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COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST
AND DOCUMENTS TO BE REVIEWED BY THE COURT.
MADE BY: William H. Williams OFFICE: Commissioner, Pct. 2
MEETING DATE: January 10, 2005 TIME PREFERRED:
SUBJECT: (Please be specific). Consider, discuss and take appropriate action to
establish proceedures that facilitate handling and distribution of Commissioners' Court
documents that satisfy the requirements of the County Clerk and the Office of
Commissioners' Court.
EXECUTIVE SESSION REQUESTED:
NAME OF PERSON(S) ADDRESSING THE COURT: Commissioner Williams.
ESTIMATED LENGTH OF PRESENTATION: 5 Minutes
IF PERSONNEL MATTER-NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday
THIS REQUF,ST RECEIVED BY:
THIS REQUEST RECEIVED ON:
All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
meetings. Your cooperation is appreciated and contributes toward your request being addressed
at the earliest opportunity. See Agenda Request Rule adopted by Commissioners Court.
Agenda Item Backup Material
All too often documents that are approved and signed by either the County Judge
or all members of Commissioners' Court are returned to the County Clerk's office
without any consideration of whether or not a covering document should be developed
and included.
I believe we need a procedure in place that satisfies the law with respect the
County Clerk's responsibilities while allowing for documents that originate in
Commissioners' Court to be forwarded to the intended recipient from Commissioners'
Court with an appropriate covering document. This will also enable the Administrative
Assistant to maintain a complete record of all such documents that originate from
Commissioners' Court.