1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 KERR COUNTY COMMISSIONERS COURT Special Session Friday, February 4, 2005 3:00 p.m. Commissioners' Courtroom Kerr County Courthouse Kerrville, Texas Reconvened from Thursday, February 3, 2005 PAT TINLEY, Kerr County Judge H.A. "BUSTER" BALDWIN, Commissioner Pct. 1 WILLIAM "BILL" WILLIAMS, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 DAVE NICHOLSON, Commissioner Pct. 4 n O 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 2 I N D E X February 4, 2005 1.1 Order authorizing the Issuance, Sale and Delivery of "Kerr County, Texas Certificates of Obligation, Series 2005", providing for the future authorization of the levy of an annual ad valorem tax to secure the payment thereof; approving and authorizing the execution of all instruments and procedures related thereto including a Paying Agent/Registrar Agreement and a Purchase Agreement; approving the form of an Official Statement; and providing for an immediate effective date 1.2 Consider and discuss authorizing County Judge to execute any and all necessary documents on behalf of Kerr County to complete the purchase of the Juvenile Detention Facility and issuance and sale of Certificates of Obligation, delivery of funds to existing bondholders, and obtaining any necessary or required releases from bondholders, trustee(s) and/or others Adjourned PAGE 3 16 19 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 3 On Friday, February 4, 2005, at 3:00 p.m., the February 3rd, 2005 special meeting of the Kerr County Commissioners Court was reconvened in the Commissioners' Courtroom, Kerr County Courthouse, Kerrville, Texas, and the following proceedings were had in open court: P R O C E E D I N G S JUDGE TINLEY: Let me reconvene the -- the Commissioners Court meeting that was recessed at approximately 3:45, I believe, yesterday afternoon, and was recessed until 3 o'clock this afternoon. It is a bit past that time now. The items that are on the agenda for today's consideration, I -- I've been advised a little over an hour ago -- about an hour and 15 minutes ago that Mr. Noel Valdez with the bond counsel firm of McCall, Parkhurst, and Horton is en route, together with a representative from RBC Dain Rauscher, the County's financial adviser. They should be here momentarily with reference to the agenda items that we have here today. But let me go ahead and first call the first item. Order authorizing the issuance, sale, and delivery of Kerr County, Texas Certificates of Obligation, Series 2005, providing for the future authorization of a levy of an annual ad valorem tax to secure the payment thereof, approving and authorizing the execution of all instruments and procedures relating thereto, including a Paying Agent/Registrar Agreement and a Purchase Agreement, 2-4-05 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 4 approving the form of the Official Statement, and providing for immediate effective date. I do note that we do have a public participation form by a citizen who wishes to speak, I presume, on this item. It relates to the Juvenile Detention Facility. Ms. Claudell Kercheville. MS. KERCHEVILLE: Yes, sir. JUDGE TINLEY: Would you -- if you'd come forward and identify yourself by name and address to the reporter, and -- MS. KERCHEVILLE: My name is Claudell Kercheville, K-e-r-c-h-e-v-i-1-1-e. I reside at 118 Hilltop Drive in Kerrville, Kerr County, Texas. That's District 2. Your Honor, I do -- I would -- I come this afternoon with questions. I have followed this -- the discussion in the -- and the information that's in the newspapers. I've followed this very closely, and I've taken a very keen interest in it. And I decided that since I saw that -- I thought it was a foregone conclusion, and then I saw yesterday that it was delayed because -- as I understand, because of not securing all the signatures that would indemnify the County. I believe that's maybe the correct term. But I come with some questions today that I'd like maybe you all to answer for me, and if it's not appropriate, maybe I could -- you could get back with me with the answers. May I state my questions, please? I notice that there is recent reference 2-9-05 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 to the operating losses. That was not brought out initially. It was, you know, "We're going to buy this," and, you know, it's an operating facility, and it operates at -- I guess at near break-even point or something. And there had been recent references to the operating losses. And these are my questions, please. How many new employees are we adding to the County payroll, and what are the estimated costs, including their benefits? What are the -- what will be the projected rate of interest on the proposed bonds? I know that probably those -- that maybe is a negotiated rate, but in view of the downgrading of our bond rating, I wondered if we might not have to pay a premium rate for those. And