ORDER NO.29327
TOM GREEN COUNTY CONTRACT FOR PLACEMENT OF
JUVENILES AT KCJF
Came to be heard this the 22nd day of August, 2005, with a motion made by
Commissioner Williams, seconded by Commissioner Letz. The Court
unanimously approved by vote of 3-0-0 to:
Accept Contract from Tom Green County for placement of juveniles
at Kerr County Juvenile Facility.
1 1 ~ COMMISSIONERS' COURT AGENDA REQUEST ,~ C~ ~,~
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS
REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT.
MADE BY: ,(3,~C.~Ly/~~Q/C/~c7S
MEETING DATE: ~~'/D S~
OFFICE: ~~~,.~ f'"
TIlvIE PREFERRED: ~V/~
SUBJECT: CON52' DBQ qN0 ,(~~gGVSS y~~ ~~ /1ot1~~- or Ti~~ 7or~ ~~c~~
~ouNry C©N 7Qgc T ~~p.2° Asa By .E~ekQ l'ouu ry ~TTO,e,/cy FDR ~/.~E.~N,vT a F
~UJC~=I-.b~5 fI?.(~C/F fIF1A /~U~o.PSZ~ T.~<' CDd~c1Ty JuD6~, 7v s.rsv ~s.4~~, ,
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: ~EC.tly f1/~R11T5
ESTIMATED LENGTH OF PRESENTATION: / /II2aJU>c
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in accordance
with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON;
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
Meetings. Your cooperation will be appreciated and contribute towazds you request being
addressed at the eazliest opportunity. See Agenda Request Rules Adopted by Commissioners'
Court.
Tom Green County Juvenile Probation Services
Jay K. Weatherby Tom Gossett Ben Woodward
34(Idt Disvia Cuurt ;y lu District Court 119th District Court
July 25, 2005
Kerr County Juvenile Facility
P.O. Box 291216
Kerrville, Texas 78029
To Whom It May Concern:
I / _ ccLr
/I IWWW ,'~4 t~~
iT~' t4R
~ ~cro
You are invited to submit a quote on the above referenced professional
services. The requirements of these services are attached with the contracts that
will be executed by the Juvenile Probation Department upon determining the
ability of your agency to provide the services required. When you sign the
contract you are verifying that you are eligible to receive State Funding. Please
write in the type of service you are willing to provide and the cost of that service
and then sign the contracts. The Juvenile Probation Department will send you a
signed contract upon your selection as a service provider.
Your quote for services on the signed contracts should be mailed to the
Juvenile Probation.Department at the following address.
Mark S. Williams
Chief, Juvenile Probation Officer
1253 W. 19`h Street
San Angelo, Texas 76903-3172
Sinter y,
~ try~„A,~
Mark S. Wil ams, Chief
Juvenile Probation Officer
Enclosures
Barbara L. Walther Michael D. Brown
51st Disvict Courr County Judge
Mark S. Williams, Chief Juvenile Probation Officer Patrick A. Graves, Deputy Chief/Director of Detention
1253 W. 19th San Angelo, Texas 76903-3112 Phone 325-655-2323 Fax 325-658-6424 325-659-1832

STATE OF TEXAS
340TH, 3915T,119TH, AND 51ST, JUDiC1AL DISTRICTS
Contract For Residential Services
This agreement is entered into by and between the Juvenile Probation Department acting under the authority of the Juvenile
Boards of Tom Green, Coke, Schleicher, Sterling, Irion, Runnels, and Concho Counties; hereinafter called "JPD" and «
KERB COUNTY JUVENILE FACILITY (place an X in one. a ~ non profrt organization; or a ^ private for profrt
corporation) duly existing under the laws of the State of Texas, and hereinafter called "SERVICE AGENCY". This
agreement is entered into m accordance with the provisions of the Texas Governor's Office, (Criminal Justice Division) and
the Texas Juvenile Probation Commission acting through the above mentioned Juvenile Boazds for the respective Counties,
hereinafter called "JUVENILE BOARDS".
WHEREAS, the JPD by and through the JUVENILE BOARDS desire residential Gaze for adolescents; and the SERVICE
AGENCY agrees to provide the desired residential care for adolescents.
NOW, THEREFORE, it is hereby agreed as follows:
ARTICLE I -PURPOSE
The purpose of this residential agreement is to provide the JPD with residential caze for adolescents, limited to those
adolescents alleged or adjudicated to have committed delinquent conduct or conduct indicating a need for supervision.
