ORDER NO. 29386
LATE PAYMENTS
Came to be heard this the 19th day of September 2005, with a motion made by
Commissioner Nicholson, seconded by Commissioner Letz. The Court unanimously
approved by vote of 4-0-0 requiring that costs or chazges incurred or expenditares
involving penalties, fees, interest, or other costs associated with late payment or other
administrative system failures be reported to the Kerr County Auditor and the
Commissioners Court.
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COMMISSIONERS' COURT AGENDA REOUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS
REOUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT.
MADE BY: Dave Nicholson OFFICE: Commissioner, Pct. 4
MEETING DATE: September 19, 2005 TIME PREFERRED:
SUBJECT: Consider, discuss and take appropriate action on procedures for the paying
and reporting of costs or charges incurred or expenditures involving penalties, fees,
interest or other costs associated with late payment or other administrative system
failures.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Commissioner, Pct., 4
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
Meetings. Your cooperation will be appreciated and contribute towards you request being
addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners'
court.
9`s August 2005
County Judge and Commissioners:
In the Commissioners' Court meeting held on July 11, 2005 the County Treasurer
reported a $538.381ate payment fee to TCDRS due to missing a reporting deadline in
Apri12005. This issue surfaced when the County Judge received a copy of the notice of
the fee assessment firm TCDRS. In that meeting we also learned that late reporting fines
and interest had been paid for the months of January, February and September of 2002.
The 2002 expenditures were not reported to Commissioners' Court by the County Judge
or the County Treasurer. The net result of these four transactions is that more than
$2,000 in county funds were spent without Commissioners' Court knowledge or
approval.
These unauthorized expenditures may be an anomaly in accountability present only in the
Treasurer's Office or it may be there is a potential for other Ken County functions to
make such unauthorized expenditures with out Commissioners' Court knowledge.
I propose a court order requiring such expenditures to be reported to the Commissioners'
Court. ~~~/'1'~~
•- Dave Nicholson #~ J~~ V

February 27, 2002
The Honorable Barbara Nemec
Ken• County Treasurer
700 Main St Rm 118
Kerrville, TX 78028
Re: Penalty for Late Reporting
Dear Ms. Nemec:

TCDRS received Kerr County's report for the month of January 2002 on February
26, 2002. This report was due by January 15, 2002. As a result, your subdivision
has incurred an administrative fee of $500, plus interest from the due date at the
annuai rate of 12 percent on all unpaid amounts.
The total penalty due, including both the administrative fee and interest charges, is
$824.18. The details of the penalty calculation are shown on the enclosed
attachment. The total penalty amount should be remitted to TCDRS along with
the remittance cony of this letter. The payment for the penalty should not be
combined with any other funds remitted to TCDRS.
A copy of the TCDRS Act Section 845.407 and the adopted administrative rules
§ 107.6 and § 107.7 is enclosed. If you have any questions or need assistance in
this matter, please contact me by email at bill@tcdrs.org or by phone at
1.800.823.7782, ext. 232.
Sincerely,
Bill Wendlandt
Manager, Subdivision Accounts & Business Services
CERTIFIED MAIL RETURN RECEIPT 7001 1140 0001 0512 5198
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March 27, 2002
The Honorable Barbara Nemec
Kerr County Treasurer #232
700 Main St Rm 118
Kerrville, TX 78028
Re: Penalty for Late Reporting
Dear Ms. Nemec:

