I,1
p~.z,~ ~~~ I. t
COMMISSIONERS' COURT AGENDA REOUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS
REOUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT
MADE $Y: Leonard Odom OFFICE: ROAD & BRIDGE
MEETING DATE: SEPTEMBER 26, 2005 TIME PREFERRED;
SUBJECT: Consider, discuss and take appropriate action considering the use of
Road District Funds.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Leonard Odom
ESTIMATED LENGTH OF PRESENTATION: 15 minutes
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to asswe Yhat the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday.
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:

All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepazed for the Court's formal consideration and action at time of Court
Meetings. Yow cooperation will be appreciated and contribute towazds you request being
addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners'
Court.
r'~g o
y~ ~~
z
Kerr County Road & Bridge
4010 San Antonio Hwy
Kemille, Texas 78028
TO: COMMISSIONERS COURT
FROM: Leonazd Odom
DATE: September 20, 2005
RE: Road District Funds
During the budget discussions the use of Road District Funds were mentioned.
When I began working for Kerr County some of road districts had been completed with Road &
Bridge reserves, but some had not. We methodically worked with the Road District fixnds and
Road & Bridge funds to complete all of them.
All of the roads in these districts have been completed and only require general maintenance,
therefore it is my belief that Road District funds should be added to the R&B reserves as
repayment of a debt. I would ask that the Court and Auditor look into this for future budgets and
possible funding for the $52,000 dump truck that was cut from OS-06 Capital Outlay.
Tn
road district funds
Screen Print from AbleTerm session(kerr
01:58 PM 09/20/200
Account Id 20-103-100 - Current Asset - DETAIL
Description ROAD DISTRICT - NOW ACCOUNT
2004-2005 Fiscal Year
- CURRENT Account Balance: 178,604.15
..Total Debits .Total Credits ....Net Change
Balance Fwd
October	528.47
November	1,386.39
December	3,183.02
January	4,852.07
February	8,127.38
March	1,432.90
April	1,169.95
May	617.16
June	967.28
July	186,429.49
August	109.23
September	388.49
(L)ast Year Activity
G/L (T)ransactions
185,000.00
12,003.74
646.02
8,012.52
9,055.08
528.47
1,386.39
3,183.02
-180,197.93
8,127.38
1,432.90
1,169.95
-11,386.58
967.28
185,783.47
-7,903.29
-8,666.59
Closing Balance
184,129.68
184,658.15
186,044.54
189,227.56
9,079.63
17,207.01
18,639.91
19,809.86
8,423.28
9,390.56
195,174.03
187,270.74
Enter "Selection" or <RET> to Exit:
1 L k
9
111=1~Q
1'0: All Elected Officials and Department Heads
f=RO~ 1: County fudge
Attached is a copy oP Lhe proposed 1988-89 budget Por your particular
department. This has been tentatively approved by Commissioners' Court. !f
you have any questions on same, please don't hesitate to ask. lP you have not
had the opportunity to appear before the Court on your budget and wish to do
~ so, please adviso.
Maur comments on the farrrda~ ~•r111 be appreciated.
~ ~
KERB COUI.TY PROPOSED BUDGET 08-18-88
ROAD & BCiIDGE FUND L5 - SU1'iMAIiY
FOR F[SCAL YEAR OCTOBER 1, 1988 TO SEP1`B(10ER 30, 1989
PAGE F. OF 5
		APPROVED	ESTlt1~.TED	PROPOSED
	ACTUI+L	BUDGET	ACTUAL	BUDGET
	1986-87	1987-88	L987-88	L988-89