The placement facility to be utilized is: «KERR COUNTY JUVENILE FACILITY
3 s U 1 Legion ~iC/ve.
The facility's mailing address is: MLLE, T /~F~ R „t /fit TY ~U 2
ARTICLE II -PROVISIONS OF SERVICES
The SERVICE AGENCY will provide the services for the following behavioral levels of service. If the child is IVE certified
and statewide placement level of care rates increase the higher level will be paid. (lf TDFPS level of care rates change
during the contract year new level of care rates will be paid or negotiated based on child's new level.)
LEVEL OF CARE STATE PRICE PER LEVEL TYPE OF FACILITY
Basic (Loc 1 & 2)
Moderate (Loc 3 & 4M)
Specialized (Loc 4S & 5)
Tntense (Loc 6)
Emergency Shelter
CPA	FACILTY
$36.00	$36.00
$65.50	$80.00
$87.25	$115.00
	$202.00
N/A	$94.00
Primary, specialized, intermediate, emergency shelter, therapeutic, intensive, or in-patient psychiatric levels of care
and services to be provided at each level are those defined by the Texas Health and Human Services Coordinating
Council.
For and in consideration of the above-mentioned services, the JPD agrees to pay the above agree upon rate per day
for the level of care specified for each particulaz child. This Fee does not exceed the actual cost of childcare in the
Service Agency, and does not exceed the maximum amount for each level recommended by the Texas 3uvenile
Probation Commission (TJPC).
aCnn[racted Setvice» Services Contract in the matter of aFirst_Nume» aLast_Name>, Cause N <Cause »
Page 1 of 6
' 1
STATE OF TEXAS
340TH, 391sT, 119TH, AND 51sT, JUDICIAL DISTRICTS
Contract For Residential Services
This agreement is entered into by and between the Juvenile Probation Department acting under the authority of the Juvenile
Boazds of Tom Green, Coke, Schleicher, Sterling, Irion, Runnels, and Copcho Counties; hereinafter called "JPD" and «
KERR COUNTY JUVENILE FACILITY (place an X in one: a nan profit organization, or a ~ private for profit
corporation) duly existing under the laws of the State of Texas, and hereinafter called "SERVICE AGENCY". This
agreement is entered into in accordance with the provisions of the Texas Governor's Office, (Criminal Justice Division) and
the Texas Juvenile Probation Commission acting through the above mentioned Juvenile Boards for the respective Counties,
hereinafter called "JUVENILE BOARDS".
WHEREAS, the JPD by and through the JUVENILE BOARDS desire residential care for adolescents; and the SERVICE
AGENCY agrees to provide the desired residential care for adolescents.
NOW, THEREFORE, it is hereby agreed as follows:
ARTICLE I -PURPOSE
The purpose of this residential agreement is to provide the JPD with residential care for adolescents, limited to those
adolescents alleged or adjudicated to have committed delinquent conduct or conduct indicating a need for supervision.
The placement facility to be utilized is: «KERR COUNTY JUVENILE FACILITY
The facility's mailing address is «P.O. BOX 291216, KERRVILLE, TEXAS 78029
ARTICLE II -PROVISIONS OF SERVICES
The SERVICE AGENCY will provide the services for the following behavioral levels of service. If the child is IVE certified
and statewide placement level of care rates increase the higher level will be paid. (If TDFPS level of care rates change
during the contract year new level of care rates will be paid or negotiated based on child's new level.)
LEVEL OF CARE STATE PRICE PER LEVEL TYPE OF FACILITY
Basic (Loc 1 & 2)
Moderate (Loc 3 & 4M)
Specialized (Loc 4S & 5)
Intense (Loc 6)
Emergency Shelter
CPA	FACILTY
$36.00	$36.00
$65.50	$80.00
$87.25	$115.00
	$202.00
N/A	$94.00
Primary, specialized, intermediate, emergency shelter, therapeutic, intensive, or in-patient psychiatric levels of care
and services to be provided at each level aze those defined by the Texas Health and Human Services Coordinating
Council.
For and in consideration of the above-mentioned services, the JPD agrees to pay the above agree upon rate per day
for the level of caze specified for each particular child. This fee does not exceed the actual cost of childcaze in the
Service Agency, and does not exceed the maximum amount for each level recommended by the Texas Juvenile
Probation Commission (TJPC).
