ORDER NO. 29392 APPROVE VAWA GRANT FUNDED SPECIAL PROSECUTOR'S SALARY AND BUDGET Came to be heard this the 26th day of September, 2005, with a motion made by Commissioner Letz, seconded by Commissioner Nicholson. The Court unanimously approved by vote of 4-0-0 to: Approve grant budget as presented, including $59,034 as Special Prosecutor's salary for Ilsa Bailey. f/ COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT. MADE BY: Rex Emerson OFFICE: County Attorney MEETING DATE: September 26, 2005 TIME PREFERRED: SUBJECT: consider, discuss and take appropriate action on VAWA grant funded special prosecutor's salary and budget EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: Rex Emerson ESTIMATED LENGTH OF PRESENTATION: 5 -10 minutes IF PERSONNEL MATTER -NAME OF EMPLOYEE: Ilse Bailey Meeting scheduled for Mondays: Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: 5:00 P.M. previous Tuesday. THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON: @- All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towards you request being addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners' Court. Part IV: Grantee Acceptance Notice Grant Number: WF-05-V30-17590-01 CJD Award: $70,879 Grantee Name: Kerr County Grant Period: 09/01/2005 - 08/31!2006 Project Title: Special Prosecutor for Violence Against Women Program Fund: WF-Violence Against Women Act (VAWA) Fund This Acceptance Notice must be signed by the authorized official named on the grant and returned to the Criminal Justice Division (CJD) by October 16, 2005. 1 I certify that I am authorized by the applicable governing body to accept, tlecline, alter, or terminate this grant on behalf of the grantee. 2. If the grantee is no[ a state agency antl the current authorized official is not accounted for in the resolution on file at CJD, 1 certify that a new resolution has been included with the acceptance of this grant or will be submitted prior to the collection of grant funds. 3. I agree to the terms of the grant on behalf of the grantee, including Title 1, Part 1, Chapter 3, Texas Administrative Code and the adoptions by reference therein. 4. I understand that the grantee is ohligated to provide applicable match, as required by the terms of the grant. 5. I understand that a violation of any term of the grant may result in CJD placing a temporary hold on grant funds, permanently de- obligating all or part of the grant funds, requiring reimbursement for funds already spent, and/or barring the grantee from receiving future CJD grant funds. 6. i understand that grant funds may be withheld until all special conditions placed on this grant are satisfied. 7 1 understand that each grant official position must be occupied by a tlifferent intlividual. 8. I understand that any of the three grant officials may request adjustments to the grant. 9. I understand that CJD must be notified in writing of any grant official change, which must include a sample signature of the new grant official. The authorized oJfrcia[jor this grant must indicate agreement by signing theA cceptance Notice. The grantee will not be eligiblejor any grant funds until this notice is executed and returned to CJD. =/z-a Official Verification of Information and Sample Signatures: ~ The grantee must verify all of the grant official's identifying information as listed below. If the information for any of the three officials is inc/orrect. complete the'Designation of Gren[ Officials Change Form' found at http:/N~nv.governor.state.tx.us, and return to CJD. 'L'V! yEg Select YES if the all of the information below is correct, sign, and return to CJD. Ni0 Select NO if any of the information below is incorrect, use the'Designalion of Grant Officials Change Form' to notify CJD of [he updatetl information ONLY, sign, and return both completed forms fo CJD. Authorized Official Name: The Honorable Pat Tinlev Position: Countv Judae Address: 700 Main Street. City/StlZip: Kerrville Texas 78028 Phone: (830) 792-2211 Fax: (830) 792-2218 ~ ~ Email: --~--- ptinlevlrDco.kem.ix.us --~-~-~---~- - - - ProiectDirector -.-.-.-~-~-~-~- - - ~-•- - ---~-•-•----~- -~- Name: Mr. Rex Emerson Position: Court Attorney Address: 700 Main Street. City/SUZip: Kernnlle Texas 78028 Phone: (830)77~27~Qr Fax: (8301792-2228 Email: REn)EIe-ticrV®CE,rceua~, Tx.tS Financial Officer -~-~-~-~-~-•- - - ---~-~-~-----~-~-~--~-•---•-•-•-~-~-~- -~- Name: Mr. Tommy Tomlinson Position: Countv Auditor Address: 700 Main Street /Room 103. City/St/2ip: Kenville. Texas 78028-5327 Phone: (830) 792-2235 Fax: (830) 792-2238 Email: kcaudit(o~co.kerr.tx.us of Fina i s~- vr' uate CJD Contact West, Vicki Page 4 of 4 Part III: Approved Budg et Detail The approved budget is reflected below. For more detailed information regarding the administration of these funds, please reference the Texas Administrative Code, Su bchapter B. General Grant Program Policies, and Subch apter