I ~ y asl a a-
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COMMISSIONERS' COURT AGENDA REOUEST
PLEASE FURNISH ONE ORIGINAL AND TEN COPIES OF THIS
REOUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT.
MADE BY: Dave Nicholson
MEETING DATE: November 14, 2005
OFFICE: Commissioner, Pct. 4
TIME PREFERRED: 11:00 a.m.
SUBJECT: Consider a report from the Library Director or other City of Kerrville
officials on plans for adjusting the Library budget to accommodate a funding level that is
lower than requested. Consider, discuss and take any appropriate action on the funding of
the library.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Commissioner, Pct. 4
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECENED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
Meetings. Your cooperation will be appreciated and contribute towards you request being
addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners'
Court.
~ i
f lNC response,! 167
f JU-GE TI NIE Y;
r( }
9 amenamen ts, The mot;qn tlOgS Carxy gutlQeL 1
MS,
('f 6 I'm sorry, I had awes tCionR IETZ: Judge, before you go 0 3 _- Yes, sir. WLLI TAMS; Nrll Country Junior Distr c 8
MhII
7 JNDGE TINLE Y: 1f we can go back real qui c$ n 9 Cher l0 SSIONER LE
TZ;
t B CORIMISSIONEg Okay, 5 Revenue, I was hoAin4 that t Okay, The way it said
LET hat was
9 Revenue, Junior District Li Z. First item, Other 6 JL DOE T11iLEY: n t Proceeds,
10 listed, ves took Shc w, various months ' ? don't -- there weren't any in Okay, budget amentlmen Cs I
Y Package.
11 MS' 'WILLIAMS: What it _ I B M6 MMISSIONER WILLIp[gS: You got am o
- y wILLLaMS: >.
~ 12 COMMLSSIONEA 1'0^ have
the total LETZ: one,
13 reveque for those months, Please tell m> that's not 10 COMMIS5I ONER WILL IFHyS; I
ha v=
19 is lust a __ one th Wd °IAl`f5. Oh, no, no, no, nc. No 12 COMM SSZONEF ~WI DO You want to do yours errs «_>
this firsts LI IRMS;
15 agreement y, manf the indoor aren T Wh} don't do
frsm man a proceeds, he 13 I mine
1F Y, many years ago -
_ MS. WILL IFliyS; Okay,
17 CCMMIS5202JER 19
show deal? LE T2: Tt,is
is Dart o 15 to COMMI5S10NEA. WLLLIpMS;
ly f the stuck
l MS,
F 19 WI LL LAMS. 16 an Aarh me PreAare some proACSetl bud Ftir,dy was good enough
t COMMIS820NER LE Zes. ~ i7 Library aPs finding some fimtls for the EuEt-endn,en is to assisC
7( 20 111
t `1 arena __ MS, WILLIAMg: Whate ekap. ~ "8 different ate ide ^tiFied cne, two, theee f oldsworth
j r we br' 4orres, our, five
rnq yp as indoor 19 and the Cour
~ 22 and see t needs
~ r£ they're to discuss
20 amenable them
COMMIS5I ONER I to
23 cas thos
MS, WILLI LETZ They get Aart, 21 ame es `here aze funds that ptob e to each of these
ab_y
~'.4 S; The ndments coo could _
ZS Stock $how Ass COMM2SSZONER LETZ: Y Th1s a st mon of it. 22 first onE is undo b p aCe rf we are pf a mind to do so.
ocia tr on? ey we Pay the 23 COiT~^~r ssion ssional Services, The
~~'~~-os `a Professional Se o rr t. Tta[ would be redo cyng It he nctron s,
' 25 The second or, e, Detente Ci ne item frcm S2 p, 000 to ;1$,000,
n Centet Mainte
i J Hance Repairs it
169
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would be reducing it from 30 to 25.
COMMISSIONER BALDWIN: Is that the Juvenile
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Detention?
