~' a' COMMISSIONERS' COURT AGENDA REOUEST PLEASE FURNISH ONE ORIGINAL AND TEN COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT. MADE BY: Dave Nicholson MEETING DATE: June 12, 2006 OFFICE: Commissioner, Pct. 4 TIME PREFERRED: SUBJECT: Consider and discuss the Butt-Holdsworth Memorial Library budget recommended by the Library Board. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: Commissioner, Pct. 4 ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER -NAME OF EMPLOYEE; Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5. Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday. THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON; All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepazed for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towards your request being addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners' Court. Memorandum ~,~,~ T« Library Advisory Board C~ Paul Hofmann, Dennis Kneese, Irene Stone Fr«rc Antonio Martinez, Library Director RE: Reduced Funding Level Scenario Commissioners' Court has presented the folowing question: "What changes in BHML operations and staffing would be indicated in order to meet a 2006-2007 budget of $620,000 ($13.50 per capita)?" The required reduction to meet ibis funding level would be $202,913. This is the difference betvNeen the budgeted current fiscal year revenue of $822,913 and the proposed funding level of $620,000. The following would be the most likely necessary reductions: 2 Librarians $106,350 - ` - 1 Clerk (FT) $27,000 - ', 1 Clerk (PT/20) $10,510 1 Clerk (PT/15) $5,520 Total Staff Reductions: $149,380 Books & Other Materials $20,000 Subscriptions & Annuals $22,000 Lease Book Program $5,000 Supplies, Training, etc. $6,500 ~- Total Materials & Other Reductions: $53,500 TOTAL COMBINED REDUCTIONS: $202,880 5/16!06 1 Memorandum: Reduced Funding Level Scenario The above reductions would decrease book and library materials purchasing by almost 50%. About 70% of subscriptions and annuals would be eliminated. This would inGude elimination of the majority of business and investment resources, medical reference resources, travel and country resources, literary research indexes and specialized directories. Service hours would be reduced by 13 to 15 hours per vveek. Minimally, the library would be Gosed on Sunday (4 hours), close at 6:00 on Wednesday (2 hours), open two hours later on Tuesday and Thursday (4 hours) and reduce hours on Saturday (4). Night service would only be available Tuesday and Thursday. Hours in parentheses indigte reductions. 5/16/06 What products or services does the BHML provide that could be fee-based without jeopardizing state funding? The issue behind this question is perhaps, what is the effect on products and service should the library no longer be a member in the Alamo Area Library System (AALS). Loss of membership in AALS would place the following items in jeopardy should library operational funding fall below a certain level. Loss of eligible for deep discounts for books and audio products. Loss of access to all TexShare databases. • Loss of funds from direct state programs known as Loan Star grants as well as other grant opportunities. • AALS collection development funds would not be available or other programs currently in work for member libraries. There are only two items for which no fees are currently collected parking and reservation of materials. • Collection of parking fees would require additional expense in the form of an attendant combined with some type of gate to control parking lot access. • Collecting a fee to reserve materials could be imposed but would not generate a significant income for the library. Besides the public currently has the ability to reserve materials using any Internet connected computer. What programs, products or services does the BHML provide that are not traditional core library functions? While the Texas State Library and Archives does offer a suggested standard of service there is nothing concerning what programs, products or services are "core functions". Libraries within the AALS offer a range of items for their patrons. Smaller libraries offer the same items as available at the Butt- Holdsworth Memorial Library (BHML). Other libraries offer more than BHML. The answer must be all programs, products or services currently offered at BHML are traditional core library functions. Page 1 What potential synergistic benefits and cost reductions could be achieved by the BHML entering into joint ventures with other local libraries? Local libraries other than BHML are found in schools, either public schools or institutes of higher learning, as Schreiner University. The mission for school libraries is very different compared to BHML with security being a major issue. Safety of students is a primary concern of schools. Therefore, controlling who has access to their campus cannot be comprised. Regardless, there are no joint ventures with local libraries that could generate a cost reduction in the operation of BHML. What would be the impact of charging BHML users who are not Kerrville residents a fee for using the library? Current library fee policy concerning Kerr County residents and non-residents: • Library cards are free to all Kerr County residents. Non Kerr County residents may obtain a library card from BHML for a fee of $25 per year. Several issues concerning this question: • Too often when fees are imposed where no fees existed before, property is damaged or stolen. Should that happen it would impact the quality of products/services offered and have the net effect of reducing any fee income. • If at some point in the future every Kerr County resident, not residing within Kerrville city limits, is required to pay a fee for library use -The issue becomes, what additional expense is required of the library to collect such fees? a. Staff time to determine if a fee is or is not to be collected. Then additional staff time to collect those fees and maintain up-to-date information on library users as residents of Kerrville. Also, staff time would be required to seek payment for unpaid and/or overdue fees. b. In addition, a fee structure would be required for on demand products and services from those residing outside city limits. Fees for answering questions and/or use of reference