ORDER NO. 29945
2007 KERR EMERGENCY 911 NETWORK BUDGET
Came to be heard this the 25th day of September, 2006, with a motion made
by Commissioner Nicholson, seconded by Commissioner Letz. The Court
unanimously approved by vote of 4-0-0 to:
Approve the 2007 Kerr Emergency 911 Network Budget as submitted.
(~ a COMMISSIONERS' COURT AGENDA REOUEST a~ / / 5
PLEASE FURNISH ONE ORIGINAL AND TEN COPIES OF THIS
REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT.
MADE BY: William E. Amerine
MEETING DATE: 25 September 2006
OFFICE: Kerr Emergency 911 Network
TIME PREFERRED: 9:15 a.m.
SUBJECT: 2007 Kerr Emergency 911 Network Budget Presentation/Approval
EXECUTNE SESSION REQUESTED: (PLEASE STATE REASON) No
NAME OF PERSON ADDRESSING THE COURT:
William E. Amerine, Executive Director
Ken Emergency 911 Network
ESTIMATED LENGTH OF PRESENTATION: 15 Minutes
IF PERSONNEL MATTER -NAME OF EMPLOYEE: N/A
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECENED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
Meetings. Your cooperation will be appreciated and contribute towards your request being
addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners'
Court.

Subject: Proposed 2007 Budget
August 31, 2006
1. Net Income 2007: $339,783.00 based on an overall decrease of 6.7% over 2006's
income. The decrease in revenue can be attributed to our proposed 9-1-1 surchazge
reduction (6 to 5.25%) and a reduction in traditional wireline telephone customers.
2. 200 Payroll expenses
a. 210: Salaries. Salaries received COLA increases averaging 2.57% in the 2007
budget. The office manager and GIS/address coordinator will receive salary
increases. Executive Director has opted to receive an additional week of paid
vacation instead of a COLA increase to his salary.
Overall this line item decreased from $110,800.00 budgeted in 2006 to
._ $97,300.00 proposed in 2007. The GIS/address coordinator is only funded for the
first six months of 2007. This is the largest contributing factor in this decrease.
b. 211: Overtime Wages. Decreased from $1,410.00 budgeted in 2006 to $1,000.00
(translates to less than 60 overtime hours) proposed in 2007. Based 2006 work-
load experience and 2007 work-load projections, the amount proposed will be
sufficient to cover 2007 overtime contingencies.
c. 212: Payroll Taxes: A small decrease reflected in the 2007 budget based on the
overall salary overhead mentioned above.
d. 213: Medical Insurance Expenses: Overall decrease in this line item: Two and
one half FTEs vs. three FTEs. A twenty percent increase in medical insurance
premiums is factored into the 2007 figures.
e. 214: TCDRS Expense Company (Retirement Plan/Benefit): A small decrease
reflected in the 2007 budget based on staff change mentioned above.
215: TCDRS OTLI (Optional Term Life Insurance Benefit): This is an optional
term life insurance benefit for all employees. The amount is the total expense for
all employees for 2007.
g. 220: Contract Labor: A small decrease from $1,150.00 budgeted in 2006 to
°"' $920.00 (translates into 80 contract labor hours) proposed in 2007.
h. 225: Texas Workforce Commission (Unemployment Insurance). Decreased to
reflect actual costs from past budgets.
i. 230: Excess vacation payout. Line item allows for excess vacation payout at the
end of 2007 if and only if the district's workload prevents employees from using
their allotted vacation time. This is a contingency item. District policy will
typically manage vacation so that it is used and not banked year-to-yeaz.
3. 300 Operations (PSAP)
a. 310: PSAP Floor Space Lease. This line item was called "Communications Ops"
and was based on a standing contract between the City of Kerrville and Kerr 9-1-
1. This contract was renegotiated in 2006 to cover floor space lease and utility
reimbursement only (Item decreased from $18,000.00 in 2006 to $6,000.00 in
2007.)
b. 315: 9-1-1 Call Taker Training: New line item for 2007. This line item allocates
$9,000.00 for all associated 9-1-1 call taker training. Dispatcher training will be
funded as requested and required to certify new dispatchers.
c. 320: Wireless Phase I. We have not implement Phase One in 2006 as planned.
