ORDER NO.29484
ADVERTISE FOR BIDS TO LEASE TWO (2) BACKHOE LOADERS
Came to be heard this the 28th day of November, 2005, with a motion made
by Commissioner Letz, seconded by Commissioner Baldwin. The Court
unanimously approved by vote of 4-0-0 to:
Authorize Road and Bridge Department to advertise for the bid to lease two
(2) Backhoes, instead of one (1).
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COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS
REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT.
MADE BY: Leonard Odom OFFICE: ROAD & BRIDGE
MEETING DATE: November 28, 2005 TIME PREFERRED:
SUBJECT: Consider, discuss and take appropriate action to advertise for bid to
lease 2 (twol Backhoe Loaders
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Leonard Odom
ESTIMATED LENGTH OF PRESENTATION: 10 minutes
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECENED ON:
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
Meetings. Your cooperation will be appreciated and contribute towards you request being
addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners'
Court.
Kerr County will be Leasing
Two (2) Baekboe Loaders
Sealed bids will be received at the Ken County Clerk's Office until 5:00
p.m. Thursday, December 22, 2005 for the items listed above.
Bid packets are available at Kerr County Road & Bridge, 4010 San
Antonio Hwy., Monday -Friday, 7:30 a.m. - 4:30 p.m.
Bids will be publicly opened and read at 10:00 a.m, Tuesday,
December 27, 2005 in Commissioners Court.
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BID FORMS
for
LEASING (2) TWO
420D BACKHOE LOADERS
(or equivalent}
Kerr County Road & Bridge
4010 San Antonio Hwy.
Kerrville, Texas 78028
830-257-2993
SPECIFICATION # 0041-OS
PAGE 2
11 J23/OS
Invitation For Bid No. 0041-OS
Two (2) All Wheel Drive Backhoe Loaders
Bid Due Date: Thursday, December 22, 5:00 p.m
Opening date: December 27, 10:00 a.m
This entire bid packet must be completed and returnerL
I. General
A. Ken County Clerk will accept sealed, competitive bids for the lease of two (2} AWD
Backhoe Loaders.
B. Bids must be submitted no later than 5:00 p.m., Thursday, December 22, 2005, at the
Kerr County Clerk's Office. Bids will be opened at 10:00 a.m., Tuesday, December
27, 2005, at the Kerr County Commissioners Court. Bids must be original and in
sealed envelopes cleazly marked "Sealed Bid 0041-05." Bidders aze invited to attend
the bid opening.
C. Bids must be submitted on the Bid Forms as provided with this Invitation for Bids, or
a copy thereof. Bidders must provide unit prices for each Item Number on the Bid
Sheet. A "No Bid" or blank quote for any Item Number on the bid Sheet will be
considered a rejection of the entire bid. A "No Charge" or "Zero" quote will be
considered as incurring no cost to the County.
D. Kerr County is not responsible for late delivery by the United States Postal Service or
any independent carrier. Late bids will be returned unopened without consideration.
Facsimile transmittals aze not acceptable.
E. Bid award will be made to the responsible bidder offering equipment meeting
specifications at the lowest total price as shown on the Bid Form.
E Kerr County reserves the right to accept or reject any or alt bids.
G. As this bid is expected to exceed $25,000.00, a bid bond of ten percent (10%) of the
bid price must accompany each bid. Bonds submitted by unsuccessful bidders will be
returned within ten (10) days of bid opening. The bond submitted by the successful
bidder will be returned upon equipment delivery.
H. Ail equipment ordered by the County must be delivered, at no cost to the County, to
Kerr County Road & Bridge, 4010 San Antonio Hwy., Kerrville, Texas 78028.
SPECIFICATION # 0041-OS
PAGE 3
11/23/05
II. Guaranteed Total Maximum Repair Costs
A. The bidder shall state on the Bid Form the guaranteed maximum total costs to the County
for repair of the wheel Ioader specified herein, pursuant to the terms stated herein.
B. The County will assume responsibility for all repair costs resulting from damage due to
fire, windstorm, flood and rising waters, lightning, theft and pilferage, vandalism,
accidents, and operator and mechanic's negligence. Total cost of the repairs due to the
above circumstances will not be included in computing the guazanteed maximum total
cost of repairs covered under the contract.
C. The successful bidder shall pay for all repairs (including parts and labor) to the equipment
covered by the manufacturer's warranty, and these costs shall not be included in the
guaranteed total costs of repairs.
D. The County shall assume, at its expense, all costs including labor to repair or replace all
parts and components normally consumed in day-to-day operations such as tires, tubes,
fire repairs, lubricating oil, filters of all types, grease fuel, antifreeze, cutting edges,
batteries, headlights, glass breakage, belts, brake lining, cleaning and painting. These
costs will not be included in computing the guaranteed maxhnum total cost of repairs
under this contract.
E. At the termination of the contract, the vendor agrees to pay to the County the cost of
repairs that are in excess of the amount bid on REPAIR EXPENSE.
F. The County shall maintain the equipment in accordance with manufacturer's
recommendations.
