ORDER NO.29362
AUTHORIZE EXPENDITURE FOR PROFESSIONAL SERVICES TO
MEET REQUIREMENTS OF TWDB FOR REGIONAL WASTEWATER
FACILITIES PLANNING GRANT
Came to be heard this the 12th day of September, 2005, with a motion made
by Commissioner Williams, seconded by Commissioner Nicholson. The
Court approved by record vote of 4-0-0 to:
Authorize an expenditure not to exceed $5,000 for Professional Services to
meet the requirements of TWDB for a Regional Wastewater Facilities
Planning Grant for the community of Center Point.
~~~~
a936''
COMMISSIONERS' COURT AGENDA REQUEST
MADE BY: William H. Williams
MEETING DATE: September 12, 2005
OFFICE: Commissioner, Pct. 2
TIME PREFERRED:
SUBJECT: (Please be specific). Consider, discuss and take appropriate action to
authorize an expenditure not to exceed $5,000 for Professional Services to meet the
requirements of TWDB for a Regional Wastewater Facilities Planning Grant for the
community of Center Point.
EXECUTIVE SESSION REQUESTED:
NAME OF PERSON(S) ADDRESSING THE COURT: Commissioner Williams.
ESTIMATED LENGTH OF PRESENTATION: 10 Minutes.
IF PERSONNEL MATTER-NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON: @
All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepazed for the Court's formal consideration and action at time of Court
meetings. Your cooperation is appreciated and contributes towazd your request being addressed
at the eazliest opportunity. See Agenda Request Rule adopted by Commissioners Court.
Agenda Item Backup Statement
The Texas Legislature determined not to fund the TWDB Small and Communities
Water and Wastewater Programs for the 2006-2008 biennium. This was the program
under which Kerr county sought Preliminary Engineering Design Fundmg for the Center
Point Wastewater Project. Funds for this program ran out before our application could be
considered
This means that Kerr County will be required to seek a different approach to
funding to get this project underway.
At a recent meeting in Austin with representatives of TWDB, Kerr County was
encouraged to re-apply for vazious regional wastewater program fimdings.
Regional project applications require a significant amount of detail and
engineering certifications including an engineering seal not required in our previous
application.
Expenses to be incurred to satisfy the new application format include an
engineer's estimate of cost of the project, boundary certifications, maps, and other
drafting requirements, and graphic reproductions.
The previously filed application will be used to the extent the information in that
format is consistent with the current TWDB requirements; thereby reducing the scope of
work required for the new application(s).
The cost estimate for these additional services is based on a time requirement and
not to exceed $5,000, and can be embodied in an hourly rate contract. TetraTech, who
worked with Kerr County, pro bono, to develop the initial application has agreed to
revise the original application text to meet requirements without charge to Kerr County,
thereby reducing the scope of work and cost to prepare and submit a new application for
consideration.
To date, the work performed pro bono by TetraTech for Ken County is
approximately $7200.
Funds are available for this purpose in line item 10-401-486, Professional
Services.
TEXAS WATER DEVELOPMENT BOARD
RESEARCH AND PLANNING FUND
REGIONAL WATER SUPPLY AND WASTEWATER FACILITIES PLANNING
INSTRUCTION SHEET
(Revised 9/12/02)
The Texas Water Development Board's Research and Planning Fund offers grants to political
subdivisions of the State of Texas for studies and analyses to evaluate and determine the most
feasible altematives to meet regional water supply and wastewater facility needs, estimate the
costs associated with implementing feasible regional water supply and wastewater facility
alternatives, and identify institutional arrangements to provide regional water supply and
wastewater services for areas in Texas. The proposed planning must be regional in nature by
inclusion of more than one service area or more than one political subdivision. All proposed
solutions should be consistent with applicable regional or statewide plans and relevant laws and
regulations and evaluation of environmental, social, and cultural factors for possible solutions
must be identified in the plan. Activities directly related to the preparation of applications for
state or federal permits or other approvals, activities associated with administrative or legal
proceedings by regulatory agencies, or preparation of engineering plans and specifications are
not eligible for this regional facility planning grant assistance. Development of a water
conservation plan must be included as a specific task in the scope of work for proposed planning
areas without a Board approved water conservation plan. Texas Water Development Board
population and demand projections, must be used to determine future needs in the planning
process unless adequate justification is provided for using projections other than the Texas
Water Development Board's.