COI~Il4ISSIONER WILLIAMS: I believe so. That's
my understanding, yes. Airport, we had overbudgeted by
about 9,000. This would change our allocation from 283 to
259, making a $16,000 reduction, actually, 'cause we had
overbutlgeted 9,000. The next one was County-Sponsored
Trapper Contract, reducing it bac Y. to its prior level of --
by $5,000. And the last one was Parks, Flat Rock Lake, the
moneys we were going to -- or will be using for the bridge,
reducing that by $10, OOG. And I'm these fer your
discussion.
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COMMISSIONER BALDWIN: Bill, what is -- you
said the Trapper contract issue.
COMMISSIONER WILLIAMS: I believe it's --
COMMISS ION EA BALDWIN: You reduced it back to
the origi nal --
CONMISSI OI7EA WILLIAMS: Back to what it was.
COMMISSIONER LETZ: We -- what we did
there --
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COMMISSIONER BALDWIN: Did we increase it?
COMMISSIONER LETZ: We increased it 5,000 to
try to get Kendall County Trapper to share some of the time
with Kerr County. Antl that's -- that's an un Y.now n, whether
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that mone}~ -- i£ we can work out that agreement with Kendall
County. I still -- I would like to leave that in, and in
lieu of that 5,000, I would look elsewhere, which would be
Water Development. Ta Y.e that to zero. I think that Water
Development's an important issue as well, obviously, but
that's a -- I look at that as a -- I don't know, an area
that I would rather cut that this year. The Region J plan
and all that is -- is being completed; there's not going to
be a whole lot going on in that area for the next year. I
think that Headwaters and O.G. R.A., they're the primary
funders of water development operations and things in Che
county, and they're both able to lower their taxes, so they
must have a little bit more available funds than we do at
the moment.
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COMMISSIONER WILLIAMB: That's acceptable to
me.
COFD4ISSIONEA LETZ: I would switch that.
C0~41ISSIONER WILLIAMS: So, you woultl be
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substituting that one?
COMMISSIONER LETZ: Water Development for the
Trapper, 5,000. And there's a chance the Trapper may not
have either -- we'll find that out in the next six weeks.
I£ not --
COMMISSIONER WILLIAMS: I'm cool with that.
COMMISSIONEP NICHOLSON: We had a joint
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meeting wrth the City, and one of the things that came out
o£ that was that the -- I though[ that the library
administrator or the City was gor ng to come back to us and
tell us how they could operate fox less. If we make these
changes, is it contingent upon gettrng the report, how
they're gm ng to do that?
COMMISSIONER LETZ: I think our -- as I
recall, we were going to come up with what we could, and
then they were going to look at what the impact of that cut
would be, and then they were going to come back with an,
"Okay, this is what that means."
COMMISSIONER NICHOLSON: Wha ch comes first?
COMMISSIONER WILLIAMS: Yeah, this doesn't
get us up to the 416 level. This gets us cp to 350.
COMMISSIONER LETZ: One other area that I
think that we could adtl another 5,000 to this, not a
substitute, would be the Family Service Agent. As I
understand it, Ms. Spenrath declined that position, so it is
now open. I would still leave it in, but I think if we just
basrcally wait till four months go by before we fill it,
that will give us about $5,000, too.
JUDGE TINLEY: If rt takes as long to fill it
this time as it did to fill it, we thought, this last time,
we'll make four months easily.
COMMISSIONER LETZ: Right. So, I mean, I
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think that's at least a two-month process if we have a
candidate. We don't have any candidates, so I think we can
add 5,000 out of that line item, and that's less than --
actually, I think it's, like, three -- a little over three
months at $5,000, our portion of that.
COMMISSIONER NICHO LS ON: If it's vacant for a
couple years, we may decide that we don't need that job.
COMMISSI OI7ER LETZ: So, 55,000, then, total.
COMMISSIONER WILLIAMS: That gets us 55 --
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gets us to 55.
COMMISSIONER LETZ: And I thrnk the other
Ching, I think your approach to the au port is correct, and
I concur with the amount right now, but after our nest
Airport Hoard meetrng, that number may be -- there may be a
little extra there that we can put into the lrbrarp as well.