materials. Hourly fees for use of computers, etc. Page 2 How many library cards are currently in use? What would be the benefits of re-issuing all library cards - re-registering all library users? By category, Active patrons are 16,339 while Expired Patrons are 29,620. The grand total would be 45,959 patrons. The act of reissuing cards would be an additional expense to the current library budget. Staff time would be required to not only reissue or re-register all library cards but also to ease library patron questions and anxiety. There is no benefit to the library to perform any of the above. What changes in BHML operations and staffing would be indicated in order to meet a 2006-2007 budget of $620,000 ($13.50 per capita)? To address this question, the issue of the $13.50 per capita requires justification. What is the basis for the $13.50 per capita number? Is the $13.50 per capita a guideline endorsed by any Texas Library Association? Page 3 4/4/2006 10.4] AM CITY OF KERRVILLE DIVISION BUDGET WORKSHEET FY07 DEPARTMENT Library DIVISION NAME Administration DIVISION NUMBER 65.801 !61NCREASE ACTUAL CURRENT ACTUAL PROJECTED REQUESTED REQUESTED ACCT. E%PENDITURES BUDGET E%PENDITURES E%PENDITURES BUDGET FY07 TO NO. ACCOUNT NAME FY05 FYOfi 3131/2006 FY06 FY07 BUDGET FY06 PERSONNEL SERVICES 001 Salaries and Wages 96,981 101,761 50,573 99,189 99,189 -2.53% 003 Temporary Help 0 0 0 0 0 0.00% 004 Longevity 640 73fi 736 736 832 13.04 005 Social Securely 7,564 7,841 3,692 7,652 7,652 -2.42% 006 Retirement 11,758 12.335 6,191 12,317 12,317 -0.14% 007 Group Insurance 9,287 18,388 10,414 18,388 25,475 38.54% 008 Workers Compensation Insurance 886 0 0 0 0 0.00% 009 Unemployment Claims 2,168 0 0 0 0 0.00% 010 Professional Development 98 400 185 400 600 50.00 011 Local Meeting Expense 30 0 0 0 0 0.00% Total Personnel Services 129,411 141,461 71,792 138,682 146,065 3.25% SUPPLIES AND MATERIALS 101 O6ce Supplies 5,193 5,450 1,003 5,450 5,200 -4.59% 102 Smell Tools and Equipment 224 600 33 600 600 0.00% 103 Chemical end Medical Supplies 289 350 63 350 350 0.00 105 Food Supplies 690 600 282 600 600 0.00 106 Jankorial Supplies 1,735 1,800 840 1,800 1,900 5.56% 107 Wearing Apparel 0 30 0 25 30 0.00% 110 Pastege/UPS/Federal Express 6,416 8,000 58 7,000 6,800 -15.00% 111 Computer Upgrades 90 0 0 0 0 0.00% "` Total Supplies and Materials 14,636 16,830 2,278 15,825 15,480 -8.02% MAINTENANCE AND REPAIRS 202 Buildings 8 SVUdures 28,379 35,500 13,900 35,500 32,000 -9.86 205 Office Equipment Maintenance 0 175 0 100 175 0.00% 206 InstrumaMS 8 Apparatus Maint. 0 0 0 0 0 0.00% Total Maintenance and Repairs 28,379 35,675 13,900 35,600 32,175 -9.81% MISCELLANEOUS SERVICES 301 Teleplrone Service 9,424 17,400 4,782 0 17,400 0.00% 302 Light end Power 21,715 17,800 12,340 25,000 25,500 43.26% 303 Nalurel Gas 1,558 3,100 2,765 5,530 5,600 80.65% 304 Water and Sewer 1,001 1.500 398 1,200 1,200 -20.00% 306 Special Services 1,647 5,000 0 1,200 3,900 -22.00°0 307 Insurance 6111 0 0 0 0 0.00% Total Miscellaneous Services 41,456 44,600 20,286 32,930 53,600 19.64 SUNDRY CHARGES 405 Other Charges 0 0 0 0 0 0.00% Total Sundry Charges 0 0 0 0 0 0.00 DIVISION TOTALS ~ 213,883 238,766 108,255 223,037 247,320 3.58% ~1~is P(ei-t'vr try liy Ci-/ t ~` lnl~~tcr2~~ Jl zr Z ~ ~~ s~d ~ 8Z z, ~~~ 5 various groups in ARTMENT ' t_~braN as liaison to dvisory B oard, pEP Administration functions and acts the Library A pirector g5-801 Library, . The LibraN onies pNIS1ON NUMBER - ap other library of the ers). raised pIVISION supervises Friends Commiss+o of privately m and other pEgCRIPTfON' bodies l d fa~a tine administering ting roo and governing ncil an of public mee media 1n/eMews, pNISION , division coordinat aVlsor`1 City C~ punting. arranging The administration ecificlo ical Society, thement scheduling ublic speaking. the commun~h` Task Fo ceSGenea 9 of rnana9 , e approval and include P _ Tess releases and personn ~nclud erector ntmg P History Centoensible for budgetlO'r1S for thee pons bilities fomuni Y functions, and w is also resp ether fun relations d cO ort organ1zat~ons. and fund ra~sing~ Public meetings an supP facility usa9e• organizational divisions and library club and1es for alt library APPRQ~ED attendant htGtopportun photo9raP GETED PQSITIONS SALARY PERSONNEL SCHEDVLE~ NUMBER QFY UDFY FY FY GRADE FY 06 07 0~ 05 Unclassified 03 1 51 1 1 1 YEE TITLE 1 1 1 1 51 EMPLQ 1 1 1 1 1 ~braN 1 1 pirectorR°ec ptionist 15hrslwk~ 2 2 Library Gerk (Part Time - 2 2 1 1 LibraN 2 1 0 0 ITIONS 1 1 0 FULLTIME PQS 0 0 TOTAL T TIMERY POSO ONS TOTAL P EMPORA TOTAL NGES~, FY07 STAFFING CHA v'~~ ~~~ Actual Expenditures I Current Budget FY05 FY06 LINE ITEM JUSTIFICATION WORKSHEET Account Number/Name 010 F°rofessionaf C 301 Administration FINANCIAL HISTORY °/°Increase (Decrease) Projected % Increase (Decrease) nested Budget Actual FY05 to Budget Actual Expenditures ExpFY06 res PrBudget FY06to Req FY07 FY06 03131106 g07 nuoi ~ $185 I DESCRI continuing education o 0.00°/0 Increase (Oecreasei Requested FY07 to Curcent Budget FY06 50.00% Ju5 nrtt,H t tvt~ Provides the ability to maintain protlciency in rapidly changing, highly technical field. Regional library system requires attendance at meetings and workshops in order to qualify for supplemental funds and services. Beginning in FY 2006, the Texas State Library requires that the Library Director obtain ten hours of certified continuing education per year in order to maintain accreditation. HIGH LINE ITEM JUSTIFICATION WORKSHEET Name 1801 Administration FfNnNCIAL HISTORY 01 ~~~~ Actual Expenditures FY05 Current Budget FY06 Increase (Decrease) Actual FY05 to Budget FY06 Actual Expenditures 03131106 Projected Expenditures FY06 °I° Increase (Decrease) Projected FY06 to Budget FY06 Requested Budget FYOi % Increase (Decrease) Requested FY07 to Current Budget FY06 $5,193 $5,450 4.95°l0 $1,003 $5,450 0.00% $5,200 -4.59% DESCR IPTION Normal office supplies necessary for the operational activities of all library divisions. JUSTIFICATION Library operations are supply intensive. Increased presence of automated and special equipment requires high level of consumable supplies. Public demand for computers and printers continues to grow. Additional stations have improved the library's ability to provide this highly requested service. Paper supply expenditures have increased with growth of this service. Printing fees provide some cost recovery as a library revenue. HIGHLIGHTS ~~ ~~ LINE ITEM JUSTIFICATION WORKSHEET GIAL H Increase (Decrease) Aclual Expenditures Current Budget Actual F FY06 Budget Actua03Y31106kures FY05 FY06 167.65% $33 $zza $soo DESCRI library and is used to replace locks, keys and other tools, fasteners and other hardware. 