ORDER N0.29000 LEGION AND GRANADA TOWER CONTRACTS Came to be heard this the 24th day of January 2005 with a motion made by Commissioner Baldwin seconded by Commissioner Letz. The Court unanimously approved by a vote of 4-0-0 to accept the contract from LCRA in the amount of $1,630.00 per month starting with July 1, 2005, but not payable until October 2005. But to negotiate new contracts before the budget in October 2005. COMMISSIONERS' COURT AGENDA REQUEST ~~ ~ ~ O PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT MADE BY: Pat Tinley OFFICE: County Judge ~ MEETING DATE: January 24, 2005 TIME PREFERRED: SUBJECT: Consider and discuss status of Legion and Granada Tower contracts with LCRA. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: County Judge ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER -NAME OF EMPLOYEE: Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday. THIS REQUEST RECEIVED BY: THIS REQUEST RECENED ON: All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towards you request being addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners' Court. Re: LCRA Agreements with County on Legion and Granada Towers. I have been advised that in 2002 Kerr County signed agreements with LCRA for the lease/license of the Granada and Legion Towers. I was advised that the agreements provide that Kerr County was to have the use of such towers for a two year period at no cost and that thereafter, after 6 months notice from LCRA, the County would have to begin paying the agreed consideration. LCRA advises that they should have given notice before now with respect to the payment of those fees, but failed to do so. However, LCRA is giving notice that it desires Kerr County to begin payment of the monthly consideration beginning in July 2005. However, realizing that we have not had adequate notice to budget for those amounts this fiscal year, LCRA indicated they would attempt to work with us by having the sums due for July-September 2005, not payable until October of this yeaz. An effort has been made to locate the agreements which were signed in 2002. However, only a copy of one of those executed agreements could be found. ~~ . r~ i R Cp,~ ~~ 1 W. R.'~~.'l~$'1~'Y" ffiF,~tH+~LZER, 9R~ItI1~F ~~ KERB CO1J'~TY F,AX 'f1~NS. ITTAL, SHEET DATE:., ~~(~~~ TO: ATTN: PHONE #: M....._ -----,,,_.,..FAX #: FRO?vi~, N~~ b~ - - FAX #: $~0-257-?,_ [9'~___~_~_ -- - __PHONE#: $~0-8~6.-1216 _._.__~_~.__. REMA.12.K5: ~~ '.a/ c'.~~1 d-~~t~or _d~lh GC~%1~ _._.~_ s ~ ~ _~ ,~~. r• , U Y a Totai Number of Pages (Including Cover Fa$e):_.~,, IF YOU HAVE ANY PROBLEMS, QtJESTIO>~iS OR THIS TRANSMISSION IS 1LL1/GIBLE OR INCOMPLETE, PLEASE CONTACT US AT (830) 896.1216 X00 Clearwater Pasco • Kerrville, Texas 78028 .-- «4-- `... _ - _. ~_.~r'i' ..-=}+'.T.F~- L=rakt :~S! 794 F. N2 EXMtBiT C FEES ~ C?TH~i;t GONSIpERATIQN SITE NAME: Granala Tower A. Antenna and Rack Spare LCRA wilt' allow Licensee to install equlprnent and license tower space at no charge for a period of two years from the Commancernent Date. After the lnitlal two year partod, trtor>thly and annual charges far this License sha41 be determinetf In accordance with t.CRA's community tale then in effect. LCRA vaill notify Licensee of said rate six months in advance of the expiration of the two year