T01'AL ROAD b~ BRCDGE RE's°ENUE	664, 382	789, 180	?83, 180	801,428
TfiANSFER Itv 1=UND 16 & L7	727,000	723,000	`e'27,384	727,000
'!'OTAL „D11 L UN[1' L'XPENSE	1.117,502	1,r:01,591	1,408,690	1,884,648
EXCESS RE~nENUE OVER. EXPENDITURE	273,880	110,589	101.874	C33G,220)
I3L=GINNING FUND BAL - OCT L	210,534	492,414	5G4,L2G	6GG,000
l3h`,D iP,G R1~0 FUtvD !3/.Lltt3CE	492, 414	803, 003	G6Li, 000	329, 780
	aaasaasae	asasssaaL	ssaasaass	aasoossa.s
e
1 ,				v
NOTE: THERE I S (~ PROPOSED 45G RA I5E I [1 THE	ROl,D fa tie:t DC,E FUt3D	
TOTAL[ttG 523,218. TIiIS IS	t<OT REI=LE	CTED !l1 Tt{E	hQQVE EXPENSE
OF' ~'>1,GGS,648, BUT ULLL EE	ACDED APP	COYED.		
t4O CHAl.'GL--' I I: THE TAX RioTE t:	[ LL BL' RE	OU [RED I F THE 1i~3 L SE 1 S	APPROVED.
1<ERR COUNTY PROPOSED BUDGET 06-18-86
ROAD & BRIDGE - REVENUCS
FOR FISCAL YEAR OCTOBER I, 1968 TO SEPTEt1BER 30. 1969
. PAGE 2 OF S
DEPAP,TMENT DEPT. N0.
ROAD L BRIDGE FUND FUND IS
APPROVER ESTIMATED PROPOSED
ACTUAL AUDGET ACTUAL BUDGET
ACCT DESCRIPTION 1986-67 1987-88 1967-68 1968-89
REVENUES:		
321-100	AUTO REGI59'I2AT[ON	350,000
321-200	COUNTY Rt:;B ADD'L FEE	
350-L00	DISTRICT COURT FINES	32,000
350-300	CO COUfiT AT LAId FINES	250,000
360-200	INTEREST	16,000
360-200	SALES	10,362
~ , 360-300	DONATCOI~S	
360-400	SEfiVICE CONTI"iACT-216th	PROB
3fi0-500	t'FS:" CRLEi:	
370-000 REFUNDS
TOTAL REVENUES
,tl
1-03.^100 FUIQU 13ALtiNCE - OCT 1
' 103200 R ~ 6 CEET OF DEPOSIT
400-loo TRANSFER [t~ '
FM S< LATERAL ROAD
t' LATERAL ROAD
TbTAL AVAILACLE
500-501 PRIOC~: YEAR E~.PL'NSE
ADMFNISTRAT[Old-COIe~M[SS[ONERS
IO
66~i, 392
L6,S34
zoo,ooa
350,000	350,000
160,000	110,000
24,000	24,000
22s,aoo	zso,ooo
20,000	31,000
10,160 10,160
-709,180- 163,160
492,41.4 39,126
525,000
700.000 700,000
27,000 23,000
--------- ---------
1,609,926 2,004,594
60,000
700,000
27,384
2,074,690
610°-101.	ELECTED OFFICIALS SALAR
610-210	F.I. C.. A.
610-2Qw	RE1'iC~EltElyT
610-480	1NSU12AI.CL- AUTO
610-4S9	IIi.SCELLANF_OUS (R. O UI
610-5'70	LE/"SE/PURCI~ASL L'CUIPhtL"t~
'TOTAL ADIt CPC,.IOf~. °I'0 UIi i't SYS
6L,334
33,415
30,043
4,160
x,646
221
171,021
350,000
150,000
24,000
zso,ooo
25,000
6
6
2,.x,28
601, 428
6fi6,000
700,000
27,000
2,194,426
h'OAD & 8R I DGE - AD11 t t. I STRAT 1 i~E E=XPEND 1 TUlt6S
FOR FISCAL YEAR OCTOBER 1, 19H8 TO SEPTEMBER 30, 1969
PAGE 3 OF 5
DEPARTt1ENT DEPT. NO. 600
ROAD & BRIDGE FUND FUND 15
APPROI'ED ESTCl1ATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
ACCT DESCRCPTION 1906-07 2967-88 1987-88 1388-83
ADMINISTRATION-UNIT SYSTEM
600-102	ENGCNEER'S SALARY	31,403	31,250	31,250
b'00-103	ASSISTANT SALARY	16,208	16,862	16,662
600-105	SECRETARY SALARY	12,724	12,851	12,651
600-201	FICA E\PENSE	4,c.20	4,359	4,464
600-202	GROUP [NSURAfdCE			
600-203	RET[REt1ENT	4,229	4,267	4,26?
600-207	BONDS	L00	50	50
boa--3os	PosTaGE		2a0	225
~ X600-310	OFFICE SUPPLIES	1.200	1,200	).,500
600-311	PHOTO EXPEIISES			
600-315	8OO[<S-PUBLICATIONS-DUES			'
600-330	OPERATCt~[G EXPENSE	300		-
600-35U	RL-t1ODELI1vG	500		
,ti00=4l:0	TELEPHOtvE	3, 600	4, 000	3, X84
600-430	(:OT[CE5		1,000	1,350
600°440	UTLL[T[ES			
500-454	OFFICE" REPAIRS	35		
600-456	MACHINCC REPAIC.	419	300	300
600-400	[NSUf1ANCE-AUTO	46,337	700	700
600-465	COtEFERENCES	L, 000	1,000	1,000
600493	MISCELLANEOUS	50	100	200
600-570	CAPITAL OUTLAI'	9,657	S00	500
600-560	BUILD[I:G STUDY		SB).	763
FUND IS •	• R&8 ADM[EdISTR~TIOhJ	23.x,362	79,2?0	79 6B6
				
