ORDER NO. 30078
EQUIPMENT PURCHASE BY ROAD & BRIDGE DEPARTMENT
Came to be heard this the 27th day of December, 2006, with a motion made
by Commissioner Nicholson, seconded by Commissioner Baldwin. The
Court unanimously approved by vote of 4-0-0 to:
Approve the loan to purchase 3 pieces of leased Road & Bridge equipment,
and authorize County Judge to sign documents for same.
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COMMISSIONERS' COURT AGENDA REQUEST
°~ PLEASE FURNISH ONE ORGINAL AND TEN COPIES OF THIS REQUEST AND DOCUMENTS
TO BE REVIEWED BY THE COURT.
MADE BY: Leonazd Odom OFFICE: Road & Bridge
MEETING DATE: December 27.2006 TIME PREFERRED:
SUBJECT: (PLEASE BE SPECIFICI: Consider, discuss, and take appropriate action to approve
loan to purchase 3 pieces of leased equipment and allow Judee to Bien documents for same.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT: Leonard Odom/Tommy Tomlinson
,STIMATED LENGTH OF PRESENTATION: 10 minutes
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in accordance with
Title 5, Chapter 551 and 552, government Code, is a follows:
Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has
been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation
will be appreciated and contribute towards your request being addressed at the earliest opportunity. See
Agenda Request Rule Adopted by Commissioners' Court.
reg3
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Kerr County Road & Bridge
4010 San Antonio Hwy
Kemille, Texas 78028
TO:	COMMISSIONERS COURT
FROM:	LEONARD ODOM
DATE:	December 19, 2006
RE: Purchase of Leased Equipment
We came to you several weeks ago an explained our situation about obtaining new leases and
asked permission to purchase 3 pieces of equipment we have leased for five years.
The auditor has obtained the loan for all three pieces at a good rate. At this time we ask that you
approve the loan, give us permission to payoff the equipment, and allow for the Judge to sign
any documents need to completed the process.
Th
purchase lease
12%'. •ri 2003 1::48 FA7; fil 341 85777 CONTRACT 3ERVICBS ~ 001/00'
C~T~
Financi~!
Caterpillar Financial Services (..orporation
2120 Weat End Ave
Nashville, TN 37203
>_-soas~l-oss7
To~
Company HOLT TEXAS, LTD.
Phone
Fax 830-896.6481
Date Ileoember lb, 2006
Subject Payoff Reagonse
Customer Name	KERR COUNTY
ROAD N:
i
BRIDGE
Contract#	_
0186113.000
Asset Model	12H
Asset Serial #	4YM03089
Good Throu h _	01!01/07
_
Next Due	? "J16/o6
Pa offrlmount	$109,681.80
cllAxcESSELOw
ARE INCLUIJED
INABQVE PAYOFF ~	

I
I Sales Tax	N!-A ~
~
' Caterpillar Insurance	__
N!A
I Late Charges	I;tA
I Processing Fee	N!A
I
P<;r Diem	15.00~~
This payoff is based on the assumption that L}:e 12/1$'06 payment has not been received..
A liCC release will be filed electroraaally with the appropriate jurisdictions upon receipt of the funds..4ll
other documentation associated with thin traunsactiou will be sent to our customer unlea s written
authorization is obtained from the customer prior to our receipt of the payoff' funds inat:ructing oiherwise.
Please send payoff funds including the above referenced name and contract number to:
Wire Iaetructians~
Chaae Manhattan Hank
NY, NY
AHA #02l•0000Ll
Caterpillar Financial 6ervicos Corporation
ACCT #910-2.469172
Mail Addrese~
Caterpillar Financial Services Corporation
PO Buz 730669
Dallas, TX 75373-0669
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f11Wf11.lp1
GKerpDVar Finanehi Services Corporation
2120 West End Ave
P.O. Box 340001
Nulrvllh, 1•N 37203.0001
t-BQO.867.0667
TO: AtMnrion: Trudy
Company; KERB COUNTY ROAD d BRtOOE ~
Faxft: (®30) 896•B46f
Customer: ,K-F[~C_t5_UNri' RDAD fl 6RtDGE
Contrrc t: 001 A t %Ofb-ODO
trlode!lSariatb: 12 W4%M63107
Buyout OaU:	01!04!2007
Buyoutamount	5111,13&.30
SaNs rix:	50,00
Cettnsurance:	SO.OD
Late Charges:	$0.00
Musa. Charges;	50.00
SMM:	50.00
Proeesstny Fee:	5276.OD
Total:	Si 11,413,30
Par Dfstn:	514.72
Buyout lype:	Standard
This buyout is based on tho assumpiton that the OtNSl2007 payment has tJOt Beek Made,
Tye account you have requested a payotl on is a Govemmantal lease. Under federal tax lav, to qusliy for tax exempt
finenGng the Govemmsntal entlry Is required to make aY payments and we can not accept a payoR From a third party. The
paycM must Ise issued to CFSC by the GararnmF,trtal entity.
