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COMMISSIONERS' COURT AGENDA REOUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS
REOUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT.
MADE BY: Dave Nicholson
MEETING DATE: August 22, 2005
OFFICE: Commissioner, Pct. 4
TIME PREFERRED:
SUBJECT: Consider and discuss procedures for the paying and reporting of expenditures
involving penalties, fees, interest or other costs associated with late payment or other
administrative system failures.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Commissioner, Pct., 4
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
Meetings. Your cooperation will be appreciated and contribute towards you request being
addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners'
Court.

9ei August 2005
County Judge and Commissioners
In the Commissioners' Court meeting held on July 11, 2005 the County Treasurer
reported a $538.38 late payment fee to TCDRS due to missing a reporting deadline in
Apri12005. This issue surfaced when the County Judge received a copy of the notice of
the fee assessment from TCDRS. In that meeting we also learned that late reporting fines
and interest had been paid for the months of January, February and September of 2002.
The 2002 expenditures were not reported to Commissioners' Court by the County Judge
or the County Treasurer. The net result of these four transactions is that more than
$2,000 in county funds were spent without Commissioners' Court knowledge or
approval.
These unauthorized expenditures may be an anomaly in accountability present only in the
Treasurer's Office or it may be there is a potential for other Kerr County functions to
make such unauthorized expenditures with out Commissioners' Court knowledge.
I propose a court order requiring such expenditures to be reported to the Commissioners'
Court. ~~~ij"1~~`~~
Dave Nicholson #q~/' V

February 27, 2002
The Honorable Barbara Nemec
Ken County Treasurer
700 Main St Rm 118
Kerrville, TX 78028
Re: Penalty for Late Reporting
Dear Ms. Nemec:
TCDRS received Kerr County's report for the month of January 2002 on February
26, 2002. This report was due by January I5, 2002. As a result, your subdivision
has incurred an administrative fee of $500, plus interest from the due date at the
annual rate of 12 percent on all unpaid amounts.
The total penalty due, including both the administrative fee and interest charges, is
$824.18. The details of the penalty calculation are shown on the enclosed
attachment. The total penalty amount should be remitted to TCDRS along with
the remittance coav of this letter. The payment for the penalty should not be
combined with any other funds remitted to TCDRS.
A copy of the TCDRS Act Section 845.407 and the adopted administrative rules
§107.6 and §107.7 is enclosed. If you have any questions or need assistance in
this matter, please contact me by email at bill@tcdrs.org or by phone at
1.800.823.7782, ext. 232.
Sincerely,
Bill Wendlandt
Manager, Subdivision Accounts & Business Services
CERTIFIED MAIN RETURN RECEIPT 7001 1140 0001 0512 5198
~~ ~~!
March 27, 2002
The Honorable Barbara Nemec
Ken County Treasurer #232
700 Main St Rm 118
Kerrville, TX 78028
Re: Penalty for Late Reporting
Deaz Ms. Nemec:
TCDRS received Kerr County's report for the month of February 2002 on Mazch
19, 2002. This report was due by Mazch 15, 2002. As a result, your subdivision
has incurred an administrative fee of $500, plus interest from the due date at the
annual rate of 12 percent on all unpaid amounts.
The total penalty due, including both the administrative fee and interest chazges, is
$614.43. The details of the penalty calculation are shown on the enclosed
attachment. The total penalty amount should be remitted to TCDRS along with
the remittance conv of this letter. The payment for the penalty should not be
combined with any other funds remitted to TCDRS.
A copy of the TCDRS Act Section 845.407 and the adopted administrative rules
§ 107.6 and § 107.7 is enclosed. If you have any questions or need assistance in
this matter, please contact me by email at bill@tcdrs.org or by phone at
1.800.823.7782, ext. 232.
