COMMISSIONERS' COURT AGENDA REOUEST
PLEASE FURNISH ONE ORIGINAL AND TEN COPIES OF THIS
REOUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT
MADE BY: Pat Tinley OFFICE: County Judge
MEETING DATE: December 11, 2006 TIME PREFERRED:
SUBJECT: Consider, discuss and take appropriate action on request by Associate Judge
Camile G. Dubose for submission by Kerr County of application for Relative/Kinship
Placement Coordinator Project under Texas Court Improvement Project Grant Program
and approval of grant agreement in connection with such project and grant program.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: County Judge
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday.
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:

All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
Meetings. Your cooperation will be appreciated and contribute towards your request being
addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners'
Court.
JUDICIAL DISTRICTS:
38th	District Court
81st	District Court
198th	District Court
216th	District Court
218th	District Court
The Honorable Pat Tinley
Kerr County Judge
700 Main St.
Kerrville, Texas 78028-5389
CAMILE G. DUBOSE
ASSOCIATE JUDGE
November 21, 2006
Re: Court Improvement Project Grant for Relative Caseworker
Dear Judge Tinley,
County Courthouse, Box 1
Uvalde, Texas 78801
Phone: (830)278-3533
Fax: (830)278-3017
Court Coordinator:
Lela Ballesteros
Enclosed please find the grant request for submission to Commissioners' Court that we
had discussed previously. The grant will fund two relative placement coordinators to
cover the ten counties covered by the Child Protection Court of South Texas. The
positions will work exclusively with family members of children who have been removed
from their homes to facilitate relative placements. The grant monies will flow through
Kerr County. All funds expended will be reimbursed through the grant, including
benefits. Matching fund will be supplied through the Kerr County Auditor's time, as well
as through my time in court supervision. The positions will be housed with Child
Protective Services, and Child Protective Services will be responsible for posting the
positions, as well as hiring and training the caseworkers. The grant covers a period of
three years. I have filled in all of the required information in the grant paperwork with
the exception of the top portion of attachment A, which will need to be filled in by you.
Please let me know if you have any questions concerning this matter, or if I can be of
further assistance. Thank you so much for your consideration.
Sincerely,
~Camile G. DuBose
Associate Judge
For OFfice Use Only
Coirtract Number:
5ubgrantee: Kerr County
Project Dates: $/1f20t16-9/30 f107
Project Name:
Texas Court Improvement Project
Grant Agreement
THE STATE OF TEXAS
THE COUNTY OF TRAVIS
THIS AGREEMENT IS MADE BY and between the Texas Court Improvement Project, hereinafter called CIP,
and Kerr County, hereinafter called the Subgrantee, and becomes effective when fully executed by both parties.
For the purpose of the agreement, the Subgrantee is designated as a(n):
^ State Agency
®Unit of Local Government
^ Other (describe):
^ Non-Profit Organization
^ Educational Institution
Project Title: RELATIVE/KINSHIP PLACEMENT COORDINATOR
Brlef Project DCSCriptiOn: Two support staff will split the case load of the Child Protection Court of
South Texas (Court), to aid in locating relative{kinship~lacements for children in sub-care as well as stabilizine
existingplacements for those children.
Grant Period: The Grant becomes effective on 8/1/2006 the date of final signature of both parties,
whichever is later, and ends on 9 3/ 0/2007 unless terminated or otherwise modified.
Maximum Amount Eligible for Reimbursement: $92,960.00.
Cost Sharing Requirement: Anon-Federal share is required at the rate of 25 percent of the total budget
(1{3 of the CIP funded amount). For example, for a project totaling $100,000, aSub-grantee must contribute
$25,000 for $75,000 of CIP grant funds requested. Funds that are eligible to be used as non-Federal share must
meet the regulatory provisions of 45 CFR 92.24, which establishes the rules for cost sharing.
In accordance with these provisions, funds eligible to be used as non-Federal share, among other things,
• must not be Federal grant funds, unless specifically allowed by Federal statute;
• must not be used to match any other Federal grant;
• must be used for costs that are otherwise allowable. The non-Federal share, whatever its nature, must be
used for assessments or the implementation of project described in this Grant Agreement;
• may originate with a third party, public or non-public; and
• maybe in-kind contributions of services, equipment, or property.