I wondered if, also, referring to the operating losses, I think concerning Mr. Letz' -- your comments that were in -- quoted in yesterday's paper about the -- that it would be near or break-even, I think, or something, that -- something projected in that way. But how will the losses be covered, and were they included in the 2005 budget? And how will we pay those? And are the -- will the sale of the bonds include the -- that deficit amount? And those are my questions, and I just feel like that the citizens maybe deserve and would like to hear more concerning these particular issues. Thank you, sir. COMMISSIONER LETZ: If I may make just a general comment, we generally don't get into dialogue and 2-4-OS 1 2 3 4 5 6 7 8 9 10 11 12 -~- 13 14 15 16 17 18 19 20 21 22 23 24 25 6 answer questions in this format. MS. KERCHEVILLE: Okay. COMMISSIONER LETZ: It's just difficult for us, but I'll be glad to meet with you after the meeting, and I can go over my comments. And -- MS. KERCHEVILLE: Okay. Well, maybe -- sometimes you might be misquoted, but I think you were the one that he referenced the remarks to, sir. COMMISSIONER LETZ: I haven't read the paper today, so I'm not sure what they said I -- what they say I said this time. MS. KERCHEVILLE: Well, the San Antonio paper gives a little bit more concise information than the Kerrville paper does. They give a little bit more in-depth information. JUDGE TINLEY: All right. I think we've got with us representatives from RBC Dain Rauscher and -- MR. VALDEZ: Noel Valdez. JUDGE TINLEY: -- McCall Parkhurst, and this is Mr. Valdez who just came in the door, and this is Mr. Dusty Traylor with RBC Dain Rauscher. I've called the agenda item for the order authorizing the issuance, sale, and delivery of the Kerr County, Texas Certificates of Obligation, Series 2005, and if you gentlemen would be kind enough to report to the Court where we are at this juncture, 2-4-05 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 7 I think we can move on. MR. VALDEZ: I'll be happy to do so. I -- once again, for the record, my name's Noel Valdez with the law firm of McCall, Parkhurst, and Horton. I apologize that Tom can't be here today. He's flying in from Phoenix, but I've been in conversations with him this afternoon, this morning, and he's been in conversation with trustee's counsel, and also counsel to the bondholders. We received this morning -- we've received all signature fax -- faxed signature pages to the Consent and Release Agreement, and we've released -- and we have also received a signature page from the trustee signing the release agreement. The only thing I would say is, there's one bondholder, Citigroup, where Bank of New York is holding the bonds in trust for Citigroup, but Citigroup has authorized Bank of New York, as trustee, to sign the release agreement. So, with that, we have all signatures to the Consent and Release Agreement. Having known that -- and this morning, we -- we had conversations with the Judge, went into the market, priced the bonds. At this particular juncture, Dusty's going to give you some information on how that pricing went, and then up for your consideration will be the -- the approval and sale of the certificates. And I'll be happy to explain that order, and then there's going to be a second process wherein you would also approve the 2-q-os 8 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 tax, but that would be at a separate meeting. And I'll be happy to discuss those details. But I will, unless you have any other questions for me at this point, turn it over to Dusty to let you know how that pricing went. JUDGE TINLEY: Thank you, Mr. Valdez. Mr. Traylor? MR. TRAYLOR: Thank you, Judge, Commissioners. For the record, again, my name is Dusty Traylor with RBC Dain Rauscher Incorporated, and Bob Henderson has been in New Mexico for most of the week and sends his regards; he could not attend today. With the information that we received today that all of the bondholders had approved the Consent and Release Agreement, we went forth and instructed the underwriters to place the bonds in the bond market today. They were able to do that at -- at negotiated rates of interest and were in the market for about an hour and a half, and then their orders came back to us, and said that they had completed the underwriting process and had a deal in-hand for us. And it's my -- my privilege to be here today to present that deal for your approval for the Court. They went forth and sold Certificates of Obligation, Series 2005, in the par amount of $2 million for the County. This would leave 1.9 million available, as -- as agreed upon earlier, for the Kerr County Juvenile 2-4-05 9 1 2 3 4 5 6 7 8 9 10 11 12 --~ 13 14 15 16 17 18 19 20 21 22 23 ~'~ 2 4 25 Detention Facility Corporation. The interest rate on these bonds, the true interest cost is 5.25 percent. And you've got to realize that in that 5.25 percent, that also includes costs of