ORDER NO. 30217 BUDGET AMENDMENT #2 COUNTY TREASURER Came to be heard this the 26th day of March, 2007, with a motion made by Commissioner Letz, seconded by Commissioner Williams, the Court unanimously approved by vote of 4-0-0 to transfer the following expense codes, with the funds to come from the Workers' Comp line item: Amendment Expense Code Description Increase/()Decrease 10-497-485 Conferences + $540.04(1) 10-497-315 Books, Publications, Dues + $20.00 (2) 10-497-108 Part-time Salary + $1,715.00 (3) 10-497-310 Office Supplies + $432.58 (4) 10-497-309 Postage + $700.00 (5) 10-497-101 Elected Official Salary + $998.14 (6) 10-497-201 FICA + $207.56 (7) 10-497-203 Retirement + $238.49 (7) 10-497-420 Telephone + $425.00 (8) (1)-Required Public Funds Investment Act Training (2)-Annual Dues for County Treasurer's Assoc-Region 7 (3)-Salary expense for D. Lang from 2/1/07-3/15/07 (4)-Anticipated expense for remainder of current budget year. *Please see attached explanation. (5)-Anticipated expense for remainder of current budget year. *Please see attached explanation. (6)-Shortage created during transition in February 2007. (7)-Fringe benefits needed to cover shortage from transition & part-time expense for D. Lang from 2/1-3/15/07 (8)-Monthly cost of dedicated fax line not included in original budget. *Please see attached explanation. COURT ORDER # ~~ ~~7 (03/26/07) BUDGET AMENDMENT REQUEST FORM -p -() DEPARTMENT NAME: Countv Treasurer CURRENT CURRENT EXPENSE CODE LINE ITEM DESCRIPTION BUDGET EXPENSE UNEXPENDED BUDGET BALANCE REQUESTED AMENDMENT INCREASE/ODECREASE 10-497-485 Conferences $1,200.00 $661.54 $121.50 + $540.04 10-497-315 Books, Publications, Dues $0.00 $20 00 $0.00 + $20.00 10-497-108 Part-time Sala $20,344.00 $10,049.20 + $1,715.00 10-497-310 Office Supplies $3,167.42 $552.55 + $432.58 10-497-309 Posta a $3,000.00 $972.20 + $700.00 10-497-101 Elected Official Sala $43,257.00 $22,524 15 + $998.14 10-497-201 FICA $4,866.00 $2,864.77 + $207.56 10-497-203 Retirement $5,311.00 $3,047 96 + $238.49 10-497-420 Tele hone $350.00 $132.21 + $425.00 (1)-Required Public Funds Investment Act Training. (2)-Annual Dues for County Treasurer's Assoc-Region 7 (3)-Salary expense for D. Lang from 2/1/07-3/15/07 (4)-Anticipated expense for remainder of current budget year. "Please see attached explanation. (5)-Anticipated expense for remainder of current budget year. 'Please see attached explanation. (6)-Shortage created during transition in February 2007. (7)-Fringe benefits needed to cover shortage from transition & part-time expense for D. Lang from 2/1-3/15/07 (8)-Monthly cost of dedicated fax line not included in original budget. *Please see attached explanation. ~, ~~ - O March 15, 2007 DATE (1) (2) (3) (4) (5) (6) (7) '7) ;8) Court Date. 3/26/07 Item (4) explanation: This is only an estimate, on my part, to cover anticiapted costs for paper, supplies, storage boxes, etc. as we need them. Item (5) explanation: We are processing approximately anywhere from 225 to 280 checks per Commissioners' Court meeting. Of these I would say approximately 80% are mailed out and some require more than 39 cents in postage. We also have approximately 25 to 30 Payroll escrow checks per month that we mail out. There are also numerous items (checks, letters, etc.) that we mail during the month. My request is an estimate only. There is also the possibility that postage rates will be increasing sometime soon in the next 6 to 8 months. Item (8) explanation: When the Treasurer's office was relocated in October 2006 a dedicated fax line was necessary due to the fact that there were no more extensions available on the Courthouse phone system. Cost for the dedicated phone line runs approximately $35.41 per month. KERR COUNTY, TEXAS TRAVEL VOUCHER SEMINAR/CONFERENCEISCHOOL GFOAT Spring Conference -Public Funds Investment Act Training Date APRIL 24-25, 2007 ELECTED OFFICIAUEMPLOYEE Name Mind L. Williams Title Count Treasurer Address 700 Main, Room CB103D city, state, zip Kerrville, Texas 78028-5313 Registration fee: $ 385.00 (Make check payable to:`) Mlndy L. WIIIIamS -paid by credit card ~ "Please attach a coov of registration form. TRAVEL Point to Point Mileage (mileage calculated from Texas Comp of Public Accts mileage guide [http:/lecpa.cpa.state.tx.uslmileage]) Date of air travel: Origin City: Destination City: Date of air travel: Origin City: Destination City: Date of auto travel: 04/24/07 Origin City: Kerrville Destination Ciry: Austin Date of auto travel: 04/25/07 Origin City: AUStIn Destination City: Kerrville Total Mileage Calculated by Mileage Guide-"" (*"attach printout of mileage calculation) 203.8 @ .445 cents per mile = $ 90.69 Airfare (receipt required) $ Airport parking $ Total Travel Expense $ 90.69 MEALS Dates: 04/24/07 04/25/07 Total Breakfast ($8 maximum) $ $ 8.00 $ $ $ $ $ 8.00 Lunch ($10 maximum) $ $ $ $ $ _ Dinner ($18 maximum) $ 18.00 $ $ $ $ $ $ 18.00 Total Meals $ 26.00 LODGING Dates: 04/24/07 Total Room (receipt required) $ 159.85 $ $ $ $ $ $ 159.85 Parking (receipt required) $ $ $ $ $ $ $ $ Taxi,bus,limo (receipt req) $ $ $ $ $ $ $ $ Rental car (receipt req.) $ $ $ $ $ $ $ $ Name of Hotel/Motel: Renaissanceiioosivn Conf.#: 87187088 Total Lodging,parking,etc. $ 159.85 to Budget Line Item No: to Budget Line Item No: PthS1i .~ 10-497-a85 $ 159.85 (Lodging) 10-497-4a5 $ 501.69 (Per Diem REQUEST 661.54 I certify that: 1 The expenses listed were incurred personally by me for the purpose stated. 2 I have not been reimbursed from any other source for any of the expenses listed. 3 This request is correct to the best of my knowledge. Signature: ~1J-~~V„~ei{.,,~ ~{~ ~,{,Q,('trdt~v.s Date: ,r,,L i S ~-C~c~ (Claims must be submitted within 90 days) (Receipts as required must be attached fo Travel Voucher for reimbursement) f.. ~~ .,t .Online Registration Conifirmation Page I of 1 Texas Municipal League TML * 1821 Rutherford Lane, Suite 400 * Austin, TX 78754-5128 * Phone (512) 231-7400 Meeting Confirmation Order#:11844 Mindy Williams County Treasurer Kerr County 700 Main, Room CB103D Kerrville, TX 78028-5313 GFOAT Spring Conference Sunday, 04/22/2007 through Tuesday, 04/24/2007 Austin, TX You are registered for the following: Function Quantity Rate Amount First Time Attendee Registration 1 115.00 115.00 Public Funds Investment Act Training Part 1 1 135.00 135.00 Public Funds Investment Act Training Part 2 1 135.00 135.00 Total: 385.00 Payment: 385.00 Balance: 0.00 http://www.tml.org/source/Meetings/cMeetingRosterDetailPrint.cfm?ME F,TING=M0466... 3/ 15/2007 Texas Mileage Guide M1'1~[~lll^{VtA ~~V~~~~: THE UONE $TRR $TkfE~, Texas Mileage Guide From To KERRVILLE, TX AUSTIN, TX AUSTIN, TX KERRVILLE, TX Total Mileage Rate Reimbursement Susan Combs Texas Comptroller of Public Accounts Mileage 101.9 101.9 203.8 .445 $90.69 Texas Mileage Guide Window on State Government Contact Us Privacy and Security Policy Page 1 of 1 http://ecpa.cpa.state.tx.us/mileage/MileageResults.jsp;jsessionid=0000 TVCIRdMGempE... 3/15/2007 Page 1 of 1 Print » ~,4`,,,'ITtO Renaissance Austin Hotel 9721 Arboretum Boulevard Austin, TX 78759 USA 1-512-343-2626 Fax: 1-512-346-7953 My Stay Guest name: MINDY WILLIAMS Confirmation number: 87187088 Check-in date: April 24, 2007 (Tuesday) Check-out date: April 25, 2007 (Wednesday) Number of rooms: 1 Number of guests: 1 Room Preferences & Description Quality Room This hotel is nonsmoking • Noted for your arrival: Low FIOOr ROOM Summary of Charges No booking fees when you reserve on Marriott.com! Summary of ROOm Charges Cost per night perroom (USD) April 24, 2007 (Tuesday) - April25, 2007 739.00 (Wednesday) (1 night) '07 TML GFOAT SPRING Estimated government [axes and fees 20.85 Total forstay (per room) 159.85 • Complimentary on-site parking • Valet parking. fee: 14 USD daily • Changes in taxes orfeesimplemented afterbooking will affeclthetotal room price. Billing Information Credit card type: Discover Credit card number: ************4854 Expiration date: 12/2007 Rate Rules Modifying Your Reservation • Please note that a change in the length or dates of your reservation may result in a rate change. Close window >:- https://marriott. com/reservation/printReservation. mi?IastName=Williams&confirmationN... 3/ 15/2007 ,.,) '~ ~,r~nt;n! c(~a~s fior t~~~ Co~.a~aty Tre~sur°nrs' ~sso~icx~,on legion 7 rr~ ~~y~bl~ y~~~, ~et~ruor~~ ~fl~~ ~~ _, z T-t ~II1g23'~ ~3t1~ ~ ~ . 4~ {) Make checks payable to: County Treasurer's Association Region 7 c/o Jan Hartl, County Treasurer P.O. Box 396 Floresville, Texas 78114 Office: (830) 393-7310