Source of Funds: CIP funds are federal funds awarded by the Department of Health & Human Services,
Administration for Children and Families, under the provisions of Section 13712 of Subchapter C, Part I of the
Omnibus Budget Reconciliation Act of 1993: Grants for State Courts, Code of Federal Domestic Assistance
Number 93.586.
The following attachments are incorporated as indicated as a part of the Grant Agreement:
^ Attachment A, Mailing Addresses
Attachment B, General Terms and Conditions
^ Attachment C, Project Description
Attachment D, Action Plan
• Attachment E, Project Budget
The signatory for the Subgrantee hereby represents and warrants that she/he is an officer of the organization for
which she/he has executed this agreemenC and that she/he has full and complete authority to enter into this
agreement on behalf of the organization. At the time the signatory for the Subgrantee signs the Grant
Agreement, she/he will sign and submit to CIP, a letter designating signature authority by position title for
grant-related documents other than the Grant Agreement or Grant Agreement amendments. These other grant-
related documents will include, but not be limited to, the following: performance reports, final performance
report and administrative evaluation report, Requests For Reimbursement (RFRs), and routine correspondence.
THE SUBGRANTEE TEXAS COURT IMPROVEMENT PROJECT
Kerr County
By
By
Carole Hurley
Director
The Honorable Pa[ Tinley Dale:
Kerr County Judge
[Name]
[Title]
Date:
Under authority of Ordinance or Resolution
Number (for local governments):
2
Attachment A
Mailing Addresses
For the purpose of this agreement, the following addresses shall be used to mail all required notices, reports,
claims, correspondence, and payments.
For Subgrantee (Project Director):
Name•
Title:
Organization: Kerr County
Address:
Phone•
Fax:
E-mail:
Note: Any change in the Subgrantee information in this Attachment A, Mailing Addresses, does not require an
amendment to the Grant Agreement. However, the Subgrantee must submit a letter with the corrected
information to CIP at the address below within 15 days of the change.
For Texas Court Improvement Project:
Name:
Title: Director, Texas Court Improvement Pro'ect
Organization: Texas Center for
Address: 1210 San Antonio Street
Phone: (512) 482-8986
Fax: (512) 469-7664
E-mail caroleh(d-yourhonoccom
Attachment B
COURT IMPROVEMENT PROJECT
GRANT AGREEMENT GENERAL TERMS AND CONDITIONS
ARTICLE 1. COMPLIANCE WITH LAWS
The Subgrantee shall comply with all federal, state, and local laws, statutes, codes, ordinances, rules and
regulations, and the orders and decrees of any courts or administrative bodies or tribunals in any matter affecting
the performance of this Agreement, including, without limitation, workers' compensation laws, minimum and
maximum salary and wage statutes and regulations, nondiscrimination laws and regulations, and licensing laws
and regulations. When required, the Subgrantee shall furnish CIP with satisfactory proof of its compliance
therewith.
ARTICLE 2. STANDARD ASSURANCES
The Subgrantee hereby assures and certifies that it will comply with the regulations, policies, guidelines, and
requirements, including; 45 CFR (Code of Federal Regulations) 92.24; 45 CFR 92.24; 45 CFR Part 93;
OMB (Office of Management and Budget) Circular A-110; OMB Circular A-87; OMB Circular A-122;
and OMB Circular A-133, as they relate to the application, acceptance, and use of federal or state funds for
this project. Also, the Subgrantee assures and certifies that:
A. It possesses legal authority to apply for the grant; and that a resolution, motion, or similar action has been
duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the
application, including all understandings and assurances contained therein, and directing and authorizing the
person identified as the official representative of the applicant to act in connection with the application and to
provide such additional information as may be required.
B. It and its subcontractors will comply with Title VI of the Civil Rights Act of 1964 (Public Law 88-352), as
amended, and in accordance with that Act, no person shall discriminate, on the grounds of race, color, sex,
national origin, age, religion, or disability.
