 473.687 295.030 497,673 440,568 357,627 376.827 386,248 Total $2,857,235 $3,026,966 $3,228,459 $3,267,345 $3,182,832 $3,224,499 $3,305,111 Budget Staff Notes: ~, Water revenue is the amount billed to cus- tomers for metered water used. Water rev- enuewill fluctuate depending on factors such as the increase (or decrease) in number of customers, rainfall, rate adjustments, conser- vation efforts and weather temperature dur- ing the summer months. WATER/SEWER FUNDS 213 THE CITY OF KERRVILLE, TEXAS WASTEWATER REVENUE ANALYSIS ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED BUDGETED MON. 1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 Oct. $171,219 $185,750 $184,573 $197,916 $202,300 $203,521 $208,609 Nov. 166,932 184,277 184,789 197,536 200,454 216,120 221,523 Dec. 165,805 177,932 179,091 195,163 193,833 214,129 219,482 Jan. 162,188 175,632 209,862 180,821 191,041 206,746 211,915 Feb. 165,308 177,486 211,891 192,456 185,017 206,259 211,416 Mar. 167,756 176,376 211,007 187,270 195,495 209,737 214,981 Apr. 175,714 178,325 187,380 197,029 159,351 208,486 213,698 May 176,515 189,616 197,067 199,251 204,120 213,461 218,798 Jun. 177,677 185,965 192,213 203,632 208,082 214,118 219,471 Jul. 182,187 191,051 209,903 206,282 204,027 221,623 227,164 Aug. 187,356 197,766 207,160 199,998 205,434 220,589 226,103 Sep. 208.042 190.469 230.120 212.005 208.828 187.915 192.613 Total $2,106,700 $2,210,646 $2,405,055 $2,369,359 $2,357,981 $2,522,705 $2,585,773 Budget Staff Notes: Wastewater revenue is the amount billed to the customers to collect and dispose waste- water based on the water consumption. Wastewater revenue will fluctuate based on waterconsumption, rate adjustments, and an increase or decrease in number of custom- ers. 214 2004-05 ANNUAL BUDGET THE CITY OF KERRVILLE, TEXAS WATER RATE HISTORY AS SHOWN BY BILL FOR 8,000 GALLONS $25 $20 $15 $10 $5 $0 RESIDENTIAL WATER RATE ANALYSIS Rate Each Bill For Date of First 3,000 Additional 8,000 ~rrr Rate Change Gallons 1,000 Gallons Gallons Aug-80 $6.00 $1.57 $13.50 ,,, Sep-82 $6.30 $1.65 $14.50 Aug-85 $6.75 $2.02 $16.85 Sep-88 $6.29 $1.88 $15.69 Feb-90 $5.96 $1.78 $14.86 Sep-91 $6.19 $1.85 $15.44 Feb-93 $6.50 $1.94 $16.20 ,,, Oct-93 $6.78 $2.02 $16.88 Jul-96 $7.35 $2.19 $18.30 Jan-01 $10.30 $2.40 $21.40 Jan-04 $11.30 $2.53 $23.32 * Tiered water rate structure - this represents per thousand gallon charge between 3 and 8 thousand gallons for residen- tial customers only. WATER/SEWER FUNDS 215 ~w 8-80 9-82 8-85 9-88 2-90 9-91 2-93 10-93 7-96 1-01 9-03 DATE OF RATE CHANGE a Monthly Bill THE C/TY OF KERRVILLE, TEXAS WASTEWATER RATE HISTORY AS SHOWN BY BILL FOR 8,000 GALLONS $30 $25 $20 $15 $10 $5 $0 RESIDENTIAL WASTEWATER RATE ANALYSIS Bill For Date of Base Each 1,000 8,000 Rate Change Rate Gallons Water Gallons Sep-82 $4.20 $0.84 $10.92 Oct-86 $5.64 $1.23 $15.48 Sep-88 $5.82 $1.27 $15.98 Oct-93 $6.02 $1.31 $16.50 Jul-96 $6.53 $1.42 $17.89 Jan-01 $10.50 $23.00 * Tiered rate structure. 276 2004-05 ANNUAL BUDGET 9-82 10-86 9-88 10-93 7-96 1-01 9-03 DATE OF RATE CHANGE Monthly Bil err THE CI TY OF KERRVILLE, TEXAS HISTORY OF WATER AND WASTEWATER CUSTOMERS Thousands * Projected HISTORY OF WATER AND WASTEWATER CUSTOMERS FYE WATER WASTEWATER Sep-95 7,346 6,745 Sep-96 7,623 6,905 Sep-97 7,982 7,022 Sep-98 7,861 7,166 Sep-99 8,045 7,247 Sep-00 8,206 7,429 ~,, Sep-01 8,390 7,548 Sep-02 8,530 7,738 Sep-03 8,648 7,839 Sep-04 8,743 8,038 Sep-05'' 8,917 8,198 ,~ Projected '~rr- WATER/SEWER FUNDS 217 THE CITY OF KERRVILLE, TEXAS TOP TEN WATER CUSTOMERS 2003-04 ANNUAL CUSTOMER CONSUMPTION Sid Peterson Hospital 158,440 Kerrville State Hospital 139,391 Three Hills Mobile Home Park 83,385 Y O Ranch Hotel 83,186 Central Park Lodges Ltd. 72,209 Inn of the Hills 67,999 HEB Stores 52,865 Lime Creek Apartments 47,292 Oakdale Apartments 46,725 Singing Wind Apartments 42,258 TOP TEN WASTEWATER CUSTOMERS 2003-04 ANNUAL WATER CUSTOMER CONSUMPTION Sid Peterson Hospital 158,440 Kerrville State Hospital 139,391 Three Hills Mobile Home Park 83,385 Y O Ranch Hotel 83,186 Central Park Lodges Ltd. 72,209 Inn of the Hills 67,999 HEB Stores 52,865 Lime Creek Apartments 47,292 Oakdale Apartments 46,725 Singing Wind Apartments 42,258 NOTE: Annual water consumption is represented in thousands of gallons of water. Water consumption for wastewater purposes does not include water used for irrigation purposes only. 218 2004-05 ANNUAL BUDGET ~.+ THE CITY OF KERRVILLE, TEXAS WATER/SEWER FUND DEPARTMENT EXPENDITURE SUMMARY AMENDED APPROVED ~"' DEPT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. DEPARTMENT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 ~` 875 Water Records $338,820 $346,074 $254,516 $363,877 $368,742 881 Utility Administration 220,036 283,481 274,823 275,019 287,281 882 Water Production 870,129 931,790 937,219 1,045,694 1,063,881 ~"° 883 Utility Construction 510,411 499,174 458,400 531,548 554,022 885 Wastewater Treatment 884,668 1,281,358 1,095,867 1,072,880 1,087,456 886 Utilities Laboratory 222,655 189,913 181,652 186,838 196,825 890 General Operations 183,461 391,196 100,193 123,600 303,792 990 Operating Transfers Out 3,095,589 2.531,061 3,002.503 2,909.167 2,606.037 `~'` TOTAL EXPENDITURES $6,325,769 $6,454,048 $6,305,173 $6,508,623 $6,468,036 WATER/SEWER FUND LINE ITEM EXPENDITURE SUMMARY AMENDED APPROVED ~ ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 ®.r PERSONNEL SERVICES 001 Salaries and Wages $1,072,790 $1,176,405 $1,261,529 $1,288,180 $1,308,080 002 Overtime 132,029 134,460 112,272 109,013 118,072 ~ 003 Temporary Help 0 7,473 672 0 0 004 Longevity 9,396 11,962 11,908 13,594 15,146 005 Social Security 87,357 97,071 96,908 111,026 110,803 006 Retirement 146,626 158,774 169,369 180,983 176,297 007 Group Insurance 216,909 224,792 261,136 269,006 305,356 008 Workers Compensation Insurance 29,035 22,190 17,709 40,827 40,000 009 Unemployment Claims 2,910 0 0 0 0 010 Professional Development 9,531 10,497 10,821 14,350 17,925 011 Local Meeting Expenses 1,190 1,049 1,246 1,680 2,394 Total Personnel Services 1,707,773 1,844,673 1,943,570 2,028,659 2,094,073 ~ WATER/SEWER FUNDS 219 THE C-TY OF KERRV/LLE, TEXAS Line Item Expenditure Analysis (cont.) AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 SUPPLIES AND MATERIALS 101 Office Supplies 18,533 16,316 24,493 25,015 28,275 102 Small Tools and Equipment 25,393 23,468 15,022 17,831 30,734 103 Chemical and Medical Supplies 175,061 226,026 239,345 276,990 274,223 104 Fuel and Oil Supplies 23,571 25,424 29,911 33,050 40,832 105 Food Supplies 2,718 3,496 3,553 3,630 3,550 106 Janitorial Supplies 6,089 7,386 6,627 5,575 6,200 107 Wearing Apparel 13,852 11,189 12,494 17,378 19,905 108 Other Supplies 1,406 848 909 1,325 1,650 110 Postage/UPS/Federal Express 25,717 27,622 33,974 46,180 46,720 111 Computer Upgrades 10 0 0 1,425 4,600 112 Software Purchases 224 0 0 457 0 Total Supplies and Materials 292,574 341,775 366,328 428,856 456,689 MAINTENANCE AND REPAIRS 201 Land Maintenance 285 365 1,010 1,835 2,700 202 Buildings & Structures 23,544 23,519 11,371 24,550 26,975 203 Maint. Contracts -City Garage 47,340 60,468 61,556 61,556 61,556 204 Parts -City Garage 13,314 11,869 17,597 18,325 21,100 205 Office Equipment Maintenance 1,213 767 1,751 2,765 2,900 206 Instruments & Apparatus Maint. 20,960 25,209 29,789 36,825 40,348 207 Street Maintenance 22,300 26,277 18,537 26,050 26,450 208 Traffic Control Device Maint. 1,831 3,262 3,947 3,250 1,957 210 Water System Maintenance 186,368 148,957 141,254 144,137 144,225 211 Wastewater System Maint. 88,544 96,109 116,710 89,336 102,910 212 Repairs -Not City Garage 13.631 19,798 37,561 15.130 16,125 Total Maintenance and Repairs 419,330 416,600 441,083 423,759 447,246 MISCELLANEOUS SERVICES 301 Telephone Service 16,724 18,847 14,512 17,085 18,657 302 Light and Power 414,686 373,379 399,351 415,923 412,800 303 Natural Gas 1,455 843 965 1,055 1,075 304 Water and Sewer 2,210 1,542 1,525 1,600 1,850 306 Special Services 22,340 25,775 34,650 37,425 45,139 307 Insurance 25,317 18,488 26,011 34,371 36,350 311 Network Services 1,569 1,863 2,161 3,237 2,400 312 Audit Fees 8,199 8,500 12,048 13,000 20,000 313 Hire of Equipment 10,967 11,230 16,292 9,085 11,000 317 Employment Physicals 8,720 2,309 3.245 3,712 5,105 Total Miscellaneous Services 512,187 462,776 510,760 536,493 554,376 220 2004-05 ANNUAL BUDGET THE CITY OF KERRV-LLE, TEXAS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET ~' NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 SUNDRY CHARGES 401 Certificates, Awards, Etc. 2,675 2,429 2,881 4,900 0 402 Dues and Subscriptions 1,694 2,535 4,656 3,902 5,207 405 Other Charges 22,052 21,411 21,102 30,405 29,291 ~r 406 Bad Debt Expense 13,558 20,047 6,114 2,000 2,000 409 Collection Expense 1,255 1,483 2,609 2,000 1,800 410 Contingency 970 150,000 15,000 0 150,000 411 Litigation Contingency 66,906 38,676 586 0 30.000 Total Sundry Charges 109,110 236,581 52,948 43,207 218,298 ~ CAPITAL OUTLAY 502 Buildings and Structures Capital 9,717 9,922 896 6,450 0 503 Motor Vehicle Capital 12,631 238,803 0 1,502 0 504 Machinery, Tools and Equipment 78,813 48,620 24,553 12,500 0 505 Office Equipment 1,550 6,114 1,674 3,319 0 506 Instruments & Apparatus 28,544 72,794 0 27,787 7,595 508 Traffic Control Devices 0 4,604 0 1,550 0 510 Water System Capital 46,174 72,254 50,912 66,500 62,500 511 Wastewater System Capital 11.777 34.170 9,946 18.874 18,000 Total Capital Outlay 189,206 487,281 87,981 138,482 88,095 CAPI TAL IMPROVEMENT PROJECTS 601 Unspecified Capital Improvements 0 125,000 0 0 0 615 Water Plant Pilot Project 0 8.300 0 0 0 Total Capital Improvement Projects 0 133,300 0 0 0 OPERATING TRANSFERS 901 General Fund 570,000 570,000 570,000 570,000 368,124 ~ 919 W/S Equipment Replacement 40,000 40,380 43,968 40,000 0 940 Sales Tax Improvements Fund 0 1,496 0 0 0 941 Sales Tax Contingency Fund 0 957 0 0 0 953 Revenue Debt Service Fund 1,495,334 1,462,973 1,900,419 1,863,010 1,786,094 954 W/S Improvement Fund 427,625 0 0 0 0 955 Loop 534 Fund (95,676) 0 0 0 0 971 W/S Improvement Project Fund 615,449 449,874 109,395 419,338 435,000 975 EIC Project Fund 41,018 3,541 364,705 0 0 990 Insurance Reserve Fund 1,839 1,839 14.016 16,819 16,819 ,, Total Operating Transfers 3,095.589 2.531.061 3,002.503 2,909,167 2.606,037 TOTALS $6,325,769 $6,454,048 $6,405,173 $6,508,623 $6,464,814 WATER/SEWER FUNDS 221 THE C/TY OF KERRVILLE, TEXAS DEPARTMENT -Finance and Services DIVISION -Water Records and Collections DIVISION NUMBER - 02-875 DIVISION DESCRIPTION: Division is responsible for all aspects of cus- tomerservice for water, sewer and garbage, including customer relations, meter reading, utility billing, collections, account maintenance, meter installation and meter maintenance. Citywide cash collections are received, rec- onciled, and recorded by this division from all otherdivisions.All pettycashreimbursements citywide are also handled through this divi- sion. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Implemented average monthly payment plan for utility customers. • Began online utility customer account in- quires and accepting online utility payments. • Setupprogramtoautomaticallydraftcredit cards on recurring basis. • Began billing, collecting, and reporting UpperGuadalupe RiverAuthoritywastewater customers. • Continued meter change out program to accurately capture water consumption cur- tailing slippage and increasing revenues. • Began accepting deposits from Kerrville- Schreiner Park. Payments for utility bills are received and recorded bycash, checks, orcreditcard in the lobby, at the drive up window, or if after hours, weekends or holidays in the night depository at city hall. City utility bills can also be paid by electronic bank draft, by mail, online or at the Kerrville Public Utility Board (KPUB) office. This division also accepts KPUB electric bill payments. DIVISION FIVE-YEAR GOALS: • Upgrade hand-held manual meter read- ing devices to radio remote devices increas- ing reading accuracy and amount of time spent on meter sites. • Add one clerk to office staff due to steady increase in utility customer accounts to allevi- ate work overload and burn out. 2004-05 OBJECTIVES: • Design and implement better floor plan for office creating more storage due to larger amount of supplies required to be on-hand and reduce physical and mental stress. 222 2004-05 ANNUAL BUDGET 'ter THE CITY OF KERRVILLE, TEXAS PERSONNEL SCHEDULE: ~.r NUMBER OF BUDGETED POSITIONS APPROVED FY FY FY FY FY SALARY '~"' EMPLOYEE TITLE 00-01 01-02 02-03 03-04 04-05 GRADE wry Accounting Operations Superviso r .5 .5 .5 .5 .5 25 Crew Leader -Meter Technician 1 1 1 1 1 56 Utility Billing Coordinator 1 1 1 1 1 55 ~"'` Meter Technician 3 3 3 3 3 53 Utility Cashier 2 2 2 2 2 52 err TOTAL FULL TIME POSITIONS 7.5 7.5 7.5 7.5 7.5 TOTAL PART TIME POSITIONS 0 0 0 0 0 ~r 2004-05 STAFFING CHANGES: None. r ,,err WATER/SEWER FUNDS 223 THE CITY OF KERRVILLE, TEXAS DIVISION PERFORMANCE MEASURES ACTUAL ACTUAL ACTUAL PROJECTED PROJECTED FY 2000-01 FY 2001-02 FY 2002-03 FY 2003-04 FY 2004-05 Gallons Billed: Residential 764,814,400 744,064,770 719,084,800 720,000,000 738,000,000 Commercial 274,809,800 304,207,000 304,443,960 305,000,000 312,625,000 Irrigation 74,678,100 89,735,200 90,170,900 90,000,000 92,250,000 Municipal 6.356,800 8,362,600 7.537,700 7,500,000 7,687,500 1,120,659,100 1,146,369, 570 1,121,237,360 1,122,500,000 1,150,562,500 Water Meters Read 111,100 112,143 114,105 116,387 119,297 (Standard monthly, re-reads before billing, customer requ ested, turn-on, turn-off, meter replacement/ installation, non-pay reads) Services Billed: Water 98,921 101,245 103,776 104,250 106,856 Sewer 89,671 91,790 94,068 96,132 98,535 Garbage 77,349 78,322 80,600 81,800 83,845 (Customer accounts, reco nnects, deposits, and new account fees) Utility Payments Recorded 134,603 136,000 138,720 141,494 145,032 Turn On Service Requests 1,635 1,613 1,184 824 845 Turn Off Service Requests 1,058 1,043 966 748 767 Occupant Change* N/A N/A 591 918 941 Past Due Notices 13,305 13,614 14,124 15,278 15,660 Turn Off Non-Pay 2,618 2,548 2,664 2,744 2,813 Customer Requested Re-read 247 264 214 175 179 Work Orders Processed 7,489 7,233 7,547 7,468 7,655 KPUB Payments Received 43,000 43,500 44,000 44,300 45,408 Central Cash Collections 14,250 14,400 14,600 14,747 15,116 Meter Replacement 450 472 585 500 513 New Meters Set 207 127 113 108 111 Miscellaneous Service Orders 1,273 1,242 1,205 1,350 1,384 #Service order function combines Turn On and Turn Off Service at same serv ice address effective 02-17-03. 224 2004-05 ANNUAL BUDGET THE CITY OF KERRVILLE, TEXAS DIVISION EXPENDITURE ANALYSIS DEPARTMENT Finance DIVISION NAME Water Records DIVISION NUMBER 02-875 AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 yr PERSONNEL SERVICES 001 Salaries and Wages $159,896 $160,482 $169,046 $175,370 $180,472 002 Overtime 888 395 833 500 1,000 yr 003 Temporary Help 0 7,281 0 0 0 004 Longevity 1,828 2,210 1,972 2,186 2,558 005 Social Security 11,619 11,923 11,972 12,891 14,078 +~rr 006 Retirement 19,750 19,855 21,063 21,706 22,415 007 Group Insurance 35,689 34,160 39,944 43,374 43,374 010 Professional Development 474 1,187 361 1,000 1,000 yr 011 Local Meeting Expenses 312 264 210 300 400 Total Personnel Services 230,456 237,757 245,401 257,327 265,297 yr' SUPP LIES AND MATERIALS 101 Office Supplies 4,762 3,121 11,693 12,500 15,500 102 Small Tools and Equipment 1,052 1,208 1,504 1,500 2,000 103 Chemical and Medical Supplie 255 588 595 500 500 104 Fuel and Oil Supplies 3,009 2,722 3,203 3,400 4,800 105 Food Supplies 218 120 110 150 175 106 Janitorial Supplies 134 3 157 75 100 107 Wearing Apparel 1,723 1,190 1,101 1,500 1,600 108 Other Supplies 2 19 91 50 50 yr 110 Postage/UPS/Federal Express 0 19,969 26,570 30,500 31,200 111 Computer Hardware Upgrades 0 0 0 0 3.600 Total Supplies and Materials 11,155 28,940 45,024 50,175 59,525 .r MAINTENANCE AND REPAIRS 202 Buildings & Structures 0 0 0 0 1,500 203 Maint. Contracts -City Garage 4,524 5,088 5,180 5,180 5,180 204 Parts -City Garage 386 729 1,216 1,000 1,500 205 Office Equipment Maintenance 394 250 940 500 500 206 Instruments & Apparatus Maint. 1,600 1,367 1,717 1,500 1,900 210 Water System Maintenance 41,306 24,173 32,029 26,000 14,000 212 Repairs -Not City Garage 100 223 168 250 250 y. Total Maintenance and Repairs 48,310 31,830 41,250 34,430 24,830 ~r+ WATER/SEWER FUNDS 225 THE CITY OF KERRVILLE, TEXAS Water Records Division Expenditure Analysis (cont.) AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 MISCELLANEOUS SERVICES 301 Telephone Service 370 402 317 1,060 1,800 306 Special Services 405 0 0 0 0 307 Insurance 388 200 388 300 350 313 Hire of Equipment 441 499 632 195 0 Total Miscellaneous Services 1,604 1,101 1,337 1,555 2,150 SUNDRY CHARGES 402 Dues and Subscriptions 140 105 140 140 140 405 Other Charges 0 0 0 450 3,000 406 Bad Debt Expense 13,558 20,047 6,114 2,000 2,000 409 Collection Expense 1.255 1,483 2,609 2,000 1,800 Total Sundry Charges 14,953 21,635 8,863 4,590 6,940 CAPITAL OUTLAY 503 Motor Vehicle Capital 12,631 0 0 0 0 504 Machinery, Tools and Equipme 0 0 795 0 0 505 Office Equipment 0 0 0 1,800 0 510 Water System Capital 19,711 24.809 11,846 14.000 10.000 Total Capital Outlay 32.342 24,809 12.641 15.800 10.000 TOTALS $338,820 $346,074 $354,516 $363,877 $368,742 DESCRIPTION OF EXPENDITURES 002 Overtime 011 Local Meeting Expenses Compensation for work performed beyond Texas Water Utilities Association meetings; normal 40 hour work week; ($1,000). ($400). 010 Professional Development Training, certification and continuing educa- tionfor metertechnicians, continuing educa- tion forstaffonsoftware applications; ($1,000). 101 Office Supplies Utility bills and past due notices, $13,500; tonercartridges, $500; two part registertapes, $400; credit card tapes, $300; printed office forms, $500; miscellaneous supplies, $300; ($15,500). 226 2004-05 ANNUAL BUDGET ~.r THE CITY OF KERRV/LLE, TEXAS 102 Small Tools and Equipment Calculators, office chair, flashlights, meter locks, meter box keys, batteries, rubber stamps, small hand tools; ($2,000). 203 Maintenance Contracfs -City Garage Monthly maintenance charge to city garage for labor for routine maintenance and repairs to division vehicles; ($5,180). 103 Chemical and Medical Supplies Fire extinguisher inspections, first aid sup- plies, insecticides; ($500). 104 Fuel and Oil Supplies Petroleum products for division vehicles; ($4,800). 105 Food Supplies Gatorade, ice, coffee supplies; ($175). 106 Janitorial Supplies Cleansers; ($100). 107 Wearing Apparel Uniforms, safety gear, shoe/boot allowance, foul weather gear, safety goggles, gloves; ($1,600). 108 Other Supplies Miscellaneous items not identified in other line items; ($50). 110 Postage/UPS/Federal Express Postage for utility bills; ($31,200). 111 Computer Hardware Upgrades Replace utility cash workstation and meter technician workstation; ($3,600). 202 Buildings and Structures Maintenance Repairs to water records office and meter shop areas; ($1,500). 204 Parts -City Garage Parts used from garage inventory for repairs to division vehicles; ($1,500). 205 Once Equipment Maintenance Repairs and maintenanceforcomputers, print- ers, fax machine; ($500). 206 Instruments &Apparatus Maintenance Annual maintenance for hand held reading devices and software; ($1,900). 210 Water System Maintenance Meters and fittings to replace existing meters; ($14,000). 212 Repairs -Not Cify Garage Annual state inspection for division vehicles, tire repairs; ($250). 301 Telephone Service Modem line, fax line, long distance and cell phone charges; ($1,800). 307 Insurance Public officials bonds; ($350). 402 Dues and Subscriptions Texas Water Utility Association; ($140). 405 Other Charges Fax fees for Kerrville South water company information, service charges for on-line pay- ments; ($3,000). WATER/SEWER FUNDS 227 THE CITY OF KERRVILLE, TEXAS Water Records Division Description of Expenditures (cont.) 406 Bad Debt Expense Customer accounts not collectible through routine procedures; ($2,000). 409 Collection Expense Collection fee due to collection agency for bad debts collected; ($1,800). 510 Water System Capital Meters and fittings for newly constructed resi- dential and commercial accounts; ($10,000). 228 2004-05 ANNUAL BUDGET err THE CITY OF KERRV/LLE, TEXAS DEPARTMENT -Public Works DIVISION -Utility Administration DIVISION NUMBER - 02-881 DIVISION DESCRIPTION: The Utility Administration division falls under the supervision ofthe Directorof PublicWorks and is included as one of the divisions in the Public Works Department. This division provides administration and su- pervisionfor all utility divisions and long range planning for water resources. The Supervi- sory Control and Data Acquisition (SCADA) computer system is included in this division since this system monitors most water and wastewater facilities. This division also ad- ministers the city's Risk Management Plan relating to the use and storage of chlorine at water and wastewater treatment facilities. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Completed all flood related repairs and system improvements under budget. • Continued expansion of improved SCADA system hardware and software to enhance data collection and system monitoring and implemented changes to incorporate existing equipment into the improved system. • Improved training and upgraded equip- ment of Haz-Mat Response Team in orderto better implement the City's Risk Manage- ment Plan. • GPS mapping program is 99% complete on wastewater system, 70% on wastewater collection system elevations, and 70% com- plete on the water distribution system. DIVISION FIVE-YEAR GOALS: • Evaluate options and continue planning and acquisition of additional sources of water supply to meet long term increases in de- mand. • Continue educational activities to promote water conservation and reuse in order to maximize efficiency of utilization for current and future water resources. • Continue planning and implementation of ongoing comprehensive water and wastewa- terinfrastructure upgrade, rehabilitation, and expansion to accommodate growth and im- prove service. • Improve cost accounting efforts in orderto improve efficiency of operations and maxi- mize utilization of available funding. 2004-05 OBJECTIVES: • Improve Code Compliance program to ensure compliance with all pertinent Federal, State, and local rules and regulations regard- ing water and wastewater operations. • Continue mapping and utility data acquisi- tion activities to further enhance efficiency of planning and operational efforts. • Implement improved enforcement pro- gram for the Water Management Plan to ensure adequate water supply. • Continue improving SCADA system to incorporate security system enhancements and improve problem response efforts. WATER/SEWER FUNDS 229 THE CITY OF KERRVILLE, TEXAS PERSONNEL SCHEDULE: PROVED EMPLOYEE TITLE Water/ Wastewater Manager Asst. Water/Wastewater Manager Utility GPS Survey Technician SCADA Technician Secretary -Utilities Administration NUMBER OF BUDGETED POSITIONS A P - FY FY FY FY FY SALARY 00-01 01-02 02-03 03-04 04-05 GRADE 1 1 1 1 1 27 1 1 1 1 1 26 0 1 1 1 1 56 1 1 1 1 1 55 1 1 1 1 1 53 TOTAL FULL TIME POSITIONS 4 5 5 5 5 TOTAL PART TIME POSITIONS 0 0 0 0 0 2004-05 STAFFING CHANGES: None. DIVISION EXPENDITURE ANALYSIS DEPARTMENT Public Works DIVISION NAME Utilities Administration DIVISION NUMBER 02-881 AME!`lDED APPROI~ED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 PERSONNEL SERVICES 001 Salaries and Wages $134,356 $157,320 $171,698 $176,270 $180,658 002 Overtime 1,725 519 435 1,000 1,200 003 Temporary Help 0 192 672 0 0 004 Longevity 1,356 1,644 1,844 2,028 2,036 005 Social Security 9,619 11,399 12,068 13,254 14,068 006 Retirement 16,693 19,403 21,322 21,971 22,398 007 Group Insurance 28,822 29,434 31,906 32,076 34,056 010 Professional Development 1,072 1,906 2,871 3,000 4,475 011 Local Meeting Expenses 0 0 186 50 159 Total Personnel Services 193,643 221,817 243,002 249,649 259,050 230 2004-05 ANNUAL BUDGET err THE CITY OF KERRVILLE, TEXAS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET ""` NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 SUPPLIES AND MATERIALS ~ 101 Office Supplies 1,089 813 730 600 1,200 102 Small Tools and Equipment 2,449 3,920 687 875 1,000 103 Chemical and Medical Supplies 0 16 47 90 143 ~ 104 Fuel and Oil Supplies 717 1,125 949 900 1,400 105 Food Supplies 0 1 0 0 0 106 Janitorial Supplies 0 10 30 0 0 `~ 107 Wearing Apparel 455 562 663 2,050 1,850 110 Postage/UPS/Federal Express 45 61 108 80 100 112 Computer Software 224 0 0 0 0 ~ Total Supplies and Materials 4,979 6,508 3,214 4,595 5,693 MAINTENANCE AND REPAIRS '`~' 202 Buildings and Structures Maint. 0 (83) 0 0 0 203 Maint. Contracts -City Garage 2,580 3,024 3,078 3,078 3,078 204 Parts -City Garage 144 1,167 33 100 100 'fir 205 Office Equipment Maintenance 554 36 336 450 450 206 Instruments & Apparatus Maint. 1,547 3,003 1,102 2,900 3,000 212 Repairs -Not City Garage 30 22 167 135 150 ~irr- Total Maintenance and Repair 4,855 7,169 4,716 6,663 6,778 MISCELLANEOUS SERVICES ~r.- 301 Telephone Service 7,895 7,670 6,211 7,000 7,230 306 Special Services 324 11 11,697 1,000 1,200 311 Network Services 1,569 1,863 2,161 2,300 2,400 ~ 313 Hire of Equipment 408 408 468 450 450 317 Employment Physicals 1,824 1,800 2.340 2,262 2,725 Total Miscellaneous Services 12,020 11,752 22,877 13,012 14,005 SUNDRY CHARGES 402 Dues and Subscriptions 253 367 1,014 1,100 1,665 ~"' 405 Other Charges 0 0 0 0 90 Total Sundry Charges 253 367 1,014 1,100 1,755 ~' CAPITAL OUTLAY 503 Motor Vehicles 0 15,710 0 0 0 505 Office Equipment 0 5,489 0 0 0 ~ 506 Instruments & Apparatus 4,288 14.671 0 0 0 Total Capital Outlay 4,288 35,870 0 0 0 ~r TOTALS $220,038 $283,481 $274,823 $275,019 $287,281 wirr ~ WATER/SEWER FUNDS 231 THE C/TY OF KERRVILLE, TEXAS Utility Administration Division (cont.) DESCRIPTION OF EXPENDITURES 002 Overtime Compensation for work performed beyond normal forty hour week; ($1,200). 010 Professional Development HazMat, $2,475; TEEX, TW UA, software user training, $2,000; ($4,475). 110 Postage/UPS/Federal Express Shipping and postage charges; ($100). 203 Maintenance Contracts -City Garage Annual maintenance contract for all work performed at city garage on division vehicles, includes labor for all repairs; ($3,078). 011 Local Meeting Expense TWUA meeting expense, other meeting ex- penses; ($159). 101 Oftrce Supplies Printer cartridges, $400; forms, special pa- pers, $600; general office supplies, $200; ($1,200). 102 Small Tools and Equipment HazMat team equipment, $300; replacement level rod, $200; small hand tools, $500; ($1,000). 103 Chemical and Medical Supplies Corrosion inhibitors, sensorfluids, tracing dye, contact cleaners, first aid supplies; ($143). 104 Fuel and Oil Supplies Petroleum products for division vehicles; ($1,400). 107 Wearing Apparel Uniforms, steel toe boot allowance, safety equipment, $1,100; replace one level A HazMat protective suit, $750; ($1,850). 204 Parts -City Garage Parts to repair division vehicles at city garage; ($100). 205 Office Equipment Maintenance Routine maintenance and minor repairs of office equipment; ($450). 206 Insfrumenfs & Apparatus Maintenance Calibration of test equipment, $500; replace- ment of circuit boards, transducers, backup batteries and other components of the SCADA system, $2,500; ($3,000). 212 Repairs -Not City Garage State vehicle inspections and miscellaneous small repairs to vehicles not performed at city garage; ($150). 301 Telephone Service Long distance service, $450; SCADA loop charges, $4,500; dial up lines, $800; cellular phone service, $1,480; ($7,230). 306 Special Services Consultant fees; ($1,200). 232 2004-05 ANNUAL BUDGET ern' THE CITY OF KERRVILLE, TEXAS 311 Network Services T1 network circuits; ($2,400). 313 Hire of Equipment ~`° Annual airtimechargesforfourpagers;($450). 317 Employment Physicals Emergency response team physicals, $2,475; hepatitis A & B immunizations, $250; ($2,725). 402 Dues and Subscriptions American Water Works Association, $120; Water Environment Federation, $110; Texas Water Utility Association, $80; Texas Munici- pal Utilities Association, $55; annual GPS Correction Service, $800; Texas water Con- , servation Association, $500; ($1,665). 405 Other Charges "`'~'° Bi-annualwaterandwastewatersludgetrans- porter registration for TCEQ; ($90). ~r 233 WATER/SEWER FUNDS THE CITY OF KERRVILLE, TEXAS DEPARTMENT -Public Works DIVISION -Water Production DIVISION NUMBER - 02-882 DIVISION DESCRIPTION: The activities of the Water Production division are planned and directed by the Water Pro- duction Superintendent under the guidance of the Water/Wastewater Manager and the Director of Public Works. This division is responsible for the operation and maintenance of the city's water produc- tion, storage and transfer system which in- cludes a 4.25 MGD surface water treatment plant, 7 municipal native ground water wells, 2 aquiferstorage and recoverywells, 6 booster stations, 3 ground storage tanks, 7 elevated ground storage tanks, 2 elevated storage tanks, 6hydro-pneumatic booster stations with tanks, 1 standpipe, and a river ponding dam. The system is monitored and controlled 24 hours per day 365 days per year by a team of trained operators licensed by the State of Texas. The City is fortunate to have three sources of water available for use by its residents and visitors. The primary source of water is the Guadalupe River. Water diverted from the river is treated to drinking water standards at the treatment plant and then pumped into the distribution system for use where it is needed. During periods of peak water demand, addi- tionalsupplies are pumped from the Hosston- Sligo formation within the Trinity aquifer be- low the city. When demand for water is low, treated surface water is pumped into this same water bearing formation for storage and later use by the city. This system is known as Aquifer Storage and Recovery (ASR.) The conjunctive use of ourwater resources is our best management tool for insuring a safe and adequate water supply for the future of Kerrville. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Completed rehabilitation of the "H" Street Well site. • Completed installation of a web acces- sible security camera at the SWTP. • Completed the coagulant change over from Aluminum Sulfate to Ferric Sulfate to reduce formation of disinfection by-products. • Completed the addition of the Kerrville Schreiner Park water system to the city water system. DIVISION FIVE-YEAR GOALS: • Replace the Riverhill Standpipe tank with an elevated one million gallon tankto provide adequate pressure and volume to Stone Ridge and Comanche Trace. • Install a connecting line between the Kerrville North Storage tank and the Method- ist Encampment Storage tank in order to increase reliability of water service to these two pressure planes. • Complete the storage of 1.5 billion gallons in the ASR System. • Complete the installation of security cam- eras atall waterfacilities in ordertosafeguard the potable water supply. • Add an additional high service booster pump at the water treatment plant to improve water service south of the river. 2004-05 OBJECTIVES: • Complete installation and construction of the 1 MGD membrane filtration unit. 234 2004-05 ANNUAL BUDGET THE CITY OF KERRVILLE, TEXAS. • Rehabilitate the Harper Rd. Well Site. ~,,, • Rehabilitate the ASR R-1 Well Site. • Improve securityfencingatthewatertreat- ment plant to allow the Environmental Lab ~"'' Division to be open to the public sector, while maintaining water plant security. PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS APPROVED FY FY FY FY FY SALARY EMPLOYEE TITLE 00-01 01-02 02-03 03-04 04-05 GRADE Superintendent 1 1 1 1 1 25 Maintenance Tech./Operator 2 2 2 2 2 55 Operator II 6 6 6 6 6 55 TOTAL FULL TIME POSITIONS 9 9 9 9 9 TOTAL PART TIME POSITIONS 0 0 0 0 0 2004-05 STAFFING CHANGES: None. DIVISION PERFORMANCE MEASURES '~ ACTUAL ACTUAL ACTUAL PROJECTED PROJECTED 2000-01 2001-02 2002-03 2003-04 2004-05 ~ Division Expenditures $870,129 $937,219 $937,219 $1,045,694 $1,063,881 Total Water Consumption 1,126,423 1,147,031 1,104,828 1,175,555 1,237,525 (in thousand gallons) Cost Per Thousand Gallon $0.77 $0.82 $0.85 $0.89 $0.86 W~4TER/SEWER FUNDS 235 THE C/TY OF KERRVILLE, TEXAS DIVISION EXPENDITURE ANALYSIS DEPARTMENT Public Works DIVISION NAME Water Production DIVISION NUMBER 02-882 AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 PERSONNEL SERVICES 001 Salaries and Wages $218,860 $234,306 $254,069 $261,683 $258,186 002 Overtime 74,517 79,573 64,345 54,000 57,000 004 Longevity 1,640 2,128 2,840. 3,296 3,824 005 Social Security 21,530 23,322 22,972 25,192 24,404 006 Retirement 35,919 38,472 39,373 40,255 38,855 007 Group Insurance 47,649 48,968 53,239 49,291 57,658 010 Professional Development 2,379 3,062 3,127 5,350 6,350 011 Local Meeting Expenses 0 0 0 55 50 Total Personnel Services 402,494 429,831 439,965 439,122 446,327 SUPPLIES AND MATERIALS 101 Office Supplies 1,115 1,541 1,064 2,500 1,500 102 Small Tools and Equipment 2,535 2,049 2,475 2,500 12,830 103 Chemical and Medical Supplies 74,812 118,052 128,895 175,000 174,000 104 Fuel and Oil Supplies 3,549 4,973 3,970 5,350 6,000 105 Food Supplies 586 570 650 775 500 106 Janitorial Supplies 2,547 2,427 2,613 2,150 2,000 107 Wearing Apparel 3,294 2,129 2,467 3,550 4,216 108 Other Supplies 868 454 643 1,075 1,200 109 Fuel and Oil -Not City Garage 0 0 0 3,050 2,770 110 Postage/UPS/Federal Express 76 2,776 1,462 1,425 1,000 111 Computer Upgrades 10 0 0 0 0 Totai Supplies and Materials 89,392 134,971 144,239 197,375 206,016 MAINTENANCE AND REPAIRS 201 Land Maintenance 210 277 746 1,335 2,200 202 Buildings and Structures 4,295 4,052 2,985 13,750 8,500 203 Maint. Contracts -City Garage 11,856 15,576 17,691 15,856 15,856 204 Parts -City Garage 1,903 1,689 1,268 2,425 2,500 205 Office Equipment Maintenance 215 105 320 550 600 206 Instruments & Apparatus Maint. 6,949 5,423 4,222 9,725 10,195 207 Streets & Drainage Maintenan 1,011 948 0 1,300 1,000 208 Traffic Control Devices Maintenan ce 0 0 0 450 500 210 Water System Maintenance 96,026 94,174 82,822 86,687 95,275 211 Wastewater System Maintenance 0 1,368 0 150 700 212 Repairs -Not City Garage 4,810 2,834 9.884 6.845 5,225 Total Maintenance and Repair 127,275 126,446 119,938 139,073 142,551 236 2004-05 ANNUAL BUDGET err' THE CITY OF KERRVILLE, TEXAS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 MISCELLANEOUS SERVICES `~"'' 301 Telephone Service 4,010 4,719 2,875 3,750 3,750 302 Light and Power 227,199 187,334 199,329 221,000 220,000 303 Natural Gas 594 403 460 490 500 '~"" 304 Water and Sewer 0 0 0 250 250 306 Special Services 8,459 19,442 19,231 27,525 29,800 313 Hire of Equipment 0 1,755 1,044 2,200 2,500 ~`"""' 317 Employment Physicals 446 0 704 390 780 Total Miscellaneous Services 240,708 213,653 223,643 255,605 257,580 ``~"" SUNDRY CHARGES 402 Dues and Subscriptions 263 827 1,496 1,187 1,207 405 Other Charges 6,321 5.792 7.009 9.255 10.200 Total Sundry Charges 6,584 6,619 8,505 10,442 11,407 CAPI TAL OUTLAY '"~'` 502 Buildings and Structures 3,131 4,750 896 1,875 0 503 Motor Vehicles 0 0 0 2 0 504 Machinery, Tools and Equipment 0 4,487 0 0 0 ~"`" 505 Office Equipment 0 0 0 0 0 506 Instruments and Apparatus 0 8,613 0 2,200 0 510 Water System Capital 544 2.422 35 0 0 "'~"~ Total Capital Outlay 3.676 20,272 931 4.077 0 TOTALS $870,129 $931,790 $937,219 $1,045,694 $1,063,881 DESCRIPTION OF EXPENDITURES 002 Overtime Overtime compensation for shift work, em- ployee shortages and after hours call-outs; ($57,000). 010 Professional Development TCEQ approved training foroperators, license renewal fees; ($6,350). 011 Local Meeting Expenses Texas Water UtilityAssociation monthly meet- ing expense; ($50). 101 Office Supplies Printer ink, forms, special papers, three ring binders, general office supplies; ($1,500). 102 Small Tools and Equipment Wrenches, grinder wheels, saw blades, drill bits, sump pumps, high pressure aircompres- sorhoses for nitrogen cylinder, nitrogen cylin- der regulator, paint rollers and brushes, drill bit sharpener, replacement HazMat breating apparatus, clarifier hoist; ($12,830). WATER/SEWER FUNDS 237 THE CITY OF KERRVILLE, TEXAS Water Production Division Description of Expenditures (cont.) 103 Chemical and Medical Supplies Ferric, $95,000; chlorine, $19,000; polymer, $35,000; potassium permangnate, $9,200; reagents for routine chemical analysis, $15,300; first aid supplies, $500; ($174,000). 104 Fuel and Oil Supplies Petroleum products for division vehicles and equipment, pumps and boosters; ($6,000). 105 Food Supplies Coffee supplies, afterhouremergencyopera- tions meals, Gatorade, ice; ($500). 202 Buildings and Structures Maintenance Bi-annual floor stripping service, materials to maintain, repair or replace facility buildings, fences, gates, electrical and security sys- tems; ($8,500). 203 Maintenance Contract -City Garage Annual maintenance contract for all work performed at city garage for division vehicles and heavy equipment, includes labor for all repairs; ($15,856). 204 Parts - Cify Garage Parts required to repair and maintain division vehicles and equipment as performed through city garage; ($2,500). 106 Janitorial Supplies Paper products, cleansers, floor mats; ($2,000). 107 Wearing Apparel Uniforms, steel toed boot allowance, rain and foul weather gear; ($4,216). 108 Other Supplies Flags, locks, keys, fasteners, chart paper, miscellaneous supplies; ($1,200). 110 Postage/UPS/Federal Express Shipping charges, CCR mailout; ($2,770). 111 Computer Upgrades Memory upgrades, hardware upgrades; ($1,000). 201 Land Maintenance Sludge removal, fence line clearing, land- scaping, lawn mowing of well sites, storage tank sites and booster stations; ($2,200). 205 Office Equipment Maintenance Routine maintenance and minor repairs on office equipment as needed; ($600). 206 Instruments & Apparatus Maintenance Calibration of master meters, $3,970; bian- nual certified calibration of process monitor- ing equipment, $3,300; routine maintenance of process monitoring equipment, $2,500; maintenance and repair of portable field test equipment, $425; ($10,195). 207 Street Maintenance Maintenance of roads, parking lots, drive- ways; ($1,000). 208 Traffic Control Devices Maintenance cones, flags and lights for ve- hicles; ($500). 238 2004-05 ANNUAL BUDGET ~r THE CITY OF KERRVILLE, TEXAS 210 Water System Maintenance Major pump overhauls, motor re-windings, well pump pulling, electrical switchgear re- pairs, maintenance of gear drives, vacuum pumps, compressors, valves, actuators, sluice gates, filter membranes, filter media, well and booster station meter replacement, storage tank inspection; ($95,275). 304 Water and Sewer Water and sewer utilities; ($250). 306 Special Services Laboratory services, $20,400; printing ser- vice for CCR mailout and half cost of USGS river gauge maintenance for Bear Creek and city dam gauges, $9,400; ($29,800). 211 Wastewater System Maintenance Maintenance of facility wastewater grinder station at treatment plant; ($700). 212 Repairs -Not City Garage Repairs to division vehicles and equipment not performed at city garage, state inspec- tions, car washes, tires; ($5,225). 301 Telephone Service Annual servicefortelephoneline, faxline, cell phones, alarm/control circuits; ($3,750). 302 Light and Power Electricity; ($220,000). 303 Natural Gas Natural gas utility; ($500). 313 Hire of Equipment Crane service and other equipment rental; ($2,500). 317 Employment Physicals Immunizations; ($780). 402 Dues and Subscriptions American Water Works Association, $120; TPOA, $40; TWUA, $407, Kerrville Daily Times, $120; DSS subscription, $540; ($1,207). 405 Other Charges Water system fees paid to TCEQ for admin- istration of surface water diversion program and for city water system assessment fees, sludge site registration fee, transportation fee, cable service; ($10,200). WATER/SEWER FUNDS 239 ~. THE CITY OF KERRVILLE, TEXAS DEPARTMENT -Public Works DIVISION -Utility Construction DIVISION NUMBER - 02-883 DIVISION DESCRIPTION: The Utility Construction Division falls under the supervision of the Utility Construction Supervisor as managed bythe Water/VVaste- water Manager within the Public Works De- partment. This division is responsible for performing the maintenance on all of the city's water distribu- tion and wastewater collection lines. This division performs all newwaterandwastewa- tertaps into the City's water and wastewater system, installs/extends water and wastewa- ter mains of various sizes. In addition, this division maintains fire hydrants and valves, sanitizes all newly installed or repaired water mains and provides assistance to other divi- sions forfloodcontrol, traffic control and clean up after major storms. .Also, this division staffs an on-call crew of three employees after normal working hours and on weekends (stand by)to make necessary repairs to mains. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Completed replacement of 800' of water mainand 20 waterservicesfortheeuadalupe Street Reconstruction Project. • Serviced and repaired all fire hydrants in the City. • Installed 300 feet of 8" sewer main on Broadway as a consequence of the TXDoT Broadway Reconstruction Project. • Installed 250' of 6" sewer main on Bulwer Ave. • Provided assistance for GPS mapping of the water distribution system. DIVISION FIVE-YEAR GOALS: • Continue to upgrade and replace under- sized water mains and sub-standard water services throughout the City. • Establish a dedicated water/wastewater crew to install and replace water and waste- water mains in order to conserve funds and reduce reliance on outside contractors for these services. • Continue to improve efficiency and pro- ductivity through training of division person- nel. 2004-05 OBJECTIVES: • Continue upgrade/replacement of mains and services throughout the city. • Improve coordinationwithotherutilitydivi- sions in order to maximize productivity and efficiency of operations. • Continue to assist in GPS utility mapping program in orderto finalize the mapping of the existing water distribution system. • Continue large meter testing program to reduce unaccounted for water quantity. 