102 Small Tools Increase (Decrease; Projected %Increase(Decrease) Expenditures Projected FY06 to Reque FYU Budget C ~ ~t Budget FY06 FY06 BudgetFY06 cr;nn 0.00% $600 0.00% wears out due usage. Also provides light bulbs, computer H ~~ ~~ ~~1 LINE ITEM JUSTIFICATION WORKSHEET C~U , 03 Actual Expenditures FY05 items for staff safety Increase (Decrease) Current Budget Actual FY05 to Budget Projected Actual Ex ditur ~ % Increase {Decrease) % FY06 FY06 es Expenditures 113131106 FY06 Projected FY06 to 1 Increase (Decrease Requested Budget Requested FY07 to $350 21.24% $63 Budget FY06 FY07 Current Budget FY06 $350 DESCRIPTION 0.00% $350 0.00% public protection. Also, annual inspecti f on o all £re extinn~acno.~ and first aitl response to injuries to staff may require LIGHTS M ~UgTIFICpT10N SINE ITE pcc ~` LINE ITEM JUSTIFICATION WORKSHEET Division Name 1801 Administration Account Number/Name tna is m i c i FINANCIA L HISTORY Actual Expenditures FY05 $1,735 Current Budget FY06 $1,800 Increase (Decrease) Actual FY05 to Budget FY06 3.73% Actual Expenditures 03131106 $840 Projected Expenditures FY06 $1,800 % Increase (Decrease) Projected FY06 to Budget FY06 D.00% Requested Budget FY07 $1,900 % Increase (Decrease) Requested FY07 to Current Budget FY06 5.56% DESCR IPTION Dust mat contrail, cleaning products for large public facility, paper products and cleaning consumables. JUSTIFIC ATI N Dust mat service provides dust, dirt, and mud abatement at entrance to the library. Cleaning products for restrooms, floors, windows, furniture and hard surtaces for large public facility with constant, heavy customer traffic. .~- HIGHLIGHTS i E 4 1 LINE ITEM JUSTIFICATION WORKSHEET 110 Postage/UPS/Federal Express/ I Division Name 801 Administration Account NumberlName TExpress FINANCIA L HISTORY Increase (Decrease) Projected % Increase (Decrease) % Increase (Decrease) Actual Expenditures Current Budget Actual FY05 to Budget Actual Expenditures Expenditures Projected FY06 to Requested Budget Requested FY07lo FY05 FY06 FY06 03131106 FY06 Budget FY06 FY07 Current Budget FY06 $6,416 $8,000 24.70% $58 $7,000 -12.50% $6,800 -15.00% DESCR IPTION Postage and courier service expenses for extensive mailings of overdue notices, interlibrary loan items and normal correspondence for all library divisions. TExpress Courier Service--$2,700. Postage Meter Reloads--$3,900. Stamp books and post office charges for special mailings-$200. JUSTIFICATION Circulation Division notifies all customers of overdue materials with mailers. Borrowed interlibrary loan materials must be returned. Expense is reimbursed by users, becoming a revenue. TExpress Courier Service provides 48 hour delivery to and from any Texas participating library and is charged as an annual fee. All library divisions engage in extensive correspondence with vendors, general public, other libraries and various agencies. Postal service rate increases have taken effect. HIGHLIGHTS Libraries lending their materials for our customers' use pay the postage to send the materials to us. Our customers reimburse us for the return postage. Our library participates in TExpress Courier Service, which includes many libraries in Texas and surrounding states. For a set annual fee, we have unlimited access to this service thereby reducing use of regular mail and providing fast delivery. Interlibrary loan is a heavily used service and user satisfaction has increased with the fast turnaround provided by TExpress. Texas State Library provides a partial subsidy of the annual fee for all libraries which maintain a high volume of interlibrary loan activity. LINE ITEM JUSTIFICATION WORKSHEET Division Name 801 Administration Account Number/Name 202 Buildings and Structures Maint. FINANCIA L HISTORY Actual Expenditures FY05 Current Budget FY06 Increase (Decrease) Actual FY05 to Budget FY06 Actual Expenditures 03131106 Projected Expenditures FY06 % Increase (Decrease) Projected FY06 to Budget FY06 Requested Budget FY07 % Increase (Decrease) Requested FY07 to Current Budget FY06 $28,379 $35,500 25.09% $13,900 $35,500 0.00% $32,000 -9.86% DESCR IPTION Includes elevator maintenance, repair, inspection and certification expenses; pest control service; electrical and plumbing repairs; air/climate control equipment maintenance and repair; building janitorial service; periodic carpet cleaning; and other routine building maintenance projects. JUSTIFICATION Ongoing maintenance services and contracts necessary to keep building functional HIGHLIGHTS Name LINE ITEM JUSTIFICATION WORKSHEET --""°"" 205 Office HISTORY Actual Expenditures FY05 and repair % Increase (Decrease) Current Budget Actual FY05 to Budget FY06 FY06 $175 0,00% ~ mail sorter in this condition. Actuat Expenditures 03/31106 Also, or HIGHL Projected % Increase Ex enditures t (Decrease) P Pro acted FY06 to Requested Budget FY06 BudgetFY06 FY07 $100 -42.86% ¢~~c all IncreasejDecrease Requested FY07to Current Budget FY06 0,00% t TIFICATION tTE-`~ JUS w~r[1lln~ RKSHEET TION WO LANE ITEM JV$TIF~C+ pc`ountNumbedName ease (~ecreaseet p~ual Expenditures ~01nC gud9 p3I31106 CurrentBud9e1 pctualF FY06 12,340 ~~ pctualExPendgures FY06 _18.03°lo pESI ,j FY05 $17 S00 $21,715 ronic device e facility with Large num~r °f elect _.:.b for larg t t ,1 t neceSSaN opera5on. cost Projected' Expendtures FY06, %Increase t~°"" projectedFY06to gudgetFY06 40.45°!0 for Requested gud9et FY07~ °l° Increase 1~°"' `- Requested FY07 to CurrentBudg~FYL 43.26°l0 s k i~E S t +~ Y gT{F{CAT10N ITEM{ JV ._~~un~ LINE ITEM JUSTIFICATION WORKSHEET ~'' ~~~ Water and Sewer Division Name ""' """""'-- " FINANCIAL H °/° Increase (Decrease) Actual Expenditures Current Budget Actual F FY06 Budget Actual Expenditures FY05 FY06 03131106 .. ,..., c~ inn 49.91% $398 °(° Increase (Decrease) Projected % Increase (Decrease) Expenditures Projected FY06 to Requested Budget Requested FY07 to FY06 BudgetFY06 FY07 Current BudgetFY06 c~ inn -20.00% $1,200 -20.00% sewer service for large facility. t t t necessary water and sewer iG HTS 4 T1ON WORKSHEET LINE ITENj JUSTIFICA flName nccourtt Numf i~ 1 i r ision Nam °!o increase w°°"- Projected projectedFY06to Expenditures gudgetFY06 Decrease) pctual Expenditures FY06 _76.00°l0 ol° increase l p3131106 pctualF FY06 Eadget $1,200 enditures Current Budget $0 pctualExp FY06 RIpT1ON FVOS 203.58°/° pESC crop tests. t. $8,000 nd database subscrip $1,647 loan service a 600. ith interlibra emporary emPl°yee--$ embership fees associFfund n9 for hiring costs and msubscription".