v ~I I go ~ 5~ Q, 6 SPECIAL MEETING OF THE. KERR COUNTY JUVF,NILE - ,.- FACILITY BOARD OF TRUSTEES AGENllA ~f~7 T17ESDAY, APRIL 18, 2006, 2:00 P.M. , KERR COUNTY COMMISSIONERS COURTROOM KERR COUNTY COURTHOUSE KERRVILLE, TEXAS 78028 f HIS tiOTICE IS POSTED PURSUANT TO THE TEXAS OPEN MEE'CINGS A("1'- ITI'1'LF. 5, CHAPTER 551, GOVERNMENT CODE ANll TITLH; 5, CHAPTER 552, GOVERNMENT CODE.) 'phis Kerr County Juvenile Facility Board of Trustees will hold a special meeting at ':U(i P.Nt., 1'ucsday, Aprii 1R, 2006, at the Kerr County Courthouse in lire Cununissiuncrs Courtroom. CALL MEETING TO ORDER t'ONSIDERATION AGENllA: (Action may be taken nn Items listed below ) 1.1 Consider, discuss and lake appropriate action with regard to ~a\ Administration and Personnel in the Kerr County Juvenile Detention Facility and related issues. (Executive Session, as !~ necessary and/or appropriate. I CLOSED MEETING A closed meeting will be held concerning the following subject(s): II, EXECUTIVE SESSION: 1'h~s meeting is authorized by Title 5, Chapter 551, Government Code and 'Title 5, C"hapter 5<<, Government Code. 2.1 Personnel Matters (Section 551.074) OPEN MEETING 1n open meeting will be held concerning the following subject(s): Ill. ACTION AGENDA: .I Actiun as may he required on matters discussed in hxecutive Session. r'yan.o.2~ ~ ~R~BRR Clegg 771dA ~' 3S y,'ih lu ~~ r-- c/-l~•bb 16 Bed Pre Adjudicated Budget Remainder of 2006 Budget Year Line Item # Unencomb. Balance Adjustment Funds Required for Remainder of Budce 572-101 Administration $ 52,771.68 $ (28,563 68) $ 24,208.00 572-102 Therapists $ 36,451.32 $ (30,000.00) $ 6,451.32 572-103 Cooks $ 22,014.81 $ (20,300 00) $ 1,714.81 572-104 Detention Officers $ 300,917.52 $ (181,310.34) $ 119,607.18 572-105 Maintenance $ - $ - 572-106 Support Staff $ 77,398.17 $ (27,909.50) $ 49,488.67 572-107 Part Time JDO's* $ 4,388.67 $ - $ 4,388.67 572-108 Overtime $ 12,984.04 $ - $ 12,984.04 572-109 Contract Services*' $ 13,270.20 $ (4,870.20) $ 8,400.00 572-201 Fica $ 37,599.73 $ (21,482.97) $ 16,116.76 572-202 Group Insurance $ 154,519.06 $ (108,238 56) $ 46,280.50 572-203 Retirement $ 48,948.70 $ (32,368.45) $ 16,580.25 572-205 Prop. & Liabilty Ins. $ - $ - $ - 572-309 Postage $ 2,116.00 $ (1,000 00) $ 1,116.00 572-301 Office Supplies $ 2,583.41 $ - $ 2,583.41 572-331 Vehicle transport $ 3,687.94 $ (2,18794) $ 1,500.00 572-332 Food*** $ - $ 13,500.00 $ 13,500.00 572-333 Resident Medical $ 72.57 $ 2,000.00 $ 2,072.57 572-334 Resident Supplies $ 5,747.11 $ (1,747.11) $ 4,000.00 572-351 Kitchen Supplies $ 1,063.43 $ - $ 1,063.43 572-420 Telephone $ 3,323.71 $ - $ 3,323.71 572-426 Transportffravel $ 4,636.61 $ (3,000 00) $ 1,636.61 572-430 Publications and Fees $ 514.28 $ - $ 514.28 572-440 Utilities $ 16,403.38 $ 16,596.62 $ 33,000.00 572-461 Copier Lease $ 157.39 $ 3,442.61 $ 3,600.00 572-480 Marketing $ 7,029.92 $ (7,029 92) $ - 572-487 Training $ 3,857.27 $ - $ 3,857.27 572-499 