NOTEa Aca1 t=480 durin6 AaCurl B6-67	Uorkae.	Comp ~aae	Included.
NOTE; Gr	aup Inscrnnce Uased cit: i03	.3~6 ¢ 2.	C5 t[f~t) =	92.19 x3r:i2
31,600
26,662
13,172
4,623
3,319
4,325
SG
225
m
1, 500
~. 0 0
150
3,200
1,500
3,600
150
1,000
100
L, 000
1, oau
B7, 772
PAGE 5 OF 5
DEPARTMENT Dl?PT. N0.
ROAD & BRIDGE FUND FUND 15
APPROVED ESTIMATED PROPOSED
ACTUAL 6UDGET ACTUAL BUDGET
ACCT DESC[2[PT[ON 2988-87 2367-08 1987-88' 1986-89
EXPENDITURE'S - UNIT ROAD SYSTEM: (Conllnued)
612-550	PAVING (COLD NlIX3	
61 L-55 f	PAtr I fdG A~iGREGRAI'E	20,.00.0
61L-552	ASPHALTS,OILS, EtiUL5I0li	50.000
611-553	CON1'RAC1' FEES	25,000
611-554	CULdERT PIPE L BRIDGES	42,..000.
G11-555	CiOAD flASE	30,000
G11-555	CONCRE'FF./CATTLE GUAR7~S	12,000
~ ~Gii-55?	R.O,1:, SUC~VEY 1: EF!GR,	6,000
GL1°55G	~'EGETAT[Ol~i CO1~[TROL	L, 000
G11-570	CAI'[TAL OUTLAI"	00,000
611-575	lnAiN1'ENAP:CE FACILITY	
G11-560	ROAD DiSTCclCTS	
30,000
40,.000._
114,000
90,000
42,.000
46,oao
LD;oau
9.000
2640'0
07,560
30,000
4,a..aaa
loo,aoD
90,000
30,000
4,_000
46r000
18,400
9,000
4,796
.8?,500
GL1=6G0	ELM	PASS BRtDGL--'	37,800	37,000
611-GG1	LANE	VALLEI' BRIDGE	50,500	50,500
TOTAL	UN I1'	ROAD EXPEIeSE	9G5,140 1,322.37E	1,329,004
t~OTEe Group Inyueanca based ons C92e1.9 ~c 20 r; 121
TOTAL ADM tx UI~LT ROAD EXPENSE 1,LI7,502 1,401,531 7, 408,G90
24,.25.0
35,520
300,000
45,000
5s,ooo
20,000
°la,ono
2,400
225,000
50,000
89,747
37,800
50,500
1,776,876
1,664,646
KERB COUNTY PROPOSED F3UDGET OB-18-68
ROAD & BRIDGE - UNIT ROAD SYSTEM
FOR FISCAL YEAR OCTOBER L: 1988 TO SEPTEMBER 30, 1989
. PAGE 4 OF 5 i
DEPARTMEhlT DEPT. NO. 611
ROAD & BRIDGE FUtSD FUND LS
APPROVED ESTIMATED PROPOSED
ACTUAL BUDGET ACTUAL BUDGET
ACCT DESCRIPTION 1986-87 1987-88 198T-88 1988-89
EXPENDl1'URES --UNIT ROAD SYSTEii:
til1-108
611-111
6L1-201
611-202
6L1-203
Gil-2a~~
,,
67.1-33u
621-331
GL1°410
G1L-420
611-4~i0
611-450
611-451
611-452
dill-453
611-454
611-457
611-459
sll.-~°60
811-480
81 d.-~;85
GLL-499
PART-Td11E SALARIES
CRE4.' SALARIES
FICA EXPENSE
GROUP INSURANCE
RET l REt1ENT
[NSURf;NCE-ItORKERS COt'~P.
OPERAI' [ [eG SUPPLIES
FUEL OILS
CO1dTR:'~CT LABOR
TL'LEPHOI~L'
UTILITIES
E4}U [ PMEI.T REPAIRS
EQU I Pt1EtlT PARTS
1'El',dCLE PARTS
VEHICLE REPAIRS
TIRES & TIRE REPA[ti
SIGNS/TRAFFIC CONTROL
FLOOD DAMAGE REPAIRS
EOU[PMEI.T f'ENTAL
INSURrvtt~CE - VEHLCLES
'I'RAil.'dNG
M I SCELL~ltJGOUS
34,000	L5, 000	LS,000	5,000
517,000	456,LL6	443,454	441,452
3L,880	33x327	34.289	33.529
			30, 976
30,771	31.,928	31.928	30,902.
	29,000	42.282	50,000
12x000	12,000	12,000	L2,000
60,000	55,000	55,000	55,000
	2,000	x,000	2,A00
1,500	1,600	:1,400	1.400
2,200	2,200	2,000	2,200
11,4fi9	9,900	7,000	12,004
15,000	LG,600	20,000	20,000
12,000	14,000	14,000	15,000
z,ooa	1,600	L,ooo	z,ooo
11,500	13,000	IZ,000	L2,000
1G, 000	L3, 500	18,745	LG,700
62,000	30,A00	36,318	35,000
	5,000	2, AAA	2a.~00
	20,000	25, 39 d,	2A,000
	20A	~,OL	1,000
	1 , 000	F. a 000	L > 000


