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COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS
REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT.
~' ~ .Z~"
MEETING DATE: A 2, 2005 TIME PREFERRED:
MADE $Y: Dave Nicholson OFFICE: Commissioner, Pct 4
SUBJECT: Consider and discuss procedures for the paying and reporting oftexpenditures
involving penalties, fees, interest or other costs associated with late payment or other
administrative system failures.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Commissioner, Pct., 4
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, C(tapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays: 5:00 P.M, previous Tuesday.
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
09/a vS/. ~ ~

All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
Meetings. Your cooperation wilt be appreciated and contribute towazds you request being
addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners'
Court.
9`~ August 2005
County Judge and Commissioners:
In the Commissioners' Court meeting held on July 11, 2005 the County Treasurer
reported a $538.381ate payment fee to TCDRS due to missing a reporting deadline in
Apri12005. This issue surfaced when the County Judge received a copy of the notice of
the fee assessment from TCDRS. In that meeting we also learned that late reporting fines
and interest had been paid for the months of January, February and September of 2002.
The 2002 expenditures were not reported to Commissioners' Court by the County Judge
or the County Treasurer. The net result of these four transactions is that more than
$2,000 in county funds were spent without Commissioners' Court knowledge or
approval.
These unauthorized expenditures may be an anomaly in accountability present only in the
Treasurer's Office or it may be there is a potential for other Kerr County functions to
make such unauthorized expenditures with out Commissioners' Court knowledge.
I propose a court order requiring such expenditures to be reported to the Commissioners'
Court. ~~)/j~~`''~
~°- Dave Nicholson #g~i' V

February 27, 2002
The Honorable Bazbaza Nemec
Kerr County Treasurer
700 Main St Rm 118
Kerrville, TX 78028
Re: Penalty for Late Reporting
Dear Ms. Nemec:
TCDRS received Kerr County's report for the month of January 2002 on February
26, 2002. This report was due by January 15, 2002. As a result, your subdivision
has incurred an administrative fee of $500, plus interest from the due date at the
annual rate of 12 percent on all unpaid amounts.
The total penalty due, including both the administrative fee and interest chazges, is
$824.18. The details of the penalty calculation are shown on the enclosed
attachment. The total penalty amount should be remitted to TCDRS along with
the remittance coov of this letter. The payment for the penalty should not be
combined with any other funds remitted to TCDRS.
A copy of the TCDRS Act Section 845.407 and the adopted administrative rules
§ 107.6 and § 107.7 is enclosed. If you have any questions or need assistance in
this matter, please contact me by email at bill@tcdrs.org or by phone at
1.800.823.7782, ext. 232.
Sincerely,
Bill Wendlandt
Manager, Subdivision Accounts & Business Services
CERTIFIED MAIL RETURN RECEIPT 7001 1140 0001 0512 5198
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Mazch 27, 2002
The Honorable Bazbaza Nemec
Kerr County Treasurer #232
700 Main St Rm 118
Kerrville, TX 78028
Re: Penalty for Late Reporting
Dear Ms. Nemec:
TCDRS received Kerr County's report for the month of February 2002 on March
19, 2002. This report was due by March 15, 2002. As a result, your subdivision
has incurred an administrative fee of $500, plus interest from the due date at the
annual rate of 12 percent on all unpaid amounts.
The total penalty due, including both the administrative fee and interest chazges, is
$614.43. 'The details of the penalty calculation aze shown on the enclosed
attachment. The total penalty amount should be remitted to TCDRS along with
the remittance cony of this letter. The payment for the penalty should not be
combined with any other funds remitted to TCDRS.
A copy of the TCDRS Act Section 845.407 and the adopted administrative rules
§ 107.6 and § 107.7 is enclosed. If you have any questions or need assistance in
this matter, please contact me by email at bill@tcdrs.org or by phone at
1.800.823.7782, ext. 232.