«Contraoted Service» Services ConCract in the matter of « Pirst Nameu «Last Namev, Cause # aCause v
Page l of 6
A. The SERVICE AGENCY will satisfactorily perform qnd complete expectations for uContracted Service» services as
set forth in ATTACHMENT "A" (Hejer to ATTACBMErvT ".t and C
B. General expected behavioral/emotional outcomes and benefits for the child placed at the Service Agency will
include, but not be limited to:
a. Increased ability to interact appropriately and positively with peers and adults;
b. Increased skill and awareness to recognize personal stress and increasing emotional tension and demonstrate
new ability to appropriately manage and resolve these states in apro-social manner;
c. Increase ability to appropriately verbalize thoughts, feelings, and concerns to others while seeking a positive
resolution to a presenting problem.
d. At least 60% of children placed will successfully complete placement
e. Juvenile completing placement will show increased educational or vocational advancement along with one or
more improvements in one of the Health and Human Services Substitute Care provider domains as listed in
each child's case plan.
C. Recognizing that a part of a client's rehabilitation program may include time away from the residential setting of the
Service Agency, such as weekends, holidays, etc., and that the SERVICE AGENCY must retain space for this client
until his return, the COUNTY agrees to pay the SERVICE AGENCY the full amount due for such regularly
scheduled days away from the residential setting or its program provided they do not exceed four (4) days per month
per client and that prior written approval has been granted by the JPD. The SERVICE AGENCY is under no
obligation to retain space for the client in unauthorized departure situations.
D. Situations that arise and effect payment for services that are not directly addressed by this agreement must have
written approval from the JPD.
E. Suspected or alleged cases of child abuse must be immediately reported to the assigned probation officer and to the
Texas Deparhnent of Human Services.
F. If a client makes an unauthorized departure, becomes seriously ill, or is involved in a serious accident, the SERVICE
AGENCY will insure that the client's parents and the Probation Officer are notified. The Probation Officer and
parents will be informed immediately if during working hours. After normal working hours, the Juvenile Detention
Facility will be notified as well as the parents. In the event of serious illness or accident and for any required follow-
up care the SERVICE AGENCY shall be responsible for having the client transported to a designated hospital or to a
hospital with whom the SERVICE AGENCY has emergency/psychiatric transfer agreements. If possible, a hospital
will be designated in TOM GREEN COUNTY.
G. THE SERVICE AGENCY WILL BE RESPONSIBLE FOR COMPLETING MEDICAID APPLICATIONS
ON CHILDREN WHO ARE PLACED WITHOUT MEDICAID AND FOR COMPLETING NECESSARY
PAPERWORK TO CONTINUE COVERAGE ON CHILDREN WHO COME TO THE SERVICE AGENCY
WITH MEDICAID. ANY AND ALL MEDICAL TREATMENTS REQUIRED TO MEET THE NEEDS OF
THE CHILD SHALL BE THE SOLE RESPONSIBILITY OF THE SAID CHILD'S PARENT(S),
GUARDIAN OR COURT ORDERED APPOINTED CONSERVATOR, BY EITHER PERSONAL
PAYMENT, HEALTH INSURANCE, OR MEDICAID COVERAGE, AS WELL AS CLOTHING, OR
OTHER EXPENSES NOT PROVIDED FOR IN SERVICE AGENCY'S PROGRAM. In the event that the
parent or guardian is unable to assume [his fmancial responsibility, the JPD will assume such to a limited extent
provided funds are available and prior authorization has been secured, excepting only genuine medical emergencies.
H. PAYMENT is to be made monthly. Claim for payment must be submitted no later than ten (]0) days from the last
day of the month for which payment is being requested. INVOICES FOR SERVICES NEED TO BE MAILED
TO: Juvenile Probation Department, 1253 West 19'h• San Angelo, TX 76903.
I. EACH BILLING must contain:
• The name of the client(s);
• The number of days in the month (stated consecutively) for which payment is being requested, and
• The daily rate of services billed.
J. For and in consideration of the above mentioned services, the COUNTY agrees to pay the SERVICE AGENCY per
addendum attached per client for those clients specifically authorized to be placed by the JPD.