240 2004-05 ANNUAL BUDGET err • THE CITY OF KERRV-LLE, TEXAS PERSONNEL SCHEDULE: ~ NUMBE R OF BUDGETED POSITIONS APPROVED FY FY FY FY FY SALARY ~'"'" EMPLOYEE TITLE 00-01 01-02 02-03 03-04 04-05 GRADE Utility Construction Supervisor 1 1 1 1 1 57 Crew Leader 3 3 3 3 3 56 Distribution/Collection Operator 5 5 5 5 5 53 TOTAL FULL TIME POSITIONS 9 9 9 9 9 TOTAL PART TIME POSITIONS 0 0 0 0 0 2004-05 STAFFING CHANGES: None. ~r° DIVISION PERFORMANCE MEASURES ACTUAL ACTUAL ACTUAL PROJECTED PROJ ECTED ~"'~ 2000-01 2001-02 2002-03 2003-04 2004-05 Water Taps 47 44 60 42 40 ~`.r Sewer Taps 43 38 50 36 35 Main Break Repairs 47 28 40 60 50 WATER/SEWER FUNDS 241 THE CITY OF KERRV/LLE, TEXAS DIVISION EXPENDITURE ANALYSIS DEPARTMENT Public Works DIVISION NAME Utility Construction DIVISION NUMBER 02-883 AMENDED APPROVED ACCT. ACTUAL ACTUAL BUDGET BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 PERSONNEL SERVICES 001 Salaries and Wages $181,052 $205,663 $220,350 $228,590 $229,788 002 Overtime 12,192 11,785 8,155 15,000 15,000 004 Longevity 1,008 1,416 1,792 2,024 2,432 005 Social Security 13,819 15,492 15,935 18,953 19,382 006 Retirement 23,594 26,171 28,205 30,788 30,859 007 Group Insurance 42,690 46,037 52,849 54,305 63,532 010 Professional Development 2,518 2,314 508 2,500 2,600 011 Local Meeting Expenses 266 225 320 475 500 Total Personnel Services 277,139 309,103 328,114 352,635 364,093 SUPPLIES AND MATERIALS 101 Office Supplies 248 308 459 450 500 102 Small Tools and Equipment 3,840 4,088 3,692 3,900 3,500 103 Chemical and Medical Supplies 294 326 326 400 400 104 Fuel and Oil Supplies 7,736 7,873 8,217 12,900 17,982 105 Food Supplies 674 821 638 650 850 106 Janitorial Supplies 433 242 291 500 550 107 Wearing Apparel 3,230 2,057 2,893 4,428 4,608 108 Other Supplies 48 40 7 0 0 109 Fuel and Oil -Not City Garage 0 0 0 0 0 110 Postage/UPS/Federal Express 5 0 0 0 0 Total Supplies and Materials 16,508 15,755 16,523 23,228 28,390 MAINTENANCE AND REPAIRS 201 Land Maintenance 75 88 264 500 500 202 Buildings and Structures 1,272 1,200 789 2,000 2,000 203 Maint. Contracts -City Garage 10,536 13,272 13,511 13,511 13,511 204 Parts -City Garage 4,406 4,516 5,938 8,000 9,500 205 Office Equipment Maintenance 0 13 0 200 200 206 Instruments & Apparatus Maint. 634 795 676 700 600 207 Streets & Drainage Maintenance 15,991 18,831 15,480 17,750 18,450 208 Traffic Control Devices Maintenance 1,562 1,704 1,237 1,100 1,050 210 Water System Maintenance 47,547 26,731 24,243 30,000 33,000 211 Wastewater System Maintenance 12,607 1,603 874 5,750 6,000 212 Repairs -Not City Garage 3.048 3.197 1.101 2.300 1.770 Total Maintenance and Repairs 97,678 71,950 64,113 81,811 86,581 242 2004-05 ANNUAL BUDGET THE CITY OF KERRVILLE, TEXAS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 MISCELLANEOUS SERVICES 301 Telephone Service 349 964 803 675 868 306 Special Services 0 0 0 100 100 313 Hire of Equipment 656 3,097 288 2,000 2,300 317 Employment Physicals 2,204 0 0 500 700 Total Miscellaneous Services 3,209 4,061 1,091 3,275 3,968 SUNDRY CHARGES 402 Dues and Subscriptions 357 717 280 600 490 Total Sundry Charges 357 717 280 600 490 ~ CAPITAL OUTLAY 503 Motor Vehicles 0 0 0 0 0 504 Machinery, Tools & Equipment 78,015 35,067 795 0 0 505 Office Equipment Capital 0 625 0 0 0 508 Traffic Control Devices 0 0 0 0 0 510 Water System Capital 25,919 45,023 39,031 52,500 52,500 511 Wastewater System Capital 11.587 16,873 8.452 17.500 18.000 Total Capital Outlay 115.520 97.588 48,278 70,000 70.500 TOTALS $510,411 $499,174 $458,400 $531,548 $554,022 DESCRIPTION OF EXPENDITURES err 002 Overtime Overtime and call out pay for after hour work; ($15,000). 101 Office Supplies Paper, $100; printer cartridges, $200; pens and miscellaneous supplies, $200; ($500). 010 Professional Development TCEQ and BAC-FLO approved training for operators and crew leaders, $2,000; certifica- tion exam fees, $600; ($2,600). 011 Local Meeting Expenses Monthly TWUA meetings expenses; ($500). 102 Small Tools and Equipment Shovels, picks, rock bars, sharp shooters, $500; Quickey saw blades, $900; wrenches, pipe cutters, channel locks, hack saws, finish- ingtools, drill bits, $1,000; tapping bits, $1,100; cut off saw, $950; ($3,500). 103 Chemical and Medical Supplies First aid supplies, $225; chlorine, $100; root chemicals, $75; ($400). 243 WATER/SEWER FUNDS ~w THE CITY OF KERRVILLE, TEXAS Utility Construction Division Description of Expenditures (cont.) 104 Fuel and Oil Supplies Petroleum products for division vehicles and equipment; ($17,982). 105 Food Supplies Gatorade, $300; ice, $150; afterhours meals, $225; coffee and supplies, $175; ($850). 206 Instruments & Apparatus Maintenance Annual service and calibration to metal loca- tors, scopes, pages, grade laser; ($600). 207 Street Maintenance Materials needed to make repairs to roads and streets due to utility cuts and repairs to water and wastewater lines; ($18,450). 208 Traffic Control Device Maintenance Traffic cones, safety fencing; ($1,050). 106 Janitorial Supplies Cleansers, floor mat service, soap and hand cleaners; ($550). 107 Wearing Apparel Uniforms, $2,808; safety boots, $450; raingear and safety items, $1,350; ($4,608). 201 Land Maintenance Sod, shrubs, trees; ($500). 202 Building and Structures Maintenance Paint, lumber, metal and tin siding to close in area in back yard for concrete storage; ($2,000). 203 Maintenance Contracts -City Garage Annual maintenance contract for division ve- hicles and heavy equipment maintained at city garage, includes routine maintenance and labor; ($13,511). 204 Parts -City Garage Parts used to repair division vehicles and equipment through city garage; ($9,500). 205 Office Equipment Maintenance Maintenance and repairs to office equipment; ($200). 210 Water System Maintenance Pipe, repair clamps, fire hydrants, control valves, service fittings and related products necessary to make repairs to water system; ($33,000). 211 Wastewater System Maintenance Pipe, clamps, fittings and manholes for re- pairs to wastewater system; ($6,000). 212 Repairs -Not City Garage State inspections, $190; fire extinguisherser- vice, $200; tire repairs, $350; industrial weld- ing, $1,000; ($1,770). 301 Telephone Service Celiuiar phone service, $768; long distance charges, $100; ($868). 306 Special Services Landfill charges for spoil and debris charges; ($100). 313 Hire of Equipment Equipment rental, $2,000; pagerrental, $300; ($2,300). 244 2004-05 ANNUAL BUDGET ~.r THE CITY OF KERRVILLE, TEXAS 317 Employment Physicals Immunizations; ($700). 402 Dues and Subscriptions Texas WaterUtilityAssociationmemberships, $360; AWWA membership, $150; ($490). ~r 510 Water System Capital Materials needed to make newwatertaps and extend water mains; ($52,500). 511 Wastewater System Capital Pipe, fittings, manholes and related products to install new sewer piping; ($18,000). ~r WATER/SEWER FUNDS 245 THE CITY OF KERRVILLE, TEXAS DEPARTMENT -Public Works DIVISION -Wastewater DIVISION NUMBER - 02-885 DIVISION DESCRIPTION: The Wastewater Division is under the super- vision ofthe Wastewater Superintendent and is managed by the Water/Wastewater Man- ager, within the Public Works Department. This division is responsible for the operation and maintenance of the 4.50 MGD treatment plant, belt filter press solids dewatering unit, the receiving and processing of Septage from 10 septic hauler companies, twenty-three wastewater lift stations and approximately 755,000 feet of wastewater collection lines. This division is responsible for flow metering, televising, dye testing, and smoke testing of the wastewater lines to determine problems with inflow and infiltration into the collection system and maintenance and cleaning forthe prevention of overFlows from the collection system. This division performs all process control test- ing on-site and sample collection for lab analy- sis ofthe plant processes and effluent param- eters as required by USEPA and TCEQ, in- cluding the enforcement of the new grease trap ordinance, and environmental surveil- lanceforanynuisanceorconditionwhichmay compromise public health in cooperation with the Environmental Health Division. This division is responsible for sending re- claimed treated effluent to the Hill Country Youth SoccerAssociations soccerfields, Kerr County Animal Shelter, the Comanche Trace Golf Course, the TIVY High School Athletic Fields, and the Scott Schreiner Golf Course. Reclaimed treated effluent is also sold by the truckload at the treatment plant for construc- tion and road building projects. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Completed clarifier 1 rehabilitation project at the wastewater treatment plant. • Completed TCEQ WastewaterTreatment Plant Discharge Permit renewal application. • Completed automation of chemical feed system at the treatment plant. • Completed upgrade of the in-plant re- claimed water system. • Completed upgrade of wastewater main television inspection system to enable con- nection to the GIS system. • Completed securityfence upgradeforthe Wastewater Treatment Plant DIVISION FIVE-YEAR GOALS: • Continue to seek points of entry of inflow/ infiltration in the collection system and rem- edy through raising/resealing of manholes, televise-smoke test-dye test, and performing point repairs. • Continue to develop the wastewatertreat- ment plant as a regional treatment facility capable of offering services to other public entities in Kerr County. • Continue to improve the comprehensive citywide line cleaning program and repair/ replacement of failing collection lines to achieve the el im ination of sanitary sewer over- flows. • Improve the mechanical maintenance pro- gram at the wastewater treatment plant and lift stations. 246 2004-05 ANNUAL BUDGET THE CITY OF KERRVILLE, TEXAS 2004-05 OBJECTIVES: ~,,, • Complete the Headworks Improvement Project at the wastewater treatment plant. • Upgrade return activated sludge pumps at ~'" the wastewater treatment plant. • Continue aggressive Inflow/Infiltration Reduction Program to make capacity avail- ablefor future growth. • Continue inspection program in wastewa- ter collection system to identify mains requir- ing replacement or upgrades. PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS APPROVED "` FY FY FY FY FY SALARY EMPLOYEE TITLE 00-01 01-02 02-03 03-04 04-05 GRADE +~r Superintendent 1 1 1 1 1 25 Chief Operator 1 1 1 1 1 57 '~ Inspection Technician 1 1 1 1 1 56 Maintenance Technician 2 2 2 2 2 55 ~„- Operator 6 8 8 8 8 55/53 DOC TOTAL FULL TIME POSITIONS 11 13 13 13 13 ~` TOTAL PART TIME POSITIONS 0 0 0 0 0 ~,,,- 2004-05 STAFFING CHANGES: None. WATER/SEWER FUNDS 247 THE CITY OF KERRVILLE, TEXAS DIVISION PERFORMANCE MEASURES ACTUAL ACTUAL ACTUAL PROJECTED PROJECTED 2000-01 2001-02 2002-03 2003-04 2004-05 Total Department Expenditures $811,360 $884,668 $1,095,867 $1,072,880 $1,087,456 Total Flow 806,700 920,900 836,990 811,840 815,000 (in thousand gallons) Personnel Cost per Thousand Gallons $0.45 $0.44 $0.60 $0.64 $0.67 O & M Cost per Thousand Gallons 0.54 0.51 0.68 0.62 0.65 Capital Cost per Thousand Gallons 0.01 0.01 0.03 0.06 0.01 Total Cost per Thousand Gallons $1.01 $0.96 $1.31 $1.32 $1.33 Personnel Costs 366,414 405,892 503,645 523,563 546,463 Percent Personnel Costs 45.42% 44.08% 60.17% 64.49% 67.05% Capital Costs 8,759 4,904 21,588 48,605 7,595 Percent Capital Costs 1.09% 0.53% 2.58% 5.99% 0.93% DIVISION EXPENDITURE ANALYSIS DEPARTMENT Public Works DIVISION NAME Wastewater DIVISION NUMBER 02-885 AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 PERSONNEL SERVICES 001 Salaries and Wages $238,044 $265,590 $326,485 $328,667 $338,434 002 Overtime 35,535 36,112 34,394 34,013 37,372 004 Longevity 3,228 2,676 2,748 3,252 3,072 005 Social Security 20,387 21,059 25,458 31,348 28,984 006 Retirement 31,374 34,889 44,569 51,060 46,147 007 Group Insurance 36,501 43,025 67,144 73,723 90,499 010 Professional Development 669 2,034 2,317 700 1,000 011 Local Meeting Expenses 676 507 530 800 955 Total Personnel Services 366,414 405,892 503,645 523,563 546,463 248 2004-05 ANNUAL BUDGET THE CITY OF KERRVILLE, TEXAS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 SUPPLIES AND MATERIALS 101 Office Supplies 2,126 1,639 2,491 2,365 2,975 102 Small Tools and Equipment 9,628 5,298 6,550 8,906 11,104 103 Chemical and Medical Supplies 101,480 89,482 104,145 93,000 91,180 104 Fuel and Oil Supplies 5,674 7,851 13,085 10,000 10,000 105 Food Supplies 832 762 1,301 1,200 1,150 106 Janitorial Supplies 2,358 1,922 2,146 1,750 1,850 107 Wearing Apparel 4,749 3,964 4,437 5,000 6,631 108 Other Supplies 275 422 168 200 400 109 Fuel and Oil -Not City Garage 153 0 320 400 500 110 Postage/UPS/Federal Express 988 1,064 0 457 0 Total Supplies and Materials 128,263 112,404 134,643 123,278 125,790 ~ MAINTENANCE AND REPAIRS 202 Buildings and Structures 8,504 14,497 4,405 5,000 10,975 203 Maint. Contracts -City Garage 10,253 16,380 20,190 22,025 22,025 ~, 204 Parts -City Garage 5,531 6,394 8,028 6,500 7,000 205 Office Equipment Maintenance 252 36 40 450 500 ; ; 206 Instruments & Apparatus Maint. 11,260 8,787 21,718 21,000 23,453 , 207 Streets & Drainage Maintenance 3,488 5,298 3,057 7,000 7,000 208 Traffic Control Devices 0 269 2,710 1,700 407 210 Water System Maintenance 2,348 370 815 450 750 ~, 211 Wastewater System Maintenance 74,484 75,937 115,836 83,436 96,210 212 Repairs -Not City Garage 3.632 5,525 26.185 5.500 8.630 Total Maintenance and Repairs 119,752 133,493 202,984 153,061 176,950 MISC ELLANEOUS SERVICES ; 301 Telephone Service 3,623 4,026 4,302 4,100 4,119 , 302 Light and Power 147,528 183,013 196,950 191,423 188,800 303 Natural Gas 395 861 505 565 575 304 Water and Sewer 1,097 771 1,010 850 1,100 „~ 306 Special Services 15,555 11,987 2,530 7,500 12,502 313 Hire of Equipment 4,317 9,222 13,620 4,000 5,750 317 Employment Physicals 1.968 3,285 201 560 900 ;~, Total Miscellaneous Services 174,483 213,165 219,118 208,998 213,746 SUNDRY CHARGES ~r- 402 Dues and Subscriptions 910 611 1,726 875 1,305 405 Other Charges 12.780 14.199 12.165 14.500 15.606 Total Sundry Charges 13,689 14,810 13,891 15,375 16,911 ~ 249 WATER/SEWER FUNDS THE C/TY OF KERRVILLE, TEXAS Wastewater Division Expenditure Analysis (cont.) AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 CAPITAL OUTLAY 502 Buildings and Structures 0 3,293 0 4,575 0 503 Motor Vehicles 0 0 0 1,500 0 504 Machinery, Tools & Equipment 7,950 798 20,094 12,500 0 505 Office Equipment 0 0 0 1,519 0 506 Instruments & Apparatus 810 625 0 25,587 7,595 508 Traffic Control Devices 0 0 0 1,550 0 511 Wastewater System Improvements 0 190 1.494 1.374 0 Total Capital Outlay 8,759 4,904 21.588 48.605 7.595 TOTALS $811,360 $884,668 $1,095,867 $1,072,880 $1,087,456 DESCRIPTION OF EXPENDITURES 002 Overtime Overtime for weekend shifts, holidays, after hours calls, scheduled bar screen duty and special projects; ($37,372). 010 Professional Development TNRCC approved training for operators; ($1,000). 011 Local Meeting Expenses Texas Water UtilityAssociation monthly meet- ing expenses; ($955). blades, hose guides, nozzles, $3,450; picks, manhole lid pullers, shovels, sharpshooters, probe rods, $575; manhole clamshell tools, cement finishing tools, skimming nets, clean- ing brushes, $850; chop saw blades, grinder wheels and wire brushes, tapping machine hole saw, hacksaw blades, $610; wrenches, hammers, drill bits, drill sharpener, $840; in- flatable pipe plug repair sleeves, clamps, fittings, and air chucks, $950; air line respira- tor full face mask, $356; replacement lifting straps and hooks, $715; camera reel, $2,758; ($11,104). 101 Office Supplies Printercartridges, $970; forms, computerdis- kettes and paper, $885; color copies and printing, $445; miscellaneous office supplies, $675; ($2,975). 102 Small Tools and Equipment Two Jet truck hose replacements, root saw 103 Chemical and Medical Supplies Chlorine, $10,850; sodium thiosulfate, $20,175; alum, $7,400; sludge dewatering polymer, $16,250; phosphorous removal poly- mer, $10,210; bleach, $960; granular chlo- rine, $840; process control testing reagents, $2,250; degreaser, $8,750; tracer dye, $950; 250 2004-05 ANNUAL BUDGET THE CITY OF KERRVILLE, TEXAS odor control chemicals, $4,670; enzymes, $7,875; ($91,180). 104 Fuel and Oil Supplies Petroleum products for division vehicles and equipment, penetrating oils; ($10,000). equipment performed at citygarage; ($7,000). 205 Office Equipment Maintenance Repairs, parts, routine maintenancefordesk- topcomputers, laptop computer, printers and fax; ($500). 105 Food Supplies Gatorade, ice, after hours meals for field crews, coffee and coffee supplies; ($1,150). 106 Janitorial Supplies Towels, cleaning supplies, floor mat service; ($1,850). 107 Wearing Apparel Rubber boots, rain gear, steel toed boots, uniform service, gloves, hip waders, safety gear; ($6,631). 108 Other Supplies Lock and key replacements, miscellaneous supplies; ($400). 110 Postage/UPS/Federal Express Shipping charges; ($500). 202 Building and Structures Maintenance Electrical repairs at lift stations and plantsite, $6,850; building and structure repairs to lift stations and plantsite, $4,125; ($10,975). 203 Maintenance Contracts -City Garage Annual maintenance contract for all work performed at city garage for division vehicles and heavy equipment, includes labor for re- pairs; ($22,025). 204 Parts -City Garage Parts required to repair division vehicles and 206 Instrument & Apparatus Maintenance Annual meter calibrations, $1,918; septage hauler scale maintenance contract, $650; re- pairs to pump controls and pump control systems, $5,950; dissolved oxygen meter kits, $357; chlorine analyzer rebuild kits, $498; pagerand radio repairs, $950; line inspection camera system repairs, $3,250; lift station control system repairs, $5,900; gas detector sensor replacement and calibration gases, $2,580; RPZ meter compliance, $1,400; ($23,453). 207 Street Maintenance Repair to facility driveways, repair of street cuts after point repairs; ($7,000). 208 Traffic Control Devices Safety fencing; ($407). 210 Water System Maintenance Repairs to plant and lift station potable water system, repairs to plant non-potable water system; ($750). 211 Wastewater System Maintenance Plant pump and machinery repairs, $19,950; plant motor and electrical repairs, $18,580; collection system pump and motor repairs, $28,980; valve and piping repairs, $15,750; replacement manholes and covers, $12,950; ($96,210). W,4TER/SEWER FUNDS 257 ~.r THE CITY OF KERRVILLE, TEXAS Wastewater Division Descripfion of Expenditures (cont.) 212 Repairs -Not City Garage Fire extinguisher service, $1,780; state ve- hicle inspections, $450; miscellaneous re- pairs todivision vehicles not performed at city garage, $3,500; tire repairs/replacements, $2,250; ($8,630). 306 Special Services Consultant fees, $2,500; sludge TCLP test, $902; bio-monitoring testing, $1,500; outside lab testing, $5,200; backflow prevention de- vices testing, $2,400; ($12,502). 313 Hire of Equipment Pager airtime charges, $1,150; equipment rentals, $4,600; ($5,750). 301 Telephone Service Annual service charge for lift station and plant sensaphones, $1,576; annual service and long distance charges, $1,463; cellularphone annual charges, $1,080; ($4,119). 302 Light and Power Electrical service for plant and lift stations; ($188,800). 303 Natural Gas Heating for treatment plant facilities; ($575) 304 Water and Sewer Water service at plant and lift stations; ($1,100). 317 Employment Physicals Immunizations; ($900). 402 Dues and Subscriptions Texas WaterUtilityAssociation memberships, $520; certification upgrades, $665; AWWA membership, $120; ($1,305). 405 Other Charges TCEQ water quality assessement fee, $11,915; TCEQ wastewater inspection fee, $3,691; ($15,606). 506 Instruments and Apparatus Capital Mobility unit and hoist; ($7,595). 252 2004-05 ANNUAL BUDGET THE CITY OF KERRVILLE, TEXAS DEPARTMENT -Public Works DIVISION -Utilities Laboratory DIVISION NUMBER - 02-886 err DIVISION DESCRIPTION: The Utilities Laboratory Division is under the supervision of the Water/Wastewater Man- agerwithinthe Public Works Department and managed by the Laboratory Manager. This Division is responsible for conducting laboratory analysis of all process control tests and effluent parameters forthe Citywastewa- ter treatment plant, and collection system overflowtesting. Italso providesdrinkingwater chemical and bacteriological testing for the Water Production Division, stream monitor- ing within the city, and contract laboratory services for other utilities in the region. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Completed all sampling and testing nec- essaryfor Wastewater Treatment Plant per- mit renewal. • Completed necessary upgrades and qual- ity control/quality assurance measures re- quired forTCEQ, USEPA,and Texas Depart- ment of Health laboratory certifications. DIVISION FIVE-YEAR GOALS: • Integrate pretreatment program with utility code compliance program. • Provide laboratory services to other Pub- licand Private Utilities in the region in a cost- effective and conscientious manner. • Continue to upgrade the Laboratory's ca- pabilitiesand services to ultimately include all aspects of Environmental Health analytical examinations of Drinking Water and Waste- water. 2004-05 OBJECTIVES: • Continue to improve efficiency of opera- tions through continued training in order to maximize benefit of available funding. • Develop sampling and testing procedures for new Water Treatment Plant membrane filtration unit. • Improve organization of laboratorydata to increase accessibility to information for other divisions. WATER/SEWER FUNDS 253 THE CITY OF KERRVILLE, TEXAS Utilities Laboratory (cont.) PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS APPROVED FY FY FY FY FY SALARY EMPLOYEE TITLE 00-01 01-02 02-03 03-04 04-05 GRADE Laboratory Manager 1 1 1 1 1 57 Laboratory Analyst 1 1 1 1 1 56 Pretreatment Technician 1 1 1 1 1 56 Lab Assistant 1 1 1 1 1 53 TOTAL FULL TIME POSITIONS 4 4 4 4 4 TOTAL PART TIME POSITIONS 0 0 0 0 0 2004-05 STAFFING CHANGES: None. DIVISION EXPENDITURE ANALYSIS DEPARTMENT DIVISION NAME DIVISION NUMBER ACCT. NO. ACCOUNT NAME PERSONNEL SERVICES 001 Salaries and Wages 002 Overtime 004 Longevity 005 Social Security 006 Retirement 007 Group Insurance 010 Professional Development 011 Local Meeting Expenses Total Personnel Services Public Works Utilities Laboratory 02-886 ACTUAL ACTUAL ACTUAL 2000-01 2001-02 2002-03 AMENDED APPROVED BUDGET BUDGET 2003-04 2004-05 $105,346 $107,545 $115,940 $117,600 $120,541 6,595 4,032 4,110 4,500 6,500 888 616 712 808 1,224 9,545 8,171 8,365 9,323 9,812 15,781 13,659 14,801 15,203 15,623 19,034 11,749 16,054 16,237 16,237 1,054 1,185 1,637 1,800 2,000 105 0 0 0 330 158,348 146,957 161,619 165,471 172,267 254 2004-05 ANNUAL BUDGET THE CITY OF KERRVILLE, TEXAS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET `~'"' NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 SUPPLIES AND MATERIALS ~ 101 Office Supplies 871 462 247 600 600 102 Small Tools and Equipment 10,219 143 107 150 300 103 Chemical and Medical Supplies 10,218 10,182 5,337 8,000 8,000 104 Fuel and Oil Supplies 709 453 487 500 650 105 Food Supplies 30 61 62 55 75 106 Janitorial Supplies 1,053 1,080 1,176 800 1,400 107 Wearing Apparel 1,186 709 933 850 1,000 108 Other Supplies 66 0 0 0 0 110 Postage/UPS/Federal Express 160 119 164 150 150 Total Supplies and Materials 24,512 13,209 8,513 11,105 12,175 MAINTENANCE AND REPAIRS 202 Buildings and Structures 480 264 153 300 500 203 Maint. Contracts -City Garage 1,464 1,872 1,906 1,906 1,906 204 Parts -City Garage 81 169 1,114 300 500 205 Office Equipment Maintenance 14 11 115 115 150 206 Instruments & Apparatus Maint. 1,443 96 354 1,000 1,200 210 Water System Maintenance 1,119 2,181 1,345 1,000 1,200 212 Repairs -Not City Garage 118 102 56 100 100 Total Maintenance and Repairs 4,719 4,695 5,043 4,721 5,556 ~r- MISCELLANEOUS SERVICES 301 Telephone Service 74 13 4 500 890 302 Light and Power 3,848 2,968 3,072 3,500 4,000 ~~ 306 Special Services 1,155 1,432 1,192 1,300 1,537 313 Hire of Equipment 240 240 240 240 0 317 Employment Physicals 961 147 0 0 0 Total Miscellaneous Services 6,279 4,800 4,508 5,540 6,427 SUNDRY CHARGES '~ 402 Dues and Subscriptions 70 35 0 0 400 405 Other Charges 250 0 295 0 0 Total Sundry Charges 321 35 295 0 400 CAPITAL OUTLAY 502 Buildings and Structures 3,293 0 0 0 0 ~ 505 Office Equipment 1,550 0 1,674 0 0 506 Instruments & Apparatus 23.631 20,217 0 0 0 Total Capital Outlay 28,475 20,217 1,674 0 0 TOTALS $222,655 $189,913 $181,652 $186,838 $196,825 err ~'' WATER/SEWER FUNDS 255 THE C/TY OF KERRVILLE, TEXAS Utilities Laboratory Division (conf.) DESCRIPTION OF EXPENDITURES 002 Overtime Overtime costs for call-outs, holidays, emer- gency work and conducting required regula- tory testing at times dictated by TCEQ and EPA; ($6,500). 010 Professional Development TCEQ training courses, TEEX training courses, TDH laboratory training courses, NELAC training courses and seminars; ($2,000). 105 Food Supplies Coffee supplies; ($75). 106 Janitorial Supplies Laboratory towels, floor mat services, clean- ing supplies; ($1,400). 107 Wearing Apparel Uniform service, $625; steel toed boot allow- ance, $200; protective gear, goggles, aprons, $150; ($1,000). 011 Local Meeting Expenses Texas Water Utility Association meetings; ($330). 101 Office Supplies General office supplies, $300; tonercartridges for printers, $100; computer diskettes and paper, $100; printing of laboratory forms, $100; ($600). 102 Small Tools and Equipment Miscellaneous small tools and equipment, tool box; ($300). 103 Chemical and Medical Supplies Chemicals and reagents forwastewatertest- ing, $4,000; filters, dessicants and other ex- pendables, $1,500; replacement glassware, $1,000; chemicals and reagents for drinking water testing, $1,500; ($8,000). 104 Fuel and Oil Supplies Petroleum products for division vehicles and equipment; ($650). 110 Postage/UPS/Federal Express Shipping charges to send samples, equip- ment and miscellaneous items; ($150). 202 Buildings and Structures Maintenance Light bulb replacement, miscellaneous elec- trical, AC and plumbing repairs; ($500). 203 Maintenance Contracts -City Garage Maintenance contract through City Garage to repair and maintain division vehicle, includes labor for repairs; ($1,906). 204 Parts -City Garage Parts for necessary repairs to division vehicle as performed through City Garage; ($500). 205 Ofti`ce Equipment Maintenance Repair of division computers and printers; ($150). 206 lnsfruments &Apparafus Maintenance Replacement and rebuilding of probes, $300; instrument repairs, $900; ($1,200). 256 2004-05 ANNUAL BUDGET THE CITY OF KERRVILLEz TEXAS 210 Water System Maintenance . Reagent water system cleaning chemicals, $200; pre-filtercartridges and ProGard packs, $1,000; ($1,200). 212 Repairs -Not City Garage Vehicle state inspections, $20; tires, other miscellaneous maintenance and repairs not performed at City Garage, $80; ($100). 301 Telephone Service Telephone service, $500; cellular service, $390; ($890). 302 Light and Power Electrical service; ($4,000). 306 Special Services Laboratory certification fee, $575; US EPA """ QA/QC sampling studies, $250; laboratory testing, $500; fire extinguisher inspections, $12; instrument calibrations, $200; ($1,537). 402 Dues and Subscriptions "'` Texas Water Utility Association, $120; certifi- cationupgrades and renewals, $280; ($400). WATER/SEWER FUNDS 257 THE CITY OF KERRVILLE, TEXAS DEPARTMENT -Finance and Services DIVISION -General Operations DIVISION NUMBER - 02-890 PERSONNEL SCHEDULE: There are no budgeted positions within this division. DIVISION DESCRIPTION: This division is responsible for all general activity affecting all divisions within the water/ sewer fund. This division falls underthe supervision of the Assistant City Manager and is within the Fi- nance and Services Department. DIVISION EXPENDITURE ANALYSIS DEPARTMENT Finance DIVISION NAME General Operations DIVISION NUMBER 02-890 AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 PERSONNEL SERVICES 001 Salaries and Wages $7,689 $0 $3,943 $0 $0 005 Social Security 166 78 138 65 75 006 Retirement 0 0 36 0 0 008 Workers Compensation Ins. 29,035 22,190 17,709 40,827 40,000 009 Unerpioyment Claims 2.910 G u Q 500 Total Personnel Services 39,800 22,268 21,826 40,892 40,575 SUPPLIES AND MATERIALS 101 Office Supplies 8,809 6,380 7,809 6,000 6,000 102 Small Tools and Equipment 0 0 7 0 0 105 Food Supplies 448 825 792 800 800 106 Janitorial Supplies 0 1,626 214 300 300 110 Postage/UPS/Federal Express 24,367 4.237 5,350 12,000 12.000 Total Supplies and Materials 33,624 13,068 14,171 19,100 19,100 MAINTENANCE AND REPAIRS 202 Buildings and Structures 3,000 205 Office Equipment Maintenance 0 Total Maintenance and Repairs 3,000 3,000 3,039 3,500 3,500 0 0 500 500 3,000 3,039 4,000 4,000 258 2004-05 ANNUAL BUDGET THE CITY OF KERRVILLE, TEXAS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 MISCELLANEOUS SERVICES 302 Light and Power 626 0 0 0 0 304 Water and Sewer 1,439 744 515 500 500 306 Special Services 10 0 0 0 0 307 Insurance 24,929 18,288 25,623 34,071 36,000 311 UGRA Portion KSWWP 0 0 0 937 0 312 Audit Fees 8.199 8,500 12.048 13.000 20.000 ~"` Total Miscellaneous Services 35,203 27,532 186 48,508 38, 56,500 SUNDRY CHARGES 401 Certificates, Awards, Etc. 2,675 2,429 2,881 4,900 0 405 Other Charges 1,282 923 1,633 6,200 395 410 Contingency 970 150,000 15,000 0 153,222 411 litigation Contingency 66.906 38.676 586 0 30.000 Total Sundry Charges 71,833 192,028 20,101 11,100 183,617 CAPITAL OUTLAY 504 Machinery, Tools & Equipment 0 0 2.869 0 0 , Total Capital Outlay 0 0 2,869 0 0 ~; CAPITAL IMPROVEMENT PROJECTS , 601 Unspecified Capital Improvements 0 125,000 0 0 0 , 615 Water Plant Pilot Project 0 8.300 0 0 0 Total Capital Improvement Projects 0 133.300 0 0 0 TOTALS $183,461 $391,196 $100,193 $123,600 $303,792 DESCRIPTION OF EXPE NDITURES 002 Social Security 101 Office Supplies , Employer share of social security for quality Letterhead, copy paper, envelopes, general ~, service and perfectattendance awards; ($75). office supplies; ($6,000). 008 Workers Compensation Insurance 105 Food Supplies Workers compensation insurance premiums; Coffee supplies for council a nd committee ($40,000). meetings; ($800). 009 Unemployment Claims 106 Janitorial Supplies Unemployment claimsforformerwater/sewer Cleansers; ($300). employees; ($500). ~ WATER/SEWER FUNDS 259 THE CITY OF KERRVILLE, TEXAS General Operations Division 312 Audit Fees Description of Expenditures (cont.) Annual independent audit, $15,000; disclo- sure fee, $5,000; ($20,000). 110 Postage/UPS/Federal Express Postage and shipping charges; ($12,000). 405 Ofher Charges Radio tower space rental, miscellaneous ser- 202 Buildings and Structures Maintenance vice charges; ($395). Janitorial service at municipal service center; ($3,500). 410 Contingency Contingency for unforeseen expenses, cost 205 Office Equipment Maintenance over-runs and special projects as approved Repairs to copier and printer as needed; by the city manager; ($153,222). ($500). 411 Litigation Contingency 304 Water and Sewer Contingency for litigation and legal expenses Water service; ($500). for water/sewer projects; ($30,000). 307 Insurance Premium for general liability, property, auto- mobile, combination crime, errors and omis- sions; ($36,000). 260 2004-05 ANNUAL BUDGET THE CITY OF KERRVILLE, TEXAS OPERATING TRANSFERS OUT EXPENDITURE ANALYSIS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 `~"' OPERATING TRANSFERS 901 General Fund $570,000 $570,000 $570,000 $570,000 $368,124 919 W/S Equipment Replacement 40,000 40,380 43,968 40,000 0 940 Sales Tax Improvements 0 1,496 0 0 0 941 Sales Tax Contingency 0 957 0 0 0 953 Revenue Debt Service Fund 1,495,334 1,462,973 1,900,419 1,863,010 1,786,094 954 W/S Improvement Fund 427,625 0 0 0 0 955 Loop 534 Fund (95,676) 0 0 0 0 971 Water/Sewer Projects Fund 615,449 449,874 109,395 419,338 435,000 "` 975 EIC Project Accounting Fund 41,018 3,541 0 0 0 981 2002 Flood Recovery Fund 0 0 364,705 0 0 990 Insurance Reserve Fund 1.839 1.839 14.016 16.819 16.819 TOTALS $3,095,590 $2,531,061 $3,002,503 $2,909,167 $2,606,037 DESCRIPTION OF EXPENDITURES 901 Transfer -General Fund Reimbursement for indirect costs (adminis- trative cost pool), $570,182; use allocation - 5.20% of facilities maintenance, $3,889. Maximum transfers allowable - $574,070; ($368,124). 953 Transfer- Revenue Debt Service Fund Transfer to revenue debt service fund for payment of principal and interest on revenue based debt; ($1,786,094). 971 Transfer -Water/Sewer Project Ac- counting Fund These funds are set aside as unspecified capital projects funding, to be transferred to the water/sewer capital projects fund as con- tracts for specific projects are awarded; ($435,000). 990 Transfer- Insurance Reserve Fund For participation in the city's self insurance risk pool. WATER/SEWER FUNDS 261 THE CITY OF KERRVILLE, TEXAS WATER/SEWER EQUIPMENT REPLACEMENT FUND FUND 19 The Water/Sewer Equipment Replacement Fund is a special fund created in the 96-97 fiscal year to account for the accumulation of funds which will be used to replace major equipment in the water/sewer fund. In fiscal year 2004-05, no transfers will be made from the water/sewer fund. Future councils will determine the amount of transfer and the equipment to be replaced. WATER/SEWER EQUIPMENT REPLACEMENT FUND BUDGET SUMMARY FUND 19 ACTUAL 2000-01 BEGINNING FUND BALANCE $28,997 REVENUES: Operating Revenues $1,352 Operating Transfers In 40.000 TOTAL REVENUES 41 352 TOTAL FUNDS AVAILABLE EXPENDITURES: Operating Expenditures Operating Transfers Out TOTAL EXPENDITURES ENDING FUND BALANCE $70,349 AMENDED APPROVED ACTUAL ACTUAL BUDGET BUDGET 2001-02 2002-03 2003-04 2004-05 $17,206 $38,417 $72,401 $0 $399 $595 $256 $0 40.380 43.968 40.000 0 40 779 44 563 40 256 $57,985 $82,980 $112,657 $0 $53,143 $19,490 $10,579 $24,288 $0 0 78 0 88.369 0 53 143 19 568 10 579 112 657 ~0 $17,206 $38,417 $72,401 $0 $0 262 2004-05 ANNUAL BUDGET THE C/TY OF KERRVILLE, TEXAS REVENUE ANALYSIS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 6900 MISCELLANEOUS REVENUE 6911 Interest Revenue 1 352 399 595 256 ~0 Total 1,352 399 595 256 0 7000 OPERATING TRANSFERS IN 7002 Water/Sewer Fund 40.000 40.380 43,968 40,000 0 Total 40,000 40,380 43,968 40.000 0 TOTAL REVENUES $41,352 $40,779 $44,563 $40,256 $0 DESCRIPTION OF REVENUE LINE ITEMS 6911 Interest 7002 Transfer from Water/Sewer Fund Interest received on demand account and Transfer from Water/Sewer Fund as deter- investments from financial institutions. The mined by council during budgetdevelopment. City uses a consolidated approach to invest- ments. Interest is calculated monthly based on the fund contribution toward the consoli- dated investment. WATER/SEWER FUNDS 263 THE CITY OF KERRVILLE, .TEXAS EXPENDITURE ANALYSIS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 500 CAPITAL OUTLAY 503 Motor Vehicles $53,143 $19,490 $10,579 $24,288 $0 900 OPERATING TRANSFERS OU T 902 Water/Sewer Fund 0 18 0 88,369 0 940 Sales Tax Improvements Fund 0 32 0 0 0 942 Sales Tax Bond Fund 0 28 0 0 0 Total Operating Transfers Out 0 78 0 88.369 0 TOTAL EXPENDITURES $53,143 $19,568 $10,579 $112,657 $0 264 2004-05 ANNUAL BUDGET ~r ~r-' '+ *~rr-" ~tirr' ~111r-' THE C/TY OF KERRVILLE, TEXAS KERRVILLE SCHREINER PARK FUND FUND 12 The Kerrville-Schreiner Park Fund was created in FY04 atthe point of acquisition ofthe parkfrom the State ofTexas Parks and W ildlife Department. Thisfund will accountforall revenue and expenditures relating to the park. On February 13, 2004, the City began operations oftheformerKerrville SchreinerState Park. The City will receive $1,576,800 in grant funds from the state for park improvements, plus an additional $231,963 foroperations during the firstthree years afteracquisition. Thefollowing graphs illustratethe revenue sources and expenditure categoriesforfiscal year2004-05: REVENUES EXPENDITURES Service Charges 70.6% i Permits 1.3% Grants 26.6% Maintenance 2.3% 16.0% KERRVILLE SCHREINER PARK FUND 265 Miscellaneous 1.5% THE C/TY OF KERRVILLE, TEXAS KERRVILLElSCHREINER MUNICIPAL PARK BUDGET SUMMARY FUND 12 BEGINNING CASH BALANCE REVENUES: Operating Revenues OperatingTransfers In TOTAL REVENUES TOTAL FUNDS AVAILABLE EXPENDITURES: Operating Expenditures Operating Transfers Out TOTAL EXPENDITURES ENDING CASH BALANCE AMENDED APPROVED BUDGET BUDGET 2003-04 2004-05 $0 $334,599 $668,288 $1,701,083 0 2.054 668 288 1 703137 $668,288 $2,037,736 $333,689 $504,864 0 1.486,421 333 689 1 991 285 $334,599 $46,451 266 2004-05 ANNUAL BUDGET ~wrr THE CI TY OF KERRVILLE, TEXAS KERRVILLE/SCHREINER PARK REVENUE ANALYSIS AMENDED APPROVED ter, ACCT. BUDGET BUDGET NO. ACCOUNT NAME 2003-04 2004-05 6200 LICENSESAND PERMITS 6201 Registration Fees $4,500 $5,500 6202 Shower Fees 160 220 6203 Dump Station Fees 330 650 Total Licenses and Permits 4,990 6,370 6400 SERVICECHARGES 6450 Park Entrance Fee 47,800 70,000 ~,,, 6451 Day Pass Fee 9 0 6452 Excess Vehicle Fee 500 750 6453 Primitive Site Fee 1,114 0 6454 Regular Site/VVater Fee 12,000 25,000 6455 Regular Site/Electric & Water Fee 32,000 41,000 6456 Regular Site/All Utilities Fee 46,000 99,000 6457 Shelter Site Fee 21,000 0 6458 Cabin -Premium (6) Fee 7,100 87,000 6459 Group Recreation Hall Fee 6,500 8,000 ~,, 6460 Group Dining Hall Fee 1,500 3,000 6461 Group Picnic Area Fee 25 0 6462 OverflowArea Fee 1,200 1,500 ~, 6463 Regular Site/Electric & Water (50) Fee 6.800 20.000 Total Service Charges 183,548 355,250 6500 GRANT REVENUE 6501 Texas Parks and Wildlife 475.000 1.333.763 Total Grant Revenue 475,000 1,333,763 6600 FINES AND FORFEITURES 6601 Cancellation Fees 750 1.000 ,r Total Fines and Forfeitures 750 1,000 6900 MISCELLANEOUS REVENUE 6901 Leased Concessions 300 1,000 6902 ShortTerm Concessions 0 0 6911 Interest 2,000 2,000 6954 Rent/Utilities 1,500 1,500 6989 Miscellaneous Revenue 100 100 6997 Undesignated Donations 0 0 ~,~,, 6999 Ancillary Products/Taxable 100 100 Total Miscellaneous Revenue 4,000 4,700 KERRVILLE SCHREINER PARK FUND 267 THE CI TY OF KERRI/ILLE, TEXAS Kerrville Schreiner Park Fund Revenue Analysis (cont.) ACCT. NO. ACCOUNT NAME AMENDED APPROVED BUDGET BUDGET 2003-04 2004-05 7000 OPERATINGTRANSFERSIN 7003 Garage Fund Total Operating Transfers In TOTALREVENUES 0 2.054 0 2.054 $668,288 $1,703,137 DESCRIPTION OF REVENUE LINE ITEMS 6201 Registration Fees Fees for park registration. 6202 ShowerFees Fees assessed for use of showers. 6203 Dump Station Fees Fees assessed for use of dump station by recreational vehicles. 6450 Park Entrance Fee Fee assessed for entrance to park. 6451 Day Pass Fee Fee assessed for park day pass. 6452 Excess Vehicle Fee Fee assessed forvehicles above allowable per site. 6454 Regular Site/Water Fee Fees assessed for use of RV site with water availability. 6455 Regular Site/Electric & Wafer Fee Fees assessed for use of RV site with waterand electric availability. 6456 Regular Site/All Utilities Fee Fees assessed foruse of RV camping sitewith all utilities. 6457 Shelter Site Fee Fees assessed for use of screened shelters. 6458 Cabin -Premium (6) Fee Fees assessed for use of premium cabins. 6459 Group Recreation Hall Fee Fees assessed for use of group recreation hall. 6453 Primitive Site Fee Fees assessed for use of primitive camping 6460 Group Dining Hall Fee sites. Fees assessed for use of group dining hall. 268 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS 6461 Group Picnic Area Fee Fees assessed for use of group picnic area 6901 Leased Concessions Fees assessed for leased concessions at park. 6462 OverflowArea Fee Fees assessed for additional occupants of camping sites. 6463 Regular Site/Electric & Water (50) Fee Fees assessed for use of one of 50 camping sites with electric and water. 6501 Texas Parks and Wildlife Grant GrantfromTexas Parks and Wildlife Department for improvements and operations of the park. 6601 Cancellation Fees Fees assessed for cancellations. 6911 Interest Interest revenue on investments and demand account. 6989 Miscellaneous Revenue Miscellaneous revenue not accounted for in individual line items. 6999 Ancillary Products/Taxable Sale of taxable products. 7003 Transfer from Garage Fund Retum of equityfrom garagefund. KERRVILLE SCHRE/NER PARK FUND 269 THE CI TY OF KERRV/LLE, TEXAS DEPARTMENT -Parks DIVISION -Kerrville-Schreiner Park DIVISION NUMBER: 12-800 DIVISION DESCRIPTION: Kerrville-Schreiner Park Division is in the Parks Department, which is su pervised bythe Director of Parks and Recreation. Kerrville-Schreiner Park Division provides both Day Use and Ovemightcampingfacilitiesforover 50,000 customers per year. Staff maintains 20 full hookup RV sites,42multi-use campsiteswith water and electricity, 23 screened shelters, 58 regular tent camping sites, 4 restrooms with showers,1 Recreation Ha11,1 Group Dining Hall, a maintenance complex, and 5 buildings housing support and storage facilities, and the Park Headquarters. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Acquired Kerrville-Schreiner Park from Texas Parks and Wildlife Department • Hired and trained new staff for operation and administration of the new park • Transitioned computer data from astate- based to a City Of Kerrville based operation and all associated accounting and purchasing records • Interacted with Texas Parks and Wildlife Department to continue the Park Reservation System usage by campers and otherovernight users of the park • Performed initial condition evaluation and restoration of parkfacilities and equipmentto a safe and usable status • Implemented $ 324,000 Federal Grantfor Shoreline Stabilization-Recovery and Boat Ramp Repair Project Kerrville-Schreiner Park is very involved with the EasterHill CountryBicycleTour,the EasterRun Classic, the Senior Games, Fourth of July celebration, and numerous reunions and special events. DIVISION FIVE YEAR GOALS: • Completion of the $1.8 million dollar grant program to improve facilities and foroperating costs. 