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KERR COUNTY JUVENILE FACILITY BOARD OF TRUSTEES MEETING
Thursday, January 19, 2006
3:00 p.m.
Kerr County Commissioners Courtroom
Kerr County Courthouse
Kerrville, Texas
/Adopt Juvenile Facility Policies & Procedures
Y
PRESENT: PAT TINLEY, Kerr County Judge ~
H A."BUSTER" BALDWIN, Commissioner Pct. 1 --9
WILLIAM "BILL" WILLIAMS, Commissioner Pct. 2 ~
JONATHAN LETZ, Commissioner Pct. 3 ~
DAVE NICHOLSON, Commissioner Pct. 4 ~
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On Thursday, January 19, 2005, at 3:00 p.m., a meeting
of the Kerr County Juvenile Board was held in the Kerr County
Commissioners Courtroom, Kerr County Courthouse, Kerrville,
Texas, and the following proceedings were had:
P R O C E E D I N G S
JUDGE TINLEY: Okay, let me call to order the
meeting of the Kerr County Juvenile Facility Board of Trustees
posted for this time and date, Thursday, January 19th, 2006,
at 3 p.m. The item on the agenda is to consider, discuss, and
take appropriate action to approve and adopt policies and
procedures for Kerr County Juvenile Facility as amended, as
required by Chapter 63, Texas Human Resources Code.
Ms. Harris, the policies and procedures which you have
presented to us today, do those conform to the current
standards as promulgated by the Texas Juvenile Probation
Commission for the facility?
MS. HARRIS: Yes, sir.
JUDGE TINLEY: All right. Do I hear a motion that
the Court approve and adopt the policies and procedures for
the Kerr County Juvenile Facility, as amended and as presented
to the Court, as required by Chapter 63, Texas Human Resources
Code?
COMMISSIONER WILLIAMS: So moved.
COMMISSIONER BALDWIN: Second.
JUDGE TINLEY: Motion made and seconded for approval
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of the agenda item and the adoption and approval of the
policies and procedures as presented. Any question or
discussion?
COMMISSIONER BALDWIN: Question.
JUDGE TINLEY: Yes, sir?
COMMISSIONER BALDWIN: Judge, I -- I read every word
in here, and I remember every word from last year. But on the
agenda here, it says "as amended." That means that something
has changed somewhere, and, my god, I can't find it. Could
you -- would you -- I mean, I'm just working off memory here.
COMMISSIONER NICHOLSON: On Page 74.
COMMISSIONER BALDWIN: Would you help me or just
tell me what's been amended? What's changed?
DODGE TINLEY: Unfortunately, as in Mr. Letz'
presentation of the Subdivision Rules and Regulations, we were
unable to obtain a red-line version --
COMMISSIONER BALDWIN: I see.
JUDGE TINLEY: -- which definitively set forth the
specific items, but if you'd like, possibly Ms. Harris could
give us an example or two of some of the amendments that have
occurred since last year. Would that be helpful?
COMMISSIONER BALDWIN: That would be fantastic.
There you are. Looking through this, whatever this is -- the
actual code, I think -- I see where someone probably has
highlighted some lines. That doesn't have anything to do with
t-is-oc
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the --
MS. HARRIS: No, sir.
COMMISSIONER BALDWIN: -- the amendments? Okay.
MS. HARRIS: No, sir.
COMMISSIONER BALDWIN: All right. We'll go with the
Judge's suggestion. I think it's a good suggestion.
MS. HARRIS: One of the things is I amended the --
the very first procedure where it talks about the governing
body. I had to amend that one, because the Juvenile Board is
not the governing body. The Board of -- the Kerr County
Juvenile Board of Trustees is the governing body, so I had to
amend that amendment. Then I had to amend everywhere where it
used to say TCADA; I had to take that all out. All the Texas
Commission on Alcohol and Drug Abuse, I had to change that to
the Department of State Health Services, so those amendments
are reflected. I had to change the search policy and
procedure. You can no longer strip search; you can just
search, so I had to take the word "strip" out of everything.
I modified and detailed room confinement policy and
procedures. We needed to do that. And the suicide
prevention, I had our full-time staff -- our L.P.C. to look
that over, and he made a couple of suggestions in the suicide
prevention policy.
COMMISSIONER BALDWIN: Due to state law of some
sort?
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MS. HARRIS: He changed --
COMMISSIONER BALDWIN: That kind of change?
MS. HARRIS: -- that, and there was a procedure by
which we notified him. He wanted that changed where he would
be notified sooner. You've got 48 hours to do a suicide
assessment once you've placed a kid on suicide; he wanted to
reflect that he's notified just -- sooner.
COMMISSIONER BALDWIN: Oh, okay.
MS. HARRIS: So, we reflected that.
COMMISSIONER BALDWIN: That's a good thing.
MS. HARRIS: And -- and also what I did -- and I
don't know if you -- if you compared it to the copy that you
had before. I went through T.J.P.C. -- I went through
T.J.P.C.'s standards and all the little subsections, the a's,
1-2-3's, b's, d, I went through every little subsection and I
put it within the text, so when T.J.P.C. comes to audit and
they're looking for a specific subchapter of a subsection,
it's written. I put it in bold. And I also went through the
Department of State Health Services, so it won't be so
difficult for them the find where we satisfy that standard. I
did that.