If you have coverage Inrou~h Cet Insurance nn thta contract and you wish to cancel ifor ezampe selling nr trading in your
equipment), you MUST cromplata an Insurance Cancailsfion form with the appropriate data of canas0ation. It net
canoeRed, you will coM~nue to be billed for the Insurance premiums and coverage wi11 remain. Please contact our
Customer Service Department at (800) 651.0607 nxt f 6t0 If you need a grxella8on form or have any ques0ons.
A UCC release will be filed elaetronieatly with me appropnate jurisdlCFPna upon receipt of the funds. At!
other documentation associated with th!s transaaian wi0 be sent to our customer unless vKitten authorizakian
Is obtained from the customer prior to our seCeipt of the payott funoa hstructing othennse.
P{sase lead payotr fund.• fnctudteg the above referenced same and contract numtrer to:
Prsporcd by: Nrcote Grisnam
Customer Relations Rep
143e~e laatroCtlninf
Ctusc Manhattan Oanir.
rrt; NV
A@Aq 02 t-00002 t
Caterpillar Fin~naul Services Cvrp.
,trnG'! 910-2-4n9&7:
mail AA mss
CAYEKPR,LAR r"1NANCI AL SERV3CE5
CORPO[E.0.TlON
tt0. BO%TsOtiE l
DALL4S,TX 15373.Oo-~l
C~Vli r4'"t~V Vrlifn CCTV GIOG `~.O rrn PPJ r±-11'-n d~r,a OY~
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Finatx~al
CaterptUar FtnaneEal Serv9ces Corporation
2920 tNest End Ave
P.O, 8ox 340009
Nachvllle, TN ST200 •0009
1.800$64.0687
TD: Attention: ~
Company: KERB COUNTY ROAD • BRIDGE
Faxk: I
Cwtomer: KBRR CDUNTYgOAb A SRIDC-E
Contrail: Obi -02029801t00
ModatlSeriatgt: 8~
.~.....
Buyout Date:	~
01104Y200]
Buyoutwmount:	642,701.22
Sites Tax:	60.00
Cat lnsunnee:	60.00
Leta Cherpec:	SO,pO
Nfisc. Charges:	60.00
SMM:	E0,00
processing Fee:	S27B.D0
Total:	;42,976.22
Par Otam:	fi6.0T
BuyoutTYPe~	Standard
This buyout is based on the assumption that tho 12{28I20G6 payment has Not i3aen Made.
The aewuM you have requested a payoff on is a Goven~mentait Lease. Under federal tax lew, to qualify for taz exempt ~'~
financing the Govemmerrtat entity is required to maim all f.,yments and the un no! accept a pa~~ott irOm a third party. Tha
payoff moat be issued to CFSC by the GovarnmantaS entity.
tf you have Coverage through CaY insurance on ihfe cortract and you v.~ah to carxai (tor exampb selling or trading in your
equipment), you MUST complete an Insurance Canceltatbn Form with the aoosaprfate date of cancetWtion. N not
caneatted, you ariil continua to be billed for the Insurance premiums and eaveraan wpl remain. Ptaesa conies our
Customer Service Onpartment at (800) 854-O8W ext f 640 if you need a Canceha~nn form or nave any quaedons.
A UGC release wiA be tI1W electronically with the appropriate junsdctlons upon rexip! of the funds. A:l
otMr doCUmeMatlon aesoeietad with this transaction wiN be sent to our customer unless written authorization
m otrtained from the citstorrror poor to our receipt oP the payoff furvta instsud(ng otherwise.
Piave send WYotY funds Including flea above referenced anme end contract namtrar ra:
Yreparad by: NtCOIe Gflbham
Customer Relations Rap
Chace Maz~hattnn BaM
IYI: NY
?.BAk g21•W002r
Cuterpiltar P+nanciat Sorvices Coep.
,4cAn 910-:!-4648"7:
MaY) Addron r
CATEIL°P[,LAR Pit~ANCiAL SEKVICES
COR POIinT[ON
P.O. BOX X30631
OALLAS, TX 7577.1-0661
ShOT.[.~l't3K iI3I4C1S,S'l_) 6L95 T6£ 9T9 Xi'rI ZZ~lT 900ZIST~'Z