2004-05 OBJECTIVES: • Improve facilities to include conversion of 23 screened shelters to enclosed cabins vrith heating and cooling for year round use. • Add sewer connections to 2 loops of RV campsites (a total of 20 sites) on the Riverside of the park. • Complete boat ramp repair and shoreline stabilization-recoveryto make the area usable bycustomers. • Upgrade both water and wastewater utility systems. • Construct additional restroom on the riverside of the park. 270 2004-05 ANNUAL BUDGET ~r THE CI TY OF KERRVILLE, TEXAS PERSONNEL SCHEDULE: NUMBERO F BUDGETED POSITIONS APPROVED FY FY SALARY EMPLOYEETITLE 03-04 04-05 GRADE '"""'` ParkSuperintendent 1 1 26 Assistant Park Superintendent 1 1 57 , Lead Park Ranger 1 1 56 ,, Park Ranger 3 3 53 Office Manager 1 1 55 ~'"" Office Clerk 1 1 52 Temporary Clerk (6 month) 1 1 52 ~ , TemporaryClerk(3rnonth) 1 1 52 , TOTALFULLTIMEPOSITIONS $ $ '""""` TOTAL PARTTIME POSITIONS 0 0 TOTALTEMPORARYPOSITIONS 2 2 2004-05 STAFFING CHANGES: None. KERRVILLE/SCHREINER PARK ~'" EXPENDITURE ANALYSIS AMENDED APPROVED ~ ACCT. BUDGET BUDGET NO. ACCOUNT NAME 2003-04 2004-05 000 PERSONNELSERVICES 001 Salaries and Wages $115,642 $219,382 r,,,o 002 Overtime 2,000 6,000 003 Temporary Help 4,400 12,963 005 Social Security 8,730 17,580 ~r 006 Retirement 14,144 27,452 007 Group Insurance 17,561 32,581 008 Workers Compensation Insurance 0 1,225 010 Professional Development 0 1.500 Total 162,477 318,683 ~.r KERRV/LLE SCHRE/NER PARK FUND 271 THE CI TY OF KERRV/LLE, TEXAS Kerrville Schreiner Park Fund Expenditure Analysis (cont.) AMENDED APPROVED ACCT. BUDGET BUDGET NO. ACCOUNT NAME 2003-04 2004-05 100 SUPPLIESAND MATERIALS 101 Office Supplies 1,800 4,000 102 Small Tools and Equipment 2,200 5,000 103 Chemical & Medical Supplies 2,600 4,000 104 Fuel & Oil Supplies 4,100 7,140 105 Food Supplies 520 700 106 Janitorial Supplies 2,800 4,500 107 WearingApparel 2,200 3,500 108 OtherSupplies 1,000 450 111 Computer Hardware Upgrades 0 2,200 112 ComputerSoftwarePurchases 1.500 1,500 Total 18,720 32,990 200 MAINTENANCEANDREPAIRS 201 Land Maintenance 0 5,000 202 Buildings and Structures 7,900 9,700 203 Maintenance -City Garage 8,282 14,200 204 Parts -City Garage 1,900 3,000 205 Office Equipment Maintenance 500 5,000 206 Instruments & Apparatus Maint. 500 1,000 207 Street Maintenance 0 6,000 208 .Traffic Control Device Maintenance 500 450 212 Repairs -Not City Garage 2.200 800 Total 21, 782 45,150 300 MISCELLANEOUSSERVICES 301 Telephone Service 2,800 3,700 302 Light and Power 14,900 31,000 303 Natural Gas 2,800 3,000 304 Water and Sewer 0 14,000 306 Special Services 408 500 307 Insurance 3,161 16,742 311 ComputerNetworkServices 7,250 7,250 313 Hire of Equipment 1,000 1,000 320 Garbage Service 0 0 Total 32,319 77,192 400 SUNDRYCHARGES 401 Certificates, Awards, Etc. 0 0 402 Dues and Subscriptions 0 150 405 OtherCharges 1,500 1,000 410 Contingency 0 6.050 Total 1,500 7,200 272 2004-05 ANNUAL BUDGET THE CI TY OF KERRV/LLE, TEXAS ACCT. NO. ACCOUNT NAME AMENDED APPROVED BUDGET BUDGET 2003-04 2004-05 500 CAPITALOUTLAY 503 Motor Vehicles 0 16,650 504 Machinery, Tools & Equipment 1,000 7,000 505 Office Equipment 5,511 0 510 Water System Improvements 0 0 511 Wastewater System Improvements 90,379 0 err Total 96,890 23,650 900 OPERATINGTRANSFERSOUT 970 General Project Accounting Fund 0 1,486.421 Total Operating Transfers Out 0 1,486,421 TOTAL EXPENDITURES $333,689 $1,991,285 DESCRIPTION OF EXPENDITURES 002 Overtime Compensation for work performed beyond norma140 hours perweek; ($6,000). 003 Temporary Help For temporary clerical workers to collect entrance and camping fees, take advance reservations and provide customer service; ($12,963). 008 Workers Compensation Insurance Workers compensation insurance premium; ($1,225). 010 Professional Development Specialized training and education required for maintaining of licenses and certifications; ($1,500). 101 Once Supplies Supplies needed for printers, copiers, receipt printers, marketing, promotion and information documents and brochures; ($4,000). 102 Small Tools and Equipment Basic and specialized small tools and equipment needed by Park Rangers; ($5,000). 103 Chemical and Medical Supplies Chlorine bleach for diinfection, insecticides, first aid supplies; ($4,000). 104 Fuel and Oil Supplies Petroleum products for park vehicles and equipment; ($7,140). 105 Food Supplies Ice, Gatorade, coffee supplies; ($700). KERRVILLE SCHRE/NER PARK FUND 273 THE CI TY OF KERRV/LLE, TEXAS Kerrville Schreiner Park Fund Description of Expenditures (cont.) such as typewriters, calculators, computer equipment, copiers; ($5,000). 106 Janitorial Supplies Cleaning products, paperproducts; ($4,500). 107 Wearing Apparel Uniform shirts and jacket rentals, caps, hardhats, personal safetyequipment; ($3,500). 108 Other Supplies Supplies obtained outside of listed categories; ($450). 111 Computer Hardware Upgrades Desktop computer; ($2,200). 112 Computer Software Purchases Additional software for new computers; ($1,500). 206 Instruments &Apparatus Maintenance Radio equipment repairs; ($1,000). 207 Street Maintenance Repairof potholes and parking areas; ($6,000). 208 Traffic Control Device Maintenance Repair to barricades and electronic security gates; ($450). 212 Repairs -Not City Garage Repair to division vehicles not performed at City Garage, includes tires and inspections; ($800). 301 Telephone Service Local, long distance and cellular service; ($3,700). 201 Land Maintenance Regrading and drainage work, replacement trees; ($5,000). 302 Light and Power Electricity service; ($31,000). 202 Buildings and Structures Maintenance Repairs to park facilities; ($9,700). 203 Maintenance Contract -City Garage MaintenancefordivisionvehIcles performed at City Garage, includes labor for routine maintenance and repairs; ($14,200). 204 Parts -City Garage Parts needed by City Garage in maintaining parkvehicles and equipment; ($3,000). 205 Office Equipment Maintenance Maintenance and repairs to ofi:tce equipment 303 Natural Gas Propane gas for heating; ($3,000). 304 Waterand Sewer Waterand sewerutility; ($14,000). 306 Special Services Engineering and consultantfees; ($500). 307 Insurance Premiums for general liability and property insurance; ($16,742). 311 Computer Network Services Costs associated with City Intranet; ($7,250). 274 2004-05 ANNUAL BUDGET ~r-, THE CI TY OF KERRVILLE, TEXAS 313 Hire of Equipment Rental of specialized equipment; ($1,000) 503 Motor Vehicles Replace sedan with pickup; ($16,650). 402 Dues and Subscriptions Subscriptionstoprnfessional publications, dues to professional affiliations; ($150). 405 Other Charges Charges not listed in itemized categories; ($1,000). 410 Contingency Contingency for cost overruns, unforeseen expenditures; ($6,050). 504 Machinery, Tools and Equipment Replace riding mower, $6,100; replace service weapon, $900; ($7,000). 970 Transferto General ProjecfAccounting Reconnect 20 travel trailerhook-ups, $97,621; watersystem renovation, $240,000; abandon thirty septictanks on south side of highway and connect to City sewer, $465,000; road repairs and reseal, $140,800; additional restrooms near day use playground, $277,000; upgrade 23 screened shelters, $266,000; ($1,486,421). KERRVILLE SCHREINER PARK FUND 275 ~.r THE CI TY OF KERRVILLE, TEXAS GOLF COURSE FUND FUND 14 The Golf Course Fund is an enterprise fund established to account for all revenues and expenditures related to the municipal golf course. ~'" The primary source of revenue within the Golf Course Fund are charges foruse of the golf course, in the form of green fees, golf cart charges, d riving range charges and proceeds from the sale of ,,,~,~ golf related merchandise. The newly improved golf course was opened to the public on January 1, 2000. Included in the improvements to the golf course are a new irrigation system incorporating the use of treated effluent from the City's wastewater treatment plant, a waterfall, increased water hazards and improved play. The following graph summarizes the revenue sources and expenditure categories for FY 2004-05. ~f1r-' ~' ~` REVENUES EXPENDITURES Green Fees Memberships 16.3% Miscel........,.._ 0.8% ng Rang Carts iandise Maint Personnel 62.7% )ebt Service 10.9% GOLF COURSE OPERATIONS FUND 277 ~ 5.5 Cart Fees 17.6% 10.0% 9.4 /e THE C/TY OF KERRVILLE, TEXAS GOLF COURSE OPERATIONS FUND BUDGET SUMMARY FUND 14 BEGINNING CASH BALANCE REVENUES: Operating Revenues OperatingTransfers In TOTAL REVENUES TOTAL FUNDS AVAILABLE EXPENDITURES: Operating Expenditures OperatingTransfers Out TOTAL EXPENDITURES ENDING CASH BALANCE AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 ($45,227) ($314) ($5,699) ($103,896) ($206,288) $821,757 $860,093 $784,431 $747,023 $823,664 6,709 0 0 0 2,054 828 466 860 093 784 431 747 023 825 717 $783,239 $859,779 $778,732 $643,127 $619,428 $728,471 $814,858 $790,985 $757,368 $733,670 55,082 50,620 91,643 92,047 92,047 783 553 865 478 882 628 849 415 825 717 ($314) ($5,699) ($103,896) ($206,288) ($206,288) 278 2004-05 ANNUAL BUDGET ~r- err `err' ~1iri jrrr ~.+ ~„- THE CI TY OF KERRVILLE, TEXAS GOLF COURSE OPERATIONS FUND REVENUE ANALYSIS ACCT. NO. ACCOUNTNAME 6800 GOLF COURSE REVENUE 6810 Green Fees 6813 Tournament/PromoReuenues 6815 Cart Rentals 6820 Membership Dues 6825 PrivateCartRevenue 6827 Cart Storage Revenue 6830 Driving Range Revenue 6840 Golf Merchandise 6841 Merchandise -Tax Exempt 6845 Food Sales 6846 Beer Sales 6850 COGS -Golf Merchandise 6855 COGS -Food 6855 COGS -Beer Total 6900 MISCELLANEOUS REVENUE 6911 Interest Revenue 6989 Miscellaneous Revenue Total 7000 OPERATINGTRANSFERSIN 7001 General Fund 7003 Garage Fund Total TOTALREVENUES ACTUAL ACTUAL ACTUAL 2000-01 2001-02 2002-03 $371,239 $411,195 $355,530 0 0 0 149,917 154,948 145,639 128,627 151,424 144,903 82,436 74,020 71,694 0 5,320 5,386 26,892 25,829 25,679 74,066 70,643 94,573 0 0 1,070 31,511 27,543 27,004 47,345 44,205 42,497 (68,813) (62,029) (88,531) (24,891) (23,757) (23,215) 19 907 21 185 19 989 798,422 858,156 782,240 50 260 50 23,285 1,678 2,141 23,335 1,938 2,191 6,709 0 0 0 0 0 6,709 0 0 $828,466 $860,093 $784,431 AMENDED APPROVED BUDGET BUDGET 2003-04 2004-05 $378,769 $401,450 0 0 125,443 145,050 115,630 134,450 57,165 60,254 2,575 3,946 29,180 32,500 75,745 80,500 801 1,600 27,828 28,250 32,492 38,650 (60,596) (64,400) (22,262) (22,596) 16 246 16 490 746,524 823,164 0 0 500 500 500 500 0 0 0 2.054 0 2.054 $747,023 $825,717 GOL F COURSE OPERATIONS FUND 279 THE CI TY OF KERRVILLE, TEXAS DESCRIPTION OF REVENUE LINE ITEMS 6810 Green Fees 6846 Beer Sales Charges per round of golf played, either nine or Sale of beer. eighteen hole. 6813 Tournament/Promo Revenues Revenue received from golftournaments and otherpromotionaleuents. 6815 Cart Rentals Charges to rent City golf carts. 6820 Membership Dues Dues charged to golf course members. 6825 Private Cart Revenue Trail fees for play using private carts. 6827 Cart Storage Revenue Charges to store private golf carts. 6850 COGS -Golf Merchandise Cost of goods sold as golf merchandise. 6855 COGS -Food and Beverage Cost of goods sold as food and beverages (not beer). 6856 COGS -Beer Cost of goods sold as beer. 6911 Interest Revenue Interest received on demand account and in- vestmentsfrom financial institutions. The City uses a consolidated approach to investments. Interestiscalculated monthlybased onthefund contribution toward the consolidated invest- ment. 6830 Driving Range Revenue Revenue from driving range. 6840 Golf Merchandise Sale of golf merchandise. 6841 Merchandise -Tax Exempt Sale oftaxexempt merchandise. 6845 Food Sa/es Sale of food. 6989 Miscellaneous Revenue Miscellaneous revenue not classified under specific revenue line items. 7003 Garage Fund Return of equityfrom City Garage Fund. 280 2004-05 ANNUAL BUDGET +~Mr THE CI TY OF KERRVILLE, TEXAS ~r DIVISION PERFORMANCE MEASURES ACTUAL ACTUAL ACTUAL PROJECTED PROJECTED 2000-01 2001-02 2002-03 2003-04 2004-05 ~r Rounds Played 18 Hole: Weekday Member 16,423 16,353 16,720 13,019 14,519 Weekend Member 5,650 5,495 5,776 4,944 5,160 WeekdayNon-Member 7,075 5,587 4,175 4,812 5,143 ~r WeekendNon-Member 6,713 4,938 5,355 5,262 5,312 9 Hole: Weekday Member 3,525 4,497 4,617 2,862 3,230 ~,r Weekend Member 607 1,314 1,126 758 975 WeekdayNon-Member 3,850 2,484 2,634 1,344 1,490 WeekendNon-Member 1,517 2,133 1,040 4,205 4,425 Cart Rentals 18 Hole: Member 9,696 8,409 7,382 5,199 4,260 r Passenger 3,094 2,527 1,609 361 255 9 Hole: Member 1,369 1,315 1,261 974 860 ~r Passenger 449 423 1,354 92 95 Range Balls: Large 3,988 4,196 4,398 4,595 4,650 Small 4,770 4,400 4,131 4,117 4,212 Memberships (does not include se cond family members): Annual 241 321 272 194 212 +~rr Quarterly 123 210 188 156 175 , GOLF COURSE OPERATIONS FUND ,, DEPARTMENT EXPENDITURE ANALYSIS +~r AMENDED APPROVED DEPT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. DEPARTMENTNAME 2000-01 2001-02 2002-03 2003-04 2004-05 800 General Operations $55,082 $50,620 $91,643 $100,047 $100,047 801 GolfCourseMaintenance 423,057 449,996 446,259 432,663 433,601 ~" 802 Pro Shop 247,801 289,129 268,439 243,083 237,078 803 Golf Carts 57,613 75,733 82,286 81.623 54.992 "~"` TOTAL EXPENDITURES $783,553 $865,478 $888,628 $857,415 $825,717 GOL F COURSE OPERATIONS FUND 281 THE CI TY OF KERRVILLE, TEXAS GOLF COURSE OPERATIONS FUND LINE ITEM EXPENDITURE ANALYSIS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 000 PERSONNELSERVICES 001 Salaries and Wages $366,988 $377,553 $390,850 $380,223 $368,546 002 Overtime 3,365 5,089 143 0 0 003 Temporary Help 0 699 7,602 2,000 0 004 Longevity 492 580 1,820 2,372 2,704 005 Social Security 26,402 28,066 28,233 29,103 28,482 006 Retirement 41,466 46,655 48,154 46,734 45,348 007 Group Insurance 60,544 62,639 57,552 60,265 62,869 008 Workers Compensation 3,949 7,643 2,170 572 8,000 010 Professional Development 1,887 2,123 2,219 1,800 1,800 011 Local Meeting Expenses 0 0 0 0 0 Total 505,093 531,047 538,743 523,069 517,749 100 SUPPLIESAND MATERIALS 101 Office Supplies 4,652 4,519 1,796 2,300 2,400 102 Small Tools and Equipment 10,361 32,870 10,631 8,800 12,800 103 Chemical & Medical Supplies 708 436 2,986 1,150 550 104 Fuel & Oil Supplies 6,166 5,543 5,348 7,000 7,000 105 Food Supplies 2,333 2,274 2,343 2,000 2,100 106 Janitorial Supplies 6,271 4,938 5,301 5,100 4,600 107 WearingApparel 5,830 4,753 2,534 3,200 4,400 108 OtherSupplies 0 362 3,073 3,000 1,000 110 Postage/UPS/Federal Express 276 268 69 225 225 111 Computer Hardware Upgrades 0 0 0 0 2,000 118 Sign Materials and Supplies 23 234 103 300 300 131 Fertilizer and Chemicals 33,318 41,770 36,126 35,500 38,500 132 Seed, Sod and Plantings 4,692 4,632 5,855 6,000 6,500 133 Sand and Gravel 3,649 3,316 4,790 4,000 4,500 134 Topsoil and Fill Materials 196 236 0 0 1 000 Total 78,475 106,151 80,955 78,575 87,875 200 MAINTENANCEAND REPAIRS 201 Land Maintenance 390 284 488 1,000 0 202 Buildings & Structures Maint. 12,527 11,433 11,592 9,800 5,817 203 Maintenance -City Garage 2,995 3,250 3,309 3,309 3,309 204 Parts -City Garage 363 101 195 400 400 205 Office Equipment Maintenance 0 1,314 198 450 450 206 Instruments & Apparatus MainT. 10,460 9,672 3,705 10,500 7,000 207 Landfill Charges 810 1,287 359 1,000 1,000 209 Irrigation System Repairs 6,481 7,436 6,126 4,500 5,500 212 Repairs -Not City Garage 836 3.075 578 2,000 2,000 Total 34,862 37,852 26,550 32,959 25,476 282 2004-05 ANNUAL BUDGET err err err ~rr- THE CI TY OF KERRVILLE, TEXAS ACCT. NO. ACCOUNT NAME 300 MISCELLANEOUSSERVICES 301 Telephone Service 302 Light and Power 303 Natural Gas 304 Waterand Sewer 306 Special Services 307 Insurance 313 Hire of Equipment 316 Advertising Total 400 SUNDRYCHARGES 401 Certificates, Awards, Etc. 402 Dues and Subscriptions 405 OtherCharges 406 Bad Debt Expense 410 Contingency Total 500 CAPITALOUTLAY 502 Buildings and Structures 504 Machinery, Tools & Equipment 505 Office Equipment Capital 506 Instr. & Apparatus Capital Total 900 OPERATINGTRANSFERSOUT 901 General Fund 926 Landfill Replacement Fund 940 EIC SalesTax Improvement Fund 990 Insurance Reserve Fund Total TOTAL EXPENDITURES AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 3,683 5,391 4,298 4,150 4,150 21,521 21,774 22,635 17,100 17,100 2,889 1,680 1,749 2,700 2,700 18,990 19,826 17,690 20,800 15,800 1,188 1,001 765 1,000 1,000 1,204 3,643 3,920 5,000 5,500 667 625 3,000 3,050 2,550 391 1,809 0 2,000 12,000 50,533 55,749 54,057 55,800 60,800 0 331 49 2,500 2,500 2,216 2,853 2,873 1,800 1,800 7,707 7,166 8,406 10,000 10,000 94 0 0 100 100 0 0 0 0 0 10,017 10,350 11,328 14,400 14,400 0 3,807 0 0 0 49,491 67,710 76,040 51,065 27,370 0 2,192 3,312 500 0 0 0 0 1.000 0 49,491 73,709 79,352 52,565 27,370 0 0 0 0 0 54,087 49,625 49,625 49,625 49,625 0 0 40,000 40,000 40,000 995 995 2,018 2,422 2.422 55,082 50,620 91,643 92,047 92,047 $783,553 $865,478 $882,628 $849,415 $825,717 GOL F COURSE OPERA TIONS FUND 283 THE C/TY OF KERRV/LLE, TEXAS DEPARTMENT -Parks DIVISION NAME -Golf Course Maintenance DIVISION NUMBER - 14-801 DIVISION DESCRIPTION: The Golf Course Maintenance Division is su- pervised bytheCourse Superintendent and is within the Parks Department. The Golf Course Maintenance Division is re- sponsible for the maintenance of the Scott SchreinerMunicipalGolfCourse. Thisdivision is expected to maintain the golf course at the highest level of quality relative to other munici- palgolf courses in the region and commensu- ratewith the level of userfees as set by the City Council. Areas to be maintained include the tee boxes, fairways, greens, rough, and sand traps of the golf course proper; flower beds, shrubs, and trees throughout the entire golf complex; the beds and banks of all waterfea- tures;the irrigation system; golf cart paths; the practice range; course maintenance equip- ment; practice range equipment; and minor golf cart maintenance. HIGHLIGHTS OF FISCAL YEAR 2003-04: • New bridge built to # 12 green. • Completed extensive weed program. • Built fence at the end of driving range to keep practice balls off # five green and to protect patrons driving to # six tee box. DIVISION FIVE-YEAR GOALS: • Add new restroom to back nine holes. • Add sprinklers to all roughs. • Upgrade and purchase additional equip- ment. 2004-05 OBJECTIVES: • Add 40 to 75 sprinklers to improve areas outsidefairways. • Add dirt and seed to improve rough on # 17. • Educate employees to improve work and safety record 284 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS ~r ~r `~~irr PERSONNEL SCHEDULE: NUMBEROF BUDGETED POSITIONS FY FY FY FY FY EMPLOYEETITLE 00-01 01-02 02-03 03-04 04-05 Course Superintendent 1 1 1 1 1 Mechanic 1 .75 .75 .75 .75 Irrigation Specialist 1 1 1 1 1 Groundskeeper 4 5 5 5 5 Groundskeeper-Seasonal 2 2 2 1 1 TOTALFULLTIMEPOSITIONS 7 7.75 7.75 7.75 7.75 TOTALPARTTIMEPOSITIONS 0 0 0 0 0 TOTAL SEASONAL POSITIONS 2 2 2 1 1 2004-05 STAFFING CHANGES: None. DIVISION EXPENDITURE ANALYSIS APPROVED SALARY GRADE 25 55 55 53 53 DEPARTMENT Parks and Recreation DIVISION NAME Golf Course Maintenance DIVISION NUMBER 14-801 AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 000 PERSONNELSERVICES ~, 001 Salaries and Wages $185,938 $191,767 $194,337 $204,174 $208,371 002 Overtime 3,108 4,958 143 0 0 003 Temporary Help 0 699 7,602 2,000 0 ~wr 004 Longevity 492 580 1,315 1,580 2,000 005 Social Security 13,101 14,452 14,215 15,537 16,093 006 Retirement 22,398 24,021 24,007 25,184 25,623 007 Grouplnsurance 37,637 37,767 34,124 37,057 39,604 008 Workers Compensation 3,949 7,643 2,170 572 0 010 Professional Development 1.132 995 1.046 800 800 ~ Total 267,755 282,882 278,959 286,904 292,491 GOLF COURSE OPERA TIONS FUND 285 THE CI TY OF KERRVILLE, TEXAS Golf Course Maintenance Division Expenditure Analysis (cont.) AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 100 SUPPLIES AND MATERIALS 101 Office Supplies 276 174 406 300 400 102 Small Tools and Equipment 5,923 8,391 6,014 6,000 9,000 103 Chemical & Medical Supplies 625 355 2,832 1,000 400 104 Fuel & Oil Supplies 6,166 5,543 5,348 7,000 7,000 105 Food Supplies 2,053 2,141 2,289 1,900 2,000 106 Janitorial Supplies 5,049 3,480 3,873 4,000 3,000 107 Wearing Apparel 4,509 3,206 2,091 3,000 3,800 108 Other Supplies 0 362 3,073 3,000 1,000 110 Postage/UPS/Federal Express 6 54 8 100 100 118 Sign Materials and Supplies 23 234 103 300 300 131 Fertilizer and Chemicals 33,318 41,770 36,126 35,500 38,500 132 Seed, Sod and Plantings 4,692 4,632 5,855 6,000 6,500 133 Sand and Gravel 3,649 3,316 4,790 4,000 4,500 134 Topsoil and Fill Materials 196 236 0 0 1.000 Total 66,485 73,894 72,808 72,100 77,500 200 MAINTENANCEANDREPAIRS 201 Land Maintenance 390 284 488 1,000 0 202 Buildings & Structures Maint. 3,528 2,681 3,764 2,800 1,500 203 Maintenance -City Garage 2,995 3,250 3,309 3,309 3,309 204 Parts -City Garage 363 101 195 400 400 205 Office Equipment Maintenance 0 1,241 111 200 200 206 Instruments & Apparatus Maint. 5,640 7,541 8,378 7,500 6,000 207 Landfill Charges 810 1,287 359 1,000 1,000 209 Irrigation System Repairs 6,481 7,436 6,126 4,500 5,500 212 Repairs - l~.ot City Garage 836 3.075 578 2.000 2A00 Total 21,043 26,896 23,308 22,709 19,909 300 MISCELLANEOUSSERVICES 301 Telephone Service 97 108 151 150 150 302 Light and Power 16,296 13,138 15,539 10,000 10,000 303 NaturalGas 2,035 1,158 1,118 2,000 2,000 304 Water and Sewer 17,962 19,056 16,783 20,000 15,000 306 Special Services 0 779 340 1,000 1,000 307 Insurance 1,204 3,643 3,920 5,000 5,500 313 Hire of Equipment 619 615 3,000 3.000 2.500 Total 38,214 38,497 40,851 41,150 36,150 286 2004-05 ANNUAL BUDGET "~tirr THE CI TY OF KERRVILLE, TEXAS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 400 SUNDRYCHARGES ~ 402 Dues and Subscriptions 350 884 565 800 800 Total 350 884 565 800 800 500 CAPITALOUTLAY 504 Machinery, Tools & Equipment 0 26,942 29,768 8,000 6,750 ; 506 Instr. & Apparatus Capital 29,209 0 0 1,000 0 ~ 514 Miscellaneous Capital Outlay 0 0 0 0 0 Total 29.209 26.942 29,768 9.000 6.750 ~ TOTAL EXPENDITURES $423,057 $449,996 $446,259 $432,663 $433,601 DESCRIPTION OF EXPENDITURES 010 Professional Development Continuing education classes, irrigation classes, turf classes, equipment training classes; ($800). 101 Office Supplies Miscellaneous office supplies, computer prod- ucts,faxsupplies, printerinkandpaper; ($400). 102 Small Tools and Equipment Rakes, trash cans, hand tools, paint brushes, drills, weedeaters, aerator tines and holders, replacement reels and rollers; ($9 ,000). 103 Chemical and Medical Supplies First aid supplies, cooling bandanas, ear muffs, safetysupplies; ($400). 104 Fuel and Oil Supplies Gasoline, diesel, grease and oilforequipment and vehicles; ($7,000). 105 Food Supplies Coffee, creamer, sugar, Gatorade, ice; ($2,000}. 106 Janitorial Supplies Restroom cleaning supplies, paper products, soap, drinking cups; ($3,000). 107 Wearing Apparel Rental and cleaning of uniforms, rain gear, rubber boots, steel toed boots and gloves; ($3,800). 108 Other Supplies Flags, poles, tee markers, ball washers, and othergolf course accessories; ($1,000). 110 Postage/UPS/Federal Express Shipping charges for soil samples; ($100). GOL F COURSE OPERA TIONS FUND 287 ~,,,- THE C/TY OF KERRV/LLE, TEXAS Golf Course Maintenance Division Description of Expenditures (cont.) 118 Sign Materials and Supplies Cart signs, traffic signs, information sings and supplies to mount the signs to a frame and supports; ($300). 206 Instruments & Apparatus Maintenance Repairs to spreaders, replacement engines, edgers, sharpening costs for cutting units; ($6,000). 207 Landfill Charges Fee for disposing of brush, rocks and flood debris; ($1,000). 131 Fertilizer and Chemicals Fertilizer, herbicides, and insecticides for greens, tees, roughs and lakes; ($38,500). 132 Seed, Sod and Plantings Winter seed, sod for bare areas, landscape plants and trees; ($6,500). 133 Sand and Gravel Sand for topdressing greens and tee boxes, gravel for roads and cart paths, sand for sand traps; ($4,500). 134 Topsoil and Fill Materials Top soil, mulch, fill materials for leveling and construction; ($1,000). 202 Buildings and Structures Maintenance Repairs to buildings, restrooms, bridges, fences; ($1,500). 203 Maintenance Contracts - Cify Garage Pickup laborand repairsthrough CityGarage; ($3,309). 204 Parts -City Garage Parts to repair pickup, battery; ($400). 205 Office Equipment Maintenance Repairof office equipment as needed; ($200). 209 Irrigation System Maintenance Sprinkler parts, newsprinklers, quickcouplers, hoses, roll stand sprinklers, wire, pipe fittings and irrigation pump repairs; ($5,500). 212 Repairs -Not City Garage Repairs to equipment not done by City Garage or by golf course mechanic; ($2,000). 301 Telephone Service Long distance, monthly fees and charges; ($150). 302 Light and Power Electricityservice; ($10,000). 303 Natural Gas Natural gas utility; ($2,000). 304 Waterand Sewer Water and sewer utility, includes purchase of treated effluent for golf course irrigation pur- poses; ($15,000). 306 Special Services Consultants and technician fees, lab tests on soil samples; ($1,000). 307 Insurance Property and liability insurance premiums; ($5,500). 288 2004-05 ANNUAL BUDGET +~r „r ~,- ~r ~~..% THE CI TY OF KERRVILLE, TEXAS 313 Hire of Equipment Rental fees for equipment not owned by City such as forklifts, trenchers, tractors; hire of technicians to deep aerate greens; ($2,500). 402 Dues and Subscriptions Dues for professional organizations such as Texas Golf Course SuperintendentsAssocia- tionand National Golf Course Superintendents Association; ($800). 504 Machinery, Tools and Equipment Replacementequipment; ($6,750). GOL F COURSE OPERA T/ONS FUND 289 THE CI TY OF KERRVILLE, TEXAS DEPARTMENT -Parks DIVISION NAME -Pro Shop DIVISION NUMBER - 14-802 DIVISION DESCRIPTION: The Pro Shop Division is supervised by the Golf Professional and is within the Parks De- partment. The Pro Shop Division is responsible for pro- moting,scheduling, and managing playatthe Scott Schreiner Municipal Golf Course. The division is also responsible for the collection and safe-deposit of all required fees; the selling of merchandise and concessions; organizing tournaments; enforcementof City regulations regarding course patronage; and the mainte- nance of aclean and inviting Pro Shopfacility. The Pro Shop also manages the practice range, which includes the selling, collecting and clean- ing ofrange balls and baskets. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Rates were changed to allow for Seniors, Twilighttimes, and a more competitive ratefor TournamentGroups. • Ice Machine was added. • A fence was added improving the Driving Range. • 58t"HeartoftheHillsGolfTournamentwas operated verysuccessfully. • Opened Mondays at 11:00. DIVISION FIVE-YEAR GOALS: • Continue to improve our Driving Range Operation including matsforcustomers inbad weather. • Continue to repay loan for Golf Course ImprovementtotheE.LC. • Update Pro-ShopAppearance. • Continue to improve golf carfleet and stor- agefor golf carts. 2004-05 OBJECTIVES: • Add a beverage cart for customers. • Successful tournamentoperations includ- ingthe Heartofthe Hillstournament • Addition of Web site in effortto attract more customers. 290 2004-05 ANNUAL BUDGET THE CITY OF KERRVILLE, TEXAS PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS APPROVED FY FY FY FY FY SALARY '~ EMPLOYEETITLE 00-01 01-0 2 02-03 03-04 04-05 GRADE r Golf Division Manager 0 0 0 1 1 26 Golf Professional 1 1 1 0 0 Assistant Golf Pro 1 1 1 1 1 21 ~`''' Apprentice Golf Pro 1 1 1 1 1 21 Shop Attendant- Full Time 1 1 1 1 1 51 Shop Attendant-PartTime 6 6 6 6 6 51 TOTAL FULLTIME POSITIONS 4 4 4 4 4 `'"'~ TOTAL PARTTIME POSITIONS 6 6 6 6 6 2004-05 STAFFING CHANGES: None. DIVISION EXPENDITURE ANALYSIS "' DEPARTMENT Parks and Recreation DIVISION NAME Golf Course Pro Shop DIVISION NUMBER 14-802 AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET `'r'' NO. ACCOUNTNAME 2000-01 2001-02 2002-03 2003-04 2004-05 000 PERSONNELSERVICES '~'' 001 Salaries and Wages $156,225 $162,661 $169,804 $149,134 $136,966 002 Overtime 210 66 0 0 0 004 Longevity 0 0 464 740 704 '~"' 005 Social Security 11,416 11,844 12,048 11,502 10,532 006 Retirement 17,543 19,811 20,869 18,316 16,768 007 Group Insurance 22,575 24,010 22,519 21,516 21,516 ~'~" 010 Professional Development 755 1.128 1.173 1.000 1.000 Total 208,724 219,520 226,877 202,208 187,486 GOLF COURSE OPERA TIONS FUND 291 THE CITY OF KERRVILLE, TEXAS Pro Shop Division Expenditure Analysis (cont.) AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 200405 100 SUPPLIES AND MATERIALS 101 Office Supplies 4,376 4,345 1,390 2,000 2,000 102 Small Tools and Equipment 3,834 23,938 4,392 2,500 3,500 103 Chemical & Medical Supplies 83 81 154 150 150 105 Food Supplies 280 133 54 100 100 106 JanitorialSupplies 1,222 1,458 1,428 1,100 1,600 107 Wearing Apparel 1,321 1,547 443 200 600 110 Postage/UPS/Federal Expres 270 214 61 125 125 111 Computer Hardware Upgrades 0 0 0 0 2.000 Total 11,386 31,716 7,922 6,175 10,075 200 MAINTENANCEAND REPAIRS 202 Buildings & Structures Maint. 6,759 8,027 6,947 6,000 3,817 205 Office Equipment Maintenance 0 73 87 250 250 Total 6,759 8,100 7,034 6,250 4,067 300 MISCELLANEOUS SERVICES 301 Telephone Service 3,586 5,283 4,147 4,000 4,000 302 Light and Power 4,170 5,711 4,822 4,300 4,300 303 Natural Gas 854 522 631 700 700 304 Water and Sewer 1,028 770 907 800 800 306 SpecialServices 1,188 222 425 0 0 313 Hire of Equipment 48 10 0 50 50 316 Advertising 391 1.809 0 2.000 12,000 Total ~ 11,265 14,327 10,932 11,850 21,850 400 SUNDRYCHARGES 401 Certificates, Awards, Etc. 0 331 49 2,500 2,500 402 Dues and Subscriptions 1,866 1,969 2,308 1,000 1,000 405 OtherCharges 7,707 7,166 8,406 10,000 10,000 406 Bad Debt Expense 94 0 0 100 100 Total 9,667 9,466 10,763 13,600 13,600 500 CAPITAL OUTLAY 502 Buildings and Structures 0 3,807 0 0 0 504 Machinery, Tools & Equipment 0 0 1,600 2,500 0 505 Office Equipment Capital 0 2,192 3.312 500 0 Total 0 5,999 4.912 3,000 0 TOTAL EXPENDITURES $247,801 $289,129 $268,439 $243,083 $237,078 292 2004-05 ANNUAL BUDGET ~* THE CITY OF KERRVILLE, TEXAS DESCRIPTION OF EXPENDITURES 010 Professional Development Training and recertification of PGA Profes- sionalsand staff; ($1,000). 101 Office Supplies Computer accessories, cash register paper, printercartridges, othersupplies necessaryfor operation; ($2,000). 102 Small Tools and Equipment Score cards, small hand tools, cart sign cards, tournament score cards, driving range equip- ment; ($3,500). 103 Chemical and Medical Supplies First aid supplies; ($150). 105 Food Supplies Coffee supplies; ($100). 106 Janiforia/ Supplies Cleaning supplies, paper products; ($1,600). 107 Wearing Apparel Uniforms, weatherrelated apparel; ($600). 110 Postage/UPS/Federal Express Postage for membership mailings and dues statements and return of merchandise; ($125). 111 Computer Hardware Upgrades Replace point of sale printer; ($2,000). 202 Buildings and Structures Cleaning contract, minor repairs to pro shop and starterbuilding; ($3,817). 205 Office Equipment Maintenance Repairsto hand held radios, cash registers, fax machine, computers and phones; ($250). 301 Telephone Service Local, long distance, T1 line, security line for pro shop, system communication to the starter building; ($4,000). 302 Lightand Power Electric utilityfor pro shop; ($4,300). 303 Natural Gas Natural gas utility; ($700). 304 Waterand Sewer Water and sewer utility; ($800). 313 Hire of Equipment Rental ofspecialized equipment; ($50). 316 Advertising Promotional expense; ($12,000). 401 Certificates and Awards Awardsand prizesforjuniorgolf,tournaments; ($2,500). 402 Dues and Subscriptions PGAdues, magazine subscriptions; ($1,000). 405 Other Charges Credit card fees, cable service to pro shop, other miscellaneous charges; ($10,000). 406 Bad Debt Expense Bad debt write offs; ($100). GOL F COURSE OPERA TIONS FUND 293 ~.• THE CI TY OF KERRV/LLE, TEXAS DEPARTMENT -Parks DIVISION NAME -Golf Carts DIVISION NUMBER - 14-803 DIVISION DESCRIPTION: The Golf Carts Division is supervised by the Head Golf Professional and is within the Parks Department. The Golf Carts Division is responsible for the acquisitionand maintenanceofthefleetofgolf carts. PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS FY FY FY FY FY EMPLOYEE TITLE 00-01 01-02 02-03 03-04 04-05 Mechanic Shop Attendant -Part Time .25 .25 .25 .25 .25 2 2 2 2 2 TOTAL FULLTIME POSITIONS TOTAL PARTTIME POSITIONS .25 .25 .25 .25 .25 2 2 2 2 2 2004-05 STAFFING CHANGES: None. APPROVED SALARY GRADE 55 51 294 2004-05 ANNUAL BUDGET ~""" THE CI TY OF KERRVILLE, TEXAS DIVISION EXPENDITURE ANALYSIS DEPARTMENT DIVISION NAME DIVISION NUMBER ACCT. NO. ACCOUNT NAME 000 PERSONNELSERVICES 001 Salaries and Wages 002 Overtime 004 Longevity 005 Social Security 006 Retirement 007 Group Insurance Total 100 SUPPLIESAND MATERIALS 102 Small Tools and Equipment Total 200 MAINTENANCEANDREPAIRS 202 Buildings & Structures Maint. 206 Instruments & Apparatus Maint. Total 300 MISCELLANEOUSSERVICES 302 Light and Power Total 500 CAPITALOUTLAY 504 Machinery, Tools & Equipment Total TOTAL EXPENDITURES Parks and Recreation Golf Carts 14-803 AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 $24,824 $23,123 $26,709 $26,916 $23,209 47 65 0 0 0 0 0 41 52 0 1,885 1,770 1,970 2,064 1,857 1,525 2,823 3,278 3,234 2,957 332 862 909 1,692 1,749 28,613 28,643 32,907 33,958 29,772 602 541 225 300 300 602 541 225 300 300 2,240 725 881 1,000 500 4.820 2,131 1.327 3,000 1.000 7,060 2,856 2,208 4,000 1,500 1,055 2,925 2.274 2,800 2,800 1,055 2,925 2,274 2,800 2,800 20.282 40.768 44,672 40.565 20.620 20.282 40,768 44.672 40.565 20,620 $57,613 $75,733 $82,286 $81,623 $54,992 GOL F COURSE OPERA T/ONS FUND 295 THE C/TY OF KERRV/LLE, TEXAS Golf Cart Division (cont.) DESCRIPTION OF EXPENDITURES 102 Small Tools and Equipment Small hand tools used in the repairof golf carts; ($300). 202 Buildings and Structures Maintenance Repairs and maintenance to golf cart storage barns; ($500). 206 Instruments & Apparatus Maintenance Trim, bumpers, and parts necessaryto repair golf carts; ($1,000). 302 Lightand Power Electricity for cart barns; ($2,800). 504 Machinery, Tools and Equipment Lease purchase of sixtygolf carts, yearfourof four, six payments; ($20,620). 296 2004-05 ANNUAL BUDGET THE CI TY OF KERRV/LLE, TEXAS DIVISION EXPENDITURE ANALYSIS DEPARTMENT Parks and Recreation DIVISION NAME General Operations DIVISION NUMBER 14-800 AMENDED APPROVED ACCT. ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2001-02 2002-03 2003-04 2004-05 000 PERSONNELSERVICES 008 Workers Compensation Insurance ~0 ~0 ~0 8 000 Total 0 0 0 8,000 800 OPERATINGTRANSFERSOUT 926 Landfill Replacement Fund 49,625 49,625 49,625 49,625 940 EIC Sales Tax Improvement Fund 0 40,000 40,000 40,000 990 Insurance Reserve Fund 995 2.018 2.422 2.422 Total 50.620 91,643 92,047 92.047 TOTAL EXPENDITURES $50,620 $91,643 $92,047 $100,047 +rr DESCRIPTION OF EXPENDITURES 008 Workers Compensation Insurance Workers compensation insurance premium; ($8,000). 926 Transferto Landfill Replacement Fund Transferto Landfill Replacement Fund for pay- ment ofstart-up loan; ($49,625). 940 Transfer to EIC Sales Tax Improve- ment Fund Transferto EIC Sales Tax Improvement Fund forrepaymentof improvement loan; ($40,000). 990 Transferto Insurance Reserve Fund Transferto Insurance Reserve Fund forpartici- pation in insurance risk pool; ($2,422). GOL F COURSE OPERA TIONS FUND 297 THE CI TY OF KERRVILLE, TEXAS BOND MATURITY SCHEDULE GOLF COURSE DEBT CITY OF KERRVILLE LANDFILL REPLACEMENT FUND START U P LOAN $350,000 PRINCIPAL INTEREST YEARENDING DUE DUE SEPTEMBER30NOVEMBER NOVEMBER PRINCIPAL DUE MAY INTEREST TOTAL PRINCIPAL BALANCE OF DUE ANDINTEREST PRINCIPAL MAY PAYMENTS OUTSTANDING 1999 $350,000 2000 (2,336) 7,336 (3,808) 8,808 10,000 356,144 2001 15,909 8,904 16,307 8,506 49,625 323,928 2002 16,714 8,098 17,132 7,680 49,625 290,082 2003 17,561 7,252 18,000 6,813 49,625 254,522 2004 18,450 6,363 18,911 5,902 49,625 217,161 2005 19,384 5,429 19,868 4,944 49,625 177,910 2006 20,365 4,448 20,874 3,939 49,625 136,671 2007 21,396 3,417 21,931 2,882 49,625 93,344 2008 22,479 2,334 23,041 1,772 49,625 47,824 2009 23,617 1,196 24,207 605 49,625 - TOTAL $173,538 $54,775 $176,462 $51,851 $456,626 298 2004-05 ANNUAL BUDGET ~r+ THE C/TY OF KERRV/LLE, TEXAS BOND MATURITY SCHEDULE GOLF COURSE DEBT CITY OF KERRVILLE ECONOMIC IMPROVEMENT CORPORATION GOLF COURSE IMPROVEMENTS ,,,, $925,000 PRINCIPAL PRINCIPAL TOTALPRINCIPAL BALANCE OF YEARENDING DUE DUE ANDINTEREST PRINCIPAL SEPTEMBER 30 NOVEMBER MAY PAYMENTS OUTSTANDING 2003 $20,000 $20,000 $40,000 $885,000 2004 20,000 20,000 40,000 845,000 2005 20,000 20,000 40,000 805,000 2006 20,000 20,000 40,000 765,000 2007 20,000 20,000 40,000 725,000 2008 20,000 20,000 40,000 685,000 2009 20,000 20,000 40,000 645,000 2010 25,000 25,000 50,000 595,000 2011 25,000 25,000 50,000 545,000 2012 25,000 25,000 50,000 495,000 2013 25,000 25,000 50,000 445,000 2014 25,000 25,000 50,000 395,000 2015 25,000 25,000 50,000 345,000 2016 25,000 25,000 50,000 295,000 2017 25,000 25,000 50,000 245,000 2018 25,000 25,000 50,000 195,000 2019 25,000 25,000 50,000 145,000 2020 25,000 25,000 50,000 95,000 2021 25,000 25,000 50,000 45,000 2022 22,500 22,500 45,000 - TOTAL $462,500 $462,500 $925,000 --_ GOL F COURSE OPERA TIONS FUND 299 THE CI TY OF KERRVILLE, TEXAS EMERGENCY MEDICAL SERVICES FUND FUND 30 The Emergency Medical Services Fund is an enterprisefund type created in fiscal year 1993-94 to accountforall revenues and expenditures relating tothe emergency medical service operation. On January 1,1994, the City began EMS operations. The City received a sizeable grantfrom the local Peterson Foundation forthe purchase of four ambulances, medical equipment, radio and computer equipment, building modifications and supplies. The City also entered into a promis- sorynote with SecurityState Bank and Trustto borrowfunds needed forstart up costs and the first six months of operating costs. The main source of revenue in the EMS fund are from service charges. The Cityof Kerrville, Kerr County and the City of Ingram contribute funds to subsidize the Med ical Director salary. The following graph illustrates the revenue sources and expenditure categories for fiscal year 2004-05: REVENUES EXPENDITURES Personnel 63.3% ~/ EMERGENCYMEDICAL SERVICES FUNDS 301 Sundry 5.4% 22.9% THE CI TY OF KERRV/LLE, TEXAS EMERGENCY MEDICAL SERVICES FUND BUDGET SUMMARY FUND 30 BEGINNING CASH BALANCE REVENUES: Operating Revenues Operating Transfers In TOTALREVENUES TOTAL FUNDS AVAILABLE EXPENDITURES: Operating Expenditures Operating Transfers Out TOTAL EXPENDITURES ENDING CASH BALANCE AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 ($23,504) $3,372 ($56,216) ($78,316) ($129,757) $1,202,336 $1,371,187 $1,632,109 $1,659,238 $1,684,890 124.618 20.645 94.092 60,720 145.263 1 326 954 1 391 832 1 726 201 1 719 958 1 830 153 $1,303,450 $1,395,204 $1,669,985 $1,641,642 $1,700,397 $1,153,925 $1,316,832 $1,563,621 $1,661,316 $1,690,960 146,153 134,589 184,680 110,083 70,510 1 300 078 1 451 420 1 748 301 1 771 399 1 761 469 $3,372 ($56,216) ($78,316) ($129,757) ($61,073) 302 2004-05 ANNUAL BUDGET fir' ``~"` THE C/TY OF KERRV/LLE, TEXAS EMERGENCY MEDICAL SERVICES FU ND REVENUE ANALYSIS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 6300 INTERGOVERNMENTAL REVENUE 6322 Kerr County Subsidy (MD) $13,800 $10,358 $11,300 $9,040 $9,040 6323 Kerr County Subsidy (Lease) 0 0 0 10,302 6,000 6330 First Responders -Kerr County 6,138 9,810 10,835 9,675 10,780 6332 Ingram-Subsidy 2,000 2,400 2,400 1,920 1,920 6335 AmbulanceGrantFunding 0 0 130.000 0 0 Total 21,938 22,568 154,535 30,937 27,740 6400 SERVICE CHARGES 6430 Medical Records Report 0 1,101 1,025 500 500 6432 Base Rate 1,049,933 1,231,929 1,378,648 1,553,100 1,584,100 ~,, 6433 Mileage 244,141 376,325 485,755 543,200 555,400 6434 Supplies Used 83,007 69,519 25,823 8,500 8,600 6437 PatientTransfers 2,660 5,623 5,878 13,500 13,700 6441 On-Site Standby 3,300 3,004 3,604 8,300 8,300 6442 Aid/Additional Crew 4,613 6,797 5,388 4,300 4,400 6443 Response 0 7,385 17,770 14,800 15,100 , 6490 Medicare -Disallowed (248,210) (382,273) (492,740) (510,800) (525,000) ,, 6491 Medicaid -Disallowed 0 0 0 (25,000) (25,500) 6492 Private Insurance -Disallowed 0 0 0 16 000 16 300 Total 1,139,444 1,319,410 1,431,151 1,594,400 1,623,300 ~,~,,, 6500 GRANTS ~~,, 6501 Texas Dept. of Health 0 0 0 0 0 6504 STRAC - 911 FY03 0 0 4,296 701 0 6505 STRAC-TDHGrantEquipment 0 0 6,918 0 0 6506 STRAC - AED & Training 0 0 2.510 0 0 „> Total 0 0 13,724 701 0 ~,,, 6700 DISCOUNTS 6702 Peterson Agreement 0 0 0 0 0 Total 0 0 0 0 0 6900 MISCELLANEOUS REVENUE 6911 Interest Revenue 12,722 678 4 0 0 ,~„~ 6960 Bad Debt Recovery-CB 1,063 11,016 18,370 18,700 19,000 6961 Bad Debt Recovery- MSB 26,109 17,315 14,325 14,500 14,800 6989 Miscellaneous Revenue 1.060 200 0 0 50 Total 40,954 29,209 32,699 33,200 33,850 EMERGENCYMED/CAL SERVICES FUNDS 303 THE CI TY OF KERRV/LLE, TEXAS EMS Fund Revenue Line Ifems (cont.) AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 .2002-03 2003-04 2004-05 7000 OPERATINGTRANSFERSIN 7001 General Fund - MD 0 0 0 8,000 9,040 7001 General Fund -Lease 0 0 0 0 6,000 7001 General Fund-Operational 0 0 0 0 129,645 7003 Garage Fund 0 0 0 0 578 7010 EMS Equipment Replacement 124,618 20,645 94,092 108 0 7070 General Improvement Projects 0 0 0 45,029 0 7090 Insurance Reserve Fund 0 0 0 7,583 0 Total 124,618 20.645 94.092 60.720 145.263 TOTAL REVENUES $1,326,954 $1,391,832 $1,726,201 $1,719,958 $1,830,153 DESCRIPTION OF REVENUE LINE ITEMS 6322 Subsidy -Kerr County - MD 6432 Base Rafe Kerr County subsidy for Medical Director sal- Monies received from Medicare, private insur- ary. ance or individuals for base EMS rate. 6323 Subsidy -Kerr County -Lease Kerr County subsidyforfacility lease. 6433 Mileage Charge per run per loaded mile. 6330 Subsidy -First Responders Subsidy from Kerr County for City EMS Coor- dinatorto actasFirst ResponderCoordinator for Kerr County first responder service. 6332 Subsidy - City of Ingram City of Ingram subsidy for Medical Director salary. 6430 Medical Records Report Fee charged to provide medical record report 6434 Supplies Used Charges forsupplies (such as bandages, oxy- gen)used bypatient. 6437 Patient Transfers Fees charged to transfer patients onnon-emer- gency, no supplies used basis. 6441 On-Site Standby Fee charged to have ambulance unit on stand by at events. 304 2004-05 ANNUAL BUDGET r THE CITY OF KERRVILLE, TEXAS 6442 Aid/Additional Crew Fee charged to render aid to patient, and if additional crew member needed. 6443 Response Fee charged to respond to request for ambu- lance servicewhen noemergency existed, and when no aid is rendered or requested. 6490 Medicare -Disallowed Portion of bills sent to Medicare that are not allowed for payment. 6491 Medicaid -Disallowed Portion of bills sent to Medicaid that are not allowed for payment. 6492 Private Insurance -Disallowed Portion of bills sentto private insurance carri- ersthat are not allowed for payment. 6911 Interest Interest received on demand account and in- vestmentsfromfinancialinstitutions. The City uses a consolidated approach to investments. Interestiscalculated monthlybasedonthefund contribution toward the consolidated invest- ment. 6960 Bad Debt Recovery - CB Fees recovered through use of local collection bureau. 