TCDRS received Kerr County's report for the month of February 2002 on March
19, 2002. This report was due by Mazch 15, 2002. As a result, your subdivision
has incurred an administrative fee of $500, plus interest from the due date at the
annual rate of 12 percent on all unpaid amounts.
The total penalty due, including both the administrative fee and interest chazges, is
$614.43. The details of the penalty calculation aze shown on the enclosed
attachment. The total penalty amount should be remitted to TCD1tS along with
the remittance conv of this letter. The payment for the penalty should not be
combined with any other foods remitted to TCDRS.
A copy of the TCDRS Act Section 845.407 and the adopted administrative rules
§ 107.6 and § 107.7 is enclosed. If,you have any questions or need assistance in
this matter, please contact me by email at bill@tcdrs.org or by phone at
1.800.823.7782, ext. 232.
Sincerely,
Bill Wendlandt
Manager, Subdivision Accounts & Business Services
CERTIFIED MAIL RETURN RECEIPT 7001 1140 0001 0512 5297
TCDRS
TEXAS COUNTY & DISTRICT
RETIREMENT SYSIEM
Post Office Box 2034
Austin, -texas 7876&2934
901 MoPac South
Barron teaks N, Suite 500
Austin, -Texas 787465789
Tel 800.823.7782
512.328.8889
Fax 512.328.8887
ww«.xdn.ar8
BOAR'.D OF TRUSTEES
John Maslwa. Chairnwn
Chief Appraiser
Tarrant Cauny
Appraisd District
Kolhy Reeves,
YKe-Chorman
Tax Asaesm-CoBedor
Midland Count'
.• - -rkMe A. Carty
.., I,y ,4udifor
. erns Count'
Yxlw Cmilb
Count' Judge
Taylor Count'
Alardw Gustavson
Count' Treasurer
Montgomery canny
-A1kls ute:
Direcror
Denton Count'
Adult Probafion
Steve Radark
Count' Commissioner
Hartis Cwny
Anador E. Reysw
Chief Appraiser
Hardin Count'
Appraisd District
John G. YJ81y
Count' Judga
Brauria Count'
STAFF
~Y ~n7
D;~tor
l WiE'wms
Invesmeru Officer
October 23, 2002
The Honorable Barbara Nemec
Kea County Treasurer
700 Main St Rm 118
Kerrville, TX 78028
Re: Penalty for Late Reporting
Deaz Honorable Nemec:
TCDRS received Kerr County's report for the month of September 2002 on
October 16, 2002. This report was due by October 15, 2002. As a result, your
subdivision has incurred an administrative fee of $500, plus interest from the
due date at the annual rate of 12 percent on all unpaid amounts.
The total penalty due, including both the administrative fee and interest chazges,
is $530.38. The details of the penalty calculation are shown on the enclosed
attachment. The total penalty amount should be remitted to TCDRS along with
the remittance corrv of this letter. The payment for the penalty should not be
combined with any other funds remitted to TCDRS.
A copy of the TCDRS Act Section 845.407 and the adopted administrative rules
§ 107.6 and § 107.7 is enclosed. If you have any questions or need assistance in
this matter, please contact me by email at jenniferb@tcdrs.org or by phone at
1.800.823.7782, ext. 266.
Sincerely,
J ter L. Brown
Manager, Subdivision Accounts
CERTIFIED MAIL RETURN RECEIPT 7001 1140 00010512 7239
cc: Head of Govenvng Boazd
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The Honorable Bazbara Nemec
Kerr County Treasurer
700 Main Ste 104 (Bsmt)
Kerrville, TX 78028
Re: Late Reporting Penahy
Deaz Ms. Nemec,
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(S1T) 328-£
800-823-i
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TCDRS received Kerr County~s report for the month of Apri12005 on May 17, 2005. This report was
due by May 16, 2005. As a resuh, your county/district has incurred an administrative fee of $500, plus
... interest from the due date at the annual rate of 12 percent oa all unpaid amounts.
The total penalty due, including both the administrative fee and interest charges, is $538.38. The details of
the penalty calculation are shown on the enclosed attachment. The total penaltyamount should be
remitted to T®RS along with the remittance copy of this letter. If payment is not received byTmRS
within three months after date notice, the retirerlterrt system shall deduct the penalty from the
subdivision's account in the subdivision accumulation fund. The payment for the penahy should not be
combined with any ocher funds remitted to TCDRS.
A copy of the TGDRS Act Section 845.407 and the adopted administrative rules § 107.6 and §107.7 is
enclosed. If yvu have any questions or need assistance in this matter, please contact the by email at
jenniferb~a tcdrs.org or byphone at 1.800.823.7782, ext. 266.
Sincerely; ~. ~/~5~~'`~ J
~/
e ~ er L. rows
ager, Employer Accounting & Financial Services
t CERTIFIED MAIL RETURNRECEII'T 7001 1140 00010513 3872

cc: Head of Governing Board