G. The successful bidder has the right to inspect the equipment during normal department
working hours and to make recommendations for repairs and improved maintenance in
keeping with the requirements stated by the manufacturer in the shop manual for the
maintenance and repair of the equipment.
H. Any repairs, other than those covered in subparagraphs B, C, and D of this section, which
exceed $100.00 may be repaired by the vendor, at his option. If the vendor chooses to
repair the equipment, repairs shall commence within one (1}day after notification by the
County.
I. The accumulation of charges from County labor and parts, as well as vendor invoices for
repairs, other than those covered in subparagraphs B, C, and D of this section shall be the
basis for computing the guaranteed maximum total cost of repairs under this contract.
SPECIFICATION # 004I-OS
PAGE 4
11/23/05
J. The vendor shall have the right to examine repair costs at any reasonable time. Should a
dispute occur between the County and the vendor, as to whether a charge should be
included in computing the guaranteed maximum total cost of repairs, then the entire
matter shall become subject to arbitration as set forth in the bid documents.
Name of individual authorized to bid:
Signature:
Firm Name:
Address:
Telephone: ~}
FAX: ( )
SPECIFICATION # 0641-OS
PAGE 5
11/23/05
DATA SHEET
for
Kerr County Road & Bridge
4010 San Antonio Hwy.
Kerrville, Texas 78028
(830)257-2993
Tkis specification packet must be completed and returned as part of your bid
Bidders Name
Address:
Telephone:
TO BIDDER: We will be accepting bids to lease two (2} All Wheel Drive Backhoes in the best
interest of Kerr County according to; parts, service, warranty, proven reliability, and not
necessarily low bid. This bid is to include atrade-in of a 1985 Ford SSSA Backhoe Loader.
All Wheel Drive Baclhoe
1. Model New -Current
CAT 420D or Equivalent
2. Engine 89 Horse Power Net
3. Hydraulics Closed Center(Piston
4. Transmission 4 Speed Forward &Reverse-Shuttle
5. Front Axle All Wheel Drive (4 wheel drive}
6. Brakes Hydraulic Inboard Mounted
7. Standard Lights Including flashers, tachometer,
and Gages hour meter, and Rotating Beacon
8. Wheels and Tires Front - 125!80 X 18
Rear -19.5 - 24 l OPR
9. Canopy ROPS Canopy
Proposed Specifications
l0. Loader Bucket 1.25 CY General Purpose
with 2 piece edge
SPECIFICATION # 0041-OS
PAGE 6
11!23105
11. Controls
12. Counter Weight
13. Stabilizers
14. Operating Weight
15. Auxiliary Hydraulic
Lines
lb. Backhoe Dig Depth
17. Backhoe Buckets
18. Baekhoe Bucket
Dig Force
19. Machine Warranty
20. Delivery
Universal / Wohble Stick
1,000 LB Minimum
Reversible street pads
Stabilizer Guards
15,772 Lb. Minimum
Auxiliary lines to stick with all
Necessary valves and connections
To run a Power Tilt Attachment
Standard Stick 14' S"
Quick Coupler Design Heavy Duty
with teeth 24" & 12"
14,712 LB. Minimum
Standazd Warranty
60-90 days or sooner
FOB Kerr County
Any specifications that do not meet required specifications will not be considered. Kerr County
reserves the right to reject any and all bids.
Sealed bids will be accepted unti15:00 p.m., December 22, 2005, at the Kerr County Clerks
Office on the main floor of the Kerr County Courthouse.
Sealed bids are to be addressed to the Kerr County Road & Bridge Department and be stated
"SEALED BID 0041-OS AWD BACKHOES" on the envelope.
Bids will be publicly opened and read at 10:00 a.m., December 27, 2005 in Commissioners
Court.
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`~'``~ '~s ~ ~~ SPECIFICATION # 0041-OS
PAGE 7
I 1 /23/05
Bid Form for Lease of TWO (2) ALL WHEEL DRIVE BACKHOES
BID DUE DATE: Thursday, December 22, 2005 @ 5:00 p.m.
Do not include Federal Tax or State Sales Tax.
The necessary exemption certifcates will be issued upon request.
ITEM DESCRIPTION
I. ONE (1}NEW CURRENT BACKHOE
Manufacturer and Model No:
Warranty:
Time Needed for Delivery: _
2. Five (5) year Lease (60 months @ $

3. GUARANTEED REPAIR EXPENSE
(from delivery to 5 yeazs or 7,500 hours
whichever comes first)--- SHALL NOT EXCEED $
4. TOTAL COST for One (1}BID (Add Item 2, and Item 3) $
5. TRADE-IN ALLOWANCE FOR 1985 FORD
555A BACKHOE
6. GRAND TOTAL (Item 4 x 2, minus Item 5)
BID FOR TWO (2} BACKHOE LOADERS

$
BIDDER MUST SUBMIT A COPY OF THE LEASE AGREEMENT WITH THIS BID FORM
I certify that the above BACKHOE LOADERS to be delivered under this bid will meet or exceed all of
the minimum specifications and conditions set forth by the County of Kerr.
DATED THIS DAY OF , 2005.
Bidding Firm:
Address:
Telephone:
(Seal if Corporation} By:
Title: