ORDER NO. 29971 KERRVILLE SOUTH WASTEWATER PROJECT Came to be heard this the 10th day of October, 2006, with a motion made by Commissioner Williams, seconded by Commissioner Baldwin. The Court unanimously approved by vote of 3-0-0 to: Proceed with authorizing the GrantWorks staff, on behalf of Kerr County, to make application for the Phase IV $500,000 Grant. ~,~ ~9~`71 COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT. MADE BY: Commissioner Williams MEETING DATE: October 10, 2006 OFFICE: Precinct 2 g~3o TIME PREFERRED: SAS a.m. SUBJECT: (Please be specific). Consider, discuss and take appropriate action on any matters that may arise from progess report on Kerrville South Wastewater Project. Also approve filing a new Colonias application for $500,000 to fund remaining Phase IV of Kerrville South Wastewater Project. EXECUTIVE SESSION REQUESTED: NAME OF PERSON(S) ADDRESSING THE COURT: Commissioners Williams, Regan Lenehan, Eric Hartzell GrantWorks ESTIMATED LENGTH OF PRESENTATION: 15 minutes. IF PERSONNEL MATTER-NAME OF EMPLOYEE: Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Court's forma) consideration and action at time of Court meetings. Your cooperation is appreciated and contributes towazd your request being addressed at the eazliest opportunity. See Agenda Request Rule adopted by Commissioners Court. Page 1 of l Kerr Countv Judge/Commissioners' Court From: "Regan Lenehan" To: "Bill Williams" ; "Bill Williams" ; Sent: Wednesday, October 04, 2006 9:57 AM Attach: 100406 CommissionersCourt Memo.doc; 100406_CommissionersCtBudget.xls; 100406 CommissionersCourt Memo 2007ColoniaApp.doc Subject: Commissioners Court Update Hi all, I just got off the phone with Rubio Construction, so I wanted to incorporate their information into the update. To date, they have hooked up all eligible homes w/i the project area. I still do not have an invoice from them, so the information I am sending you is my best guess at what they will submit, but according to my estimate, the grant and match budgets have sufficient funds to hook up the 81 eligile homes (including all City of Kerrville fees) and mitigate all septic tanks (43 total) on Loyal Valley Rd. (See attached memo and budget) If you have any questions, please feel free to give me a call: 512 420 0303. Thank you for your assistance! Best regards, Regan 10/4/2006 Memorandum To: Commissioner Bill Williams, Kerr County Commissioners Court CC: From: Regan Lenehan, GrantWorks, Inc. Date: 10/4/2006 Re: Kerrville South projects: TCDP Contact Numbers: 722411, 723095, 72444 Project Status Update • As of 9/1/06 the UGRA and the City of Kerrville received 81 completed applications for sewer service in the Kerrville South project area • At this time, barring any unforeseen expenses or change orders, it appears that the County has sufficient funds in the Grant + matching funds project budgets to cover expenses associated with hooking up the 81 homes to the Sewer System (See attached budget breakdown) • As of 10/4/06, the construction contractor, Rubio Construction, has hooked up 81 homes to the City of Kerrville wastewater system • The final phase of the project will be septic mitigation • At this time, it does not appear that the grant + matching funds budgets will cover septic mitigation for all 81 homes in the project area. • Therefore, the County proposes to send its Environmental Health inspector to evaluate all septic tanks within the project area and create a list of the highest priorities for mitigation. Currently, the homes located on Loyal Valley Rd are the highest priorities for septic mitigation due to their proximity to the Creek. • To date the project includes 43 homes on Loyal Valley Rd. • As of 10/4/06, it appears that the grant and match budget has sufficient funds to hook up 81 homes to the Kerrville wastewater system, including all required City of Kerrville fees, and mitigate 43 septic systems on Loyal Valley Rd. See attached budget breakdown. Project Anticipated Budget l~ °f 10131461 Kerrville Sauth Remaining Grant R~ $105,141:77 $147,843 00 Activities 43 septics) $45A50 00 $eWer (100 Yak lines) use connections, n„~ae Properties (81 h c~r18.034.n ~~ Tota{ Remaining Wlatctr 7'unds ~mainin9 123,341.7 $18,200.00 $147,843 $10,000.00 $55,050. $28 20000 $328,23 Ondin9 Differs., nce $60 905. r a '"" 5 224.00 $193,067. ~ $ 3 500 O( $21,550. ^~ _aa2.525 a Fees Memorandum To: Commissioner Bill Williams, Kerr County Commissioners Court CC: From: Regan Lenehan, GrantWorks, Inc. Date: 10/4/2006 Re: Brief Summary of 2007 Colonia Grant Program Possible Kerr County Project • Grant: $500,000: Office of Rural Community Affairs, Texas Community Development Block Grant program • Match: $25,000: Matching funds can be cash or in-kind services. • Possible Project Description: Ranchero Road first-time sewer. The area is mostly comprised of duplexes and some single family along the main road immediately north of the Wood mobile home park we completed as phase 1. A new survey will be required. Application Due Date: 12/1/06