issuance. If we were to just look at this thing based upon the -- just the interest rates on the bonds themselves as they're issued, that interest rate comes out to 3.41 percent. Basically, what happens when you issue bonds, all the costs of issuance get lumped in. They have to be part of the interest costs as it's -- as it's calculated, but the true interest cost without those is 3.419 percent. These bonds go out from year 2006; they mature in 2006 through 2010. We feel like with the -- the underlying rating of these bonds were sold with the underlying rating of the County, which is an A3 from Moody's. That is a very good deal on these rates for the County to accept these terms. COMMISSIONER WILLIAMS: First coupon is due when? MR. TRAYLOR: 2006. COMMISSIONER WILLIAMS: 2006. MR. TRAYLOR: Yes, sir. COMMISSIONER LETZ: Do you recall what the -- the old $5 million debt, what the rate of those bonds was? MR. TRAYLOR: I do not know. I do not recall exactly what the overall percentage rate was. Those bonds, 2-4-05 10 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 I know, went out to 2022, something like that, and those bonds had an interest rate -- the bonds in 2022 had an interest rate of, you know, 5 and a half percent, 5 and a quarter percent, something in that area. But this structure is much shorter than this structure. It's kind of not really an apples-to-apples comparison. I -- COMMISSIONER BALDWIN: Mr. Traylor, would you explain to me what cost of issuance is and what all that t entails? MR. TRAYLOR: Yes, sir. When bonds get sold on the bond market, the -- there has to be some costs set aside, some money set aside to help pay for selling of those bonds. It's just like when you have retail stockbrokers and you go to sell your stocks or bonds in your portfolio, they keep a portion of the proceeds of the sale of those. Those -- COMMISSIONER BALDWIN: Is that your firm? MR. TRAYLOR: That's not our firm that's -- that's doing this. Southwest Securities is the underwriter on this deal. COMMISSIONER BALDWIN: Okay. MR. TRAYLOR: And they are keeping a portion of those for the sale of the bonds. You know, there are other fees that go along with any bond transaction. There are fees for our firm. There are fees for Mr. Valdez' firm, 2-4-05 11 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 ~- 2 4 25 McCall, Parkhurst, and Horton. Those are also included in the transaction. But -- COMMISSIONER BALDWIN: Okay. MR. TRAYLOR: So, you have fees for the underwriters, fees for the rating agency, fees for our firm, fees for Mr. Valdez' firm, as well as printing costs, things like that. COMMISSIONER BALDWIN: Okay, thank you. COMMISSIONER WILLIAMS: Do we understand correctly that there is no bond insurance required of Kerr County? MR. TRAYLOR: Mr. Williams, that is correct, there is no bond -- there is no bond insurance on these -- these bonds. These bonds are backed by the County's credit. COMMISSIONER WILLIAMS: COMMISSIONER NICHOLSON: knows the answer to this question, but million and we're spending $1.9 millio Where's the other 100,000 go? MR. TRAYLOR: Yes, sir. goes to the costs of issuance. Thank you. I don't know who we're borrowing $2 n to the bondholders. That -- that money MR. VALDEZ: And I would say there's also a portion of that money that's going to title insurance and -- MR. TRAYLOR: That's correct. MR. VALDEZ: -- and also payment of 2-4-OS 12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 attorney's fees having to da the with the real estate transaction. MR. TRAYLOR: That's correct. COMMISSIONER NICHOLSON: Closing costs? JUDGE TINLEY: Yeah. All of these costs that you're talking about are just the normal affiliated costs for transactions of this type. MR. TRAYLOR: Every one of these costs, with the exception of some of these real estate costs built in here, are -- are usual and normal costs of any bond transaction that you would do. Whether you were doing this type of bond transaction, or if you were doing a transaction -- or if you were setting new streets and drainage, these are all usual and normal costs. JUDGE TINLEY: The real estate costs are involved because we're going to be transferring a piece of real estate. MR. TRAYLOR: Absolutely. Yes, sir. JUDGE TINLEY: Okay. COMMISSIONER WILLIAMS: Well, I don't know for certain, but I'm pretty sure I recollect that this rate, 3.419, is better than the rate that the $5 million was struck on. MR. TRAYLOR: I would have to agree that this rate is -- is a lower rate than the $5 million was struck 2-9-05 13 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 on. However, it's not necessarily an apples-to-apples comparison. COMMISSIONER WILLIAMS: I understand. The term is shorter. MR. TRAYLOR: Yes, sir, you are correct. JUDGE TINLEY: Any other questions for Mr. Traylor? Okay. Thank you, Mr. Traylor. MR. TRAYLOR: Thank you, Judge. JUDGE TINLEY: With respect to this particular agenda item, do you have anything further for us, Mr. Valdez? MR. VALDEZ: Yes. I would just add that what you will be considering right now is the -- the authorizing of the sale and delivery of the bonds, authorizing the signing of the purchase contract. I've been in conversations with underwriter's counsel, so that they're well aware of -- of the recess and reconvening today, and they're fine. However, the actual tax levy to pay the certificates of obligation will not be considered until February 14th at your regular term, as required by state law. COMMISSIONER WILLIAMS: Need a motion, Judge? JUDGE TINLEY: Well, if we're going to go forward, we're going to have to have a motion. COMMISSIONER WILLIAMS: I would move that 2-4-05 14 1 2 3 4 5 6 7 8 9 10 11 12 ..