COMMISSIONER WILLIAMS: I'tl move the budget
amendments as discussed, and -- and amend xt -- you get the
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amendments, Mindy?
MS. WILLIAMS: Yes, sir.
COMMISSIONER WILLIAMS: Substi taring 5,000
from Wates Development fund, leaving the Trapper Contract as
originally budgeted at 2ti, 6, and taking 5,000 out of
whichever line that is fos the Extension Agent, the --
MS. WILLIAMS: We're talking Extension Agents
out there? It's 10-665-102.
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10-11-05
173
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COMMISSIONER NICHO LSON: Total -- total
reductions of 55.000?
COMMISSIONER LETZ: Right. And that 55,000
woutd be for the library funding.
COMMISSIONER WILLIAMS: I moved it.
COMMISSIONER LETZ: Second.
JUDGE TIPiLEY: Motion made and seconded fox
approval of the budget amendment request as indicated and
amended. Any question or drscussion7 All in favor of the
motion, srgnify by raising your right hantl.
(The motion carried by una nimovs vote.(
JUDGE TINLEY: All opposed, same sign.
(NO resp onse.l
JUDGE TINLEY: That motion hoes carry. Any
other budget amendments?
MS. WILLIAMS: Are we going to tli scuss the
Detention Facility One?
COI~PfI SS IONER WILLIAMS: I4m-hmm.
MS. WILLIAMS: Okay. I've prepared a couple
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of little handouts. There we ga.
(Discussion off the record.;
COMMISSIONER BALDWIN: Wart a minute. We
were at 140 this morning, weren't we?
COMMISSIONER LETZ: We're just on Page 1.
MS. WILLIAMS: This one that I'm givrng you
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is only for the encumbrances. It does not include the
payroll that's coming up this week. You gentlemen Bard you
wanted to keep them separate.
COMMISSI OIJER BALDWIN: Okay.
MS. WILLIAMS: Right?
COMMISSIONER LETZ: This 15 year-end?
MS. WILLIAMS: This is strictly September
30th, year-end.
COMMISSIONED LETZ: Okay.
MS. WILLIAMS: I believe if yo a'l1 look at --
I believe it's the second page, there's a small recap I did
showing how much money was in [he bank account on
September ?0th, showing what the payroll expense for
September 30th was, and a list o£ encumbrances that we have
right now on-hand that we need to pay. Comes to 60, 156. 9d,
is what we actually are short being able to meet these.
COMMISSIONER LETZ: To cover all the checks?
MS. WILLIAMS: Yes, sir. And that's
strictly -- like I said, that's strictly last year's
expenses.
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COMMISSIONER WILLIAMS: Do you believe that
this is sufficient to get us through the budget year?
MS. WILLIAMS: IJO, sir, this is only for what
we have right now. We'll still have bills coming in for
September, accounts payable. We don't have them all rn yet.
