ORDER N0.29196
ROAD AND BRIDGE TO REQUEST
EXTENSION OF WALK BRIDGE
IN FLAT ROCK PARK
On this the 13`" day of June 2005, upon motion made by Commissioner Williams,
seconded by Commissioner Letz, the Court unanimously approved by a vote of 4-0-0,
authorize Road and Bridge Department to request an extension of ORCA and or FEMA,
whomever; or, in the alternative, allow us to allocate those funds from the original
designation to cover the cost of engineering to the extent that funds will do that for one
yeaz and authorize Commissioner Williams to sign letter.
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COMMISSIONERS' COURT AGENDA REQUEST
2 ~`~~
MADE BY: Leonard Odom OFFICE: Road 8c Bridge
MEETING DATE: June 13 2005 TIME PREFERRED:
SUBJECT' (PLEASE BE SPECIFIC) Consider fnndine and timeline of the construction of Walk
Bride in Flat Rock Park
EXECU"PINE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Leonard Odom
ESTIMATED LENGTH OF PRESENTATION: 15 minutes
-- IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in accordance with
Title 5, Chapter 551 and 552, government Code, is a follows:
Meeting scheduled For Mondays: 5;00 P.M. grevious Tuesday
THIS REQUEST RECENED BY:
THIS REQUEST RECEIVED ON:
All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has
been prepazed for the Court's formal consideration and action at time of Court Meetings. Your cooperation
will be appreciated and contribute towards your request being addressed at the earliest opportunity. See
Agenda Request Rule Adopted by Commissioners' Court.
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OFFICE OF RURAL COMMUNITY AFFAIRS
Rkk perry Executive Commttteo
Qowmor William M. Jetar, 111, Cne7r
David Alders Lydia Rangal Seenz
Charles S. (Charlie) Stone Nlcki Harle Ike SvBB
ExxutNe Ofreeter Carol Harrell Patrick WallBCe
Wallace %lussmenn Mlcheel Watera
May 11, 2005
The Honorable Pat Tinley
County Judge, Kerr County
700 Main St
Kerrville, TX 78028
RE: Texas Community Development Program (TCDP) Contract tdo. 718257
TCDP Contrail Start Date: May 1, 2003
"24-month" Threshold Requirement
Dear Judge Tinley:
The Office of Rural Community Affairs (ORCA) is currently reviev~ing existing contracts to
determine progress in meeting the Expenditure of Funds "24-Month" threshold.
Please tie advised that to be eligible to apply for the 2005/2006 Colonia CaTStructionlPlanning
Fund, the county must expend all but the reserved audit and/or ten-percent (10°Jo) of
administrative funds and submit a Certificate of Expenditures required by the most recent
edition of the TCDP Project Implementation Manual. For purposes of meeting this threshold,
expended means that the services covered by the TCDP funds are complete and a draw down
for the TCDP funds has been received prior to the application deadline of June 27, 2005.
ORCA is providing this notice that your locality may not be in compliance with this threshold for
application deadline(s) after expiration of the 24month contrail period. Should you have
questions or need assistance in meeting this requirement, please call me at 512 936-0247.
Development
cc: Truby Hardin
Coordinator
Mein OHlee Eleld OHlcea
P.O Sax 12877 Phone: 512-936-6701 East Texas Technical Assisla nce Center, Nacogdoches: 938-580.4168
AU511n, TX 78711 Fax: 512-836-8778 South Texas Technical Assistance Center, Alice' 361-661-1665
Toll Free. B00-544-2042 Wesl Texas Technical Assistance Center, Levelland-. 896-897.1113
1700 N. Congress Ave., 51e Z20 EmaN~. orca(~vrca slale.lx.us
Auctin, TX 76701 Web: www nrca.state.tx.us
Franklin Johnston, P.E.
CouoM1yEngioeer
Leonard Odovn, Ir.
Road Adrainisltator
Truby Hardin, Coordinator

Kerr County Roud & Bridge
4p1D San Mtanio Hwy
Kerrville, Taxaa 78028
Te]op}wne; 830437-2993
FAX: 530.896848
July 14, 2004
Duke Mazurek
State Coordinating Officer
Division of Emergency Mnnngement
Texas Department of Public Safety
P O Box 4087
Austin, TX 78773-0228
RE: Request for Extension of Disaster q 1425
Dear Mr. Mazurek,
Email: kc~oadrQkta.aom
In December 2003, Kerr County requested and was granted a six month extension on PW #536 of
FEMA's Disaster #1425 Texas Project. The project was named the Walk Bridge in Flat Rock Park
@3rd Creek.