Misc. $ 1,983.39 $ - $ 1,983.39 572-570 Capital Outlay $ - $ - $ - NON SALARY LINE ITEMS TOTALS $ 53,176.41 $ 20,574.26 $ 73,750.67 Totals $ 814,440.31 $ (475,617.96) $ *4 P/T JDO @$8.00 hr. ** RN @ $35/hr 10 hr/wk $18,200 *** Based on 16 children 6560 meals @ $2.00 per meal **"Based on 16 children 1792 meals @ KISD Free Lunch Program Cash Balance as of 03-31-06 $ 238,621.37 Accounts Recievable Outstanding $ 70,971.58 Est. Revenue for 04/08-09/06 $ 164,190.00 TOTAL $ 473,782.95 379,970.87 Total Expenditures for Remaining Budl $ 379,970.87 Balance of revenues over expenditure; $ 93,812.08 Kerr County Juvenile Detention Salarv Breakdown for Remainder of Current Budget Cvcle Position 76 Step/Grade Pay Period Annual OS-06 Budget Fica Retirement Insurance Total Budget Cycle Facility Administrator 572-101 $ 58,099.00 $ 24,208.00 $ 1,851.91 $ 1,905.17 $ 3,085.50 $ 31,050.58 Shift Supervisor#1 AT 572-104 17-5 $ 1,152.00 $ 27,648.00 $ 12,672.00 $ 969.41 $ 997.29 $ 3,085.50 $ 17,724.19 Shift Supervisor#2 MI 572-104 17-5 $ 1,152.00 $ 27,648.00 $ 12,672.00 $ 969.41 $ 997.29 $ 3,085.50 $ 17,724.19 Shift Supervisor #3 DH 572-104 17-5 $ 1,152.00 $ 27,648.00 $ 12,672.00 $ 969.41 $ 997.29 $ 3,085.50 $ 17,724.19 Shift Supervisor #4 LW 572-104 17-2 $ 1,069.74 $ 25,674.00 . $ 11,767.14 $ 900.19 $ 926.07 $ 3,085.50 $ 16,678.90 JDO #5 CW 572-104 17-2 $ 1,069.74 $ 25,674.00 $ 11,767.14 $ 900.19 $ 926.07 $ 3,085.50 $ 16,678.90 JDO #6 DD 572-104 17-3 $ 1,096.49 $ 26,316.00 $ 12,061.39 $ 922.70 $ 949.23 $ 3,085.50 $ 17,018.82 JDO #7 MB 572-104 17-3 $ 1,096.49 $ 26,316.00 $ 12,061.39 $ 922.70 $ 949.23 $ 3,085.50 $ 17,018.82 JDO #8 MA 572-104 17-2 $ 1,069.74 $ 25,674.00 $ 11,767.14 $ 900.19 $ 926.07 $ 3,085.50 $ 16,678.90 JDO #9 TD 572-104 14-3 $ 945.44 $ 22,691.00 $ 10,399.84 $ 795.59 $ 818.47 $ 3,085.50 $ 15,099.40 JDO #10 CK 572-104 17-2 $ 1,069.74 $ 25,674.00 $ 11,767.14 $ 900.19 $ 926.07 $ 3,085.50 $ 16,678.90 Control Room Op. #13 572-106 12-6 $ 922.37 $ 22,137.00 $ 10,146.07 $ 776.17 $ 798.50 $ 3,085.00 $ 14,805.74 Control Room Op. #14 572-106 12-2 $ 835.62 $ 20,055.00 $ 9,191.82 $ 703.17 $ 723.40 $ 3,085.00 $ 13,703.39 Control Room Opr. #15 572-106 12-2 $ 835.62 $ 20,055.00 $ 9,191.82 $ 703.17 $ 723.40 $ 3,085.00 $ 13,703.39 Control Room Opr. #16 572-106 12-2 $ 835.62 $ 20,055.00 $ 9,191.82 $ 703.17 $ 723.40 $ 3,085.00 $ 13,703.39 Administrative Assistant 572-106 17-2 $ 1,069.74 $ 25,674.00 $ 11,767.14 $ 900.19 $ 926.07 $ 3,085.50 $ 16,678.90 Part Time JDO's 572-107 Per Hour $ 8.00 $ 4,388.67 $ 335.73 $ 345.39 $ 5,069.79 Overtime 572-108 $ 12,984.04 $ 993.28 $ 1,021.84 $ 14,999.16 Nurse 572-109 Per Hour $ 35.00 $ 8,400.00 $ 8,400.00 TOTALS $ 219,076.58 $18,116.76 $ 16,580.25 $46,280.50 $ 301,139.55 Kerr Countv Juvenile Detention Salary Breakdown for Remainder of Current Budaet Cvcle Comp Time Payoffs Through 4-1-06 Comp Hrs. Rate Total Fica Retirement Total Cost #12641 121.9 $ 9 .64 $ 1,175.12 $ 89 .90 $ 92 .48 $ 1,357 .49 #2 2669 78 6 $ 12 .34 $ 969 92 $ 74 .20 $ 76 33 $ 1,120 .46 #3 2791 55 5 $ 9 40 $ 521 70 $ 39 91 $ 41 06 $ 602 .67 #4 2145 43.9 $ 12 .65 $ 555 34 $ 42 .48 $ 43 70 $ 641 52 #5 2859 8.9 $ 9 .40 $ 83.66 $ 6 .40 $ 6 .58 $ 96 .64 #6 2598 2.4 $ 10 .38 $ 24.91 $ 1 .91 $ 1 .96 $ 28 .78 #7 2843 34.4 $ 10 .38 $ 357.07 $ 27 .32 $ 28 .10 $ 412 .49 #8 2396 7.7 $ 12. 