is-si-os
CITY OF KERRVILLE
LIBRARY FUND REVENUES
FOR THE PERIOD ENDING OCTOBER 31, 2005
OPERATING REVENUE:
Non-Resident Fees
Gazebo Rental
Meeting Room
Copies
Fax Machine
Internet Printing
Inter-Library Mailing
Total Operating Revenue
FINES AND FORFEITS:
Extended Use Fees
Lost Books/Equipment
Total Fines and Forfeits
MISCELLANEOUS REVENUE:
Interest Revenue
Miscellaneous Revenue
Total Miscellaneous Revenut
INTERGOVERNMENTALREVENUE:
Subsidy -Kerr County
Total Intergovernmental Revenue
OPERATING TRANSFERS IN:
General Fund
Total Operating Transfers In
TOTAL REVENUE
APPROVED	OCTOBER	YEAR TO DATE	PERCENT TO
BUDGET	REVENUES	REVENUES	BUDGET
2005-06	2005-06	2005-06	2005-06
$2,600	$0	$0	0.00%
200	0	0	0.00%
1,000	21	21	2.10%
5,000	168	168	3.37%
1,500	86	86	5.73%
5,000	310	310	6.20%
4 000	195	195	0.00%
19,300	780	780	4.04%
17,500	884	884	5.05%
2 500	101	101	4.04%
20,000	985	985	4.92%
2,500	0	0	0.00%
5 000	12	12	0.23%
7,500	12	12	0.15%
416.113	0	0	0.00%
416,113	0	0	0.00%
416.113	34.676	2 890	0.69%
416.113	34.676	2 890	0.69%
$879,026	$36,453	$4,666	0.53%
11/14/2005
9:19 AM
Mary Sekula
CITY OF KERRVILLE
LIBRARY FUND EXPENDITURES
FOR THE PERIOD ENDING OCTOBER 31, 2005
GENERAL OPERATIONS:
PERSONNEL SERVICES
Workers Compensation Insurance
Total Personnel Services
MISCELLANEOUS SERVICES
Special Services
Insurance
Total Miscellaneous Services
OPERATING TRANSFERS OUT
Insurance Reserve Fund
Total Operating Transfers Out
TOTAL EXPENDITURES
APPROVED	OCTOBER	YEAR TO DATE	PERCENT TO
BUDGET	EXPENDITURES	EXPENDITURES	BUDGET
2005-06	2005-06	2005-06	2005-06
975	408	408	0.00%
975	408	408	0.00%
2,736	0	0	0.00%
0	6314	6314	0.00%
2,736	6,314	6,314	230.77%
857	0	0	0.00%
857	0	0	0.00%
$4,568	$6,722	$6,722	147.15%
~ viai2oos
9:19 AM
Mary Sekula
CITY OF KERRVILLE
LIBRARY FUND EXPENDITURES
FOR THE PERIOD ENDING OCTOBER 31, 2005
LIBRARY ADMINISTRATION:
	APPROVED	OCTOBER	YEAR TO DATE	PERCENT TO
	BUDGET	EXPENDITURES	EXPENDITURES	BUDGET
	2005-06	2005-06	2005-06	2005-06
PERSONNEL SERVICES				
Salaries and Wages	$101,761	$7,593	$7,593	7.46%
Longevity	736	0	0	0.00%
Social Security	7,841	567	567	7.24%
Retirement	12,335	932	932	7.55%
Group Insurance	9,180	774	774	8.43%
Professional Development	400	0	0	0.00%
Total Personnel Services	132,253	9,866	9,866	0.00%
SUPPLIES AND MATERIALS				
Office Supplies	5,450	0	0	0.00%
Small Tools and Equipment	600	0	0	0.00%
Chemical and Medical Supplies	350	63	63	17.86%
Food Supplies	600	57	57	9.57%
Janitorial Supplies	1,800	194	194	10.79%
Wearing Apparel	30	0	0	0.00%
Postage/UPS/Federal Express	8 000	0	0	0.00%
Total Supplies and Materials	16,830	314	314	1.87%
MAINTENANCE AND REPAIRS				
Buildings and Structures	35,500	289	289	0.81
Office Equipment Maintenance	175	0	0	0.00%
Total Maintenance and Repairs	35,675	289	289	0.81%
MISCELLANEOUS SERVICES
Telephone Service	17,400	701	701	4.03%
Light and Power	17,800	2,816	2,816	15.82%
Natural Gas	3,100	0	0	0.00%
Water and Sewer	1,500	0	0	0.00%
Special Services	5 000	0	0	0.00%
Total Miscellaneous Services	44,800	3,518	3,518	7.85%