C. It will comply with the provisions of the Hatch Political Activity Act, which limits the political activity of
employees. It will comply with the federal Fair Labor Standazds Act's minimum wage and overtime
requirements for employees performing project work.
D. It will establish safeguazds to prohibit employees from using their positions for a purpose that is or gives the
appeazance of being motivated by a desire for private gain for themselves or others, particularly those with
whom they have family, business, or other ties.
E. It will give CIP the access to and the right to examine all records, books, papers, or documents related to this
Grant Agreement.
F. It will comply with all requirements imposed by CIP concerning special requirements of law, program
requirements, and other administrative requirements.
ARTICLE 3. COMPENSATION
A. The method of payment for this Agreement will be based on actual costs incurred up to and not to exceed the
limits specified in Attachment E, Project Budget.
B. All payments will be made in accordance with Attachment E, Project Budget.
Attachment B
The Subgrantee's expenditures may exceed a budget category in the approved Project Budget without a
grant (budget) amendment, so long as the expenditure does not surpass a total of five percent (5%) per year
of the maximum amount eligible for reimbursement in the Project Budget for the current contract period. The
expenditure must be offset by an equivalent line-item adjustment elsewhere in the Project Budget. The
Subgrantee must provide written notification to CIP of the expenditure prior to making the Request for
Reimbursement. Any expenditure exceeding five percent (5%) per year of the maximum amount eligible for
reimbursement in the Project Budget for the current contract period requires an amendment of this Grant
Agreement.
C. To be eligible for reimbursement under this Agreement, a cost must be incurred in accordance with
Attachment E, Project Budget, within the time frame specified in the Grant Period on page 1 ofthis Grant
Agreement, attributable to work covered by this Agreement.
D. Federal or CIP funds cannot supplant (replace) funds from any other sources. The term "supplanting," refers
to the use of federal or CIP funds to support personnel or an activity already supported by local or state
funds.
E. Payment of costs incurred under this Agreement is further governed by one of the following cost principles,
as appropriate, outlined in the Federal Office of Management and Budget (OMB) Circulars:
• 2 CFR 220 (A-21), Cost Principles for Institutions of Higher Education;
• 2 CFR 225 (A-87), Cost Principles for State, Local, and Indian Tribal Governments; or,
• 2 CFR 230 (A-122), Cost Principles for Nonprofit Organizations.
F. The Subgrantee agrees to submit monthly Requests for Reimbursement, as designated in Attachment C,
Project Description, within thirty (30) days after the end of the billing period. The Subgrantee will use the
billing format and Request for Reimbursement form provided by CIP. The original Request for
Reimbursement, with the appropriate backup documentation, must be submitted to the CIP address shown on
Attachment A, Mailing Addresses, of this Agreement. The Subgrantee agrees to submit the final Request for
Reimbursement under this Agreement within forty-five (45) days of the end of the gant period.
G. CIP will exercise good faith to make payments within thirty (30) days of receipt of properly prepared and
documented Requests for Reimbursement. Payments, however, are contingent upon the availability of
appropriated funds.
H. Project agreements supported with federal or CIP funds are limited to the length of this Grant Period, which
is specified on page 1 of this Grant Agreement. If CIP determines that the project has demonstrated merit or
has potential long-range benefits, the Subgrantee may apply for additional finding assistance beyond the
initial Agreement period, for a total period not to exceed three years.
ARTICLE 4. LIMITATION OF LIABILITY
Payment of costs incurred hereunder is contingent upon the availability of funds. If at any time during this Grant
Period, CIP determines that there is insufficient funding to continue the project, CIP shall so notify the
Subgrantee, giving notice of intent to terminate this Agreement, as specified in Article 10 of this attachment
(Attachment B, Grant Agreement General Terms and Conditions).
ARTICLE 5. AMENDMENTS
This Agreement may be amended prior to its expiration by mutual written consent of both parties.
Attachment B
ARTICLE 6. REPORTING AND MONTI'ORING
Not later than thirty (30) days after the end of the grant period, or as requested by CIP, the Subgrantee shall
submit a Final Performance and Administrative Evaluation Report.