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ORDER NO. 17557
RETURNS OF A SPECIAL ROAD TAX ELECTION FOR RESIDENTS OF WEST
CREEK HEIGHTS SUBDIVISION CANVASSED & TABULATED
On this the 9th day of November 1987, came on to be considered
by the Court the returns to be canvassed, to determine the
results of the Special Road Tax Election for Residents of West
Creek Heights Subdivision, held on November 3rd, 1987, "Adopting
a 15C per $100.00 evaluation Special Road Tax for Roundabout Lane
and that portion of Sandy Lane that lies within the West Creek
Heights Subdivision", recorded in Volume 4, Page 107, of the Plat
Records of Kerr County, Texas, and to levy annually ad valorem
taxes on all taxable property with the subdivision to redeem
$17,300 principal for the purpose of the construction, main-
tenance and operation of paved roads, or in aid of these purposes
within the Subdivision. The Court having canvassed and tabulated
the returns of the Special Election are of the opinion that said
returns are true and correct and should be approved.
Therefore, on motion made by Commissioner Ray seconded
by Commissioner Holland the Court unanimously approved that
the returns as canvassed and tabulated in Volume 7, Page 63,
Record of Election Returns of Kerr county, Texas, and as certified
thereto by each member of the Court, are in all respects approved.
ORDER NO. 17929
ACCEPTANCE OF HID OF MASTERS CONSTRUCTION CO. FOR THE
RECONSTRUCTION OF ROADWAYS IN WEST CREEK HEIGHTS
SUBDIVISION
On this the 31st day of May 1988, upon motion made
by Commissioner Ray, seconded by Commissioner Baldwin,
the Court unanimously approved acceptance of the Bid
of MASTERS CONSTRUCTION CO. in the amount of $20,921.00
for construction of Road and Drainage Improvements for
West Creek Heights Subdivision, as per construction
contract, and as recommended by Kerr County Road Engineer,
Gerald W. Menefee.