TOTAL EXPENDITURES	$229,558	$13,987	$13,987	6.09%
11/14/2005
9:19 AM
Mary Sekula
CITY OF KERRVILLE
LIBRARY FUND EXPENDITURES
FOR THE PERIOD ENDING OCTOBER 31, 2005
PATRON SERVICES:
APPROVED OCTOBER YEAR TO DATE PERCENT TO
BUDGET EXPENDITURES EXPENDITURES BUDGET
2005-06 2005-06 2005-06 2005-06
PERSONNEL SERVICES
Salaries and Wages	$109,705	$7,609	$7,609	6.94%
Social Security	8,392	575	575	6.85%
Retirement	12,877	987	987	7.66%
Grouplnsurance	16,140	613	613	3.80%
Professional Development	600	0	0	0.00%
Local Meeting Expenses	100	0	0	0.00%
Total Personnel Services	147,815	9,784	9,784	0.00%
SUPPLIES AND MATERIALS				
Small Tools and Equipment	829	0	0	0.00%
Other Supplies	800	0	0	0.00%
Total Supplies and Materials	1,629	0	0	0.00%
MISCELLANEOUS SERVICES				
Special Services	18.013	16.907	16.907	93.86%
Total Miscellaneous Services	18,013	16.907	16.907	93.86%
TOTAL EXPENDITURES	$167,457	$26,691	$26,691	15.94%
11/14/2005
9:19 AM
Mary Sekula
CITY OF KERRVILLE
LIBRARY FUND EXPENDITURES
FOR THE PERIOD ENDING OCTOBER 31, 2005
CIRCULATION:
	APPROVED	OCTOBER	YEAR TO DATE	PERCENT TO
	BUDGET	EXPENDITURES	EXPENDITURES	BUDGET
	2005-06	2005-06	2005-06	2005-06
PERSONNEL SERVICES				
Salaries and Wages	$143,402	$8,845	$8,845	6.17%
Overtime	250	0	0	0.00%
Longevity	2,352	0	0	0.00%
Social Security	11,150	658	658	5.90%
Retirement	18,376	1,104	1,104	6.01%
Group Insurance	26,736	1,663	1,663	6.22%
Professional Development	650	41	41	0.00%
Total Personnel Services	202,916	12,312	12,312	0.00%
SUPPLIES AND MATERIALS				
Other Supplies	17,000	0	0	0.00%
Computer Hardware Upgrades	3 250	0	0	0.00%
Total Supplies and Materials	20,250	0	0	0.00%
MAINTENANCE AND REPAIRS				
Office Equipment Maintenance	31.500	4 867	4 867	15.45%
Total Maintenance and Repairs	31,500	4,867	4,867	15.45%
MISCELLANEOUS SERVICES				
Special Services	2 812	500	500	17.77%
Total Miscellaneous Services	2 812	500	500	17.77%
TOTAL EXPENDITURES	$257,478	$17,679	$17,679	6.87%
11/14/2005
9:19 AM
Mary Sekula
CITY OF KERRVILLE
LIBRARY FUND EXPENDITURES
FOR THE PERIOD ENDING OCTOBER 31, 2005
TECHNICAL SERVICES:
	APPROVED	OCTOBER	YEAR TO DATE	PERCENT TO
	BUDGET	EXPENDITURES	EXPENDITURES	BUDGET
	2005-06	2005-06	2005-06	2005-06
PERSONNEL SERVICES				
Salaries and Wages	$91,498	$7,255	$7,255	7.93%
Longevity	2,520	0	0	0.00%
Social Security	7,192	520	520	7.22%
Retirement	12,204	941	941	7.71
Group Insurance	14,196	1,196	1,196	8.43%
Professional Development	500	0	0	0.00%
Total Personnel Services	128,110	9,912	9,912	0.00%
SUPPLIES AND MATERIALS
Other Supplies	7 400	0	0	0.00%
Total Supplies and Materials	7,400	0	0	0.00%
MAINTENANCE AND REPAIRS				
Office Equipment Maintenance	100	0	0	0.00%
Total Maintenance and Repairs	100	0	0	0.00%
MISCELLANEOUS SERVICES				
Special Services	2 600	0	0	0.00%
Total Miscellaneous Services	2,600	0	0	0.00%
CAPITAL OUTLAY				
Bocks and Records	104.000	13.340	13.340	0.00%
Total Sundry Charges	104.000	13,340	13,340	0.00%
TOTAL EXPENDITURES	$242,210	$23,252	$23,252	9.60%
11/14/2005
9:19 AM
Mary Sekula