~1ICO~ (. ~~
J . ~ COMMISSIONERS' COURT AGENDA REOUEST
PLEASE FURNISH ONE ORIGINAL AND TEN COPIES OF THIS
REOUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT.
MADE BY: Pat Tinley
MEETING DATE: July 10, 2006
OFFICE: County Judge
TIME PREFERRED:
SUBJECT: Consider and discuss County Treasurer's notification that her office will
discontinue human resources functions as of August 1, 2006; obtain clarification from
Treasurer of what functions or activities comprise or fall under "human resource
function"; obtain clarification from Treasurer of the specific duties or functions which aze
cunently being performed outside of her office and which she believes are required by
law to be performed by her office and should be returned to her office; Consider and
discuss adequacy of staffing and resources provided to County Treasurers' office and its
performance.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: County Judge
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
Meetings. Your cooperation will be appreciated and contribute towazds your request being
addressed at the eazliest opportunity. See Agenda Request Rules Adopted by Commissioners'
Court.
MEMO
TO: County Judge Pat Tinley, Cormissioner Baldwin, Commissioner
Williams, Commissioner Letz, Commissioner Nicholson, County Attorney
Rex Emerson
FROM: Barbara Nemec, County Treasure
DATE: June 12, 2006
RE: Constitutional Duties
"Over Ytre past sixteen years my office has been pertonning, in addition to my constitutional
duties, the human resources duties for the County. Sixteen years ago we had just over one
hundred (100) employees and I had one full-time empbyee. Today, the County employs over
three hundred (300) individuals and I have one part-time employee. In addition, the number of
services provided to each employee has also increased over the years.
Working with and for our employees has been a source of great pride and fulfillment for me.
Our employees are the backbone of our county government and are truly dedicated public
servants.
Unfortunately, we have reached a situation where my office does not have the staff or the
resources to perform twfh the Treasurer's constitutional duties and the human resources function.
Because human resources, and all that entaits, are not part of my constitutional duties, it is time
to realign the Treasurer's office duties with the Texas constitution. Therefore, please attow this to
serve as my formal notice that, effective August 1, 2006, the Treasurer's office will no bnger
provide the human resource function for Kerr County.
Furthermore, at this time, there are duties listed as constitutional duties of the Treasurer's
office being perfonned in other departments. As part of this realignment, I am asking that those
duties be returned to the Treasurer's office where they properly belong. I will be happy to work
closely with the County Attorney and anyone else you designate to identify those duties and
make a smooth transition.
Again, it has been my pleasure and privilege to work with and for our employees -they are a
great bunch of hard-working folks. I will do whatever I cen to make this transition a smooth one
for their benefit."
DRAFT
Human Resources Officer
Responsibilities
EMPLOYMENTS
- Conduct new-hire orientation
- Complete I-9 and W-4 Forms
- Complete insurance enrolhents
- Advise supervisors on recruiting
PERSONNEL ACTIONS
- Maintain Step/Grade Schedule
- Maintain Position Schedule
- Enter personnel actions into the system
- Handle employment verification
EMPLOYEE INSURANCE
- Coordinate plans with carriers and agent
- Reconcile premiums
- Assist employees with change forms
- Assist employees with COBRA enrollments
- Assist supervisors with Unemployment Comp claims
- Prepare reports to carriers
PERSONNEL FILES
- Maintain Personnel Files ~ ~ i-~
- Act as HIPPA Officer ~~
- Prepare EEO Reports
PERSONNEL POLICY
- Maintain Personnel Policy Manual
- Assist supervisors with Worker's Comp claims
- Maintain Position Descriptions
- Advise supervisors on grade classifications
- Advise supervisors on discipline and discharge matters
- Advise supervisors on employee claims
- Advise Commissioners' Court on compensation matters
PAYROLL
- Advise supervisors on data entry
- Coordinate with the IT Coordinator and the systems provider
- Provide with-holding data to the County Treasurer
- Prepare reports to the State Employee Retirement Fund
- Prepare IRS reports
GENERAL
- Advise Commissioners' Court on all Human Resource Management issues
- Conduct studies and surveys
- Act as Employee Advocate
- Provide back-up for the Court Coordinator
- Coordinate Supervisory Training