Note: Studies related to the development of regional water plans and drought response
plans as defined in Senate Bi111, 75th Session, Texas Legislature are not eligible for
regional facility planning grant assistance.
Rule Change:
The Texas Water Development Board may condition grants for regional facility planning to
require that the recipients agree in the contract for assistance, and by the execution of any other
documents necessary to secure such agreement, to pay back to the board the following specified
percentages of the grant if construction on a project described by the regional facility planning
grant is not begun within the following specified times:
(1) if construction is not begun within six years of the time the executive administrator
notifies the grant recipient that the agency has closed the account for the grant,
the recipient shall repay to the board 25% of the amount of the grant;
(2) if construction is not begun within seven years of the time the executive
administrator notifies the grant recipient that the agency has closed the account
for the grant, the recipient shall repay to the board an additional 25% of the
amount of the grant;
(3) if construction is not begun within eight years of the time the executive
administrator notifies the grant recipient that the agency has closed the account
for the grant, the recipient shall repay to the board an additional 25°~ of the
amount of the grant; and
(4) if construction is not begun within nine years of the time the executive
administrator notifies the grant recipient that the agency has closed the account
for the grant, the recipient shall repay to the board an additional 25% of the
amount of the grant.
Repayment shall occur no later than within the entity's first fiscal year following the date on which
Revised September 12, 2002 Page 1
each repayment obligation is triggered.
For the purposes of repayment, construction will be considered to have begun when:
(1) an entity closes a debt issuance that will fund a project that the executive
administrator verifies is substantially the same as the project recommended in the
regional facility planning grant report; or
(2) the effective date of a contract for the construction of a project the executive
administrator verifies is substantially the same as the project recommended in the
regional facility planning grant report, if the project costs are not funded by a debt
issuance.
If the regional plan detennines that a regional project is not feasible, repayment will not be
required under the provisions of subsection (f) of this section.
When to apply:
The Texas Water Development Board publishes a Request for Proposals in the Texas Register
each fiscal year. Any political subdivision interested in applying for a Research and Planning
Fund Grant may contact the Research and Planning Fund Grants Management Division to be
included on a mailing list that provides notification that a request has been published.
Unsolicited applications can be filed at any time but will only be considered for funding if there is
an urgency for the planning to be done and is dependent upon the availability of funds.
Who may apply:
Political subdivisions of the State of Texas with the legal authority to plan, develop, and operate
regional facilities are eligible applicants for regional water supply and wastewater planning
grants. Political subdivisions include cities, counties, districts or authorities created under
the Texas Constitution, Article III, Section 52, or Article XVI, Section 59; any other political
subdivision of the State; any interstate compact commission to which the State is a party;
and any non-profit water supply corporation created and operating under Texas Civil
Statutes Article 7434x.
Application Submittal:
Applications are to be copied on both sides of the paper and recycled materials should be used
when possible. A total of ten (10) copies of a complete application should be submitted to the
following address:
Texas Water Development Board
Research and Planning Fund Grants Management Division
1700 North Congress
P. O. Box 13231
Austin, Texas 78711-3231
All applications must be complete and include general information, proposed planning
information, existing system information, written assurances, and proof of notification. A list of
required items with check boxes has been provided in the following pages to assist you in
completing the application. Please check the boxes after you have included the respective
items in your proposal and return the completed checklist with the application.
If a Grant is Awarded:
A copy of our standard contract for Research and Planning Fund grants is attached for your
review. Please make note of the following contractual requirements that are included in our
standard contract.