-. 13 ~~. 14 15 16 17 18 19 20 21 22 23 24 25 Commissioners Court authorize the issuance, sale, and delivery of Kerr County, Texas Certificates of Obligation, Series 2005, providing for the future authorization of a levy of an annual ad valorem tax to secure the payment thereof, approval and authorizing the execution of all instruments and procedures related thereto, including a Paying Agent/Registrar Agreement and a Purchase Agreement, approving the form and official statement, and providing for the immediate effective date. And do we need authorization for the County Judge to sign necessary documents on that? JUDGE TINLEY: Certainly wouldn't hurt, but there's a separate -- COMMISSIONER WILLIAMS: There's a second one. So, do you want them separate, or do you want them together? JUDGE TINLEY: Separately is fine. COMMISSIONER WILLIAMS: Okay. I -- that's the first motion. JUDGE TINLEY: Okay. COMMISSIONER LETZ: Second. JUDGE TINLEY: Motion made and seconded for approval of the agenda item as stated. Any questions or discussion on the motion? COMMISSIONER BALDWIN: I have a question. Judge, do you have all of the signatures in-hand? JUDGE TINLEY: I do not personally. It's my 2-4-05 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 15 understanding our counsel that's been handling this transaction for us does, or at least facsimile copies; that we anticipate -- MR. VALDEZ: I have with me signature pages from all the bondholders, and the trustee's signature. The only exception is that one bondholder who trustee's counsel has assured Tom Spurgeon that he does have a written -- a written document accepting the release and directing Bank of New York, as its trustee, to sign the release. JUDGE TINLEY: Okay. COMMISSIONER BALDWIN: So you have one lawyer promising another lawyer that's promising us. But, whatever. That's good, if you're happy. JUDGE TINLEY: Mr. Spurgeon was -- was satisfied to go into the marketplace. MR. VALDEZ: And I think that most of the concern -- and, you know, I'm -- just from my observation, has been with the trustee signing off on -- on the transaction. And I will say that I do have trustee's signature with me agreeing to the consent. JUDGE TINLEY: Okay. Anything further? All in favor of the motion, signify by raising your right hand. (Commissioners Williams and Letz voted in favor of the motion.} JUDGE TINLEY: All opposed? 2-4-G5 16 1 2 3 4 5 6 7 8 9 10 11 12 ~~^ 13 14 15 16 17 18 19 20 21 22 23 '"~' 2 4 25 (Commissioners Baldwin and Nicholson voted against the motion.) JUDGE TINLEY: Chair votes in favor of the motion. The motion passes. The next item of business is consider and discuss authorizing the County Judge to execute any and all necessary documents on behalf of Kerr County to complete the purchase of the Juvenile Detention Facility and issuance of sale of Certificates of Obligation, delivery of funds to existing bondholders, and obtaining any necessary! required releases from bondholders, trustees, and/or others. I put this matter on the agenda as kind of a catch-all. Oftentimes there are various and sundry documents, as I'm sure the County Attorney can verify, that are involved with transactions that have to be executed in connection with these transactions, and that was merely to avoid having to come back to the Court in the event those come up and have to be signed. It would be collateral, of course. COMMISSIONER LETZ: I don't see that all of that is necessary, the way I read it. JUDGE TINLEY: Okay. COMMISSIONER BALDWIN: You're joking. COMMISSIONER LETZ: Well, I mean, it seems that we -- I don't know what you're going to have to sign related to the releases from bondholders. They're signing the releases of bondholders. And I have no problem with any 2-4-05 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 ~° 2 4 25 17 document related to purchasing -- completing the purchase of the Juvenile Detention Facility and issuance of Certificates of Obligation, delivery of funds, but the release part I don't see. And I'd like to keep it as limited as possible so that if we -- if there are some other things that need to be done, the full Court decides on them. So, I'll make a motion to authorize the County Judge to execute any and all necessary