The performance report will include, as a minimum: (1) a comparison of actual accomplishments to the
objectives established for the period, (2) reasons why established objectives and performance measures were not
met, if appropriate, and (3) other pertinent information, including, when appropriate, an analysis and explanation
of cost underruns, overruns, or high unit costs.
The Subgrantee shall submit the Final Performance and Administrative Evaluation Report electronically within
thirty (30) days after completion of the grant.
The Subgrantee shall promptly advise CIP in writing of events that will have a significant impact upon this
Agreement, including:
A. Problems, delays, or adverse conditions, including a change of project director or other changes in
Subgrantee personnel, that will materially affect the ability to attain objectives and performance measures,
prevent the meeting of time schedules and objectives, or preclude the attainment of project objectives or
performance measures by the established time periods. This disclosure shall be accompanied by a statement
of the action taken or contemplated and any CIP or federal assistance needed to resolve the situation.
B. Favorable developments or events that enable meeting time schedules and objectives sooner than anticipated
or achieving greater performance measure output than originally projected.
ARTICLE 7. RECORDS
The Subgrantee agrees to maintain all reports, documents, papers, accounting records, books, and other evidence
pertaining to costs incurred and work performed hereunder, (hereinafter called the records), and shall make such
records available at its office for the time period authorized within the Grant Period, as specified on page 1 of
this Grant Agreement. The Subgrantee further agrees to retain said records for four (4) years from the date of
final payment under this Agreement, until completion of all audits, or until pending litigation has been completely
and fully resolved, whichever occurs last.
Duly authorized representatives of CIP, the Texas Center for the Judiciary, and their designees shall have access
to the records. This right of access is not limited to the four (4) year period but shall last as long as the records
are retained.
ARTICLE 8. INDEMNIFICATION
To the extent permitted by law, the Subgrantee, if other than a government entity, shall indemnify, hold, and save
harmless CIP and its officers and employees from all claims and liability due to the acts or omissions of the
Subgrantee, its agents, or employees. The Subgrantee also agrees, to the extent permitted by law, to indemnify,
hold, and save harmless CIP from any and all expenses, including but not limited to attorney fees, all court costs
and awards for damages incurred by CIP in litigation or otherwise resisting such claims or liabilities as a result of
any activities of the Subgrantee, its agents, or employees.
Further, to the extent permitted bylaw, the Subgrantee, if other than a government entity, agrees to protect,
indemnify, and save harmless CIP from and against all claims, demands, and causes of action of every kind and
character brought by any employee of the Subgrantee against CIP due to personal injuries or death to such
Attachment B
employee resulting from any alleged negligent act, by either commission or omission on the part of the
Subgrantee.
If the Subgrantee is a government entity, both parties to this Agreement agree that no party is an agent, servant,
or employee of the other party and each party agrees it is responsible for its individual acts and deeds, as well as
the acts and deeds of its contractors, employees, representatives, and agents.
ARTICLE 9. DISPUTES AND REMEDIES
This Agreement supercedes any prior oral or written agreements.
The Subgrantee shall be responsible for the settlement of all contractual and administrative issues arising out of
procurement made by the Subgrantee in support of Agreement work.
Disputes concerning performance or payment shall be submitted to CIP for settlement, with the Executive
Director or his or her designee acting as final referee.
ARTICLE 10. TERMINATION
This Agreement shall remain in effect until the Subgrantee has satisfactorily completed all services and
obligations described herein and these have been accepted by CIP, unless:
• This Agreement is terminated in writing with the mutual consent of both parties; or
• There is a written thirty (30) day notice by either party; or
• CIP determines that the performance of the project is not in the best interest of CIP and informs the
Subgrantee that the project is terminated immediately.
CIP shall compensate the Subgrantee for only those eligible expenses incurred during the Grant Period specified
on page 1 of this Grant Agreement, which are directly attributable to the completed portion of the work covered
by this Ageement, provided that the work has been completed in a manner satisfactory and acceptable to CIP.
The Subgrantee shall neither incur nor be reimbursed for any new obligations after the effective date of
termination.