Revised September 12, 2002 Page 2
• applicants must provide evidence of local matching funds on or before the date specified for
negotiation and execution of a contract;
• applicants must establish formal and direct contact with all appropriate entities impacting or
impacted by the planning project;
• applicants must coordinate existing water supply and/or wastewater treatment studies and
activities for the purpose of providing information for the proposed planning and to avoid
duplication of activities;
• all subcontracts for professional services must be awarded in accordance with the
Professional Services Procurement Act, Texas Civil Statues, Article 664-4;
• all subcontracts for work performed before being contracted or assigned must be approved in
writing by the Texas Water Development Board;
• all subcontracts must include a detailed task and expense budget for each item of work to be
performed;
• all subcontracts must include provisions that require subcontractor compliance with Texas
Water Development Board grant contract with the applicant and applicable rules;
• applicants must hold coordination meetings throughout the duration of the planning process
in order to solicit comments from the affected public regarding the content of the planning
project and to receive comments on a draft final report;
• all funding from the Texas Water Development Board will be on a cash reimbursable basis
with a 10% retainage to be withheld by the Texas Water Development Board until conclusion
of the planning;
• all subcontractor charges must be paid by the applicant prior to submitting a payment request
to the Texas Water Development Board;
• applicants must submit payment requests including substantiating documentation and
progress reports to the Texas Water Development Board for reimbursement of expenses;
• applicants must submit seven (7) copies of a draft final report on the planning to the Texas
Water Development Board for review and comment;
• applicants must submit nine (9) copies, one (1) electronic copy, and one (1) camera ready
copy of a Final Report that incorporates or addresses comments received to the Texas Water
Development Board
• Final Reports are to be copied on both sides of the paper and recycled materials should be
used when possible;
• the Texas Water Development Board retains unlimited rights to technical or other data
resulting directly from the planning; and
• applicants must provide the Tezas Water Development Board with copies of all electronic
data and programs resulting directly from the planning.
If you have questions regarding preparation of an application, call the Texas Water
Development Board's Research and Planning Fund Grants Management Division at (512)
463-7926.
Revised September 12, 2002 Page 3
1. GENERAL INFORMATION
Application Checklist
Y	1.	Legal name of applicant(s).
Y	2.	Participating political subdivision(s).
Y	3.	Authority of law under which the applicant was created.
Y	4.	Applicant's official representative, Name, Title, Mailing address, Phone number, Fax number,
		Vendor ID Number, and if available, E-mail Address.
Y	5.	Citations of applicant's legal authority to plan, develop, and operate a regional facility for the
		planning area or if authority to plan is by interlocal agreement, attach agreement to application.
Y 6. fs this application in response to a Request for Proposals published in the Texas Resister?
		Yes ^ No ^
Y	7.	If yes to No. 6 above, list document number and date of publication of the Texas Register.
Y	8.	Type of proposed planning (Check all that apply)
		Regional Water Supply Facility Planning ^
		Regional Wastewater Facility Planning ^
Y	9.	Total proposed planning cost
Y	10.	Applicant Cash Contribution to the study.
Y	11.	List source of cash contribution, explanation of source of local cash contribution.
Y	12.	Applicant In-kind contribution including a description of in-kind services to be provided.
Y	13.	Total grant funds requested from the Texas Water Development Board.
Y	14.	Oetailed description of why proposed planning is needed. (Not to exceed 1 page.)
Y	15.	Detailed description of why state funding assistance is needed. (Not to exceed 1 page.)
Y	16.	Identify potential sources and amounts of funding available for implementation of viable
		solutions resulting from proposed planning.
Y 17. Qualifications and direct experience of proposed project staff.
Y 1 S. How much money has the applicant secured toward financing the proposed project? List the
participating entities and the amount budgeted/committed by each entity.
Y 19. Have any local entties included this project in the current CIP budget? Provide the name of
the entity and provide proof that this project is included in the CIP.
Y 20. Do you have support from the community for this project? Provide letters, resolutions, etc.
showing proof of local support.
Y 21. Percent of annual budget used for capital expendfture for past five years.