6961 Bad Debt Recovery - MSB Fees recovered through use of contracted col- lectionagency. 6989 Miscellaneous Revenue Undesignated miscellaneous revenue. 7001 General Fund - MD Transferfrom General Fund forCity portion of medical directorsalary. 7001 General Fund -Lease Transferfrom General Fund forCity portion of facility lease. 7001 General Fund -Operational Transfer from General Fund to offset opera- tionalexpenses not covered by revenue gener- ated by the EMS operations. 7003 Garage Fund Return of equityfrom the garagefund. EMERGENCYMEDICAL SERVICES FUNDS 305 THE CI TY OF KERRVILLE, TEXAS DEPARTMENT -Fire DIVISION NAME -Emergency Medical Ser- vices DIVISION NUMBER - 30-800 DIVISION DESCRIPTION: The Emergency Medical Services operation falls under the direct supervision of the Fire Chief. The primaryobjective of the Emergency Medi- caIServices Division isto provide qualityemer- gencymedical services tothe citizens of Kerrville and Kerr County in a timely and efficient man- ner. The Texas Department of Health man- datesthe quality assurance program, which is overseen by the Medical Director. This Divi- sion gives reports to the Emergency Medical Services Board and to the County Commis- sioners. The EMS Coordinatorfunctionsasthe overseer of the day-to-day operations of the EMS and the First Responder system for Kerr County. The EMS Coordinator's duties include implementation ofthe County First Responder system, continued education and training to enhance the emergency medical care given to the residents of Kerr County. He is also respon- siblefor the coordination between the hospi- tals, doctors, fire administration and the Battal- ionChiefs. The coordinator is responsible for the medical training, medic adherence topro- tocolsand SOPs,medical supplies and drugs, and the medical storeroom. He will also take Medical Command in large-scale emergen- cies.The EMS Coordinator is the representa- tive tothe Regional Advisory Council or RAC, which is the agencythrough which many grant monies are funneled through. He is also the Infection Control Officer for the EMS Division and also the Privacy Officerfor HIPAAissues. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Replaced Medic 2 with new Frazierambu- lance. • Peterson Foundation gave EMS a grantfor anew ambulance and equipment. • Our oldest unit is being remounted with a new chassis byAmbulance Sales in SanAnto- nio. • One ambulance was sold maintaining the fleet to 6 medic units. • The number of First Responders has in- creased inthe county. • We have a current EMT Basic class in progress. • 4firefightersareattendingparamedicclass and will graduate in December 2004. • The EMS Coordinatorand EMS Billing are in a new office that is shared with the 911 offices. DIVISION FIVE-YEAR GOALS: • Replace 1 ambulance every year to keep repairtimeto a minimum. • Replace remaining heart monitorwith the new LifePak 12 • Upgrade staff knowledge to allow us to continue to be one of the top EMS Providers in the state. • Continueworkingwiththecommunityinthe area of injury prevention. • Work with the hospital to keep the cost of medical care at a reasonable level. • Have CPR classes for the citizens 2004-05 OBJECTIVES: • Increase the number of personnel at the Paramedic level by attending school. • Create a Critical Incident Stress Manage- mentteam for our department and the City of Kerrville. 306 2004-05 ANNUAL BUDGET terra "" THE C/TY OF KERRVILLE, TEXAS • Upgrade the Engine's AEDs to a newer ~"'' and more modern style. • Work directly with the Medical Director to ter: Increase QA in the EMS system. • Move EMS to a paperless system for billing thatwill increase accuracy and revenue. """'` Workwith the First Responders to improve on the current system and increase the numberof ;,,~ responders. ~+rr- ~. COMPARISON OF BILLABLE RUNS BY QUARTER 5 THOUSAND 4 - ---- - ----------------------- ---------------------------------------------------- - - 3 ----------- 2 - 1 _ - f: i t .-i ~'~' a ":a - S E ' ~ `99 '99 99 9~y 99 sy OD OO 00 00 00 OOS« 1- S s ~ B S O 7 ? d ?+ FISCAL YEAR First Quarter~Second QuarteroThird Quarter®Fourth Quarter * Projected EMERGENCYMEDICAL SERVICES FUNDS 307 THE CITY OF KERRI//LLE, TEXAS PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS APPROVED FY FY FY FY FY SALARY EMPLOYEETITLE 00-01 01-02 02-03 03-04 04-05 GRADE EMS Coordinator 1 1 1 1 1 46 Firefighter/Paramedic 12 12 8 8 8 41 Firefighter/EMT 3 3 7 7 7 41 Paramedic TT 1 1 2 2 2 39 EMTTT 1 1 2 2 2 38 EMS Billing Coordinator 0 0 0 1 1 54 TOTAL FULLTIME POSITIONS 18 18 20 21 21 TOTAL PARTTIME POSITIONS 0 0 0 0 0 2004-05 STAFFING CHANGES: None. EMERGENCY MEDICAL SERVICES FUND EXPENDITURE ANALYSIS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNTNA!`~IE 2000-01 2001-02 2002-.^,3 2003-04 2004-05 000 PERSONNELSERVICES 001 Salaries and Wages $508,046 $547,458 $610,772 $644,095 $688,747 002 Overtime 40,271 74,570 35,930 60,000 45,000 003 Temporary Help 0 1,073 0 3,000 0 004 Longevity 2,771 1,876 1,711 2,325 3,728 005 Social Security 42,676 48,116 49,120 56,267 60,686 006 Retirement 70,382 79,926 83,471 89,586 96,621 007 Grouplnsurance 80,560 104,403 104,860 111,289 125,533 008 Workers Compensation 13,623 13,153 4,182 7,587 8,000 009 Unemployment Claims 0 1,993 0 0 2,000 010 Professional Development 14,921 13,628 6,907 12,300 14,800 012 Education Incentive 30.577 31.719 47.447 44.102 55.802 Total 803,827 917,915 944,400 1,030,551 1,100,917 308 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNTNAME 2000-01 2001-02 2002-03 2003-04 2004-05 100 SUPPLIESAND MATERIALS 101 Office Supplies 4,132 4,261 2,735 3,000 4,000 102 Small Tools and Equipment 3,683 1,903 4,237 3,500 4,140 103 Chemical & Medical Supplies 44,111 39,054 45,079 60,000 50,000 104 Fuel & Oil Supplies 17,067 17,891 21,186 25,000 36,044 105 Food Supplies 833 575 69 200 200 106 Janitorial Supplies 108 0 0 200 200 107 Wearing Apparel 11,403 10,675 9,863 10,000 8,000 108 Other Supplies 879 729 194 250 500 110 Postage/UPS/Federal Express 0 0 27 100 100 Total 82,216 75,088 83,389 102,250 103,184 200 MAINTENANCEAND REPAIRS 202 Buildings & Structures Maint. 0 156 146 100 250 203 Maintenance -City Garage 6,984 9,336 11,670 13,000 13,000 204 Parts -City Garage 11,301 14,206 9,174 12,000 10,500 205 Office Equipment Maintenance 61 0 8 1,000 1,500 206 Instruments & Apparatus Maint. 6,103 4,948 25,077 7,260 10,756 ~wr 212 Repairs -Not City Garage 2,005 1,615 3,306 13,000 5,000 217 Software Maintenance 2.826 0 4.880 4,500 4,700 Total 29,280 30,261 54,260 50,860 45,706 300 MISCELLANEOUSSERVICES 301 Telephone Service 3,292 3,580 3,737 3,000 3,000 306 Special Services 750 0 900 600 4,500 307 Insurance 3,160 3,740 4,403 4,403 4,403 313 Hire of Equipment 2,168 2,897 2,451 800 800 317 Employment Physicals 0 1,541 0 500 3,400 388 Lease 0 0 0 0 12,000 Total 9,370 11,758 11,491 9,303 28,103 ~.~° 400 SUNDRYCHARGES 402 Dues and Subscriptions 169 313 133 200 100 ~rrr 405 Other Charges 25,742 25,258 20,999 20,000 20,000 406 Bad Debt Expense - CB 1,132 89,880 192,895 247,500 252,500 407 Bad Debt Expense -MSB 169,806 86,508 122,551 118,000 120,000 ~tir° 408 Collection Expense -MSB (9,327) 5,537 3,652 5,000 5,100 409 Collection Expense - CB 418 4,525 6,873 3,800 3,900 410 Contingency 621 751 21 250 1,000 r 426 Bond Expense 0 0 0 0 0 429 Interest Expense 0 0 0 0 0 Total 188,561 212,772 347,124 394,750 402,600 ~rr-° EMERGENCYMEDICAL SERVICES FUNDS 309 THE CI TY OF KERRVILLE, TEXAS EMS Fund Expenditure Analysis (cont.) AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 500 CAPITALOUTLAY 502 Buildings and Structures 0 0 0 0 0 503 Motor Vehicles Capital 0 19,334 109,245 63,965 0 504 Machinery, Tools & Equipment 2,781 1,997 0 3,465 0 505 Office Equipment Capital 2,826. 1,018 0 0 0 506 Instr. & Apparatus Capital 24.800 35.963 2.480 2 480 0 Total 30.407 58.312 111.725 64.950 0 900 OPERATINGTRANSFERSOUT 901 General Fund 85,559 97,110 107,664 107,664 68,091 902 Water/Sewer Fund 0 436 0 0 0 910 EMS Capital Replacement Fund 60,000 35,000 75,000 0 0 940 Sales Tax Improvements Fund 0 780 0 0 0 942 Sales Tax Bond Fund 0 667 0 0 0 990 Insurance Reserve Fund 594 596 2.016 2.419 2,419 Total 146,153 134,589 184,680 110,083 70,510 000 PERSONNELSERVICES-ACTINGPOSITION 001 Salaries & Wages 3,577 3,170 3,286 2,952 3,600 002 Overtime 5,090 5,188 4,895 4,000 5,000 005 Social Security 376 523 591 400 500 006 Retirement 622 877 1,003 650 750 007 Group Health Insurance 600 968 1.458 650 600 Total 10,264 10,726 11.232 8.652 10.450 TOTAL EXPENDITURES $1,300,078 $1,451,420 $1,748,301 $1,771,399 $1,761,469 DESCRIPTION OF EXPENDITURES 002 Overtime Overtime salaryfornon-exemptemployeeswho work more than their allotted time per week; ($45,000). 008 Workers Compensation Insurance Workers compensation insurance premium; ($8,000). 009 Unemployment Claims Unemployment claims from former EMS em- ployees; ($2,000). 010 Professional Development Intermediate and Paramedic school fort em- ployees, $5,500; Texas EMS Conference, $2,000; Medical Director mandatory classes, 3 >0 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS $3,000; training videos and software for con- tinuing education, $500; CE and Recertifica- tion ofpersonnel, $2,000;1/3 cost of physical fitness program, $1,800; ($14,800). 012 Educationallncentive Educational incentive pay; ($55,802). 101 Office Supplies Office supplies forthe EMS offices; ($4,000) 102 Small Tools and Equipment Six oxygen regulators, $360; six oxygen flow meters, $180; five backboards, $550; 2lightbox flashlights, $210; replacement batteries for equipment, $500; three stingerflashlights, $250; additional portable radios, $560; replacement of damaged equipment, $500; two replace- mentpediatric packs, $530; replacement pulse oximeter, $500; ($4,140). 103 Chemical and Medical Supplies Replenish oxygen, disposable medical sup- plies,disinfectants and pharmaceuticals used on the ambulances; ($50,000). 108 Other Supplies Disposable linen for sheets and pillow cases, detergents and softenersforcleaningnon-dis- posablelinen and uniforms, patches and sup- pliesfor replacing patches; ($500). 110 Postage/UPS/Federal Express Postage, carrier service; ($100). 202 Building and Structures Maintenance Replacement of locks on EMS supply building, EMS offices, drug cabinets, maintenance of EMS office; ($250). 203 Maintenance Contracts - Cify Garage Maintenance contract with City Garage for six ambulances and one pickup; ($13,000). 204 Parts -City Garage Parts used from inventoryatthe City Garagefor repairs on six ambulances and one pickup; ($10,500). 205 Once Equipment Maintenance Computer repairs and office equipment re- pairs; ($1,500). 104 Fuel and Oil Supplies Fuelforsixambulances,nne EMS Coordinator pickup; ($36,044). 105 Food Supplies Gatoraid, coffee and tea supplies; ($200). 106 Janitorial Supplies Cleaning supplies for EMS offices; ($200) 107 Wearing Apparel Uniforms, nametags, structural firefighting gear, caps, t-shirts, coveralls, EMS jumpsuits; ($8,000). 206 Instruments &Apparatus Maintenance Maintenance on LifePak monitors, AEDs, ra- dios, stretchers and other equipment; ($10,756). 212 Repairs -Not City Garage Vehicle inspections, tires, car washes, other repairs to vehicles not performed at City Ga- rage; ($5,000). 217 Software Maintenance Annual maintenance contract for EMSPro, SweetsoftAmazon 2000; ($4,700). EMERGENCYMED/CAL SERV/CES FUNDS 311 THE CITY OF KERRVILLE, TEXAS EMS Fund Description of Expenditures (cont.) 301 Telephone System Telephone service, modem, cellulartelephones for six ambulances and EMS Coordinator; ($3,000). 306 Special Services EMS providerlicense, $900; CLIAfees, $600; temporaryhelp, $3,000; ($4,500). 307 Insurance PremiumsforgeneralIiability, property, errors and omissions; ($4,403). 313 Hire of Equipmenf Rental of pages; ($800). 317 Employment Physicals Hepatitis B Titerand vaccinations, Hepatitis A vaccinations, TB testing; ($3,400). 388 Lease Lease for administration offices; ($12,000). 402 Dues and Subscriptions Dues to professiona! affiliations and subscrip- tion feesfortechnical/professional publications; ($100). 405 Other Charges Payment to physician for EMS medical direc- tion; ($20,000). 406 Bad Debt Expense - CB Bad debt expense write offs to credit bureau; ($252,500). 407 Bad Debf Expense -MSB Uncollected revenues for EMS services billed and written offto collection service; ($120,000). 408 Collection Expense -MSB Expense associated with bad debt collection from MSB collection service; ($5,100). 409 Collection Expense - CB Expense associated with bad debt collection from credit bureau; ($3,900). 410 Contingency Funding for unforeseen expenses, cost over- runs of budgeted items due to price changes and extraordinaryconditions; ($1,000). 901 Transfer- General Fund Transfer to general fund for salaries and ben- efits fortwocommunications officers; ($68,901). 910 Transfer- Insurance Reserve Fund Transferto insurance reserve fund for partici- pation inCity's risk pool; ($2,419). 001-30 Salaries and Wages Acting position pay; ($3,600). 002-30 Overtime Overtime for FLSA; ($5,000). 005-30 Social Security Social securityforactingposition pay; ($500). 006-30 Retirement Retirementforactingpnsition pay; ($750). 007-30 Group Insurance Insurance paid on acting positions; ($600). 312 2004-05 ANNUAL BUDGET ~rrr `"~ THE CI TY OF KERRVILLE, TEXAS EMS EQUIPMENT REPLACEMENT FUND FUND 10 ter. The EMS Equipment Replacement Fund is a special fund created by ordinance in the 1993-94 fiscal year, to accumulatefundsto replace majorequipmentand ambulances used in the provision of emergency medical services. Revenues are in theform of a required annual transferfrom the Emergency Medical Services Fund •~- to replace ambulances and an additional annual transferfrom the Emergency Medical Services Fund to replace majorequipment. Funds shall accumulate in this fund and may only be used to replace ambulances or major equipment used for emergency medical service. In FY03, the decision was madeto closethisfund out intothe EMS Fund until such time asthe EMS fund is capable of allotting funds to ambulance and equipment replacements. ~. EMS CAPITAL REPLACEMENT FUND BUDGET SUMMARY ,,. FUND 10 AMENDED APPROVED „r ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 r BEGINNINGFUNDBALANCE $63,993 $4,157 $18,470 $0 $0 REVENUES: ~.,. Operating Revenues $4,782 $656 $623 $108 $0 OperatingTransfers In 60,000 35.000 75.000 0 0 TOTAL REVENUES 64 782 35 656 75 623 108 ~0, TOTAL FUNDS AVAILABLE $128,775 $39,813 $94,093 $108 $0 r EXPENDITURES: Operating Expenditures $124,618 $0 $0 $0 $0 OperatingTransfersOut 0 21,342 94,092 108 0 TOTAL EXPENDITURES 124 618 21 343 94 092 108 ~ ENDING FUND BALANCE $4,157 $18,470 $0 $0 $0 err EMERGENCYMED/CAL SERV/CES FUNDS 313 THEC/TYOFKERRVILLE, TEXAS EMS Equipment Replacement Fund (cont.) REVENUE ANALYSIS ACCT. NO. ACCOUNTNAME 6900 MISCELLANEOUSREVENUE 6911 Interest Revenue Total 7000 OPERATINGTRANSFERSIN 7030 EMS Fund Total TOTAL REVENUES ACCT. NO. ACCOUNT NAME 500 CAPITALOUTLAY 503 Motor Vehicles 506 Instruments & Apparatus Total 900 OPERTINGTRANSFERSOUT 902 Water/Sewer Fund 930 EMS Fund 940 Sales Tax Improvements Fund 942 Sales Tax Bond Fund Total OperatingTransfers Out TOTAL EXPENDITURES AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 782 656 623 108 ~0 4,782 656 623 108 0 60.000 35.000 75.000 0 0 60,000 35.000 75.000 0 0 $64,782 $35,656 $75,623 $108 $0 EXPENDITURE ANALYSIS AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 99,818 0 0 24.800 0 0 124,618 0 0 0 0 0 0 0 0 0 161 0 0 0 0 20,645 94,092 108 0 0 289 0 0 0 0 247 0 0 0 0 21.342 94.092 108 0 $124,618 $21,343 $94,092 $108 $0 314 2004-05 ANNUAL BUDGET THE CI TY OF KERRV/LLE, TEXAS AIRPORT FUND FUND 47 TheAirport Fund is an enterprisefund established to accountforall revenues and expenditures ~ relating totheoperationoftheCity/County owned airport. Airportgeneratedrevenuesremainin the airport fund and are utilized to pay airport operational expenses. Revenues generated from r facilities and personnel property taxes are paid into the General Fund, which fund City/County general and capital expenses, benefiting the community as a whole. ~r The Airport is jointly owned by the City of Kerrville and Kerr County, and is subsidized by both entitieswhen revenues generated byairport leases and fees do not meetthe airportoperating and err grant match expenses. Taking into account both the airportgenerated revenues and tax revenues, the airport isself-sufficient. Kerr County/Kerrville Municipal/Louis Schreiner Field is located to the east of Kerrville on SH 27. The airport is base to MooneyAircraft Companywho manufacturesthe MooneyAircraftthatwas recently cited by Aircraft Owners and Pilots Association (AOPA) as one of the best long-range business single aircraft. Additionally, several aircraft service operations such as Kerrville Aviation and Dugosh as well as "non-aviation" companies such as BA Products are located on the airport. ~ The air ort su orts local) based and transient'et and li ht aircraft ran in from sin le lace li ht p pp Y 1 9 g g g p g aircraft up to Boeing 737s. The airport is also host to a number of aviation related events ~r throughout the year. Kerr County/Kerrville Municipal/Louis Schreiner Field serves seasonal hunting and summercamp industries and plays a major role in the Texas Airport System providing facilities for larger business and corporate aircraft in Kerr and surrounding counties. ~.. AIRPORT FUND 315 THE CI TY OF KERRVILLE, TEXAS BEGINNING FUND BALANCE REVENUES: Operating Revenues OperatingTransfers In TOTAL REVENUES TOTAL FUNDS AVAILABLE EXPENDITURES: Operating Expenditures Operating Transfers Out TOTAL EXPENDITURES ENDING FUND BALANCE AIRPORT FUND BUDGET SUMMARY FUND 47 AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 $81,380 ($230,956) $51,392 $41,641 $133,848 $231,459 $386,282 $296,821 $827,479 $1,225,641 178.000 47,900 123.500 397,432 173,791 09 459 34182 20 321 1 224 911 1 399 432 $490,839 $203,226 $471,713 $1,266,552 $1,533,280 $101,096 $84,882 $331,468 $280,547 $406,308 620,699 66.953 98.605 852,157 1,106,657 721 795 151 834 30 072 1 132 704 1 512 965 ($230,956) $51,392 $41,641 $133,848 $20,315 316 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS AIRPORT FUND REVENUE ANALYSIS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 "` 6300 INTERGOVERNMENTALREVENUE 6306 TxDOT Reimbursement $0 $231,496 $48,510 $642,376 $909,050 6322 Kerr County -Project Match 168,070 56,891 123,500 35,834 98,559 6347 Kerr County -Owner Participation 0 0 0 0 75.232 Total 168,070 288,387 172,010 678,210 1,082,841 6900 MISCELLANEOUS REVENUE 6901 Leases 32,404 49,210 58,629 75,496 75,000 6902 Fuel Flow Fees 19,539 17,694 18,076 20,757 18,000 6903 Air Festival 1,125 0 0 0 0 6904 T-Hangar Rent 0 28,164 41,896 48,906 45,000 ~' 6905 Vehicle Rent -Surcharge 0 1,015 3,396 2,700 2,700 6906 Storage Rental 0 0 660 660 600 6911 Interest Revenue 5,838 1,812 2,155 750 1,500 '"~"` 6989 Miscellaneous Revenue 4,484 0 0 0 0 Total 63,389 97,895 124,811 149,269 142,800 7000 OPERATINGTRANSFERSIN 7001 General Fund -Project Match 18,000 47,900 123,500 97,432 98,559 7001 General Fund -Owner Participation 160,000 0 0 0 75,232 ' 7040 EIC SalesTax Improvements Fund 0 0 0 300.000 0 Total 178.000 47.900 123.500 397.432 173.791 ~' TOTAL REVENUES $409,459 $434,182 $420,321 $1,224,911 $1,399,432 DESCRIPTION OF REVENUE LINE ITEMS 6306 TxDOT Reimbursement Texas Department of Transportation portion of funded projects. 6347 Kerr County- OwnerParticipation Funding to offset expenditures not covered by revenues produced by airport operations as per contractual agreement. This amount is matched bythe Cityof Kerrville. 6322 Kerr County -Project Match KerrCounty portion of grant matches forfunded projects. ThisamountismatchedbytheCityof Kerrville. 317 A/RPORT FUND THE C/TY OF KERRVILLE, TEXAS Airport Fund Description of Revenue Line Ifems (cont.) 6901 Leases Lease of property owned by the city, at the municipal airport, to other organizations such as flying services, auto rental agencies, etc. uses a consolidated approach to investments. Interestiscalculated monthlybasedonthefund contribution toward the consolidated invest- ment. 6989 Miscellaneous Revenue Miscellaneous revenue not accounted for in specific revenue line items. 6902 Fuel Flow Fees Percentage charge of fuel sales at municipal airport. 6904 T-Hangar Renf Monies received from rental ofT-hangarspace. 6905 Vehicle Rent -Surcharge Surcharged assessed to vehicles for hire 6906 Storage Renfa/ Storage rental fees. 6911 Interest Revenue Interest received on demand account and in- vestmentsfromfinancialinstitutions. The City 7001 Transfer from General Fund -Project Match Transferfrom General Fund for City portion of grant matchesforfundedprojects. Thisamount is matched by Kerr County. 7001 -Transfer from General Fund -Owner Participation Transferfrom General Fund forfunding to offset expenditures not covered by revenues pro- duced byairportoperations as percontractual agreement. This amount is matched by Kerr County. 3 ~g 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS DEPARTMENT -Airport DIVISION -Airport DIVISION NUMBER - 47-800 HIGHLIGHTS OF FISCAL YEAR 2003-04: • Completed a $1,878,840.70 Airport Im- provement Project (AIP) which included pur- chasingland and aviation easements, relocat- ing the airport entrance road, expanding air- craftparking apron, completing runway 12/30 overlay, acquiring increased grant funding to accomplish taxiway slurry seals, erosion seal coat to edges of the small runway, precision approach lighting (PAPI's) and runway/taxiway striping. • Finalized and acquired TxDOT approval for the Airport Master Plan. • Developed a long range plan which included a 5-yearCapital Improvement Plan (CIP). Fore- castallows strategic budget planning for City & County. • Acquired a $150,000 Entitlement Grant. Applied funding toairport-fencing project. • Acquired a $30,000 Routine Airport Main- tenance Program (RAMP) State Grant. Ap- pliedfunds toobstacle clearing at east end of the main runway and toward the airport-fencing project. • Developed an airport Lease Tracking Pro- gram. Program assisted in capturing over $11,000 of unpaid leases and $5,500 in lost revenues. • Increased T-hangar occupancy rate from 50%to a sustained 100%-- resulting in $24,000 in increased airport revenues. Total impact-- $40, 500. • Finalized a new lease with Kerrville Avia- tion (KVA) that led to construction of a 20,000 square foot hangar- completed in July 2004. Hangarincreasedtease revenues by$5,294.88 forFY2004($7,942.32annually). Additionally, KVA facility led to increased tax base and a multimillion-dollar increase in the aircraft tax base. • Negotiated a new lease with Mooney Air- plane Company. Lease resulted in continua- tion of 200 plus jobs and $138,041 in taxes. • Acquired a $300,000 State Grant and a $300,000 Economic Improvement Corpora- tion (EI C) grantto design and construct a Gen- eral Aviation Terminal. Design is underway and construction will start in FY2005. The projectwill provide a professional gatewayfor airtravelers into and out of Kerrville. • Acquired Economic Improvement Corpo- rationfunding torenovate and expand facility. • Increased inventorytaxbase • Increased employmentby4 • Hosted MooneyAircraftPilots Association (MAPA), with attendance of 490 people with 205 aircraft, 5,648 gallons of aircraftfuel sales. Over $64,000 in revenues was generated for the rental of 154 hotel rooms per night. 786 rooms rented forthe 5-day period. An unde- termined amountof local purchases. An aver- age of 7,350 meals were served. Over 94 rental cars were leased for 5 days. • Drafted, bid and executed a new Airport Mowing Contract. • Contract corrected shortfalls in airport mow- ingoperations. • Extending contractfor8 years resulted in 9 bidsfrom contractors. • New contract resulted in an increase in mowing acreage by 202.25 acres and added services. • Per-acre mowing fees were reduced by nearly $6,461. • Replaced airport beacon, staffworked inte- grationwith the local community--reduced AIRPORT FUND 319 ~. THE CITY OF KERRVILLE, TEXAS Airport Fund Highlights of Current Year Operations (cont.) impactto airport neighbors. Insufficient lighting problem was corrected and airport users praised the results. DIVISION FIVE-YEAR GOALS: • Resolve issues surrounding the lack of a "Waiver to Airport Design Standards" that will affectfutureapproaches. AcquireFAAWaiver orfunding to resolve specific issues. • CompleteFAAfeasibilitystudythatwilltrig- ger publication of certified Precision Ap- proachesinto the Kerrville Airport. • Acquire FAA funding to design and con- structthe relocation of the 12/30 parallel taxi- way. • Acquirefundingforpropertyacquisitionre- quired fortaxiwayrelocation. • Renovate building 17 & 18. • Obtain closurefor Mooneywaste ponds. • Develop procedures for coordinating air- portdevelopment projects 2004-05 OBJECTIVES: • Complete Airport Fencing project • Complete SanitarySewerProjectbetween Dugosh & fuel farm • Complete waterline project around T-han- gars & the Drane hangar • Bid & construct GA Terminal with vehicle parking lot. • Acquirefundingforelectronicfencinggates. • Survey all leasehold areas on airport • Scopethedesign and construction project forthe relocation of the 12/30 parallel taxiway. • Identify all based aircraftthat need to be on tax role. • Complete new Kerrville Aviation lease. • Acquire as builtdrawings,engineeringstruc- tureanalysis & code analysis for building 17 & 18. • Develop Airport Leasing Standards. • DevelopAirportZoningOrdinances. • Present a draft copy of Airport Minimum Standards to Airport Board. • Complete property purchases west of air- port. • Finalize City/County leasing process. PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS APPROVED EMPLOYEETITLE FY FY SALARY 03-04 04-05 GRADE Airport Manager 1 0 26 TOTAL FULLTIME POSITIONS 1 0 TOTAL PARTTIME POSITIONS 0 0 2004-05 STAFFING CHANGES: Position transferred to general fund in FY05. 320 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS ~,, AIRPORT FUND EXPENDITURE ANALYSIS AMENDED APPROVED ~r ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 err 000 PERSONNELSERVICES 001 Salaries and Wages $0 $0 $0 $44,880 $0 005 Social Security 0 0 0 3,433 0 r 006 Retirement 0 0 0 5,466 0 007 Group Insurance 0 0 0 3,600 0 008 Workers Compensationlnsurance 0 0 0 49 0 ` 010 Professional Development 522 1.034 1,145 8.240 9.500 Total 522 1,034 1,145 65,668 9,500 '~+ 100 SUPPLIES AND MATERIALS 101 Office Supplies 148 165 594 1,460 1,225 102 Small Tools and Equipment 256 219 234 720 750 ''` 103 Chemical and Medical Supplies 0 15 0 1,000 1,650 105 Food Supplies 0 0 0 100 100 110 Postage/UPS/Federal Express 86 57 111 375 475 111 ComputerHardwareUpgrades 0 0 0 0 2,000 112 Computer Software Purchases 0 0 0 0 2.500 Total 490 456 939 3,655 8,700 err 200 MAINTENANCEAND REPAIRS 201 Maintenance -Land 23,175 27,363 37,476 39,735 46,735 err 202 Buildings and Structures 59 705 1,113 5,000 38,000 206 Instruments & Apparatus Maint. 1,873 2,096 5,627 9,000 11,404 207 Street Maintenance 9,040 0 0 0 0 208 Traffic Control Device Maint. 1,771 0 0 97 250 212 Repairs -Not City Garage 50 187 0 0 0 214 RAMP Grant Match 0 0 0 60,000 0 ~.•° Total 35,968 30,351 44,216 113,832 96,389 300 MISCELLANEOUSSERVICES 301 Telephone Service 0 0 0 80 250 302 Light and Power 4,936 7,604 7,366 8,446 8,500 304 Waterand Sewer 344 242 113 200 225 ~+` 306 Special Services 0 1,625 0 17,500 38,525 307 Insurance 3,703 2,673 3,470 4,123 4,500 311 Network Services 0 0 0 0 1,200 °~` 313 Hire of Equipment 0 0 0 3,200 7,200 347 Management Contract 0 0 0 0 214,329 Total 8,982 12,144 10,949 33,549 274,729 ~"' AIRPORT FUND 321 THE CITY OF KERRVILLE, TEXAS Airport Fund Expenditure Analysis (cont.) AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 400 SUNDRYCHARGES 401 Certificates, Awards, Etc. 0 0 75 0 0 402 Dues and Subscriptions 84 169 463 1,769 2,150 405 OtherCharges 0 0 100 2,340 2,340 410 Contingency 4,008 0 0 2,000 12,500 Total 4,091 169 638 6,109 16,990 500 CAPITALOUTLAY 502 Buildings and Structures 22,328 0 0 17,032 0 505 Office Equipment Capital 0 0 3,250 3,326 0 506 Instruments & Apparatus Capital 0 0 5,500 0 0 510 Water System Improvements 0 0 0 25,000 0 512 ComputerSoftware 0 0 0 0 0 513 Grant Expenses 28,715 40,728 264,831 12,376 0 514 Miscellaneous Capital Outlay 0 0 0 0 0 Total 51,043 40,728 273,581 57,734 0 900 OPERATINGTRANSFERSOUT 901 General Fund 29,863 35,064 38,197 0 0 902 Water/Sewer Fund 0 178 0 0 0 940 Sales Tax Improvements Fund 0 318 0 0 0 942 Sales Tax Contingency Fund 0 272 0 0 0 970 Project Accounting Fund 590,779 31,064 60,000 851,667 1,106,167 990 Insurance Reserve Fund 57 57 408 490 490 Total 620,699 66.953 98.605 852.157 1.106.657 TOTAL EXPENDITURES $721,795 X151,834 X430.072 $1,132.704 $1,512,965 322 2004-05 ANNUAL BUDGET r-° THE CI TY OF KERRVILLE, TEXAS DESCRIPTION OF EXPENDITURES err 010 Professional Development Annual Texas Airport Operators conference forAirport Manager, TxDOTAviation Division region meetings, FAA SW Region Confer- ence, TexasAirport ManagementAssociation (TAMA) Board meetings, annual NBAA & AAAE meetings/conferences, Oshkosh, AOPA Sun & Fun Annual Conference & Certification through the American Association of Airport Executives; ($9,500). 101 Office Supplies Board agenda and meeting supplies, office supplies for Airport Manager, supplies for de- velopment proposals, printing of revised air- portrules, regulations and minimum standards; ($1,225). 102 Small Tools and Equipment Hand tools and calibration equipment; ($750). 103 Chemical and Medical Supplies Herbicides around lights and taxiways; ($1,650). 105 Food Supplies Lunches and soft drinks for working lunches; ($100). 110 Postage/UPS/Federal Express Mailings and express mail services; ($475). 111 Computer Hardware Upgrades Hardware support for computer graphic pro- grams; ($2,000). 112 Computer Software AutoCAD liter ($2,500). 201 Maintenance -Land Mowing and herbicide application at airport, $39,735; landfill disposal charges, $3,500; la- borcosts, $3,500; ($46,735). 202 Buildings and Structures Maintenance Maintenance on BA Products lease property on Tract 19; T-hangars, general aviation build- ings onTract 16; $13,500; parking lots, access roads, taxilanes, taxiways and facilities, $25,500; ($38,000). 206 Instruments &Apparatus Maintenance Maintenance of airport beacon, landing aids and runwaylights; ($11,404). 208 Trafttc Control Devices Maintenance Traffic control signage; ($250). 301 Telephone Service Fax and telephone line; ($250). 302 Light and Power Electricserviceutllity; ($8,500). 304 Waterand Sewer Water and sewer utilities; ($225). 306 Special Services Professional services for airport operations, engineering, consulting, surveys; Storm Water Pollution Prevention plan; ($38,525). 307 Insurance Airport liability, general liability, property liabil- ity,errors and omissions insurance premiums; ($4,500). AIRPORT F[~ND 323 THE CI TY OF KERRVILLE, TEXAS Airport Fund Description of Expenditures (cont.) 405 Other Charges AWOS; ($2,340). 311 Network Services Costs for T-1 line to airport terminal; ($1,200) 313 Hire of Equipment Specialized equipment rentals, $2,400; car allowance, $4,800; ($7,200). 347 Management Contract Contractual agreement with Kerr County for management of the airport; ($214,329). 402 Dues and Subscriptions Subscription to AOPA, $40; USPA, $49; EAA, $55; Texas Aviation Association, $20; mini- mum publications for FAA rules and regula- tions,annual dues for Texas Airport Manage- ment Association, $100; National Air Trans- portation Association (NATA), $210; United States Parachute Association (USPA), $49; Trade-A-Plane, $15; AAAE SW Region, $100; American Association of Airport Executives (AAAE), $225; and National BusinessAircraft association (NBAA), $350; subscriptions to Instrument charts (updated every60days), air- port facilities guides, FAR/AIM, $825; addi- tionally, publicationsforFAArulesand regula- tionsare purchased as needed; ($2,150). 410 Contingency Funds for unforeseen projects, cost overruns for budgeted items; ($12,500). 970 Transferto Project Accounting Fund Transferto project accounting fund according to project schedule. 990 Transferto Insurance Reserve Fund For participation in City's insurance risk pool; ($490). 324 2004-05 ANNUAL BUDGET err ~,,,,, THE C/TY OF KERRV/LLE, TEXAS FY PROJECT 2001 Lighting Grant T-Hangars RAMP Entitlement Grant Total AIRPORT IMPROVEMENT PROJECTS ~r 2002 Engineeringfor2003 Property Acquisition RAMP Entitlement Grant Total 2003 Overlay RW 12/30 Mark RW 12/30 RAMP Entitlement Grant Expand Apron Relocate Airport Entrance Road Erosion/Sedimentation Control Total 2004 Entitlement Grant RAMP General Aviation Terminal Waterline & install 2 fire hydrants Total 2005 Acquire Propertyfor Primary Surfac RPZ Easement RW S 12/03 Vehicle Parking Lot for GA Termina Entitlement Grant RAMP Relocate 12/30 Taxiway- Design Aviation Terminal Furniture Total 2006 RPZ Easement RW 30 Entitlement Grant RAMP Relocate 12/30 Taxiway - Const. Total , County Portion $17,500 160,000 10,000 8,334 195,834 15,400 32,500 10,000 8,334 66,234 46,000 2,700 0* 0 35,000 37,900 2.250 123,850* 8,334 15,000 0 12.500 35,834 20,000 1,225 25,000 8,334 15,000 16,500 12.500 98,559 40,000 8,334 15,000 296.750 360,084 city Portion $17,500 160,000 10,000 8,334 195,834 15,400 32,500 10,000 8.334 66,234 46,000 2,700 0* 0 35,000 37,900 2,250 123,850* 8,334 15,000 0 "" 12,500 35,834 20,000 1,225 25,000 8,334 15,000 16,500 12,500 98,559 40,000 8,334 15,000 296.750 360,084 A/RPORT FUND PROJECT TxDOT Grant TOTAL Re imbursement Match $350,000 $315,000 $35,000 320,000 0 320,000 20,000 0 20,000 166, 667 150.000 16, 667 856,667 465,000 391,667 308,000 277,200 30,800 650,000 585,000 65,000 20,000 0 20,000 166.667 150,000 16.667 1,144,667 1,012,200 132,467 920,000 828,000 92,000 54,000 48,600 5,400 60,000 30,000 30,000 166,667 150,000 16,667 700,000 630,000 70,000 758,000 682,200 75,800 45,000 40,500 4,500 2,703,667 2,409,300 294,367 166,667 150,000 16,667 60,000 30,000 30,000 600,000 300,000 300,000 25.000 0 25,000 851,667 480,000 371,667 e 400,000 360,000 40,000 24,500 22,050 2,450 I 100,000 50,000 50,000 166,667 150,000 16,667 60,000 30,000 30,000 330,000 297,000 33,000 25,000 0 25,000 1,106,167 909,050 197,117 809,500 729,500 80,000 166,667 150,000 16,667 60,000 30,000 30,000 5,935.000 5.341,500 593,500 6 971 167 6,251,000 720,167 325 THE CI TY OF KERRVILLE, TEXAS PROJECT TxDOT Grant County City FY PROJECT TOTAL Reimbursement Match Portion Portion 2007 Strengthen RW 12/30 2,049,300 1,844,370 204,930 102,465 102,465 Entitlement Grant 166,667 150,000 16,667 8,334 8,334 RAMP 60,000 30.000 30.000 15.000 15.000 Total 2,275,967 2,024,370 251,597 125,799 125,799 2008 Relocate/Strengthen 12/30 Taxiway 1,731,200 1,558,080 173,120 86,560 86,560 Entitlement Grant 166,667 150,000 16,667 8,334 8,334 RAMP 60,000 30,000 30.000 15,000 15,000 Total 1,957,867 1,738,080 219,787 109,894 109,894 ForConsideration: Instrument Landing System 500,000 0 500,000 250,000 250,000 Install 3 Phase Electric 24,500 0 24,500 12,250 12,250 Bldgs. 17 & 18 roof & elec. 291,500 0 291,500 145,750 145,750 Bldgs.17 & 18 renovation 180,000 0 180,000 90,000 90,000 MALSR's 995,000 895,500 99,500 49,750 49,750 Repave 1,100' Airport Loop Road 83,830 0 0 41,915 41,915 T-Hangars 750,000 250,000 500,000 250,000 250,000 Airport Fire Station 1,000,000 0 1,000,000 500,000 500,000 AirTrafficControlTower 1,000.000 500,000 500.000 250.000 250,000 Total 4,824,830 1.645,500 3,095,500 1,589,665 1,589,665 TOTALALLPROJECTS $22,692,666 $16,934,500 $5,674,336 $2,705,753 $2,705,753 * Contribution funding from both City of Kerrville and Kerr County redu ced by addit ional funds used from airport operating budget. *" Contribution funding from the City of Kerrville Economic Improvement Corporation. 326 2004-05 ANNUAL BUDGET ~ THE C/TY OF KERRVILLE, TEXAS LIBRARY FUND ~ FUND 65 `~"` The Library Fund is a general governmental fund type established to accountforall revenues and expenditures relating totheoperation oftheButt-Holdsworth Memorial Library. In establishing the Library Fund, revenues and expenditures were separated from the general fund budget. As the Library Fund is subsidized by both the Cityof Kerrville and Kerr County, it is the City's intent '" to give Kerr County the benefit of the revenues generated by the library in the form of fines and miscellaneous service fees. „,- The following graph illustrates the revenue sources and expenditure categories forthe 2004-05 fiscal year: ~- ~r `+iiilir` ~r REVENUES Intergovernmental 48.0% User Fees 1 fines/Mist 2.2% Maintenanc 5.3` EXPENDITURES Personnel 55.9% 7.7% LIBRARY FUNDS 327 Subsidy 48.0% THE CI TY OF KERRVILLE, TEXAS BEGINNING FUND BALANCE REVENUES: Operating Revenues Operating Transfers In Total Revenues TOTAL FUNDS AVAILABLE EXPENDITURES Operating Expenditures Operating Transfers Out Total Expenditures ENDING FUND BALANCE LIBRARY FUND BUDGET SUMMARY AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 $90,294 $2,655 $133,715 $262,104 $229,531 $385,086 $442,270 $431,649 $424,220 $450,641 350.926 436.878 398.454 390.523 416.113 736 012 879147 830 103 814 743 866 754 $826,306 $881,802 $963,818 $1,076,847 $1,096,285 $822,609 $746,874 $700,497 $846,106 $959,545 1.042 1.213 1.218 1.210 95.211 823 651 748 087 701 714 847 316 1 054 756 $2,655 $133,715 $262,104 $229,531 $41,528 328 2004-05 ANNUAL BUDGET `"' THE CITY OF KERRVILLE, TEXAS LIBRARY FUND 'ter REVENUE ANALYSIS ~ AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNTNAME 2000-01 2001-02 2002-03 2003-04 2004-05 6300 INTERGOVERNMENTAL REVE NUE 6322 Subsidy -Kerr County 350 956 397180 397180 390 523 16 113 fir Total 350,956 397,180 397,180 390, 523 416,113 6400 CHARGES FOR SERVICES 6425 Non-Resident Fees 2,375 2,275 2,325 1,900 2,300 6430 Gazebo Rental 66 0 145 60 100 6460 Meeting Room 1,045 703 682 687 900 ~r 6461 Copies 5,222 4,887 3,338 3,000 4,000 6462 Fax Machine 1,014 1,168 1,259 1,150 1,200 6463 Internet Printing 2,090 3,256 3,817 3,900 3,900 6465 Inter-Library Mailing 4.142 4,053 3,423 3.000 3.000 Total 15,954 16,342 14,989 13,697 15,400 6500 GRANTS 6501 Friends of Library Grant 0 0 0 0 0 Total 0 0 0 0 0 6600 FINESANDFORFEITS 6621 Extended Use Fees 14,265 15,013 15,262 13,300 15,728 6622 Lost Books/Equipment 1,672 1,632 1.852 1.800 1.800 Total 15,937 16,645 17,114 15,100 17,528 6900 MISCELLANEOUS REVENUE 6911 Interest Revenue 2,138 527 2,189 1,500 1,400 6989 Miscellaneous Revenue 101 11.576 177 3.400 200 ~,,.,. Total 2,239 12,103 2,366 4,900 1,600 7000 OPERATINGTRANSFERSIN err 7001 General Fund 350,926 398,878 398,454 390,523 416,113 7015 Library Memorial Fund 0 38.000 0 0 0 Total 350.926 436.878 398.454 390.523 416.113 TOTAL REVENUES $736,012 $879,147 $830,103 $814,743 $866,754 LIBRARY FUNDS 329 THE C/TY OF KERRVILLE, TEXAS DESCRIPTION OF REVENUE LINE ITEMS 6323 Subsidy from County 50% of expenses incurred by this fund but not covered byrevenuefromotherfundsourcesor fund balance. 6425 Non-Resident Fees Fee associated with use of library by patrons who are not residents of Kerr County. 6430 Gazebo Renfal Fees associated with use ofthe librarygazebo. 6460 Meeting Room Fee associated with rental of meeting room facilities. 6461 Copies Charges per copy at library. 6465 Inter-Library Mailing Charges to patrons to offset postage costs of inter-libraryloans. 6621 Extended Use Fees Overdue bookfines. 6622 Lost Books/Equipment Replacement cost of lost books and equipment from patrons. 6911 Inferest Revenue Interest received on demand account and in- vestmentsfrom financial institutions. The City uses a consolidated approach to investments. I nterest is calculated monthly based on thefund contribution toward the consolidated invest- ment. 6462 Fax Machine Fee charged for use of the fax machine at the library. 6463 Internet Prinfing Fee charged foruse of printersto print Internet items. 6989 Miscellaneous Revenue Unclassified miscellaneous revenue. 7001 General Fund Transfer of monies from the General Fund for 50% of expenses incurred bythis fund but not covered by revenue from otherfund sources or fund balance. 330 2004-05 ANNUAL BUDGET err THE CI TY OF KERRV/LLE, TEXAS LIBRARY FUND DEPARTMENT EXPENDITURE SUMMARY DEPT. NO. DEPARTMENT NAME 800 GeneralOperations 801 Administration r 802 Patron Services 803 Circulation Services 804 Technical Services fir TOTAL EXPENDITURES AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 1,042 1,213 1,218 2,400 190,437 260,680 187,860 199,641 217,681 223,416 147,010 108,996 44,724 109,651 158,867 208,196 235,988 232,837 291,069 250,127 206.723 214,030 223,295 227.706 231,908 $823,651 $748,087 $701,715 $848,507 $1,054,756 LIBRARY FUND LINE ITEM EXPENDITURE SUMMARY AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 PERSONNELSERVICES 001 Salaries and Wages $385,921 $377,685 $338,456 $379,706 $433,918 r 002 Overtime 23 60 122 350 350 003 TemporaryHelp 2,121 0 14,641 950 0 004 Longevity 5,996 7,736 5,530 5,288 5,272 005 Social Security 28,515 27,520 25,971 30,122 33,598 006 Retirement 46,619 45,686 40,455 46,140 50,830 007 Group Insurance 56,949 50,602 44,130 49,428 62,856 ~- 008 Workers Compensation Insurance 787 832 210 1,190 1,225 010 Professional Development 242 365 469 1,250 1,700 011 Local Meeting Expenses 0 0 94 0 100 ~r Total Personnel Services 527,173 510,486 470,078 514,424 589,849 SUPP LIES AND MATERIALS err 101 Office Supplies 3,858 3,729 4,474 5,400 8,400 102 Small Tools and Equipment 557 571 480 450 600 103 Chemical and Medical Supplies 262 274 75 350 350 104 Fuel and Oil Supplies 0 0 228 0 0 105 Food Supplies 514 532 683 600 600 106 Janitorial Supplies 1,749 1,753 1,753 1,700 1,750 +~r 107 Wearing Apparel 7 0 0 30 30 108 Other Supplies 12,439 11,575 18,303 17,260 20,225 L/BRARY FUNDS 331 THE CI TY OF KERRVILLE, TEXAS Library Fund Line Item Expenditure Analysis (cont.) ACCT. NO. ACCOUNT NAME 110 Postage/UPS/Federal Express 111 Computer Hardware Upgrades Total Supplies and Materials MAINTENANCEAND REPAIRS AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 5,081 4,073 5,971 8,400 8,400 0 0 0 0 1.200 24,467 22,507 31,967 34,190 41,555 202 Buildings & Structures 20,287 24,311 21,825 24,000 25,000 203 Maint. Contracts -City Garage 0 0 941 0 0 204 Parts -City Garage 0 28 0 0 0 205 Office Equipment Maintenance 22,981 24,088 24,494 29,200 31,240 212 Repairs -Not City Garage 0 0 0 0 0 Total Maintenance and Repairs 43,268 48,427 47,260 53,200 56,240 MISCELLANEOUS SERVICES 301 Telephone Service 12,816 12,953 12,992 17,000 18,000 302 Light and Power 21,699 16,212 20,819 17,600 17,600 303 Natural Gas 2,713 1,576 1,688 3,000 3,000 304 W ater and Sewer 1,872 1,257 867 1,500 1,500 306 Special Services 14,250 14,957 14,521 30,930 33,088 307 Insurance 6.425 4.588 5.258 6.412 6.412 Total Miscellaneous Services 59,775 51,543 56,145 76,442 79,600 SUNDRYCHARGES 405 OtherCharges Total SundryCharges CAPITAL OUTLAY 502 Buildings and Structures 503 Motor Vehicles 505 Office Equipment 512 Books and Records Total Capital Outlay OPERATING TRANSFERS 901 General Fund 902 Water/Sewer Fund 940 Sales Tax Improvements Fund 942 Sales Tax Bond Fund 990 Insurance Reserve Fund Total Operating Transfers TOTALS 0 0 0 0 94.001 0 0 0 0 94,001 79,171 0 0 0 0 0 22,334 0 0 0 0 0 0 70,000 0 88.755 91.577 95.015 97.850 98.300 167,926 113,911 95,015 167,850 98,300 0 0 0 0 94,001 0 19 0 0 0 0 34 0 0 0 0 29 0 0 0 255 381 1.008 1.210 1,210 255 463 1.008 1.210 95.211 $822,864 $747,337 $701,473 $847,316 $1,054,756 332 2004-05 ANNUAL BUDGET THE CI TY OF KERRV/LLE, TEXAS DEPARTMENT -Library ~`~""' DIVISION-Administration DIVISION NUMBER - 65-801 DIVISION DESCRIPTION: The administration division coordinates and supervises all other library functions and acts as liaison to various groups in the community as well as specific advisory and governing bodies (Friends of the Library, the Library Ad- visoryBoard, History Center Task Force, Ge- nealogical Society, the City Council and the County Commissioners). The Library Director is also responsible for budgeting, personnel management, accounting, and the administer- ing ofprivately raised monies and fund raising. Otherfunctionsforthedivision includeapproval and scheduling of public meeting room and other library facility usage. Public relations responsibilities for the Director include public speaking, media interviews, attendanceatclub and organizational meetings and community functions, and writing press releases and ar- ranging photographic opportunities for all li- brarydivisionsand supportorganizations. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Phasedoutdeliveryvanprojectduetolack of public participation despite three rounds of media coverage, extensive poster and hand- outdistribution, announcements on web site and extensive neighborhood and doorto door visits. • FirstfullfiscalyearofHistoryCenteropera- tion underway. Phase one of project com- pleted renovation and furnishing of first floor. Currently operating with volunteer work force provided by Kerrville Genealogical Society and one part-time City employee. Librarian posi- tionremains vacant. Two rounds of advertising and interviewing have not produced a viable candidate. Position will be re-advertised on library job lines and at future library confer- ences. Director is negotiating with individual who may establish endowmentto benefit His- toryCenteroperation. • Successfullyappliedforsubsidyforpartof telecommunications expenses in lastfiscal year and will attempt to do so again later this year. • With funding from Friends of the Library, have continued toworkwith libraryautomation consultant on preparation of Request for Pro- posals. Library staff received first draft of document and are about to complete their re- viewofallthetechnicalspecifications. Thenext step will be to turn over the document to City Legal Department for their review. Next, the RFP will be released to library automation vendors. Written responses, on-site, and off- sitedemonstrations will be reviewed, graded, and prioritized by the consultant. Contract negotiations wilt follow, underthe supervision oftheconsultant. Implementation could possi- blybegin bytheend ofthis calendaryearorthe beginning of the next calendar year. $60, 000 was funded in FY 2003 for this project. That LIBRARY FUNDS 333 THE CI TY OF KERRVILLE, TEXAS amount is reserved in a project fund to be applied towards completion of the project. An approximately equal amount has been ex- pended so far in connection capability, upper floor cabling, and addition of ten new public access stations, all funded through the library's participation in the Community Network Grant projectin partnershipwith SchreinerUniversity. • Metwith architectural/engineering consult- ant for preliminary discussion of balcony ex- pansionproject. Another meeting is scheduled the first week of July to begin study leading to recommendationsforfeasibilityofproject. The studywill provide engineering, structural, archi- tectural,and mechanicalfeasibilitydata. Also, ADA compliance issues will be detailed and a phased cost plan will be provided. Friends of the Library have pledged $10,000 towards some future renovation orexpansion project. • The Friends of the Librarywill befunding a consultant study of present and future library service needs. The Friends are working to- getherwith representatives from the Library Advisory Board, the Library Director, and other citizens to interview several consultants before a final selection is made. The resultant study will update the one prepared in 1991, and will serve as a road map forfuture library building, staff, and service development to meet the community's changing and growing needs. DIVISION FIVE-YEAR GOALS: • Complete long-range plan for library ser- vice, includingfundingoptionsforgrowth com- ponents,and present to all governing entities forfuture consideration. • Complete libraryautomation system imple- mentation. Fullydevelopcomponentmodules to improve all publicservices. Modern system will allow integration of other hardware and software thatwill improve library's capabilityof providing additional services more dependent on automation than on staffing levels. • Pursuegrant,foundation,andprivatefund- ing tosupplement local funding for main library and HistoryCenter. 2004-05 OBJECTIVES: • Complete balcony expansion/renovation feasibility study by earlyAugust of current year for possible FY 2005 budget funding or for connection tolong-range study for entire facil- ity. • Complete proposal review, vendorevalua- tions,contract negotiations, and begin system implementationfornewlibraryautomated sys- tem. Begin laborious migration process, in- cludingtransferofdatabases, establishmentof local practice parameters for all library func- tions,staff re-training, and hardware/software installation. • Monitorstate and federal activityin relation to funding of library programs. Many of our previous subsidies have been reduced orelimi- nated. Further reductions of library program funding are expected at state level, and possi- bly at the federal level. Library director has been appointed to legislative committees with the Texas Library Association, and will be in a good position to monitorlegislative activityand to speak on behalf of libraries. 334 2004-05 ANNUAL BUDGET '~rrr THE CI TY OF KERRVILLE, TEXAS PERSONNEL SCHEDULE: NUMBEROF BUDGETED POSITIONS FY FY FY FY FY EMPLOYEETITLE 00-01 01-02 02-03 03-04 04-05 Director of Library 1 1 1 1 1 Library Receptionist 1 1 1 1 1 Library Clerk (Part Time -15hrs/wk) 0 1 1 1 1 TOTAL FULLTIME POSITIONS 2 2 2 2 2 TOTAL PARTTIME POSITIONS 0 0 0 0 0 TOTALTEMPORARYPOSITIONS 0 1 1 1 1 2004-05 STAFFING CHANGES: None. DIVISION EXPENDITURE ANALYSIS APPROVED SALARY GRADE Unclassified 51 51 DEPARTMENT Library DIVISION NAME Administration DIVISION NUMBER 65-801 AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 PERSONNELSERVICES 001 Salaries and Wages $79,449 $89,513 $94,863 $96,929 $99,099 003 TemporaryHelp 2,121 0 0 0 0 004 Longevity 152 352 452 544 640 005 Social Security 6,055 6,475 7,117 7,565 7,630 006 Retirement 9,553 10,154 10,776 10,930 11,261 007 Group Insurance 5,393 8,544 9,249 9,180 9,180 008 Workers Compensationlnsurance 787 832 210 1,190 0 010 Professional Development 165 0 379 250 300 ,,, Total Personnel Services 103,675 115,870 123,046 126,588 128,110 SUPPLIES AND MATERIALS ~„ 101 Office Supplies 3,860 3,729 4,474 5,400 5,400 102 Small Tools and Equipment 557 571 180 450 600 103 Chemical and Medical Supplies 262 274 71 350 350 ;,~,,, 105 Food Supplies 514 532 683 600 600 106 Janitorial Supplies 1,749 1,753 1,753 1,700 1,750 LIBRARY FUNDS 335 THE CI TY OF KERRV/LLE, TEXAS LibraryAdministration Division Expenditure Analysis (cont.) AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 107 Wearing Apparel 0 0 0 30 30 110 Postage/UPS/Federal Express 5 081 4.073 5.971 8.400 8.400 Total Supplies and Materials 12,023 10,932 13,132 16,930 17,130 MAINTENANCEAND REPAIRS 202 Buildings & Structures 20,287 24,311 21,825 24,000 25,000 205 Office Equipment Maintenance 0 161 0 150 165 Total Maintenance and Repairs 20,287 24,472 21,825 24,150 25,165 MISCELLANEOUS SERVICES 301 Telephone Service 12,816 12,953 12,992 17,000 18,000 302 Light and Power 21,699 16,212 20,819 17,600 17,600 303 NaturalGas 2,713 1,576 1,688 3,000 3,000 304 W ater and Sewer 1,872 1,257 867 1,500 1,500 306 Special Services 0 0 0 4,500 6,500 307 Insurance 6.424 4.588 5.258 6,412 6.412 Total Miscellaneous Services 45,524 36,586 41,624 50,012 53,012 SUNDRY CHARGES 405 OtherCharges 0 0 14 0 0 TotalSundryCharges 0 0 14 0 0 CAPITAL OUTLAY 502 Buildings & Structures 79.171 0 0 0 0 Total Capital Outlay 79.171 0 0 0 0 TOTAL $260,680 $187,860 $199,641 $217,680 $223,416 DESCRIPTION OF EXPENDITURES 010 Professional Development Professional development and continuing edu- cationopportunities; ($300). 102 Small Tools and Equipment Small tools and equipment used in librarydaily operations; ($600). 101 Office Supplies Office supplies necessary for the operational functionsofall librarydivisions; ($5,400). 103 Chemical and Medical Supplies Safety items for staff and public protection, annualfire extinguisherinspections; ($350). 336 2004-05 ANNUAL BUDGET 'fir THE CI TY OF KERRV/LLE, TEXAS 105 Food Supplies Coffee supplies and otherrefreshments; ($600) 106 Janitorial Supplies Dust mat contract, cleaning products for large public facility, paper products and cleaning consumables; ($1,750). 107 Wearing Apparel Name badges forvolunteerworkforce; ($30) 110 Postage/UPS/Federal Express/ TExpress Postageand courierserviceforextensive mail- ings ofoverdue notices, interlibrary loan items and normal correspondenceforall librarydivi- sions; ($8,400). 202 Buildings and Structures Maintenance Includes elevatormaintenance,repair, inspec- tionand certification; pestcontrol service; elec- tricaland plumbing repairs; air/climate control equipment maintenance and repair; building custodial service; periodiccarpetcleaning; and other routine building maintenance projects; ($25,000). 205 Office Equipment Maintenance Maintenanceand repairoftypewriter, comput- ers, telephones, and mail sorter; ($165). 301 Telephone Service Charges for local and long distance service; twoT-1 linesand Intemetconnection; ($18,000). 302 Light and Power Electric service; ($17,600). 303 Natural Gas Natural gas service; ($3,000). 304 Waterand Sewer Water and sewer service; ($1,500). 306 Special Services Network connect costs and membership fees associated with interlibrary loan service and database access for public and staff; funding for the ability to hire temporary staff to cover emergencystaffshortages; ($6,500). 307 Insurance Property and liability insurance premiums; ($6,412). LIBRARY FUNDS 337 THE CI TY OF KERRVILLE, TEXAS DEPARTMENT -Library DIVISION -Patron Services DIVISION NUMBER - 65-802 DIVISION DESCRIPTION: This division is responsible for the Reference and Information functions in the Library. Pro- fessionallibrarians answerfactualquestions, assist patrons using the library's online com- puter catalog, Galaxy and the Internet, and coordinate the information search through a variety ofdatabaseslncluding encyclopedias, dictionaries, periodicals, medical literature, business and financial resources that support theacademiccommunityaswell. Heavy public responseto Internetavailabilityhassignificantly increased staffworkload. This division also instructs children and adults in how to use library resources by conducting orientation programs and providing reader advisory services. Patron Services also con- ducts educational programs such as the Dis- coverspeakerseries,preschool storytimeand summerreadingprogram. Eight Discoverpre- sentations have been provided so far in the current fiscal year and several more are in the planning stage for Fali and winter. Summer Reading Program activities are being offered for all of June, July, and August. Interactive children's programs will be offered every Wednesday beginning June 16 through July 21. The division also cooperates with schools, daycare and civicgroups and government agen- cies topromote literacy in the community. This division maintains awell-rounded collec- tion that represents the community's diverse interests bypurchasing new, classicand popu- lar materials and withdrawing or replacing out- dated,damaged orlost items. In January of 2003 the Genealogy collection and services moved to the new Kerr Regional History Center at 425 Water Street. The History Center Division is staffed entirely by volunteers from the Kerrville Genealogical So- cietyand one half-time employee. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Offered access to a wide variety of informa- tionand research databases, via a link on our web site, made possible through partially sub- sidized participation in Texas State Library program. Our customers have shown great interest in this service, and it has been heavily used by librarians to answer a wide variety of questions. Unfortunately, this program is now in jeopardy due to elimination of substantial state funding. The Texas State Library has developed a-fee structure based on service population to allow libraries statewide to con- tinue to offerthisvaluable service. • Once again, we are preparing to offer a varietyof presentations in supportofthe Sum- merReadingProgram. Lastfiscalyearwehad very low participation, with 272 children regis- tered and program attendance of about 549. W ith only two programs presented so far this year, we have already registered about 450 children and program attendance is above 400. • Later this fiscal year we will offer another season of the popular Discover Program Se- ries. This series offers stimulating and thought provoking lecture programsforadults and older students. The series has been funded by the Friends ofthe Library since 1991. Atotal of 198 persons attended the presentations for the Winterand Spring seasons. 338 2004-05 ANNUAL BUDGET ~r- THE CI TY OF KERRVILLE, TEXAS • Supported theAARP-TaxAide program by providing space, referral, photocopying and thousands offreetaxforms. • Cooperated with Dietert Claim volunteer driversto deliverlibrary materials to homebound persons. • Collected and made available Story Time Kits to daycares and caregivers. • Microfilmed more ofthe retrospective hold- ings of Kerrville Daily Times to preserve and archive local historyforfuture research. • Provided libraryservicesto all KerrCounty residents and surrounding areas with informa- tion, research, books, and materials in many otherformats. In the lastfull fiscal year, librar- ians atthe Reference Desk handled a total of 27,125questionsandrecorded29,901 internet uses. DIVISION FIVE-YEAR GOALS: • Request clerical supportstafftoassistwith growing usage of public access computers, freeing librarianstodevote moretimeto higher level public service activities. • Continue retrospective and annual mainte- nance microfilming of Kerrville Daily Times. Onlythe annual maintenance portion isfunded through budget. Retrospectivefilmingisfunded through private contributions. • Revise and upgrade library signage to fa- cilitatepublic access to library materials. • Replace obsolete copier that is more than 13 years old to provide dependable photo- copying serviceforpublic. • Provide ongoing access to database re- sourceseven if state library subsidies are not available. 2004-05 OBJECTIVES: • Provide reference, information, and reader's advisoryto adults, children, educators, univer- sitystudents,caregivers, and othermajorseg- ments of the community, such as business people, government agencies, and individual investors. • Strive to maintainqualityandtimedevoted to each customer, despite increased activity required to schedule and supervise additional Internet and word processing stations. • ProvidesupporttotheAARPTax-Aidepro- gram by ordering, organizing, and displaying taxforms, locating onlinetaxformsforcustom- ers,providing referral, and copying services. • Manage the Memorials service; acknowl- edging, selecting, recording, and plating me- morial books in order to promote continued giving from the community. Personalized at- tention to this activity encourages additional pu bl is contributions. • Providea successful SummerReading Pro- gram to the community with funding from the Friends of the Library. • Provide varied and educational Discover programs to the community with funding from the Friends of the Library. • Conductlibraryinstructionprograms,edu- cationaltours, and programs forvarious com- munitygroups. • Provide genealogical and historical re- search materials in support of the work pro- vided bythe Genealogical Societyvolunteers. • Monitor and refine Internet and computer use and policies as needed to promote educa- tionaluse. • Maintain and improve library collections with application of professional collection de- velopmentstandards. LIBRARY FUNDS 339 THE C/TY OF KERRVILLE, TEXAS • Provide delivery of materials to the homebound through cooperative arrangement with Dietert Claim drivers. • Train and supervise volunteers to support the work of the Reference librarians. PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS FY FY FY FY FY EMPLOYEETITLE 00-01 01-02 02-03 03-04 04-05 Patron Services Supervisor 0 0 1 1 1 Librarian -Reference 1 1 1 1 1 Librarian-Youth Services 1 1 1 1 1 Librarian I I (Part Time - 30hrs/wk) 1 1 0 0 0 TOTAL FULLTIME POSITIONS 2 2 3 3 3 TOTAL PARTTIME POSITIONS 1 1 0 0 0 2004-05 STAFFING CHANGES: None. DIVISION PERFORMANCE MEASURES Actual Actual 2002 2003 Reference Transactions: Adult In-House 11,660 13,745 Juvenile In-House 3,945 3,416 Telephone 4,324 3,741 Genealogy/Local History 2,944 3,082 Internet Reference 3.335 3.141 Total 26,208 27,125 Internet Use: Main Library Patrons 27,254 26,144 History Center Patrons 0 616 Reference Librarians 3 335 3.141 Total 30,589 29,901 APPROVED SALARY GRADE 24 23 23 340 2004-05 ANNUAL BUDGET ~.r ~r-` w °~,r THE CI TY OF KERRVILLE, TEXAS DIVISION EXPENDITURE ANALYSIS DEPARTMENT Library DIVISION NAME Patron Services DIVISION NUMBER 65-802 AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 PERSONNELSERVICES 001 Salaries and Wages $93,495 $68,787 $16,980 $71,525 $105,039 003 TemporaryHelp 0 0 8,295 950 0 004 Longevity 1,980 3,048 0 0 0 005 Social Security 6,666 5,253 1,770 5,913 8,035 006 Retirement 11,596 8,744 2,085 9,182 11,515 007 Group Insurance 19,965 9,318 1,827 8,052 16,140 010 Professional Development 0 195 90 400 400 011 Local Meeting Expenses 0 0 94 0 100 Total Personnel Services 133,702 95,345 31,141 96,022 141,229 SUPPLIES AND MATERIALS 101 Office Supplies 0 0 0 0 0 108 Other Supplies 162 522 454 500 550 Total Supplies and Materials 162 522 454 500 550 MISCELLANEOUS SERVICES 306 Special Services 13,146 13.130 13.130 13.130 17.088 Total Miscellaneous Services 13.146 13,130 13,130 13,130 17.088 TOTAL $147,010 $108,996 $44,724 $109,651 $158,867 DESCRIPTION OF EXPENDITURES 010 Professional Development Continuing education through workshops of- fered by the Alamo Area Library System and the Texas State Library; ($400). 011 Local Meeting Expense Expenses incurred while hosting library related professional meetings; ($100). 108 Other Supplies Reference forms and supplies, including re- serve forms, binders, booklists, pamphlets & promotional posters, stickers and bookmarks, magazine covers for children's periodicals, League of Women Voters guide; ($550). 306 Special Services McNaughton Lease Book Plan; ($17,088). LIBRARY FUNDS 341 THE C/TY OF KERRV/LLE, TEXAS DEPARTMENT -Library DIVISION -Circulation Services DIVISION NUMBER - 65-803 DIVISION DESCRIPTION: This division is responsible for managing the computersystemsand databases of the library's collection of books and materials and is wholly responsible for charging and discharging all thevariousmaterialsthatcirculate. Attheend of FY 2003 we had 40,537 registered patrons from Kerr and surrounding counties. Other areas of responsibility include the calculation and handling of fines, and fees for using the public photocopiers, Internet printers, and fax machine; forinterlibrary loans, overdue and lost items, and materials for sale in the Friends of the Library ongoing book sale. This division also is responsibleforadminister- ing the library's automated activities. These activities include the library's local area net- work;hardware, connectivity, and facility sup- portofthe City'swidearea network; the library's main system Gaylord Galaxy; and CD-ROM and Internet stations for use bythe public and reference staff. Other responsibilities are soft- warelicensing, insta!lation,and upgrades; hard- ware installation and maintenance; and new computer purchases to maintain optimum per- formance. In addition, this division maintains the library's photocopiers, fax machines, print- ers,and reader printers. This division also coordinates the verification and the borrowing of books and materials from otherlibraries. Usingaworldwidedatabaseof libraries (OCLC), the library borrowed 3,357 books and other materials in FY 2003 for Kerr County residents. For its population served, Butt-Holdsworth is a very active borrower in this service, which is partially subsidized byfederal and state funds. Additional subsidies have partially funded courier delivery, greatly en- hancingpublic satisfaction with this service. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Throughtheuseofcomputersfundedbythe Telecommunications Infrastructure Fund, the Bill and Melinda Gates Foundation, and the Hill Country Community Network, the library pro- vides public access to the Internet, as well as word processing, spreadsheets, encyclope- dias, atlases, and other educational software programs foradults and children. Since 1998, the beginning of public computer access, the number of computers has grown from four to fifteen. Ten new computers funded by the Community Networkgrant have been installed this fiscal year and wiring of the upstairs area was also done with funding from the grant. The grant also provided funding to upgrade the library's available connection portsthrough the Gaylord Information Systems Galaxyproduct. • During the past fiscal year, the library re- corded 26,144 I nternet users in the main library and 3,141 reference questions answered us- ingthelnternet. Referencestaffandcustomers using librarycomputers ortheirown computers at home have access to rich and varied elec- tronicdatabasesprovided and partiallyfunded by the Texas State Library. Through Galaxy I nformation Systems WebPAC,customers and staff are able toaccess aweb-based version of the library's catalog, either in the library or externally. In addition, customers who have established personal identification numbers may view their personal account information and place reserves for items that are checked out. 342 2004-05 ANNUAL BUDGET ~, THE C/TY OF KERRVILLE, TEXAS • In the previous FY, this division circulated 191,567 items from the library's collection and 3,357 interlibrary loan items from other librar- ies. We continue to use TExpress Courier Service to receiveand return manyoftheinter- libraryloanitems borrowedforourcustomers. Many public and academic libraries in Texas and contiguous states participate in this ser- viceand weoften receive items within days of submitting requests. The high level of interli- brary loan usage by local residents qualified thelibraryforthecourierdeliveryservice. User satisfaction has been greatly enhanced with TExpress delivery service. • Although the G IS Galaxy system has been used for many years, and has been updated with some hardware and periodic software releases from the vendor, the system is inad- equateforthelibrary's presentandfuture needs and will be phased out by the vendor in the near future. In anticipation ofthevendordiscontinu- ing support and development of the system used for circulation, acquisitions, cataloging, and customertransactions, the library contin- ues to work with the automation consultant hired with funds provided bythe Friends of the Library, to evaluate current and future automa- tion needs and recommend a replacement system. A draft Request for Proposals has been received from the consultant and staff reviewisalmostcomplete. Thenextstepwillbe review by City Legal Department, followed by announcement of RFP to library automation vendors, review and evaluation of proposals, ranking and recommendation oftop proposals, contract negotiation, and implementation. The automation consultantfunded bythe Friendsof the Library will oversee all aspects of the pro- cess. This part of the process is expected to be completed by the end of 2004-beginning of 2005. Actual system installation and availabil- itywillevolve slowlythroughout 2005-06. DIVISION FIVE-YEAR GOALS: • Upgrade online public access terminals to personal computers and make graphical sys- tems and interfaces available to customers. Increasingly, customers are aware of a wide range of sophisticated library services nation- wideand demand local availability. This will be an integral part of a complete system replace- mentsince all modern library automated sys- temsoperate in a client/serverarchitecturewith graphical userinterfaces. • Replace obsolete public photocopier by using a lease plan from a local vendor. This will provide reliable public access to materials re- stricted to library use, including periodicals, reference materials, as well as legal and tax forms. Replaceobsoletefaxmachineusedby publicand staff. • Add new part-time (20 hours/week) library clerk to provide better public service at the circulation counter. 2004-05 OBJECTIVES: • Use a combination of City, County, grant, and privatefundingtocomplete libraryautoma- tionupgrade. • Replace obsolete public photocopier by negotiating a lease plan with a local vendor. • Monitor state and other grant funding for new opportunities for hardware and service enhancements. LIBRARY FUNDS 343 THE CITY OF KERRVILLE, TEXAS DIVISION PERFORMANCE MEASURES Actual Actual 2002 2003 Gate Count 146,177 147,338 Adult Circulation 136,091 138,483 (Including History Center Gate Count - 2,295) JuvenileCirculation 55,459 53,084 Interlibraryl_oan 3.653 3.357 Total Circulation 195,203 194,924 (Automated plus manual circulations) Actual Actual 2002 2003 Registration Circulation Registration Circulation Registration/Circulation By Patron Category: StaffNolunteers 243 4,925 249 4,147 Adult Kerrville 19,156 84,048 19,732 79,431 JuvenileKernrille 6,861 19,844 7,095 18,564 Retired Kerrville 3,821 34,597 3,990 35,965 Adult Kerr County 5,543 27,166 5,903 28,860 Juvenile Kerr County 1,746 5,097 1,835 6,775 Retired Kerr County 476 3,195 517 5,070 Adult Nonresident 663 4,943 701 5,245 Juvenile Nonresident 27 0 27 3 Retired Nonresident 37 59 42 460 College Nonresident 377 370 393 390 Businesses 31 176 31 338 Camps 7 0 7 0 Day Cares 5 3 5 0 Nursing/Retirement Homes 7 55 6 3 Schools 4 0 4 0 Total (Automated) 39,004 184,478 40,537 185,251 344 2004-05 ANNUAL BUDGET ``'` THE CI TY OF KERRV/LLE, TEXAS PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS AP PROVED FY FY FY FY FY SALARY ~~„ EMPLOYEETITLE 00-01 01-02 02-03 03-04 04-05 GRADE `~"'° Circulation Services Supervisor 1 1 1 1 1 24 LibraryAssistant 1 1 1 1 1 54 ,. Library Clerk (Full Time) 3 3 3 3 3 51 , Library Clerk (Part Time) 1 1 1 1 1 51 Library Delivery Clerk (Part Time) 0 1 1 0 0 "" Library Shelver (Part Time) 1 1 1 1 1 51 ; TOTALFULLTIMEPOSITIONS 5 5 5 5 5 ,,,,, TOTAL PARTTIME POSITIONS 2 3 3 2 2 ~"'' 2004-05 STAFFING CHANGES: None. DIVISIO N EXPENDITURE ANALYSI S ~ DEPARTMENT Library DIVISION NAME Circulation Services DIVISION NUMBER 65-803 AMENDED APPROVED ACCT ACTUAL ACTUAL ACTUAL BUDGET BUDGET . NO. ACCOUNTNAME 2000-01 2001-02 2002-03 2003-04 2004-05 ~rr° PERSONNELSERVICES 001 Salaries and Wages $134,380 $137,414 $140,997 $123,927 $140,273 002 Overtime 23 60 122 350 350 ~,,. 003 TemporaryHelp 0 0 6,346 0 0 004 Longevity 1,848 2,200 2,838 2,416 2,208 005 Social Security 9,998 9,976 10,759 9,778 10,900 006 Retirement 15,680 16,548 16,827 15,097 16,857 007 Group Insurance 15,942 17,234 16,821 18,000 23,340 010 Professional Development 0 70 0 500 500 Total Personnel Services 177,871 183,502 194,710 170,068 194,428 SUPPLIES AND MATERIALS ~ 101 Office Supplies 0 0 0 0 3,000 102 Small Tools and Equipment 0 0 300 0 0 L/BRARY FUNDS 345 THE CITYOFKERRVILLE, TEXAS Circulation Division Division Expenditure Analysis (cont.) AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 103 Chemical and Medical 0 0 4 0 0 104 Fuel and Oil Supplies 0 0 228 0 0 107 WearingApparel 7 0 0 0 0 108 Other Supplies 6,775 5,659 11,933 10,000 12,500 111 Computer Hardware Upgrades 0 0 0 0 1.200 Total Supplies and Materials 6,782 5,659 12,465 10,000 16,700 MAINTENANCEAND REPAIRS 203 Maint. Contracts -City Garage 0 0 941 0 0 204 Parts -City Garage 0 28 0 0 0 205 Office EquipmentMaintenance 22,980 23,927 24,494 29,000 31,000 212 Repairs -Not City Garage 0 0 18 0 0 Total Maintenance & Repairs 22,980 23,955 25,453 29,000 31,000 MISCELLANEOUS SERVICES 306 Special Services 563 538 210 12.000 8.000 Total Miscellaneous Services 563 538 210 12,000 8,000 CAPITAL OUTLAY 503 Motor Vehicles 0 22,334 0 0 0 505 Office Equipment 0 0 0 70.000 0 Total Capital Outlay 0 22.334 0 70.000 0 TOTAL $208,196 $235,988 $232,837 $291,069 $250,127 DESCRIPTION OF EXPENDITURES 002 Overtime Overtime pay; ($350). 010 Professional Development Workshop registration and travel expenses for various employees; ($500). 101 Office Supplies Fax machine; ($3,000). 108 Other Supplies Toner, dry ink, copy cartridges, and drums for all copiers, printers, and fax machine. Forms, labels, and mailers for circulation and interli- brary loan activities; projection bulbs for AV equipment; backup tapes for library automa- tion system; battery backup units for library computers; keyboards, mice, headphones, monitors, and privacyscreensforlibrarycom- puters; videotapes for security camera; pam- 346 2004-05 ANNUAL BUDGET wr" THE CI TY OF KERRVILLE, TEXAS phlet files, periodical covers, bookends, and borrowercardsforcirculation; ($12,500). 111 Computer Hardware Upgrades Heavydutyprinter; ($1,200). ~""'` 205 Office Equipment Maintenance Gaylord Information Systemsannual hardware, software and update subscriptions mainte- nance, $20,700; maintenance and/or lease agreementsforstaffand publiccopiers, $7,000; ~"' postage meterrental, $431; repairsforvarious printers, $1,670; ($31,000). 306 Special Services Fees related to interlibrary loan service, includ- ing shipping and handling, photocopying, and lost item charges; fees to hire temporary em- ~r ployees; ($8,000). LIBRARY FUNDS 347 THE C/TY OF KERRVILLE, TEXAS DEPARTMENT -Library DIVISION -Technical Services DIVISION NUMBER - 65-804 DIVISION DESCRIPTION: This division coordinates the ordering, acquisi- tion,cataloging, and preparation of library ma- terials (books, videos, cassettes, vertical files, CDs and CD-ROMs). The on-line catalog (da- tabase) is also the responsibility of this divi- sion-making accurate description records and keeping status current. • Managed expenditure of grant monies for collection development. Grant funding from state, regional library system, Friends of the library, and individual memorial donations added almost $30,000 to expenditures for li- brary materials. This expenditure greatly in- creasesdivision's labor load. • Maintained library collections through in- houseand outsourced repair of worn items. • Continued database maintenance activi- ties. DIVISION FIVE-YEAR GOALS: Thisdivision overseesthe maintenanceofthe collection through the repairof damaged mate- rialsand the withdrawal of items beyond repair, lost, superseded or obsolete. Division head supervises 20+volunteers who perform a mul- titude of tasks in this division. This division is also responsible forsetting up, maintaining, monitoring, and paying all library accounts, including book publishers, subscrip- tionagents, & computersoftware vendors. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Continued ordering, cataloging, and pro- cessing new print and audio-visual materials forreference and circulating collections. • Slight productivity decreases due to seri- ous illnesses for most staff members in divi- sion. • Increased number of donated items se- lected, cataloged, processed, and added to collection. • Decreased numberof items purchased with budget dollars due to loss of buying power (materials' costs have increased more than budget). • Add new part-time (20 hours/week) Library Clerk to improve ability to handle workloads and expedite processing of materials so that they can reach the public in a timelier manner. • Explore expansion and/orrelocationofdivi- sion to roomier, more efficient area. • Research the possibility of outsourcing some of the cataloging and processing func- tions. • Propose proceduresforbetterrecordkeep- ingfor serial items. • Finish cataloging Genealogy collection. 2004-05 OBJECTIVES: • Implement nei~: library automation system. New system will require extensive training for all staff and will change many of the division's proceduresforacquisitions,fund management, vendorcommunications, cataloging, and col- lectionmanagement. This will require a com- plete re-write of procedure manuals. • Separate and identify acollection ofSpan- ishlanguage materials. • Modify existing lease plan to include audio books as a way to save money on expensive storage cases and replacement of damaged items. 348 2004-05 ANNUAL BUDGET fir' THE CI TY OF KERRVILLE, TEXAS • Start a DVD collection. This format is more ~"'"` durable and requires less shelf space than VHS. ~,,, • Dedicate at least twenty hours per month to cataloging Genealogymaterials. PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS FY FY FY FY FY EMPLOYEETITLE 00-01 01-02 02-03 03-04 04-05 ~"'~ Technical Services Supervisor 1 1 1 1 1 LibraryTechnician 1 1 1 1 1 ~,., Accounting Clerk 1 1 1 1 1 TOTALFULLTIMEPOSITIONS 3 3 3 3 3 ~'"° TOTALPARTTIMEPOSITIONS 0 0 0 0 0 2004-05 STAFFING CHANGES: None. APPROVED SALARY GRADE 24 54 52 ~ DIVISION PERFORMANCE MEASURES Actual Actual 2002 2003 Change ~.•° Ordering 3,374 3,065 -9.16% Invoices Paid 1,312 1,153 -12.12% Requisitions Processed 852 699 -17.96% ~r-' Cataloging 7,769 8,027 3.32% Database Corrections 470 460 -2.13% Repairing 1,329 1,617 21.67% ~r Withdrawing 2,600 1,854 -28.69% Telephone Contacts 6,967 6,723 -3.50% ~r ~iMr% ~. L/BRARY FUNDS 349 THE CI TY OF KERRV/LLE, TEXAS DIVISION EXPENDITURE ANALYSIS DEPARTMENT DIVISION NAME DIVISION NUMBER ACCT. NO. ACCOUNT NAME PERSONNELSERVICES 001 Salaries and Wages 004 Longevity 005 Social Security 006 Retirement 007 Grouplnsurance 010 Professional Development Total Personnel Services SUPPLIES AND MATERIALS 108 Other Supplies Total Supplies and Materials MAINTENANCEAND REPAIRS 205 Office Equipment Maintenance Total Maintenance and Repairs MISCELLANEOUS SERVICES 306 Special Services Total Miscellaneous Services CAPITAL OUTLAY 512 Boolcs and Records Total Capital Outlay TOTAL Library Techn ical Services 65-804 AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 $78,596 $81,972 $85,617 $87,325 $89,508 2,016 2,136 2,240 2,328 2,424 5,796 5,816 6,325 6,866 7,033 9,790 10,240 10,767 10,931 11,197 15,649 15, 506 16,233 14,196 14,196 78 100 0 100 500 111,925 115,770 121,182 121,746 124,858 5,502 5,394 5.916 6.760 7.175 5,502 5,394 5,916 6,760 7,175 0 0 0 50 75 0 0 0 50 75 540 1,289 1.181 1.300 1.500 540 1,289 1,181 1,300 1,500 88,755 91.577 95,015 97.850 98,300 88,755 91.577 95.015 97.850 98.300 $206,723 $214,030 $223,295 $227,706 $231,908 350 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS DESCRIPTION OF EXPENDITURES 010 Professional Development 205 Office Equipment Maintenance Continuing education through workshops and Clean, maintain or repair division typewriter; computerclasses; ($500). ($75). ~r 108 Other Supplies 306 Special Services Barcodes, $1,000; book covers, $2,400; la- Binderyservice, $600; microfilm service, $900; bets, $400; catalog cards, $125; mending ($1,500). materials, $50; A-V containers, $1,200; tape, $600; security strips, $1,000; printing, $400; 512 Books and Records ($7,175). Purchase of library materials in multiple for- mats; ($98,300). ~.r ~.- L IBRARY FUNDS 35> THE CI TY OF KERRVILLE, TEXAS DIVISION EXPENDITURE ANALYSIS DEPARTMENT DIVISION NAME DIVISION NUMBER ACCT. NO. ACCOUNT NAME PERSONNELSERVICES 008 Workers Compensationlnsurance Total Personnel Services SUNDRYCHARGES 405 Other Charges Total Sundry Charges OPERATING TRANSFERS OUT 901 General Fund 990 Insurance Reserve Fund Total Operating Transfers Out TOTAL Library General Operations 65-800 AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 787 832 210 1.190 1,225 787 832 210 1,190 1,225 0 0 0 0 94,001 0 0 0 0 94,001 0 0 0 0 94,001 255 381 1.008 1.210 1,210 255 381 1.008 1,210 95,211 $1,042 $1,213 $1,218 $2,400 $190,437 DESCRIPTION OF EXPENDITURES 008 Workers Compensation Insurance Workers compensation insurance premium; ($1,225). 405 Other Charges Return of equityto Kerr County; ($94,001). 901 Transfer to General Fund Return of equityto general fund; ($94,001). 352 2004-05 ANNUAL BUDGET '`~ THE CI TY OF KERRV/LLE, TEXAS ~.• REMSCHEL-DEERING HISTORY CENTER FUND ~ FUND 68 "~"'"'' The Remschel-Deering History Center Fund was created to account for the revenue and expenditures necessaryto operate the history center. REMSCHEL-DEERING HISTORY CENTER FUND BUDGET SUMMARY ~tr+ BEGINNING FUND BALANCE REVENUES: Operating Revenues OperatingTransfers In Total Revenues TOTAL FUN DS AVAILABLE EXPENDITURES Operating Expenditures OperatingTransfersout Total Expenditures ENDING FUND BALANCE L IBRAR Y FUNDS 353 AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 $0 $9,258 $13,930 $6,789 $1,884 $12,177 $13,262 $13,225 $13,335 $13,425 0 0 0 0 62.767 12 177 13 262 13 225 13 335 76 192 $12,177 $22,520 $27,155 $20,124 $78,076 $2,919 $8,536 $20,366 $18,240 $55,942 0 55 0 0 0 2 919 8 590 20 366 18 240 55 942 $9,258 $13,930 $6,789 $1,884 $22,134 THE C/TY OF KERRV/LLE, TEXAS REMSCHEL-DEERING HISTORY CENTER FUND REVENUE ANALYSIS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 6400 CHARGESFORSERVICES 6461 Copies 6463 Internet Printing 6464 Microform Printing 6465 Ordered Forms Total Charges for Services 6900 MISCELLANEOUS REVENUE 6901 Deering Trust Income 6911 Interest Revenue Total 7000 OPERATING TRANSFERS 7015 Library Memorial Fund Total Operating Transfers TOTAL REVENUES $0 $0 $687 $560 $700 0 0 235 350 250 0 0 130 120 150 0 0 24 25 25 0 0 1,076 1,055 1,125 12,000 13,000 12,000 12,000 12,000 177 262 150 280 300 12,177 13,262 12,150 12,280 12,300 0 0 0 0 62,767 0 0 0 0 62.767 $12,177 $13,262 $13,225 $13,335 $76,192 DESCRIPTION OF REVENUE LINE ITEMS 6461 Copies Charges per copy at history center. 6463 Internet Printing Fee charged to use printers for Internet items. 6464 Microform Printing Fees charged for use of printer. 6465 Ordered Forrns Fees associated with special forms 6901 Deering Trust Income Monthly income from the Deering Trustto offset the cost of utilities. 6911 Interest Revenue Interest received on demand account and in- vestmentsfrom financial institutions. The City uses a consolidated approach to investments. Interestiscalculated monthlybasedonthefund contribution toward the consolidated invest- ment. 7015 Library Memorial Fund Transfer from the Library Memorial Fund to offset expenses not covered by revenues gen- erated bythe historycenter. 354 2004-05 ANNUAL BUDGET ~ THE CI TY OF KERRV/LLE, TEXAS DEPARTMENT -Library ~''' DIVISION -History Center DIVISION NUMBER - 68-800 DIVISION DESCRIPTION: The Kerr Regional History Center operates as a division of the Library Department. Phase I renovation, to open and furnish the first floor, was completed and the Center opened on January 27, 2003. Funding for Phase I was obtained primarilyfrom local foundationswith some City participation. The consultant who had broughttheprojecttothatpointwasunable to qualifythe projectforanticipated grantfund- ing. Enough private donations existed to cre- ate a 3-4 yearfunding plan. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Firstfull fiscal yearof HistoryCenteropera- tionunderway. Currentlyoperatingwithvolun- teerwork force provided by the Kerrville Ge- nealogicalSociety and one part-time City em- ployee. Librarian position remains vacant. Two rounds of advertising and interviewing have not produced a viable candidate. Posi- tionwill be re-advertised on library job lines and atfuture libraryconferences. • Library Director is negotiating with indi- vidualwho may establish endowment tosup- portHistoryCenteroperations. Atthispointin time, this person wishes to remain anonymous. • Center is generating a good amount of revenue. Substantial traffic and usage is being recorded. • Shelving, work stations for public and staff, and furniture were installed. Fundingforthese items came from private donations. DIVISION FIVE-YEAR GOALS: • Create secure funding for operating ex- penses. The original conceptof soliciting grants is not a viable approach for salaries and other operating expenses. City may need to con- siderthe possibility of incorporating this divi- sion into the overall library budget. Revenue stream may cover most of the operating ex- penses, exceptforsalaries. • Monitoravailabilityofgrantandfoundation fundsforconstructionand special project use. Renovation ofthe second floorand installation of the elevator are two major construction projects that might be funded by foundations after a period of time that establishes a track record of successful operation and public us- age. • Continuecatalogingandprocessingofcol- lectionitems thatcouldeventually behoused at the History Center if the second floor is com- pleted. 