ORDER NO. 17930
ACCEPTANCE OF BID OF MASTERS CONSTRUCTION CO. FOR PAVING
LILLIAN DR. AND VINE ST. IN KERRVILLE SOUTH II
On this the 31st day of May 1988, upon motion made by
Commissioner Lich, seconded by Commissioner Baldwin, the
Court unanimously approved acceptance of the Bid of
MASTERS CONSTRUCTION CO. in the amount' of $12,194.00
for paving Lillian Dr, and Vine St. in Kerrville South II,
as per construction contract, and as recommended by Kerr
County Road Engineer, Gerald W. Menefee.
~.--~ „~:
.. .~,
~~
.-+
~~
`~
ORDER NO. 17955
TRANSFER OF $10,000.00 FROM 15-611-555 ROAD BASE TO 15-611-410
CONTRACT LABOR, AND APPROVAL OF CONTRACT EXTENSION, AUTHOAI2ING
WALTER MASTERS CONSTRUCTION CO. TO RECONSTRUCT A PORTION OF
SANDY LANE, BETWEEN WEST CREEK HEIGHTS SUBDIVISION AND ROAD
RUNNER LANE
w
On this the 17th day of June 1988, upon motion made by Commis-
sioner Ray, seconded by Commissioner Baldwin, with Commissioners
Holland, Ray and Baldwin and County Judge Edwards voting "AYE"
and Commissioner Lich voting "NAY", said motion carrying by
a majority vote, approving the transfer of $10,000.00 from
15-611-555 Road Base to 15-6I1-,~~Q,.Contract Labor, and authorizing
WALTER MASTERS CONSTRUCTION CO. to reconstruct a portion of
Sandy Lane, between West Creek Heights Subdivision and Road Runner
Lane, at a cost of $3700.00, as per existing contract.
$6,300.00 to be used for miscellaneous bulldozer work, (none
connected with the West Creek Heights Subdivision work.)
P ~^~ ~~
~ ~
2i. O'er x``.335/
~~
ORDER NO. 17230
APPROVAL OF ESTABLISHMENT OF A ROAD DISTRICT BY KERRVILLE
SOUTH II OWNERS' ASSOCIATION
On this the 13th day of April 1987, upon motion made by
Commissioner Ray, seconded by Commissioner Baldwin, with
Commissioners Holland, Ray and Baldwin and County Judge
Edwards voting "AYE" and Commissioner Lich voting "NAY",
said motion carrying by a majority vote, approving
establishment of a Road District by Kerrville South II
Owners' Association, as outlined in Article 6702-1, Section
4.411 et seq. of V. A. T. S.
MASTERS CONSTRUCTION
Junction Star Route 21-H
INGRAM, TEXAS 78025
i
(512 367-2361 ~ /g g
~--~ v- 4
CA1E
6 /,~ ,g
N MBE
YEgMS:
ILEI. sE OF11[N AND PFNMM W~tH YOUN PEYIfTIiNC[
pATE	CHARGES AND CREDITS
BALANCE FORWARD	BALANCt£
			
			
			
			
			
			
			
			
	P~		
			
	l -~~		
			
			
			
			
~ry~ I ~ PINY H SYCOLUMNY
MASTERS CONSTRUCTION ~~~4~ VVIWN
y? J - STATF'^F_NT WALTER MASTERS
/ ^/ PHONE 666-2146
~ fp ~- ~/{~ > ~ MASTERS CON, .RUCTION CO.
INGRAM, TEXAS 78025
Junction Star Rt. Box 21H ~~~
387-2361 ~~
• PAVING • BULLD021NG G~,
• ROAD AND CALICHE WORK ~j
Ingram, Texas ~/) ~ l~ 19~
T`~ ~
DATE I DESCRIPT.IDN I CHARGE
/l
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r
~" ' rK / /
/S~~/ -_S"~lo~ 3a,~73S.~~
-700 f2 oa '/~
/947J-~ ;/
3x.~'39~
6uo ~ /
30r>,~ V
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Thank You
MASTERS CONSTRUCT{OM
Junction Star Route 21-H
fNGRAM, TEXAS 78025
(812) 367.2361
~L1Q~~{1~~L`~~
onTe
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HUMS R

TERM9:
RL[RRF oFfACY wxR R[fYRM wwN VWR R[M~T!/~NC[
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DATE	• CHARGE3 AND CREOfTS
9ALANCE FORWARD	~ E4.41..AT3C
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MASTER5 CONSTRUCTION [~LVVII CIVW
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'y ~-E~ ^ ~y P1^t ~~i I~ IJ 1_'. i) 1.
IT1AS f L~t.7» lrQ{v51 R(~C~l~A1~ DATE
Junction Star Route 21-K ~, 6 ~~'
INGRAM, TEXAS 78025 NUM9 R
(512) 367-2861
t
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TERMS:
r~[~SE Pai~Cn wno RR~~N w~1x SOUR RfY~TfµCG
UAT'E	CF1AfiG ES ANU CREDITS
~~- ~ G'E~~~-~G^ ~ /BALANCE FORWARD	I 6ALANCE
			
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MASY-ER5 CdNSTRUCTiON
~( J'~/4V~ PAY IRST AMOUNT
~,I, IN THIS COLUMN

f.



1 ,ENE 8662118
MATERS CON. SUCTION CO.
INCiRAM, TEXAS 78025
titunction Star Rt. box 2tH
387-2381
• PAVING BULLDOZING
ROAD AND CALICHE -W~JORK
Ingram, Texas /~~ 19~~

` 4
w, DATE
- 3'
'~ ~ .
6 ~',•
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- ~ r DESCRIPTION ~ _ CHARGE
~ """


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Thank you
~ ,~~,
h1ASTERS CONSTRUCTfON °^TE
Junction Star Route 21•H 3 O ~`~
INGRAM, TEXAS 7805 N ER
(512) 367.2861
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(512} 367-2361

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