«Contracted Service» Services Contract in the matter of «First Name» uLast Name, Cause # uCause »
Page 2 of 6
K °`UNDER SECTION 231.006, FAMILY CODE, THE VENDOR OR APPLICANT CERTIFIES THAT THE
INDIVIDUAL OR BUSINESS ENTITY NAMED IN THIS CONTRACT, BID, OR APPLICATION IS NOT
INELIGIBLE TO RECEIVE THE SPECIFIED GRANT, LOAN, OR PAYMENT AND ACKNOWLEDGES
THAT THIS CONTRACT MAY BE TERMINATED AND PAYMENT MAY BE WITHHELD IF THIS
CERTIFICATION IS INACCURATE." THE SERVICE AGENCY SHALL ACCOUNT SEPARATELY
FOR THE RECEIPT AND EXPENDITURE OF ANY STATE FUNDS THAT ORIGINATE FROM THE
TEXAS JUVENILE PROBATION COMMISSION AND WHICH ARE PAID BY THE JUVENILE
PROBATION DEPARTMENT FOR SERVICES. Contractor understands that acceptance of funds under this
contract acts as acceptance of the authority of the State Auditor's Office, or any successor agency, to conduct and
audit or investigation in connection with those funds. Contractor further agrees to cooperate fully with the State
Auditor's Office or it successor in the conduct of the audit or investigation, including providing all records
requested. Contractor will ensure that this clause concerning the authority to audit funds received indirectly by
subcontractors through Contractor and the requirement to cooperate is included in any subcontract it awards.
L. The Service Agency shall develop and maintain policies and procedures for:
1) client admission and discharge
2) client participation in treatment and dischazge planning;
3) transportation for client services (as applicable);
4) safety and security of clients and staff;
5) staff training;
6) clinical supervision
7) referral activities
8) waiting list and placement procedures on referrals
9) house management and government (as applicable)
10) documentation of client services;
11) incident reporting and resolution; and
12) Guidelines regazding confidentiality of AIDS and HIV related medical information for employees and
clients.
ARTICLE III -INDIVIDUAL PROGRAM PLAN AND FAMILY INVOLVEMENT
A. The SERVICE AGENCY shall provide a written Individualized Program Plan (IPP) developed in concert with [he
client and mutually agreed upon by the appropriate Service Agency staff, Probation Officer, and whenever possible
the child's family or pazen[(s) within thirty (30) days of the initial placement date.
B. The IPP shall be reviewed jointly by the appropriate SERVICE AGENCY staff, the child, and the appropriate
COUNTY personnel at reasonable intervals, not to exceed ninety (90) days, to assess the client's progress with
modification of the TPP being made when indicated.
C. THE IPP SHALL STATE:
• The reasons why [he placement will benefit the client;
• Specific behavioral goals and objectives being sought for the client;
• How the goals and objectives are [o be achieved m the SERVICE AGENCY placement;
• The number and type of specific services provided including number of hours, general description of each
service, and average daily population of each program;
• How the parent(s), guardian(s), and when possible, grandparents or other extended family members will be
involved in the Individual Program Plan to assist in preventing or controlling the client's alleged delinquent
behavior or alleged conduct indicating a need for supervision as defined in the Texas Family Code.
D. THE IPP SHALL ADDRESS AREAS WITHIN THE DOMAINS OF:
• Medical Safety & SecuriTy Recreational
• Educational Mental/Behavioral Health Relationships
• Socialization Parent & Child Participation Permanency Plan
E. Copies of the IPP and periodic reviews are to be maintained by the SERVICE AGENCY and submitted to the JPD
Placement Program officer.
uContrac[ed_Service» Services Contract in [he matter of <First_Name» «Las[_Namen, Cause q aCause_»
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The SERVICE AGENCY shall provide the JPD with a written report of the child's progress on a monthly basis.
G. Unless otherwise stipulated by the County in writing, the child may visit freely with parents and relatives within the
facility, outside the facility, and at the home in accordance with established SERVICE AGENCY policies,
procedures, privileges and level system.
ARTICLE IV -EXAMINATION OF PROGRAM AND RECORDS
A. The SERVICE AGENCY agrees that it will permit the JPD Placement Program officer, and any other appropriate
JPD staff to examine and evaluate the SERVICE AGENCY'S program, and services provided under the terms of this
contract and to review JPD client records. This examination and evaluation of the program may include scheduled
and unscheduled site visitations, observation of programs in operation, interviews, and the administration of
questionnaires Co the staff of the SERVICE AGENCY and the client.
B. The SERVICE AGENCY shall provide the JPD Placement Program officer such descriptive information on
contracted clients as requested on forms provided by the JPD.
C. The SERVICE AGENCY agrees to maintain and make available for inspection, audit, or reproduction by the JPD
Placement Program officer or other appropriate representative of the JPD and/or the State of Texas, books,
documents and other evidence pertaining to the cost and expenses of this contract, hereinafter called Che RECORDS
and use general accounting procedures (GAP) for all financial records and audits.