Sincerely,
il-S6SZ~L
Bill Wendlandt ue Buie
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Manager, Subdivision Accounts & Business Services ~ ayi y~
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CERTIFIED MAIL RETURN RECEIPT 7001 1140 0001 0512 5297 w 'ay;pac
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TCDRS
TEXAS COUNTY 8: DISTRICT
RETIREMEM SYSTEM
Post Office Box 2034
Ausfin, -texas 78768-2034
got MoPac south
Barton teaks N, Suita 500
Ausfin, -texas 787465784
Tel 800.623.7782
512.328.8889
Fax 512.328.8887
www.Rdrs.org
BOARD OF TRUSTEES
bhn MoslaR, Chairman
Chief Appraiser
Tarrant County
Appraisal District
Kathy Rewes,
lfice-chorrar
Tax Assessor{oilecror
Midland County
Charbne A Carey
County Auditor
Pecos County
Vicror Cam7b
County Judge
Taylor County
Marlho Guslavsen
County Treosurer
Monfgornery County
Mara, ut~
DireUOr
Denton County
Adult Probation
Steve Radack
County Commissioner
Harris County
Amador E. Reyna
Chief Appraiser
Hardin County
Appraisal Dishict
bFtn c. wily
County Judge
Brazoria County
STAFF
Ray Henry
Director
October 23, 2002
The Honorable Bazbaza Nemec
Ken County Treasurer
700 Main St Rm 118
Kerrville, TX 78028
Re: Penalty for Late Reporting
Dear Honorable Nemec:
TCDRS received Kerr County's report for the month of September 2002 on
October 16, 2002. This report was due by October 15, 2002. As a result, your
subdivision has incurred an administrative fee of $500, plus interest from the
due date at the annual rate of 12 percent on all unpaid amounts.
The total penalty due, including both the administrative fee and interest chazges,
is $530.38. The details of the penalty calculation are shown on the enclosed
attachment. The total penalty amount should be remitted to TCDRS along with
the remittance cove of this letter. The payment for the penalty should not be
combined with any other funds remitted to TCDRS.
A copy of the TCDRS Act Section 845.407 and the adopted administrative rules
§ 107.6 and § 107.7 is enclosed. If you have any questions or need assistance in
this matter, please contact me by email at jenniferb@tcdrs.org or by phone at
1.800.823.7782, ext. 266.
Sincerely, 1(rX~ ,~I , J''v/
~~!l~IA.~,W'C V
J fer L. Brown
Manager, Subdivision Accounts
CERTIFIED MAIL RETURN RECEIPT 7001 1140 00010512 7239
cc: Head of Governing Board
1
Pau11. wRiams
Investment Officer
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DQa t- _'4, '005
The Honorable Barbara Nernec
Kerr County Treasurer
700 Main Ste 104 (Bsmt)
Kerrville, TX 78038
Re: Late Reporting Penalty
Dear Ms. Nemec,
rn,t ocs« fio: 2034
Austin, 7X 787b8-2034
(512)328-8889
800-823-7782
Fax: (512) 328-8887
w+vw.tcdrs.org
TCDRS received Kerr Count}~s report for the month of Apri12005 on May 17, 2005. This report was
due by May 16, 2005. As a result, your county/district has incurred an administrative fee of $500, plus
interest from the due date at the ammual rate of 12 percent on all unpaid amounts.
The toed penalty due, including both the adnwvstrative fee and interest charges, is $538.38. The details of
the penalty calculation are shown on the enclosed attachment. The total penalty amount should be
remitted to TCaRS along with the remittance copy of this letter. If payment is not received by TCDRS
within three months after date notice, the retirement system shall deduct the penalty from the
subdivision's account in the subdivision accumulation fund. The payment for the penalty should not be
combined with any other funds remitted to TCDRS.
A copy of the T®RS Act Section 845.407 and the adopted adnnistrative rules §107.6 and §107.7 is
enclosed. II you have any questions or need assistance in this matter, please contact me by email at
jenniferb@tcdrs.org or by phone at 1.800.823.7782, ext. 266.
Sincerely, r ~~
~~
e er L. rown
ager, Employer Accounting &Financial Services
CERTIFIED MAIL RETURN RECEIPT 7001 1140 00010513 3872
cc: Head of Governing Board
Roard bkmbcn 1Ldxrt A. Eckcls
Clmirmar~
An,ador E. 14cna
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Daniel R Haggcrev Mitch Liles Boh Willis