$1,300. ~,..ti.~nrk COnneCt atabase TexShare D ~orldwroe +~~~°- connection to atwn in Texas State TION Fund a discAUntthrou9h Parbcrp JU$TIFICA t available locally. treat cretarial functions. arch materials no a is provided a 9employee to maintain se Database Packa9 of temporary ublic, Providing access to rese materials. ieQurre hiring used by P most obscure librarry urgencies may brary loan service is heavily the rarest, locations for eve absences due to illness or fam Y is and library cted staff ,ry program. Unexpe Billing cYd .:,.~~~r but not assured. °/, Incfease tvc~,-- Requested FY07 to itequestedBudget CuttentgudgetFYO FY07 _22.00%~ connect loan conned c0 and or comN,.,•- t to September 4/4/2006 10.23 AM CITY OF KERRVILLE DIVISION BUDGET WORKSHEET FV07 DEPARTMENT Library DIVISION NAME Patron Services DIVISION NUMBER 65.802 °h INCREASE ACTUAL CURRENT ACTUAL PROJECTED REQUESTED REQUESTED ACCT. EXPENDITURES BUDGET EXPENDITURES EXPENDITURES BUDGET FY07 TO N0. ACCOUNT NAME FY05 FY06 3131Y2006 FY06 FY07 BUDGET FY06 PERSONNEL SERVICES 001 Salaries and Wages 93,511 109,706 49,775 110,163 110,163 0.42% 003 Temporary Halp 0 0 0 0 0 0.00% 004 Longevity 0 0 0 0 340 0.00 005 Social Security 7,221 8,392 3,776 8,392 8,453 0.73% 006 Retirement 12,219 12,877 6,459 12,877 12,981 0.80% 007 Group Insurance 7,360 10,503 4,974 10,503 25,970 147.26% 010 Professional Development 251 600 93 600 625 4.17% 011 Local Meeting Expenses 53 100 0 100 100 0.00% Total Personnel Services 120,614 142,178 65,077 142,635 158,632 11.57% SUPPLIES AND MATERIALS 102 Small Tools & Equipment 0 829 0 829 628 -24.25 % 108 Other Supplies 649 800 531 800 840 5.00% Total Supplies and Materials 649 1,629 531 1,629 1,468 -9.88% MISCELLANEOUS SERVICES 306 Special Services 16,224 18,013 16,907 17,500 17,950 -0.35% Total Miscellaneous Services i6y24 18 013 16 907 17 500 17y50 -0.35% DIVISION TOTALS 137,488 161,820 82,514 161,764 178,050 10.03% DEPARTMENT -Library DIVISION -Patron Services DIVISION NUMBER - 65-802 DIVISION DESCRIPTION: This division is responsible for the Reference and Information functions in the Library. Professional librarians answer factual questions, assist patrons using the library's online computer catalog, Polaris Galaxy, and the Internet. They coordinate the information search through a variety of resources including electronic databases, encyclopedias, dictionaries, periodicals, medical literature, business and financial resources. These resources support the academic, school and retired communities as well. Heavy public response to Internet availability has significantly increased staff workload. This division also instructs children and adults in how to use library resources by conducting orientation programs and providing reader advisory services. Patron Services also conducts educational programs such as the preschool story time and the summer reading program. Summer Reading Program activities are being offered for part of June, all of July, and part of August. Interactive children's programs will be offered every week beginning June 21 through August 9, 2006. The division also cooperates with schools, home schooling groups and individuals, daycare and civic groups and government agencies to promote literacy in the community. • This division maintains awell-rounded collection that represents the community's diverse interests by purchasing new, classic and popular materials and withdrawing or replacing outdated, damaged or lost items. In January of 2003 the Genealogy collection and services moved to the new Kerr Regional History Center at 425 Water Street. The History Center Division is staffed entirely by volunteers from the Kerrville Genealogical Society and one half-time paid employee. PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS APPROVED FY FY FY FY FY SALARY EMPLOYEE TITLE 03 04 05 06 07 GRADE Patron Services Supervisor 1 1 1 1 1 24 23 Librarian -Reference 1 1 1 1 1 1 23 Librarian -Youth Services 1 1 1 1 TOTAL FULL TIME POSITIONS 3 3 3 3 3 TOTAL PART TIME POSITIONS 0 0 0 0 0 FY07 STAFFING CHANGES: DIVISION PERFORMANCE MEASURES Actual Actual Actual Actual Projected Projected FY02 FY03 FY04 FY05 FY06 FY07 Reference Transactions: Adult In-House 11,660 13,745 16,994 13,435 16,351 16,500 i Juvenile In-House 3,945 3,416 3,126 1,485 1,877 1,900 ! Telephone 4,324 3,741 4,720 3,774 4,133 4,170 [ ` Genealogy/Local History 2,944 3,082 2,926 Internet Reference 3 335 3 141 3 732 2'~ 2 990 3,000 Total 26,208 27,125 31,498 21,541 25,351 25,570 Internet Use: Main Library Patrons 27,254 26,144 34,634 45,488 45,650 45,800 History Center Patrons 0 616 922 Reference Librarians 3~ 3141 3732 2 847 2 990 3000 Total 30,589 29,901 39,288 48,335 48,640 48,800 LINE ITEM JUSTIFICATION WORKSHEET Arrount NumberlName 010 Professional Development Drvtswn Name °OL '"d1O FINONCIAL HISTORY °k Increase (Decrease) Projected Volncrease(Decrease) d FY06 t uested Budget Re °!°Increase(uecreasel Requested FY07 to Actual Expenditures Current Budget Actual FY05 to Budget Actual Expenditures Expenditures Y06 o Projecte Budget FY06 q FY07 Current Budget FY06 FY05 FY06 FY06 03131/06 F 17% 4 A251 $600 139.47% $93 $600 0.00% $625 . Alamo Area Library System, the Texas State Library JUSTIFICATION Provides access to updated training and education in order to maintain proficiency with changing technologies, enhancing efficiency and system requires attendance at workshops to qualify for supplemental funds and services. } LINE ITEM JUSTIFICATION WORKSHEET Division Name 802 Pahon Services n ~~~~. .umber/Name FINANGIAL HISTORY Actual Expenditures Increase (Decrease) Current Budget Actual FY05 to Budget Projected % Increase (Decrease) Actual Expenditures E FY05 FY06 FY06 xpenditures Projected FY06 to $53 03/31106 FY06 BudgetFY06 $100 88.29% $0 $100 0.00% DESCRIPTION hosting or Local Increase (Decrease) Requested Budget Requested FY07 to FY07 Current Budget FY06 $100 0.00% hospitality for meetings and workshops held at the Libra y _ . ~..