D. The SERVICE AGENCY agrees to maintain these RECORDS for three (3) yeazs after final payment or until the
State-approved audit has been made and all questions therefrom are resolved.
E. The SERVICE AGENCY shall be licensed by the Texas Department of Human Resources or an equally equivalent
agency for their programs.
F. The SERVICE AGENCY shall meet all other required licenses pertaining to health, fire and safety standards and
shall provide copies of the most recent reports to the JPD upon request.
G. The SERVICE AGENCY shall adhere to all applicable state and federal laws and regulations pertinent to the
provision of services [o the JPD.
H. The SERVICE AGENCY shall meet TJPC standards for subcontract Service Agencies.
ARTICLE V -FEE ASSESSMENT
A. Clients or [heir families shall not be assessed fees for services by the SERVICE AGENCY unless the Court specifies
arrangements. This does not preclude reasonable attempts to seek voluntary contribution from families of JPD
clients for donations of clothing, personal articles, and funds to assist th supporting a youth's rehabilitation.
B. Income received by the SERVICE AGENCY toward the support of a client from sources other than this contract
such as Social Security, contributions from parents, etc., must be deducted from the JPD invoice if such income
exceeds the actual cost of maintaining the adolescent in residence.
C. Under Section 231.006, Family Code, the SERVICE AGENCY certifies that the business entity named th this
contract is not ineligible to receive the specified grant, loan, or payment of state funds and acknowledges that this
contract may be terminated and payment may be withheld if this certificate is inaccurate.
ARTICLE VI - EOUAL OPPORTUNITY
The specified contracted service shall be provided by the SERVICE AGENCY in compliance with the Civil Rights
Act of 1964. The SERVICE AGENCY will not discriminate against any race, religion, color, sex, national origin,
age, or handicapped condition.
The SERVICE AGENCY will take affirmative action to ensure that applicants are employed, and that the employees
are treated during employment without regard to their race, religion, color, sex, national origin, age or handicapped
condition.
«Coatraeted_Service» Services Contract is [he matter of uPirst_Name» cLas[_Name», Cause H «Caase_»
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ARTICLE VII -OFFICIALS NOT TO BENEFIT
No officer, member or employee of the contracting counties, nor member of its governing body, nor other public
official of the governing body of the locality or localities in which the project is situated or being carried out who
exercises any functions or responsibilities in the review or approval of the undertaking or carrying out of this project,
shall participate in any decision relating to this contract which affects his/her personal interest or have any personal
or pecuniary interest, direct or indirect, in this contract or the proceeds thereof.
ARTICLE VIII -DEFAULT SANCTIONS PENALTIES FOR BREACH OF CONTRACT
The Committing Court, COUNTY or JPD representative may upon it's own initiative based upon perceived or
documented default of the SERVICE AGENCY, terminate the whole or any part of this contract hr any one of the
following circumstances:
(1) If the SERVICE AGENCY fails to perform the work called for by this contract within the time specified
herein or any extension thereof; or
(2) If the SERVICE AGENCY fails to perform any other provisions of this contract, or so fails to prosecute the
work as to endanger performance of this contract in accordance with its terms, and in either of these two
circumstances does not cure such failure within a period of ten (10) days (or such extension as authorized
by the JPD or County in writhtg) after receiving notice of default.
• NOTICE OF DEFAULT may be made by the Committing Court, COUNTY or JPD representative by either
written or verbal notice.
ARTICLE IX -TERMINATION
A. The JPD reserves the right to terminate the client's placement at the SERVICE AGENCY at its discretion. The
SERVICE AGENCY must not release a client to any person or agency other than the JPD without the express
written consent of the JPD.
B. If the need arises to remove the child from the SERVICE AGENCY'S care on an emergency basis, the SERVICE
AGENCY will be provided no less that 24 hours verbal notice of the JPD'S intent to remove the child from the
program. "Emergency basis" is defined for the sake of this contract to include, but not limited to:
• A situation, which if left uncorrected, could put the child in potential risk of physical harm or injury; and/or
• A situation wherein the SERVICE AGENCY has documented significant cause to have the juvenile immediately
removed from their residential program; and/or
• A situation wherein appropriate JPD personnel have staffed the child's case and a decision is reached that it is
no longer in the child's best interest to continue under the SERVICE AGENCY'S care. Either party may
terminate this contract by giving ten (10) days' written notice to the other party hereto of the intention to
terminate.
