ORDER NO.29248
ELECTIONS
Came to be heard this the l l~h day of July 2005, with a motion made by Commissioner
Williams, seconded by Commissioner Baldwin. The Court unanimously approved by
vote of 4-0-0 to authorize the County Clerk and the County Attorney to enter into a
negotiations contract with Hart Intercivic for a voting system that is certified by the
Secretary of the State to meet the HAVA requirements.
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COMMISSIONERS' COURT AGENDA REQUEST
aka ~
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS
TO BE REVIEWED BY THE COURT.
MADE BY: Jannett Pieper
MEETING DATE: Julyl 1, 2005
SUBJECT: (Please Be Specific)
Office: County Clerk
TIME PREFERRED: AM
Consider, discuss and approval to enter into a negotiation contract with Hart Intercivic
and/or another vendor listed with the Texas Building Procurement Commission for a
voting system that is certified by the Secretary of the State to meet the HAVA
requirements.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON):
NAME OF PERSON ADDRESSING COURT: Jannett Pieper
ESTIMATED LENGTH OF PRESENTATION: 5 minutes
IF PERSONNEL MATTER -NAME OF EMPLOYEE
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5,
Chapter 551 and 552, Government Code, is as follows:
Meeting schedule for Mondays: 5:00 P.M. previous Tuesday
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:

All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has
been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation
will be appreciated and contribute towards your request being addressed at the earliest opportunity. See
Agenda Request Rules Adopted by Commissioners' Court, Court Order No. 25722.
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Entire County with eScan and eSlate System Installed
OPTION 2 (Software data input to be completed by Kerr County)
eScanTM I 22 ~ $ 4,500 ~ $
eSlateTM _ 22 ' $ 2,500 $
Disabled Access UnitTM (DAU) Upgrade 21 $_ 500 _$
Judge's Booth ControllerTM' (JBC) 21 $ 2,500 $_
Mobile Ballot BoxesTM (MBBs) 42 _ Included
Extra Mobile Ballot Boxes"" (MBBs) ~ 44 $_ 60 $
Audio Cards 21 ! Included
--- - --
eSlate Voting Booths 1 Included
DAU Voting Booths 21 Included
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~N Voting Booth Caddies 3 Included
. .
• Ballot Origination Software SystemTM (BOSS)
P
'~ • TallyTM' ~
• Ballot Now"" (for absentee, by-mail) ~ 1 ~ $
System for Election Records and verification ~ I
,~M~ OperationsTM (SERVO) j
I~ • .. .
Hardware Package A I . 1 dot matrix pdnter
Includes: ' . 2 scanners (mid- j
r)y,,' 3 PCs volume) ' ~
V k"~ 1 notebook 3 MBB card readers ~ 1 hardware j i
' computer ~, . 4 electronic security package ~ $
j y€ • 3 laser printers (1 ~ keys j
r r high-volume, 1 low- i. 1 headset with
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volume) microphone
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;, Professional Services Package A Includes:
z=6. Project Management -12 days including 1 day j
on-site for the first elecfion ~ $
~,,,, • Training - 5 days including poll workers
Included_
_ _ _2,640
Included
Included
Included
included
32,000
46,000
25,500
Annual eSlate Soilware License and Maintenance ~ $
Total Acquisition Cost ; $
Extended Warranty (per year for years 4 & 5) $
•. .
' Voter Education and Outreach (VEO) 1 $ 4,000 $
31
4,000
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HART
Project Change Document
Change Number: 2
Date Change Initiated: 7124/07
Submitted by: Ken Trethewey
Project Title: Kerr County, TX HVS Implementation
Contract Title: eSlate Warranty, Support and License Agreement
Contract Date: 9/1/2005
Description of Change: Kerr County has requested that their annual billing cycle for
their Hart Voting System be changed from Sept. 1 through Aug. 31 to Nov 1 through
Oct. 31. As part of this change, Kerr County will be billed an incremental annual fee
of $1556.88 for the 60 days from Sept 1, 2007 through Oct. 31, 2007.
Reference is changed to add the following sub-paragraph to paragraph 4 Annual
Fee:
14.5 Effective July 24, 2007, the Anniversary Date for Kerr County's Annual Fee
payment is changed to November 1st. By implementing this change, Kerr County's
new Annual Fee will be due before November 1st, 2007 and before this new
anniversary date thereafter.
Cost of Change: $1,556.88
Date Change Executed:
For County
Fat Tinlev
Kerr Countv Judge
For Hart InterCivic
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Eric Simonsen
Manager of Account Services