Therefore this line item is carried over from 2006. Expected provider charges
from Sprint, Nextel, Verizon, Cellular One and Five Star Wireless. All five
«~-- carriers use a different cost recovery methodology for determining this charge.
Pending significant technology advances and until which time the FCC & CSEC
change funding methods for this service, Kerr 9-1-1 can expect to have this
annual overhead each yeaz beyond 2007.
d. 325: Wueless Phase I Trunks. New line item for 2007. This expense was
unbundled from line item 320 to better show provider cost recovery expenses
versus Phase I circuit expenses.
e. 330: Wireless Phase II. We have not implement Phase Two in 2006 as planned.
Therefore this line item is carried over from 2006. Administratively moved from
2005 budget line item 380: Intrudo -Phase II Wireless. All current wireless
carrier one-time non-recurring Phase II fees have already been paid. This fee
covers a phase II service contract with Intrado. This amount includes a monthly
reoccurring fee of $1,000.00.
f. 340: Windstream DB/MSAG Tariff. Valor/Windstream did not implement this
tariff in 2006 as expected however they have filed and received approval for this
tariff from the PUC. This tariff will cover the DB/MSAG validation service
Valor/Windstream performs on their data prior to sending it to our local PSAP
database. The monthly recurring fee is based on a 6.6 cent charge per active
"9-1-1 capable" phone line.
g. 350: PSAP Trunk Charges. This line item was called "Service Provider Chazges"
in previous budgets. The line item name change better reflects what these
expenses are. Decreased to better reflect actual costs from past budgets. This line
item addresses all telephony cost associated with the 9-1-1 PSAP operation.
h. 355: Language Line. Based on per-use-charges. No change in proposed 2007
budget.
i. 360: Pager Service. This line items covers the expense for 2 administrative
24x7x365 PSAP support pagers used by Ken 9-1-1 staff members.
370: PSAP Repairs & Maintenance. No change. Most, if not all, PSAP repairs
will be covered under the warrantees associated with our new PSAP equipment.
4. 400 Direct Services
a. 410: Office Supplies: Based on usage trends this line item has been decreased by
$2,000.00 for 2007.
b. 412: Office Equipment and Repairs: No change.
c. 420: Liability Insurance: Based on actual premiums paid in 2006 this line item
has decreased by $1,000.00 in 2007.
d. 430: Professional Development: A decrease from $1,500.00 to $1,000.00 in
2007. Forecasted usage; System Administrator training for 1 staff member, ENP
training, and book-keeping refreshers for office manager.
e. 440: Rent: Three percent increase forecasted.
f. 450: Professional Fees: A small decrease for 2007. Items included in this line-
item are legal, audit, accounting & CPA fees.
g. 460: Postage & Delivery: Based on usage trends this line item has been
decreased by $250.00 for 2007.
h. 470: Mileage Reimbursement: Was "Vehicle Expenses" in previous budgets.
This line item is used to reimburse employees for mileage when they use their
private vehicles for Kerr 9-1-1 business.
i. 490: Bank Service Charges: No Change.
5. 500 Miscellaneous
a. 510: Awards & Honorariums. No change.
b. 520: Dues & Subscriptions. Slight increase in 2007.
c. 530: Public Education & Advertising: Slight decrease in 2007.
d. 550: Telecommunications: No change. Costs associated with KPD, SO, Kerr
County, DPS and Kerr 9-1-1 administrative telephony services.
e. 560: Sundry: No change.
f. 570: Texas 9-1-1 Alliance Meetings: A slight increase in 2007.
6. 600: Discretionary Communications:
a. 610: VFD Pager Services. No change.
b. 620: VF'D Radio Repeater Services. No Change.
7, 700: PSAP Equipment Replacement:
«- a. 710: Monthly operating funds transfers to capital funds account. Intent: Build
cash reserves for PSAP equipment upgrade in 2011.
Capital Considerations: The capital cash account will have a balance in excess of $195,000.00 at
the end of 2006 from nominal interest, scheduled PSAP Equipment Replacement transfers and
excess operating fund transfers. Final PSAP upgrade costs came in 2.8% under budget.