2004-05 OBJECTIVES: • Continuetoseekaviablecandidateforthe Librarian position. • Continuetoseekendowmentpossibilities. • Monitor revenue stream in order to make future predictions. L/BRARYFUNDS 355 THE C/TY OF KERRVILLE, TEXAS DIVISION PERFORMANCE MEASURES Actual Actual 2002 2003 Gate Count N/A 2,295 Patron Internet Use N/A 616 Reference Transactions 2,944 3,082 PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS FY FY FY EMPLOYEETITLE 02-03 03-04 04-05 Librarian II Receptionist (Part Time) TOTAL FULLTIME POSITIONS TOTAL PARTTIME POSITIONS 2004-05 STAFFING CHANGES: None. 1 1 1 1 1 1 1 1 1 1 1 1 DIVISION EXPENDITURE ANALYSIS DEPARTMENT DIVISION NAME DIVISION NUMBER ACCT. NO. ACCOUNT NAME PERSONNELSERVICES 001 Salaries and Wages 005 Social Security 006 Retirement 007 Grouplnsurance 010 Professional Development Total Personnel Services APPROVED SALARY GRADE 24 51 Library history Center 68-800 AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 $0 $0 $5,156 $8,785 $30,528 0 0 369 697 2,335 0 0 78 987 3,718 0 0 0 0 8,940 0 0 0 160 150 0 0 5,603 10,629 45,671 356 2004-05 ANNUAL BUDGET ~tr+ +~r ~r err THE CI TY OF KERRVILLE, TEXAS ACCT. NO. ACCOUNT NAME SUPPLIESAND MATERIALS 101 Office Supplies 102 Small Tools and Equipment 103 Chemical and Medical 105 Food Supplies 106 Janitorial Supplies 108 OtherSupplies 110 Postage/UPS/Federal Express Total Supplies and Materials MAINTENANCEAND REPAIRS 202 Buildings and Structures 205 Office Equipment Maintenance Total Maintenance and Repairs MISCELLANEOUS SERVICES 301 Telephone Service 302 Electrical Service 303 Natural Gas Service 304 Water/SewerService 306 Special Services Total Miscellaneous Services CAPITAL OUTLAY 512 Books and Records Total Capital Outlay OPERATING TRANSFERS OUT 902 Water/Sewer Fund 940 Sales Tax Improvements Fund 942 Sales Tax Bond Fund Total Operating Transfers Out TOTALS AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 0 0 451 350 350 0 0 133 120 150 0 0 19 120 100 0 0 1 50 50 0 0 259 250 250 0 0 1,179 300 350 0 0 0 20 20 0 0 2,042 1,210 1,270 134 573 5,152 1,100 3,600 0 0 459 200 200 134 573 5,611 1,300 3,800 1,156 1,496 1,913 1,900 1,900 619 1,487 2,308 2,600 2,600 839 0 0 0 0 170 154 104 200 200 0 4,826 2.784 200 300 2,784 7,963 7,109 4,900 5,000 0 0 0 200 200 0 0 0 200 200 0 13 0 0 0 0 23 0 0 0 0 19 0 0 0 0 55 0 0 0 $2,919 $8,590 $20,366 $18,240 $55,942 L/BRARY FUNDS 357 THE CI TY OF KERRVILLE, TEXAS DESCRIPTION OF EXPENDITURES 010 Professional Development Continuing education through workshops of- fered by the Alamo Area Library System, the Texas State Libraryand otheragencies; ($150). 101 Office Supplies Normal office supplies necessary for the op- erationalfunctions ofthis division; ($350). 202 Building and Structures Maintenance Pest control service, electrical and plumbing repairs, air/climate control equipment mainte- nance and repair; building cleaning service and otherroutine building maintenance projects; ($3,600). 205 Office Equipment Maintenance Repairto division computers, printers; ($200). 102 Small Tools and Equipment Replace locks, keys, light bulbs, computer cleaning kits, small tools, fasteners and other smalltools; ($150). 103 Chemical and Medical Supplies Safety items for staff and public protection; first aid supplies; ($100). 105 Food Supplies Coffee supplies and other refreshments; ($50). 106 Janitorial Supplies Cleaning and paper products; ($250). 108 Other Supplies Toner, dry ink, copy cartridges and drums for copiers, printers, and microform reader print- ers; ($350). 110 Postage/UPS/Federal Express Postage; ($20). 301 Telephone Service Charges for local and long distance service; ($1,900). 302 Electrical Service Electric service; ($2,600). 304 Waterand Sewer Waterand sewerservice; ($200). 306 Special Services Contract labor; ($300). 512 Books and Records New materials to be added to division's collec- tion; ($200). 358 2004-05 ANNUAL BUDGET ~rr+' THE CI TY OF KERRVILLE, TEXAS GENERAL OBLIGATION DEBT SERVICE FUND FUND 50 ~'' The General Obligation Debt Service Fund, also known as an interest and sinking fund, is a special fund established to accountforthe accumulation and expenditure of resources for paymentof the ,,. principal and interest on tax support bonded debt. Bonded debt includes general obligation bonds, certificates of obligations and combination tax and revenue certificates of obligation. The principal source of revenue in the General Obligation Debt Service Fund is assessed property taxes as established by ordinance. Listed below are the outstanding bonded debt issues, the amount issued and the purpose for which theywere acquired. CombinationTaxand Revenue $ 905,000 New Police Building and Equipment Certificates of Obligation Series 1994 "'~"" CombinationTaxand Revenue $15,000,000 Streets, Drainage, ParkSystem, Water Certificates of Obligation and WastewaterSystem Improvements „~ Series 2002 ~r Budget Staff Notes: In January 2002, the City of Kerrville issued $15,000,000 in combination tax and revenue certificates of obligation. Debt service for this issue is provided byad valorem tax levy inaddition to a transferfrom thewater/sewer fund. The bond maturityscheduleforthe 2002 Combination Tax and Revenue Certificates of Obligation is shown in both portions of the debt service section. DEBT SERVICE FUNDS 359 THE C/TY OF KERRV/LLE, TEXAS G. O. DEBT SERVICE FUND BUDGET SUMMARY FUND 50 BEGINNING FUND BALANCE REVENUES: Operating Revenues Operating Transfers In TOTALREVENUES TOTAL FUNDS AVAILABLE EXPENDITURES: Operating Expenditures Operating Transfers Out TOTAL EXPENDITURES ENDING FUND BALANCE AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 $49,450 $55,818 $64,996 ($10,609) $61,191 345,319 346,612 730,736 709,787 707,765 0 0 0 0 0 345,319 346.612 730,736 709,787 707.765 394,769 402,430 795,732 699,178 768,956 338,951 337,434 806,341 637,987 674,502 0 0 0 0 0 338,951 337.434 806.341 637,987 674.502 $55,818 $64,996 ($10,609) $61,191 $94,454 360 2004-05 ANNUAL BUDGET G. O. DEBT SERVICE FUND REVENUE ANALYSIS ~r AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 ~r° 6100 TAXES 6111 Current Year Levy $323,856 $334,184 $631,656 $635,987 $636,265 ~r 6112 Prior Year Levy 11,854 5,835 8,168 8,200 8,000 6115 Penalty and Interest 5,748 3,905 6.317 3,600 3.500 Total 341,458 343,924 646,141 647,787 647,765 6900 MISCELLANEOUS 6911 Interest Revenue 3.861 2.688 84,595 62,000 60.000 Total 3,861 2,688 84,595 62,000 60,000 TOTAL REVENUES $345,319 $346,612 $730,736 $709,787 $707,765 THE C/TY OF KERRV/LLE, TEXAS DESCRIPTION OF REVENUE LINE ITEMS 6111 Current Year Levy Anticipated collection of ad valorem tax levy. The ordinance levying the ad valorem tax rate of $0.56325 per $100 value is in two compo- nents. Thefirstis$0.517817/$100valueand is used for general government purposes. The second tax rate component is $0.048433/$100 value and is used forthe payment of principal and interest on tax supported debt. The debt service portion of the tax rate is fu rther itemized at$0.010818/$100 valueforpaymentof princi- paland interest on the Series 1994 Combina- tion TaxandRevenue Bonds, $0.037447/$100 value for payment of principal and interest on the Series 2002 Combination Tax and Rev- enue Bonds, and $0.000168/$100 value for payment of paying agent fees. In fiscal year 2004-05, the City budgeted propertyvalues at $1,212,709,757, with a 98% estimated collec- tionrate. 6112 Prior Year Levy Collection of ad valorem property taxes due from previous levies. 6115 Penalty and Interesf I nterest charged on ad valorem taxes paid after the due date. 6911 Interest Revenue Interest received on demand account and in- vestmentsfrom financial institutions. The City uses a consolidated approach to investments. Interest is calculated monthly based on thefund contribution toward the consolidated invest- ment. DEBT SERVICE FUNDS 361 THE CI TY OF KERRV/LLE, TEXAS BONDED DEBT AS A PERCENTAGE OF THE TAX BASE 0.80 0.70 0.60 0.50 0.40 0.30 0.20 0.10 0.00 PERCENT 79 79 7~ 1~ 79 79 79 79 79 ~9 79 79 79 ?~ ?~ ?~ ?~ ?0 ?~ 8~ d'd' d'9 `9~ 9~ 9? `9u' `9St `9S `96' ~~ 9~ X99 OD 07 O? Ou' ~St ~S FISCAL YEAR ENDING 9/30 BONDED DEBT AS A PERCENTAGE OF THE TAX BASE Bonded debt isthetotal amountofgeneralobligation, taxsupportedcertificates ofobligation and refunding bonds issued bythe Cityof Kerrville. Debt as a percentage ofthe tax base is a standard measure of a city's abilityto repay its debt. Atfiscal yearend 2004-05, outstanding tax supported debtwill be $6,615,000 or0.55% ofthe total taxable assessed valuation. The two upward spikes reflect the impact on tax supported debt by the issuance of the Series 1994 and Series 2002 bonds. LEGAL DEBT LIMITATION No directfunded debt limitation is imposed on the Cityundercurrentstate laworthe CityCharter. 36Z 2004-05 ANNUAL BUDGET THE CI TY OF KERRV/LLE, TEXAS ~..r DEBT SERVICE REQUIREMENTS TO MATURITY Thousands Fiscal Year Total Debt Service err This Year's Requirement 2004-05 $573,604 Maximum Requirement 2004-05 573,604 NOTE: Debt service requirements include the tax supported portion (44.5%) of the Series 2002 debt service requirement. DEBT SERV/CE FUNDS 363 THE C/TY OF KERRV/LLE, TEXAS ACCT. NO. ACCOUNTNAME G. O. DEBT SERVICE FUND EXPENDITURE ANALYSIS ACTUAL ACTUAL ACTUAL 2000-01 2001-02 2002-03 300 MISCELLANEOUSSERVICES 306 Special Services Total DEBTISSUE Refunding Series 1991 C. O. Series 1994 C. O. Series 2002 Total TOTAL EXPENDITURES AMENDED APPROVED BUDGET BUDGET 2003-04 2004-05 1 796 973 1 470 2 000 2 000 1,796 973 1,470 2,000 2,000 209,375 209,063 203,125 201,876 0 127, 780 127, 398 126, 590 125, 346 128, 563 0 0 475.156 308.765 543.939 337.155 336.461 804.871 635.987 672.502 $338,951 $337,434 $806,341 $637,987 $674,502 BOND RATINGS Standard and Poor's Company A Moody's Investors Services A2 In January 2002, during the process of issuing the series 2002 Combination Tax and Revenue Certifi- cates of Obligation, these bond ratings remained unchanged. 364 2004-05 ANNUAL BUDGET ~. ~rrr ~r THE C/TY OF KERRVILLE, TEXAS BOND MATURITY SCHEDULE COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION SERIES 1994 POLICE DEPARTMENT BUILDING $905,000 PRINCIPAL INTEREST INTEREST TOTALPRINCIPAL BALANCE OF YEARENDING DUE DUE DUE ANDINTEREST PRINCIPAL SEPTEMBER30 FEBRUARY 15 FEBRUARY 15 AUGUST15 PAYMENTS OUTSTANDING 2005 $125,000 $3,563 $0 $128,563 $0 TOTAL $125,000 $3,563 $0 $128,563 DEBT SERVICE FUNDS 365 THE C/TY OF KERRVILLE, TEXAS BOND MATURITY SCHEDULE COMBINATION TAX AND- REVENUE SERIES 2002 STREETS, DRAINAGE, PARK SYSTEM, WATER AND WASTEWATER SYSTEM IMPROVEMENTS $15,000,000 PRINCIPAL INTEREST INTEREST TOTALPRINCIPAL BALANCE OF YEARENDING DUE DUE DUE ANDINTEREST PRINCIPAL SEPTEMBER 30 FEBRUARY 15 FEBRUARY 15 AUGUST 15 PAYMENTS OUTSTANDING 2005 300,000 346,928 342,053 988,980 14,700,000 2006 595,000 342,053 332,384 1,269,436 14,105,000 2007 615,000 332,384 320,853 1,268,236 13,490,000 2008 640,000 320,853 308,053 1,268,905 12,850,000 2009 665,000 308,053 293,921 1,266,974 12,185,000 2010 695,000 293,921 279,153 1,268,074 11,490,000 2011 725,000 279,153 262,840 1,266,993 10,765,000 2012 760,000 262,840 245,740 1,268,580 10,005,000 2013 795,000 248,740 225,865 1,269,605 9,210,000 2014 835,000 225,865 206,660 1,267,525 8,375,000 2015 875,000 206,660 186,098 1,267,758 7,500,000 2016 920,000 186,098 164,018 1,270,115 6,580,000 2017 965,000 164,018 140,375 1,269,393 5,615,000 2018 1,015,000 140,375 115,000 1,270,375 4,600,000 2019 1,065,000 115,000 88,375 1,268,375 3,535,000 2020 1,120,000 88,375 60,375 1,268,750 2,415,000 2021 1,175,000 60,375 31,000 1,266,375 1,240,000 2022 1,240,000 31,000 - 1,271,000 TOTAL $15,000,000 $3,952,688 $3,602,760 $22,555,448 366 2004-05 ANNUAL BUDGET THE C/TY OF KERRV/LLE, TEXAS REVENUE DEBT SERVICE FUND FUND 53 ~"` The Revenue DebtService Fund, also known as an interest and sinking fund, was established to account forthe accumulation and expenditure of resources for payment of principal and interest on long-term debt incurred in the provision of waterand wastewater service. The principal source of revenue in the Revenue Debt Service Fund is a transferfrom the Water/ SewerFund. Listed are the principal outstanding bonded debt issues currently held bythe Cityof Kerrvillewhich are supported bywaterand wastewater revenues, and the purpose forwhich theywere issued. ~""" Refunding Bonds Series 1995 $4,375,000 Refunded the Combination Taxand Revenue Certificates of Obligation Series 1986 and Series 1988 Refunding Bonds Series 1998 $7,725,000 Refunded the Utility System Revenue Bonds "~ Series 1978 and purchased the water treatment plant and dam CombinationTaxand Revenue $15,000,000 Streets, Drainage, Park System, Waterand Certificates of Obligation WastewaterSystemlmprovements Series 2002 "'"~"~ Budget Staff Notes: In January 2002, the Cityof Kerrville issued $15,000,000 in combination tax and revenue certificates of obligation. Debt service for this issue is provided byad valorem tax levy in addition to a transferfrom the water/sewer fund. The bond maturityscheduleforthe 2002 Combination Tax and Revenue Certificates of Obligation is shown in both portions of the debt service section. rr- DEBT SERV/CE FUNDS 367 THE CI TY OF KERRV/LLE, TEXAS REVENUE DEBT SERVICE FUND BUDGET SUMMARY FUND 53 BEGINNING FUND BALANCE REVENUES: Operating Revenues OperatingTransfers In TOTAL REVENUES TOTAL FUNDS AVAILABLE EXPENDITURES: Operating Expenditures Operating Transfers Out TOTAL EXPENDITURES ENDING FUND BALANCE AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 $1,372,824 $1,424,883 $1,444,173 $862,495 $1,074,862 113,253 62,914 62,914 183,470 185,000 1,495,334 1,462,973 1.462,973 1,950.284 2,085.886 1.608,587 1,525,887 1,525,887 2.133,754 2,270,886 2,981,411 2,950,770 2,970,060 2,996,249 3,345,748 1,556,528 1,506,597 2,107,565 1,921,387 2,081,092 0 0 0 0 0 1,556,528 1,506.597 2,107.565 1.921.387 2,081,092 $1,424,883 $1,444,173 $862,495 $1,074,862 $1,264,656 368 2004-05 ANNUAL BUDGET THE CI TY OF KERRV/LLE, TEXAS REVENUE DEBT SERVICE FUND REVENUE ANALYSIS ACCT. NO. ACCOUNT NAME 6400 CHARGES FOR SERVICES 6440 Impact Fees Total 6900 MISCELLANEOUS 6911 Interest Revenue Total 7000 OPERATINGTRANSFERS IN 7002 Water/Sewer Fund 7051 2002 Bond Fund Total TOTALREVENUES AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 113 253 62 914 62 914 55 000 55 000 113,253 62,914 62,914 55,000 55,000 0 0 0 128,470 130,000 0 0 0 128,470 130,000 1,495,334 1,462,973 1,462,973 1,932,488 2,085,886 0 0 0 17.796 0 1,495,334 1,462,973 1,462,973 1,950.284 2,085,886 $1,608,587 $1,525,887 $1,525,887 $2,133,754 $2,270,886 DESCRIPTION OF REVENUE LINE ITEMS 6440 Impact Fees Also known as capital recovery fees, impact fees are charged to all new construction re- questing atap into the sanitary sewer system and on all remodeling projectsthatwill result in an increased tap size. The city receives the majority of impact fees from residential pur- poses beginning with a fee of $500 for each newconnection. 6911 Interest Revenue Interest received on demand account and in- vestmentsfrom financial institutions. The city uses a consolidated approach to investments. Interestiscalculated monthlybasedonthefund contribution toward the consolidated invest- ment. 7002 Transferfrom Water/SewerFund Transferof funds from the Water/Sewer Fund for the payment of principal and interest on revenue debt. The annual water/sewertransfer will be adjusted to maintain the minimum re- quiredfund balance and also according to the amountof impactfee anticipated in the current fiscal yearin addition tothe impactfee revenue received over projected amounts in previous fiscal years. DEBT SERVICE FUNDS 369 THE CI TY OF KERRVILLE, TEXAS REVENUE DEBT SERVICE FUND TRANSFER REQUIREMENTS REFUNDING BONDS SERIES 1995 On February 15, 2005, a paymentwill be made for principal of $495,000 and a payment for interest of $39,148. On August 15, 2005, a payment will be made for interest of $26,896. Total payments in fiscal year 2004-05 will be $561,044. REFUND/NG SERIES 1998 On December 1, 2004, a paymentwill be made for principal of $835,000 and a payment for interest of $78,635. On June 1, 2005, apay- mentwillbemadeforinterestof$60,474. Total payments in fiscal year 2004-05 will be $974,109. Debt service for this issue will be offset by anticipated impact fee revenue, estimated at $55,000 in fiscal year 2004-05. During the first four months of FY 2004-05, $47,774.67 per month will be transferred from the Water/Sewer Fund to the Revenue Debt Service Fund. During the next six months of FY 2004-05, $49,066.00 per month will be transferred from the Water/Sewer Fund to the Revenue Debt Service Fund. During the next month of FY 2004-05, $43,132.00 will be transferred from the Water/ Sewer Fund tothe Revenue DebtService Fund. The total amount to be transferred will be 4 months @ $47,774.67 plus 6 months 49,066.00 plus 1 month @ $43,132.00 = $528,626.68. During the first two months of FY 2004-05, $82,689.17 per month will be transferred from the Water/Sewer Fund to the Revenue Debt Service Fund. During the next ten months of FY 2003-04, $50,495.67 per month will be transferred from the Water/Sewer Fund to the Revenue Debt Service Fund. Total amou ntto be transferred will be 2 months @ $82,689.17 plus 10 months @ 50,495.67 = $670,335.04. 370 2004-05 ANNUAL BUDGET THE CITY OF KERRVILLE, TEXAS COMBINATION TAX AND REVENUE CER- TIFICATES OFOBL/GATION SERIES 2002 On February 15, 2005, a paymentwill be made forprincipal in the amountof $300,000 ofwhich 55.5% or $166,500 is the responsibility of the water/sewerfund. In addition, on February 15, 2005, a payment will be made for interest of $346,928, of which 55.5% or $192,545.04 is the responsibilityofthewater/sewerfund. On August 15, 2005, a payment will be made for interest of $342,053, of which 55.5% or $189,839.42 is the responsibility of the water/ sewerfund. Total payments in fiscal year2004- 05 will be $988,980, of which 55.5% or $548,883.90 is the responsibility of the water/ sewerfund. Debt service for this issue will be offset by anticipated interest revenue, estimated at $70,000 in fiscal year 2004-05. During the firstfour months of FY 2004-05, one- twelfth ofthenext principal payment, plus one- sixth ofthe next interest payment, or$45,965.79 will betransferred from the Water/SewerFund. During the next six months of FY 2004-05, one- twelfth ofthe next principal payment, plus one- sixth ofthe next interest payment, or$59,158.61 will be transferred each month from the Water/ Sewer Fund. During the next month of FY 2004-05, one- twelfth ofthenext principal payment, plus one- sixth ofthe next interest payment, or$48,317.22 will be transferred from the Water/sewerfund. Total amount to be transferred will be four months @ $45,965.79 plus 6 months @ $59,158.61, plus one month @ $48,317.22$ _ $587,132.04. REVENUE DEBT SERVICE FUND TRANSFER REQUIREMENTS Series Series Series Month 1995 1998 2002 Total October 47,774.67 82,689.17 45,965.79 176,429.63 November 47,774.67 82,689.17 45,965.79 176,429.63 December 47,774.67 50,495.67 45,965.79 144,236.13 January 47,774.67 50,495.67 45,965.79 144,236.13 February 49,066.00 50,495.67 59,158.61 158,720.28 March 49,066.00 50,495.67 59,158.61 158,720.28 April 49,066.00 50,495.67 59,158.61 158,720.28 May 49,066.00 50,495.67 59,158.61 158,720.28 June 49,066.00 50,495.67 59,158.61 158,720.28 July 49,066.00 50,495.67 59,158.61 158,720.28 August 43,132.00 50,495.67 48,317.22 141,944.89 September 0.00 50.495.67 0.00 50.495.67 Total 528,626.68 670,335.04 587,132.04 1,786,093.76 '~r•' DEBT SERVICE FUNDS 371 THE CI TY OF KERRV/LLE, TEXAS REVENUE DEBT SERVICE FUND DEBT SERVICE REQUIREMENTS TO MATURITY Thousands $2,500 $2,000 $1,500 $1,000 $500 $0 FISCAL YEAR ®Series 1995 Series 1998 Series 2002 Fiscal Year Total Debt Service This Year's Requirement 2004-05 $2,084,037 Maximum Requirement 2004-05 2,084,037 372 2004-05 ANNUAL BUDGET FY 05 FY 07 FY 09 FY 11 FY 13 FY 15 FY 17 FY 19 FY 21 FY 06 FY 08 FY 10 FY 12 FY 14 FY 16 FY 18 FY 20 FY 22 err THE CI TY OF KERRV/LLE, TEXAS REVENUE DEBT SERVICE FUND EXPENDITURE ANALYSIS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 '~w DEBTISSUE Refunding Series 1995 $607,183 $546,965 $546,773 $564,814 $561,044 Series 1998 948,408 958,658 967,208 969,164 974,109 C. O. Series 2002 0 0 592,610 385,090 543,939 Transferto Fund 51 0 0 0 319 0 '~ir+` Paying Agent Fees 937 974 974 2,000 2,000 TOTAL EXPENDITURES $1,556,528 $1,506,597 $2,107,565 $1,921,387 $2,081,092 BOND RATINGS "~` Standard and Poor's Company A Moody's Investors Services A2 err In January 2002, during the process of issuing the series 2002 the water/sewer portion of the City of Kerrville debt """~ ratings from Standard and Poor's Companyincreasedfyom an A- to an A. DEBT SERVICEFUNDS 373 THE CI TY OF KERRV/LLE, TEXAS BOND MATURITY SCHEDULE REFUNDING BONDS SERIES 1995 $4,375,000 PRINCIPAL INTEREST INTEREST TOTAL PRINCIPAL BALANCE OF YEAR ENDING DUE DUE DUE ANDINTEREST PRINCIPAL SEPTEMBER 30 FEBRUARY 15 FEBRUARY 15 AUGUST 15 PAYMENTS OUTSTANDING 2005 $495,000 $39,148 $26,896 $561,044 $1,060,000 2006 535,000 26,896 13,388 575,284 525,000 2007 525,000 13,388 - 538,388 - TOTAL $1,555,000 $79,431 $40,284 $1,674,715 374 2004-05 ANNUAL BUDGET Irv ~ilr+ *`r- vim,, ~r+ THE CI TY OF KERRV/LLE, TEXAS BOND MATURITY SCHEDULE REVENUE REFUNDING BONDS SERIES 1998 $7,725,000 PRINCIPAL INTEREST INTEREST TOTALPRINCIPAL BALANCE OF YEAR ENDING DUE DUE DUE AND INTEREST PRINCIPAL SEPTEMBER30 DECEMBER1 DECEMBER1 JUNE1 PAYMENTS OUTSTANDING 2005 $835,000 $78,635 $60,474 $974,109 $2,655,000 2006 485,000 60,474 49,683 595,156 2,170,000 2007 505,000 49,683 38,320 593,003 1,665,000 2008 530,000 38,320 26,395 594,715 1,135,000 2009 555,000 26,395 13,630 595,025 580,000 2010 580,000 13,630 - 593,630 - TOTAL $3,490,000 $267,136 $188,501 $3,945,638 DEBT SERVICE FUNDS 375 THE C/TY OF KERRVILLE, TEXAS BOND MATURITY SCHEDULE _ COMBINATION TAX AND REVENUE SERIES 2002 STREETS, DRAINAGE, PARK SYSTEM, WATER AND WASTEWATER SYSTEM IMPROVEMENTS $15,000,000 PRINCIPAL INTEREST INTEREST TOTALPRINCIPAL BALANCE OF YEARENDING DUE DUE DUE ANDINTEREST PRINCIPAL SEPTEMBER 30 FEBRUARY 15 FEBRUARY 15 AUGUST 15 PAYMENTS OUTSTANDING 2005 $300,000 $346,928 $342,053 $988,980 $14,700,000 2006 595,000 342,053 332,384 1,269,436 14,105,000 2007 615,000 332,384 320,853 1,268,236 13,490,000 2008 640,000 320,853 308,053 1,268,905 12,850,000 2009 665,000 308,053 293,921 1,266,974 12,185,000 2010 695,000 293,921 279,153 1,268,074 11,490,000 2011 725,000 279,153 262,840 1,266,993 10,765,000 2012 760,000 262,840 245,740 1,268,580 10,005,000 2013 795,000 248,740 225,865 1,269,605 9,210,000 2014 835,000 225,865 206,660 1,267,525 8,375,000 2015 875,000 206,660 186,098 1,267,758 7,500,000 2016 920,000 186,098 164,018 1,270,115 6,580,000 2017 965,000 164,018 140,375 1,269,393 5,615,000 2018 1,015,000 140,375 115,000 1,270,375 4,600,000 2019 1,065,000 115,000 88,375 1,268,375 3,535,000 2020 1,120,000 88,375 60,375 1,268,750 2,415,000 2021 1,175,000 60,375 31,000 1,266,375 1,240,000 2022 1,240,000 3 i ,000 - 1,2 7 i ,000 TOTAL $15,000,000 $3,952,688 $3,602,760 $22,555,448 376 2004-05 ANNUAL BUDGET ~irr THE CI TY OF KERRVILLE, TEXAS GARAGE FUND FUND 03 The Garage Fund is an internal service fund established to account for the costs of operating a maintenancefacilityforvehiclesandequipmentused by otherCitydepartments. ~""" In orderto perpetuate itself, a monthlycharge is assessed forvehicte maintenance. The Garage Fund does not charge amark-up for parts for repairs orforgasoline to userdepartments. ~,.,- Thefollowing graphs illustratethe majorrevenue sources and expenditure categoriesforFY2004- 05: ~r.- ~rr+' ~r- v~r REVENUES Parts/Oil Products ~n n oi° Maintenance Contracts 79.6% EXPENDITURES Personnel 65.3% ~ ~,_ . a.._ d~ Supplies 2.7% 23.3% Capital 3.9% Misc. 4.9% M/SCELLANEOUS FUNDS 377 THE C/TY OF KERRV/LLE, TEXAS BEGINNING FUND BALANCE REVENUES: Operating Revenues OperatingTransfers In TOTAL REVENUES TOTAL FUNDS AVAILABLE EXPENDITURES: Operating Expenditures Operating Transfers Out TOTAL EXPENDITURES ENDING FUND BALANCE GARAGE FUND BUDGET SUMMARY FUND 03 AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 $18,132 ($4,613) $24,959 $52,854 $49,911 241,968 299,925 302,737 305,945 318,887 0 0 0 0 0 241,968 299.925 302.737 305,945 318,887 260,100 295,312 327,696 358,799 368,798 264,553 270,193 274,243 308,168 316,272 160 160 600 720 36,713 264,713 270,353 274,842 308,888 352,985 ($4,613) $24,959 $52,854 $49,911 $15,813 378 2004-05 ANNUAL BUDGET i+~r+ THE CITY OF KERRV/LLE, TEXAS REVENUE ANALYSIS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 6400 CHARGES FOR SERVICES " 6411 Sale of Parts $60,813 $73,044 $68,332 $70,000 $70,000 6412 Maintenance Contracts 181,073 226,762 234,405 235,945 248,887 6413 Sale of Oil Products 82 119 0 0 0 ''~` Total 241,968 299,925 302.737 305,945 318,887 TOTAL REVENUES $241,968 $299,925 $302,737 $305,945 $318,887 +~rr~ DESCRIPTION OF REVENUE LINE ITEMS 6411 Sale of Parts 6412 Maintenance Charges Charges to departments for parts used from Annual charge for maintenance of vehicles, r Garageinventorytorepairvehicles. Parts are includesanylaborrequiredtorepairvehiclesor charged at cost. equipment. Maintenance charges are calcu- lated annually based on vehicle orequipment ~rr type and age. err M/SCELLANEOUS FUNDS 379 THE CI TY OF KERRV/LLE, TEXAS DEPARTMENT -Finance and Services DIVISION -Garage DIVISION NUMBER - 03-895 DIVISION DESCRIPTION: The City Garage is charged with the proper care and maintenance of City owned vehicles and equipment. Vehicles and equipment are scheduled on a priority basis, with repairs for emergency ve- hicles taking precedence over vehicles of a non-emergencytype. The Garage maintains a small inventory of parts, fuels, oils and tires, and purchases the majority of parts on an as needed basis. The City Garagefalls underthe supervision of the Purchasing Agent in the Finance and Ser- vices Department. PERSONNEL SCHEDULE: EMPLOYEETITLE HIGHLIGHTS OF FISCAL YEAR 2003-04: • Built new shed for used oil storage. • Updated Alldata System. • Added service reels for oil and grease to improve production. DIVISION FIVE-YEAR GOALS: • Add 32 x 60to garage to house laddertruck for service and repair. • Add storage room. 2004-05 OBJECTIVES: • Add carport to put City of Kerrville vehicles underforprotection. • Add 15,000 Ib service lift. • Add 4 tanks to buy oil by bulk. • Increasedollarturnover. NUMBER OF BUDGETED POSITIONS FY FY FY FY FY 00-01 01-02 02-03 03-04 04-05 APPROVED SALARY GRADE Superintendent 1 1 1 1 1 23 Heavy Equipment Mechanic 1 1 1 1 1 55 Mechanic 2 2 2 2 2 54 TOTALFULLTIMEPOSITIONS 4 4 4 4 4 TOTAL PARTTIME POSITIONS 0 0 0 0 0 2004-05 STAFFING CHANGES: None. 380 2004-05 ANNUAL BUDGET THE C/TY OF KERRV/LLE, TEXAS EX PENDITU RE ANALYSIS DEPARTMENT Finance DIVISION Garage '"~" DIVISION NUMBER 03-895 AMENDED APPROVED '~'° ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 ~"' 000 PERSONNELSERVICES 001 Salaries and Wages $112,051 $116,640 $118,051 $123,587 $126,662 004 Longevity 2,744 3,172 2,920 2,968 2,968 '~" 005 Social Security 8,126 8,561 8,089 9,682 9,917 006 Retirement 13,969 14,586 14,481 15,414 15,789 007 Group Insurance 28,822 23,429 26,839 28,476 28,476 008 Workers Compensation Ins. 2,712 2,314 643 3,481 809 010 Professional Development 0 0 0 275 650 Total 168,424 168,702 171,023 183,883 185,271 100 SUPPLIESAND MATERIALS 101 Office Supplies 255 368 320 315 305 102 Small Tools & Equipment 1,176 1,321 6,253 1,125 1,105 103 Chemical & Medical Supplies 1,084 1,346 1,052 1,385 1,350 104 Fuel & Oil Supplies 625 686 1,057 871 1,218 105 Food Supplies 414 361 534 395 395 106 Janitorial Supplies 1,749 1,401 1,128 1,750 1,725 107 Wearing Apparel 1,539 1,177 1,165 1,300 1,300 ~"' 110 Postage/UPS/Federal Express 10 0 70 52 50 115 Portable Buildings/Additions 0 0 0 0 2,000 Total 6,852 6,660 11,579 7,193 9,448 200 MAINTENANCEANDREPAIRS 202 Buildings and Structures 569 439 1,090 1,365 1,365 '~"""' 204 Parts -City Garage 65,184 73,762 74,886 78,225 78,000 206 Instruments & Apparatus 1,795 1,553 2,887 2,795 2,325 212 Repairs -Not City Garage 48 38 48 50 50 ~'~"' Total 67,596 75,792 78,911 82,435 81,740 300 MISCELLANEOUS SERVICES `~""` 301 TelephoneSenrice 28 20 31 30 30 302 Light and Power 3,468 2,709 2,961 3,150 3,150 303 NaturalGas 2,671 1,146 2,144 2,250 2,175 304 Water and Sewer 509 527 404 595 580 306 Special Services 447 423 354 745 655 307 Insurance 1,338 1,417 1.379 1.617 1.617 `~""" Total 8,461 6,241 7,273 8,387 8,207 r+` M/SCEL LANEOUS FUNDS 381 THE CITY OF KERRV/LLE, TEXAS Garage Fund Expenditure Analysis (cont.) AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 400 SUNDRYCHARGES 405 OtherCharges 117 0 0 0 0 430 Depreciation 13.103 12,800 0 0 0 Total 13,220 12,800 0 0 0 500 CAPITALOUTLAY 502 Buildings and Structures 0 0 0 995 0 503 Motor Vehicles 0 0 0 18,856 0 504 Machinery, Tools & Equipment 0 0 5,457 6.419 31,606 Total 0 0 5,457 26,270 31,606 900 OPERATINGTRANSFERSOUT 901 General Fund 0 0 0 0 22,100 902 Water/Sewer Fund 0 0 0 0 8,902 912 Kerrville Schreiner Park Fund 0 0 0 0 2,054 914 GolfCourseFund 0 0 0 0 479 925 Landfill Operations Fund 0 0 0 0 578 930 EMS Fund 0 0 0 0 1,880 990 Insurance Reserve 160 160 600 720 720 Total 160 160 600 720 36,713 TOTAL EXPENDITURES $264,713 $270,353 $274,842 $308,888 $352,985 QE~~RIPTIQN QF ~XPERIQITIJRES 008 Workers Compensafion Premiumforworkerscompensationinsurance fordivision employees; ($809). 102 Small Tools and Equipment Grinders, drills, welding rods and miscella- neoustools; ($1,105). 010 Professional Development Training seminars on vehicles and equipment with meetings ortraining videos; ($650). 101 Office Supplies Work order forms, repair order forms, inkjet printer cartridges, copy paper; ($305). 103 Chemical and Medical Supplies Fire extinguishers inspections, first aid sup- plies,soap, oxygen forcutting torch; ($1,350). 104 Fuel and Oil Supplies Oil, hydraulic oil, antifreeze, grease, fuel for departmentvehicles; ($1,218). ,382 2004-05 ANNUAL BUDGET ~r+` THE CI TY OF KERRVILLE, TEXAS 105 Food Supplies Coffee supplies; ($395). 106 Janitorial Supplies Floor cleaning supplies, shop towels, rugs, fendercovers, paperproducts; ($1,725). 107 Wearing Apparel Uniforms, safety gear, hard hats, vests; ($1,300). 110 Postage/UPS/Federal Express Postage charges; ($50). 115 Portable Buildings/Building Additions Add shed to garage; ($2,000). 202 Buildings and Structures Maintenance Repairs on garage building; ($1,365). 204 Parts -City Garage Parts to repair vehicles and equipment; ($78,000). 206 Instruments & Apparatus Maintenance Annual update forAlldata, $1,500; annual up- date for Mac Mentor Scan tool, $600; DVD update, $225; ($2,325). 212 Repairs -Not City Garage Annual vehicle inspection stickers; ($50) 301 Telephone Service Long distance service; ($30). 302 Light and Power Electricity service; ($3,150). 303 Natural Gas Natural gas heating service; ($2,175). 304 Waterand Sewer Waterand sewerservice; ($580). 306 Special Services Disposal of tires, antifreeze, oil filters, waste oil; ($655). 307 Insurance Garage Fund portion of general liability and property premiums; ($1,617). 504 Machinery, Tools and Equipment Free standing liftforvehiclesand equipment, $12,950; bulk oil tanks with concrete pad, $18,656; ($31,606). 901 Transferto General Fund Return of equity; ($22,100). 902 Transferto Water/SewerFund Return of equity; ($8,902). 912 Transfer to Kerrville Schreiner Park Fund Return of equity; ($2,054). 914 Transferto Golf Course Fund Return of equity; ($479). 925 Transferto Landfill Operations Fund Return ofequity; ($578). 930 Transferto EMS Fund Return of equity; ($1,880). 990 Transferto Insurance Reserve Fund Transferto I nsurance Reserve Fund for partici- pation in City's risk pool; ($720). MISCELLANEOUS FUNDS 383 THE C/TY OF KERRVILLE, TEXAS POLICE -SPECIAL PROGRAMS FUND FUND 07 The Police -Special Programs Fund was created to separately accountforfunds received and expended for special police programs as follows: • Program Income (TPC) -Program income received underthe Texas Penal Code, to be spentfor police equipment. • Child Safety- Funds received forthe supportofthe DARE program. Thesefunds mayonly be spentforchild safety related programs such as the Starkey ElementarySchool crossing guard, the DARE education program and fire safety education program. • Donations, Undesignated -Funds received as donations to be spent at the discretion of the Police Chief. • Charity Ball Grant- Funding from the Charity Ball grant to support expenditures forthe special operations unit. The following graphs illustrate the total funds available for each program and the budgeted expenditures infiscal year2004-05: REVENUES EXPENDITURES Program Income 99.0% I .~' t ~~ .~ tJ < '~ } ry, ~ r r'r {' o r. ' ~ ~~ ~_ ~~ ~ _ ~. Child Safety/Donations 1.0% 384 2004-05 ANNUAL BUDGET ~"` THE CI TY OF KERRV/LLE, TEXAS POLICE -SPECIAL PURPOSE FUND ""~` BUDGET SUMMARY FUND 07 ~r. '~' ~r err ~r ~,- BEGINNING FUND BALANCE REVENUES: Operating Revenues Operating Transfers In TOTAL REVENUES TOTAL FU NDS AVAILABLE EXPENDITURES: Operating Expenditures Operating Transfers Out TOTAL EXPENDITURES ENDING FUND BALANCE AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 $122,508 $98,604 $57,808 $51,922 $9,096 43,870 44,506 129,694 14,035 15,150 0 0 1,105 0 0 43,870 44,506 130,799 14,035 15,150 166,378 143,110 188,607 65,957 24,246 67,774 84,165 136,685 56,861 23,000 0 1,137 0 0 0 67,774 85.302 136,685 56.861 23,000 $98,604 $57,808 $51,922 $9,096 $1,246 M/SCEL LANEOUS FUNDS 385 THE CI TY OF KERRI//LLE, TEXAS POLICE -SPECIAL PURPOSE FUND REVENUE ANALYSIS ACCT. NO. ACCOUNT NAME 01 PROGRAM INCOME (TPC): 6313 State Comptroller 6502 Bullet Proof Vests Program 6517 LLEBG -Grant 01-8549 6908 Program Income Total AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 $4,261 $0 $0 $0 $0 0 0 2,400 0 0 0 29,412 0 0 0 25.493 12,678 20.192 11,000 15.000 29,754 42,090 22,592 11,000 15,000 02 CHILD SAFETY 6906 DARE/GREAT 6,436 6911 Interest Revenue 7,427 Total 13,863 04 DONATIONS-UNDESIGNATED: 6909 Donations 253 Total 253 05 ENHANCED COMMUNICATIONS PROGRAM 7001 Transferfrom General Fund 0 Total 0 06 CHARITYBALLGRANT 6921 Charity Ball Grant 0 Total 0 TOTAL REVENUES $43,870 536 540 1,485 0 1,879 562 150 50 2,415 1,102 1,635 50 2 40,000 1.400 100 2 40,000 1,400 100 0 1,105 0 0 0 1,105 0 0 0 66.000 0 0 0 66,000 0 0 $44,506 $130,799 $14,035 $15,150 DESCRIPTION OF REVENUE LINE ITEMS Program Income (TPC): 01-6908 Program Income Funds received from the sale of seized prop- erty asrestricted undertheTexas Penal Code. Child Safety: 02-6911 Interest Revenue Interest received on demand account and in- vestmentsfrom financial institutions. The City uses a consolidated approach to investments. Interestiscalculated monthlybased onthefund contribution toward the consolidated invest- ment. 386 2004-05 ANNUAL BUDGET ~'" THE CI TY OF KERRV/LLE, TEXAS POLICE -SPECIAL PURPOSE FUND EXPENDITURE ANALYSIS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 01 PROGRAMINCOME(TPC}: 010 Professional Development $0 $382 $1,036 $979 $0 ~,, 101 OfficeSupplies 780 0 0 0 0 102 Small Tools and Equipment 4,914 15,380 7,885 3,970 0 306 Special Services 0 0 3,897 500 0 313 Hire of Equipment 0 0 0 4,313 0 405 OtherCharges 0 119 2,000 8,000 5,000 503 Motor Vehicles 0 0 26,995 0 16,000 ~,;~„ 504 Mach., Tools & Equip. Capital 565 18,158 15,420 26,333 0 505 Office Equipment Capital 0 10,140 4,597 6,530 0 506 Inst. & Apparatus Capital 10,585 26,515 0 0 0 Total 16,844 70,694 61,828 50,625 21,000 +wn+ 02 CHILD SAFETY: ,,; 010 Professional Development 1,644 1,017 280 0 1,000 101 Office Supplies 139 38 0 0 0 108 Other Supplies 2,790 3,167 3,670 1,089 1,000 ~,, 503 Motor Vehicles 17,330 0 0 0 0 Total 21,903 4,222 3,950 1,089 2,000 03 CRIMEAWARENESS/PREVENTION 010 Professional Development (459) 0 0 0 0 102 Small Tools and Equipment 2,308 7,644 413 0 0 111 ComputerSoftware 2,000 0 0 0 0 217 Software Maintenance 3,235 0 0 0 0 504 Mach., Tools & Equip. Capital 2,925 0 5,272 0 0 ~,,.. 506 Instruments & Apparatus Capital 15,995 857 0 0 0 514 Grant Expenses 0 0 3.983 0 0 Total 26,004 8,501 9,668 0 0 04 UNDESIGNATED DONATIONS: 108 OtherSupplies 845 748 990 551 0 ;;yam,: 504 Mach., Tools & Equip. Capital 2.178 0 0 0 0 Total 3,023 748 990 551 0 M/SCELLANEOUS FUNDS 387 THE C/TY OF KERRV/LLE, TEXAS Police -Special Purpose Fund Expenditure Analysis (cont.) AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 06 CHARITY BALL GRANT 010 Professional Development 0 0 325 3,991 0 102 Small Tools and Equipment 0 0 8,179 114 0 212 Repairs -Not City Garage 0 0 37,350 492 0 504 Machinery, Tools and Equipment 0 0 12,416 0 0 505 Office Equipment Capital 0 0 1.979 0 0 Total 0 0 60,249 4,597 0 900 OPERATINGTRANSFERSOUT 902 Water/Sewer Fund 0 263 0 0 0 940 Sales Tax Improvements Fund 0 471 0 0 0 942 Sales Tax Bond Fund 0 403 0 0 0 Total 0 1,137 0 0 0 TOTAL EXPENDITURES $67,774 $85,302 $136,685 $56,861 $23,000 DESCRIPTION OF EXPENDITURES PROGRAM INCOME: CHILD SAFETY: 405 Other Charges 010 Professional Development Aid in obtaining information unavailablethrough School resource officertraining; ($1,000). normal channels and in the recovery of stolen property; ($5,000). 108 Other Supplies School resource officersupplies; ($1,000). 503 Motor Vehicles PurchasevanfromIibrary; ($16,000). 388 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS PARKLAND DEDICATION FUND FUND 08 The Parkland Dedication Fund was created to account for monies collected from contractors of all new residential units forthe purchase and development of future park land. ~ Revenueisseparatedaccordingtothelocationoftheresidentialunit,eastorwestofSidneyBaker Street. Purchase of park land orthe development of existing parks are also separated according to the location of the property, east or west of Sidney Baker Street. """"" PARKLAND DEDICATION FUND BUDGET SUMMARY '' FUND 08 AMENDED APPROVED err ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 +r BEGINNING FUND BALANCE $132,914 $166,827 $183,341 $22,793 $97,630 REVENUES: Operating Revenues 37,850 22,522 19,500 74,837 17,000 Operating Transfersln 0 0 0 0 0 TOTAL REVENUES 37,850 22,522 19.500 74,837 17,000 ;~ TOTALFUNDSAVAILABLE 170,764 189,349 202,841 97,630 114,630 EXPENDITURES: Operating Expenditures 3,937 4,365 15,048 0 25,000 , Operating Transfers Out 0 1,643 165,000 0 89,630 ,~ TOTAL EXPENDITURES 3,937 6,008 180,048 0 114,630 ~_ ENDING FUND BALANCE $166,827 $183,341 $22,793 $97,630 $0 M/SCELLANEOUS FUNDS 389 THE CI TY OF KERRV/LLE, TEXAS PARKLAND DEDICATION FUND REVENUE ANALYSIS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 6200 LICENSESANDPERMITS 6242 Parkland Fee -East $11,875 $11,775 $11,475 $10,000 $10,000 6243 Parkland Fee -West 16,100 6,550 6,075 6,500 6,500 6244 Designated Donations 0 0 0 57,837 0 Total 27,975 18,325 17,550 74,337 16,500 6900 MISCELLANEOUS REVENUE 6911 Interest Revenue 9,875 4,197 1.950 500 500 Total 9,875 4,197 1,950 500 500 TOTAL REVENUES $37,850 $22,522 $19,500 $74,837 $17,000 DESCRIPTION OF REVENUE LINE ITEMS 6242 Parkland Dedication Fee -East Monies collected from contractors building new residential units on the east side of Sidney Baker Street. 6243 Parkland Dedication Fee -West Monies collected from contractors building new residential units on the west side of Sidney Baker Street. 6911 Interest Interest received on demand account and in- vestmentsfrom financial institutions. The City uses a consolidated approach to investments. Interest is calculated monthly based on the fund contribution toward the consolidated invest- ment. 390 2004-05 ANNUAL BUDGET THE CI TY OF KERRV/LLE, TEXAS PARKLAND DEDICATION FUND EXPENDITURE ANALYSIS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNTNAME 2000-01 2001-02 2002-03 2003-04 2004-05 200 MAINTENANCEAND REPAIRS 202 Buildings and Structures ~ ~0 ~0 ~0 25 000 Total 0 0 0 0 25,000 600 CAPITALIMPROVEMENTPROJECTS 601 Unspecified Capital Improvement 0 0 14,040 0 0 602 Tennis/Golf Restrooms 3,937 4.365 1,008 0 0 Total 3,937 4,365 15,048 0 0 900 OPERATINGTRANSFERSOUT 902 Water/Sewer Fund 0 380 0 0 0 940 Sales TaxlmprovementsFund 0 681 0 0 0 942 Sales Tax Bond Fund 0 582 0 0 0 970 General Project Accounting Fund 0 0 165,000 0 89.630 Total 0 1,643 165.000 0 89,630 TOTAL EXPENDITURES $3,937 $6,008 $180,048 $0 $114,630 ~`"` DESCRIPTION OF EXPENDITURES 202 Buildings and Structures Maintenance 970 Transfer to Project Accounting Fund Resurfacetenniscourts; ($25,000). For park improvement projects, includes $42,000 contribution to Singing Winds restroom facility project; ($89,630). M/SCELLANEOUS FUNDS 391 THE C/TY OF KERRVILLE, TEXAS SOFTBALL FUND FUND 13 The Softball Fund was created to accountfor monies collected from the softball league players. These funds may only be used for umpire services, softball trophies and awards, and major improvements at the softball fields. The City hasfourlighted softball fields. These are Singing Winds complexfieldnumbers 1, 2 and 3, and Carver Parkfield. The Cityalso has several non-lighted softball fields and many practice fields. The Recreation Department (General Fund) is charged with the maintenance ofthe softball fields and coordination of the league games and tournaments. Softball leagues include "Men's", "Women's" and "Co-Ed". SOFTBALL FUND BUDGET SUMMARY FUND 13 AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 BEGINNING FUND BALANCE $36,747 $35,087 $39,727 $43,128 $51,561 REVENUES: Operating Revenues 16,804 13,722 15,592 18,831 15,650 OperatingTransfers In 0 0 0 0 0 TOTAL REVENUES 16,804 13,722 15,592 18.831 15,650 TOTAL FUNDS AVAILABLE 53,551 48,809 55,319 61,959 67,211 EXPENDITURES: Operating Expenditures 18,464 8,645 12,191 10,398 10,400 OperatingTransfersOut 0 437 0 0 38.000 TOTAL EXPENDITURES 18,464 9,082 12,191 10,398 48,400 ENDING FUND BALANCE $35,087 $39,727 $43,128 $51,561 $18,811 392 2004-05 ANNUAL BUDGET '`"' THE CI TY OF KERRVILLE, TEXAS REVENUE ANALYSIS ACCT. NO. ACCOUNTNAME 6400 CHARGESFORSERVICES 6450 Field/Light Use Fees 6463 Softball -Player Fees 6464 Team Registration Fees 6465 Soccer -Player Fees 6466 Soccer -Team Registration Total 6900 MISCELLANEOUS REVENUE 6911 Interest Revenue Total TOTALREVENUES AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 $1,125 $320 $720 $980 $1,000 2,203 1,872 2,651 3,150 2,200 9,229 10,047 10,043 12,901 10,000 250 235 975 550 600 1,355 320 690 900 1,500 14,162 12,794 15,079 18,481 15,300 2.642 928 513 350 350 2.642 928 513 350 350 16 804 13 722 15 592 18 831 15 650 DESCRIPTION OF REVENUE LINE ITEMS '' 6450 Field/Light Use Fees 6466 Soccer -Team Registration Fee to rent softball fields for tou rnament play Fees charged to soccerteams for league play. and for use of field lights for night play. 6911 Interest 6463 Softball Players Fee Interest received on demand account and in- '` $5.00 fee charged to each player in a softball vestments from financial institutions. The City league. uses a consolidated approach to investments. Interest is calculated monthly based on thefund 6464 Team Registration Fees contribution toward the consolidated invest- Feescharged tosoftball teams for league play. ment. 6465 Soccer -Player Fees Fees charged to each player in a soccerleague. ~.