E. Administering Grants. CJD Cash Match In Kind TOTAL A Personnel: $68,379 $6,060 $0 $74,439 B. Contractual: $0 $12,000 $0 $12,000 C. Travel: $2,500 $1,000 $0 $3,500 D. Equipment: $0 $0 $0 $0 E. Construction: $0 $0 $0 $0 F. Supplies: $0 $0 $4,600 $4,600 G. Indirect: $0 $0 $0 $0 Total: $70,879 $19,060 $4,600 $94,539 Budget Detail: A Prosecutor ; 100 % of salary ,CJD Funtls $68379 ,Cash Match $6060 ; In-Kind $0 ;Line Total: $74439 Total: $74439 B. Investigator ;CJD Funds $0 ;Cash Mach $12000 ; In-Kind $0 ;Line Total: $72000 Total: $12000 C. In-State Travel and Training ,CJD Funds $2500 ,Cash Match $1000 , In-Kind $0 ;Line Total: $3500 Total: $3500 F. Office Space ;CJD Funds $0 ,Cash Match $0 ; In-Kind $2400 ,Line Total: $2400 Communications Cost ,CJD Funds $0 ,Cash Match $0 ; In-Kind $580 ;Line Total: $580 Office Supplies ;CJD Funds $0 ,Cash Match $0 ; In-Kind $1620 ;Line Total: $1620 Total: $4600 CJD Contact: West, Vicki Page 3 of 4 Grant Bud et Form Legal Name of O anization: Kerr County Title of Pro ect: Special Prosecutor for Violence Against Women Grant Pericd: From: 9!1/2005 To: 8/31/2006 Current Grant Number (If Continuation): n/a Minimum Match Percentage (If Applicable): 25% 1. ENTER the CJD Requested Amount: 570,880 Minimum Match Amount (If Applicable): 523,627 2. ENTER Program Income Applied to this Budge Total Project Cost Amount: If licable : 50 594,507 BUDGET DETAIL PERSONNEL Applied to the Grant CJD Funds Cash Match In-Kind Total Prosecutor to work with the County Court and both the 198th and 216th district courts in prosecuting cases that are crimes against women. Costs include salary of $59,034 based on the county salary step and grade schedule, $4,516,10 in FICA, $4,828,98 for retirement and the $8,060 100 00% $88,379 $8,060 $74,439 CONTRACTUAL AND PROFESSIONAL SERVICES CJD Cash In- Kind Total Investigator services for sexual assauks and famiy violence cases will be handled by an existing investigator in the 198th District. Officers in both the sheriffs department and the Kemille Police Department have been specially trained to do these investigations. When appropdate a special investigator may be Aired on a contract basis at $50 per hour for cases in the County Court at Law and the 216th Distdct. A request for bids for that investigator will be issued by the county using the same procedures in place already for contracting for services in other departments. A record of the use of the investigators specifically in violence against women cases will be maintained in the county attorney's office. Since this is a new project it is d'dficuk to project how much will be needed for the special inves ' ator. $0 $12,000 $0 $12,000 TRAVEL AND TRAINING CJD Cash In-Kind Total In-State Travel- Specialized training for one attorney on prosecuting crimes against women. Pay $80 per day for lodging, $30 per day for meals and $0.35 per mile for mileage, estimated 540 miles. Airfare or rental vehicle expenses would depend on location of training. 25 hours a year of training, estimated 5 days, Registration fee normally $450 for such workshops. The investigator will attend workshops sponsored specifically on topics to aid in the prosecution of violence against women cdme victims. A well trained and prepared prosecutor will be an asset to both victims and the State of Texas and more conviGions and/or better plea-bargaining will resuk. Since we have not had a special prosecutor before we are not familiar wkh the specilized training opportunkies for such a person. If we are able to hire someone who already has some training in this area then they would need to attend different training than $2,500 $1,000 $3,500 EQUIPMENT CJD Cash In-Kind Total Corn uter-La to and Software 0 SUPPLIES AND DIRECT OPERATING EXPENSES CJD Cash In-Kind Total Page 1 of 2 Budgef Form Grant Bud et Form Office Space-100 square feet @$24 sq ft. annually would be $2,400. Telephone, fax & Internet service $40 per month x 12 months would be $480, Office supplies inGuding pens, paper clips, legal pads, stapler and staples, envelopes, etc. $1,000 Telephone, fax & intemet services shared with other staff in County Attorneys office x$40 per month and access to Westlaw legal Records service $400 a month for four prosecutors = $400 divided by 4 would be $100. ,600 600 INDIRECT COSTS (the Direct Costs Against Which the Indirect Rate is Char ed CJD Direct Costs Match Direct Costs Indirect Rate Total 0 BUDGET SU MMARY BUDGET CATEGORIES CJD CASH IN-KIND TOTAL PERSONNEL $68,379 $6,060 $0 $74,439 CONTRACTUAL AND PROFESSIONAL SERVICES $0 $12,000 $0 $12,000 TRAVEL AND TRAINING $2,500 $1,000 $0 $3,500 EQUIPMENT $0 $0 $0 $0 SUPPLIES AND DIRECT OPERATING EXPENSES $0 $0 $4,600 $4,600 TOTAL DIRECT COSTS: 570,879 S19,060 54,600 594,539 INDIRECT COSTS $0 $0 $0 $0 TOTAL: 570,879 519,060 54,600 594,539 Actua l Total Match: 523,660 Actual Match Percentage Applied to this Budget: 25.03°~ Page 2 of 2 Budger Form