COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT. MADE BY: Barbara Nemec MEETING DATE: July 11, 2005 OFFICE: Treasurer q; s'6 TIME PREFERRED: 914(1 A.M. SUBJECT: (PLEASE BE SPECIFIC) Discussion and up-date on Aflac billing. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: Barbara Nemec ESTIMATED LENGTH OF PRESENTATION: 5 mins. IF.I?ERSONNEL MATTER -NAME OF EMPLOYEE: Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON: 5:00 P.M. previous Tuesday. All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepazed for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towards you request being addressed at the eazliest opportunity. See Agenda Request Rules Adopted by Commissioners' Court. Barbara Nemec Kerr County Treasurer July 5, 2005 County Judge & Commissioners: There have been some questions and concerns on Aflac invoices being paid. I will answer any questions you may have. Sincerely, a~'l~ ~~~ S-y)41=.C~.. JL Barbara Nemec y PEE °F ~ Kerr County Environmental Health Department x c°~.~°``° MEMORANDUM TO: Employees with AFLAC Insurance FROM: Bazbaza Nemec Treasurer DATE: Apri14, 2005 We have been informed by Bryan Finley & Associates that AFLAC has sent letters to all employees with AFLAC Insurance stating they either owe money on invoices or that their policy will be cancelled due to non-payment. After talking with Mr. Finley and AFLAC, it has been determined that the check (payments) to AFLAC has been received; however, the letters were mailed out prior to the posting of the payments. You do not owe AFLAC money for the premiums nor has your policy been cancelled. Please disregazd the letter you have received from AFLAC. Please do not call Bryan Finley & Associates. This issue has been resolved. We apologize for any concern this might have caused. April 5, 2005 AFLAC Mr. Kevin Dunlap Client Services 1932 Wynnton Road Columbus, GA 31999-0001 Ref: Unexplained Non-payment of Premiums Report 3/29/05 Account Number AD792; Invoice Number 602760 Dear Mr. Dunlap: In reply to the above-mentioned report, enclosed is Check Number 07316 for $4,441.02. This check will cover the premiums listed on the report as well as any other non- payments for this check is for the January and February differences in premiums. Detail "` is attached concerning the previous payments. Please acknowledge reinstatement of the policies for the employees listed on the report. Thank you for your prompt attention to this matter. Sincerely, Bazbaza Nemec Kerr County Treasurer BN:jc Enclosures cc: Bryan Finley and Associates Af~ac.. LAPSE PENDING NOTICE Il~~~ll~~l~ll~~~~~l~ll~rl~~l~l~~~ll~~~l~ll~~~l~~l~l,l~~l~~l~ll KERB COUNTY ATTN JUDY CARR 700 MAIN ST RM BA 104 KERRVILLE TX 78028-5327 RE: Account Number AD792 Dear Payroll Specialist: MAY 23, 2005 Thank you for helping AFLAC provide insurance coverage to members of your organization. With today's rising medical costs, consumers aze responsible for an ever-increasing portion of their health care bills. AFLAC's affordable policies should help your account members with the rising out-of-pocket expenses associated with medical care. We have not received payment for your invoice(s) shown below: Due Date 05/15/05 04/15/05 Invoice Number 865438 546360 Amount Due 4,541.24 4,385.84 To prevent any interruption in coverage, please send your payment to us by 06/12/05. If you have recently mailed a payment, please disregard this notice. For your convenience, the payment history for your account is listed below: Due Date Invoice Number Amount Paid Date Paid 03/15/05 234632 4,245.19 03/28/05 02/15/05 920053 4,292.85 03/28/05 01/15/05 602760 3,509.28 03/28/05 If we may help you in the fuhire or if you have any questions, please call us toll-free at 1-800-99-AFLAC (1-800-992-3522). Our customer service representatives are here to assist you Monday through Friday from 8 a.m. to 8 p.m. Eastern time. Sincerely, ~~. Ya~~r Janet P. Baker Senior Vice President Client Services LPENDR.3 American Family Life Assurance Company of Columbus (Aflac) Worldwide Headquarters • 1932 Wynnton Road • Columbus, Georgia 31999-0007 1-800-99-AFLAC (1-800-992-3522) • aflac.com 1-800-742-3522 en espanol ~M~~~"" ~TO~ICEroAD~,ES~E I~RInIIIfJIIIIIVRI~IINIIIIIIIIIIIIIIIIII .