~~ ° °V °, hosting meetings and workshops allows staff to garner edu ational benefits and makerpeerl assoc tons whi a saving ont traverl expe seshfor attending at d~ffere tg and locations. Visiting groups also contribute to local economy during their sessions here. LIGHTS t x LINE ITEM JUSTIFICATION WORKSHEET Division Name 802 Patron services Account Number/Name 102 small Tools & Equipment FINANCIA L HISTORY Actual Expenditures FY05 Current Budget FY06 Increase (Decrease) Actual FY05 to Budget FY06 Actual Expenditures 03131106 Projected Expenditures FY06 % Increase (Decrease) Projected FY06 to Budget FY06 Requested Budget FY07 % Increase (Decrease) Requested FY07 to Current Budget FY06 $0 $829 0.00% $0 $829 0.00% $628 -24.25% DESCRIPTION To purchase slatwall display tower to hold juvenile and young adult informational materials. JUSTIFICATION Display tower to hold juvenile and young adult reading lists and pamphlets, Internet brochures, lists of award winning book titles, brochures for college bound students and other youth related informational brochures. Organized display of heavily used handouts, brochures, pamphlets and recommended reading lists. HIGHLIGHTS LINE ITEM JUSTIFICATION WORKSHEET Name aoz Patron Services Account Number/Name toa Other FINANCIAL HISTORY Projected % Increase jDecrease) °/olncrease~Decrease) i j Actual Expenditures Increase (Decrease) Current Budget Actual FY05 to Budget Actual Expenditures Expenditures Projected FY06 to Y06 Requested Budget Requested FY07 0 FY07 Current BudgetFY06 FY05 FY06 FY06 03131106 FY06 BudgetF i $649 $800 23.23% $531 $800 0.00°/a $840 5.00% DESCRIPTION Reference Desk forms and supplies, including reserve forms, binders, booklists, promotional pamphlets and posters, stickers, bookmarks and magazine covers for children's periodicals. Also, Voters' Guides for elections. Forms and other supplies for customer service. Handout materials for reader advisory services. and youth services staffs promotion of e and awareness. CATIi anal and HIGHLIGHTS events and customer handouts have incrr purposes and to highlight special programs and events. greatly over the past two years. Activities provide better customer f RKSHEET LINE ITEN- ~USTIFICpTtON WO umberlNartte Account N HISTO~tY S02 Patron Services FINANCIAL °h Increase lDecreas pivisionNaf°e projected Prole~edfY06to Expend'tures ~dgetFY06 Decrease pctuatExPenditures FY06 -2,85°t° °1° Increase l 03131106 Actual FY05 to Bed9et $17,r~00 Cunent gadget FY06 $16 807 pctualExpenditures FY06 11.03°(° pES~RIP'[ION TheF allowance of 70 W~°k--htle equivalents. { FY05 $18,013 $16,324 rovides a monthly The Lease Book plan P 908 program' 10 title equivalents--$18, 1. N,cNaughton Lease allowance of 8- rovides amonthly 81,044 rape, P 1 mploYees-- apeciaf SeNic Requested Budget FY07 ~~ Increase tuc"'"` Re4uested x`07 to Cunent budgetFY06 -0.35°(° _ $17,950 o~oks an on Nlring of temporary. contractua a '[ION ~~gTIFICA of the Items. nd items with optional ownership t high dema then circumstances. multiple copies o es due to illness or o to Provide ected staff shoria9 allows library unexp 1. Lease program ice levels during es help maintain serv a ed items, free ~~ TemPoraN employe en[ of dam 9 time for areplacem ndwadmg is over or purchases ar ~ ` onse in obtaining new items s after peak demand r returns Ihoned ite "Fast Fi11" for quick resp and telep new items ;HI„1GHTS a lists a , also provides limited, re her user satisfaction due to shorter reseN /o discount. Program Results are hig 4I4I206fi 9:53 AM CITY OF KERRVILLE DIVISION BUDGET WORKSHEET FY07 DEPARTMENT DIVISION NAME DIVISION NUMBER ACTUAL CURRENT ACTUAL PROJECTED REQUESTED ACCT. EXPENDITURES BUDGET EXPENDITURES EXPENDITURES BUDGET NO. ACCOUNT NAME FY05 FY06 3/318006 FY06 FV07 PERSONNEL SERVICES 001 Salaries and Wages 134.819 143,402 60,415 143,402 140,574 002 Overtime 0 250 0 250 250 003 Temporary Help 0 0 0 0 0 Ooa Longevity 2,636 2,352 1,908 2,352 2,004 005 Social Security 10,507 11,150 4,621 11,150 10,907 006 Retirement 17,629 18,376 7,856 18,376 17,947 007 Group Insurance 27,292 38,705 14,088 38,705 37,456 010 Professional Development 365 650 41 600 600 Total Personnel Services 193,248 214,885 88,930 214,835 209,739 SUPPLIES AND MATERIALS 101 Offce Supplies 1,340 0 0 0 0 102 Small Tools and Equipment 0 0 0 0 0 103 Chemical and Medical Supplies 0 0 0 0 0 104 Fuel and Oil Supplies 0 0 0 0 0 107 Wearing Apparel 0 0 0 0 0 \108 Other Supplies 11,693 17,000 1,328 17,000 17,379 111 Computer Hardware Upgrades 180 3250 0 333f~50 3250 Total Supplies and Materials 14,413 20,250 1,328 20,250 20,629 MAINTENANCE AND REPAIRS 203 Maint. Contracts -City Garage 0 0 0 0 0 204 Pads -City Garage 0 0 0 0 0 ~~° 205 Office Equipment Maintenance 28,326 31,500 13,950 31,000 30,000 212 Repairs -Not City Garage 0 0 0 0 0 Total Maintenance and Repairs 28,326 31,500 13,950 31,000 30,000 MISCELLANEOUS SERVICES 306 Special Services 178 2 812 532 6 000 3 600 Total Miscellaneous Services 1,378 2,812 5,532 6,000 3,600 CAPITAL OUTLAY 503 Motor Vehicles 0 0 0 0 0 505 Office Equipment 0 0 0 0 0 Total Capital Outlay 0 0 0 0 0 DIVISION TOTALS 237,364 269,447 109,739 272,085 263,968 Library Circulation 65-863 %INCREASE REQUESTED FY07 TO BUDGET FY06 -1.97 o.oo % 0.00 -14.80 -2.18% -2.33 -3.23 -7.69 -2.39 0.00 % 0.00 0.00% 0.00 0.00 2.23 0.00 1.87% 0.00 0.00% -4.76 0.00 % -4.76 2822? 