ORDER NO.29328
RESCIND CONTRACT WITH EXCAVATION TECHNOLOGIES, INC.
Came to be heard this the 22nd day of August, 2005, with a motion made by
Commissioner Williams, seconded by Commissioner Letz. The Court
unanimously approved by vote of 3-0-0 to:
Rescind offer to contract with Excavation Technologies, Inc., for
debris cleanup of Flat Rock Lake, and request monies returned.
(~13 ~i3~'~'
COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST
AND DOCUMENTS TO BE REVIEWED BY THE COURT.
MADE BY: William H. Williams
MEETING DATE: August 22, 2005
OFFICE: Commissioner, Pct. 2
TIME PREFERRED:
SUBJECT: (Please be specific). Consider, discuss and take appropriate action to rescind
offer to contract with Excavation Technologies, Inc., for debris cleanup of Flat Rock
Lake.
EXECUTIVE SESSION REQUESTED:
NAME OF PERSON(S) ADDRESSING THE COURT: Commissioner Williams.
ESTIMATED LENGTH OF PRESENTATION: 5 Minutes.
IF PERSONNEL MATTER NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED
All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
meetings. Your cooperation is appreciated and contributes toward your request being addressed
at the earliest opportunity. See Agenda Request Rule adopted by Commissioners Court.
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COUNTY JUDGE
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COMMLSSNNV[ab COURT
H.A. ^Busr[R^ BwLewn, PLT. 1
{91LLIAM "BRL^ W IWAMS, PCT. S
JonATNwn LETL, PcT. J
Dwv[ N~ouon. Pcr. I
May 11, 2005
THE COUNTY COURT
of
KERRCOUIVIY,TEXAS
700 Mnm l:~:aavwr., TExis 78028
TEC (830)792-2211
Fwx: (830)792-2218
E-MnK: kaTCOCC(r~ktc.wm
Doyle Caudill, President
Excavation Technologies, Inc.
P.O. Box 968
Alvin, TX 77512
CLERK
Junin
CouaT G
ICUxv
Dear Mr. Caudill:
Kerr County Commissioners' Court at its regular meeting, May 9, 2005, approved the
award of a bid to your company for the cleanup of Flat Rode Lake in the amount of $44,000.
This represents fees for mobilization and demobilization, and as we discussed, 200 hours
of work on the lake at $168.00 per hour.
If the reduced scope of work is satisfactory to you, please fon)vard to me your contract for
services, which will lie reviewed by the County Attorney, and signed by the County Judge.
1 look fonnrard to working with you and your crew in this cleanup project.
Si rely
Willia H. Williams
Commissioner, Prednct 2
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COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST
AND DOCUMENTS TO BE REVIEWED BY THE COURT.
MADE BY: William H. Williams OFFICE: Commissioner, Pct. 2
MEETING DATE: May 9, 2005 TIME PREFERRED:
SUBJECT: (Please be specific). Consider, discuss and take appropriate action on to
Award a bid for the cleanup of Flat Rock Lake to Excavation Technologies, Inc., in the
amount not to exceed $44,000.
EXECUTIVE SESSION REQUESTED:
NAME OF PERSON(S) ADDRESSING THE COURT: Commissioners Williams.
ESTIMATED LENGTH OF PRESENTATION: 5 Minutes
IF PERSONNEL MATTER-NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted m
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday
THIS REQUEST RECEIVED BY:.
THIS REQUEST RECEIVED ON: @
All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepazed for the Court's formal consideration and action at time of Court
meetings. Your cooperation is appreciated and contributes toward your request being addressed
at the earliest opportunity. See Agenda Request Rule adopted by Commissioners Court.
Backup Statement for Agenda Item
On February 14, 2005, Commissioners' Court authorized advertising for bids for
the cleanup of Flat Rock Lake. The advertisement appeazed in the February 19 edition of
the Kerrville Daily Times.
Two bidders responded to the advertisement. One was from ERS Inc., from
Jackson, MS., for $287,667; and the second was from Excavation Technologies, Inc., of
Alvin, TX. for $69,200.
In reviewing the scope of the project, I believe we can improve public safety on
the lake with a basic cleanup that includes removal of the two large culvert pipes carried
into the Lake by the flood of 2002; some of the submerged logs and stumps that really
pose a safety hazard as well as some of the overhead limbs from dead Cypress trees. We
will leave untouched other matter that contributes to good fish habitat.
To do this, the number of hours to be performed would be reduced from 350 to
200 @ $168.00 per hour. The expenditure would now be reduced to $44,000. This would
become a 5-week project as opposed to a project of neazly 9 weeks in duration as per the
bid submitted.
You may recall, the pipes, stumps, logs or limbs are to be removed from the water
and brought to shore. It then becomes our responsibility to arrange for disposition of the
moved material once brought to shore.
Funds for this project aze provided in the '04-OS Budget.
By reducing the scope of the project, we will save approximately $25,000 from
original cost estimates which can be used to further other pazk improvements.