ARTICLE 11. INSPECTION OF WORK
CIP, or any authorized representative thereof, has the right at all reasonable times to inspect or otherwise
evaluate the work performed or being performed hereunder and the premises in which it is being performed.
ARTICLE 12. AUDTT
The Subgrantee shall comply with the requirements of the Single Audit Act of 1984, Public Law (PL) 98-502,
ensuring that the single audit report includes the coverage stipulated in OMB Circulaz A-133, "Audits of States,
Local Governments, and Other Non-Profit Organizations."
ARTICLE 13. SUCCESSORS AND ASSIGNS
CIP and the Subgrantee each binds itself, its successors, executors, assigns, and administrators to the other party
to this Agreement and to the successors, executors, assigns, and administrators of such other party in respect to
all covenants of this Agreement.
ARTICLE 14. DEBARMENT/SUSPENSION
Attachment B
A. The Subgrantee certifies, to the best of its knowledge and belief, that it and its principals:
1. Are not presently debarred, suspended, proposed for debarment, declazed ineligible or voluntarily
excluded from covered transactions by any federal department or agency;
2. Have not within a three (3) yeaz period preceding this Agreement been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a federal, state, or local public transaction or contract
under a public transaction; violation of federal or state antitrust statutes; or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen
property;
3. Are not presently indicted or otherwise criminally or civilly charged by a federal, state, or local
governmental entity with commission of any of the offenses enumerated in paragraph A. 2. of this Article;
and
4. Have not, within a three (3) year period preceding this Agreement, had one or more federal, state, or
local public transactions terminated for cause or default.
B. Where the Subgrantee is unable to certify to any of the statements in this Article, such Subgrantee shall attach
an explanation to this Agreement.
C. The Subgrantee is prohibited from making any awazd or permitting any awazd at any tier to any party which
is debarred or suspended or otherwise excluded from or ineligible for participation in federal assistance
programs under Executive Order 12549, Debarment and Suspension.
ARTICLE 15. LOBBYING CERTIFICATION
The Subgrantee certifies to the best of his or her knowledge and belief that:
A. No federally appropriated funds have been paid or will be paid by or on behalf of the Subgrantee to any
person for influencing or attempting to influence an officer or employee of any federal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awazding of any federal contract, the making of any federal grant, the making of any federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any federal contract, grant, loan, or cooperative agreement.
B. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with this federal contract,
grant, loan, or cooperative agreement, the party to this Agreement shall complete and submit Standard Form
- LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
C. The Subgrantee shall require that the language of this certification be included in the awazd documents for all
subawazds at all tiers (including subcontracts) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction
imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be
subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
COURT IMPROVEMENT PROJECT
PROJECT DESCRIPTION
I. OBJECTIVES:
Attachment C
A. To complete administrative and general grant requirements by 9 30 2007, as defined in the Action
Plan (Attachment D).
B. To support and further the Court Improvement Project grant goal to improve judicial proceedings in
foster care and adoption cases by developine a demonstration Qroject utilizing a coordinator position to
locate relative/kinship placements for children in sub-care as well as stabilizin existing placements for
those children, as defined in the Action Plan (Attachment D).
C. This project will demonstrate the timeliness with which children reach permanency when dedicated
staff is used to located relative/kinship placements.
PERFORMANCE MEASURES AND ANNUAL TARGETS:
The following performance measures and target numbers, when applicable, shall be included in each
Performance Report and summarized in the Final Perfonnance and Administrative Evaluation Report:


1,Ct3U11	Tvta1
Chlldret>F
Irt CBr~f	Rstet€v8
Piaas~rtent
Tp~#	R®latilve
P#ecemeai
tascosa	104	14	13%
Bandera	39	10	26%
Frio	44	16	36%
Karnes	25	2	8%
Kerr	80	16	20%
La Salle	20	5	25%
Medina	79	20	25%
Real	7	6	86%
Uvalde	34	4	12%
ilson	23	2	9%
			
	455	95	21%
'Based on Regional Demographics of Children in Conservatorship by Region by
County
The chart above captures the number of children in the conservatorship of child protective services as
of 12/2005. It also captures the number of children in
relative/kinship placement and the relative placement percentage by county. If the proposal for
Relative Placement Coordinators is approved and implemented, the primary outcome will see the
numbers of children in relative placements increase. Another measure will be to capture the stability
of the placement, with children remaining with relatives until they re-unify with their parents or achieve
permanent placement with the relative.