28.02°0 0.60 % 0 0.00° -2.03 DEPARTMENT -Library DIVISION -Circulation Services DIVISION NUMBER - 65-803 DIVISION DESCRIPTION: • This division is responsible for managing the computer systems and databases of the library's collection of books and materials and is wholly responsible for charging and discharging all the various materials that circulate. At the end of FY 2005 we had a cumulative total of 44,977 registered patrons from Kerr and surrounding counties. Other areas of responsibility include the calculation and handling of fines, and fees for using the public photocopiers, Internet printers, and fax machine; for interlibrary loans, overdue and lost items, and materials for sale in the Friends of the Library ongoing book sale. • This division also is responsible for administering the library's automated activities. These activities include the library's local area network; hardware, connectivity, and facility support of the City's wide area network; the library's main system, Polaris Galaxy; and CD-ROM and Internet stations for use by the public and reference staff. Other responsibilities are software licensing, installation, and upgrades; hardware installation and maintenance; and new computer purchases to maintain optimum performance. In addition, this division maintains the library's photocopiers, fax machines, printers, and reader printers. This division also coordinates the verification and the borrowing of books and materials from other libraries. Using a worldwide database of libraries (OCLC), the library borrowed 3,030 books and other materials in FY 2005 for Kerr County residents. For its population served, Butt-Holdsworth is a very active borrower in this service, which is partially subsidized by federal and state funds. Additional subsidies have partially funded courier delivery, greatly enhancing public satisfaction with this service. PERSONNEL SCHEDULE: NUMBER OF BUDGETED POSITIONS APPROVED FY FY FY FY FY SALARY EMPLOYEE TITLE 03 04 05 06 07 GRADE Circulation Services Supervisor 1 1 1 1 1 24 Library Assistant 1 1 1 1 1 54 Library Clerk (Full Time) 3 3 3 3 3 51 Library Clerk (Part Time) 1 1 1 1 1 51 Library Delivery Clerk (Part Time) 1 0 0 0 0 Library Shelver (Part Time) 1 1 1 1 1 51 TOTAL FULL TIME POSITIONS 5 5 5 5 5 TOTAL PART TIME POSITIONS 3 2 2 2 2 FY07 STAFFING CHANGES: 1 DIVISION PERFORMANCE MEASURES 2003 Actual 2004 Actual 2005 Actual 2006 Projected 2007 Projected Gate Count 147,339 151,480 164,078 174,542 185,673 Adult Circulation 138,483 136,590 134,826 134,500 135,000 Juvenile Circulation 53,084 48,918 48,275 48,400 48,500 Interlibrary Loan 3 357 2,612 3,030 2,950 2,960 Total Circulation 194,924 188,120 186,131 185,850 186,460 2003 2004 2005 2006 2007 Registration Circulation Registration Circulation Registration Circulation Registration Circulation Registration Circulation Registration/Circulation By Patron Category: Staff/Volunteers 249 4,147 252 3,390 254 4,783 257 5,329 259 5,938 Adult Kerrville 19,732 79,431 20,747 80,956 22,107 81,346 23,400 82,323 24,769 83,311 Juvenile Kerrville 7,095 18,564 7,375 16,239 7,953 16,052 8,422 16,100 8,918 16,150 Retired Kerrville 3,990 35,965 4,157 34,220 4,359 33,900 4,556 33,500 4,762 33,400 Adult Kerr County 5,903 28,860 6,076 27,968 6,493 25,492 6,811 24,800 7,144 24,900 Juvenile Kerr County 1,835 6,775 1,856 5,803 1,939 4,938 1,993 4,850 2,049 4,890 Retired Kerr County 517 5,070 505 4,576 507 4,110 502 4,000 497 4,200 Adult Nonresident 701 5,245 775 5,530 830 4,231 903 3,849 983 3,502 Juvenile Nonresident 27 3 29 0 32 0 35 0 38 0 Retired Nonresident 42 460 40 235 0 0 20 0 20 0 College Nonresident 393 390 409 465 426 497 444 562 462 635 Businesses 31 338 18 199 20 58 18 45 18 45 Camps 7 0 0 0 0 0 0 0 0 0 Day Cares 5 0 3 9 0 0 0 0 0 0 Nursing/Retirement Homes 6 3 0 0 0 0 0 0 0 0 Schools 4 0 4 0 4 0 4 0 4 0 TexShare Card Visitors 0 0 53 957 55 980 60 990 Total (Automated) 40,537 185,251 42,246 179,590 44,977 176,364 47,420 176,338 49,979 177,961 LINE ITEM JUSTIFICATION WORKSHEET Name ao3 Circulation Account Number/Name FINANCIAL HISTORY Increase (De Actual Expenditures Current Budget Actual FY05 to FY05 FY06 FY06 $0 $250 0.00% Overtime Projected % Increase (Decrease) ° Actual Expenditures Expenditures Projected FY06 to Requested Budget /°RequestedDFY07 toe 03131106 FY06 Budget FY06 FY07 $0 Current Budget FY06 $250 0.00% r.~...._.--•--- $250 0.00% vvenime pay for hours worked in excess of forty hour week. e JUSTIFICATION I Provides the ability to pay overtime during unexpected staff shortages due to illness, family emergencies or preferred method to handle short-term staff shortages, since existing staff require no additional training. IGHTS service the ) WORKSHEET 6.,. ,r'ON 010 ProiessionalDeveloP E 1TEN- ~VgTIFICA berlName LIN Account Num Y teasel H'S.~~(j °!, Increase lp Y071o 803 Circulation FINp~NC1A-~ Requested pecrease) CurrentBudgatFY06 °!° Increase i Requested Budget Proj~ted projectedFY06to FY07 .7.69°!0 isiOnName ores etFY06 Expendtt gudg $600 pecrease) Actual Expenditures pY06 .7,69°!0 °!o Increase ( Budget +brary System, the pctua1FY05to 03131106 $600 the Aiamo Area t' Current Budget FY06 $41 {fe[edbY nd'rtures FYOfi 78.05°~° pESCR1PS10N rough workshops o Actual ExPa education FY05 aF50 ,,,,~ Gontinu[n9 _~.nnCing 8365 sting of seven e"'''~~" technolog ed oing cons in automa1ron universal Service for division especially Employees will ne o travel expenses UgTIFICAT~~N +tunit+es, Services. ;nclud[ng and other agencies. ~ education opPo ologY discounts, tration and ntal funds and S State Lib[ary v'[de continuing leme techn ro nce ualifyo ng Vaping in ePPfNrrg for other Texas locations P attenda to Q and workshoR sot needs Ong Staff of L+brarY ui[es ervi of publc and public I library system req Services SuP t San Antonio Iona s Circulation na9eS maintenan m ervisor also ana9e Find d sc°unts o rrkshops a roduct+vity. Reg loan system ~ H'GHL'GH'~S~ guPervisor ma and P tem Universal Service iciencY exShare interlibrary loan sYs loan activities. SuP pGLG and T in interlibraN and fntedibrary for application for und. ived training cataloging' documentat+on lation Clerk have re~ uisitions, aintains nd one Circu for circulation, acA ervisor also ni Mso[ a ated sYste hubs, and servers. SuP ices Supe Galaxy autom and the polaris including switches, C+rculation SeN ort hardware, computers, +[hrary network suPP charges. WQRKSH~SS Supplies N Ina rnh~ E ITEM JUgTIFICATIO beriNarne I.IN Ac~OUnt Nam HIST~FtY pecreasel 1° locr YOi to 803 CircutaGan fINpNC1AL ° Request ad etFY06 pecrease) fteQuested8udget Current8 9 °/° tncr ected FY06 to FYD7 2 23°!° Name Proi~ed prof EY,penditres gudgetFY06 $17,378 ease) pctualExpeu6rtures FY06 p00°/o °I Increase (Oecr at Ceipt printer ~~~~~ ~i A~ua1 FYOg to gud9 4313110 $17 000 ~t mmst 1e 1 mpute FY06 $1 328 lation handouts an pu ers. Co rder~ Currentgndget RIP.IION filers, circa for public cameraneGO loa enditurea pY06 45 3g°!