patiotS. TQTAL Mt2NTHLY RENTAL TBD TQTAL.YEARLY RENTAL TBD B, Direct cost for LGRA services that may be required 1. Labor r Regular Time (Scheduled) T:OOarn - 3:30pm Next day/24 hear response time $ &5,~ttlhr 2. Labor - tJvertime (Unscheduled} Stame Qay Response $ 9t}.Q0/hr 3. Call pt~t (Emergency} two Haur Response $110.00Ihr. 4. Mileage - No labor charges during travel $ .901mi1e In addition to the above fees, swaps and oonslderation, Lkensee agrees to reimburse I.CRA for speciftc servlc+as LCRA performs for Licensee, as described under Fees, Charges S Reimt>Iu+^8ements. C. Special Condtionts Existing Kerr County Sherif'Ps Department equipment wiH be removed from LCRA towers no cater than thirty (30) Maya from the acceptance of the new radio system from Licensee's vendor. l'agr t3 03/t~JOZ Rtvptc Ct~rtomettl K,nrl' County $O_i$m0t 2101 rbrm Rya o~rtirot f!!.: Kwr Co 2001 privue wsUon~ar ticaaa_o3.11-02.Aoo EXH181T C FEES 8~ C74~ER CONSiDE'RA71QN ~CONT'0) S§gi~t~res: tican~ee: I.CR~1: Rev. Data: Qate: Date; Paso l~ O3/i?+9:! Pnvats Cuuomos Kerr CQwMy 30,~~te41't902 lexm ltevitod 06J1 ~+R! 1 Pica li~rrCe 2402 peivatr cwean~ ticmae 03.11-0Z.6oe .'r;'~ -1 ? -.rvst~~; L?=+: fay i='r'1 K'~~'=r. CUUiJ i'Y SHtrR2FF U 3t~ ::'S i 7'3 f+4 P. ~4 f=XHiEIT C FEES ~ OTHEr R~L7N51DER.ATION SITE NAME. Legion Tower A. Antenna and Rack Space LCRA will allow Licensee to install equipment and Ilcgrise tower apace at no charge for a period of two yeare from ~s Ce~mrrlencetraent gate. After the initial two year period, monthly end annual charges for this License shall be determined in accordance with LGRA'$ community rate then in affect. LCRA will nctiiy Licensee of said rate six months in advance df the expiration of the two year period. TOTAL NiONTMiLY RENTAL TOTAL YEARLY RENTAL S. Direct cost for LCRA services that may bs required 1. labor -Regular Time (Scheduled) 7:OOam - 3:30pm Next day/24 hour response time 2. Labor ~- Overtime (Unscheduled) Same Day Response 3. Cell t7ut {Emergency) Two Hour Response 4, Mileage - Na labor charges during travel T8p TBD ~ 66,00/hr $ 90.170/hr ~110.OOlhr. ~ .90imile In addmon to the above fees, swaps and consideretion, Licensee agrees to reimburse LCRA fbr specific s6~rvicas LCRA performs for Licensee, es described under Fees, Charges ~ Relmbun3ements. C. Special Conditions Existing Kerr County SherlfPs Department equipment witl lie removed from LCRA towers rw later than thirty (3Q} days from the acceptar+ce of the new radio system from Lk~ensee's vendor. p~ is a~rlya2 Prtva. Cu~tat-ar Kerr county so_cpno 128 Forte Rsvtad 06/13/81 Filr. Ker Ga 2062 prira4 owdxnx lirm~e_, 03-1 i rD2,doc EXHIBIT C FEES ~ OTHER CONSiQ~RATiON (CQNT't~) 5lgnaturea: I.~C8118@~: dot@: LCFW: Date: Rev. Date; Peke 16 0315210% Peiveta 41~tomeee Kwr Ccnmty SO_4;w012102 Yorm Bathed ON13N~ Pile: Kart Go 2002 ptivwW cuetcn!fer liccsee 03-11~g2.4aa - c-.. .- - - - - - _ W ..JVW' Y -'~~':.FF ~-c;-i ~ 57' "; 9L:14 F'. E36 Thin r~~reemant is executed this ,r,~.:~' R...,_ day Qf 4 f~• ~ ~ ~~t Z. Kerr Cot~~tiy ~- //"" v- ay: , J .