/R i
COMMISSIONERS' COURT AGENDA REOUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS
MADE BY: Pat Tinley OFFICE: County Judg/e
L.
MEETING DATE: August 22, 2005 TIME PREFERRED:
SUBJECT: Consider and discuss establishment or clarification of policy regarding Kerr
County employees payroll/paycheck direct deposit program.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: County Judge
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
Meetings. Your cooperation will be appreciated and contribute towards you request being
addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners'
Court.
I was pleased to learn that the Treasurer is finally proceeding towazd the establishment of
a direct deposit program for Kerr County employee's paychecks. My review of Court
records indicates that the Court has not adopted any official policy, in whole or in part,
regarding a direct deposit program.
In order that maximum savings and efficiency may be realized from instituting a direct
deposit program, mandatory participation in the program should be required of all
employees and I would recommend that the Court adopt a policy to that effect.
e~ T~ °°,~ Kerr County Treasurer's Office
``g MEMORANDUM
TO: ELECTED OFFICIALS & DEPARTMENT HEADS
FROM: BARBARA NEMEC ~~
DATE: August 10, 2005 ~
REF: DIRECT DEPOSIT
Our office is in the process of setting up direct deposit with Security State Bank for
Kea County employees. A representative will be meeting with Judy and me on
August 18, 2005, to discuss the direct deposit process and possibly begin training.
Employees will be able to deposit paychecks directly into their personal checking
accounts or their savings accounts.
Attached aze copies of the Authorization Agreement for distribution for your
department. If any of your employees are interested in having their paychecks
deposited directly into their checking or savings account, please have them fill out the
Authorizafion Agreement. This is strictly voluntary and is not required by the
County. (Please make additional copies of the Agreement, if needed.)
The cut-off time/date for receiving the Authorization Agreements is 2:00 p.m.,
Wednesday, August 17, 2005.
Our goal is to have Direct Deposit on line by October 1, 2005, i.e., by our pay period
October 1 -15, 2005.
If you have any questions, please do not hesitate to contact our office.
AUTHORIZATION AGREEMENT FOR AUTOMATIC DEPOSITS (ACH CREDITS)
EMPLOYEE NAME
DEPARTMENT
I hereby authorize Kerr County Treasurer, hereinafter called COUNTY, to initiate credit entries and to initiate, if
necessary, debit entries and adjustments to my ^ CHECKING ^ SAVINGS account (select one) indicated below and
the depository (bank) named below, hereinafter called DEPOSITORY, to credit and/or debit the same to such account.
Credits, debits, and any adjustments aze due to circumstances pertaining to each payroll, i.e., overtime, sick leave, comp
time, supplements, etc., and if adjustments to payroll aze required due to overpayments or underyayments, I understand
they will be made by the COUNTY.
DEPOSITORY
NAME
BRANCH
CITY
PHONE
TRANSIT/ABA NO.
ACCOUNT NO.
This Agreement is to remain in full force and effect until COUNTY has received written notification from me of its
termination in such time and in such manner as to afford COUNTY and DEPOSITORY a reasonable opportunity to act
on it.
Employee's Printed Name Employee's Signature Date
A copy of a voided check or deposit slip is required for verification of TmnsiUABA No. and Account No.
(The said documents will be used for payroll purposes only; they will remain attached [o this Agreement; [hey will remain confidential.)
PDirecf Dep+stt Agreement 08!005 Payroll Form 8'10'05