Additionally this package includes a 2007 capital budget for your review and approval. This
budget includes all income and expenses associated with this account. The primary source of
revenue is from "planned" operating funds transfers, 9-1-1 sign sales cost-recovery, and surplus
equipment disposal.
9-1-1 Emergency Service Fee:
The Texas Health and Safety Code -Chapter 772.314 (d): The board shall set the amount of the
fee each year as part of the amzual budget.
For the 2007 budget, Kerr 9-1-1 has propose a reduction of current 9-1-1 Emergency
Service Fee to 5.25% of the basic rate for phone service.
This 9-1-1 surcharge change reduces Kerr 9-1-1 rate-payer's tax liability by 12.5% or
$26,754.71.
This reduction is required by the Texas Health and Safety Code 772.314 (e): In imposing the
fee, the board shall attempt to match the district's revenue to its operating expenditures and to
provide reasonable reserves for contingencies and for the purchase and installation of 9-I-1
emergency service equipment. If the revenue generated by the fee exceeds the amount of money
needed to fund the district, the board by resolution shall reduce the rate of the fee to an amount
adequate to fund the district or suspend the imposition of the fee.
Accomplishments in 2006:
1. PSAP Upgrade (all CPE, UPS, telephony equipment and software). Total cost to 9-1-1
public funds $192,231.62.
-° 2. Established interlocal agreements with all service jurisdictions for the maintenance of the
physical addressing system.
3. Accomplished all perquisite tasks necessary to initiate PHASE I & II Enhanced Wireless
9-1-1 Service.
4. Accomplished all perquisite tasks necessary to provide basic 9-1-1 capability to non-
traditional telephony users (Vo1P telephone service).
5. Continued efforts to cut costs and save funds toward capital improvements for the 9-1-1
Network.
Vision for 2007:
i. Complete Ken 9-1-1 MSAG, landline and wireless ESNs for PSAP and distribute MSAG
to LECs.
2. Complete Wireless Phase I Rc II Upgrades.
3. Enhanced current Mapped ALI capability.
4. Enhance 9-1-1 WEB Site Convent.
5. Continued 9-1-1 sign sales.
6. Enhanced 9-1-1 public education.
Conclusions & Recommendations:
The 2007 proposal is anon-deficit balanced budget that reduces citizens' 9-1-1 surcharge
(TA7~ rate by 12.5%.
2. This budget more than adequately addresses the expected operating needs of our district
and allows for all cost as we progress towards phase I & II wireless compliance.
3. Our district's vision and public-funds stewardship is based firmly in the state and local
government codes, guided by conservative spending and liberal savings policies.
4. Approve budget as proposed.
Respectfully submitted by,
~,~,L ~-e~v_2/~,~~~e-
Bill Amerine
Executive Director, Kerr Emergency 9-1-1 Network
Kerr Emergency 911 Network
2007 Opr. Budget -Proposed
100-
101-Local811 Service
225,700.00	230,038.49	187,283.00	(42755.49)	-18.59%
135,455.00	138, 052.77	140,000.00	1947.23	1.41
0.00	0.00	1,000.00		
3,845.00	3,918.82	11,500.00	7581.18	193.48°k
0.00				
0.00				
0.00				
0.00				
365,000.00	372,010.08	339,783.00	(32227.08)	-8.66%
			0.00	
365,000.00	372,010.08	339,783.00	(32227.08)	-8.66%
Total 100 • Revenue
200 • Payroll Expense
105-Wireless Emergency Income
110 - VoIP Service Fees
120-Interest Income
130 -Misc. Revenue
140 -Reimbursements
0812005 District Vehicle Sale