II. PLANNING INFORMATION
Revised September 12, 2002 Page 1
Y	22.	Describe the geographical planning area (specify river basins, counties, cities, districts, etc. and
		provide explanation for selecting planning boundaries). (Not to exceed 1 page.)
Y	23.	List the service areas and/or political subdivisions that would be served by the planned facility.
Y	24.	A map of proposed planning area.
Y	25.	Average per-capita income of proposed planning area.
Y	26.	Current population of proposed planning area.
Y	27.	Current unemployment rate of proposed planning area.
Y	28.	Current population density of proposed planning area in persons/acre.
Y	29.	Average population growth rate in proposed planning area for the past 10 years.
Y	30.	list date(s) and description(s) of most recent water supply and/or wastewater facility planning
		in proposed planning area.
Y	31.	List of political subdivisions, as defined earlier, in proposed planning area.
Y	32.	List of service areas and/or political subdivisions in proposed planning area that are not
		participating.
Y	33.	A detailed scope of work for proposed planning. (Not to exceed 6 pages.)
Y	34.	A task budget for the detailed scope of work by task. Example is attached.
Y	35.	An expense budget for detailed scope of work by expense category. Example is attached.
Y	36.	A time schedule for completing the detailed Scope of Work by task.
Y	37.	Method of reporting study progress.
III. FJCI3TING SYSTEM INFORMATION - Kproposed planning includes regional watersupply facility
planning, include the following Information for each entity participating in this study:
Y 1. Identify quality of present water source as serbusly degrading, some degradation, expected to
		degrade in immediate future, or free from threat of degradation. Please identify the basis or
		reference source on which this rating has been made.
Y	2.	List number and parameter of Safe Drinking Water Act primary and secondary violations
		received by year for the last 3 years.
Y	3.	Ratio of current capacity to average demand for any existing facilities serving the proposed
		planning area.
Y	4.	Ratio of current capacity to peak demand for any existing facilities serving the proposed
		planning area.
Y	5.	What is the current capacity demand for any existing facilities serving the proposed planning
		area?
Y	6.	How many days per year for the past 5 years was the ebsting facility/system operated at full
Revised September 12, 2002 Page 2
capacity due to demand?
Y 7. How many days per year for the past 5 years did demand exceed operating capacity of the
e>asflng facility/system?
Y 8. How many days per year for the past 5 years did you implement voluntary or mandatory water
rationing? In each of the years, how many retail customers were affected? In each of the
years, how many wholesale customers were affected?
Y 9. Provide a graph showing actual demand per month for the 2 years preceding the current year.
On the same graph, identify facility/system capacity as a constant.
Y 10. List the per capita water use by year for the past 5 years for the area served by the e>asting
facility/system.
Y 11. Current average monthly water bill in proposed planning area for 10,000 gallons.
Y 12. What impact will this project have on water rates in the service area in the next 2 years? In the
next 5 years?
Y 13. Do the e>asting service areas utilize groundwater? If so, could this planning result in conversion
from groundwater to surface water?
Y 14. Does the facility/system currently have a water conservation plan in place? Briefly describe the
major components of the plan or provide a copy of the plan.
Y 15. Number of years until new facilities are needed.
N. EXISTING SYSTEM INFORMATION - !f proposed planning includes regional wastewater planning,
include the following information for each entity participating in this study:
Y 1. Number of permit violations in past 12 months for fecal col'rform, D.O. or nutrients,
metals/organics, and other.
Y 2. Number of enforcement actions in past 12 months.
Y 3. Percent facility capacity used at present.
Y 4. Classification of receiving stream as water quality limited, effluent limited, or unclassified.
Y 5. Identify and describe amount of nonpoint source pollution present as low, moderate, or high.
Please identify the basis or reference source on wh~h this rating is made.
Y 6. Identity and describe instances of nonpoint source pollution, which would be corrected by
facilities that might result from the proposed planning. Please identify the basis or reference
source on which this rating is made.