• M/SCELLANEOUS FUNDS 393 THE C/TY OF KERRVILLE, TEXAS SOFTBALL FUND EXPENDITURE ANALYSIS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 SOFTBALUBASEBALLEXPENSES 202 Buildings and Structures $486 $0 $0 $200 $400 209 Irrigation System 0 851 442 1,000 1,000 306 Special Services 9,478 7,794 11,504 9,000 9,000 316 Awards 0 0 245 198 0 502 Buildings & Structures Capital 8.500 0 0 0 0 Total 18,464 8,645 12,191 10,398 10,400 OPERATING TRANSFERS OUT 902 Water/Sewer Fund 0 101 0 0 0 940 Sales Tax Improvements Fund 0 181 0 0 0 942 Sales Tax Bond Fund 0 155 0 0 0 970 Project Accounting Fund 0 0 0 0 38.000 Total 0 437 0 0 38.000 TOTAL EXPENDITURES $18,464 $9,082 $12,191 $10,398 $48,400 DESCRIPTION OF EXPENDITURES 202 Buildings and Structures Maintenance Repairs to scoreboards; ($400). 209 Irrigation System Maintenance Replacement ofsprinklerheadsforallsoftbaIl fields, hired maintenanceforsprinklersystems; ($1,000). 306 Special Services Umpire services, reimbursed by league regis- trationfees; ($9,000). 970 Transfer to Project Accounting Fund Singing Winds Park restroom facility, partially funded by Parkland Dedication Fund. Total projectcostestimated at$80,000with balance ($42,000) to be paid by Parkland Dedication Fund; ($38,000). 394 2004-05 ANNUAL BUDGET .r THE CI TY OF KERRVILLE, TEXAS ARCADIA THEATER FUND FUND 16 +~.r The Arcadia Theater Fund was created in FY2004 to account for monies and expenses related to the Arcadia Theater. The theaterwas built in 1926, and the City acquired this historic building onJanuary27,2004,alongwiththefinancialholdingsofthethenArcadiaTheaterGroup. Current ~ plans are to renovate the building as a multi use facility. ARCADIA THEATER FUND BUDGET SUMMARY FUND 16 AMENDED APPROVED BUDGET BUDGET 2003-04 2004-05 BEGINNING FUND BALANCE $0 $18,688 REVENUES: Operating Revenues 19,030 35 Operating Transfersln 0 0 TOTAL REVENUES 19.030 35 TOTAL FUNDS AVAILABLE 19,030 18,723 EXPENDITURES: Operating Expenditures 342 20 Operating Transfers Out 0 0 TOTAL EXPENDITURES 342 20 ENDING FUND BALANCE $18,688 $18,703 rr M/SCELLANEOUS FUNDS 395 THE C/TY OF KERRVILLE, TEXAS ARCADIA THEATER FUND REVENUE ANALYSIS AMENDED APPROVED ACCT. BUDGET BUDGET NO. ACCOUNT NAME 2003-04 2004-05 6500 GRANT REVENUE 6450 ArcadiaTheaterGroup 19 000 ~0 Total 19,000 0 6900 MISCELLANEOUS REVENUE 6911 Interest Revenue 30 35 Total 30 35 TOTAL REVENUES $19,030 $35 DESCRIPTION OF REVENUES 6501 Arcadia Theater Group Proceeds receivedfromArcadiaTheaterGroup on acquisition ofthe building. 6911 Interest Revenue Interest received on demand account and in- vestmentsfrom financial institutions. The City uses a consolidated approach to investments. Interest is calculated monthly based on thefund contribution toward the consolidated invest- ment. 396 2004-05 ANNUAL BUDGET ~r THE C/TY OF KERRV/LLE, TEXAS ARCADIA THEATER FUND EXPENDITURE ANALYSIS AMENDED APPROVED ACCT. BUDGET BUDGET NO. ACCOUNT NAME 2003-04 2004-05 100 SUPPLIES AND MATERIALS 102 Small Tools and Equipment 59 Total 59 0 300 MISCELLANEOUS SERVICES 301 Telephone Service 100 0 304 Waterand Sewer 20 20 307 Insurance 127 0 313 Hire of Equipment 36 0 Total 283 20 TOTAL EXPENDITURES $342 $20 ~r DESCRIPTION OF EXPENDITURES 304 Waterand Sewer Waterand sewerutility; ($20). M/SCELLANEOUS FUNDS 397 THE C/TY OF KERRV/LLE, TEXAS HOTEL/MOTEL OCCUPANCY TAX FUND FUND 20 The Hotel/Motel OccupancyTax Fund is an agencyfund established to accountforall revenues and expenditures related to the hotel/motel occupancytax received bythe City. The primarysourceof revenuewithin the Hotel/Motel OccupancyTax Fund aretaxes levied against hotel/motel room rental. Existing legislation stipulates thatfunds derived from the occupancytax must be used to promote the City as well as provide funding forthe arts, historical preservation projects and maintenance of convention centerorauditorium facilities. The following graph summarizes the revenue sources and expenditure categories for FY2004-05. R~\/~NIIGC EXPENDITURES Interest 0.2% Promotion 84.1% ~ r'~ ~- __. ^~ Arts 15.9% 398 2004-05 ANNUAL BUDGET Occupancy Tax 99.8% ~r THE CI TY OF KERRV/LLE, TEXAS HOTEL/MOTEL OCCUPANCY TAX FUND `"~""' BUDGET SUMMARY FUND 20 AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET +~ 2000-01 2001-02 2002-03 2003-04 2004-05 BEGINNING FUND BALANCE ($158,854) ($101,143) $38,356 $56,622 $52,322 REVENUES: Operating Revenues $619,705 $770,295 $654,460 $700,700 $714,792 OperatingTransfers In 0 0 0 0 0 TOTAL REVENUES 619 705 770 295 654 460 700 700 714 792 `~" TOTAL FUNDS AVAILABLE $460,851 $669,152 $692,816 $757,322 $767,114 EXPENDITURES: Operating Expenditures $532,120 $592,222 $603,891 $654,033 $671,138 Operating Transfers Out 29.874 38.574 32.303 50.967 42.860 TOTAL EXPENDITURES 561 994 630 796 636194 705 000 713 998 ENDING FUND BALANCE ($101,143 $38,356 $56,622 $52,322 $53,116 r ~rr+ ~wr ~r+ ~rrr ~.r +1.-° M/SCELLANEOUS FUNDS 399 THE C/TY OF KERRVILLE, TEXAS HOTEL/MOTEL OCCUPANCY TAX FUND REVENUE ANALYSIS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNTNAME 2000-01 2001-02 2002-03 2003-04 2004-05 6100 TAXES 6116 Occupancy Tax 615 699 767 544 652 478 699 600 713 592 Total 615,699 767,544 652,478 699,600 713,592 6900 MISCELLANEOUS REVENUE 6911 Interest 4,006 2,750 1,982 1,100 1,200 Total 4,006 2,750 1,982 1,100 1,200 TOTAL REVENUES $619,705 $770,295 $654,460 $700,700 $714,792 DESCRIPTION OF REVENUE LINE ITEMS 6116 Occupancy Tax 6% tax on occupied rooms levied to all hotels, motels and bed and breakfasts located within the city limits of Kerrville. The City budgeted a 1 % increase in receipts in fiscal 2004. 6911 Interesf Revenue Interest received on demand account and in- vestmentsfrom financial institutions. The City uses a consolidated approach to investments. Interest is calculated monthly based on the fund contribution toward the consolidated invest- ment. 400 2004-05 ANNUAL BUDGET THE CITY OF KERRV/LLE, TEXAS HOTEL/MOTEL OCCUPANCY TAX RECEIPTS Thousands $800 $600 $400 $200 $0 * Projected In fiscal year 2004, the City of Kerrville projected to receive $691,992 in occupancytax receipts. W ith an occupancy tax rate of 6%, this can be calculated to be a total of $11,533,200 total taxable hotel/motel room rental. The Kerrville Convention and Visitors Bureau reports the average city- wideroom rate in 2003 was $54.61 per night. Using this average rate, the total hotel/motel room ~„- rental can be computed to 211,192 taxable room nights sold in FY 2003-04. This compares to 192,305 taxable room nights sold in FY 2002-03. ~. The City collects occupancytax revenue fromtwenty-three hotels, motels, and bed and breakfasts establishments. In FY 2004-05, the City anticipates a 2.0% increase in occupancy tax revenue. This can be restated as a total of $11,893,200 total taxable room rental or 217,784 room nights. M/SCELLANEOUS FUNDS 40 > FY 96 FY 97 FY 98 FY 99 FY 00 FY 01 FY 02 FY 03 FY 04 FY 05' FISCAL YEAR oFirst Quarter Second Quarter Third Quarter Fourth Quarter THE CI TY OF KERRVILLE, TEXAS HOTEL/MOTEL OCCUPANCY TAX FUND TAX RECEIPT COMPARISON BY QUARTER Actual Actual Actual Actual Actual Approved Revenues Revenues Revenues Revenues Revenues Budget 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 1 st Quarter $154,899 $168,274 $174,348 $147,441 $156,384 $152,043 2nd Quarter 131,286 120,212 138,063 106,023 112,696 116,213 3rd Quarter 105,782 127,705 140,924 187,942 199,274 205,494 4th Quarter 185,107 188,009 174,677 218.007 223.637 239.842 TOTAL $577,074 $604,200 $628,013 $659,414 $691,992 $713,592 HOTEL/MOTEL OCCUPANCY TAX FUND EXPENDITURE ANALYSIS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 400 SUNDRYCHARGES 405 OtherCharges ~6 ,~0 ~0 ~0 ~0 Total 6 0 0 0 0 700 HOTEUMOTELCONTRACTUALOBLIGATIONS 704 Hill Country Arts Foundation 8,044 6,373 7,750 9,600 9,679 706 Promotion and Advertising 479,047 534,910 541,843 579,738 594,650 711 KerrvillePerformingArts 6,328 7,667 5,627 6,616 7,294 716 Texas State Arts & Crafts 13,808 15,650 17,437 24,900 22,075 722 National Centerfor Western Arts 5,491 7,833 3,463 5,900 3,400 724 Arcadia Theatre Group 5,223 5,020 0 0 0 725 Riverside Nature Center 5,043 4,881 6,458 4,300 6,110 727 HIIi Country Youth Exhibition Center 0 9,235 0 3,859 0 728 Kerr Arts & Cultural Center 3,542 653 9,042 11,120 10,795 732 Playhouse 2000 5,588 0 5,812 0 4,227 733 Symphony of the Hills 0 0 6,458 4,600 6,780 734 Hill Country Youth Orchestra 0 0 0 3,400 4,317 735 Hill Country Vocal Arts 0 0 0 0 1.811 Total 532,114 592,222 603,891 654,033 671,138 900 OPERATINGTRANSFERSOUT 901 General Fund 29,874 37,800 32,303 50,967 42,860 902 Water/Sewer Fund 0 179 0 0 0 940 Sales Tax Improvements Fund 0 321 0 0 0 942 Sales Tax Bond Fund 0 274 0 0 0 Total 29.874 38.574 32.303 50.967 42,860 TOTAL EXPENDITURES $561,994 $630,796 $636,194 $705,000 $713,998 402 2004-05 ANNUAL BUDGET THE CI TY OF KERRV/LLE, TEXAS LANDFILL OPERATIONS FUND FUND 25 The Landfill Operations Fund was created to accumulate and accountforfunds to covercosts of future changes in the disposal process requirements as mandated by the Texas Departmentof Health and the Environmental Protection Agency. The City of Kerrville provides curb-side recycling pickup to its citizens through a contract with Browning-Ferris Industries. This fund accounts for proceeds from the sale of recyclables. The City negotiated with Kerr County to lease property on the corner of Hays and McFarland ~ streets to house the Community Recycling Centerwhich opened in March of 1995. This center provides a place where both City and County residents and businesses may bring their recyclables. ~.% This fund will account for costs associated with the operation of the drop-off recycling center. In FY 1992-93, the City received a grantfrom the local Hal and Charlie Peterson Foundation for the purchase of recycling equipment such as a forklift, glass crusherand bailerto be used at the recycling center; as well as funding for a recycling education program. In FY 1994-95, the City received a grant from the Texas Natural Resources Conservation Commission forexpansion ofthe community recycling center. The Cityalso became a member of Clean Cities 2000. In FY 1995-96, the City began receiving composting credit of 15% off the solid waste fees paid tothe Texas Natural Resources Conservation Commission. In FY 1996-97, the City received a grant from the Texas Natural Resources Conservation Commission for expansion of the recycling services and for a paint recycling event. MEMBER CLEAN CITIES 2000 MISCELLANEOUS FUNDS 403 THE CI TY OF KERRV/LLE, TEXAS LANDFILL OPERATIONS FUND BUDGET SUMMARY FUND 25 AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2001-02 2002-03 2003-04 2003-04 2004-05 BEGINNING FUND BALANCE $277,024 $347,593 $406,412 $365,325 $340,393 REVENUES: Operating Revenues $240,867 $319,387 $286,104 $299,287 $329,426 OperatingTransfers In 7,203 7,500 7,500 29.701 30,180 TOTAL REVENUES 248 069 326 888 293 603 328 988 359 606 TOTAL FUNDS AVAILABLE $525,093 $674,481 $700,015 $694,313 $699,999 EXPENDITURES: Operating Expenditures $100,108 $137,614 $213,649 $353,430 $377,505 Operating Transfers Out 77,392 130,456 121,040 490 490 TOTAL EXPENDITURES 177 500 268 069 334 690 353 920 377 996 ENDING FUND BALANCE $347,593 $406,412 $365,325 $340,393 $322,004 404 2004-05 ANNUAL BUDGET 'err "~"'` THE CI TY OF KERRVILLE, TEXAS LANDFILL OPERATIONS FUND REVENUE ANALYSIS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 r 6300 INTERGOVERNMENTAL REVENUE 6322 Kerr County- CRC ~0 7 500 ~0 ~0 ~0 ~~ Total 0 7,500 0 0 0 6400 CHARGES FOR SERVICES . 6420 Recycling Center Proceeds 16,104 16,037 23,727 24,000 24,000 6424 Curbside Recycling 7,778 5,671 3,208 3,000 4,000 6426 Cartridge-Recycling 0 0 636 750 750 6427 Computer Recycling 0 0 0 100 300 6429 Recycling Bins 75 83 145 100 100 6486 Waste Disposal Fees 3,426 597 697 325 325 ~wrr Total 27,383 22,388 28,413 28,275 29,475 6500 GRANTS 6503 AACOG 15,725 37,297 15,000 8,088 31,694 Total 15,725 37,297 15,000 8,088 31,694 6900 MISCELLANEOUS REVENUE 6911 Interest Revenue 22,174 8,647 4,295 1,700 4,000 6935 BFI ContributionforPromotion 10,000 0 12,755 5,224 5,000 6950 Surcharge 165,490 243,555 225,641 256,000 259,257 6989 Miscellaneous Revenue 96 0 0 0 0 Total 197,759 252,202 242,691 262,924 268,257 7000 OPERATINGTRANSFERS IN 7001 General Fund 4,500 7,500 7,500 3,000 3,000 ~~,,,,. 7003 Garage Fund 0 0 0 0 479 7026 Landfill Replacement Fund 0 0 0 26,701 26,701 7070 Balance of Capital Imp. Proj. 2,703 0 0 0 0 Total 7,203 7,500 7,500 29,701 30,180 TOTAL REVENUES $248,069 $326,888 $293,603 $328,988 $359,606 M/SCELLANEOUS FUNDS 405 THE CI TY OF KERRV/LLE, TEXAS Landt111 Operations Fund (cont.) DESCRIPTION OF REVENUE LINE ITEMS 6420 Recycling Center Proceeds Proceeds from sale of recyclables collected at Community Recycling Center. 6424 Curbside Recycling Proceeds from Browning-Ferris Industries from sale of recyclables collected from curbside recycling program. 6426 Cartridge -Recycling Proceeds from the sale of recyclable laser printercartridges. 6427 Computer Recycling Proceeds from the sale of recyclable computer hardware. 6429 Recycling Bins Charge for bins used in curbside recycling program. 6911 /nteresf Interest received on demand account and in- vestmentsfrom financial institutions. The City uses a consolidated approach to investments. Interestis calculated monthlybased onthefund contribution toward the consolidated invest- ment. 6935 BFI Contribution for Promotion Contributions received from Browning Ferris Industriesforspecialpromotlons. 6950 Surcharge Surcharge levied on solid waste collection ser- vice. 7001 Transfer from General Fund Transferfrom the General Fund fora portion of the administrative fee collected on garbage billsforBrowningFerrls Industries. 6486 Waste Disposal Fees Fee charged to out of county organizations to dispose solid waste at the municipal landfill. The City currently has solid waste disposal agreements with Tierra Linda Homeowners Association, Medina Children's Home and HEB Lodge. 6503 AACOG Grant Grant proceeds from Alamo Area Council of Governments. 7003 Transfer from Garage Fund Transferfrom Garage Fund as return of equity. 7026 Transfer from Landfill Replacement Fund Transferfrom the Landfill Replacement Fund to offset one-half the cost of the salary and ben- efits forthesolid waste coordinator. 406 2004-05 ANNUAL BUDGET THE C/TY OF KERRV/LLE, TEXAS DEPARTMENT -Public Works DIVISION NAME -Landfill Operations DIVISION NUMBER - 25-800 DIVISION DESCRIPTION: The Landfill Operations division includes all solid waste collection, disposal, and recycling. This division oversees the operations of the Community Recycling Center, curbside recy- cling,solid waste collection, the annual spring clean-up activity, the household hazardous waste/recycled paint collection, computer& TV recycling, and the operation and development of the permitted landfill and composting opera- tions. HIGHLIGHTS OF FISCAL YEAR 2003-04: • Secured grant Funds from AACOG in the amount of $28,000 to purchase a prefabri- catedbuilding and expand the covered area of the Community Recycle Center. • I ncreased the quantityof spoil dirtfrom City construction projects being transported to the Landfill for use as daily cover. • Provided easier access to the Community Recycle Center by changing the entrancefrom Schreiner Streetto McFarland Street. • Posted signs at the landfill entrance pro- motingrecycling and associated cost savings. • Submitted newcomposting permitapplica- tion to TCEQthat includes a provision to allow off-site distribution. DIVISION FIVE-YEAR GOALS: • Re-define and re-bid solid waste collection and landfill operationscontractsthataredueto expire in September 2006. • Obtain permits to expand the landfill verti- callyandhorizontally. • Continueto utilize spoil dirtfrom local con- structionprojects asdaily cover. • Maximize yard waste composting efforts at landfill site and promote beneficial use of fin- ished compost. • Explore partnershipswith commercial and governmental agenciesforwaste reduction. • Continueto expand residential and com- mercial recycling efforts to reduce the solid waste stream entering the landfill. • Providetechnicalassistancetootherlocal agencies in the areas of solid waste collection and recycling. M/SCELLANEOUS FUNDS 407 THE CI TY OF KERRVILLE, TEXAS Landfill Operations Fund (cont.) 2004-05 OBJECTIVES: • Monitor upcoming changes in the TCEQ Municipal Solid Waste Rules. • Re-define and re-bid solid waste collection and landfill operations contractsthatare dueto expire in September 2006. • Utilize $3,700 in grant funds from AACOG to procure mechanical loading devicetoassist collection of KISD recycling material. • Conduct periodic reviews of Landfill Master Plan against actual operations and adjust as necessary. • Develop better coordination between BFI collection crews and City code enforcement during Annual Spring Cleanup. PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS FY FY EMPLOYEETITLE 03-04 04-05 APPROVED SALARY GRADE Solid Waste Coordinator 1 1 26 Recycle Worker, Crew Leader 1 1 56 Recycle Worker 2 2 52 Recycle Worker (Part Time) 1 1 52 TOTALFULLTIMEPOSITIONS 4 4 TOTAL PARTTIME POSITIONS 1 1 2004-05 STAFFING CHANGES: None. 408 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS LANDFILL OPERATIONS FUND EXPENDITURE ANALYSIS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 000 PERSONNELSERVICES 001 Salaries and Wages $0 $0 $0 $108,432 $112,944 002 Overtime 0 0 0 5,000 1,000 003 TemporaryHelp 296 0 0 0 0 004 Longevity 0 0 0 684 492 005 Social Security 22 0 0 8,404 8,735 006 Retirement 36 0 0 12,326 12,941 007 Group Insurance 1 0 0 25,080 25,080 ,~,, 008 Worker's Compensationlns. 0 0 0 4,692 3,218 010 ProfessionalDevelopment 457 1,683 2,210 2,300 2,500 011 Local Meeting Expense 451 234 263 289 400 ,, Total 1,263 1,917 2,473 167,207 167,310 100 SUPPLIES AND MATERIALS 101 Office Supplies 407 626 585 450 500 102 Small Tools and Equipment 362 1,452 2,008 1,500 3,200 103 Chemical and Medical Supplies 91 155 133 75 75 104 Fuel & Oil -City Garage 1,862 1,744 2,758 2,800 3,100 105 Food Supplies 249 448 231 200 250 106 Janitorial Supplies 519 274 251 350 350 ,,, 107 WearingApparel 261 260 395 1,700 1,700 108 Other Supplies 2,363 3,342 5,333 5,500 5,500 109 Fuel -Not City Garage 21 0 0 0 0 110 Postage/UPS/Federal Express 77 14 0 25 50 111 Computer Hardware Upgrades 0 0 0 0 3,200 112 ComputerSoftware 0 0 0 0 400 Total 6,212 8,315 11,694 12,600 18,325 ~, 200 MAINTENANCEAND REPAIRS 201 Land Maintenance 0 0 1,940 60 0 202 Buildings and Structures 115 597 3,207 4,000 4,500 203 Maint. Contracts -City Garage 804 1,200 2,443 4,000 4,000 204 Parts -City Garage 490 1,623 439 1,000 1,000 206 Instruments & Apparatus Maint. 1,746 5,006 5,345 6,000 6,000 207 Street Maintenance 0 0 0 0 2,500 ~, 212 Repairs -Not City Garage 0 25 58 597 50 Total 3,155 8,451 13,432 15,657 18,050 ~wr M/SCELLANEOUS FUNDS 409 THE CITYOFKERRI//LLE, TEXAS Landfill Operations Fund Expenditure Analysis (cont.) AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 300 MISCELLANEOUSSERVICES 301 Telephone Service 728 1,198 1,095 1,300 1,800 302 Light and Power 3,625 4,161 4,574 4,200 4,200 304 W ater and Sewer 603 232 310 350 350 306 Special Services 74,807 93,479 116,609 117,000 117,000 307 Insurance 624 623 795 1,993 2,000 313 Hire of Equipment 0 0 1,051 800 1.100 Total 80,387 99,693 124,434 125,643 126,450 400 SUNDRYCHARGES 401 Certificates, Awards, Etc. 0 0 0 0 100 402 Dues and Subscriptions 284 269 242 269 270 405 Other Charges 2,117 5,000 6,335 5,000 6,000 410 Contingency 2,153 11,174 6,829 4,000 5,000 Total 4,554 16,443 13,406 9,269 11,370 500 CAPITALOUTLAY 502 Buildings and Structures Capital 2,995 0 6,250 3,179 36,000 503 Motor Vehicles 0 0 18,861 16,425 0 504 Machinery, Tools and Equipment 0 0 18,099 3,450 0 505 Office Equipment Capital 1,542 2,795 0 0 0 513 Grant Expenses 0 0 5,000 0 0 Total 4,537 2,795 48,210 23,054 36,000 900 OPERATINGTRANSFERSOUT 901 General Fund 77,301 129,646 120,632 0 0 902 Water/Sewer Fund 0 792 0 0 0 940 Sales TaxlmprovementsFund 0 1,417 0 0 0 942 Sales Tax Bond Fund 0 1,213 0 0 0 970 Project Accounting Fund 0 (2,703) 0 0 0 990 Insurance Reserve Fund 91 91 408 490 490 Total 77.392 130,456 121,040 490 490 TOTAL EXPENDITURES $177,500 $268,069 $334,690 $353,920 $377,996 410 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS DESCRIPTION OF EXPENDITURES r 002 Overtime Compensationforhoursworked beyond regu- larfortyhourweek; ($1,000). 008 Workers Compensation Insurance Workers compensation insurance premium; ($3,218). 010 Professional Development AttendanceforSolidWaste ManagementCon- ference, Recycling ManagementConference, TCEQ Seminars and Compost Seminars; ($2,500). 011 Local Meeting Expenses Local meetings and recycling events,; ($400) 101 Office Supplies Office supplies for Solid Waste Coordinator and recycling center; ($500). 102 Small Tools and Equipment Small hand tools and equipment, $1,500; one and one half cubic yard dumper and large capacity sink, $1,700; ($3,200). 103 Chemical and Medical Supplies Firstaid supplies,fireextinguisherinspections; ($75). 104 Fuel and Oil Supplies Fuel and petroleum products for division ve- hicles, propaneforforklift; ($3,100). 105 Food Supplies Ice, Gatorade, coffee supplies; ($250). 106 Janitorial Supplies Janitorial supplies for cleaning and mainte- nance ofrecycling center; ($350). 107 Wearing Apparel Uniforms, gloves, steel toe boot allowance; ($1,700). 108 Other Supplies Baling wire, recycle bins, other supplies for recycling center; ($5,500). 110 Postage/UPS/Federal Express Postage and express delivery service; ($50). 111 Computer Hardware Upgrades Laptop computer, docking station; ($3,200). 112 Computer Software Microsoft Word, PowerPoint, Excel; ($400). 202 Buildings and Structures Repairand replacementof lightfixtures, plumb- ing,fence repair; ($4,500). 203 Maintenance Contracts - Cify Garage Maintenance of recycling center vehicles at City Garage; ($4,000). 204 Parts -City Garage Parts to repair division vehicles through City Garage; ($1,000). 206 Instruments &Apparatus Maintenance Maintenanceforbalers,forkliftand CNGpickup; ($6,000). M/SCELLANEOUS FUNDS 4 > ~.• THE C/TYOFKERRI//LLE, TEXAS Landfill Operations Fund Description of Expenditures (cont.) 207 Street Maintenance Drive way repairs; ($2,500). 212 Repairs -Not City Garage State inspectionsforrecycling centervehicles, tires, repairs not performed at City Garage; ($50). 301 Telephone Service Local and long distance charges, pager, cellu- larphoneservice; ($1,800). 302 Light and Power Electric utility service at recycling center; ($4,200). 313 Hire of Equipment Rental of recycling or transport equipment; ($1,100). 401 Certificates, Awards, Efc. Citizen award presentations; ($100). 402 Dues and Subscriptions Professional affiliations, publications; ($2. 405 Other Charges Educational and promotional activities forsolid waste programs and activities; ($6,000). 410 Contingency Unplanned disposal expenses, storm damage disposal expenses, illegal dumping disposal expenses, other recycling efforts and TCEQ requirements; ($5,000). 304 Waterand Sewer Water and sewer utility service at recycling center; ($350). 306 Special Services TCEQ disposal fee, $64,500; used tire dis- posal, $1,500; hazardous household and paint recycling events, $44,000; computer/TV recy- cling event, $5,000; scrap metal recycling, $2,000; ($117,000). 502 Buildings and Structures Capital Expand east and west sides of recycling build- ing; ($36,000). 990 Transfer fo Insurance Reserve Fund For participation in City's insurance risk pool; ($490). 307 Insurance General liability, property, automobile liability insurance premiums; ($2,000). 412 2004-05 ANNUAL BUDGET `~rrr ~ THE C/TY OF KERRV/LLE, TEXAS LANDFILL CLOSURE/REPLACEMENT FUND FUND 26 The Landfill Closure/Replacement Fund was created to accountforfunds to be used to purchase and/or develop additional land for the municipal landfill and to pursue other methods of waste disposal. The primary source of revenue forthis fund is a surcharge levied on solid waste service. ~"` LANDFILL CLOSURE AND REPLACEMENT FUND BUDGET SUMMARY ~"` FUND 26 AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 BEGINNING FUND BALANCE $710,228 $903,498 $952,569 $1,021,699 $1,083,223 ,,; REVENUES: Operating Revenues Operating Transfers In TOTALREVENUES TOTAL FUNDS AVAILABLE ~ EXPENDITURES: Operating Expenditures ~,. Operating Transfers Out TOTAL EXPENDITURES ENDING FUND BALANCE $152,842 $59,969 $47,308 $38,600 $43,940 49,625 49,625 49.625 49.625 49,625 202 467 109 594 96 933 88 225 93 565 $912,695 $1,013,092 $1,049,502 $1,109,924 $1,176,788 $9,197 $11,386 $3,698 $0 $40,000 0 49,137 24,104 26,701 26,701 9197 60 523 27 802 26 701 66 701 $903,498 $952,569 $1,021,699 $1,083,223 $1,110,087 MISCELLANEOUS FUNDS 413 THE CI TY OF KERRV/LLE, TEXAS LANDFILL CLOSURE AND REPLACEMENT FUND REVENUE ANALYSIS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 6900 MISCELLANEOUS REVENUE 6911 Interest Revenue $51,751 $22,091 $11,528 $4,500 $4,700 6951 Landfill Repl. Surcharge 101.091 37,878 35.780 34.100 39,240 Total 152,842 59,969 47,308 38,600 43,940 7000 OPERATINGTRANSFERSIN 7014 GolfCourse Fund 49,625 49.625 49,625 49.625 49.625 Total 49.625 49,625 49.625 49,625 49.625 TOTAL REVENUES $202,467 $109,594 $96,933 $88,225 $93,565 DESCRIPTION OF REVENUE LINE ITEMS 6911 Interest Interest received on demand account and in- vestmentsfrom financial institutions. The City uses a consolidated approach to investments. Interest is calculated monthly based on thefund contribution toward the consolidated invest- ment. 6951 Landfill Replacement Surcharge Surcharge levied on solid waste collection ser- vice. Surcharge on charges for garbage col- lection service and fees charged for waste disposal at landfill. 7014 Transfer from Golf Course Fund Transferfrom Golf Course Fund as repayment of loan for start-up costs in fiscal 1999-00. 414 2004-05 ANNUAL BUDGET ~"` THE CI TY OF KERRV/LLE, TEXAS DEPARTMENT -Public Works PERSONNEL SCHEDULE: DIVISION NAME: Landfill Closure/Replace- mentFund No positions are budgeted in this fund. ~, DIVISION NUMBER: 26-800 DIVISION DESCRIPTION: ~` The Landfill Closure/Replacement Fund was created to account for funds to be used to purchase and/ordevelop additional land forthe municipal landfill and to pursue other methods ofwaste disposal. The primarysourceof revenuesfortheLandfill ,~ Closure/Replacement Fund is a surcharge lev- ied on solid waste disposal service. ~r ~r .fir r MISCELLANEOUS FUNDS 415 THE CITYOFKERRV/LLE, TEXAS LANDFILL CLOSURE AND REPLACEMENT FUND EXPENDITURE ANALYSIS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 300 MISCELLANEOUSSERVICES 306 Special Services Total 400 SUNDRYCHARGES 410 Contingency Total 900 OPERATINGTRANSFERSOUT 901 General Fund 902 Water/Sewer Fund 925 Landfill Operations Fund 940 Sales Tax Improvements Fund 942 Sales Tax Bond Fund Total TOTAL EXPENDITURES 9197 11 386 3 698 ~0 20 000 9,197 11,386 3,698 0 20,000 0 0 0 0 20,000 0 0 0 0 20.000 0 40,363 24,104 0 0 0 2,033 0 0 0 0 0 0 26,701 26,701 0 3,628 0 0 0 0 3,113 0 0 0 0 49,137 24,104 26.701 26,701 $9,197 $60,523 $27,802 $26,701 $66,701 DESCRIPTION OF EXPENDITURES 306 Special Services Professional services associated with TCEQ required corrective action(s) or additions to Landfill Master Plan, or future contracts for landfill operations; ($20,000). 410 Contingency Contingencyaccountforexpensesassociated with permitting and development of permited landfill. May include corrective action or moni- toring; ($20,000). 925 Transfer fo Landfill Operations Fund Transfer to Landfill Operations Fund for one half of the solid waste coordinator salary and benefits; ($26,701). 416 2004-05 ANNUAL BUDGET THE C/TY OF KERRV/LLE, TEXAS REAL PROPERTY FUND ~"` FUND 27 This fund was created in the 1997/98 fiscal year to account for proceeds from the sale of a municipal building located at600 Main Street. Itwasdetermined bythecouncilduringthesalethat these proceeds would beset aside forfuture use to purchase land and/or building for a new city ~ hall. REAL PROPERTY FUND BUDGET SUMMARY FUND 27 AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 ~r BEGINNING FUND BALANCE $465,773 $497,647 $509,725 $515,685 $231,847 ~,; REVENUES: Operating Revenues $31,874 $12,078 $5,960 $3,000 $3,200 OperatingTransfers In 0 0 0 0 0 ,,; TOTAL REVENUES 31 874 12 078 5 960 3 000 3 200 TOTAL FUNDS AVAILABLE $497,647 $509,725 $515,685 $518,685 $235,047 EXPENDITURES: Operating Expenditures $0 $0 $0 $0 $0 ,, Operating Transfers Out 0 0 0 286,838 235,047 TOTAL EXPENDITURES ~ ~ ~ 286 838 235 047 ~r•, ENDING FUND BALANCE $497,647 $509,725 $515,685 $231,847 $0 M/SCEL LANEOUS FUNDS 417 ~.• THE C/TY OF KERRVILLE, TEXAS REAL PROPERTY FUND REVENUE ANALYSIS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 6900 MISCELLANEOUS REVENUE 6911 Interest Revenue 31,874 12,078 5,960 3,000 3.200 Total 31.874 12,078 5.960 3,000 3,200 TOTAL REVENUES $31,874 $12,078 $5,960 $3,000 $3,200 DESCRIPTION OF REVENUE LINE ITEMS 6911 Interest Interest received on demand account and in- vestmentsfromfinancialinstitutions. The City uses a consolidated approach to investments. I nterest is calculated monthly based on thefund contribution toward the consolidated invest- ment. 418 2004-05 ANNUAL BUDGET THE CI TY OF KERRV/LLE, TEXAS REAL PROPERTY FUND EXPENDITURE ANALYSIS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 ~ 900 OPERATINGTRANSFERSOUT 970 Project Accounting Fund ~ ~0 ,~0 286 838 235 047 ter, Total 0 0 0 286.838 235.047 TOTAL EXPENDITURES $0 $0 $0 $286,838 $235,047 DESCRIPTION OF EXPENDITURE LINE ITEMS 970 Transfer to Project Accounting Fund Purchase of land and construction of new city hall, remodeling of parks administration office, acquisition/remodeling of new municipal build- ings; ($235,047). M/SCELLANEOUS FUNDS 4 >9 THE CI TY OF KERRV/LLE, TEXAS LANDFILL POST CLOSURE FUND FUND 28 The Landfill Post Closure Fund was created to accountforthe surcharge paid underthe current landfill disposal contract that is specificallyfor post closure expenses of the Subtitle D permitted landfill that is currently accepting waste, and to provide the Financial Assurance responsibility required by the TCEQ for the thirty year period afterthe landfill no longer accepts waste. The source of revenue forthe Landfill Post Closure Fund is the $4.00 perton surcharge levied on solid waste disposal service at the landfill. LANDFILL POST CLOSURE FUND BUDGET SUMMARY FUND 28 AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 BEGINNING FUND BALANCE $33,827 $208,633 $426,240 $628,200 $839,918 REVENUES: Operating Revenues $176,422 $180,587 $164,940 $174,698 $189,245 Operat,ngTransfersln 0 37.020 37A2Q 37.020 37,020 TOTAL REVENUES 176 422 217 607 201 960 211 718 226 265 TOTAL FUNDS AVAILABLE $210,249 $426,240 $628,200 $839,918 $1,066,183 EXPENDITURES: Operating Expenditures $0 $0 $0 $0 $0 OperatingTransfersOut 1.616 0 0 0 0 TOTAL EXPENDITURES 1616 ~ ~ ~ ~ ENDINGFUNDBALANCE $208,633 $426,240 $628,200 $839,918 $1,066,183 420 2004-05 ANNUAL BUDGET 'rr `~r+' THEC/TYOFKERRI//LLE, TEXAS LANDFILL POST CLOSURE FUND REVENUE ANALYSIS ACCT. NO. ACCOUNT NAME 6900 MISCELLANEOUS REVENUE 6911 Interest Revenue 6951 Post Closure Surcharge Total 7000 OPERATINGTRANSFERSIN 7001 General Fund Total TOTALREVENUES AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 $11,899 $7,298 $6,291 $7,698 $3,062 164, 523 173,289 158,649 167, 000 186,183 176,422 180, 587 164,940 174, 698 189,245 0 37,020 37,020 37,020 37,020 0 37,020 37,020 37,020 37,020 $176,422 $217,607 $201,960 $211,718 $226,265 DESCRIPTION OF F 6911 Interest "'' Interest received on demand account and in- vestmentsfromfinancialinstitutions. The City ~,,,,,,, uses a consolidated approach to investments. Interest is calculated monthly based on the fund contribution toward the consolidated invest- "'"' ment. REVENUE LINE ITEMS 6951 Post Closure Surcharge Surcharge levied on solid waste collection ser- vice. Surcharge on all solid waste that enters the landfill facility. 7001 Transfer from General Fund Repayment of T Hangar loan. MISCELLANEOUS FUNDS 421 THE CI TY OF KERRV/LLE, TEXAS 433 WATER STREET FUND FUND 67 This fund was created in the 2000/01 fiscal year to account for revenue received in the form of leases and for expenses relating to upkeep of the newly owned property located at 433 Water Street. 433 WATER STREET FUND BUDGET SUMMARY FUND 67 BEGINNING FUND BALANCE REVENUES: Operating Revenues OperatingTransfers In TOTAL REVENUES TOTAL FUNDS AVAILABLE EXPENDITURES: Operating Expenditures Operating Transfers Out TOTALEXPENDITURES ENDING FUND BALANCE AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 $5,536 $24,192 $35,852 $35,852 $39,902 $19,425 $15,648 $5,906 $4,950 $50 0 0 0 0 0 19 425 15648 5 906 950 $24,961 $39,840 $41,758 $40,802 $39,952 $769 $3,845 $370 $900 $39,952 0 143 0 0 0 769 3 988 370 900 39 952 $24,192 $35,852 $41,388 $39,902 $0 422 2004-05 ANNUAL BUDGET THE CI TY OF KERRVILLE, TEXAS ACCT. ~"' NO. ACCOUNT NAME 6900 MISCELLANEOUS REVENUE "~"'` 6901 Leases 6911 Interest Revenue ~" TOTAL REVENUES REVENUE ANALYSIS AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 $18,865 $15,090 $5,525 $4,250 $0 560 558 381 700 50 $19,425 $15,648 $5,906 $4,950 $50 DESCRIPTION OF REVENUE LINE ITEMS 6901 Leases 6911 Interest Leases from tenants at 433 Water Street. Interest received on demand account and in- vestmentsfromfinancialinstitutions. The City ~"'' uses a consolidated approach to investments. Interestiscalculatedrnonthly based onthefund contribution toward the consolidated invest- ment. w..+ ~.- MISCELLANEOUS FUNDS 423 THE CI TY OF KERR I//LLE, TEXAS 433 WATER STREET FUND EXPENDITURE ANALYSIS ACCT. NO. ACCOUNT NAME ACTUAL ACTUAL ACTUAL 2000-01 2001-02 2002-03 AMENDED APPROVED BUDGET BUDGET 2003-04 2004-05 200 MAINTENANCEAND REPAIRS 202 Buildings and Structures Total 300 MISCELLANEOUSSERVICES 302 Light and Power 303 Natural Gas 304 Water and Sewer Total 900 OPERATINGTRANSFERSOUT 902 Water/Sewer Fund 940 Sales Tax Improvements Fund 942 Sales Tax Bond Fund Total TOTAL EXPENDITURES 09 705 ~0 ~0 39 752 409 705 0 0 39,752 0 1,481 0 0 0 0 252 0 0 0 360 1.407 370 900 200 360 3,140 370 900 200 0 33 0 0 0 0 59 0 0 0 0 51 0 0 0 0 143 0 0 0 $769 $3,988 $370 $900 $39,952 DESCRIPTION OF EXPENDITURE LINE ITEMS 202 Buildings and Structures Maintenance 304 Waterand Sewer Building maintenance; remodeling of parks Waterand sewerutility; ($200). administration office, building demolition; ($39,752). 424 2004-05 ANNUAL BUDGET rr- THE C/TY OF KERRV/LLE, TEXAS LEGION HILLS GRANT FUND `~ FUND 80 ~r The Legion Hills Grant Fund was created in fiscal year 1997/98 to account for the revenue and expenses related to the City's affordable housing project in the Legion Hills subdivision. ~r LEGION HILLS GRANT FUND BUDGET SUMMARY FUND 80 BEGINNING FUND BALANCE REVENUES: Operating Revenues OperatingTransfers In TOTALREVENUES TOTAL FU N DS AVAI LABLE EXPENDITURES: Operating Expenditures Operating Transfers Out TOTAL EXPENDITURES ENDING FUND BALANCE AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 $27,359 $20,717 $6,521 $13,338 $148,245 37,615 12,339 117,969 205,552 47,975 0 0 0 0 352,000 37,615 12,339 117,969 205.552 399,975 64,974 33,056 124,490 218,890 548,220 44,257 25,720 111,152 70,645 545,306 0 816 0 0 0 44,257 26,535 111,152 70.645 545,306 $20,717 $6,521 $13,338 $148,245 $2,914 M/SCELLANEOUS FUNDS 425 THE CI TY OF KERRV/LLE, TEXAS LEGION HILLS GRANT FUND REVENUE ANALYSIS ACCT. ACTUAL NO. ACCOUNT NAME 2000-01 6300 INTERGOVERNMENTAL REVENUE 6380 Grant#537063-14.2391nterim $7,647 6381 Grant#53705-14.239 BuyerAs 22.500 Total 30,147 6500 GRANTS 6501 Peterson Foundation 0 6502 Wells Fargo Housing Grant 0 6503 Wells Fargo Equipment Grant 0 Total 0 6900 MISCELLANEOUS REVENUE 6901 Sale of Land (1,000) 6902 Administration Reimbursement 2,805 6905 Filing Fee Reimbursement 0 6911 Interest Revenue 5,663 6912 HomeBuyer Education Training 0 Total 7.468 7000 OpERATINGTRANSFERSIN 7040 EIC Sales Tax Improvements 0 Total 0 TOTAL REVEN U ES $37,615 AMENDED APPROVED ACTUAL ACTUAL BUDGET BUDGET 2001-02 2002-03 2003-04 2004-05 $0 $0 $0 $0 0 60,000 37.500 0 0 60,000 37,500 0 0 0 140,000 0 0 0 0 2,800 0 0 7,500 7,500 0 0 147,500 10,300 12,000 56,445 18,000 36,000 0 1,200 2,428 0 12 131 44 75 327 193 80 100 0 0 0 1,500 12,339 57,969 20.552 37.675 0 0 0 352.000 0 0 0 352,000 $12,339 $117,969 $205,552 $399,975 426 2004-05 ANNUAL BUDGET ~/ THE C/TY OF KERRV/LLE, TEXAS DESCRIPTION OF REVENUE LINE ITEMS ~. 6502 Wells Fargo Housing Grant Proceedsfrom housing grantfrom Wells Fargo bank. 6503 Wells Fargo Equipment Grant Proceeds from equipment grant from Wells Fargo bank. 6901 Sale of Land Proceeds from sale of lots. 6902 Administration Reimbursement Reimbursement ofadministrationexpenses. 6905 Filing Fee -Reimbursement Reimbursement offiling fee expenses. 6911 Interest Revenue Interest received on demand account and in- vestmentsfrom financial institutions. The City uses a consolidated approach to investments. Interestiscalculated monthlybased on thefund contribution toward the consolidated invest- ment. 6912 HomeBuyer Education Training Fees received from prospective home buyers forhome buyereducationtraining. 7040 EIC Sales Tax Improvements Fund Transferto EIC SalesTax Improvements Fund forinfrastructurelmprovements. MISCELLANEOUS FUNDS 427 THE C/TY OF KERRV/LLE, TEXAS LEGION HILLS GRANT FUND EXPENDITURE ANALYSIS ACCT. ACTUAL NO. ACCOUNT NAME 2000-01 HOME CONSTRUCTION PURCHASE: 300 MISCELLANEOUS SERVICES 310 Interim Construction 21,647 312 Home Buyer Assistance 7,500 Total 29,147 400 OTHER EXPENSES 405 Filing Fees 0 Total 0 500 CAPITAL IMPROVEMENTS 507 Street Improvements 0 510 Water System Improvements 0 511 WastewaterSystem Improvements 0 Total 0 TOTAL INFRASTRUCTURE EXP. 29,147 GRANTADMINISTRATIONEXPENDlTURES: 000 PERSONNELSERVICES 010 Professional Development 0 Total 0 100 SUPPLIESAND MATERIALS 101 Office Supplies 167 108 OtherSupplies 0 110 Postage/UPSJFederal Express 0 118 Sign Materials and Supplies 0 Total 167 300 MISCELLANEOUSSERVICES 301 TelephoneService 108 302 Light and Power 0 306 Special Services 14,200 313 Hire of Equipment 0 316 Advertising 465 Total 14,773 AMENDED APPROVED ACTUAL ACTUAL BUDGET BUDGET 2001-02 2002-03 2003-04 2004-05 0 0 0 0 7,500 75,000 37,500 2,800 7,500 75,000 37,500 2,800 11 0 0 0 11 0 0 0 0 0 0 325,461 0 0 0 80,471 0 0 0 86,389 0 0 0 492,321 7,511 75,000 37,500 495,121 628 395 0 2,000 628 395 0 2,000 195 369 500 400 0 0 0 50G 0 0 9 100 0 0 0 100 195 369 509 1,100 44 121 85 125 0 630 600 600 16,800 33,600 30,751 44,760 0 166 0 0 516 555 300 600 17,360 35,072 31,736 46,085 428 2004-05 ANNUAL BUDGET err ~"" THE CI TY OF KERRV/LLE, TEXAS AMENDED APPROVED 'rr+ ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 ~r-' 400 SUNDRYCHARGES 405 OtherCharges 170 26 316 900 1.000 Total 170 26 316 900 1,000 err 900 OPERATINGTRANSFERSOUT 902 Water/Sewer Fund 0 189 0 0 0 err 940 Sales Tax Improvements Fund 0 338 0 0 0 942 Sales Tax Bond Fund 0 289 0 0 0 Total 0 816 0 0 0 TOTALGRANTADMINISTRATIONE 15,110 19,024 36.152 33.145 50.185 TOTAL EXPENDITURES $44,257 $26,535 $111,152 $70,645 $545,306 r ~,„- .r y~:. DESCRIPTION OF EXPENDITURES HOME CONSTRUCTION PURCHASE EXPENDITURES: 312 Home Buyer Assistance Home purchase closing costs; ($2,800). 507 Street Improvements Infrastructure installation forthe remaining two streets in Legion Hills to include pavement, buried utility services, drainage and sidewalks, includes surveying and engineering services; ($325,461). GRANT ADMINISTRATION EXPENDI- TURES: 010 Professional Development Expenses relating to travel for professional opportunities relatingto home ownership, home purchase finance and development of afford- able housing projects in rural communities; ($2,000). 101 Office Supplies General office supplies, computer supplies, printer paper, printing; ($400). 510 Water System Improvements Infrastructure installation for remaining two streets in Legion Hills, to include water mains and services; ($80,471). 511 Wastewater System Improvements Infrastructure installation of two streets in Le- gion Hills, to include wastewater mains and services; ($86,389). 108 Other Supplies Homebuyereducation classtraining materials; ($500). 110 Postage/UPS/Federal Express Special courier fees for grant applications; ($100). MISCELLANEOUS FUNDS 429 THE C/TY OF KERRV/LLE, TEXAS Legion Hills Fund Description of Expenditures (cont.) 316 Advertising Housing program promotions; ($600). 118 Sign Materials/Supplies Purchaseand orrepairof Legion Hillssubdivi- sionsigns; ($100). 301 Telephone Service Local and long distance charges, fax line; ($125). 302 LightandPower Electrical service; ($600). 306 Special Se-vices Contractual service for full-time program ad- ministrator, parttimeclerical; ($44,760). 405 Other Charges Legion Hills homeowner community activity materials, home purchase preparation work- shopmaterials and refreshments; ($1,000). 