1012005 Surplus Properly Sale
210 • Salary
211 •OverOme Wages
212 • Payroll Taxes
213 • Medical Insurance Expense
214 •TCDRS Expense Company
215 -TCDRS ORI
220 • Contract Labor
225 • Texas Workforce Commission
230 -Excess Vacation Payout
235 -Prorated Hourly Salary Increase
Total 200 • Payroll Expense
300 •Operetions (PSAP)
310 •PSAP Floor Space Lease
315 - 911 Calt Taker Training
320 -Wireless Phase I
131,800.00	110,800.00	(13500.00)	-12.18%
2,080.00	1,410.00	(410.00)	-29.08°~
10,600.00	8,747.00	(1065.74)	-12.18°!°
19,650.72	15,421.32	(1285.14)	-8.33°h
9,226.00	7,707.35	(896.35)	-11.63°~
197.70	296.55	(111.68)	-37.66%
1,760.00	1,150.00	(230.00)	-20.00°k
500.00	500.00	(150.00)	-30.00%
1,082.00	500.00	0.00	0.00%
0.00			
176,896.42	146,532.21	(17648.91)	-12.04%
36,000.00	18,000.00	(12000.00)	-66.67%
0.00			
0.00	54,000.00	0.00	0.00%
8/31/2006
Tota1300 • Operations (PSAP)
400 • Direct Services
Total 400 • Direct Services
500 • Miscellaneous
Tota1500 • Miscellaneous
600 -Discretionary Communications
Kerr Emergency 911 Network
2007 Opr. Budget -Proposed
325 -Wireless Phase 1 Trunks
330 -Wireless Phase II - Intredo
340 - Windstream DBlMSAG Tariff
350 - PSAP Truck Charges
355 • Language Line
360 -Pager Service
370 • PSAP Repairs 8 Maintenance
410.OfOce Supplies
412.Office Equipment & Repairs
420 • Liability Insurance
430 • Professional Development
440 • Rent
460 • Professional Fees
460 • Postage & Delivery
470 • Mileage Reimbursement
480 • Bank Service Charges
510 • Awards & Honorariums
520 • Dues & Subscrfptions
530 • Public Education & Advertising
550 • Telecommunications
560•Sundry
570 -Texas 911 Alliance Meetings
610 • VFD Pager Service
620 • VPD Radio Repeater Service
8/31l2n~6
1
0.00
12,400.00
0.00
28,800.00
500.00
32.00
81,732.00
2,500.00
2,500.00
4,000.00
3,000.00
15,000.00
9,000.00
500.00
500.00
40.00
37,040.00
100.00
400.00
1,500.00
10,000.00
2,500.00
1,200.00
15,7D0.00
3,500.00
24,000.00
12,000.00
28,800.00
500.00
32.00
1,000.00
138,332.00
3,000.00
1,500.00
4,000.00
1,500.00
17,304.00
10,000.flO
750.00
0.00
38,094.00
100.00
40000
3,830.00
1,000.00
1,500.00
16,830.00
(12000.00) -50.00%
5700.00 47.50%
(4800.00) -16.67%
0.00 0.00%
292.00 912.50°~
0.00 0.00%
(9808.D0) -7.09%
(2000.00)	X6.67%
0.00	0.00%
(1000.OOJ	-25.00°
(500.00)	-33.33°
781.00	4.51%
(1000.00)	-10.00%
(250.00)	-33.33%
500.00	
0.00	0.00%
(3469.00)	-9.11 %
0.00	0.00%
100.00	25.00°~
(1830.00)	-47.78°h
0.00	0.00%
0.00	0.00%
440.00	29.33%
(1290.00)	-7.86%
Kerr Emergency 91~~ o~se
o.~ o.oo°b
2007 OPr• gadget'
`~
8131120
E
Capital Expenses - 800
Total Capital Expense - 800
Capital Income - 900
Total Capital Income -900
Kart Emergency 911 Network
2007 Cap. Budget Worksheet
Proposed
801 - NRC's for Phase One Wireless
803 -Office Computer Upgrade
804 -Sign Materials
901 -Sign Sales (Recovery)
902 -Equipment Replacement Fund Trensf®rs
903 -Surplus Equipment Sales
2007 Starting Capital Balance
(Est.)
2007 Net Capitat Expenses
2007 Net Capital Income
Projected End-of-2007 Capital Balance

$15,500.00
$10,000.00
$2,500.00
$28,000.00
$2,000.00
$20,000.00
$500.00
522,500.00
$196,154.77
528,000.00
522,500.00
$190,654.77
Non-Retuning Charges for setting up
Phase I Wireless Service
Upgrade Office Workstations and
Server
Sgn Blanks and Vmyl
90Wo Recovery
tt is likely vre'll trensfer additional
surplus opereting funds before EOY.
OfficeIPSAP Surplus Assests
i
i