ORDER NO. 30058 POLICY FOR BOND AND/OR INSURANCE REQUIREMENTS FOR ELECTED OFFICIALS AND DEPARTMENT HEADS Came to be heard this the 11th day of December, 2006, with a motion made by Commissioner Letz, seconded by Commissioner Williams. The Court unanimously approved by vote of 4-0-0 to: Reduce the Bond for Constable Precinct 3 to $1,500, increase the Treasurer's Bond to $80,000, increase the District Clerk's Bond from $50,000 to $100,000, and look at obtaining a blanket insurance policy for Animal Control and Environmental Health, and for anyone else who handles money. 3~5~ I ` ~ a COMMISSIONERS' COURT AGENDA REQUEST e3'1<.EASE FURNISH ONE ORIGINAL AND TEN COPIES OF THIS REni1F.ST AND DOCUMENTS TO BE REVIEWED BY THE COURT. MADE BY: Pat Tinley OFFICE: County Ju e ~~ MEETING DATE: December 1 I, 2006 TIME PREFERRED: SUBJECT: Consider, discuss and take appropriate action establishing policy for Bond and/or Insurance requirements for County Elected Officials, Department Heads and employees who handle or have access to Ken County funds. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: County Judge/Eva Hyde ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER -NAME OF EMPLOYEE: Time for submitting this request for Court to assure that the matter is posted in accordance with Title S, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON: 5:00 P.M. previous Tuesday. All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towazds your request being addressed at the eazliest opportunity. See Agenda Request Rules Adopted by Commissioners' Court. ' Last Name First Name Amount Cost Oath & Bond Requirements 2006 County Judge Elected Tinley Pat 10000 177.50 set by Commissioners Court of not less than $1000 nor more than $10000 County Commissioner 1 Elected Baldwin H.A. Buster 3000 shall execute a bond of $3000 County Commissioner 2 Elected Williams William H. 3000 shall execute a bond of $3000 County Commissioner 3 Elected Letz Jonathan 3000 shall execute a bond of $3000 County Commissioner 4 Elected Nicholson David E 3000 shall execute a bond of $3000 as required by the Commissioners Courtin an amount and surety approved County Road Administrat~Appointed Odom Leonard 12000 by Commissioners Court in an amount equal to at least 20% of the max amount of fees collected in any year during the term of office preceding the term for which the bond is County Clerk Elected Pieper Jannett 60000 1,123.00 to be given, but not less than $5000 nor mare than $500,000 County Clerk Elected Pieper Jannett 10000 " " inside the premises theft of money 8 securities ($250 deductible) County Clerk Elected Pieper Jannett 10000 " " outside the premises robbery or safe burglary ($250 deductible) County Clerk Elected Pieper Jannett 300,000 1,983.55 Power of Attorney attached for insurance coverage if single Deputy, County Clerk shall execute surety bond to cover the Deputy. More than 1 Deputy, the CC shall execute a schedule surety bond or a blanket surety bond to cover all deputy clerks and all other employees of the office. The bond covering the Deputy Clerk or an employee must be conditioned in the same manner and must be for the same amount as the Deputy County Clerk Appointed Alford Nadene 60,000 bond for the County Clerk (covers all employees in County Clerks office) amount not to exceed 1/2 of 1 % of the largest amount budgeted for general county maintenance and operations for any fiscal year, may not be less than County Treasurer Elected Nemec Barbara ~U/ Jd17 1600 0 'l~lz~~l'~~,° $5000 or more than $500,000 5~ 1- ~ Deputy Treasurer Appointed Lang Deby 5000 I could find nothing in the Oath & Bond book regarding a Deputy Treasurer. Commissioners Court -equal to 10% of the total amount of county taxes imposed in the preceding tax year, except that the bond may not be more County Tax Assessor Elected Bolin Diane 100000 than $100,000 Governor State of Texas, Comptroller of Public Accounts - 5% of net state collections from motor vehicle sales and use taxes 8 motor vehicle registration fees in the county during the year ending August 31 preceding the date bond is given, except that the amount may not be less than $2500 County Tax Assessor Elected Bolin Diane 100000 or more than $100,000 Counly Tax Assessor Elected Bolin Diane 100000 Commercial Crime Band (covers office employees) I could find nothing in the Oath & Bond book regarding a Tax Assessor but Chief Deputy Appointed Cornett Pam this is covered by the $100,000 Commercial Crime Bond. a good and sufficient surety bond or a bond secured by 2 or more good and sufficient personal sureties in the amount of $5000 or more, approved and County Auditor Appointed Tomlinson Tommy 10000 payable to the District Judges County Auditor may require an assistant to give a bond and may determine Assistant Auditor Williams Mindy Lou 5000 50.00 the terms of the bond County Auditor may require an assistant to give a bond and may determine Assistant Auditor Tucker Nona 5000 50.00 the terms of the bond County Auditor may require an assistant to give a bond and may determine Assistant Auditor Johnson Joy 5000 50.00 the terms of the bond 12-11-06 Page 1 of 3 Sheriff Elected Hierholzer William Russell 5000 Shedff Elected Hierholzer William Russell 500,000 Constable Pct 1 Elected Billeiler David 1500 Constable Pct 2 Ayala Joel 1500 Constable Pct 3 Elected Garza Angel "~~/',/ i.p,('/-- 5000 1 ` Constable Pct 4 Elected Terrill Robert M t 1500 Deputy Constable - Environmental Health North Edward Allen 1500 Court At Law Judge Elected Brown Spencer W . 