Y 7. How many days per year for the past 5 years was the ebsflng facility/system operated at full
capacity due to demand?
Y 8. How many days per year for the past 5 years did demand exceed operating capacity of the
e>asting facility/system?
Y 9. Current average monthly wastewater bill in the planning area for 10,000 gallons.
Y 10. Percent of proposed planning area using on-site treatment systems.
Revised September 12, 2002 Page 3
Y 11. Number of violations/failures of on-site treatment systems within past 12 months.
Y 12. Will the number of on-site treatment systems be increased, decreased, or stay the same as a
result of this planning?
Y 13. Number of years until new facilities are needed.
V. WRITTEN ASSURANCES
Written assurance of the following items:
Y Proposed planning does not duplicate epsting projects;
Y Implementation of viable solutions identified through the proposed planning and ident~cation of
potential sources of funding for implementation of viable solutions will be diligently pursued;
Y If proposed planning includes regional wastewater planning, the proposal will conform to the
approved state water quality management plan or an amendment to the water quality management
plan which will bring the proposed planning into compliance with the water quality plan is being
processed for the proposed planning area;
Y If a grant is awarded, written evidence that Iocai matching funds and in-kind services are available for
the proposed planning must be provided when the contract is executed.
Y An approved water conservation plan has been implemented in the proposed planning area or will be
developed as part of the overall planning project.
The above written assurances must include a signature from the official representative named in
Section I, General Information, Item No. 4.
VI. PROOF OF NOTIFICATION
Y Proof of notification
Applicants must notify all cities, counties, non-profd water supply corporations, regional planning agencies,
regional water planning groups, and all districts and authorities created under the Texas Constdution, Article
III, Chapter 52, or Article XVI, Chapter 59, in the proposed planning area by certified mail that an application
for planning grant assistance is being filed with the Texas Water Development Board. This notice must be
mailed at least 30 days prior to the Texas Water Development Board acting on any application. In addition,
the Texas Water Development Board must receive from the applicant one copy of the notice mailed to the
affected political subdivisons, a list of political subdivisions to which notice was sent, and the date the notice
was sent. The Board may not act on an application before the end of the 30-day notice period unless
all political subdivisions to which notice was required to be sent agree in writing to waive the notice period.
The notification shall include the following:
Name and address of applicant and applicant's official representative;
Brief description of proposed planning area;
Purpose of the proposed planning;
Texas Water Development Board Executive Administrator's name and address; and
Statement that any comments on the proposed planning must be filed with the applicant and the Texas
Water Development Board Executive Administrator within 30 days of the date on which the notice was
mailed.
VII. RESOLUTION
Revised September 12, 2002 Page 4
Y A resolution from the governing body of each applicant and/or participant:
. stating the entity3s representative is authorized to apply for a grant from the Texas Water
Development Board;
. granting authority for the entity to enter into a contract with the Texas Water Development Board;
and
. stating the intent to commit local matching funds in cash and/or in-kind services.
A resolution for each of the participating political subdivision(s) and/or service areas named in Section I,
General Information, Item No. 2 must be submitted.
Revised September 12, 2002 Page 5
Task and Expense Budget Example
	Task Budget	
TASK		TOTAL BUDGET
Task 1		$25,000.00
Task 2		$25,000.00
Task 3		$25,000.00
Task 4		$25,000.00
Task 5		$25,000.00
Total		$125,000.00
		
	Expense Budget	
Category	Total Bud et	Subcontractor
Salaries'	$50,000.00	$20,000.00
Travel	$1,000.00	$0.00
Communication	$1,000.00	$0.00
Supplies	$1,000.00	$0.00
Tech/Computer	$0.00	$0.00
Reproduction	$5,000.00	$0.00
Subcontractor	$27,000.00	$0.00
Frin eZ	$15,000.00	$0.00
Profit	$0.00	$0.00
Overhead3	$25,000.00	$7,000.00
Total	$125,000.00	$27,000.00
' Salaries and Wages is defined as the cost of salaries of engineers, draftsmen, stenographers,
surveymen, clerks, laborers, etc., for time directly chargeable to this contract.
z Fringe is defined as the cost of social security contributions, unemployment, excise, and payroll
taxes, employment compensation insurance, retirement benefRs, medical and insurance benefRs,
sick leave, vacation, and holiday pay applicable thereto.