65 $ 97.41 $ 7. 45 $ 7 67 $ 112 .52 #91994 29.5 $ 10. 91 $ 321.85 $ 24. 62 $ 25. 33 $ 371 .80 #10 2485 0 $ 9. 64 $ - $ - $ - $ _ #112689 187.5 $ 13. 29 $ 2,491.88 $ 190. 63 $ 196. 11 $ 2,878 .61 #12 2851 38.1 $ 10. 38 $ 395.48 $ 30. 25 $ 31. 12 $ 456 .86 #13 2590 0 $ 12. 34 $ - $ - $ - $ - #14 0003 0 $ 10. 38 $ - $ - $ - $ - #' S 2091 52.1 $ 10 64 $ 554 34 $ 42. 41 $ 43. 63 $ 640 38 #16 2856 17.2 $ 10. 38 $ 178.54 $ 13. 66 $ 14. 05 $ 206. 24 #17 2629 142.3 $ 10. 64 $ 1,514.07 $ 115. 83 $ 119. 16 $ 1,749. 06 #18 2832 34.2 $ 10. 38 $ 355.00 $ 27. 16 $ 27. 94 $ 410. 09 #19 2833 12.5 $ 10. 38 $ 129.75 $ 9. 93 $ 10. 21 $ 149. 89 #20 2838 9.8 $ 10. 38 $ 101.72 $ 7. 78 $ 8. 01 $ 117. 51 #212846 23.7 $ 10. 38 $ 246.01 $ 18. 82 $ 19. 36 $ 284. 19 #22 2812 13 $ 10. 38 $ 134.94 $ 10. 32 $ 10. 62 $ 155. 88 #23 2692 176.5 $ 13. 29 $ 2.345.69 $ 179. 44 $ 184. 61 $ 2.709. 74 #24 2839 0 $ 10. 38 $ - $ - $ - $ _ #25 2751 0 $ 10. 64 $ - $ - $ - $ _ #26 2684 163.3 $ 12. 34 $ 2,015 12 $ 154 16 $ 158. 59 $ 2,327 87 #27 2705 36 6 $ 9 64 $ 352.82 $ 26. 99 $ 27 77 $ 407. 58 #28 2695 53.7 $ 13. 29 $ 713 67 $ 54 60 $ 56 17 $ 824 44 #29 2608 118.2 $ 15. 80 $ 1,867.56 $ 142. 87 $ 146. 98 $ 2,157. 41 TOTALS $17,503.55 $ 1,339.02 $ 1,377.53 $20,220.11 Employees Staying $ 10,939 74 $ 836. 89 $ 860. 96 $12,637. 59 Employees Leaving $ 6,563.81 $ 502. 13 $ 516. 57 $ 7,582. 51 Kerr Countv Juvenile Detention Salary Breakdown for Remainder of Current Budget Cvcle Vacation Payoffs Hours Rate Total Fica Retirement Total Cost 2843 26.77 $ 10 .38 $ 277 .87 $ 21 .26 $ 21 .87 $ 321 .00 2751 45.27 $ 10 .64 $ 481 .67 $ 36 .85 $ 37 .91 $ 556 .43 2851 26.77 $ 10 .38 $ 277 .87 $ 21 .26 $ 21 .87 $ 321 .00 2779 51.57 $ 18 .78 $ 968 .48 $ 74 .09 $ 76 .22 $ 1,118 .79 2833 26.77 $ 10 .38 $ 277. 87 $ 21 .26 $ 21 .87 $ 321 .00 2641 116.97 $ 9 .64 $ 1,127. 59 $ 86 .26 $ 88 .74 $ 1,302 .59 2856 20:07 $ 10 .38 $ 208. 33 $ 15 .94 $ 16. 40 $ 240 .66 2598 26.77 $ 10 .38 $ 277. 87 $ 21 .26 $ 21. 87 $ 321 .00 2846 26.77 $ 10 .38 $ 277. 87 $ 21. 26 $ 21. 87 $ 321 .00 2608 115.27 $ 15. 80 $ 1,821. 27 $ 139. 33 $ 143. 33 $ 2,103 .93 2838 40.17 $ 10. 38 $ 416. 96 $ 31. 90 $ 32. 82 $ 481. 68 2839 40.17 $ 10. 38 $ 416. 96 $ 31. 90 $ 32. 82 $ 481. 68 2569 160 $ 21. 24 $ 3,398. 40 $ 259. 98 $ 267. 45 $ 3,925. 83 2675 139.37 $ 31. 54 $ 4,395. 73 $ 336. 27 $ 345. 94 $ 5,077. 95 2859 13.37 $ 9. 40 $ 125. 68 $ 9. 61 $ 9. 89 $ 145. 18 2629 160 $ 10. 64 $ 1,702. 40 $ 130. 23 $ 133. 98 $ 1,966. 61 2832 46.87 $ 10. 38 $ 486. 51 $ 37. 22 $ 38. 29 $ 562. 02 2812 60.27 $ 10. 38 $ 625. 60 $ 47. 86 $ 49. 