ORDER NO.30290
BOND/INSURANCE REQUIREMENTS FOR COUNTY EMPLOYEES
Came to be heard this the 29th day of May, 2007, with a motion made by
Commissioner Letz, seconded by Commissioner Williams. The Court
unanimously approved by vote of 3-0-0 to:
Authorize the County Auditor to procure such coverage through TAC with a
$1,000 deductible, and bring a Budget Amendment forward that the Court can
approve to determine where the funds will come from.
30a 90
1 ~ J COMMISSIONERS' COURT AGENDA REOUEST
PLEASE FURNISH ONE ORIGINAL AND TEN COPIES OF THIS
REOUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT.
MADE BY: Commissioners' Court
OFFICE: Commissioners
MEETING DATE: May 29, 2007 TIME PREFERRED:
SUBJECT: Consider, discuss, and take appropriate action regarding recommendations
for bonds and/or insurance for County Elected Officials, Department Heads, and all
employees that handle or have access to County Funds or Assets.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT:
Tommy Tomlinson and Eva Hyde
ESTIMATED LENGTH OF PRESENTATION: 15 minutes
IF PERSONNEL MATTER -
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
Meetings. Your cooperation will be appreciated and contribute towards your request being
addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners'
Court.
Page 1 of 2
Tommy Tomlinson
From: Kelly Cortez [kellyc@county.org]
Sent: Wednesday, May 23, 2007 2:04 PM
To: Tommy Tomlinson
Subject: Preliminary quote results
Good afternoon Tommy,
The following quote for Crime Coverage is based on 350 employees, no losses and proper controls being in place
at time of binding.
1000 deductible would be around $4800 annually / 3 ~ 7 //~~p~
5000 deductible would be around $3800 annually /
We cannot issue this quote at this time because you are requiring your effective date to be 10/1/07 and our
quotes are only good for 60days. At your request we can issue a formal quote in August. Please let me know if
you need anything further in regards to this.
Kind Regards,
Kelly Cortez
Customer Service Representative
Texas Association of Counties
Phone: 800-456-5974 (TX Only) or 512-478-8753
Fax:512-478-1426
From: Tommy Tomlinson [mailto:kcaudit@co.kerr.tx.us]
Sent: Tuesday, May 22, 2007 2:54 PM
To: Kelly Cortez
Subject: RE: Employee Blanket Bond
Questions:
Exposures -For what period, daily, not deposited, annual ?What is definition of non retail?
Since this is for a cost estimate, do you need a signature; if so can I sign; Judge is not available.
Tommy
From: Kelly Cortez [mailto:kellyc@county.org]
Sent: Tuesday, May 22, 2007 1:05 PM
To: Tommy Tomlinson
Subject: RE: Employee Blanket Bond
Hello Tommy,
In order to help you I need some additional information. Specifically what are you looking to cover? Currently you
do not have any Crime Coverage, this coverage would cover everyone except persons required by law to be
individually bonded under Form O, employee dishonesty. These people are automatically excluded from public
5/23/2007
Page 2 of 2
employee dishonesty coverage. Forms B (forgery), C (theft, disappearance and destruction- Money and
Securities), D (robbery and safe burglary- other than money and securities) and R (counterfeit currency) cover
anyone but an employee, director, trustee or authorized representative.
TAC does not issue bonds. If Crime coverage will work for you 1 can fax you an application to complete and I can
issue you a quote based on this application.
Persons required by law to be bonded would have some coverage under the Public Officials by the acceptance of
endorsement by County Clerk and District Clerk. However, Kerr County does not carry these endorsements...only
punitive damages, back wages and district attorney.
Please let me know if you would like me to fax you a Crime application
Kind Regards,
Kelly Cortez
Customer Service Representative
Texas Association of Counties
Phone: 800-456-5974 (TX Only) or 512-478-8753
Fax:512-478-1426
From: Tommy Tomlinson [mailto:kcaudit@co.kerr.tx.us]
Sent: Tuesday, May 22, 2007 8:57 AM
To: Kelly Cortez
Subject: Employee Blanket Bond
Kelly:
Thanks for the email updating us on the change. You will be hearing from us often; we are selling used equipment
and vehicles on ebay.
We are considering employee blanket bond coverage for the next renewal. The county is currently in the
budgeting process so we need a cost estimate. What do you need from us for an estimate? We have
approximately 300 employees to include. This subject is on the agenda for Commissioner's Court on 5-29-07. I
apologize for such short notice.
Thanks for your help.
Have a good day.
Tommy Tomlinson
5/23/2007