C. The decision of the terminating party shall be final and conclusive unless within thirty (30) days from the date of
receipt and of a written copy of the decision, the non-terminating party mails or otherwise furnishes to the
terminating party a written appeal addressed to the Texas Juvenile Probation Commission, 4900 North Lamaz Blvd.,
5th Floor East, Austin, Texas, 7875 1-23 1 6. The decision of the Texas Juvenile Probation Commission or its
authorized representative shall be final and conclusive absent a showing of fraud, caprice, arbitrariness, or gross
error implying bad faith, in some court of competent jurisdiction.
ARTICLE X -INDEMNIFICATION
It is further agreed that the SERVICE AGENCY will indemnify and hold harmless the COUNTIES AND JPD against any and
all negligence, liability, loss, costs, claims or expenses arising out of wrongful and negligent act(s) of commission or omission
aContrac[ed_Service» Services Conttac[ in the matter of aFirst_Name» «Last_Name», Cause # <Caase_»
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of the SERVICE AGENCY, its agents, servants or employees arising from activities under this contract. The SERVICE
AGENCY shall have no obligation to indemnify and hold harmless the JPD OR COUNTIES for any act(s) of commission or
omission of the JPD or COUNTIES or the JPD or COUNTIES agents, servants, or employees arising from or related to this
contract for which a claim or other action is made.
ARTICLE XI -LAW AND VENUE
In any legal action arising under this contract, the laws of Texas shall apply and venue shall be in Tom Green County.
ARTICLE XII -CONTRACT PERIOD
The Contract period will begin on « September 1, 2005» and will terminate on aAugust 31, 2006».
Juvenile Probation Department
BY:
Mark S. Williams, Chief Probation Officer
Juvenile Probation Department
1253 West 19th
San Angelo, TX 76093
«Kerr County Juvenile Facility»
tstrator/Director _~
Printed Name 1 1
P.O. Box 291216
3501 Legion Dr.
Kerrville, Texas 78029
The attached appendices are considered part of the contract
aContrao[ed Setvicw> Services Contract in the matter of aFirst Name» «Las[ Name, Cause k «Cause »
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ADDENDUM `A'
TREATMENT ALTERNATIVES TO INCARCERATION
PROGRAM REPORTING REQUIREMENTS
CONTRACTOR shall be licensed by the Texas Department of Protective and
Regulatory Services or other appropriate licensing agency for the appropriate
services or level of services and comply with all requirements published in the
Commission's Licensure Compliance Guide.
CONTRACTOR shall coordinate with the DEPARTMENT'S representative to
address other identified client needs outside the CONTRACTOR'S scope of
services.
CONTRACTOR shall develop and implement procedures for:
a. services or referrals for dual diagnosed clients;
b. services for clients with mental and physical disabilities
4. CONTRACTOR shall contact the DEPARTMENT' S representative within 24
hours for issues ofnon-compliance including failure to show for initial
appointment or unauthorized departures.
CONTRACTOR shall not employ Tom Green County Juvenile Probation clients,
Texas Youth Commission, Community Supervision and Corrections Department,
or Texas Department of Criminal Justice clients without the written consent of the
DEPARTMENT.
6. CONTRACTOR shall provide culturally sensitive programming that is consistent
with the Juvenile Justice System population.
CONTRACTOR shall document on a weekly basis the client's level of
participation and compliance with treatment goals and objectives. A copy of the
Discharge Plan and Discharge Summary shall be submitted to the
DEPARTMENT within 72 hours of the client's discharge from services.
8. CONTRACTOR shall schedule and conduct a staffing with the client's
supervising Juvenile Probation Officer or designee to discuss any additional
service needs prior to the client's discharge from the program.
EXPECTATIONS FOR RESIDENTIAL TREATMENT SERVICES AT LEVEL OF CARE THREE
(III)
A. CHILD'S SERVICE NEEDS:
The foster caregiver maintains a structured living environment, provides a higher level of
supervision than children need at level 02, and receives regular support and direction in
functioning as a substitute parent for the child. To those ends, the caregiver:
1. Actively participates in the development, implementation, and periodic review of the
child's service plan; and
2. Ensures that everyone in the caregiver's household or facility who is directly
responsible for the child's care, custody, and welfare receives support and direction
from someone who is qualified to supervise that individual's functioning as a
substitute parent.