Attachment C
II. RESPONSIBILITIES OF THE SUBGRANTEE:
A. Carry out the objectives and performance measures of this Grant Agreement by implementing all
activities in the Action Plan (Attachment D).
B. Submit all required reports to CIP fully completed with the most current information and within the
required times, as defined in Articles 3 and 7 of the General Terms and Conditions (Attachment B).
This includes reporting to CIP on progress, achievements, and problems in periodic performance reports.
All required documents must be accurate. Inaccurate documents will delay processing and approval of
any related Requests for Reimbursement.
C. A Final Performance and Administrative Evaluation Report summarizing all activities and
accomplishments will be submitted no later than thirty (30) days after the grant ending date.
D. Attend training and provide technical support to other CIP projects as requested by CIP.
E. Attend meetings according to the following:
I. The subgrantee will arrange for meetings with CIP as indicated in the Action Plan to present
status of activities and to discuss problems and schedule as needed.
2. The project director or other qualified person will be available to represent the subgrantee at
meetings requested by CIP.
F. When applicable, all newly developed materials must be submitted to CIP for written approval prior
to final production.
G. For in state and out of state travel expenses to be reimbursable, the subgrantee must secure the
lowest fare possible, and make every attempt to obtain lodging at or below the guidelines as published
by the Texas Comptroller Of Public ACCOUntS. (htt}~s://6„x.chastatctr us/frn/travel/tr2velrucs bhp).
Meals and mileage will be reimbursed at the rate as published by the Texas Comptroller of Public
Accounts, however, the Texas Mileage Guide (httn://ecpa.cpastate.tx us/mileage/Milca,g? isn) will be
the method used to calculate mileage, rather than point-to-point odometer readings.
H. Ensure that this grant will in no way supplant (replace) funds from other sources. Supplanting refers
to the use of federal funds to support personnel or an activity already supported by local or state funds.
I. Submit a Request for Reimbursement within thirty (30) days after the end of the billing period.
III. RESPONSIBILITES OF CIP
A. Monitor the Subgrantee's compliance with the performance obligations and fiscal requirements of
the Grant Agreement using appropriate and necessary monitoring and inspections, including but not
limited to:
1. review of periodic reports
2. physical inspection of project records
3. telephone conversations
4. a-mails and letters
5. meetings; and
6. site visits.
B. Provide program management and technical assistance.
2
C. Attend appropriate meetings.
Attachment C
D. Reimburse the Subgrantee for all eligible costs as defined in the Project Budget (Attachment E).
Requests for Reimbursement will be processed up to the maximum amount payable, as indicated on the
cover page of the Grant Agreement.
E. Perform an administrative review of the project at the close of the Grant Period to include a review
of the attainment of objectives and performance measures in the CIP Project Description (Attachment
C), and adherence to the Action Plan (Attachment D) and to the Project Budget (Attachment E).
IV. PROGRAM INCOME:
A Subgrantee may generate or earn program income from grant-supported activities. Such earnings may
include, but will not be limited to, income from service fees, sale of commodities, usage or rental fees,
and royalties on patents and copyrights.
If included in the grant budget, approved costs paid for with the program income can be used as project
match.
All program income earned during the Grant Period shall be retained by the Subgrantee and, in
accordance with the grant or other agreement, shall be used to further eligible program objectives.
Program income that remains unexpended after the grant ends shall continue to be committed to the
original grant objectives.