23 $ 722 70 TOTALS $ 14,750.44 $ 1,128.41 $ 1,160.86 $17,039. 71 Kerr County Juvenile Detention Salary Breakdown for Remainder of Current Budget Cycle Holiday Payoffs Hours Rate Total Fica Retirement Total Cost 2843 36.0 $ 10.38 $ 373.68 $ 28.59 $ 29.41 $ 431.68 2751 0 $ 10.64 $ - $ - $ - $ 2851 24.00 $ 10.38 $ 249.12 $ 19.06 $ 19.61 $ 287.78 2779 1.6 $ 18.78 $ 30.05 $ 2.30 $ 2.36 $ 34.71 2833 8.3 $ 10.38 $ 86.15 $ 6.59 $ 6.78 $ 99.53 2641 138.1 $ 9.64 $ 1,331.28 $ 101.84 $ 104.77 $ 1,537.90 2856 12.0 $ 10.38 $ 124.56 $ 9.53 $ 9.80 $ 143.89 2598 42. $ 10.38 $ 435.96 $ 33.35 $ 34.31 $ 503.62 2846 35.9 $ 10.38 $ 372.64 $ 28.51 $ 29.33 $ 430.48 2608 9.1 $ 15.80 $ 143.78 $ 11.00 $ 11.32 $ 166.09 2838 26.0 $ 10.38 $ 269.88 $ 20.65 $ 21.24 $ 311.77 2839 0 $ 10.38 $ - $ - $ - $ - 2569 0 $ 21.24 $ - $ - $ - $ - 2675 0 $ 31.54 $ - $ - $ - $ - 2859 0 $ 9.40 $ - $ - $ - $ - 2629 168.6 $ 10.64 $ 1,793.90 $ 137.23 $ 141.18 $ 2,072.32 2832 71.3 $ 10.38 $ 740.09 $ 56.62 $ 58.25 $ 854.96 2812 21.0 $ 10.38 $ _ 217.98 $ 16.68 $ 17.16 $ 251.81 16 Bed Pre Adjudicated Budget for Remainder of 2006 Budget Line Item Explanations: 76 572-101 Administration: Remaining budget of $24,208.00 to cover remaining budget cycle for Facility Administrator. 572-102 Therapists: The remainder left in this line would complete payroll obligations through April 2006, $6451.32. 572-103 Cooks: The remainder left in this line would complete payroll obligations through April 2006, $1714.00. 572-104 Det. Officers: Staff reduction to 10 certified detention officers the total for the remaining budget cycle would be $119,607.18. 572-106 Support Staff: Staff reduction to 5. 4 Control operators and 1 administrative assistant, the remaining balance would be $49,488.67. 572-107 Part- time JDO: Remaining balance is $4388.67, 86% expended. 572-108 Overtime: Remaining balance is $12,984.04, 46% expended. 572-109 Contract services: Facility nurse contract rate is $35 per hour, projected to work 10 hours per week, total $8400. 572-201 Fica Adjusted to match current employment configuration, total projected $16,116.76. 572-202 Insurance Adjusted to match current employment configuration, total projected $46,280.50. 572-203 Retirement Adjusted to match current employment configuration, total projected $16,580.25. 572-309 Postage Reduced to meet current configuration of the facility, projected budget $1116.00. 572-310 Office supplies Remaining balance is $2583.41. 572-331 Transport Reduced due to lack of need for transportation of juveniles remaining budget is $1500.00. 572-332 Food Line item increased by $13,500.00 to feed estimated juveniles in the facility for the remainder of the budget cycle. Kerrville Independent School District has agreed to provide breakfast and lunches to all juveniles in the facility during school days through the free lunch program. We would be responsible for summer, weekends and holidays. There are tow options to handle these times: 1) Contract with the KCSO to provide these meals at a rate of approximately $1.50 per meal, per child. 