B. MEDICAL CARE:
The caregiver and the Texas Department of Protective and Regulatory Services have entered
into a plan, agreement, or contract to ensure that:
1. The child receives routine medical and dental services, including annual medical and
dental examinations; and
2. The child's medical records reflect the child's receipt of such services.
C. RECREATION AND LEISURE:
1. The caregiver arranges structured and supervised recreational activities. To
document compliance with this standard, the caregiver develops and maintains a schedule of
recreational activities that identifies each activity by its type, its frequency, and the nature of the
staff supervision it requires.
2. The caregiver has a structured daily routine that includes leisure-time activities. To
document compliance with this standard, the caregiver establishes a written schedule of daily
routines and leisure periods with enough flexibility for individual children to manage their time
based on their individual goals.
D. EDUCATION:
1. Within the limits of state and federal law, the caregiver gives the child access to free,
appropriate public education and related services through the local public school
district.
2. The caregiver also designates at least one staff member to function as a liaison with
the child's school, and the caregiver's records reflect the liaison's involvement in the
child's schooling.
E. THERAPEUTIC SUPPORT:
1. In an environment designed to improve the child's functioning, the caregiver arranges
for the child to receive appropriate therapeutic interventions and treatments.
2. The child's therapeutic interventions and treatments are implemented by professional
therapists or counselors, or by paraprofessional staff under the supervision of
professional therapists or counselors.
1. PROGRAM INDICATORS: The caregiver:
a. Sets forth in writing the philosophy and program model governing the caregiver's
therapeutic interventions and treatments.
b. Establishes a written schedule of structured daily routines that are consistent
with the caregiver's programs of therapeutic support; and
c. Ensures that each child's therapeutic program addresses the child's individual
needs.
2. PERSONNEL INDICATORS: The caregiver also meets the following personnel
requirements:
a. The caregiver's staff includes at least one caseworker
b. The caregiver's casework and clinical supervisory staff have at least one year of
experience in providing services to children who have been removed from their
homes.
c. Each staff member with primary administrative and clinical responsibility for
managing the caregiver's therapeutic interventions and programs:
(i) Is a psychiatrist, which is defined here as a licensed physician with
advanced training in the diagnosis and treatment of mental and
emotional disorders;
(ii) Is a psychologist, which is defined here as an individual who is qualified
as a psychologist under the Psychologists Certification and Licensing Act
(Texas Civil Statutes, Article 4512c);
(iii) Has a master's degree in social work or another field of human services;
(Iv) Is an appropriately licensed and qualified professional under the program
model governing the caregiver's therapeutic interventions and treatments
(as set forth pursuant to paragraph (1)(A) of this subsection);
(v) Has:
I. a bachelor's degree in social work or another field of human
services; and
II. at least three years of experience in providing care to children
who have been removed from their homes; or
(vi) Has:
I. a bachelor's degree in a field other than human services; and a
II. at least five years of experience in providing care to children who
have been removed from their homes, including at least two
years of clinical supervisory experience.
F. EVERYONE WHO IS DIRECTLY RESPONSIBLE for the care, custody, and welfare of
children in the caregiver's facility receives at least 30 hours of training every year on topics
that include:
1. the needs and characteristics of children in care at level 03 or higher; and
2. the facility's therapeutic treatment methods and programs. (Note: First-aid and
cardiopulmonary-resuscitation training cannot be counted towards meeting the
training requirement specified in this subparagraph.)
G. STAFF-TO-CHILD RATIO. The caregiver's staff-to-child ratio meets applicable licensing,
certification, or monitoring standards.
(EXPECTATIONS FOR RESIDENTIAL TREATMENT SERVICES AT LEVEL OF CARE FOUR (IV)
MEDICAL/DENTAL:
• Clients shall receive routine and emergency medical and dental care while in placement.
• All incidents involving medical/dental injuries and/or illness requiring professional medical attention, shall be treated
promptly and documented by the SERVICE AGENCY. In the event of professional medical treatment, the assigned
probation officer and parent(s) shall be notified offhe nature of the injury/illness promptly.
• If the client requires psychotropic medications, [he SERVICE AGENCY shall establish contracted services with a
licensed psychiatrist to monitor and assist with the client's medication/care as needed.
SUPERVISION, SAFETY & SECURITY:
• The SERVICE AGENCY shall meet Texas Department of Protective and Regulatory Services (TDPRS) licensing
requirements and guidelines for Level Four (4) clients, including appropriate staff/resident ratios.
• Al] incidents requiring use of force by staff [o manage the client shall be documented by the SERVICE AGENCY.
Copies of incidents reports concerning use of force shall be made available to assigned probation officer upon request.