Attachment D
COURT IMPROVEMENT PROJECT
ACTION PLAN
Child Protection Court of South Texas
The Child Protection Court of South Texas covers ten counties located southwest of San Antonui, Texas (see
attached map). The Court currently handles a case load involving 581 children and ?98 cases. ]n overseeing case
resolution, the court has identified as a battier to efficient case management the ineffective utilization of potential
rzlative/kinship placements. To address these defiaenaes, subgrantee will do as follows:
RELATIVE/KINSHIP PLACEMENT COORDINATOR (RPC) -Two support staff will be hired to split the
case load of the Child Pn~tectiun Court of South Texas (Court. The RPCs will aid m locating relative/kinship
placements for children msub-care, as well as stabilizing ex~sring placements for those children. Funding for the
salaries, benefits and travel for these two positions will come from CIP. With anticipated success of the RPC
Program, after the three vear grant pern>d ends, full responsibility for the two positions will be sought.
Job Description: The KPCs will work under the supervision of Child Protective Services Conservatorship Program
Director. Edward C:entrv. They will atcend every hearing to assist families in identifying potential relative/kinship
placements, as well as resources that can be accessed by those placements to assist them m meeting the children's
needs. The RPCs will facilitate training groups for relative caregivers on how to parent children that have been
abused and neglected. They will suppott the needs of the relative/kinship placement by reviewing the Risk
Assessments and Relative Studies to identify concerns raised during the placement process. The RPCs will support
relative/kinship caregivers and children m dealing with separation and attachment issues the children face once they
are placed. They will develop and implement a Relative/kinship Caregiver Community Resource Guide. This
Guide will aid in the stabilization of the kinship/relative placement by providing a useful reference to needed
communmy services. The RPCs will be familiar with the following resources as well as have access to nzcessary
forms and paperwork: Texas Workforce Commission, Housing, WIC, TANF, Medicaid and ECI. They will
assist families in accessing these resources, coordinating with homestmdy workers as well as CPS staff. They will
have relative/kinship placement packets which they will fill out with the families m coutt, nr follow up with
interested family and insure that the forms are filled out and returned. They will also assist the parents and family
in filling out the relative information forms m court.
The RPCs will support the relative/kinship placement by attending: I. ARDs concerning the children's
educational needs, Z. Permanent Planning Team Staffings, 3. court hearings; and, 4. conducting monthly home
visits to assess the family functioning on an on-going basis.
Minimum Job Requirements: Applicants must have a B.A. in soaal work or a related field. Applicants must be
fluent to Spanish. They must also exhibit the following:
L Assessment skills m detenn~ning safety of a placement for a child.
?. Skills in developing and maintaining professional working relationships.
3. The ability to support families in dialing with separation and attachment issues.
4. The ability to assess the child's needs and progress in the placement process.
5. The ability to maintain timely documentation and effectively manage caseloads.
6. The ability to convey mformatiom m a clear and concise manner.
7. The ability to assess current life srtua[ions of children to determine the presence of child abuse and/or neglect.
Functions of the RPC:
Attachment D
I. Supports the relative kinship placement m educaeing them on the dynamics of abuse and neglect and the
Impact it has on family functioning.
2. Maintains suffiaent case documentation, including forms and narratives, to provide a complete and accurate
written rcmrd.
3. Builds and maintains commumcanon and working relationships within the program, region and community
groups in order to ensure a safe, stable Family environment.
4. Provides services after normal working hours if necessary.
5. Performs other duties as assigned and required to maintain placement stabilization.
6. Promotes and demonstrates appropriate respect for cultural diversity among families and all work-related
contacts.
Salary: $3Q.000
Benefits: $6,480
Travel: $9,600
2
Attachment E
COURT IMPROVEMENT PROJECT
BUDGET NARRATIVE
Insert a budget r:arrative using the accompanying category designations.
Category Category
Number Name
100 Salaries
200 Fringe
300 Travel
400 CapitalOutday
S00 Administrative/Operating Costs
600 Training Costs
700 Contract Work
800 Other/Miscellaneous
900 Non-Federal Match jCost Sharing Requirement: The CIP grant requires anon-Federal matching
share at the rate of 25 percent of the total project cost. For example, for a CIP award of $75, 000.00, the
subgrantee will need to provide at least $25, 000.00 ofnon-Federal match [for a total project cost or
$100, 000.00]].
100 Salaries
$30,000
$30,000
200 Fringe
$6,480
$6,480
300 Travel
$9,600
$9,600
900 Non-Federal Match (25% of $92,960 grant)
$11,620
$11,620