° D~eJC pVerdue ma cableeS for security ry cud s I tedibr Actual FY05 Borrower cards, sand extension y a c 817 000 nd FAX machine. HeadPhOne nd clearirng na DAD sy to 811 693 II coP1efs, Printers for staif and public computesystem. Vrdeocapds, bpOktrucks a es and s forgatlerY backup units tapes for library autoe Stperiod[caf record caririd9 drum nin9 and rema9nd2er. clea rts, periodical co ink, copy Backup and gook supPo Handouts Toner, dry 1 file boxes and keyboards. ment. rolls, Periodica mice Pads for a_v equrP evenue. mice, and fuses s are recovered as r mnnitors,bu~bs,batteries Is_ Juc,-(IFICATION ease prole~o sand mailing lobe service. Some of these exP e1e boxes, form _,, „notocopying 1 ublic intesnet access and printingces and item due dates 'i olicles, serv t Ijbrary Provides p ers of Iibra+Y p Y 2005, customefs receipts inform custom Also In F ublic access computers at the main library HIGHLIGHTS Y 2005, 45,488 persons used p uter services continues to grow In F for cAmP main library public demand s from the checked out 186,131 item 1 ,~ s i i Name Actual Expenditures FY05 _~ WORKSHEET TIFICATION LINE ITEM ,Jt)S Account NumberlName ~, HISTORY circulation GINANCIA ...- pecrease) Actual Expenditures °t, lncreas 05 to gadget p3131100 Actual FYFY06 CurrentBadgel $0 FY06 13551% pE~j'1 c mo Puters. eta Divisw~~ ~•- -Work. softWafe to facddate a/o fncreasea X06 to projected Projects Expenddures gadgetfY06 FY06 0 cpgo flardw °!o Increase tuoo, __ ReQuested FYg7 to CurrentBud9etFY06 ReQuested Gadget FYOi 0 pQ% ~mputers WORKSHEET LINE ITEM JUSTIFICATION pccou~t NumberiNartre _.. Name pctuai Expeaditures FY05 CirculaG~n °!o Increase tuc,.^ pctusl FY05 to Br F•(66 CurrentBadge FYD6 1121°!0 Actual Expenditures 03131106 _ i26 3LO and softwa~G ~~- $305. tem annual hardw?~achine maintenance` automated sYs t ~z,935. FAX 1 pis Galaxy men --emeots or_$3,64 copy equip Protected Expeaddures pY06~ °I° Increase l°°"•-- I ProjectedFNOf~to ~ntenarw~ - 414. postage Meter rental-$ ReQuested Budget FY01_.~ °t° increase t°°°. -to ~ i ReQUastedA~~FV06 _4.76°/° -1.59°!° nd repairs fo' lease a9feement~aff and public andlor for various Maintena nd nraintenanGe Repairs a and P acs,,,,,.. are ublic P b maintenance a9re not revered Y er re9istrahon an reements and JUSTIFICATION d eusto b mantenance ag ~j ublic access catalogs an Veted Y ariry overdoes. t in9~ p ublic. Prirders are not rA cata~a and p s of customer notices, Prrm including. ac4urs"lions, rnailin9 modulement that is heavily used by volume of ~ all system a large 4 aintains for eQu" Postage meter handles ~ Polaris Galaxy cOn~e ai( and maintenance eded. rred FAX Prove acces CosePr" ~ contracts Pr ar,drePn. individually, s ne sand maintained HTS rioters and diskette iers, ptw rams, HIGHLIG~side the library GoP are pro9 anon from the Internet, so anon via the Internet• inside or ble to access and Print inform ss Personal accountom rm re a ble to customers are a enerate brarY revenue. Cust ers a i anon and 9 t inform WpR-{SNEET 306 Special Services JUSTIFICATIpN berlName LINE ITEN~ Account Num HISTORY W° Increase tDecrease) 803 Circulation FINANCIAL ReyuestedFY07to pecrease) RequestedBud9et Current BudgetFY06 pivislonName °IolncreCtedFY06to Fyp7 Prole Prot 28.D2°t° Expenditures gud9etFY06 $3600 pecrease) pctualExpand'dures FY06 °/, Increase ( 03131106 113.37% help to Actual FY05 to Bud9~ $6 000 temp°rary t Current Budget FY06 $5,532 $600, Fees to hire tt pctualExPendilures fvae 1.11°J° pESCRIRTION FY05 $2 612 hotocoPYin9 char9eS and lost item charges: ~ charges, P t $1 376 ing antl handlio9 loan service, including shipP turnover: $3,000. related to interlibrary pees d staff 'illnesses and ent an rpver for unexpeCte and lost item replacem ust be when the TION ing, handling, GOPyin9 loyslaffes has been ~USTIFIGA CostsforshipP Circulation Division emp eeCO loan items• eek (59 hours) aemPloYees Temporary fees for interlibrary en daYVe( a with temporaN e handling and photocopy n to the Public se is ope ust be cA 4 ers char9 revenue. Library or turnover m F Some out-of-state and private Iceond a library illness, emergencies from customers, be m19 es due to Unexpected staff shorta9 customer S recovered 030 items for library libraN is open obtained 3, c~'r.20 per h°ur. ...r_ul_IGHTS _ cv a005, the library req are to a a,rzoos 9.33 AM CITY OF KERRVILLE DIVISION BUDGET WORKSHEET FY07 DEPARTMENT Library DIVISION NAME Technical Services DIVISION NUMBER 65-804 %INCREASE ACTUAL CURRENT ACTUAL PROJECTED REOUESTED REQUESTED ACCT. EXPENDITURES BUDGET EXPENDITURES EXPENDITURES BUDGET FY07 TO NO. ACCOUNT NAME FY05 FY06 3/31/200fi FY06 FY07 BUDGET FY06 PERSONNEL SERVICES 001 Salaries and Wages 79,656 91,498 45,834 91,498 91,236 -0.29% 004 Longevity 2,424 2,520 2,520 2,520 2,616 3.81% 005 Social Security 6,595 7,192 3,464 7,192 7,180 -0.17% 006 Retirement 11,719 12,204 6,274 12,204 12,182 -0.18% 007 Group Insurance 14,356 20,434 9,697 20,434 22,477 10.00% 010 Professional Development 0 500 0 100 500 0.00% Total Personnel Services 114,750 134,348 67,790 133,948 136,191 1.37 SUPPLIES AND MATERIALS 101 Office Supplies 0 0 0 0 0 0.00% 108 Other Supplies 7 181 7 400 4 507 7 400 8 260 11.62 Total Supplies and Materials 7,181 7.400 4,507 7,400 8,260 11.62% MAINTENANCE AND REPAIRS 205 Office Equipment Maintenance 0 100 0 100 100 0.00% Total Maintenance and Repairs 0 100 0 100 100 0.00% MISCELLANEOUS SERVICES 306 Special Services 4 553 2 600 379 2 600 2 350 -9.62% Total Miscellaneous Services 4.553 2,600 379 2,600 2,350 -9.62% CAPITAL OUTLAY x'12 Books and Records 98 300 10400 54 610 104 000 106 000 1.92 Total Capdal Outlay 98 300 104400 54 610 104 000 106400 1.92% DIVISION TOTALS 224,783 248,448 127,286 248,048 252,901 1.79% terials (books, videos LibraN onsibility of th pEPA'~TMENT ~ • ervices of libraryso the resP ION -Technical 65.304 and preparation p1Vls 1J-"~pER ` in9~ catalog (database) is a pIVIS1ON N caThe online Wal of acquisition. the Withdra pESCRIpT1ON: ordering, ROMs)• , status current• ed materials aerdform a multitude of pIVIS1ON DVDs, Gps and GD_ keeP~ng coordinates the air of damag Who P This division files, descnpt1On records and through the reP • 20+ volunteers vertical eryises book cassette rnakmg accurate of the collection head sup including division' Division accounts, oversees the maerseded or obsolete. all library This division air, lost, sup and Paying s beyond rep monitoring, item th1S d;vis~on- tt1n9 up, maintaining s