X123 D~a~v~ /.~
COMMISSIONERS' COURT AGENDA REOUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS
REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT.
MADE BY: Pat Tinely
OFFICE: County Judge ~.
MEETING DATE: May 9, 2005
TIME PREFERRED: 2:00
SUBJECT: Reports from the following Departments: Information Technology, Road
and Bridge, Facilities and Maintenance and Collections.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: County Judge
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
Meetings. Your cooperation will be appreciated and contribute towards you request being
addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners'
Court.
Information Technology
Monthly Report
for
April 2005
Replaced twelve depreciated computers with computers provided
by the Sheriff. A total of twenty-six computers will be installed for
law enforcement purposes from the jokers wild seizure. Thanks
should go out to Rusty for providing the county with these much
needed computers. Direct cost saving to the county will be
$33,100.
Replaced two depreciated computers with newly purchased
computers.
Began evaluation of the software group server (ex-mainframe) in
the effort for long term planning and budgeting for Tax and Courts.
. Tested a system that would provide the Sheriff' patrol officers with
wireless (in the patrol unit) connectivity to ableterm for filing
reports. If implemented this system would bring efficiency and
direct savings. Other unrealized savings in driven miles per unit
and for the Public' benefit of having officers 'in pocket' vs driving
back to the law enforcement center to file reports.
Report on Video teleconferencing and broadband connectivity for
the courthouse and law enforcement center is pending.
Installed admin tools and applied updates on 100 percent of the
county desktop computers. Completion was estimated for June.
Reconfigured the network equipment in the Sheriff office to
provide room for expansion and to clean up the space. Installed
new server for file sharing and security.
Reconfigured the computer room; added redundant air
conditioning and power. Installed metal racks for the proper
housing of equipment and to allow future expansion.
Conducted routine maintenance of the county databases. Hours
per week required = 15.
Backlog of non 'work stoppage' issues is at two weeks.
Hours worked this month 245.
Contracted hours used this month 14.
Equipment ordered against the IT Capital Outlay FY2005 budget:
Networking Equipment: $3,200 of $6,000 budgeted.
Virus Protection: $3,300 of $10,000 budgeted.
A TYPICAL MONDAY
1209-1 am Handle a call for service from dispatch, TLETS issue.
tam-4 Run database maintenance for Courts and Jail.
730 Arrive at the courthouse for work.
Change backup tapes, review security log files,
perform basic maintenance on the servers
8-9 Respond to emergency call at the courthouse order
equipment
9-1030 Commissioners court
1030-11 Respond to emergency call at Juvenile Detention.
11-12pm AM trip to the law enforcement center for two non
emergencies
12-1 Write reports
Eat lunch at my desk
Respond to email and print 3 work orders
Order equipment, follow up with vendors on-line
Review security www sites, fix security hole.
1-2 Clean spyware and repair operating systems of three
computers
2pm Commissioners court
3pm PM trip to the law enforcement center for one emergency
and one non-emergency.
5-7 Watch nieces' gymnastic exposition with the family.
Tend the garden.
7-8 Reply to email
Install updates to computers
Setup on a new server
8-830pm Run programs that report electroniclly to DPS
9-11 Run low-level database maintenance
Update a few more computers and clean spyware.
Re-boot the jailcam computers
Sheets
LZuant Actual Budgeted Remaining Total remainin
IT
Viruswall & clients
Client license 20 5 150 3075 10000 6925
iruswall 300 3000 0 0 0
Win2003 Server 0 0
$6,925.00
Racks 3495 46 1 3495.46 6000 2504.54
HP switches 629.78 1 629.78 -629.78
KTC FIBER T&M 0 0
0 0
0 0
$1,874.76
Non-departmental Budget				
DATANAS				
Cleaning tape	$60.26	6	$361.56	16500 $16,138.44
Tapes	$158.69	6	$952.14	-$952.14
Server	11772	1	11772	-11772
Training	1000	3	3000	-3000
Shipping				$414.30
TSG CONVERSION		Quant Actual	Budgeted	Remaining Total remainin
JP4 grant				
Tsg	13600	1	12600 15720	3120	
Network	75	5	375	-375	
Cebridge Monthly	60	12	960	-960	
TSG Quarterly Maint	706.25	2	1412.5	-1412.5	
				$372.50
Page 1
Road & Bridge
Bi Monthly Report
Road Projects:
1. Seal coat is underway. Our objective was to do the dirt roads first working with
our new equipment so that everyone is comfortable with the equipment before we
get into the more populated area
2. We have completed: Clark and the portion of Fall Creek that we reconstructedy
and Lange.
Budget
Our budget is looking pretty good with the exception of Fuel. We increased this line
item, but it will not be enough. I estimate we will need at least $32,000 and the only
place we can take it is from Contract Fees and Contingencies.
Personnel:
All of our employees just completed the Advanced Road Scholar Program. We are
the only department in the state to have done so.
'~ All of our positions are filled and everyone is well and working at this time.
We did have another WC claim this past month. I would like to ask the Court to
consider addressing the issue of WC claims and what number of claims they might
consider an excessive number for a single employee.
Office Projects:
Even though we have daily inquires about floodplain and subdivision regulations we
currently only have a few that have actually made application and I have listed those
on your sheet.
Commissioner Letz requested that we keep a file on inquiries to the office on
Subdivisions and Floodplain. With the volume of calls we get it is difficult to make
notes and then transfer them to a computer files, but we will attempt to do so. The
attached list are recent contacts we compiled from our notes.
Subdivision Plats
Pct. 2
Mosty Pecan Grove
Center Point School
Waugh Acres
Floodplain Construction Permits:
Rober[ Stillwell Property River Road, Hunt has a permit to construct an apartment
over an existing gazage (Dazby Denison has made an inquiry on building another
house on this property.)
Edith Mandry Flat Rock Lake has a permit for apier/deck that is being constructed.
~Inquifies Sent information
guadivisia.- Tarcen 127 & 130_
AcaO° lat of lots
CDncace tat ~ fep desired.
I QB'gO" Researched p. is they
Pct aaaress Truby needed to rewse
int, Falling has called nUrnero e
Pars°"r"qulrin9 3 Lookout Po num
Gate 442.03 acres a~ dHave also had
china ht Roane Ranch ~ to develop n be developed.
123120Q5 Elliot A gong in9 to decide how how it ca
Truby times try interested parties on We h~
Creek Rd ~,lls from without piathng' laine~
3 Wilson & 6 5 acres ded to to and exP
Richard Boehnert roperties of 7 what he nee ore with access to
` Has sold 2 P , ed him ores or m
Truby(L.etzl~e meeting andfr ~ p att~ng wer 10 a buyer
3 Cypress Creek public road, to rem a lot line in 11!04, heaPest v
a °t was. 1 advised the
ptfredo Pvalos done ed Letz of our d"iscussion~
Replat had been
128!2005 ut it back thaw Inform
Truby gaon~~ to Vacate the P 10.17 acre lot into 2
{{ 3 Falling Water do to divide ct to hear trc
i realtor eels ck to us. 1 do not exPe
Jeff Balmer' Explained what she n et ba
12512005 said they she would 9
Truby acce~
Ingram Kills Rd her. built a road for
4 to plat if they
Creda Cax gxplained they would need
!212005 ruby
t.enR v
Road tic or sub platting dwat
4 Schuman well, se had along with Hea
er, Realtor et reQuirements f anon they
11!2005 John Kuk Did not m e inform
Truby Health sent over th
' JaPoni~~enib review.
~l WiedenfeldlJohn Gordon 4
!~ 1512005
51512005
gubd'+visio.
t Contact
Person
PCT Address
person Inquiring Truby
Date 1 geefeldt off Michon
/28/2005 Buster Baldwin
Truby
~ Gary KerseylDelgadi--° 1 Tawn Creek
t 7512005
12212005 RudlofflBuster
11872005 Jack Hampton7Laura
7172005 Lee VoelkeliMarty Ellis
i
,
1112005
115!2005
t
Barbara Walker
Jimmy priess
1 Calcote
1 Honor, The Horizon
2 Ranch House Road
2 Hwy 27, behind
hquiries
Truby
Truby
Action Taken Tmby drove
at subdivision.
Buster asked us to check for iUeg ro efiJ
KACAD records, talked with EnvironmW thole pl
look, checked powers had divided the p p
and found that Mr. Health.
Buster said he would talk to Env. lat if th
adillo Estate, told him the would need to p
Dividing Delg ss, gketch he sent showed road.
had to have road for acre
lained what he woe
ro rty. Invited him to bring his
Calved and talked with Mr. Rudloff and ex at he had.
need to do to divide his p pe
infiorrnation of our office so i could see wh
Explained platting procedures.
Voelkel brought suggested plat, frontage did not meet guidelir
LenlWilliamsl
Truby
2 H,Ny 27, Nlosty pecan Truby
Was selling pr°perty tO son' Wrote letter listing exemption.
s about Voelkel and platting Process. f suggeste
Had concern
he salt Letz.
5(572005
Floodpiait, ..fquides
contact Action Taken and found the property
PCT Address person
PuNed up information on KAGA ma
Date Person Inquiring Truby t0 realtor.
1 Stoneybrook on fringe of 500 yr. Fared map
15/2005 Dana Cardwell
wanted to build home on the River, while checking the rr
Truby Hardin They for citizen, discovered the lot was in the City of
2 Riverside Drive making a copy icked up the map 1 directed her to go
1112005 Karen Jenson Kerrville and when she p
City Hall.
Printed map to show property was in floodplain with FEMA Pa
x22/2005 Insurance Company 3 Hermann Sons Road Truby and FAXed to Insurance Company
Len talked with owner, Charles Weyand and to{d him he woudr
Tess Ck Rd TrubytLen I for a construction pe
f 3 2894 Cyp need an elevation certificate and to app Y
/24/2005 Tish Hulett, OSSF
~ 115/2005
i
(812005
j 11/2005
Dorothy Wild
Chris Tiller, TNT Septic
Sharon Gardner
Truby Mailed maR
3 8751 Hwy 27,
Visited with him, told him he would need an a rralt to bu Idracs
4 303 Skyview Drive Len(iruby - for a construction p
and then he would app Y
Prepared map with FEMA panel and faxed copy for insurance
4 p O Box 269, Hunt Truby
perposes
5!5(2005
person 1ngU+rin9
Date
l2g12005 Darby penisonlSf+llwel
+`
1 t5f2005 Scott' UGRA
13!2005 Joe Atkinsen, Sierra
pcT Address
4 River Road,
4 Riverview
Floodpiai-.
contaet
peon
,~quiries
'th Vlasek on
Len ~doR'
Nunt
TrubylLen
4 HWY 39 next to Gasa 'f ruby
Taken hone and met `J'ar date.
Acson built at a later CeRi1
with D. Denson on p to be rise
Len talked to build pad for house certificate, no
They Want he would need an elevat+on
Explained r ~ Len drove area a+
signed by engines in {loodplain • `ts and found U
What are these people doin Researched perm told him• He
cons o~~oTruby called Scott and
found no new •
issued a permit rn 2 told W
they got an anayornOUS t+p ~ rocedure and d
Explained p his forms an
build house on river. when he has Wells Farc
a meeting Len lparlc Haufler from
Want to with
would set up , compieted• same pr0pertY•
rt+ficate about the
elevation ~he next day
called Len
51512005