' Overhead is defined as the costs incurred in maintaining a place of business and pertorming
professional services similar to those specified in this contract. These costs shall include the
following:
• Indirect salaries, including that portion of the salary of principals and executives that is albcable to
general supervision;
• Indirect salary fringe benefRs;
• Acwuntmg and legal services related to normal management and business operations;
• Travel costs incurred n the normal course of overall administration of the business;
• Equipment rental;
• Depreciation of fumdure, fatures, equipment, and vehicles;
• Dues, subscriptions, and fees associated with trade, business, technical, and professional organizations;
Revised September 12, 2002 Page 6
• Other insurance;
• Rent and utilities; and
• Repairs and maintenance of furniture, fixtures, and equipment.
Revised September 12, 2002 Page 7
TWDB Regional Water Supply and Wastewater Facilities Planning Program Page 1 of 4
HotTopias
Texas Water Development Board
Regional Water Supply and Wastewater Facilities Planning
Program
What is the Regional Water Supply and Wastewater Facilities Planning Program?
The Texas Water Development Board offers grants to political subdivisions of the State of Texas for studies
and analyses to evaluate and determine the most feasible alternatives to meet regional water supply and
wastewater facility needs, estimate the costs associated with implementing feasible regional water supply ar
wastewater facility alternatives, and identify institutional arrangements to provide regional water supply and
wastewater services for areas in Texas.
The proposed planning must be regional in nature by inclusion of more than one service area or more than c
political subdivision. All proposed solutions must be consistent with applicable regional or statewide plans ar
relevant laws and regulations.
Development of a water conservation plan must be included as a specific task in the scope of work for
proposed planning areas without a Board approved water conservation plan. Texas Water Development Bot
population and demand projections, must be used to determine future needs in the planning process unless
adequate justification is provided for using projections other than the Texas Water Development Board's.
Financing of the program is through the TWDB's's Research and Planning Fund.
Note: Studies related to the development of regional water plans and drought response plans as defined in
Senate Bill 1, 75th Session, Texas Legislature are not eligible for regional facility planning grant assistance.
Who May Apply?
Political subdivisions of the State of Texas with the legal authority to plan, develop, and operate regional
facilities are eligible applicants for regional water supply and wastewater planning grants. Political subdivisio
include cities, counties, districts or authorities created under the Texas Constitution, Article III, Section 52, of
Article XVI, Section 59; any other political subdivision of the State; any interstate compact commission to wh
the State is a party; and any nonprofit water supply corporation created and operating under Texas Civil
Statutes Article 1434a.
When Can I Apply?
http://www.twdbstate.tx.us/assistance/financial/fin regionalfacilityplan/RegionalPlanning.... 6/10/2005
Home Assistance Planning Data Mapping About Publications Search Customer Service
TWDB Regional Water Supply and Wastewater Facilities Planning Program Page 2 of 4
The Texas Water Development Board publishes a Request for Proposals in the Texas Register each fiscal
year. Any political subdivision interested in applying for a Research and Planning Fund Grant may contact tt
Research and Planning Fund Grants Management Division to be included on a mailing list that provides
notification that a request has been published. Unsolicited applications can be filed at any time but will only t
considered for funding if there is an urgency for the planning to be done and is dependent upon the availabil
of funds.
How Are Applications Submitted?
Applications are to be copied on both sides of the paper and recycled materials should be used when possit
A total of ten (10) copies of a complete application should be submitted to the following address:
Texas Water Development Board
Research and Planning Fund Grants Management Division
1700 North Congress
P. O. Box 13231
Austin, Texas 78711-3231
All applications must be complete and include general information, proposed planning information, existing
system information, written assurances, and proof of notification. A Regional Water Supply and Wastewater
Facilities Application Checklist is provided to assist you in completing the application. Please check the boxe
after you have included the respective items in your proposal and return the completed checklist with the
application.