10000 Court At Law Judge Elected Brown Spencer W . 500,000 JP 1 Elected Elliott Vance R. 5000 JP Clerk JP 1 Trevino Elsa 10000 JP2 Elected Wright P. Dawn 5000 JP Clerk JP 2 French Mitri 10000 JP 3 Elected Castillo 5000 JP Clerk JP 3 Sevey Betty 10000 JP 3 elect Elected Mitchell Kathy 5000 JP4 Elected Ragsdale William 5000 JP Clerk JP 4 Martinez Christine 5000 County Attorney Elected Emerson Melvin Rex 2500 Assistant County Attorney County Surveyor Elected Voelkel Lee C S~ 2500 County Fire Marshall N/q County Public Weigher N/A approved by Commissioners Court, not less than $5000 or more than $30,000 Power of Attorney attached for insurance coverage approved and set by Commissioners Court in an amount of nol less than $500 or more than $1500 approved and set by Commissioners Court in an amount of not less than $500 or more than $1500 approved and set by Commissioners Courtin an amount of not less than $500 or more than $1500 approved and set by Commissioners Courtin an amount of not less than $500 or more than $1500 The Constable may require a Deputy to post a bond or security set by Commissioners Court of not less than $1000 nor more than $10000 Power of Attorney attached for insurance coverage in an amount not more than $5000 I could find nothing in the Oath & Bond book regarding JP Clerks but other areas/departments typically state Deputy's or Assistants have the same bond as the Elected Official in an amount not more than $5000 I could find nothing in the Oath & Bond book regarding JP Clerks but other areas/departments typically state Deputy's or Assistants have the same bond as the Elected Official in an amount not more than $5000 I could find nothing in the Oath & Bond book regarding JP Clerks but other areas/departments typically state Deputy's or Assistants have the same bond as the Elected Official for Jan 1, 2007 in an amount not more than $5000 I could find nothing in the Oath & Bond book regarding JP Clerks but other areas/departments typically state Deputy's or Assistants have the same bond as the Elected Official Payable to the Governor, $2500 and approved by Commissioners Court Prosecuting Attorney may require his assistant prosecuting attorneys, investigators, and secretaries to execute a bond and is set al the discretion of the prosecuting attorney not less than $500 nor more than $10000 if the official band of a county officer is required by law to be approved by Commissioners Court, then the bond must be made payable to the County Judge $2500 approved by the Texas Dept of Agriculture 12-11-06 Page 2 of 3 Elected pistrict Clerk Elected pisMct Clerk Elected pistrict Clerk DeP°~ pistdct Gler ation SecretaN Juv Prob the Gove ~ ... , 2u7o ~, - can am payable to ual to not less than of °ffice imm ount less 09 but ~ amount eq the term nol be X00 for 1-1-07 thru Q~ I ~ ~ collected rn anY Year d ihatthe bond Wray I _ exceP ~0 due to collections of ~V o{ office, 100,000' Raised t $2A0,000 J \ term ore than ~ ised to $ e must equal 500001 $5000 norm it needs to b~ x 20°!0 - covera9 111 Linda believes $1200, Icy or other the term of °ffr~ Linda amount of the P° oar dudn9 except uirement - collected in any Y is obtaine Q 000 but Uockor amount of fees hick the ins u~ be at least $2 , Insurance Req the term for w e Provides coverage aX~mum other c e m mm raced 9 er coverag o at least edratelYount °i the Policy °r IicY °re°th hcy must b that the am 700,000. If the P° tof the O fissions offrcrals the amoun insurance 5p0 000 not more than ~ 000 (million) Errors and robbeN for other co ~ 000, ant _ each DG shall obtarlyn theft, to burg 600 but not more Linda uirem Decker vera9e tO cover losses de at least $20, AdditionallnsuranceRe struction- Mustb6 thanl policy or srmllaen y, or de man $700,00 or to cover more poputY Glerk ust be covered °n 25000 counterfeit can d to cover a e uty clerk rn 500 $5p0,000 a bon office. A d p o DC. - Linda DC shall obtain IoYees of the me amount aolicy deputy and all erne the sa this P°sition Decker the Sarno conditions and omissions P k regarding orrors O h & Bond boo 1 could fmd nothing in the 2500 Olga pzune papa 3 of 3 {?_11-06