COURT ORDER 29126
AGENDA REQUEST RULES FOR COMMISSIONERS COURT
Came to be heard this the l la' day of April 2005 with a motion made by Commissioner
Baldwin, seconded by Commissioner Letz. The Court unanimously approved by vote of
4-0-0 the Agenda Request Rules for Commissioners' Court adding Number 7, which
says, "The Court Coordinator/Administrative Assistant has the authority to reject agenda
requests if the above rules have not been followed."
~, ~3
COMMISSIONERS' COURT AGENDA REQUEST Z r ~~
MADE BY: H. A. "Buster" Ba~1dwin
MEETING DATE: April 11, 2005
OFFICE: Commissioner, Pct. 1
TIME PREFERRED:
SUBJECT: Discuss and consider rescinding Court Order No. 25722 and approve new
Court Order for Agenda Request Rules for Commissioners' Court.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Commissioner, Pct. 1
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday.
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:

All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
Meetings. Your cooperation will be appreciated and contribute towards you request beigg
addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners'
Court.
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS
AGENDA REQUEST RULES FOR COIVIMISSIONERS' COURT
KERB COUNTY, TEXAS
JANUARY 11,1999
Court Order No. 25722
1. All requests shall be approved by the County Judge and/or a Commissioner (by
initialing or signature) before being placed on the official agenda.
2. Agenda requests shall be completely filled in, including the approximate length of
time the presentation will take and a brief summary of the subject to be discussed.
All back-up material must accompany the agenda request.
3. All agenda requests shall have sufficient back-up information attached to enable the
Commissioners' Court to study and understand the issue prior to the meeting date.
If the Commissioners' Court believes additional back-up material should have been
included to fully understand the issue, the agenda item may be tabled until such time
as adequate back-up is provided. Up-dated or supplemental back-up information
shall not be accepted after the cut-off time.
4. Agenda requests involving specific problems in a precinct (i.e., roads, septic,
platting, subdivisions, etc.) shall be initialed and approved by the applicable precinct
commissioner before being placed on the official agenda.
5. No supplemental agenda items will be accepted except under the Emergency
Meeting requirement. (Notice of Emergency Meeting or Emergency Addition to
Agenda:...(b) An emergency or an urgent public necessity exists only if immediate
action is required of a governmental body because of : (1) an imminent threat to
public health and safety; or (2) a reasonably unforeseeable situation...TITLE 5,
CHAPTER 551, GOVERNMENT CODE AND TITLE S, CHAPTER 552,
GOVERNMENT CODE.) All supplemental or emergency requests must be signed
by the County Judge.
6. Agenda Request cut-off time shall be Tuesday at 5:00 P.M. prior to a Monday
Meeting. Items not turned in by this time will be placed on the agenda of the next
regular scheduled Commissioners' Court Meeting unless approved by the County
Judge.
AGENDA REQUEST RULES FOR COMMISSIONERS' COURT
KERR COUNTY, TEXAS
APRIL 11, 2005
Court Order No. ,21 /i~J~
1. All requests shall be approved by the County Judge and/or a Commissioner (by
initialing or signature) before being placed on the official agenda.
2. Agenda requests shall be completely filled in, including the approximate length of
time the presentation will take and a brief summary of the subject to be discussed.
All back-up material must accompany the agenda request.
3. All agenda requests shall have sufficient back-up information attached to enable the
Commissioners' Court to study and understand the issue prior to the meeting date.
If the Commissioners' Court believes additional back-up material should have been
included to fully understand the issue, the agenda item may be tabled until such time
as adequate back-up is provided. Up-dated or supplemental back-up information
shall not be accepted after the cut-off time.
4. Agenda requests involving specific problems in a precinct (i.e., roads, septic,
platting, subdivisions, etc.) shall be initialed and approved by the applicable precinct
commissioner before being placed on the official agenda.
5. No supplemental agenda items will be accepted except under the Emergency
Meeting requirement. (Notice of Emergency Meeting or Emergency Addition to
Agenda:...(b) An emergency or an urgent public necessity exists only if immediate
action is required of a governmental body because of : (1) an imminent threat to
public health and safety; or (2) a reasonably unforeseeable situation...TITLE 5,
CHAPTER 551, GOVERNMENT CODE AND TITLE 5, CHAPTER 552,
GOVERNMENT CODE.) All supplemental or emergency requests must be signed
by the County Judge.
6. Agenda Request cut-off time shall be Tuesday at 5:00 P.M. prior to a Monday
Meeting. Items not turned in by this time will be placed on the agenda of the next
regular scheduled Commissioners' Court Meeting unless approved by the County
Judge.
7. The Court Coordinator/Administrative Assistant has the authority to reject agenda
requests if the above rules have not been followed.