430 2004-05 ANNUAL BUDGET °wrr `~'®'` THE CI TY OF KERRVILLE, TEXAS INSURANCE RESERVE FUND FUND 90 ~r The Insurance Reserve Fund is a funded loss reserve established toself-insure losses incurred by the City for physical damages to fleet and inland marine vehicles, equipment and buildings. ~r ~rrr ~Irr- ~,r '~rr+` s `fir ~tir- INSURANCE RESERVE FUND BUDGET SUMMARY FUND 90 BEGINNING FUND BALANCE REVENUES: Operating Revenues OperatingTransfers In TOTAL REVENUES TOTAL FUNDS AVAILABLE EXPENDITURES: Operating Expenditures Operating Transfers Out TOTAL EXPENDITURES ENDING FUND BALANCE AMENDED APPROVED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 2000-01 2001-02 2002-03 2003-04 2004-05 $17,976 $6,736 ($96,662) $26,959 $42,431 33,589 21,597 100,686 17,500 11,000 9.792 9,944 40,490 48.589 48,831 43.381 31.541 141.176 66.088 59.830 61,357 38,277 44,514 93,047 102,261 54,621 134,939 17,555 50,616 46,100 0 0 0 0 0 54,621 134.939 17.555 50.616 46.100 $6,736 ($96,662 $26,959 $42,431 $56,161 MISCELLANEOUS FUNDS 43> THE CI TY OF KERRV/LLE, TEXAS INSURANCE RESERVE FUND REVENUE ANALYSIS AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 MISCELLANEOUS REVENUE 6904 Reimbursement-Vehicles $6,417 $1,918 $887 $7,500 $1,000 6905 Reimbursement-Buildings 27.172 19.679 99.799 10.000 10.000 Total 33,589 21,597 100,686 17,500 11,000 7000 OPERATINGTRANSFERSIN 7001 General Fund 5,833 5,833 20,016 24,019 24,019 7002 Water/SewerFund 1,839 1,839 14,016 16,819 16,819 7003 Garage Fund 160 160 600 720 720 7014 GolfCourseFund 995 995 2,018 2,422 2,422 7025 Landfill Operations Fund 68 83 408 490 490 7030 EMS Fund 594 596 2,016 2,419 2,419 7047 Airport Fund 48 57 408 490 490 7065 Library Fund 255 381 1.008 1.210 1.452 Total 9,792 9.944 40.490 48.589 48.831 TOTAL REVENUES $43,381 $31,541 $141,176 $66,088 $59,830 DESCRIPTION OF REVENUE LINE ITEMS 6904 Reimbursement -Vehicle/Equipment 7002 Water/SewerFund Monies received from insurance proceeds and Moniestransferred fromthe Water/SewerFund individualsfordamagestovehiclesandequip- to participate in the self insurance risk pool. ment. 6904 Reimbursement -Building/Structures Monies received from insurance proceeds and individualsfordamagestobuildings and struc- tu res. 7001 General Fund Monies transferred from the General Fund to participate in the self insurance risk pool. 7003 Garage Fund Monies transferred from the Garage Fund to participate in the self insurance risk pool. 7014 Golf Course Fund Monies transferred from the Golf Course Fund to participate in the self insurance risk pool. 432 2004-05 ANNUAL BUDGET ~r ``" THE CI TY OF KERRVILLE, TEXAS 7025 Landfill Operations Fund 7047 Airport Fund '~' Monies transferred from the Landfill Opera- Monies transferred from the Airport Fund to tions Fund to participate in the self insurance participate in the self insurance risk pool. risk pool. 7065 Library Fund 7030 EMS Fund Monies transferred from the Library Fund to ~` Monies transferred from the EMS Fund topar- participate in the self insurance risk pool. ticipate in the self insurance risk pool. ~r INSURANCE RESERVE FUND EXPENDITURE ANALYSIS AMENDED APPROVED '~''` ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNT NAME 2000-01 2001-02 2002-03 2003-04 2004-05 ~` 000 PERSONNELSERVICES 002 Overtime ~0 5 026 ~0 ~0 ~0 Total 0 5,026 0 0 0 100 SUPPLIESAND MATERIALS 101 Office Supplies 0 2,687 750 1,000 1,000 ''~ 102 Small Tools and Equipment 0 0 0 2,561 0 105 Food Supplies 0 0 127 182 0 107 WearingApparel 0 0 29 8 0 "~"' 108 Other Supplies 0 0 81 0 0 Total 0 2,687 987 3,751 1,000 '~"` 200 MAINTENANCEAND REPAIRS 202 Buildings/Structures 28,239 96,273 5,613 5,000 10,000 204 Parts -City Garage 0 47 242 0 100 ~'~"" 205 Office Equipment Repairs 465 0 0 3,110 0 212 Repairs -Not City Garage 17,491 16.756 7.882 10,000 10.000 Total 46,195 113,076 13,737 18,110 20,100 ~.- 300 MISCELLANEOUS SERVICES 306 Special Services 0 98 268 20.000 20.000 ''~ Total 0 98 268 20,000 20,000 400 SUNDRYCHARGES ~ 405 OtherCharges 8,426 14,052 2.564 5,200 5,000 Total 8,426 14,052 2,564 5,200 5,000 MISCELLANEOUS FUNDS 433 THE C/TY OF KERR I//LLE, TEXAS Insurance Reserve Fund Expenditure Analysis (cont.) AMENDED APPROVED ACCT. ACTUAL ACTUAL ACTUAL BUDGET BUDGET NO. ACCOUNTNAME 2000-01 2001-02 2002-03 2003-04 2004-05 500 CAPITALOUTLAY 505 Office Equipment 0 0 0 1,029 0 506 Instruments & Apparatus 0 0 0 2,526 0 Total 0 0 0 3.555 0 TOTAL EXPENDITURES $54,621 $134,939 $17,555 $50,616 $46,100 DESCRIPTION OF EXPENDITURES: 101 Office Supplies Third printing of safety manual; ($1,000) 202 Buildings and Structures Maintenance Costs associated with insurance claims to City buildings; ($10,000). 204 Parts -City Garage Costs associated with insurance claims to City vehicles repaired at city garage; ($1,00). 212 Repairs -Not City Garage Costs associated with insurance claims to City vehicles; ($10,000). 306 Special Services One-half costof annual contractwith insurance broker; ($20,000). 405 Other Charges Costs associated with insurance claims on City; ($5,000). 434 2004-05 ANNUAL BUDGET ~' THE CI TY OF KERRVILLE, TEXAS FIDUCIARY FUNDS EXPENDABLE TRUST FUND; LibraryMemoria/ Fund (Fund 15) - to account for contributions from private sources restricted to the provisions of capital outlay purchases forthe Butt-Holdsworth Memorial Library. Ima Andrews Trust - In her will, Ima Andrews gave certain funds for the benefit of the Butt- e Holdsworth Memorial Library. It is the intentto carry into effectthe provisions ofthe lastwill of I ma Andrews,andtoattractfuturegiftsforthesamepurpose. Atrustagreementwasmadebetween First National Bank and the City of Kerrville in 1989, establishing an endowment fund to be managed by First National Bank. This trust is an endowment from which income may only be transferred to the Library Memorial Fund and spentfor purchase oftangible personal propertyfor theLibraryuse. AGENCY FUNDS: Cify of Kerrville Economic Improvement Corporation Sales Tax Fund (Fund 40) - to accou nt for the collection and disbursementoffundsreceivedbytheadditional%Zcentsalestax(4B)forcapital improvements and economic improvement projects. This fund is governed bythe Cityof Kerrville Economic Improvement Corporation and is not a budget that is adopted by the City Council. Cityof Kerrville Economic Improvement Corporation Sales Tax Revenue Bond Construction Mfr Fund (Fund 42) - to account for the disbursement of bond funds designated for construction projects and is not a budget that is adopted by the City Council. ~ Cityof Kerrville Economic Improvement Corporation Sales Tax Revenue Bond Debt Service Fund (Fund 43)-to accountforthe collection and disbursementoffundstransferredfromthe Sales ~r.• Tax Fund (Fund 40) for the payment of principal and interest on the Series 1999 Sales Tax Revenue Bonds and is not a budget that is adopted by the City Council. KerrEmergency9-1-1 NetworkDistrict(Fund91)-toaccountforthecollectionanddisbursement of funds forthe Emergency 9-1-1 Network Service System. PayrollFund (Fund4)-toaccountforthecollectionfromtheotherCityfunds, otherthantheElectric Utility, and the payment of all payroll related items forthe City's employees. M/SCELLANEOUS FUNDS 435 THE CI TY OF KERRV/LLE, TEXAS Fiduciary Funds (cont.) SPECIAL REVENUE FUNDS: 2002 Flood RecoveryFund (Fund 81)-to accountfor all revenues and expenditures relating to recovery from the July 2002 flood, including reimbursements from the Federal Emergency ManagementAssociation and grants forflood related projects. Flood Buyout Program Fund (Fund 82) -to account for all revenues and expenditures relating to the flood buyout program from the July 2002 flood. Debris Removal Fund (Fund 83)-to account forall revenues and expenditures relating to debris removal from the Ju1y2002 flood. Narcotics Task Force Fund (Fund 88) -to accountforall revenues and expenditures relating to operations of the 216th Judicial District Narcotics Task Force and is not a budget that is adopted by the City Council. INTERNAL SERVICE FUND: Health Care Se/flnsurance Fund (Fund 5) - to account forthe contributions from both the City and the employees for health care benefits through the payroll system. 436 2004-05 ANNUAL BUDGET W, W 0 V i a H Z W W a J H a V ~ ~ ~ ~ U ~ ~~? . O ~ ~ O L ~ ~ ~ ~ ~ N C6 O ~~~ ~~ ~ ~ ~ . ~ Q ~ N a-+ ca ~ .~ ~_ ~ Y ~ 3 fl c ~ N ~ . ~ •~ U '~ Q Q ~ L N ~ U ~ '~ ~,go ~~ ~ N U O ~ (a ~ ~ M ~ ~I-- U ~_ ~ ca ~ L Q ~ ~ ~ C ~ .V p Q. N U ~ ~ N *? O C N ~ .,_. L O O p ~ O 'O ~ ~ O ~ O U ~ ~ ~ ~ ~ ~ C.C ~ O ~ ~ ,, ~ ++ O O 'a ._ ~ ~L cv Ea~ ~ O ~ fl. N _ pp .~ O C ~ +~ ` C O AA'' W ~ ( 0 ^' ~ W ~ ~ ~ ' p vi O ~ U > ~ O U ~ ~ "-' O fn ,~ >. O ~ ,N Q O ~ _ ~ o =v cn o c m~«=. ~ ca -~ c~ O o== ~ cn c cn o ~ ~ ,moo .~ ~ ~ ~ ~ o° ~ cn ca oc~~ Q~ ~ o a vi c ~~ (jam Q.~ ~ .~ ,E U Cp C OL ~ C6 i.. C L(7 (B Q ~ U ~ U ~ ~ ~ ~ '~ ~ R5 O .~-, S "~ C +t' ~ ~ . ~ Q (6 U ~ ~ O N ~ -a o N E o ~ ~ c E d o o ~ ~ E ~~ 0 0 ~ a ai ~ ~~ U.S~'o ~L ~-o c L C~~ L C .~ t I.L ~ Ca ~~ L ~ n N Z yo a ~~ ~ ~~ LL N ~~ N O O O O O N O ~ 0 0 0 0 0 ~ m a~r~i:tititi , ~ gy r-coc~cflmm ~ COQ-~d)NC~ ~ O 00 C - O r- (D O O C1 CO 7 .~ O 00 N O ~ ~ N O U 7 M O O N N M ~ Q.~~ NN f~M~t~ ~ d ~ L ~ m } 0 0 0 0 T ~~oooo ~ U ~ 0 0 0 0 0~ N a N N N N N Q m ~ c N ~~ o ~ ~~ ~v W ~ O ~' a a V w ~? rn ~o ~-~ ._ m N N 7 n n c 0 ~_~ ~ M ~ ~ ~ ~ N O ~ (6 tQ L ~ ~ ~ f0 L.. ~ O U O 0 0 >, ~ ~' ;I_ ~ ~L U ~ ,O ~ '~ Q cn ,~ c ~~~ U ~ '~ .O ~ ~ Q.~~p L C ~ ~ ~ C N 7 O O (~ Q ~U O ~ o ~ ~ ~ ~,~.. 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Q c6 ca F" ~ err w h v^ W O V Z C '''' N N O 'O ~ `- ~ N N = aj ~ O~ U ~ L O i N 'O L L •U C N~c 3~~ ~c0n '~~ ° ~0 d' ~ ~ 0 0 N 'O ~ C N V C Q O ~ ~ C to ~ (~6 ~ ~ ~ ~ ~ Q- ~ ~ v0i c •3 3 0 ~ ~ '~ N ~ u0i a~ ~ ~~ Y c o ~ ~ ~ c c ~ Y ~ •3 ~ ~ ~ ~ n N ~ ~ ~ p00 0~c °~ c~ ~ Q-•3•~ ~ ~ 0. c ~ ~ a, • 0 ~ c~ ~ > 0 ~ ~~~ ~.~E ~~ ~o ~ o~~ c ~ 3 •~ 0 v upi ° 0-~ ~ C•° - ~ oW 2 0 ~ p (~ co ~ p a w ~~ N V W ~' ~ o ~ ~ ~ >, ~3~ °~~•o ~~ c~ N~ ~a0i~ O a Q- a O v ,~ ~ vi ~~ ~ L 0 O U p ~ ~ U ~ O O ~ C OO U o Q O o •~ ~ C OI 0 U ~ ~ N ~ Q C e' Q '~ C~ ~ C +r O p Cp U C (J L O O ~~,, U ~ ~ C d- j N ~ U a O Z'~ ~ O~ C L N > O ~, U Cpp `~ O N ~ C .S ~ Q N O~ 0 •; 0 N c~ U Q~ C E C ~ ~- ~ U C ~~ ~~ O ~ ~ ~ ~ ~ ~ ~ U O C O ~ +O+ ~ O N U U •~ C ~ to Q ~ ~ ~ •~ ~ ~ ~ O C .~ C ~ ~ Q a.~0~ °•~•o-•v c ~ way 0a-°i°-' •°~0 ~O~ MO ~ ~ ~ ~ Q U ~O ~ LL O .~ N ~ ~ ~ 'D ~ ~ c0 •r? `~ C `nom N ~ ~ ~ C ~ ~ ~ ~ •O C ~ ~ ~ ~ ~ p N ~ O ~ `~ N L. o ~.• Y C U ~ ~ ~ ~ ~ L ~ W ~oC~ ~00L o ~ E >,Q-0 ~~ 0~ •~0$ O ~ 0~. ~ ~ n c •~ ~ 0 0 0 c~ ° ~ ~ > ~ Y ~ c ~L ~c cQ ~~ ~ ~ a ~~'3 ~ ~ o a~ 0 3 ~ ~ ~ ~ ~; o~•Q~~vOi C7 ~ w ~ E'o ~~'~ ~ ~ ~•~ ~ Q N N "~ ~ a ~ OL p ~ p .I ~ O ~ Q- ~ N C ~ ~ Q ~ Q .O ~ •O O j Q U L t~ I~ I` Q. > Q '~L pC ~ C ~ ~ pCp '~ U c c~ a~i c Q Jw W v c~ c N Q ,~ O O U C Q O ~ .~ ~ Q O O ~ r~ ~ ~ C7 ~ C ~ ~ N ~ ~ .~ 'O - C = ~ ca ' 3 c ~ ~ ~ ~ ~ ~ N ~ O o .~ a ~ ~~ a - ~' x ~ d, ~ ~L ~' ~ a ~' c L ~~ ~ ~ c 3 ~ c ~ o ~ a~ ~ o r o cvo ~ ~i ~ ~ ~ c ~ ~'= c p C (CC O N ~ Z' ~ C ~ ~ ~ ~ ~ y ~ ~ ~ E 8~ ~ o ~ o a a ~ ~ ,! ci3 L ~ N O ~_ ~ I U ~ N ~ Q f6 C ~ C ~' E ~U U U U 'o ~ a a a a a ~ ~ o Q .c ~ c c ~ ~ ~ ~.€_~ L ~ 4~- c L O ~ ~ N ~ ~ ~ N Cp ~ ~ C7 ~ O ~ ~ N O U O O y V~ ~ Q ~ ~ N N ~ Z~o~ ~ •~ ~$~.n c ~ ~ o ~ _ ' ~ ~ ~co'3 ti ~ ~ ~ ~ ~ c c' }' E ~ a~ c~ ~ o ~ ~ c. ~~ ~ ~ ~ ~°~R{~~'E O a-+ O (J c ~ ~ ~ $~ ~i`~~~ s V ~ aXi.S ,a~o~ a ~ ~ N ~ ~ .m c W '3 ~ c c~ o O vi ~ ~ ~. ~ ``= ca O. 2 ~ o ~~ ~3E~ c ~' ~ ~ a~i c ~ o ~ _ N p ~ ,~ a ~ ~ ~ ~ ~ ~ ~ ~ 0 +,, O O ~ O O- ~ i ~p ~ ~ ~ N ~ ca O ''' ~ U ~ O 8 c °- ~ ~ ~ a3 ~~ coO a~vi W ~ ~. ~ o ~ ~ ~ ~ ~ ~~ `~'aQiEcQ ~ .n a~ a~ o~ ?'~ ~ O W c~ ~ ~ j 'S ~ € ~ a~i ~ o ^U ~ ~ ~ ~ ~ ~ O U N ~ N O C C c 'O ~ '~ O N V~ E =v =v ~ ~ a .~ a •o •~ Q E ~ ~ ~ ai m ~ ~ ~ ~~`_ ~ E ~ ~~ ~ a~ `'= ~ ~ ~ ._ ~ ~ ~L O'33o~' U THE CITYOF KERRVILLE, TEXAS ~~- SALARY SCHEDULE -EXEMPT POSITIONS FISCAL YE AR 2004-0 5 ""~ GRADE MIN MID MAX 27 3,614 4,599 5,584 26 3,215 4,079 4,943 25 2,878 3,641 4,403 24 2,595 3,273 3,951 23 2,356 2,963 3,569 22 2,153 2,700 3,246 21 1,981 2,476 2,971 ~rr° ~` UNCLASSIFIED EXEMPT POSITIONS: City Manager ~ City Attorney Assistant City Manager Director of Development Services and Public Works '~ Chief of Police Fire Chief Directorof Human Resources ''~'' Library Director Director of Parks and Recreation Director of Business Programs '~" Assistant to the City Manager Assistant Fire Chief City Engineer ~` Division Manager Planning & GIS/City Planner NOTE: Salary schedule infor- mation is representated as per month. APPENDIX ~ THE CITYOFKERRVILLE, TEXAS SALARY SCHEDULE -NON-EXEMPT POSITIONS FISCAL YEAR 2004-05 GRADE MIN MID MAX 57 2,413 3,071 3,728 56 2,180 2,766 3,352 55 1,976 2,500 3,023 54 1,797 2,267 2,736 53 1,639 2,061 2,483 52 1,500 1,881 2,261 51 1,376 1,720 2,064 UNCLASSIFIED NON-EXEMPT POSITIONS: Lifeguards Pools Manager Assistant Pools Manager Seasonal Recreation Attendants Seasonal Maintenance Worker -Parks Deputy court Clerk (Tempora ;~; NOTE: Salary schedule infor- mation is representated as per month. ~ ~ 2004-05 ANNUAL BUDGET r '~"" THE CITYOFKERRVILLE, TEXAS STEP SCHEDULE -POLICE "' FISCAL YEAR 2004-05 STEP GRADE 1 2 3 4 5 Lieutenant 34 50,898 53,435 54,496 55,598 Detective 33 44,387 46,613 47,549 48,485 ~r- Sergeant, Patrol 33 44,387 46,613 47,549 48,485 Corporal 32 38,688 40,622 41,850 43,098 Evidence Officer 31 32,094 33,072 34,382 36,109 38,272 Patrol Officer 31 32,094 33,072 34,382 36,109 38,272 ~' Dispatcher 30 21,653 24,336 25,563 26,832 28,184 STEP SCHEDULE -FIRE FISCAL YEAR 2004-05 ~r STEP GRADE 1 2 3 4 5 Battalion Chief 44 49,370.048 50,604.736 51,868.544 53,167.296 Fire Marshal 44 49,370.048 50,604.736 51,868.544 53,167.296 Deputy Fire Marshal 43 41,586.272 42,625.856 43,691.648 44,786.560 45,904.768 Lieutenant 43 41,586.272 42,625.856 43,691.648 44,786.560 45,904.768 ~, Fire Apparatus Driver 42 36,758.176 37,675.456 38,618.944 39,582.816 Firefighter 41 31,714.592 33,301.632 34,131.552 34,984.768 35,861.280 Training Officer 47 46,924.800 48,089.600 EMSCoordinator 46 44,200.000 45,302.400 Transfer Tech/Paramedic 39 25,584.480 27,715.670 NOTE: Salary schedule infor- Transfer Tech/EMTBasic 38 21,826.440 24,009.080 ma tion is representated as an- ~,,; nualsalary. APPENDIX /%/ THE C/TYOFKERRVILLE, TEXAS POSITION TITLES AND SALARY SCHEDULE GRADES NON-EXEMPT POSITIONS GRADE 51 Custodian -Police Duty Desk Clerk -Police Library Clerk Library Receptionist LibraryShelver Pro Shop Attendant GRADE 52 Accounting Clerk I Administrative Records Clerk- Police Auditorium/Recreation Attendant LibraryAccountingClerk Office Clerk- Kerrville Schreiner Park Maintenance Worker- Parks Maintenance Worker- Streets Receptionist/HumanResnurces Clerk Recreation Attendant Recycle Worker Utility Cashier GRADE 53 Accounting Clerk II Deputy CIerk- Municipal Court Distribution/Collection Operator Equipment Operator- Parks Equipment Operator- Streets Facility Coordinator Groundskeeper-Golf LaboratoryAssistant MeterTechnician Park Ranger Secretary, Fire Secretaryl, Inspections Secretary, Parks and Recreation Secretary, Police Secretary, UtilitiesAdministration Wastewater Operator I Water Production Operator I GRADE 54 Administrative Assistant -Business Pro- grams Administrative Assistant-Dev. Svc./Public Works EMS Billing Coordinator LibraryAssistant LibraryTechnician Mechanic- Garage Payroll Coordinator Pool Operator Secretary, CityAttorney Secretaryll, Inspections GRADE 55 Code EnforcementOfficer Heavy Equipment Mechanic -Garage Irrigation Specialist- Golf Maintenance Technician -Wastewater Maintenance Technician -Water Production Mechanic-Golf Office Manager- Kerrvi'tie Schreiner Park SCADA Technician Traffic Controls Technician Utility Billing Coordinator WastewaterOperator II Water Production Operator l l GRADE 56 Assistant Street Division Manager Building Inspector Construction Inspector Crew Leader-Meter Technicians Crew Leader- Parks Maintenance i v 2004-05 ANNUAL BUDGET 'rr THE CITYOF KERRVILLE, TEXAS Crew Leader- Solid Waste Crew Leader -Streets Crew Leader- Utility Construction Engineering Technician Human Resources Administrative Coordina- tor Information SystemsTechnician Inspection Technician -Wastewater LaboratoryAnalyst Lead Park Ranger PretreatmentTechnician -Water SeniorCode EnforcementOfficer UtilityGPS SurveyTechnician GRADE 57 Assistant Superintendent of Parks ~"'" AssistantSuperintendent-Kerrville Schreiner Park Chief Operator,Wastewater City Marshal Health Specialist ~` LaboratoryManager Utility Construction Supervisor EXEMPT POS/T/ONS '~""'` GRADE 21 Assistant Golf Pro ~,,,. Lead Pro Shop Attendant GRADE 22 Athletics/Aquatics Coordinator GRADE 24 Budgetand InsuranceCoordinator City Clerk Executive Assistantto the City Manager General Services Administrator Librarian II -Circulation Services Supervisor Librarian II-History-Genealogy Librarian II -Patron Services Supervisor Technical Services Supervisor GRADE 25 Account Operations Supervisor Golf Course Maintenance Superintendent Municipal CourtAdministrator Parks Maintenance Superintendent W astewater Superintendent WaterProductionSuperlntendent GRADE 26 Airport Manager Assistant W ater/Wastewater Manager Chief Building Official Communications Manager Golf Course Division Manager Health Official Park Superintendent- Kerrville Schreiner Park Solid Waste Coordinator Street Division Manager GRADE 27 Water/WastewaterDivisionManager GRADE 23 Garage Superintendent Librarian -Reference Librarian ~"` Librarian -Youth Services Librarian SystemAdministrator APPENDIX ~ THE C-TYOFKERRVILLE, TEXAS Position Titles and Salary Schedule Grades (cont.) GRADE 43 Deputy Fire Marshal Lieutenant POLICE DEPARTMENT POSITIONS: GRADE 30 Dispatcher GRADE 31 Evidence Officer Patrol Officer GRADE 32 Corporal GRADE 33 Detective Sergeant, Patrol GRADE 34 Lieutenant FIRE DEPARTMENT POSITIONS: GRADE 38 TransferTech/EMT Basic GRADE 39 TransferTech/Paramedic GRADE 40 Training Officer GRADE 41 Firefighter GRADE 42 Fire Apparatus Driver GRADE 44 Fire Marshal Battalion Chief GRADE 46 EMS Coordinator UNCLASS-FIED POSITIONS Assistant City Manager Assistant Fire Chief Assistant to the City Manager Chief of Police City Attorney City Engineer City Manager Director of Business Programs Directorof Development Services and Public Works Directorof Parks and Recreation Division Manager Planning & GIS/City Plan- ner Fire Chief Libra ;~ Director ~ ~ 2004-05 ANNUAL BUDGET ~'r-° ~r ~r ~rrr err ~`rr '~1r/ THE CITYOFKERRVILLE, TEXAS BUDGETED FULL-TIME POSITION ANALYSIS Division FISCAL YEAR Number Name 2000-01 2001-02 2002-03 2003-04 2004-05 General Fund: 802 City Clerk 1.0 1.0 1.0 1.0 1.0 803 Legal 3.0 3.0 3.0 3.0 3.0 804 City Manager 3.0 3.0 3.0 3.0 3.0 805 Human Resources 4.0 4.0 4.0 4.0 4.0 806 Finance 5.5 5.5 5.5 4.5 4.5 807 Information Services 3.0 3.0 3.0 3.0 3.0 808 Purchasing 1.0 1.0 1.0 1.0 1.0 809 Municipal Court 3.0 3.0 4.0 6.0 6.0 813 Police 59.0 62.0 63.0 66.0 66.0 821 Fire 39.0 40.0 42.0 42.0 42.0 826 Fire Prevention 2.0 2.0 2.0 2.0 2.0 840 Planning 3.0 5.0 5.0 2.0 2.0 842 Building Inspections 5.0 5.0 5.0 5.0 5.0 843 Code Enforcement 0.0 0.0 0.0 2.0 2.0 844 Health 1.0 1.0 2.0 2.0 2.0 847 Airport Management 0.0 0.0 0.0 0.0 1.0 849 Business Programs 1.0 1.0 2.0 2.0 2.0 850 Parks and Recreation Administration 2.0 2.0 2.0 2.0 2.0 853 Swimming Pools 1.0 1.0 1.0 1.0 1.0 854 Parks Maintenance 12.0 12.0 12.0 12.0 12.0 855 Performing Arts Center 3.0 1.0 1.0 1.0 1.0 856 Recreation 2.0 3.0 3.0 3.0 3.0 860 Public Works 8.0 9.0 9.0 7.0 7.0 861 Streets 14.0 14.0 14.0 11.0 11.0 Subtotal 175.5 181.5 187.5 185.5 186.5 Wafer/SewerFund: 875 Water Records 7.5 7.5 7.5 7.5 7.5 881 Utilities Administration 4.0 5.0 5.0 5.0 5.0 882 Water Production 9.0 9.0 9.0 9.0 9.0 883 Utility Construction 9.0 9.0 9.0 9.0 9.0 885 Wastewater 11.0 13.0 13.0 13.0 13.0 886 Utilities Laboratory 4_0 4_0 4_0 4_0 4_0 Subtotal 44.5 47.5 47.5 47.5 47.5 Garage Fund 4.0 4.0 4.0 4.0 4.0 Kerrville Schreiner Park Fund: 0.0 0.0 0.0 8.0 8.0 APPENDIX ~~ ~ ~. THE C/TY OF KERRVILLE, TEXAS Budgeted Full Time Position Analysis (cont.) Division Number Name FISCAL YEAR 2000-01 2001-02 2002-03 2003-04 2004-05 Golf Course Fund: 801 Golf Course Maintenance 802 Pro Shop 803 Golf Carts Subtotal LandlillOperafions Fund EMS Fund Airport Fund Library Funds: 801 LibraryAdministration 802 Patron Services 803 Circulation Services 804 Technical Services 68-800 Remschel/DeeringHistoryCenter Subtotal TOTAL 7.8 7.8 7.8 7.8 7.8 4,0 4.0 4.0 4.0 4.0 0_2 0_2 0_2 0_2 0_2 11.9 11.9 11.9 11.9 11.9 0.0 0.0 0.0 4.0 4.0 18.0 20.0 20.0 21.0 21.0 0.0 0.0 0.0 1.0 0.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 3.0 3.0 3.0 5.0 5.0 5.0 5.0 5.0 3.0 3.0 3.0 3.0 3.0 0_0 0_0 1.0 1_0 1_0 12.0 12.0 14.0 14.0 14.0 265.9 276.9 284.9 296.9 296.9 viii 2004-05 ANNUAL BUDGET THE C1 TY OF KERRVILLE, TEXAS GLOSSARY OF TERMS The City of Kerrville's annual budget contains specialized and technical terminology that is unique to municipal finance and budgeting. A glossary has been prepared to assistthe reader ofthe annual budget document inunderstand- ingthese terms. AACOG-Alamo Area Council of Governments Ad Valorem Tax-Atax levied on the assessed value of real property (also known as "property taxes"). ADA -Americans with Disabilities Act. APA -American Planning Association Appropriation - An authorization made by the City Council which permits the City to incur obligations and to make expenditures of re- sources. APWA -American Public Works Association. Assessed Value -Avalue set upon real estate orotherpropertybythe KerrCentralAppraisal District as a basis for levying taxes. Audit - A financial audit is a review of the accounting system and financial information to determine how governmentfunds were spent and whetherexpenditureswere incompliance with the legislative body's appropriations. AWWA-American WaterWorksAssociation. BOAT- Bu ild ing Officials Association of Texas Bond - A written promise to pay a specified sum of money, called facevalue or principal, at a specified date in the future, called maturity date, togetherwith periodic interest at a speci- fiedrate. The interest payments and the repay- ment of the principal are detailed in a bond ordinance. The most common types of bonds are general obligation and revenue bonds. These are most frequently used for construc- tion of largercapitalprojects such as street and drainage work. The City of Kerrville also issues Certificates of Obligation for capital improve- mentprojects such as building construction. Budget - A comprehensive financial plan of operations which attempts to rationalize the allocation of limited revenues among compet- ingexpenditure requirements for a given time period. Budget Calendar- The schedule of key dates which City departments follow in the prepara- tion, adoption, and administration of the bud- get. Budget Message -The opening section of the budgetwhich provides the City Council and the public with a general summary of the most importantaspectsofthebudget, changesfrom previous fiscal years, and the view and recom- mendations ofthe City Manager. Budget Policies -General and specific guide- linesapproved by the City Cou ncil that govern various aspects of the budget process, includ- ingtheformulationofthebudgetdocument, its implementation and reporting procedures uti- lized to monitor its progress during the fiscal period. APPENDIX i x THE CITYOFKERRVILLE, TEXAS Glossary (cont.) Contingency Account - A budgetary reserve set aside for emergencies or unforeseen ex- CAFR-Comprehensive AnnualFfinancial Re- penditures nototherwise budgeted for. port. Capital Improvement Program (CIP) - A plan for capital expenditures to be incurred each yearover affixed period of several future years setting forth each capital project, the amountto be expended in each year and the method of financing those expenditures. CapifalOutlay-An expenditurewhich results in the acquisition of or addition to fixed assets, and meets these criteria: 1) must have an estimated life of more than one year; 2) must be capable of being permanently identified as an individual unit of property; 3) must belong to one of the general classes of property which are commonly considered as fixed assets in accordancewith generally accepted account- ingpractice. CSI-Construction Specification Institute. Debt Service -The City's obligation to pay the principal and interest of all bonds and other debt instruments according to a predetermined paymentschedule. Debt Service Funds -Used to account for the accumulation of resources for, and the pay- ment of, general long-term debt principal and interest. Deficit-T he excess of an entity's liabilities over its assets. The excess of expenditures or expenses over revenues during a single ac- countingperiod. Department- Major unitororganization in the City comprised of subunits called divisions. CDBG-CornmunityDevelopmentBlockGrant. Challenge Grant -Grant monies received as resultof challengeto match funds putup bythe City for a par#icular project or item. C/D -Criminal Investigations Division (part of the police department). Comprehensive Plan -The process of articu- lating abroad set of interrelated goals and objectives for a City, establishing policies and procedures, formulating detailed programs of action for achieving these goals and objec- tives. Division -Major subunit of a department. Effective Tax Rate -Tax rate derived by divid- ingthe amount of taxes levied last year by the total taxable value of propertythis year, to arrive at a tax rate that imposes the same amount of taxes, regardless ofwhethervalueswentupor down, that were imposed last year. EMS- Emergency medical service. Encumbrance -The commitment of appropri- atedfunds topurchase anitem orservice. To encumberfunds meanstosetasideorcommit funds forfuture expenditures. x 2004-05 ANNUAL BUDGET THE CITYOFKERRVILLE, TEXAS Enterprise Fund-Agovernmental accounting fund in which the services provided are fi- nanced and operated similarly to those of a private business. The rate schedulesforthese services are established to insure that rev- enues are adequate to meet all necessary expenditures. EPA -Environmental Protection Agency Expenditure -Outflow of funds paid or to be paid for an asset obtained or goods and ser- vicesobtained regardless ofwhen the expense is actually paid. This term applies to all govern- mentaltype funds. (Note: An encumbrance is Wotan expenditure. An encumbrance reserves fundsto be expended.) Expense-An expenditure applying to anenter- prisetypefund. Full Faith and Credit - A pledge of the general taxing power of a government to repay debt obligations (typically used in reference to bonds). Fund - An independent fiscal and accounting entity with aself-balancing set of accounts recording cash and/orotherresourcestogether with all related liabilities, obligations,reserves and equitieswhich are segregated forthe pur- pose ofcarrying onspecificactivities orattain- ingcertain objectives. Fund Balance -The excess of the assets of a fund over its liabilities and reserves except in the case offunds subjectto budgetaryaccount- ingwhere, prior to the end of a fiscal period, it represents the excess of the fu nd's assets and estimated revenues for the period over its li- abilities, reserves, and appropriations for the period. FEMA -Federal Emergency Management Agency. Fiscal Year -Any consecutive twelve month period designated as the budget year. The City's budget year begins October 1, and ends September 30 ofthe following calendaryear. Fixed Assets -Assets of long-term character such as land, buildings, machinery, furniture and otherequipment. Franchise Fee - A fee paid by public service businesses for use of City streets, alleys and property in providing their services to the citi- zens of acommunity. Services requiring fran- chises include electricity, telephone, natural gas and cable television. GASB -Government Accounting Standards Board. The authoritative accounting and finan- cialstandard setting bodyofgovernmentagen- cies. General Fund -The general operating fund of the City. It is used to account for all financial resources except those required to be ac- countedfor in anotherfund. General Obligation Bonds -Bonds that fi- nance a varietyofpublic projects such as build- ings and improvements. The repayment of these bonds is usually made from the General Fund, and are backed by the full faith credit of the issuing government. APPENDIX x ~ THE CI TY OF KERRVILLE, TEXAS Glossary (cont.) GFOA -Government Finance Officers Asso- ciation. ICMA -International City Managers Associa- tion. 1&I - Inflowand infiltration. GFOA T-Government Finance Officers Asso- ciation ofTexas. GIS-Geographic Information System. Goal-Astatementof broad direction, purpose orintent. Governmental Funds -Those funds through which most governmental functions typically arefinanced. The acquisition,use, and finan- cialresources and the related current liabilities are accounted forthrough governmental funds (General, Special Revenue, Capital Projects, and Debt Service Funds). Grant-A contribution of assets (usually cash) byonegovernmental unitorotherorganization to another. Typically, these contributions are made to local governments from the state and federal governments. Grants are usually made for specified purposes. HAZ/MAT-Hazardous materials, generallyin association with the fire department and utili- tiesdivisions. HCWWA -Hill Country W ater Works Associa- tion. Home-rule -the right of the citizens at the grassroots level to manage their own affairs with minimum interference from the state, a municipality governed by a city charter ap- proved by the voters of the city. IMSA -International Marking and Signal Asso- ciation. Impact Fee - A cost assessed to new develop- ment which represents an investment in the existing Citywastewater system. Infergovernmenfal Revenues- Revenues from othergovernments inthe form of grants, entitle- ments,shared revenues, orreimbursementof shared expenditures. ISSA- International SlurrySealAssociation. ISTEA - Intermodal Surface Transportation Efficiency Act. KCAD -Kerr Central Appraisal District. KISD -Kerrville Independent School District. KPAS-Kerrville Performing Arts Society. KPUB -Kerrville Public Utility Board. The electric distribution operation was purchased bythe City from LCRA. It is now operated as a separate entityunderthedirection ofthe Kerrville Public Utility Board, and operates under the name KPUB. LCRA -Lower Colorado River Authority. LETN- Law EnforcementTraining Network. xi. 2004-05 ANNUAL BUDGET THE CITYOFKERRVILLE, TEXAS Line Item - A specific item or group of similar items defined by detail in a unique account in thefinancial records. Revenue Bonds -Bonds whose principal and interest are payable exclusivelyfrom earnings ofthe Water/Sewer Fund. Maturities -The dates on which the principal or stated values of investments or debt obliga- tionsmature and may be reclaimed. Modified Accrual8asis -The basis of accou nt- ing under which expenditures other than ac- crued interest on general long-term debt are recorded atthetime liabilities are incurred and revenues are recorded when received in cash exceptformaterialand/oravailablereuenues, which should be accrued to reflect properlythe taxes levied and revenue earned. Objective - A statement of specific direction, purpose or intent based on the needs of the community and the goals established for a given program. Occupancy Tax-Acitytaxon hotel/motel room rentals often called the "Bed Tax". Operating Transfers -Monies transferred be- tweenfunds. Program - A specific activity, service or objec- tive within a division, such as the sealcoat program within the street division. Property Tax - A tax levied on the assessed value of real property (also known as ad valo- remtaxes). P&Z-Planning and Zoning. Revenues -Money received by the city from external sources; income. Revenue Estimate - A formal estimate of how much revenue will be earned from a specific revenue source for some future period; typi- cally, afuture fiscal year. RPZ-Runway protection zone. SBCA -Self contained breathing apparatus. SBCCI -Southern Building Code Congress International. SCADA -Supervisory Control And Data Ac- quisition. Specia/Assessment-A compulsory levy made against certain propertiestodefraypartorallof the cost of a specific improvement or service deemed to primarily benefit those properties. TAAF -Texas Amateur Athletics Federation. Tax Levy -The total amount to be raised by general propertytaxes. Tax Rate -The amount of taxes levied for each $100 of assessed valuation. Taxes -Compulsory charges levied by a gov- ernmentforthepurpose offinancingservices performed forthe common benefit. APPENDIX xiii THE C/TYOFKERRV/LLE, TEXAS Glossary (cont.) TCEQ-Texas CommissionforEnvironmental Quality. TCMA -Texas City Managers Association. TDH -Texas Department of Health. TFMA - Texas Floodplain Managers Associa- tion. TML -Texas Municipal League. TMUA -Texas Municipal Utility Association TSPS-Texas Society of Professional Survey- ors. TWUA -Texas Water UtilityAssociation. TxDOT-Texas DepartmentofTransportation. UGRA- UpperGuadalupe RiverAuthority USTA -United States Tennis Association. lMPCF-Water Pollution Control Federation W&WWU-Waterand WastewaterUtilities. DESCRIPTION OF EXPENSE LINE ITEMS 000 Series PERSONNEL SERVICES Compensation to individuals in the form of salaries, wages and benefits. 001 Salaries and Wages Compensation to all full time permanent and probationary employees; funds appropriated for pay increases. 002 Overtime 003 Temporary Help Includes part-time and full-time, and part-time permanenthelp. 004 Longevity 005 Social Security 006 Retirement Citycontributionportion totheTexas Municipal Retirement System. 007 Group Insurance City~s portion of life, hospitalization and medi- calinsurance. 008 Workers Compensation Insurance Insuranceforon-the job injuries, lossof life, or medical insurance. 009 Unemployment Insurance 010 Professional Development Expenses incurred by employees attending approved schools or training programs, such as meals, lodging, registration fees, xi v 2004-05 ANNUAL BUDGET ~r ~` THE C/TY OF KERRVILLE, TEXAS transportation, etc., also training pamphlets, tion, including ice and Gatorade used by field safetymanualsandrentaloffilmsforin-house crews. Includes paper plates, cups, plastic programs; and work related travel expenses. 011 Local Meeting Expense I ncludes costs associated with committee meet- ings,advisors, and related costs. 012 Educationallncentive Additional compensation for certification for protective services personnel. 100 Series SUPPLIES AND MATERIALS Expendable materials and operating supplies which are subject to rapid consumption and which normallycost$5,000orless. (Nocapital outlay items are included in this classification.) utensils. 106 Janitorial Supplies Cleaning preparations, deodorants, disinfec- tants, floor cleaning supplies, wax, soap and sanitarysupplies. 107 Wearing Apparel Uniforms, badges, belts, boots, hats, slicker suits, gloves, safetyvests, safetyglasses, etc. 108 OtherSupplies Purchase of supplies for specialized equip- mentsuch as computer supplies; barricades, traffic cones. 101 Office Supplies Supplies necessary for operation of an office, such as operation manuals; also copying, bind- ingand other printing costs. 102 Small Tools and Equipment Items under$5,000 in value which are subject to loss or rapid deterioration, such as brooms, light bulbs, wrenches, calculators, etc. 103 Chemical and Medical Supplies First aid kits and chemicals such as chlorine, polymers, darkroom, laboratory, insecticides, etc. Includes first aid supplies, oxygen and acetelyne. 104 Fuel and Oil Supplies Petroleum products, fuel service through inde- pendentprovider. 105 Food Supplies All purchases of articles for human consump- 110 Postage/UPS/Federal Express Expenses for postage, UPS and Federal Ex- press. 111 ComputerUpgrades Costs associated with desktop computer up- grades. 112 ComputerSoftwarefurchases Costs associated with purchases of computer software. 115 Portable Buildings/Structures Costs associated with purchase and installa- tion of portable buildings costing less than $5,000 and costs associated with new build- ings orstructures costing less than $5,000. 131 Fertilizerand Chemicals Costs associated with necessaryfertilizers and chemicals, primarily used atgolf course. APPENDIX xv THE CI TY OF KERRV/LLE, TEXAS Description of Expenditures (conf.) 132 Seed, Sod and Plantings Costs associated with purchase of seed, sod and plants, primarily used at golf course. 205 Office Equipment Maintenance Maintenance contracts, repairs of office equip- ment such as typewriters, calculators, com- puter equipment, copying machines, desks, chairs, etc. 133 Sand and Gravel Costs associated with purchase of sand for sand traps and gravel, primarily used at golf course. 134 Topsoil and Fill Materials Costs associated with purchase of topsoil and fill materials, primarily used at golf course. 200 Series MAINTENANCE & REPAIRS Expenditures for materials and parts used in renewal, componentreplacement, orrepairof any building, structure orequipment. 201 Land Maintenance Regrading, drainagework, fertilizing, mowing, botanical expenses, etc. 202 Buildings and Structures Maintenance Materials orservices required to maintain and repair buildings and structures; includes re- pairstoplumbing, heating, cooling and electri= cal systems. 203 Maintenance Contracts -City Garage Service required to maintain and repair all city owned automobiles, trucks, trailers, loaders, tractors, backhoes, etc., performed at City Garage. 204 Parts -City Garage Includes only parts purchased through the City Garage, for repairor maintenance of Cityfleet. 206 Instruments &Apparatus Maintenance Includes installation, removal and repairof all radio equipment. I ncludes repairs oftools and equipment, and blades and parts for mowers. 207 StreetMaintenance Repairof potholes; annual street maintenance program. 208 Traffic Control Device Maintenance Repair of barricades, replacement parts for light boards. 209 Irrigation System Maintenance Repair of irrigation systems. 210 Water System Maintenance Repairs to wells, pumps, standpipes, mains, hydrants, meters, etc., towatersystem. 211 WastewaterSystemMaintenance Repairs ±o !fines, lift rtatinnc and treatment plant. 212 Repairs -Not City Garage Parts and labor costs associated with repairs to motorvehicles and machinerywhen work is performed by a non-City Garage or repairshop. Includes carwashes and state inspection stick- ersfor all City vehicles. wastewatercollectionsystern. 213 Repairs-Infiltration Inflowand infiltration repairand rehabilitationto xvi 2004-05 ANNUAL BUDGET THECITYOFKERRVILLE, TEXAS 300 Series MISCELLANEOUS SERVICES Contractual services other than repairs, im- provements orreplacements. 312 Audit Fees Costs associated with performance of annual audit. 301 Telephone Service Local service, long d istance, modem charges, fax lines and cellular service. 302 Light and Power Electricityusage. 303 Natural Gas Natural gas usage. 304 Waterand Sewer Waterand sewerusage. 305 Legal Service Costs associated with legal service as desig- nated CityAttorney. 306 Special Service Engineering and consultantfees; alsofeesfor unclassified services, temporary help and con- tractlabor. 307 Insurance Premiums for liability and property insurance, includes publicofficials bonds. 308 PrisonerSupport Payments to KerrCountyforuse of jail, medical attention necessaryforCity prisoners. 311 Computer Network Services Costs associated with intra City computer net- workservices. 313 Hire of Equipment Rental of equipment and vehicles with orwith- outoperator; also allowance to employees for use of private vehicle on City business. 314 Warrant Fees Fees paid to other law enforcement agencies for serving warrants issued by the City of Kerrville. 316 Advertising Costs associated with advertising for employ- ment,special programs and legal notices. 317 Employment Physicals Costs associated with pre-employment physi- cals, psychiatricexaminations, drugtestings. 318 Tax Services Annual contract with Kerr Central Appraisal District,1 % of tax collections withheld by Kerr Cou my Tax Assessor Col lector by contract. 319 Drug and Alcohol Testings Costs associated with required drug and alco- hol testings, includes DOT required testing program. 320 Garbage Service Charges associated with garbage collection and disposal. 400 SeriesSUNDRYCHARGES Expenseslegallyormorallyobligatoryuponthe City as a public corporation. APPENDIX xvii THE C/TYOFKERRVILLE, TEXAS Description of Expenditures (cont.) 401 Certificates, Awards, Etc. Includesfloral offerings, plaques, certificates, retirementplaques,etc. 402 Dues and Subscriptions Subscriptionstoprnfessional magazines, dues to professional organizations. 403 Election Costs Costs associated with City elections. 405 OtherCharges Miscellaneous obligatory charges not classi- fied elsewhere. 406 Bad Debt Expense Expenditures associated with write-offsforun- collectibleaccounts. must be capable of being permanently identi- fied as anindividual unit of property; 3) must belong to one of the general classes of property which are commonly considered as fixed as- sets in accordance with generally accepted accounting practice. Fixed assets are defined as items of propertythat have a life expectancy of more than one year. As a general rule, an item which meets the first two requirements and hasa unitcostof $5,000 ormore, should be classified as capital outlay, while items costing less than $5,000 should be classified as sup- pliesand materials. (Does NOT include com- ponentreplacement.) 501 Land Includes all expenditures for land such as ab- stracts, assessments, cost of appraisal, sur- veys, recordings, initial drainage work, engi- neeringwork, sodding, grading, planting and terracing. 408 Emergency Management Costs associated with performance of Emer- gencyManagement. 410 Contingency Fundsforunforeseenexpenses, improvements and unforeseen cost overruns for budgeted items, as approved by the City Manager. 411 Litigation Contingency Funds for unforeseen expenses related to on- goinglitigation. 500 Series CAPITAL OUTLAY Includes purchase of all real property, such as land, buildings, and other improvements, and the purchase of items of personal property which meetthefollowing requirements: 1) must have an estimated life of more than one year; 2) 502 Buildingsand Structures All expenditures for new buildings oradditions to buildings and structures. 503 MotorVehicles !ncludes purchase of automobiles, trucks, trail- ers, backhoes, loaders, tractors, etc. Also includes lease/purchase payments but NOT maintenance contracts. 504 Machinery, Tools and Equipment Purchase of equipment, stationarymachinery and motors, tools that cost over $5,000, and heating and cooling units. 505 Office Equipment New or used additions to office equipment such as typewriters, copiers, desks, chairs, xviii 2004-05 ANNUAL BUDGET +~rrr THE CITYOF KERRVILLE, TEXAS filing cabinets, carpets, draperies, bookcases, computer systems. Also includes lease/pur- chase payments but NOT maintenance con- tracts. 510 WaterSystem Purchase of water mains, meters, storage tanks, drilling of wells, pumping units, and fire hydrants. 506 Instruments and Apparatus Purchase of items such as radio equipment, surveying instruments, cameras, projection equipment, radarunits, scales, etc. 507 Street Improvements Major street improvements such as curb and gutterwork. 508 Traffic Control Devices Expend itures relating to design and installation oftraffic control devices. 509 Irrigation System Includes expenditures for pumps, lines, sprin- klers,and wells. 511 WastewaterSystem Purchase of sewer lines, lift stations, and im- provements to wastewatertreatmentplant. 512 Books and Records Purchase of library books and materials. 513 Grants City of Kerrville's portion of matching grants. 514 Miscellaneous Capital Outlay Miscellaneous capital expenses not catego- rizedelsewhere. APPENDIX X/X