As Commissioner Bill Williams explained in December 22, 2003, letter, the Kcn: County
Commissioners Court felt the bridge should be upgraded and intended to use the funds from FEMA,
Office of Rural Community Affairs (ORCA), and Kerr County to upgrade that structure. However,
this project also includes the use of materials tied to a Texas Department of Transportation (TXDOT)
project and until now we have not been able to get a firm timeline fmm them on when the materials
will be available.
23ow that we have a TXDOT timeline, we know this project can not be completed until August 2005.
Therefore, we respectfully request an extension for the Walk Bridge in Flat Rock Park until August of
2005, to allow us to coordinate the project with TXDOT and complete the Walk Bridge.
If you have any questions or need more information, please feel free to call either me or Truby Hardin
aY 830-257-2993.
Sincerely,
Road
CC: Kerr County Commissioners Court
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H
GOVERNOR'S DIVISION OF EMERGENCY MANAGEMENT
Office of the Governor
RICK PERRY STEVEN McCRAW
Governor director
Mailine Addreve: Contact Numbers: Phvairal Address: Offtee of BomdanA Seearity
PO Box 4087 512-424-213B Duty Hours 5805 N. Carter Blvd.
Austin, Texas 78773-0220 512-4242277 Non-Duty Hout Austin, Texas 78752 JACK COLLEY
512-424-2444 Fax State Coordinator
October 11, 2004
Mr. Leonard Odom, Road Administrator
Kerr County
4010 San Antonio Hwy.
Kerrville, Texas 76028
Dear Mr. Odom:
This is to inform you that a time extension has bern approved for PW 53b. The new completion date for
this project will be July 4, 2005.
Should additional time be required to complete this PW, you will need to submit another written request
that updates the status of tkia project, costa interred to date, explains the reason for delay, indicates
the percentage of work that has deep completed and provides an anticipated completion date. It is
important to remember that the reason for delay must be based on extenuating circumstances or unusual
project requirements that are beyond the control of your jurisdiction/organi~tion.
You are reminded that the Project Completion and Certification Report (P.4) provided with your project
application must be completed (per the instructions on the signature page) and returned to our office
following the completion of the approved work.
1f you have any questions concerning this, please contact Jahn Latham at 512-424-5057.
cc: Mr. George A. Robinson, FEMA Region b
s
d'~
Kerr County Road & Bridge
4080 San Ivrtonio Hwy
Kerrville, Texas 78028
TO: COMMISSIONERS COURT
FROM: LEONARD ODOM, JR
DATE: July 14, 2004
RE: WALK BRIDGE IN THE FLAT ROCK PARK
During Court on Monday, July 12, 2004 we were instructed to request an extension from FEMA
for the Walk Bridge in the Park. In order to get some kind of 6me line on what kind of extension
was needed I talked with TXDOT on when the railcars from the Hemtann Sons Bridge would be
available for us to use in building the Walk Bridge in the park.
Here's the estimated time-line for the Hermann Sons Bridge:
October 2004 Bid
October 31, 2004 Awarding of Bid
November 2004 Project Starts
June 2005 Project Complete
Mid June Railcars will be removed
If TXDOT follows this time-line for Hermann Sons Bridge, Road & Bridge should be able to
have the Walk Bridge in place sometime in August, weather perrztitting.
Before the railcars can be moved to the new location foundation piers and end caps need to be in
place. Those funds need to be available Nov 2004.
The cost of a Walk Bridge using the railcars will be determined by the location of the bridge.
Depending on location we may use one car or two. The cost of installing one car should be
approximately half of the estimate I have outline below.
Two Railcars
Pier Drillings & Endcaps $19,000.00
Concrete
Guardpost
Fill Rock
Excavator
Hardware (nuts bolts)
I" Steel Plate
Crane
Cement stabilized base
5ea1 Coat Material
7,500.00
600.00
],700.00
9,400.00
1,250.00
2,540.00
1,600.00
1,875.00
500.00
$ 46,265.00 + labor
Th
walk bridge
The total grant funds available aie $9,232.00. FBMA has already paid $6,924.00. ORCA will
reimburse $2,308, if we can get an extension.
Since this is a Pazk project, not a Road 8c Bridge project, we would need to know where the
funds will be budgeted so that what we can keep the records for grant purposes.
Th
walk bridge