- . , ~, PO ZIP Code °„~~ a_ ,~,~"' Day cf Delivery _ ' • .Flat Rate Envelope.. _ -° Q 00 ~ ~ :~ "" - ~ SEE REVERSE SIDE FOR j H _. 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L J e ~ ~_ .~ ~ .. s: -... - - '- -: -. s 0274000000 Medical Explanation of Benefits Direct Inquiries To Self Funded Plan Administered By United of Omaha Woodward Health Care Service Ctr PO.Box9 Woodward OK 73802-0009 For Questions Call: Toll Free: 1-888-225-0046 Murualt~Omaxa Date: 06/23/2005 Page: 1 Please Review The Reverse Side Of This Form -You May Review Or Print This Statement Online Through Customer Access At mutualofomaha.com Date(s) of Service Submitted `Negotiated Charges Benefit ''Patient Service T e Char a Savin s Note Non-Covered Note(s) Co-Payment Deductible Co-Insurance YP 9 9 Amount Liability Subscriber: BARBARA A NEMEC Member: BRITTANY NEMEC Group ID: 0000487A Account No: NENffiR00 38073 .Provider': Odus M. Franklin, DO Claim No: 051741944800 Reference No: 2005062310601489 060905 060905 ':„'-~s~2-~:-_`~y 75.00 14.19 P55 0.00 0.00 0.00 0.00 60.81 0.00 CLAIM TOTALS: 75.00 14.19 0.00 0.00 0.00 0.00 60.81 0.00 PROVIDEA BENEFIT SUMMARY: BENEFIT AMOUNT: 60.81 PREVIOUSLY PAID: 0.00 PROVIDER AMOUNT: 60.81 SUBSCRIBER BENEFIT SUfMfARY: BENEFIT AMOUNT: 0.00 PREVIOUSLY PAID: 0.00 SUBSCRIBER AMOUNT: 0.00 2005 deductible yet to be sati sfied is 1000.00 if you use a participating provider and 2000.00 if you use a non-participating provider. PSS The charge exceeds the allowable rate for this service. * Savings negotiated by Mutual of Omaha with your provider of service. The patient is not liable for this amount. ' s ** PATIENT LIA~ "Y: Includes charges non-covered, co-payment, deductible and} insurance amounts. Patient Liability may be reduced by Coordi:-.pion of Benefits with a Primary Carrier. ~,~ flhd~ ~~ ~.~~ L1 ~ ~ _k t_r.' • ~ . _, 1-",h-~A~lCfl,4L /!^ /may ~~R1/Rd:ES I,~t4,11 c?r ~ C d~ \~ .. ~ ~ h (, eC1 ~?! '~ July $, 2005 Bazbara Nemec, Kerr County Treasurer 700 Main St., BA 104 Kerrville, TX 78028 Deaz Bazbaza: This is to confirm that the notice mailed to 38 County employees on March 29, 2005, was not a cancellation notice, but was a notice informing them that a premium was due. The employee had 15 days in which to respond before any cancellation would be effective. Our office was notified by AFLAC that the missing premiums were received and applied to these policies, therefore continuing the coverage without interrup$on. No reinstatement was necessary under the circumstances. Sincerely, ,. .., Bi~11 Finley t~ Ist~,:~~ :u.~ a ~~ ~I„~_ar i,~ Barbara Nemec Kerr County Treasurer 700 Main BA-104 Kerrville, Texas 78028 June 24, 2005 Mr. George K. Prendergast 120 Preston )warm Road Kerrville, Texas 78028 Re: Open Records Request dated May 27, 2005 Mr. Prendergast, The records you requested were ready as promised on June 20`x. Once you pay the $90.00 these records will be released to you. 'The additional information you requested on June 15~' will be available to be picked up on July 21 ~`. If you have any questions please feel free to cal me at 792-2275. G+h~ ~~JX-~C~ s~y> Barbara Nemec