What Special Requirements Apply?
A copy of our standard contract for Research and Planning Fund grants is attached for your review. Please
make note of the following contractual requirements that are included in our standard contract.
. Applicants must provide evidence of local matching funds on or before the date specified for negotiati~
and execution of a contract;
. Applicants must establish formal and direct contact with all appropriate entities impacting or impacted
the planning project;
. Applicants must coordinate existing water supply and/or wastewater treatment studies and activities ft
the purpose of providing information for the proposed planning and to avoid duplication of activities;
. All subcontracts for professional services must be awarded in accordance with the Professional Servi~
Procurement Act, Texas Civil Statues, Article 664-4;
. All subcontracts for work performed before being contracted or assigned must be approved in writing
the Texas Water Development Board;
. Aall subcontracts must include a detailed task and expense budget for each item of work to be
performed;
• All subcontracts must include provisions that require subcontractor compliance with Texas Water
Development Board grant contract with the applicant and applicable rules;
http://www.twdb.state.tx.us/assistance/financiaUfin regionalfacilityplan/RegionalPlanning.... 6/10/2005
TWDB Regional Water Supply and Wastewater Facilities Planning Program Page 3 of 4
. Applicants must hold coordination meetings throughout the duration of the planning process in order t
solicit comments from the affected public regarding the content of the planning project and to receive
comments on a draft final report;
. All funding from the Texas Water Development Board will be on a cash reimbursable basis with a 10°r
retainage to be withheld by the Texas Water Development Board until conclusion of the planning;
• All subcontractor charges must be paid by the applicant prior to submitting a payment request to the
Texas Water Development Board;
• Applicants must submit payment requests including substantiating documentation and progress repor
to the Texas Water Development Board for reimbursement of expenses;
. Applicants must submit seven (7) copies of a draft final report on the planning to the Texas Water
Development Board for review and comment;
. Applicants must submit nine (9) copies, one (1) electronic copy, and one (1) camera ready copy of a
Final Report that incorporates or addresses comments received to the Texas Water Development Boy
Final Reports are to be copied on both sides of the paper and recycled materials should be used whe.
possible;
• The Texas Water Development Board retains unlimited rights to technical or other data resulting direc
from the planning; and
• Applicants must provide the Texas Water Development Board with copies of all electronic data and
programs resulting directly from the planning.
What Funding Limitations Apply?
Grants for regional facility planning are generally limited to 50% of the total cost of the project, except that th
board may supply up to 75% of the total cost to political subdivisions which have unemployment rates
exceeding the state average by 50% or more, and which have per capita income which is 65% or less of the
state average for the last reporting period available. Grants in excess of 75% for regional facility planning wil
be provided if authorized by specific legislation or legislative appropriation language.
In-kind services may be substituted for any part of the local share, if such services are directly in support of t
planning effort, are properly documented, and approved in advance by the board.
Funds will be released only as reimbursement of costs actually incurred for approved activities.
Activities directly related to the preparation of applications for state or federal permits or other approvals,
activities associated with administrative or legal proceedings by regulatory agencies, or preparation of
engineering plans and specifications are not eligible for this regional facility planning grant assistance.
Where Can I Get Additional information?
If you have questions regarding preparation of an application, call the Texas Water Development Board's
Research and Planning Fund Grants Management Division at (512) 463-7926
http://www.twdb.state.tx.us/assistance/financiaUfin regionalfacilityplan/RegionalPlanning.... 6/10/2005
TWDB Regional Water Supply and Wastewater Facilities Planning Program Page 4 of 4
Phyllis Thomas
Texas Water Development Board
Research and Planning Fund
1700 North Congress Avenue
P.O.Box 78711-3231
Telephone: (512) 463-3154
FAX: (512)463-9893
Email: phyllis@twdb.state.tx.us
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