2) Move the electric oven into the new building and purchase pre-cooked frozen meals. These meals do pass TJPC regulations as long as a dietician signs off on the menus. 572-333 Medical Line item had to be increased to the amount of $2072.57. 572-334 Resident supplies: Reduced due to the number of juveniles in the facility to $4000.00. 572-351 Kitchen Supplies: Remaining budget $1063.43, 25% remaining. 572-420 Telephone: Remaining budget of $3323.71. 572-426 Transport: Reduced by $3000.00 due to lack of needed transportation of children in the facility, remaining budget is $1636.61 572-430 Publications Remaining budget $514.28. 572-440 Utilities: Increased by $16,596.62 to cover the remaining estimate of the current budget year, remaining budget is $33,000.00. 572-461 Copier Lease Increased by $3442.61 to cover contracted services for the remainder of budget year, remaining budget $3600.00. 572-480 Marketing Decreased by $7029.92 due to no marketing needed for pre adjudicated facility. 572-487 Training Remaining budget is $3857.27. 572-499 Misc. Remaining budget is $1983.39. 572-570 Capital Outlay Remaining budget is 0. Kerr County Juvenile Probation Department Cost Analysis for Outside County Pre-Adjudication Detention Costs # of days Cost per day Detention Cost Mileage Cost Total Cost Atacosa County 2217 $ 85.00 $ 188,445.00 $ 29,577.06 $ 218,022.06 Hays County 2217 $ 89.00 $ 197,313.00 $ 25,071.57 $ 222,384.57 Tom Green County 2217 $ 80.00 $ 177,360.00 $ 43,359.93 $ 220,719.93 Transport Officers Salary Fica Retirement Insurance Total 2 Officers $ 41,856.00 $ 3,201.98 $ 3,294.07 $ 13,464.00 $ 61,816.05 Mleage cost were determined based on 104 roundtrips for court per year X 44.5 per mile. Additional there is the initial detention mileage based on 229 detainees Transport Officers salaries were based on $20928 per officer. Atascosa County Total Cost: $ 279,838.11 Hays County Total Cost: $ 284,200.62 Tom Green County Total Cost: $ 282,535.98 ORDER NO. 29641 DISCUSS ADMINISTRATION AND PERSONNEL IN THE KERB COUNTY JUVENILE DETENTION FACILITY AND RELATED ISSUES Came to be heard this the 18th day of April, 2006, with a motion made by Commissioner Letz seconded by Commissioner Williams. The Kerr County Juvenile Facility Board of Trustees unanimously approved by vote of 4-0-0 to: Appoint Kevin Stanton as Facility Administrator of the Kerr County Juvenile Detention Facility. It will be staffed at a level for 16 juveniles, all preadjudicated, eight boys, eight girls, effective immediately. It will be on a probationary period throughout end of this budget year. The salary will be $24,208 for the balance of this budget year, which is an annualized amount of $58,099, contingent upon Mr. Stanton getting his certification in 180 days. Mr. Stanton will immediately take over administration and adjustments in staff as he feels necessary.