documents on behalf of Kerr County to complete the purchase of the Juvenile Detention Facility and issuance and sales of Certificates of Obligation, delivery of funds to existing bondholders. That's it. COMMISSIONER WILLIAMS: Second. JUDGE TINLEY: Motion made and seconded as indicated. Any question or discussion? All in favor of the motion, signify by raising your right hand. (Commissioners Williams and Letz voted in favor of the motion.) JUDGE TINLEY: All opposed? COMMISSIONER BALDWIN: No. (Commissioners Baldwin and Nicholson voted against the motion.) JUDGE TINLEY: Chair votes in favor of the motion. The motion passes. Anything further, gentlemen? COMMISSIONER WILLIAMS: Just -- Claudell, if you'll join us back here after court, we'd be happy to address your questions. 2-9-05 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 18 MS. KERCHEVILLE: Thank you. COMMISSIONER BALDWIN: Judge, I just want to say that it's my opinion you've done the wrong thing. However, I'm a team player, and now that the majority of this Court has spoken, I'm on board and I'll do everything in my power to make this thing work. COMMISSIONER NICHOLSON: As will I. COMMISSIONER WILLIAMS: And, just a footnote. You probably all received an e-mail -- at least you should have received an e-mail yesterday from Ms. Harris confirming that she did, in fact, have a meeting which I assisted in setting up with Bexar County, and Bexar County is going to resume -- or renegotiate its agreement with Kerr County to send its juveniles here. And the Bexar County delegation, which is one Commissioner Larson, the judge -- the probation -- juvenile probation judge, and others in the Probation Department, will be in Kerr County at the facility for a -- for the graduation on the 11th, I believe. Is that right, Commissioner? COMMISSIONER BALDWIN: Friday, the 11th. COMMISSIONER WILLIAMS: Friday, the 11th. COMMISSIONER BALDWIN: 10 a.m. COMMISSIONER WILLIAMS: 10 a.m., to tour the facility. And their view is to move forward and re -- and have a new agreement with us in place. 2-4-05 .--. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 19 COMMISSIONER LETZ: Good. COMMISSIONER WILLIAMS: I think that's good news. JUDGE TINLEY: Anything else? We'll stand adjourned. (Commissioners Court adjourned at 3:24 p.m.) STATE OF TEXAS ~ COUNTY OF KERR ~ The above and foregoing is a true and complete transcription of my stenotype notes taken in my capacity as County Clerk of the Commissioners Court of Kerr County, Texas, at the time and place heretofore set forth. DATED at Kerrville, Texas, this 7th day of February, 2005. JANNETT PTEPER, Kerr County Clerk B Y : __ _ ____ __ _ _ Kathy B ik, Deputy County Clerk Certified Shorthand Reporter 2-4-05 PUBLIC PARTICIPATION FORM FOR KERR COUNTS COMMISSIONERS' COURT ~~~05 v Instructions: Fill out all appropriate blanks. Please print or write legibly. Present to the County Clerk prior to the time that the Agenda Item (or Items) you wish tQ address are discussed. Name: ~ ~ !~/'~ `~~~ ~~a~~ Address: ~'U `'~~/;7~~'U'-~~~ .~~'"T Telephone: ~~~ ~ ~~j ~J Place of Employment: ~~P ~ , ;~/~ ~PiL/ Employment Telephone: ~~ Do you represent any particular group or organization? Yes ~ No (~' If you represent a group or organization, please state the name, address and telephone number of such group or organization. Which agenda Item (or Items) do you wish to address? ~C c/ ,~ G Ln general, are you for or against such Agenda Item (or Items)? For Against 1 ~;~~ Si ture NOTE: This Public Participation Form must be presented to the County Clerk prior to the time the agenda item(s) are discussed. Once you reach the podium, please state your name and who/what you represent clearly for the court reporter to accurately record who you are. ORDER N0.29020 AUTHORIZING THE ISSUANCE, SALE AND DELIVERY OF CERTIFICATES OF OBLIGATION. Came to be heard this the 4th day of February 2005 with a motion made by Commissioner Williams seconded by Commissioner Letz. The Court approved by a vote of 3-2-0 to order authorizing the issuance, sale and delivery of "Kerr County, Texas certificates of obligation, series 2005", providing for the future authorization of the levy of an annual ad valorem tax to secure the payment thereof; approving and authorizing the execution of all instruments and procedures related thereto including a paying agent/registrar agreement and a purchase agreement; approving the form of an official statement ;and providing for an immediate effective date. ORDER N0.29021 PURCHASE OF JUVENILE DETENTION FACILITY. Came to be heard this the 4th day of February 2005 with a motion made by Commissioner Letz seconded by Commissioner Williams. The Court approved by a vote of 3-2-0 to authorize the County Judge to execute any and all necessary documents on behalf of Kerr County to complete the purchase of the Juvenile Detention Facility and issuance and sales of Certificate of Obligation, delivery of funds to existing bondholders.