• The SERVICE AGENCY shall provide 24 hour supervision for the client, including availability of awake staff during
sleeping hours.
RECREATIONAL:
• Clients shall be provided a vane of recreational activities while in placement.
EDUCATIONAL
The client shall earn full school credit under the local Independent School District where the facility is located. The
academic credit must be documented and transferable upon the client's discharge.
MENTAL/BEHAVIORAL HEALTH
• The SERVICE AGENCY shall utilize a behavioral management level system which emphasizes positive incentives and
rewards for anticipated improved client behavior, as well as appropriate consequences for negative client behavior.
• The SERVICE AGENCY shall have available counseling services to the client with a therapist possessing Minimum
credentials of a Licensed Professional Counselor (LPC) or Masters of Social Work -Advanced Clinical Practitioner
(MSW-ACP). Individual counseling services shall be made available on request from the client. The SERVICE
AGENCY is not obligated to provide any more than one hour of counseling services per week.
INDEPENDENT LIVING SKILLS
The SERVICE AGENCY shall Independent Living Skills training to all clients 16 years of age or older. Independent
Living Skills training shall cover essential elements as: Basic Money Management, Filling Out Job Applications,
Maintaining Appropriate and Positive Working Relationships with Co-workers/Supervisors, Basic Nutrition/Menu
Planning. Personal Hygiene and Laundry Skills.
SOCIALIZATION & RELATIONSHIPS
• The SERVICE AGENCY shall provide peer group meetings as needed and facilitated by qualified staff for the client [o
give and receive feedback from peers on daily living issues. The emphasis of these groups shall be to teach clients
positive peer relationships and appropriate communication/listening skills.
PARENT & CHILD PARTICIPATION
• The SERVICE AGENCY will take an active role in facilitating and working towazd improved relationships between the
clients and parent(s).
• The SERVICE AGENCY shall make available and/or facilitate family counseling services to the client and parent(s) as
needed.
(EXPECTATIONS FOR RESIDENTIAL TREATMENT SERVICES AT LEVEL OF CARE FIVE (V)
MEDICAL:
• Clients shall receive routine and emergency medical and dental care while in placement.
• All incidents involving medical/ dental injuries and/or illness requiring professional medical attention, shall be treated
promptly and documented by the SERVICE AGENCY, and the assigned probation officer and parent(s) shall be notified
of the nature of the injury promptly.
• If the SERVICE AGENCY does not have an on staff licensed psychiatrist, the SERVICE AGENCY shall maintain
contract services with a licensed psychiatrist to monitor and assist with the client's care as needed. If the client requires
psychotropic medications, the licensed psychiatrist shall meet with and monitor the clients medication no less than every
30 days.
SUPERVISION, SAFETY & SECURITY:
• The SERVICE AGENCY shall meet Texas Department of Protective and Regulatory Services (TDPRS) licensing
requirements and guidelines for Level Five (5) clients, including appropriate staff/resident ratios of 1:5.
• All incidents requiring use of force by staff to manage the client shall be documented by the SERVICE AGENCY
• The SERVICE AGENCY shall provide 24 hour supervision for the client, including awake staff during sleeping hours.
RECREATIONAL:
• Clients shall be provided a vane of recreational activities while in placement.
EDUCATIONAL
The client shall earn full school credit under the local Independent School District where the facility is located. The
academic credit must be documented and transferable upon the client's discharge.
MENTAL/BEHAVIORAL HEALTH
• The SERVICE AGENCY shall utilize a behavioral management level system which emphasizes positive incentives and
rewards for anticipated improved client behavior, as well as appropriate consequences for negative client behavior.
• The SERVICE AGENCY shall provide no less than one hour ~ week of scheduled/structured individual
therapy/counseling to the client by a therapist possessing Minimum credentials of a Licensed Professional Counselor
(LPC) or Masters of Social Work -Advanced Clinical Practitioner (MSW-ACP).
SOCIALIZATION & RELATIONSHIPS
• The SERVICE AGENCY shall provide daily peer group meetings facilitated by qualified staff for the client to give and
receive feedback from peers on daily living issues. The emphasis of these groups shall be to teach clients positive peer
relationships and appropriate communication/listening techniques.
PARENT & CHILD PARTICIPATION
• The SERVICE AGENCY will take an active role in facilitating and working toward improved relationships between the
clients and parent(s).
• The SERVICE AGENCY must have means available to facilitate individual and group family counseling services to the
client and parent(s) as needed.