Sincerely,
n-s
Bill Wendlandt "e
3w,
Manager, Subdivision Accounts & Business Services - ~~
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_v CERTIFIED MAIL RETURN RECEII'T 7001 1140 0001 0512 5297 W 6 }
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TCDRS
TEXAS COUNTY 6 DISTRICT
RETIREMEM SYSTEM
Posf Offke Box 2034
Austin, -iexos 78768-2034
901 MoPoc South
Barron desks N, Suire 500
Austin, -kxas 787465789
TeI 800.823.7782
512.328.8889
Fax 512.328.8887
www.tcdrs.org
BOARD OF TRUSTEES
John Mvsholl, Clrairmon
Chief Appraiser
Tartant County
Appwisal Disrict
Kathy Reaves,
Vfce{hairman
Tox AssessorLollector
Midland Count'
.«~ .dw~e A. ~
,ry Auditor
recoz County
Yrcbr Casilb
Count' Judge
Taylor County j
Marllw Gustavson
County Treowrer
Monfgoniery Count'
Mirdr life:
Director
Denton County
Adult ProhaBon
Srove tiadavk
County Commissioner
Harris County
Amador E. Reyrw
Chief Appraiser
Hardin County
Appraisd District
Jolrn c. wily
County Judge
Brazoritl County
STAFF
RaY Henry
Dir~C[pr
A NNwms
lnvesrment Officer
October 23, 2002
The Honorable Barbara Nemec.
Kerr County Treasurer
700 Main St Rm 118
Kerrville, TX 78028
Re: Penalty for Late Reporting
Deaz Honorable Nemec:
TCDRS received Kerr County's report for the month of September 2002 on
October 16, 2002. This report was due by October 15, 2002. As a result, your
subdivision has incurred an administrative fee of $500, plus interest from the
due date at the annual rate of 12 percent on all unpaid amounts.
The total penalty due, including both the administrative fee and interest chazges,
is $530.38. The details of the penalty calculation are shown on the enclosed
attachment. The total penalty amount should be remitted to TCDRS along with
ffie remittance cony of this letter. The payment for the penalty should not be
combined with any other funds remitted to TCDRS.
A copy of the TCDRS Act Section 845.407 and the adopted administrative rules
§ 107.6 and § 107.7 is enclosed. If you have any questions or need assistance in
this matter, please contact me by email at jenniferb@tcdrs.org or by phone at
1.800.823.7782, ext. 266.
Sincerely,
. ~ ~~~
G~
J fer L. Brown
Manager, Subdivision Accounts
CERTIFIED MAIL RETURN RECEIPT 7001 1140 00010512 7239
cc: Head of Governing Boazd
,~~~---
1uL~d24, 2005
ro:, ot5cc Box zo34
Austin, I')C 78766-2034
(512) 328-8889
800-823-1782
Faz: (512) 328-8887
The Honorable Barbara Nemec ~~•.~mn.o~
Kerr Count}' Treasurer
700 Main Ste 104 (Bsmt)
Kerrville, TX 78028
Re: Late Reporting Penalty
Dear Ms. Nemec,
T®RS received Kerr Count}7s report for the month of Apri12005 on May 17, 2005. This report was
due by May 16, 2005. As a resuh, your county/district has incurred an adnnistrative fee of $500, plus
.- interest from'the due date at the annual rate of 12 percent on all unpaid amounts.
The total penalty due, including both the administrative fee and interest charges, is $538.38. The details of a
the penalty calculation are shown on the enclosed attachment. The total penalty amount should be ,~„
remitted to T®RS along with the remittance conv of this letter. If payment is not received by TCDRS PPE
within three months after date notice, the retirement system shall deduct the penalty from the ~az
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subdivision's account in the subdivision accumulation fund. The payment for the penalty should not be ~,~
combined with any other funds remitted to TCDRS. P,
A copy of the T®RS Act Section 845.407 and the adopted administrative rules §107.6 and §107.7 is
enclosed. If you have any questions or need assistance in this matter, please contact the by ernai] at
jenniferbQtcdrs.org or byphone at 1.800.823.7782, ext. 266.
Sincerely; ~- UU
~}-~f,(.Il`~
e ' er L. town ~~Jl
ager, Employer Accounting & Financial Services
" CERTIFIED MAIL RETURNRECEII'T 7001 1140 00010513 3872
cc: Head of Governing Board