ORDER NO. 29572
TRADE IN 3 eSLATE MACHINES FOR A DISABLED ACCESS UNIT
(DAU) AND A JUDGES BOOTH CONTROLLER (JBC) WITH HART
INTERCIVIC
Came to be heard this the 13th day of February, 2006, with a motion made
by Commissioner Nicholson, seconded by Commissioner Baldwin. The
Court unanimously approved by vote of 3-0-0 to:
Allow County Clerk to trade in 3 eSlate machines for one Disabled Access
Unit (DAU) and one Judges Booth Controller (JBC) with Hart Intercivic and
receive a credit for $1,890.00.
~9~~ ~-
/.~
COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND TEN COPIES OF THIS REQUEST AND DOCUMENTS
TO BE REVIEWED BY THE COURT. ~~
MADE BY: Jannett Pie >l er
MEETING DATE: February I3, 2006
Office: County Clerk
TIME PREFERRED:
SUBJECT: (Please Be Specific)
Consider discuss and take appropriate action approving trading in 3 eSlate nlachires for
a Disabled Access Unit (DAU) and a Judges Booth Controller (JBC) with Hai7:Intercivic.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON):
NAME OF PERSON ADDRESSING COURT: Jannett Pieper
ESTIMATED LENGTH OF PRESENTATION: 5 ninutes
IF PERSONNEL MATTER -NAME OF EMPLOYEE
Time for submitting this request for Court to assure that the matter is posted in accordance with Titte 5,
Chapter 551 and 552, Government Code, is as follows:
Meeting schedule for Mondays: 5:00 P.M. previous Tuesday
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
C;
All Agenda Requests will be screened by the County Judge's Office to determine if adequal.c intormatio n 1 as
been prepared for the Court's formal consideration and action at time of Court Meetings. y"oar cooper a io ,
will be appreciated and contribute towards your request being addressed at the earliest oppartnnity. See
Agenda Request Rules Adopted by Commissioners' Court, Court Order No. 25722.
®HART
Hart InterCivic
15500 Wells Port Drive
Austin, TX 78728
Phone: 1800)223-4278
Fax: (800) 831-1485
Nadene Alford
Kerr County Clerk
700 Main, Room '122
KERRVILLE, TX 78028
Net 30 Days
HART
intercivic~

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TBPC Vendor ID#: 1353248916800						
..	Units	Pxice	Amount
DAU 5000 Upgrade Disabled Access Unit	u.	00	500.	0000	10, 500.	00
DAU Voting Booths (included)	21 .	00	0.	0000	0.	00
eCM Electronic Security Key	2.	00	60.	0000	120.	00
Election Management Software System	1,	o0	15, 100.	0000	15, 100.	00
eScan Precint Ballot Digital Imaging _	23.	00	4, 500.	0000	io3, 500.	00
eSlate 3000 Electronic Voting Appliance	24.	00	2, 500.	0000	60, 000.	00
eSlate Caddy (included)	3.	00	0.	0000	0.	00
eSlate First Year License and Support	1.	00	8, 810	.0000	8, 810.	00
eSlate Voting Booth (included)	1.	00	0	.0000	0.	00
JBC 1000 Judge's Booth Controller	21.	00	2, 500	.0000	52, 500.	00
Laser Printer	1.	00	850	.0000	850.	00
MBB Card Reader	1.	00	125	.0000	125.	00
Mobile Ballot Boxes (additional)	70.	00	55	.2500	4, 147.	50
Mobile Ballot Boxes (included)	65.	00	0	.0000	0.	00
tJetebuok Workstation for SERVO Sofiware	i.	00	3, So0	.000G	3, 500.	00
PC Workstation	1.	00	3, 000	.0000	3, 000.	00
Project Management Services	8.	00	1, 500	.0000	12, 000.	00
Special COUnty D'ISCOUnt	1 .	00	-9, 600	.0000	-4, 600.	00
Training Services	3.	00	1, 500	.0000	4, 500.	00
r
REMITTANCE HART INTERCIVIC, INC.	BILLING HART INTERCIVIC
ADDRESS Dept 0453	INQUIRIES PO BOX 80649
PO BOX 120453	Aus[in, TX 78708-0649
Dallas, TX 75312-0453	800.223.HART' Fax:800.831.1485
	www.hartintercivic.wm' infoQhanic.com
	TAX ID# 95-3248916
INVOICE
Sales Totai 274,052.50
Sales Tax 0.00
$274,052.50
FEB-13-06 MON 02:30 PM HART INTERCIV[C FAX ND, 512252Eii6 P. !J?
A
rntcrc.ivic~
Project ChangeDocument
Change Number: 1
k7ate Change Initiated: 1/8/06
Submitted by: Pam Cardenas
l'roject'hitie: Kerr County HVS Implementation
Contract Title: eSlate Agreement Contract Date: 9/1/05
Refcrence: Schedule A -Equipment and Pricing
t)esariptian of Change: Kerr County has opted #a return three e5lates and add one
,JE3C and one lOAU to their contras#.
Line Item
~	_~ t:iran~ Description	Unit Price	# of Units	Cost Chance
1	Dalete 3 eSlato 3000	$2,5pQ00	-3	$7,500.00
1,2	Add 1 estate 3000 and 1 DAU 5000	$3,000.00	1	$3,000.00
M..... _._.	U~,grad~'..			
_ _ 3 __	Add 1 JEiC 1000	$2,5Qq.00	1	$2,500.00
~,__ _5	C7olete 3 estate Votin Booths	Included	3	No Char e
____ 6	Add 1 eS{ate DAU Voting Booth	Included	1	Ne Char e
__ 7 __	Add 2 MBE3s	Included	2	No Char e
18	Add First Year I-icensc/Support			($55.OD)
	(prorated for 10 months to align			
_
-	with annniversanl date)			
___New	Shi in "_			$165,00
Purchase	.
Purchase Price (without Oplianal			
F~rice
~	Item;) is changed from			($1,890.pQ}
_ ^	274,052mm50 to $272,162.50			
' Shipping oast includES returning the 3 estates to Hart and shipping the now equipment
to Korr County.
Not Coat of Change: ($1,890.00)
Speciallns#ructia4rs: None
lµiling Instructions: A oapy of this Change will be filed with all affected Reference
efocunrents, and appropriate information annotating the change will be entered in
fire respective section of the Reference.
FAK N0. 512252616 P, 03
FEB-13-06 MON 02:30 PM NAP.T INTERCIV[C
PJatc Change rrxeeuted: Z. / ri'°Y'
t=or County For Hart InterCivic