~ tAWER tORADO RI AUTHORITY' ey: Title: ~~~~. y ~ t~L.f'- 4 ~ ~~-' ~~ ~. wye s ol~t~ros ,~. cm~omss ~~ county ~ oQno 12607 Poem Revirea ow11/01 Fik; Ke+t Co 2001 pe{vu~ cugomtt liCtaue_41-11.47,doc s~3e 2s ~ ~ yea 1.4war Cvlarado River Authority • Communications ~aciiitles Site Lilcsnse Agr+sement The Lower Colorado Riper Autht~rity hereby grants a license, as of the Site License Date written below, to the named Licensee to install, operate, ma~(ntain and remove communications equipment at the named Site, under the conditions specified below and in accordance with the appilcab(e C3enerai Terms and Conditions, Licensee: Kerr Courtly ~Mw~.~Maa LCRA Si#e NSme: Granata Tower Licenses Site Nams andlor Number: Location: Granata Tower Site C?wner: Lower Colorado River Authflrity Tower pwner: Lower Colorado River Authority Total Monthly License Fee far Antenna: Total Manth(y Ground Space 1`ee: Total Annual License Fee. Annual Fee Escalation: Sits License Date: Commencement Date: County: Kerr ~ TBD l Monthly $ 4 /Monthly $ T@D /Yearly 3% March 'f 2, X002 Primary Term I~xplration Date: Ten years after the Commencement Date Renewal Terms of Site License #1: 6 year renewal term Annual Fes Escalator 3 #2: 5 year renewal farm Annual Fee Escalator 3 Special Conditions of Site License. LCRA will allow Licensee to instaN equipment and license tower space at no charge for a period of two years from Commencement Elate. After the initial two year period, monthly and annual charges for this Llc+snse shall be determined ir, accordance with LCRA'le community rate than in effect. LCRA will notify Licensee cf said ra#e six months in advance of the sxpiratidn of the two year period, P . 6 i' ?IHS2 Site L+crnsa A~ruamrnt_Kerc COUn;y G!'~+tRUd)3• t.•l+:,dnc She L;cunsc Age ~~tmirit due ruv- 1.1 S•2M1U i,tih?-1'3-~'_430~~ 03:e.+3 Ptl KEF'R i~t7UNT`r' SHEF?IFF 8~0 ~._,~ ?9©4 P.O~ lower Colorado River Authority Cornmunicatidns Facilities Sit~- Li~enss Agreement The Total Monthky License Fee shell be due and payable each and every month beginning twa years from data of tine %nstellation of Licensee's equipment. LCRA will invaice Licensee approximately One month before the fees become due. Licen$ee's Address for Notices: Kerr County T®xas C/0 Kerr County ShertfPe Department 4a0 Clearwater Paseo Kerrville, Texas 7802$ ATTN: 8hetiff W.R. "Rusty" Hierhol:er List contacts for billing, site maintenance end emergencies: Sheriff W.R. "Rusty" Hlerholzar Kerr County BheNff s Department 400 Clearwater Paseo Kerrville, Texas 78028 Phone: $30-896-12'16 PAX: 830-896.79$4 i~kst name and phase numbers of persontsl visiting site Dailey-Wells Corrmunicatiar~s San Antonio, T+axas 2'l4-a9J~8500 Contact: Lester ItsGhner, Chief Snginaer 210-893.8608 Advantage Communications Kerrville, Texas 830.792-6511 Contact: David MorMs List of Attachment, to Exhibit A: 1. Approved Technical Reviews w/attached Spec?ficatlans, Orawings, end Ptans 2. Stgndarti Rate Sheet ~, Site Drawings 3003 SiW L coi~tn A~treum~~n„Kui7 C'.+uniy Grami!~~43-, 2.c~2 Jac Sitc l.i.e„sr ~gr~~ni,.nLd~x icy 3-I~•'1fifN) - ~ r ... ~! '~ '_~ _. r^ :? _ , _ '-: R tY t! :~ ; ~+'r `y ~; H E fk: I F F 8 '• k't 1 ~ r ? 9 6~ ~ P . k~ 9 Brower Cnla~~ado River Autharlty Colnrrruntc~ltivr~s Factttties Sits L1aen~e Agreement LI~~NSE4": ~y (Print Name): ~ -~~.;~~.~~,- - ~i~nature: • Title: ~ ~'~. - I.OWIR CO~.ORADO RIVER AUTHORITY: ey (Print Na , r ~ ' '~" ~~~~`'l . Si~nsture; ~ Date: ?~' Title; ~-~2-~-'~~v `~ ~'~`~ ~r.,...}.~~ --r- ~iXf1 S1~e L.tcitl!id ., ({Pl'@1111SfiS.,Il Cli (