tasks in onsible for se are vend This division is also resp & computer softW Lion agents, APPROVED publishers, subscrip SITIONS SALARY PERSONNEL gCHEpULE: NUMBER OF BUD FY EDF ~ FY GRADE FY 06 07 03 04 05 1 24 1 1 54 EMPLOYEE TITLE 1 1 1 1 52 1 1 1 1 eryisor 1 ~ 1 ices SuP 1 3 TechnicTe hncian 3 3 Library Glerk 3 3 0 0 pccount~ng 0 0 TIME POSITIONS 0 TOTAL FUL T TIME POSITION TOTAL PAR C,ES: FYp7 STAFFING GRAN DIVISION PERFORMANCE MEASURES Actual Actual Actual Actual Projected Projected 2002 2003 2004 2005 2006 2007 Ordering 3,374 3,065 3,972 4,766 4,500 4,600 Invoices Paid 1,312 1,153 1,220 1,273 1,200 1,300 Requisitions Processed 852 699 743 757 750 760 Cataloging 7,769 8,027 8,180 7,841 7,700 8,000 Database Corrections 470 460 464 608 650 600 Repairing 1,329 1,617 1,213 1,366 1, 500 1,400 Withdrawing 2,600 1,854 2,321 4,477 4,500 4,000 Telephone Contacts 6,967 6,723 6,963 6,673 6,500 6,600 WORKSHEET gTIFICATION LINE ITEM ~~ Account N~mpedNap`e ces HISTORY TechrircalServl FINANCIA-- e oje~d P %lncrease tom`°.- projectedFYOfito Division Nam r ExpendiWres gudgetFYO6 pecreasel Increase t , t nditures FY06 Actual ExPe .80 00°I° i t0 to Budge tualFY 03131106 $100 'dures 4 ~p6 Ac Curtentgud9et Y06 ° ~ D CRIPTION 1 pclual Expend p p.00 !0 ES FY05 $500 four emPloYeeS' g0 user classes for d comp a° . _....,,h workshops ~~uire °!o Increase t~~°' _` R~uestedF BtFY06 ReyuestedBud9~ CurrentBudg FYOT p.00°/~. 4 LINE ITEM JUSTIFICATION WORKSHEE i Division Name 804 Technical services Account Number/Name 108 other supplies FINANCIAL HISTORY Increase (Decrease) Projected % Increase (Decrease) °!°Increase Decrease) Actual Expenditures Current Budget Actual FY05 to Budget Actual Expenditures Expenditures Projected FY06 to Requested Budget FY07 Requested FY07 to Current BudgetFY06 FY05 FY06 FY06 03131106 FY06 BudgetFY06 $7,181 $7,400 3.05% $4,507 $7,400 0.00% $8,260 11.62% DESCRIPTION Barcodes: $1,000. Book Covers: $2,600. Catalog Cards: $100. Labels: $500. Mending Supplies and Tapes: $660. Printing: $300. Security Strips: $1,600. A-V containers: $1,500. JUSTIFICATION In order to get maximum service out of all library materials. These supplies preserve, protect and identify every part of the library collection. An average of 600 new 98. A-V erback Book--$2 89 Pa $0 k t . p . . e -- items are added each month. Average processing costs have increased and currently stand at: Hardback Book with jac Materials--$10.50. HIGHLIGHTS R-,CSNEET mentMaintenance TION WO ~ ~ugTIFICA 205 OniceEquiP LINE ITE eriNarrre umb Account N L HISTORY ~t°Increase lp~reasel ices NCIA ReQuestedFY07to fi0d 7echnicalSeN FINA et atFY06 pecrease) Requ~tedBud9 Ourrent6ud9 acted °t° Increase 1 FV06 to FY07 p 00°I° rision Name pro'1 Prole Expenditures gudgetFY06 $100 peCreas~) Actual Expenditures FY06 000% °IolncreasO5lopud9et p3~31106 X100 Cunen16ud9et ActualF ~Y06 $ DESCRIPTION enditures FYp6 0,00°!° Actual ExYP05 $100 $0 air one electric tYPewriter maintain, or rep Gears, JUSTIFICATION terial labels require use of atYf~Writer Some IibraN ma HIGHLIGHTS 1 TION WORKSHEET TIFICA ass Special services LINE ITEM JUS umberlName Account N IAI-HISTORY °t° Increase (Decrease} ss47echnicalSeMCes FINANC uestedFY07to pecrease} Requested Budget Re4 etFY06 pjV15ionName protected °/°IncreasedFY06to CunentBudg project FYOi Expenditures BudgetFY06 _g 62°/° pecrease) anditures Fy06 $2,350 °1° Increase l et Actual Exp 0.00°!° Actual FY05 to Budg 03131106 $2 X600 Current6udget Fy66 $379 1000. ActualExpenditures Fy05 rvices: $ FY05 '42'89°f0 DESCRIPTION employee se $2 600 ice: $1 000. TemporaN $4,553 $350. Microfilm SeN er book & $12.00 per periodical volume): SeNice (at $9.00 P Bindery for better storage and and into volumes Times JUSTIFICATION of the Kerrville ~ the event of of the ~~ Periodicals ar ~1~rohlming ice levels in lace, at a fraction and genealogy feSearch. d to maintain sere for local history are u ssible to rep orary employees ensive or imtp°preserve them Temp ` that would b? ~ io the bindery urce for local history. extends the life of items is are Seroviding a valuable resa Binding Some local manuscni he city, p or other events. organization. only archival copy emergencies, morn acted staff shortages due to illness, unexp fI1GHL-IGHT$ WORKSHEET t_INE -TEN~ 3USTlF1CATlON account Number) Technical S Division Name 1 ~I ~i p~ual Expenditures FY05 ~gg,300 _ __ti..co of library t t of0 increase t~°`~ t Budget Actual F FY06 F Curreu FY06 5.60% ~ Projected ~., "_- ^/° Incre ~ted FY06 to proje Expenditures gudgetFY06 pctualExpenditures FYD6 0 00% 03131106 $104 000 , 854,610 _.,.~r ''~~~ aterialsm~,,,.,..,-_ ear. and replacing worn or dated m r the current fi ubli ydem items will no longer be available aftThere is hi h ions by adding new System n foundatwns' iGe of library cpl~ct glamo Area library iDoux and Peterso H4IGHTS books. Subsidy from ived from the Ca HttG _,.tio ~60,D00 rece gooks ands Requested gadget FY07 _ °!o Increase lei"'""` Requested FYOi to .cVa ~ 92°!0 g°(° for aou~a~e~ials would rites have increaseet for iibrary The FY 05-06 bud9 ,:,..~N materials in all collection Revised 10-05-05 r ~~ PUBLIC PARTICIPATION FORM C~ FOR KERR COUNTY COMIVIISSIONERS' COURT Instructions: Fill out all appropriate blanks. Please print or write legibly. Present to the County Clerk prior to the time that the Agenda Item (or Items) you wish to address are discussed. If you are handing out any terial or documents to the Court, please make sure you have one eztra for the Clerk to e ~ re that one ' t into the record. Name: 2 ~ - 'A Address: ~" '~- ~ ~ ` ~5 Telephone: ~ ~l ~ ' ~ ~ ~ ~-' Place of Employment: ~ t" i_(' Employment Telephone: Do you represent any particular group or organization? Yes ~ No If you represent a group or organization, please state the name, address and telephone number of such group or organization. f' Pt~'N~ S ~!5 r~ ~~~~~ Z>5rs~`~R~dt ~-I~~(z41L~ ~'-s ~,~ Wlrich agenda Item (or Items} do you wish to address? 1'-' ~ ~ l~/1 ~.1 In general, are you for or against such Agenda Item (or Items)? For A~gain~ Signature NOTE: This Public Participation Form must be presented to thq~County Clerk prior to the time the agenda item(s) are discussed. Once you reach the sodium, please state your name and who/what you represent clearly for the court reporter to accurately record who you are.