COMMISSIONER BALDWIN: There's no change in anything
to do with authorities or who has what authority and all that
kind of thing? And the reason -- what brings that up is, on
this here, where someone has highlighted -- it talks about
iy oe
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administration of facility, and someone highlighted, "The
Board of Trustees is responsible for the administration of the
facility." And then, when I see where someone had messed with
it, it made me wonder, is -- is the Board of Trustees
responsible for the administration of the facility? That --
none of that kind of thing has changed, has it?
MS. HARRIS: No, sir.
COMMISSIONER BALDWIN: None of the authorities and
anything?
MS. HARRIS: No, sir. And I don't know what you're
looking at; I don't know where that came from. I don't
even -- you telling me this is the first time that I knew
that.
COMMISSIONER BALDWIN: Okay.
COMMISSIONER WILLIAMS: 53.008.
JUDGE TINLEY: That's the statutory authority --
MS. HARRIS: Yes.
JUDGE TINLEY: -- which the facility is organized
under now, and -- and this Court -- actually, the Board of
Trustees over that facility, that's the statutory authority
that's in place for that.
COMMISSIONER BALDWIN: Okay.
JUDGE TINLEY: That's why that's attached.
COMMISSIONER BALDWIN: But why has it been
highlighted, though? I mean, why --
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JODGE TINLEY: The -- the 63.009 was to call
attention to the purpose of this meeting, that we need to
adopt the policies and procedures.
COMMISSIONER BALDWIN: Very good.
JODGE TINLEY: That's why that was highlighted.
COMMISSIONER BALDWIN: Thank you for the
explanation.
COMMISSIONER LETZ: I have a question. It's on the
Section 2 under Procedure, and it says, "The Board of Trustees
will..." First one is "designate a facility administrator."
MS. HARRIS: Yes.
COMMISSIONER LETZ: Does that require a separate
action in addition to the fact that you're hired in that
capacity? I mean, I'm just wondering, is there other action
we need to do to appoint the facility administrator and the
assistant facility administrator, or just by nature of the
fact --
MS. HARRIS: Just by nature of the fact that you
hire someone for that position.
COMMISSIONER LETZ: Okay.
MS. HARRIS: Yes, sir.
COMMISSIONER NICHOLSON: When Advocacy, Inc. audited
the facility, was the adequacy of policy guide an issue in
their findings?
MS. HARRIS: No, sir. When Advocacy, Inc. was at
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the facility, when I came, they, to my knowledge, never
reviewed the policy and procedures. They were on the side of
doing investigations on alleged abuse and neglect cases. They
never looked at policy and procedures. And they have no
standards by which you have to follow to signify in a policy
and procedure.
COMMISSIONER WILLIAMS: But T.J.P.C. does?
MS. HARRIS: Yes, sir. Yes. Those are the
standards by which we are -- that we have to follow. And then
for the substance abuse treatment program, we also have to
follow the Department of State Health Services' standards.
So, that chapter where you'll see D.S.H.S. 148, that's the
chapter that we have to follow for substance abuse treatment.
Then you'll also see a D.S.H.S. Chapter 150; that's the
chapter that we have to follow for the counselors and
counseling interns, and for our licensure.
COMMISSIONER BALDWIN: So, some of it -- I really
did thumb through it, and it appeared to me that there was a
large portion of this was what the State tells you --
MS. HARRIS: T.J.P.C.
COMMISSIONER BALDWIN: -- tells you you're going to
do.
MS. HARRIS: Yes.
COMMISSIONER BALDWIN: And then there's a section
back here -- I can't remember where it is; it's in the back --
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where you get to talking about dress codes and those kinds of
things. Is that your --
MS. HARRIS: Yes.
COMMISSIONER BALDWIN: -- set of rules?
MS. HARRIS: Yes.
COMMISSIONER BALDWIN: So, we have what the State
says and what you say.
MS. HARRIS: Yes.
COMMISSIONER BALDWIN: So we're just -- this is kind
of a funny thing that we're in here voting on it.
MS. HARRIS: But it has to be -- it has to be in the
policies for my staff to follow that this is the policies that
you follow.
COMMISSIONER NICHOLSON: I bet it's got more pages
than Exxon's corporate policy.
JUDGE TINLEY: Any other questions? Comments? All
in favor of the motion, signify by raising your right hand.
(The motion carried by unanimous vote.)
JUDGE TINLEY: All opposed, same sign.
(NO response.)
JUDGE TINLEY: The motion does carry.
MS. HARRIS: And I laid that piece of paper up there
for everybody to sign.
JUDGE TINLEY: Yes. That's the only business to
come before the board today, and there being no further
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business, the meeting will be adjourned.
(Board of Trustees meeting adjourned at 3:15 p.m.)
STATE OF TEXAS
COUNTY OF KERR
The above and foregoing is a true and complete
transcription of my stenotype notes taken in my
capacity as County Clerk of the Commissioners Court
of Kerr County, Texas, at the time and place
heretofore set forth.
DATED at Kerrville, Texas, this 19th day of
January, 2006.
JANNETT PIEPER, Kerr County Clerk
Kathy Ba k, Deputy County Clerk
Certified Shorthand Reporter
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